Privacy Act of 1974; System of Records, 70594-70596 [05-23071]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 70, Number 224 (Tuesday, November 22, 2005)]
[Notices]
[Pages 70594-70596]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-23071]



[[Page 70594]]

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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 22, 2005 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36, 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on November 9, 
2005, to the House Committee on Government Reform, the Senate Committee 
on Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: November 14, 2005.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
N01500-2

System name:
    Student/SMART/VLS Records (March 7, 2002, 67 FR 10389).

Changes:
* * * * *

System Identifier:
    Delete entry replace with: ``NM01500-2''

System name:
    Delete entry and replace with: ``Department of the Navy (DON) 
Education and Training Records.''

System location:
    Add the following paragraph at end of entry: ``Student and 
individual Marine training and education records are maintained in the 
Training and Education Command (TECOM) Integrated Management System 
(TIMS) database located at the USMC (TECOM), 3300 Russell Road, 
Quantico VA 22134-5001.''

Categories of individuals covered by the system:
    Add the following paragraph at end of entry: ``TIMS records include 
the student records for Marines and other service students attending 
Marine schools, Marine students attending other service's schools, 
Marine's classes/courses from educational institutions, and the record 
of each Marines' training and education in an individual electronic 
training jacket for active and reserve Marine Corps personnel.''

Categories of records in the system:
    Add the following paragraph at end of entry: ``TIMS records: 
Includes student records data as shown above, the individual record of 
``all things training and education'' for each Marine in a individual 
Electronic Training Jacket, the assignment to ``promotion points'' for 
specific completed training course and identifies the skills, 
proficiencies and courses/classes for current and higher MOS 
requirements.''

Authority for maintenance of the system:
    Delete entry and replace with: ``10 U.S.C. 5013, Secretary of the 
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 
(SSN).''

Purpose(s):
    Add the following paragraph at end of entry: ``TIMS records: To 
provide a database of student records for students attending Marine 
schools and courses, for Marines attending other service's schools, 
Marines attending/completing educational institution courses/classes, 
and to provide an individual record of ``all things training and 
education'' for Marine active duty and reserve personnel. Provides the 
individual Electronic Training Jacket that can be accessed against the 
unit morning report allowing evaluation against the MOS Roadmap for 
individual training assessment and requirements. At the unit level, 
allowing the evaluation of the assigned personnel training assessment 
against the Marine Corps Training and Readiness Manuals for automated 
Unit Training Management support, automated unit training readiness 
assessment, and the determination of unit combat readiness 
percentage.''
* * * * *

Storage:
    Delete entry and replace with: ``Manual and automated records.''
* * * * *

Retention and disposal:
    Add the following paragraph at end of entry: ``For TIMS Records: 
Automated TIMS records are retained permanently. The records are 
utilized for near term and historical assessments including training 
schools/courses, recruit selection criteria, training requirements, 
individual course completion, school training through-put, and student 
attrition.''

System manager(s) and address:
    Add the following paragraph at end of entry: ``For TIMS Records: 
Commanding General, Training and Education Command, Attn: TIMS Program 
Manager, 3300 Russell Road, Quantico, VA 22134-5001.''

Notification procedure:
    Add the following paragraph at end of entry: ``For TIMS records: 
Individuals seeking to determine whether information about themselves 
is contained in this system should address written inquiries to the 
Commanding General, Training and Education Command, Attn: TIMS Program 
Manager, 3300 Russell Road, Quantico, VA 22134-5001. Requester should 
provide a signed request that includes their full name, Social Security 
Number, military, civilian, or contractor duty status, if applicable, 
and other data when appropriate, such as graduation date.''

Record access procedures:
    Add the following paragraph at end of entry: ``For TIMS records: 
Requester should address inquiries to the Commanding General, Training 
and Education Command, Attn: TIMS Program Manager, 3300 Russell Road, 
Quantico, VA 22134-5001. Requester should provide a signed request that 
includes their full name, Social Security Number, military, civilian, 
or contractor duty status, if applicable, and other data when 
appropriate, such as graduation date.''
* * * * *

Record source categories:
    Delete entry and replace with: ``Individual; schools and 
educational

[[Page 70595]]

institutions; Navy Personnel Command; Naval Education and Training 
Command; Headquarters, Marine Corps; Naval Special Warfare Center; Navy 
Recruiting Command; USMC Training and Education Command; and instructor 
personnel.''
* * * * *
NM01500-2

System name:
    Department of the Navy (DON) Education and Training Records.

System location:
    Student records are located at schools and other training 
activities or elements of the Department of the Navy and Marine Corps. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Sailor/Marine American Council on Education Registry Transcript 
(SMART) data base is maintained at the Naval Educational and Training 
Professional Development Technology Center, Code N6, 6490 Saufley Field 
Road, Pensacola, FL 32509-5237.
    Vertical Launch System (VLS) records are maintained at the Naval 
Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Student and individual Marine training and education records are 
maintained in the Training and Education Command (TECOM) Integrated 
Management System (TIMS) database located at the USMC (TECOM), 3300 
Russell Road, Quantico, VA 22134-5001.

Categories of individuals covered by the system:
    Student records cover present, former, and prospective students at 
Navy and Marine Corps schools and other training activities or 
associated educational institution of Navy sponsored programs; 
instructors, staff and support personnel; participants associated with 
activities of the Naval Education and Training Command, including the 
Navy College Office and other training programs; tutorial and tutorial 
volunteer programs; dependents' schooling.
    SMART records cover Active duty Navy and Marine Corps members, 
reservists, and separated or retired Navy and Marine Corps members.
    VLS records cover civilians, active duty Navy members, and 
Department of the Navy contractors.
    TIMS records include the student records for Marines and other 
service students attending Marine schools, Marine students attending 
other service's schools, Marine's classes/courses from educational 
institutions, and the record of each Marines' training and education in 
an individual electronic training jacket for active and reserve Marine 
Corps personnel.

Categories of records in the system:
    Student records: Schools and personnel training programs 
administration and evaluation records. Such records as basic 
identification records i.e., Social Security Number, name, sex, date of 
birth, personnel records i.e., rank/rate/grade, branch of service, 
billet, expiration of active obligated service, professional records 
i.e., Navy enlisted classification, military occupational specialty for 
Marines, subspecialty codes, test scores, psychological profile, basic 
test battery scores, and Navy advancement test scores. Educational 
records i.e., education levels, service and civilian schools attended, 
degrees, majors, personnel assignment data, course achievement data, 
class grades, class standing, and attrition categories. Academic/
training records, manual and mechanized, and other records of 
educational and professional accomplishment.
    SMART records: Certified to be true copies of service record page 
4; certificates of completion; college transcripts; test score 
completions; grade reports; Request for Sailor/Marine American Council 
on Education Registry Transcript.
    VLS records: Name, quiz scores, homework scores, and test scores. 
In those instances when the student has performed below the minimum 
requirements, copies of the minutes of the Academic Review Board will 
be included.
    TIMS records: Includes student records data as shown above, the 
individual record of ``all things training and education'' for each 
Marine in a individual Electronic Training Jacket, the assignment to 
``promotion points'' for specific completed training course and 
identifies the skills, proficiencies and courses/classes for current 
and higher MOS requirements.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; and E.O. 9397 (SSN).

Purpose(s):
    Student records: To record course and training demands, 
requirements, and achievements; analyze student groups or courses; 
provide academic and performance evaluation in response to official 
inquiries; provide guidance and counseling to students; prepare 
required reports; and for other training administration and planning 
purposes.
    SMART records: To provide recommended college credit based on 
military experience and training to colleges and universities for 
review and acceptance. Requesters may have information mailed to them 
or the college(s)/university(ies) of their choice.
    VLS records: To record course and training demands, requirements, 
and achievements; analyze student groups or courses; provide academic 
and performance evaluation in response to official inquiries; and 
provide guidance and counseling to students.
    TIMS records: To provide a database of student records for students 
attending Marine schools and courses, for Marines attending other 
service's schools, Marines attending/completing educational institution 
courses/classes, and to provide an individual record of ``all things 
training and education'' for Marine active duty and reserve personnel. 
Provides the individual Electronic Training Jacket that can be accessed 
against the unit morning report allowing evaluation against the MOS 
Roadmap for individual training assessment and requirements. At the 
unit level, allowing the evaluation of the assigned personnel training 
assessment against the Marine Corps Training and Readiness Manuals for 
automated Unit Training Management support, automated unit training 
readiness assessment, and the determination of unit combat readiness 
percentage.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's Compilation of systems of records notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Manual and automated records.

Retrievability:
    Records are retrieved by name and Social Security Number.

Safeguards:
    Access is provided on a `need-to-know' basis and to authorized 
personnel only. Records are maintained in

[[Page 70596]]

controlled access rooms or areas. Data is limited to personnel training 
associated information. Computer terminal access is controlled by 
terminal identification and the password or similar system. Terminal 
identification is positive and maintained by control points. Physical 
access to terminals is restricted to specifically authorized 
individuals. Password authorization, assignment and monitoring are the 
responsibility of the functional managers. Information provided via 
batch processing is of a predetermined and rigidly formatted nature. 
Output is controlled by the functional managers who also control the 
distribution of output.

Retention and disposal:
    Student records: Destroyed after completion of training, transfer, 
or discharge, provided the data has been recorded in the individual's 
service record or on the student's record card.
    SMART records: Automated SMART (transcripts) are retained 
permanently. Documents submitted to compile, update, or correct SMART 
records, which include service record page 4s, transcripts, and 
certificates, are destroyed after 3 years.
    VLS records: Destroyed 2 years after completion of training.
    TIMS Records: Automated TIMS records are retained permanently. The 
records are utilized for near term and historical assessments including 
training schools/courses, recruit selection criteria, training 
requirements, individual course completion, school training through-
put, and student attrition.

System manager(s) and address:
    For student records: The commanding officer of the activity in 
question. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    For SMART records: Director, Navy College Center (N2A5), 6490 
Saufley Field Road, Pensacola, FL 32509-5204.
    For VLS records: Department Manager, Naval Surface Warfare Center, 
Port Hueneme Division, Missile/Launcher Department, Launcher Systems 
Division, 4363 Missile Way, Port Hueneme, CA 93043-4307.
    For TIMS Records: Commanding General, Training and Education 
Command, Attn: TIMS Program Manager, 3300 Russell Road, Quantico, VA 
22134-5001.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the appropriate official below.
    For student records: Address inquiries to the commanding officer of 
the activity in question. Official mailing addresses are published as 
an appendix to the Navy's compilation of systems of records notices. 
Requester should provide his full name, Social Security Number, 
military or civilian duty status, if applicable, and other data when 
appropriate, such as graduation date. Visitors should present drivers 
license, military or Navy civilian employment identification card, or 
other similar identification.
    For SMART records: Requester should address inquiries to the 
Director, Navy College Center (N2A5), 4690 Saufley Field Road, 
Pensacola, FL 32509-5204. Send a completed ``Request for Sailor/Marine 
American Council on Education Registry Transcript'' which solicits full 
name, command address, current rate/rank, Social Security Number, home 
and work telephone numbers, current status branch of service, etc., and 
must be signed.
    For VLS records: Individuals seeking to determine whether 
information about themselves is contained in this system should address 
written inquiries to the Department Manager, Naval Surface Warfare 
Center, Port Hueneme Division, Missile/Launcher Department, Launcher 
Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043-4307. 
Requester should provide full name, Social Security Number, military, 
civilian, or contractor duty status, if applicable, and other data when 
appropriate, such as graduation date.
    For TIMS records: Individuals seeking to determine whether 
information about themselves is contained in this system should address 
written inquiries to the Commanding General, Training and Education 
Command, Attn: TIMS Program manager, 3300 Russell Road, Quantico, VA 
22134-5001. Requester should provide a signed request that includes 
their full name, Social Security Number, military, civilian, or 
contractor duty status, if applicable, and other data when appropriate, 
such as graduation date.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
appropriate official below:
    For student records: Address inquiries to the commanding officer of 
the activity in question. Official mailing addresses are published as 
an appendix to the Navy's compilation of systems of records notices. 
Requester should provide his full name, Social Security Number, 
military or civilian duty status, if applicable, and other data when 
appropriate, such as graduation date. Visitors should present drivers 
license, military or Navy civilian employment identification card, or 
other similar identification.
    For SMART records: Requester should address inquiries to the 
Director, Navy College Center (N2A5), 6490 Saufley Field Road, 
Pensacola, FL 32509-5204. Sned a completed ``Request for Sailor/Marine 
American Council on Education Registry Transcript'' which solicits full 
name, command address, current rate/rank, Social Security Number, home 
and work telephone numbers, current status branch of service, etc., and 
must be signed.
    For VLS records: Requester should address inquires to the 
Department manager, Naval Surface Warfare Center, Port Hueneme 
Division, Missile/Launcher Department, Launcher Systems Division 
(4W20), 4363 Missile Way, Port Hueneme, Ca 9303-4307. Requester should 
provide full name, Social Security Number, military, civilian or 
contractor duty status, if applicable, and other data when appropriate, 
such as graduation date.
    For TIMS records: Requester should address inquires to the 
Commanding General, Training and Education Command, Attn: TIMS Program 
Manager, 3300 Russell Road, Quantico, VA 22134-5001. Requester should 
provide a signed request that includes their full name, Social Security 
Number, military, civilian, or contractor duty status, if applicable, 
and other data when appropriate, such as graduation date.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual; schools and educational institutions; Navy Personnel 
Command; Naval Education and Training Command; Headquarters, Marine 
Corps; Naval Special Warfare Center; Navy Recruiting Command; USMC 
Training and Education Command; and instructor personnel.

Exemptions claimed for the system:
    None.

[FR Doc. 05-23071 Filed 11-21-05; 8:45 am]
BILLING CODE 5001-06-M