Agency Information Collection Activities: Proposed Collection, Comment Request, 61631-61640 [05-21283]

Download as PDF Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices DEPARTMENT OF THE INTERIOR Minerals Management Service Agency Information Collection Activities: Proposed Collection, Comment Request Minerals Management Service (MMS), Interior. ACTION: Notice of a revision of a currently approved information collection (OMB Control Number 1010– 0087). AGENCY: SUMMARY: To comply with the Paperwork Reduction Act (PRA) of 1995, we are inviting comments on a collection of information that we will submit to the Office of Management and Budget (OMB) for review and approval. The title of this information collection request (ICR) is ‘‘30 CFR Part 227— Delegation to States; 30 CFR Part 228— Cooperative Activities with States and Indian Tribes; and 30 CFR Part 229— Delegation to States.’’ We changed the title of this ICR to clarify the regulatory language we are covering under 30 CFR parts 227, 228, and 229 and to reflect OMB approval of consolidation of two ICRs, titled: • 1010–0087: 30 CFR Part 228— Cooperative Activities with States and Indian Tribes; and • 1010–0088: 30 CFR Part 227— Delegation to States. In the two ICRs, much of the general information was repeated and cross referenced. This consolidated ICR 1010– 0087 eliminates that duplication of effort and redundancy of data and, also, includes 30 CFR part 229 information collection burden hours, which were not included in the previous information collections (1010–0087 and 1010–0088). DATES: Submit written comments on or before December 27, 2005. ADDRESSES: Submit written comments to Sharron L. Gebhardt, Lead Regulatory Specialist, Minerals Management Service, Minerals Revenue Management, P.O. Box 25165, MS 302B2, Denver, Colorado 80225. If you use an overnight courier service or wish to hand-carry your comments, our courier address is Building 85, Room A–614, Denver Federal Center, West 6th Ave. and Kipling Blvd., Denver, Colorado 80225. You may also e-mail your comments to us at mrm.comments@mms.gov. Include the title of the information collection and the OMB control number in the ‘‘Attention’’ line of your comment. Also include your name and return address. Submit electronic comments as an ASCII file, avoiding the use of special characters and any form of encryption. VerDate Aug<31>2005 15:53 Oct 24, 2005 Jkt 208001 If you do not receive a confirmation that we have received your e-mail, contact Ms. Gebhardt at (303) 231–3211. FOR FURTHER INFORMATION CONTACT: Sharron L. Gebhardt, telephone (303) 231–3211, FAX (303) 231–3781, or email Sharron.Gebhardt@mms.gov. SUPPLEMENTARY INFORMATION: Title: 30 CFR Part 227—Delegation to States; 30 CFR Part 228—Cooperative Activities with States and Indian Tribes; and 30 CFR Part 229—Delegation to States. OMB Control Number: 1010–0087. Bureau Form Number: None. Abstract: The Secretary of the U.S. Department of the Interior is responsible for collecting royalties from lessees who produce minerals from leased Federal and Indian lands. The Secretary is required by various laws to manage mineral resources production on Federal and Indian lands, collect the royalties due, and distribute the funds in accordance with those laws. The Secretary also has a trust responsibility to manage Indian lands and seek advice and information from Indian beneficiaries. The MMS performs the royalty management functions and assists the Secretary in carrying out the Department’s trust responsibility for Indian lands. When a company or an individual enters into a lease to explore, develop, produce, and dispose of minerals from Federal or Indian lands, that company or individual agrees to pay the lessor a share (royalty) of the value received from production from the leased lands. The lease creates a business relationship between the lessor and the lessee. The lessee is required to report various kinds of information to the lessor, relative to the disposition of the leased minerals. Such information is similar to data reported to private and public mineral interest owners and is generally available within the records of the lessee or others involved in developing, transporting, processing, purchasing, or selling of such minerals. The information collected includes data necessary to ensure that the royalties are accurately valued and appropriately paid. Sections 202 and 205 of the Federal Oil and Gas Royalty Management Act of 1982 (FOGRMA), as amended, authorized the Secretary to develop delegated and cooperative agreements with states and Indian tribes to carry out certain inspection, auditing, investigation, or limited enforcement activities for leases in their jurisdiction. The states and Indian tribes are working partners and are an integral part of the overall onshore and offshore compliance effort. PO 00000 Frm 00032 Fmt 4703 Sfmt 4703 61631 Applicable Citations Applicable citations of the laws pertaining to this ICR include: (1) Public Law 97–451—Jan. 12, 1983, FOGRMA, Sections 202 and 205; and (2) Public Law 104–185, as corrected by Public Law 104–200, the Federal Oil and Gas Royalty Simplification and Fairness Act of 1996 (RSFA). Relevant parts of the Code of Federal Regulations (CFR) include 30 CFR parts 227, 228, and 229, as described below: Title 30 CFR part 227, Delegation to States, provides procedures to delegate certain Federal royalty management functions to states for Federal oil and gas, geothermal, and solid mineral leases and leases subject to 8(g) of the Outer Continental Shelf Lands Act, within their state boundaries. Title 30 CFR part 228, Cooperative Activities with States and Tribes, provides procedures to utilize the capabilities of the Indian tribes to carry out audits and related investigations of their respective leased lands. Title 30 CFR part 229, Delegation to States, provides procedures to utilize the capabilities of the states to carry out audits and related investigations of leased Indian lands within their respective state boundaries, by permission of the respective Indian tribal councils or individual Indian mineral owners. Effective September 11, 1997, parts 228 and 229 do not apply to Federal lands, due to implementation of RSFA amendments. Delegation to States, 30 CFR Part 227 The states audit Federal lands under provisions of 30 CFR part 227. The Secretary is authorized under Section 205 of FOGRMA, as amended by RSFA, to delegate to states, all or part of authorities and responsibilities of the Secretary, to conduct inspections, audits, investigations, and limited enforcement activities for leases in their jurisdiction. The RSFA amended FOGRMA Section 205 to include all of the following royalty management functions on Federal lands: a. Conducting audits and investigations; b. Receiving and processing production and royalty reports; c. Correcting erroneous report data; d. Performing automated verification; e. Issuing demands and subpoenas (except for solid mineral and geothermal leases); f. Issuing orders to perform restructured accounting; and g. Issuing related tolling agreements and notices to lessees or their designees. E:\FR\FM\25OCN1.SGM 25OCN1 61632 Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices The states perform nearly all audits on Federal leases within their boundaries and typically receive 50 percent of any additional collections; however, Alaska typically receives 90 percent of onshore royalties. Many states gain efficiencies by performing audits on state severance taxes and concurrently on properties that have both Federal and state interests. Federal royalties are a significant portion of many states’ annual budgets. To be considered for delegation under 30 CFR part 227, states must submit a written delegation proposal to, and receive approval from, the MMS Associate Director for Minerals Revenue Management (MRM). Delegation agreements benefit both MMS and states by helping to ensure correct and timely production reporting, proper product valuation, and accurate and timely royalty payment through the application of an aggressive and comprehensive audit program. Eleven states currently have MMSapproved delegation agreements to perform audits and investigations, which are the functions previously authorized under FOGRMA. The most recent delegated agreement was established in 2004 between MMS and the state of Alaska. Since the final rulemaking of Delegation of Royalty Management Functions to States on August 12, 1997 (62 FR 43076), effective September 11, 1997, one state has proposed a delegation agreement to assume the automated verification functions authorized by RSFA. When a state performs any of the delegated functions under 30 CFR part 227, the state also assumes the burden of providing various types of information to MMS. Under RSFA, and to properly administer the delegation of the functions to the requesting states, MRM must collect pertinent information from industry and states to ensure that this program continues to operate efficiently and effectively. Companies send all royalty reports and payments (ICR 1010–0140, expires October 31, 2006) and production reports (ICR 1010–0139, expires August 31, 2006) to MRM. The MRM verifies the accuracy of the reports and payments prior to disbursing the funds to states, Indian tribes, individual Indian mineral owners, the U.S. Treasury, and other Federal agencies. If states choose to participate in the delegable function of receiving and processing financial and production reports, payors/reporters must send these reports to each participating state for the Federal leases within that state and to MRM for the remaining Federal VerDate Aug<31>2005 15:53 Oct 24, 2005 Jkt 208001 leases. The states must verify the accuracy of these reports. The MRM currently handles production and royalty reporting, error correction, automated verification, issuing demand letters, and billing actions. Although one state has requested the automated verification functions, if another state does in the future, payors/reporters may have to work with and provide data to various contacts in the participating state(s) and in MRM. At this time, MRM has not approved the state for said functions. In addition, MRM is held accountable to certain measurements and standards and must file reports to outside entities. States choosing to participate in any delegable function will be held to these same measurements and standards and, therefore, will have to provide data to document the work they are performing. This information, provided to MMS in the course of performing delegated agreements, is the focus of this information collection. States must comply with Generally Accepted Accounting Principles (GAAP) and MMS standards, as required under 30 CFR 227.200, and with the MMS Audit Procedures Manual and Generally Accepted Government Auditing Standards (GAGAS), as required under 30 CFR 227.301. Cooperative Activities With State and Indian Tribes, 30 CFR Part 228 Effective September 11, 1997, part 228 does not apply to Federal lands. The Secretary is authorized under FOGRMA Section 202, Cooperative Agreements, as amended by RSFA Section 8, to enter into cooperative agreements with any state or Indian tribe upon their written request; to share oil or gas royalty management information; and to use the capabilities of states and Indian tribes to carry out inspection, royalty audit, and related investigation. At this time, no state has proposed to enter into a cooperative agreement or to undertake activities on Indian lands within the state. Cooperative activities benefit both MMS and Indian tribes by helping to ensure accurate and timely production reporting, proper product valuation, and accurate and timely royalty payment through the application of an aggressive and comprehensive audit program. Indian tribes currently manage audits for 88 percent of all tribal mineral royalties. Major focuses in FY 2007 provide for additional funding for a new tribal cooperative agreement with the Hopi Tribe and additional full-time MMS employees to provide increased PO 00000 Frm 00033 Fmt 4703 Sfmt 4703 oversight of Indian tribal audits due to a recent court decision. To be considered for a cooperative audit agreement, Indian tribes must comply with the regulations at 30 CFR part 228. Indian tribes who want to do royalty audits in cooperation with MMS must submit a written proposal to enter into a cooperative agreement, signed by the tribal chairman or other appropriate official, to the MMS Director. The request should outline the activities to be undertaken and present evidence that the Indian tribe(s) can meet the standards established by the Secretary for the activities to be conducted. Prior to beginning work, approval must be obtained from the MMS Director. Currently, there are no states with cooperative agreements. However, eight Indian tribes currently have cooperative agreements to perform audits and investigations. When an Indian tribe performs any of the cooperative activities under 30 CFR part 228, the Indian tribe also assumes the burden of providing various types of information to MMS. This information, provided to MMS in the course of performing cooperative agreements, is the focus of this information collection. After the request is accepted and a cooperative agreement is in effect, Indian tribes must submit an annual workplan and budget, as well as quarterly reimbursement vouchers. They must follow GAAP and MMS standards as required under 30 CFR 228.102. The cooperative agreements also require them to comply with the MMS Audit Procedures Manual and GAGAS. Delegation to States, 30 CFR Part 229 Effective September 11, 1997, part 229 does not apply to Federal lands. Under the Secretary’s delegation of authority at this part, a state may conduct audits and related investigations of oil and gas payments made to MMS regarding leased Indian lands within the state’s boundaries. A state must receive written permission from the respective Indian tribe(s) or individual Indian mineral owner(s). After receiving written permission, the governor or other authorized official of a state may petition the Secretary to assume responsibilities of conducting audits and related investigation of Indian oil and gas leases. A state petitioning for a delegation of authority will have the opportunity to present testimony at a public hearing within the state. After the state receives approval of the Secretary’s delegation of authority, it must submit annual audit work plans detailing its audits and related investigations, annual budgets, and E:\FR\FM\25OCN1.SGM 25OCN1 61633 Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices quarterly reimbursement vouchers. The state shall maintain books and records and provide a quarterly summary of costs following Department standards, as required under 30 CFR 229.109. Title 30 CFR 229.101(b), covering the Federal Government’s administration of delegations, states: (b) A State may enter into a delegation of authority under this part without affecting a State’s ability to enter into a cooperative agreement under Part 228 of this chapter. At this time no state has proposed to undertake delegated functions on Indian lands within its boundaries. Summary Proprietary information submitted to MMS under this collection is protected. No items of a sensitive nature are collected. The opportunity to engage in these programs is voluntary; however, if MMS approval for the cooperative agreement or delegation is obtained, the requirement to respond is mandatory. Frequency of Response: Varies based on the function performed. Estimated Number and Description of Respondents: 11 states and 8 Indian tribes. Estimated Annual Reporting and Recordkeeping ‘‘Hour’’ Burden: 6,309 hours. We are revising this ICR to include reporting requirements, part 229 citations, that were overlooked in the previous renewal, and we have adjusted the burden hours accordingly. The MMS estimates 767 responses each year from the 11 states and 8 Indian tribes. We estimate the total annual burden is 6,309 (4,309 for states and 2,000 for Indian tribes) reporting and recordkeeping hours. Due to the complexity of the chart below, we are detailing the number of burden hours for the states and Indian tribes. • States: We estimate 701 responses (685 from 30 CFR part 227 and 16 from 30 CFR part 229) from 11 states. We estimate the total annual burden for these responses is 4,309 reporting and recordkeeping hours (4,293 from 30 CFR part 227 and 16 from 30 CFR part 229) due to historical information. • Indian tribes: We estimate 66 responses (from 30 CFR part 228) from 8 Indian tribes. We estimate the total annual burden for these responses is 2,000 reporting and recordkeeping hours due to historical information. We have not included in our estimates certain requirements performed in the normal course of business and considered usual and customary. The following chart shows the estimated burden hours by CFR section and paragraph. RESPONDENT’S ESTIMATED ANNUAL BURDEN HOURS 30 CFR Section Hour burden per response Reporting and recordkeeping requirements Number of annual responses Annual burden hours Part 227—Delegation to States Delegation Proposals 227.103 .................... What must a State’s delegation proposal contain? .................. If you want MMS to delegate royalty management functions to you, then you must submit a delegation proposal to the MMS Associate Director for Minerals Revenue Management. MMS will provide you with technical assistance and information to help you prepare your delegation proposal * * * 200 1 Delegation Process 227.107 .................... When will the MMS Director decide whether to approve a State’s delegation proposal?. The MMS Director will decide whether to approve your delegation proposal within 90 days after your delegation proposal is considered complete under § 227.104. MMS may extend the 90-day period with your written consent. Hour burden covered under § 227.103. 227.109 .................... What if the MMS Director denies a State’s delegation proposal?. If the MMS Director denies your delegation proposal, MMS will state the reasons for denial. MMS also will inform you in writing of the conditions you must meet to receive approval. You may submit a new delegation proposal at any time following a denial. When and for how long are delegation agreements effective? (a) Delegation agreements are effective for 3 years from the date the MMS Director signs the delegation agreement. However, during the development of the State’s delegation proposal under § 227.108 of this part, MMS, the delegated State, and any other affected person will determine an appropriate transition period for lessees and their designees to modify their systems to comply with any new requirements under a delegation agreement * * * Hour burden covered under § 227.103. 227.110(a) ................ VerDate Aug<31>2005 15:53 Oct 24, 2005 Jkt 208001 PO 00000 Frm 00034 Fmt 4703 Sfmt 4703 Hour burden covered under § 227.103. E:\FR\FM\25OCN1.SGM 25OCN1 200 61634 Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices RESPONDENT’S ESTIMATED ANNUAL BURDEN HOURS—Continued Hour burden per response 30 CFR Section Reporting and recordkeeping requirements 227.110(b) and (b)(1) (b) You may ask MMS to renew the delegation for an additional 3 years no less than 6 months before your 3-year delegation agreement expires. You must submit your renewal request to the MMS Associate Director for Minerals Revenue Management as follows: (1) If you do not want to change the terms of your delegation agreement for the renewal period, you need only ask to extend your existing agreement for the 3-year renewal period * * * (b)(2) If you want to change the terms of your delegation agreement for the renewal period, you must submit a new delegation proposal under this part. (c) The MMS Director may approve your renewal request only if MMS determines that you are meeting the requirements of the applicable standards and regulations. If the MMS Director denies your renewal request, MMS will state the reasons for denial. MMS also will inform you in writing of the conditions you must meet to receive approval. You may submit a new renewal request any time after denial. (d) After the 3-year renewal period for your delegation agreement ends, if you wish to continue performing one or more delegated functions, you must request a new delegation agreement from MMS under this part. MMS will schedule a hearing on your request, if MMS determines a hearing is appropriate * * *. (e) If you do not request a hearing under paragraphs (b)(1) or (d) of this section, any other affected person may submit a written request for a hearing under those paragraphs to the MMS Associate Director for Minerals Revenue Management. 227.110(b)(2) ........... 227.110(c) ................ 227.110(d) ................ 227.110(e) ................ Number of annual responses Annual burden hours Hour burden covered under § 227.103. 15 11 165 Hour burden covered under § 227.103. Hour burden covered under § 227.103. Hour burden covered under § 227.103. Existing Delegations 227.111(a) and (b) ... Do existing delegation agreements remain in effect? .............. This section explains your options if you have a delegation agreement in effect on the effective date of this regulation. (a) * * * Before the agreement expires, if you wish to continue to perform one or more of the delegated functions you performed under the expired agreement, you must request a new delegation agreement meeting the requirements of this part and the applicable standards. (b) If you want to perform royalty management functions in addition to those authorized under your existing agreement, you must request a new delegation agreement. Hour burden covered under § 227.103. Compensation 227.112(d) ................ 227.112(e) ................ VerDate Aug<31>2005 What compensation will a State receive to perform delegated functions?. You will receive compensation for your costs to perform each delegated function subject to the following conditions * * * (d) At a minimum, you must provide vouchers detailing your expenditures quarterly during the fiscal year. However, you may agree to provide vouchers on a monthly basis in your delegation agreement; (e) You must maintain adequate books and records to support your vouchers * * *. 15:53 Oct 24, 2005 Jkt 208001 PO 00000 Frm 00035 Fmt 4703 Sfmt 4703 4 84 (NOTE: 5 states × 12 montly responses = 60 and 6 states × 4 quarterly responses = 24) Hour burden covered under § 227.200(d). E:\FR\FM\25OCN1.SGM 25OCN1 336 61635 Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices RESPONDENT’S ESTIMATED ANNUAL BURDEN HOURS—Continued 30 CFR Section Hour burden per response Reporting and recordkeeping requirements Number of annual responses Annual burden hours States’ Responsibilities To Perform Delegated Functions 227.200(a)(b), (c), and (d). 227.200(e) and (h) ... 227.200(f) ................. 227.200(g) and 227.301(e). 227.400(a)(4) and (a)(6). 227.400(c) ................ 227.401(d) ................ VerDate Aug<31>2005 What are a State’s general responsibilities if it accepts a delegation?. For each delegated function you perform, you must: (a) * * * seek information or guidance from MMS regarding new, complex, or unique issues.* * * (b)(1) * * * Provide complete disclose of financial results of activities;. (2) Maintain correct and accurate records of all mineral-related transactions and accounts;. (3) Maintain effective controls and accountability; .................... (4) Maintain a system of accounts * * * .................................. (5) Maintain adequate royalty and production information * * *. (c) Assist MMS in meeting the requirements of the Government Performance and Results Act (GPRA) * * *. (d) Maintain all records you obtain or create under your delegated function, such as royalty reports, production reports, and other related information. * * * You must maintain such records for at least 7 years. * * * What are a State’s general responsibilities if it accepts a delegation?. * * * (e) Provide reports to MMS about your activities under your delegated functions * * * At a minimum, you must provide periodic statistical reports to MMS summarizing the activities you carried out * * * (h) Help MMS respond to requests for information from other Federal agencies, Congress, and the public * * * What are a State’s general responsibilities if it accepts a delegation?. * * * (f) Assist MMS in maintaining adequate reference, royalty, and production databases * * *. § 227.200 What are a State’s general responsibilities if it accepts a delegation? * * *. (g) Develop annual work plans * * * ........................................ § 227.301 What are a State’s responsibilities if it performs audits?. If you perform audits you must * * * ........................................ (e) Prepare and submit MMS Audit Work Plans * * * ............. What functions may a State perform in processing production reports or royalty reports?. Production reporters or royalty reporters provide production, sales, and royalty information on mineral production from leases that must be collected, analyzed, and corrected. (a) If you request delegation of either production report or royalty report processing functions, you must perform * * *. (4) Timely transmitting production report or royalty report data to MMS and other affected Federal agencies * * *. (6) Providing production data or royalty data to MMS and other affected Federal agencies * * *. What functions may a State perform in processing production reports or royalty reports?. (c) You must provide MMS with a copy of any exceptions from reporting and payment requirements for marginal properties and any alternative royalty and payment requirements for unit agreements and communitization agreements you approve. What are a State’s responsibilities if it processes production reports or royalty reports?. In processing production reports or royalty reports you must * * *. (d) Timely transmit required production or royalty data to MMS and other affected Federal agencies * * * 15:53 Oct 24, 2005 Jkt 208001 PO 00000 Frm 00036 Fmt 4703 Sfmt 4703 200 11 2,200 3 44 132 1 250 250 60 11 660 1 250 250 1 12 12 Hour burden covered under § 227.400(a)(4) and (a)(6). E:\FR\FM\25OCN1.SGM 25OCN1 61636 Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices RESPONDENT’S ESTIMATED ANNUAL BURDEN HOURS—Continued Hour burden per response 30 CFR Section Reporting and recordkeeping requirements 227.401(e) ................ What are a State’s responsibilities if it processes production reports or royalty reports?. In processing production reports or royalty reports you must * * *. (e) Access well, lease, agreement, and reporter reference data from MMS, and provide updated information to MMS * * *. What are a State’s responsibilities to ensure that reporters correct erroneous data?. (c) Submit accepted and corrected lines to MMS to allow processing in a timely manner * * *. What are a State’s responsibilities if it performs automated verification?. To perform automated verification of production reports or royalty reports, you must * * *. (c) Maintain all documentation and logging procedures * * * What are a State’s responsibilities if it performs automated verification?. To perform automated verification of production reports or royalty reports, you must * * *. (d) Access well, lease, agreement, and production reporter or royalty reporter reference date from MMS and provide updated information to MMS * * *. 227.501(c) ................ 227.601(c) ................ 227.601(d) ................ Number of annual responses Annual burden hours Hour burden covered under § 227.200(f). Hour burden covered under § 227.400(a)(4) and (a)(6). 8 11 88 Hour burden covered under § 227.200(f). Performance Review 227.801(a) ................ 227.804 .................... 227.805 .................... What if a State does not adequately perform a delegated function?. If your performance of the delegated function does not comply with your delegation agreement * * *. (a) * * * You may ask MMS for an extension of time to comply with the notice. In your extension request you must explain why you need more time * * *. How else may a State’s delegation agreement terminate? ...... You may request MMS to terminate your delegation at any time by submitting your written notice of intent 6 months prior to the date on which you want to terminate. * * * How may a State obtain a new delegation agreement after termination?. After your delegation agreement is terminated, you may apply again for delegation by beginning with the proposal process * * * Hour burden covered under § 227.200(e). Hour burden covered under § 227.200(e). Hour burden covered under § 227.103 Subtotal Burden for 30 CFR part 227 685 4,293 200 1 200 15 8 120 Part 228—Cooperative Activities With States and Indian Tribes Subpart C—Oil and Gas, Onshore 228.100(a) and (b) ... 228.101(a) ................ VerDate Aug<31>2005 Entering into an agreement ...................................................... (a) * * * Indian tribe may request the Department to enter into a cooperative agreement by sending a letter from * * * tribal chairman * * * to the Director of MMS. (b) The request for an agreement shall be in a format prescribed by MMS and should include at a minimum the following information: (1) Type of eligible activities to be undertaken. (2) Proposed term of the agreement. (3) Evidence that * * * Indian tribe meets, or can meet by the time the agreement is in effect * * * (4) If the State is proposing to undertake activities on Indian lands located within the State, a resolution from the appropriate tribal council indicating their agreement to delegate to the State responsibilities under the terms of the cooperative agreement for activities to be conducted on tribal or allotted land. Terms of agreement .................................................................. (a) Agreements entered into under this part shall be valid for a period of 3 years and shall be renewable * * * upon request of * * * Indian tribe * * * 15:53 Oct 24, 2005 Jkt 208001 PO 00000 Frm 00037 Fmt 4703 Sfmt 4703 E:\FR\FM\25OCN1.SGM 25OCN1 61637 Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices RESPONDENT’S ESTIMATED ANNUAL BURDEN HOURS—Continued Hour burden per response 30 CFR Section Reporting and recordkeeping requirements 228.101(c) ................ (c) * * * Indian tribe may unilaterally terminate an agreement by giving a 120-day written notice of intent to terminate. Terms of Agreement ................................................................. (d) * * * Indian tribe will be given 60 days to respond to the notice of deficiencies and to provide a plan for correction of those deficiencies * * *. Maintenance of records ............................................................ (a) * * * Indian tribe entering into a cooperative agreement under this part must retain all records, reports, working papers, and any backup materials * * * (b) * * * Indian tribe shall maintain all books and records * * *. Funding of cooperative agreements ......................................... (a)(1) The Department may, under the terms of the cooperative agreement, reimburse * * * Indian tribe up to 100 percent of the costs of eligible activities. Eligible activities will be agreed upon annually upon the submission and approval of a work plan and funding requirement. (2) A cooperative agreement may be entered into with * * * Indian tribe, upon request, without a requirement for reimbursement of costs by the Department. Funding of cooperative agreements ......................................... (c) * * * Indian tribe shall submit a voucher for reimbursement of eligible costs incurred within 30 days of the end of each calendar quarter * * * Indian tribe must provide the Department a summary of costs incurred, for which * * * Indian tribe is seeking reimbursement, with the voucher. 228.101(d) ................ 228.103(a) and (b) ... 228.105(a)(1) and (a)(2). 228.105(c) ................ 228.107(b) ................ Eligible cost of activities ............................................................ (b) * * * Each cooperative agreement shall contain detailed schedules identifying those activities and costs which qualify for funding and the procedures, timing, and mechanics for implementing Federal funding. Number of annual responses Annual burden hours Hour burden covered under § 228.100(a). 80 1 80 120 8 960 60 8 480 4 40 160 (NOTE: 1 tribe × 12 monthly responses = 12 and 7 tribes × 4 quarterly responses = 28) Hour burden covered under § 228.100(a) and (b). Subtotal Burden for 30 CFR part 228 66 2,000 1 1 Part 229—Delegation to States Subpart C—Oil and Gas, Onshore Administration of Delegations 229.100(a)(1) and (a)(2). VerDate Aug<31>2005 Authorities and responsibilities subject to delegation ............... (a) All or part of the following authorities and responsibilities of the Secretary under the Act may be delegated to a State authority: (1) Conduct of audits related to oil and gas royalty payments made to the MMS which are attributable to leased * * * Indian lands within the State. Delegations with respect to any Indian lands require the written permission, subject to the review of the MMS, of the affected Indian tribe or allottee. (2) Conduct of investigation related to oil and gas royalty payments made to the MMS which are attributable to * * * Indian lands within the State. Delegation with respect to any Indian lands require the written permission, subject to the review of the MMS, of the affected Indian tribe or allottee. No investigation will be initiated without the specific approval of the MMS * * *. 17:00 Oct 24, 2005 Jkt 205001 PO 00000 Frm 00038 Fmt 4703 Sfmt 4703 E:\FR\FM\25OCN1.SGM 1 25OCN1 61638 Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices RESPONDENT’S ESTIMATED ANNUAL BURDEN HOURS—Continued Hour burden per response 30 CFR Section Reporting and recordkeeping requirements 229.101(a) and (d) ... Petition for delegation ............................................................... (a) The governor or other authorized official of any State which contains * * * Indian oil and gas leases where the Indian tribe and allottees have given the State an affirmative indication of their desire for the State to undertake certain royalty management-related activities on their lands, may petition the Secretary to assume responsibilities to conduct audits and related investigations of royalty related matters effecting * * * Indian oil and gas leases within the State * * * (d) In the event that the Secretary denies the petition, the Secretary must provide the State with the specific reasons for denial of the petition. The State will then have 60 days to either contest or correct specific deficiencies and to reapply or a delegation of authority. Fact-finding and hearings ......................................................... (c) A State petitioning for a delegation of authority shall be given the opportunity to present testimony at a public hearing. Duration of delegations; termination of delegations ................. (c) A State may terminate a delegation of authority by giving a 120-day written notice of intent to terminate. Evidence of Indian agreement to delegation ............................ In the case of a State seeking a delegation of authority for Indian lands * * * the State petition to the Secretary must be supported by an appropriate resolution or resolutions or tribal councils joining the State in petitioning for delegation and evidence of the agreement of individual Indian allottees whose lands would be involved in a delegation. Such evidence shall specifically speak to having the State assume delegated responsibility for specific functions related to royalty management activities. Withdrawal of Indian lands from delegated authority ............... If at any time an Indian tribe or an individual Indian allottee determines that it wishes to withdraw from the State delegation of authority in relation to its lands, it may do so by sending a petition of withdrawal to the State * * * Reimbursement for costs incurred by a State under the delegation of authority.. (a) The Department of the Interior (DOI) shall reimburse the State for 100 percent of the direct cost associated with the activities undertaken under the delegation of authority. The State shall maintain books and records in accordance with the standards established by the DOI and will provide the DOI, on a quarterly basis, a summary of costs incurred * * * Reimbursement for costs incurred by a State under the delegation of authority. (b) The State shall submit a voucher for reimbursement of costs incurred within 30 days of the end of each calendar quarter. Obtaining regulatory and policy guidance ................................ All activities performed by a State under a delegation must be in full accord with all Federal laws, rules and regulations, and Secretarial and agency determinations and orders relating to the calculation, reporting, and payment of oil and gas royalties. In those cases when guidance or interpretations are necessary, the State will direct written requests for such guidance or interpretation to the appropriate MMS officials * * * 229.102(c) ................ 229.103(c) ................ 229.105 .................... 229.106 .................... 229.109(a) ................ 229.109(b) ................ 229.120 .................... VerDate Aug<31>2005 15:53 Oct 24, 2005 Jkt 208001 PO 00000 Frm 00039 Fmt 4703 Sfmt 4703 E:\FR\FM\25OCN1.SGM Number of annual responses Annual burden hours 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 25OCN1 61639 Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices RESPONDENT’S ESTIMATED ANNUAL BURDEN HOURS—Continued 30 CFR Section 229.121(a), (b), (c), and (d). 229.122(a), (b), and (c). 229.123(b)(3)(i) ........ 229.124 .................... 229.125(a) and (b) ... 229.126(a) and (b) ... VerDate Aug<31>2005 Hour burden per response Reporting and recordkeeping requirements Recordkeeping requirements .................................................... (a) The State shall maintain in a safe and secure manner all records, workpapers, reports, and correspondence gained or developed as a consequence of audit or investigative activities conducted under the delegation * * * (b) The State must maintain in a confidential manner all data obtained from DOI sources or from payor or company sources under the delegation * * * (c) All records subject to the requirements of paragraph (a) must be maintained for a 6-year period measured from the end of the calendar year in which the records were created * * * Upon termination of a delegation, the State shall, within 90 days from the date of termination, assemble all records specified in subsection (a), complete all working paper files in accordance with § 229.124, and transfer such records to the MMS. (d) The State shall maintain complete cost records for the delegation in accordance with generally accepted accounting principles * * * Coordination of audit activities .................................................. (a) Each State with a delegation of authority shall submit annually to the MMS an audit workplan specifically identifying leases, resources, companies, and payors scheduled for audit * * * A State may request changes to its workplan * * * at the end of each quarter of each fiscal year. All requested changes are subject to approval by the MMS and must be submitted in writing. (b) When a State plans to audit leases of a lessee or royalty payor for which there is an MMS or OIG resident audit team, all audit activities must be coordinated through the MMS or OIG resident supervisor * * * (c) The State shall consult with the MMS and/or OIG regarding resolution of any coordination problems encountered during the conduct of delegation activities. Standards for audit activities ..................................................... (b) * * * (3) Standards of reporting. (i) Written audit reports are to be submitted to the appropriate MMS officials at the end of each field examination. Documentation standards ......................................................... Every audit performed by a State under a delegation of authority must meet certain documentation standards. In particular, detailed workpapers must be developed and maintained. Preparation and issuance of enforcement documents ............. (a) Determinations of additional royalties due resulting from audit activities conducted under a delegation of authority must be formally communicated by the State, to the companies or other payors by an issue letter prior to any enforcement action * * * (b) After evaluating the company or payor’s response to the issue letter, the State shall draft a demand letter which will be submitted with supporting workpaper files to the MMS for appropriate enforcement action. Any substantive revisions to the demand letter will be discussed with the State prior to issuance of the letter * * * Appeals ..................................................................................... (a) * * * The State regulatory authority shall, upon the request of the MMS, provide competent and knowledgeable staff for testimony, as well as any required documentation and analyses, in support of the lessor’s position during the appeal process. (b) An affected State, upon the request of the MMS, shall provide expert witnesses from their audit staff for testimony as well as required documentation and analyses to support the Department’s position during the litigation of court cases arising from denied appeals * * * 15:53 Oct 24, 2005 Jkt 208001 PO 00000 Frm 00040 Fmt 4703 Sfmt 4703 E:\FR\FM\25OCN1.SGM Number of annual responses Annual burden hours 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 25OCN1 61640 Federal Register / Vol. 70, No. 205 / Tuesday, October 25, 2005 / Notices RESPONDENT’S ESTIMATED ANNUAL BURDEN HOURS—Continued Hour burden per response 30 CFR Section Reporting and recordkeeping requirements 229.127 .................... Reports from States .................................................................. The State, acting under the authority of the Secretarial delegation, shall submit quarterly reports which will summarize activities carried out by the State during the preceding quarter of the year under the provisions of the delegation * * * Number of annual responses 1 1 Subtotal Burden for 30 CFR part 229 16 16 TOTAL BURDEN 767 6,309 Estimated Annual Reporting and Recordkeeping ‘‘Non-hour Cost’’ Burden: We have identified the ‘‘nonhour cost’’ burden at $20,000 as annual start-up costs. Public Disclosure Statement: The PRA (44 U.S.C. 3501 et seq.) provides that an agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Comments: Before submitting an ICR to OMB, PRA Section 3506(c)(2)(A) requires each agency ‘‘* * * to provide notice * * * and otherwise consult with members of the public and affected agencies concerning each proposed collection of information * * *.’’ Agencies must specifically solicit comments to: (a) Evaluate whether the proposed collection of information is necessary for the agency to perform its duties, including whether the information is useful; (b) evaluate the accuracy of the agency’s estimate of the burden of the proposed collection of information; (c) enhance the quality, usefulness, and clarity of the information to be collected; and (d) minimize the burden on the respondents, including the use of automated collection techniques or other forms of information technology. The PRA also requires agencies to estimate the total annual reporting ‘‘non-hour cost’’ burden to respondents or recordkeepers resulting from the collection of information. If you have costs to generate, maintain, and disclose this information, you should comment and provide your total capital and startup cost components or annual operation, maintenance, and purchase of service components. You should describe the methods you use to estimate major cost factors, including system and technology acquisition, expected useful life of capital equipment, discount rate(s), and the period over which you incur costs. Capital and startup costs include, among other items, computers and VerDate Aug<31>2005 15:53 Oct 24, 2005 Jkt 208001 software you purchase to prepare for collecting information; monitoring, sampling, and testing equipment; and record storage facilities. Generally, your estimates should not include equipment or services purchased: (i) Before October 1, 1995; (ii) to comply with requirements not associated with the information collection; (iii) for reasons other than to provide information or keep records for the Government; or (iv) as part of customary and usual business or private practices. We will summarize written responses to this notice and address them in our ICR submission for OMB approval, including appropriate adjustments to the estimated burden. We will provide a copy of the ICR to you without charge upon request. The ICR also will be posted on our Web site at https:// www.mrm.mms.gov/Laws_R_D/ FRNotices/FRInfColl.htm. Public Comment Policy: We will post all comments in response to this notice on our Web site at https:// www.mrm.mms.gov/Laws_R_D/ FRNotices/FRInfColl.htm. We also will make copies of the comments available for public review, including names and addresses of respondents, during regular business hours at our offices in Lakewood, Colorado. Upon request, we will withhold an individual respondent’s home address from the public record, as allowable by law. There also may be circumstances in which we would withhold a respondent’s identity, as allowable by law. If you request that we withhold your name and/or address, state your request prominently at the beginning of your comment. However, we will not consider anonymous comments. We will make all submissions from organizations or businesses, and from individuals identifying themselves as representatives or officials of organizations or businesses, available for public inspection in their entirety. MMS Information Collection Clearance Officer: Arlene Bajusz (202) 208–7744. PO 00000 Frm 00041 Fmt 4703 Sfmt 4703 1 Annual burden hours Dated: October 13, 2005. Lucy Querques Denett, Associate Director for Minerals Revenue Management. [FR Doc. 05–21283 Filed 10–24–05; 8:45 am] BILLING CODE 4310–MR–P DEPARTMENT OF THE INTERIOR National Park Service Cape Cod National Seashore; Two Hundred Fifty-Fifth Notice of Meeting; Correction AGENCY: ACTION: National Park Service, Interior. Notice; correction. SUMMARY: The National Park Service published a document in the Federal Register of October 5, 2005 concerning the Two Hundred Fifty-Fifth Notice of Meeting of the Cape Cod National Seashore Advisory Commission. The document contained an incorrect date. FOR FURTHER INFORMATION CONTACT: George E. Price, Jr., 508–349–3785 x 202. Correction In the Federal Register of October 5, 2005, in FR Doc. 05–19961, on page 58239, in the second paragraph, correct the paragraph to read: Notice is hereby given in accordance with the Federal Advisory Committee Act (Pub. L. 92–463, 86 Stat. 770, 5 U.S.C. App 1, Section 10), that a meeting of the Cape Cod National Seashore Advisory Commission will be held on December 12, 2005. Dated: October 17, 2005. George E. Price, Jr., Superintendent. [FR Doc. 05–21224 Filed 10–24–05; 8:45 am] BILLING CODE 4312–51–P E:\FR\FM\25OCN1.SGM 25OCN1

Agencies

[Federal Register Volume 70, Number 205 (Tuesday, October 25, 2005)]
[Notices]
[Pages 61631-61640]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-21283]



[[Page 61631]]

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DEPARTMENT OF THE INTERIOR

Minerals Management Service


Agency Information Collection Activities: Proposed Collection, 
Comment Request

AGENCY: Minerals Management Service (MMS), Interior.

ACTION: Notice of a revision of a currently approved information 
collection (OMB Control Number 1010-0087).

-----------------------------------------------------------------------

SUMMARY: To comply with the Paperwork Reduction Act (PRA) of 1995, we 
are inviting comments on a collection of information that we will 
submit to the Office of Management and Budget (OMB) for review and 
approval. The title of this information collection request (ICR) is 
``30 CFR Part 227--Delegation to States; 30 CFR Part 228--Cooperative 
Activities with States and Indian Tribes; and 30 CFR Part 229--
Delegation to States.'' We changed the title of this ICR to clarify the 
regulatory language we are covering under 30 CFR parts 227, 228, and 
229 and to reflect OMB approval of consolidation of two ICRs, titled:
     1010-0087: 30 CFR Part 228--Cooperative Activities with 
States and Indian Tribes; and
     1010-0088: 30 CFR Part 227--Delegation to States.
    In the two ICRs, much of the general information was repeated and 
cross referenced. This consolidated ICR 1010-0087 eliminates that 
duplication of effort and redundancy of data and, also, includes 30 CFR 
part 229 information collection burden hours, which were not included 
in the previous information collections (1010-0087 and 1010-0088).

DATES: Submit written comments on or before December 27, 2005.

ADDRESSES: Submit written comments to Sharron L. Gebhardt, Lead 
Regulatory Specialist, Minerals Management Service, Minerals Revenue 
Management, P.O. Box 25165, MS 302B2, Denver, Colorado 80225. If you 
use an overnight courier service or wish to hand-carry your comments, 
our courier address is Building 85, Room A-614, Denver Federal Center, 
West 6th Ave. and Kipling Blvd., Denver, Colorado 80225. You may also 
e-mail your comments to us at mrm.comments@mms.gov. Include the title 
of the information collection and the OMB control number in the 
``Attention'' line of your comment. Also include your name and return 
address. Submit electronic comments as an ASCII file, avoiding the use 
of special characters and any form of encryption. If you do not receive 
a confirmation that we have received your e-mail, contact Ms. Gebhardt 
at (303) 231-3211.

FOR FURTHER INFORMATION CONTACT: Sharron L. Gebhardt, telephone (303) 
231-3211, FAX (303) 231-3781, or e-mail Sharron.Gebhardt@mms.gov.

SUPPLEMENTARY INFORMATION: Title: 30 CFR Part 227--Delegation to 
States; 30 CFR Part 228--Cooperative Activities with States and Indian 
Tribes; and 30 CFR Part 229--Delegation to States.
    OMB Control Number: 1010-0087.
    Bureau Form Number: None.
    Abstract: The Secretary of the U.S. Department of the Interior is 
responsible for collecting royalties from lessees who produce minerals 
from leased Federal and Indian lands. The Secretary is required by 
various laws to manage mineral resources production on Federal and 
Indian lands, collect the royalties due, and distribute the funds in 
accordance with those laws.
    The Secretary also has a trust responsibility to manage Indian 
lands and seek advice and information from Indian beneficiaries. The 
MMS performs the royalty management functions and assists the Secretary 
in carrying out the Department's trust responsibility for Indian lands.
    When a company or an individual enters into a lease to explore, 
develop, produce, and dispose of minerals from Federal or Indian lands, 
that company or individual agrees to pay the lessor a share (royalty) 
of the value received from production from the leased lands. The lease 
creates a business relationship between the lessor and the lessee. The 
lessee is required to report various kinds of information to the 
lessor, relative to the disposition of the leased minerals. Such 
information is similar to data reported to private and public mineral 
interest owners and is generally available within the records of the 
lessee or others involved in developing, transporting, processing, 
purchasing, or selling of such minerals. The information collected 
includes data necessary to ensure that the royalties are accurately 
valued and appropriately paid.
    Sections 202 and 205 of the Federal Oil and Gas Royalty Management 
Act of 1982 (FOGRMA), as amended, authorized the Secretary to develop 
delegated and cooperative agreements with states and Indian tribes to 
carry out certain inspection, auditing, investigation, or limited 
enforcement activities for leases in their jurisdiction. The states and 
Indian tribes are working partners and are an integral part of the 
overall onshore and offshore compliance effort.

Applicable Citations

    Applicable citations of the laws pertaining to this ICR include:
    (1) Public Law 97-451--Jan. 12, 1983, FOGRMA, Sections 202 and 205; 
and
    (2) Public Law 104-185, as corrected by Public Law 104-200, the 
Federal Oil and Gas Royalty Simplification and Fairness Act of 1996 
(RSFA).
    Relevant parts of the Code of Federal Regulations (CFR) include 30 
CFR parts 227, 228, and 229, as described below:
    Title 30 CFR part 227, Delegation to States, provides procedures to 
delegate certain Federal royalty management functions to states for 
Federal oil and gas, geothermal, and solid mineral leases and leases 
subject to 8(g) of the Outer Continental Shelf Lands Act, within their 
state boundaries.
    Title 30 CFR part 228, Cooperative Activities with States and 
Tribes, provides procedures to utilize the capabilities of the Indian 
tribes to carry out audits and related investigations of their 
respective leased lands.
    Title 30 CFR part 229, Delegation to States, provides procedures to 
utilize the capabilities of the states to carry out audits and related 
investigations of leased Indian lands within their respective state 
boundaries, by permission of the respective Indian tribal councils or 
individual Indian mineral owners.
    Effective September 11, 1997, parts 228 and 229 do not apply to 
Federal lands, due to implementation of RSFA amendments.

Delegation to States, 30 CFR Part 227

    The states audit Federal lands under provisions of 30 CFR part 227. 
The Secretary is authorized under Section 205 of FOGRMA, as amended by 
RSFA, to delegate to states, all or part of authorities and 
responsibilities of the Secretary, to conduct inspections, audits, 
investigations, and limited enforcement activities for leases in their 
jurisdiction.
    The RSFA amended FOGRMA Section 205 to include all of the following 
royalty management functions on Federal lands:
    a. Conducting audits and investigations;
    b. Receiving and processing production and royalty reports;
    c. Correcting erroneous report data;
    d. Performing automated verification;
    e. Issuing demands and subpoenas (except for solid mineral and 
geothermal leases);
    f. Issuing orders to perform restructured accounting; and
    g. Issuing related tolling agreements and notices to lessees or 
their designees.

[[Page 61632]]

    The states perform nearly all audits on Federal leases within their 
boundaries and typically receive 50 percent of any additional 
collections; however, Alaska typically receives 90 percent of onshore 
royalties. Many states gain efficiencies by performing audits on state 
severance taxes and concurrently on properties that have both Federal 
and state interests. Federal royalties are a significant portion of 
many states' annual budgets.
    To be considered for delegation under 30 CFR part 227, states must 
submit a written delegation proposal to, and receive approval from, the 
MMS Associate Director for Minerals Revenue Management (MRM). 
Delegation agreements benefit both MMS and states by helping to ensure 
correct and timely production reporting, proper product valuation, and 
accurate and timely royalty payment through the application of an 
aggressive and comprehensive audit program.
    Eleven states currently have MMS-approved delegation agreements to 
perform audits and investigations, which are the functions previously 
authorized under FOGRMA. The most recent delegated agreement was 
established in 2004 between MMS and the state of Alaska. Since the 
final rulemaking of Delegation of Royalty Management Functions to 
States on August 12, 1997 (62 FR 43076), effective September 11, 1997, 
one state has proposed a delegation agreement to assume the automated 
verification functions authorized by RSFA.
    When a state performs any of the delegated functions under 30 CFR 
part 227, the state also assumes the burden of providing various types 
of information to MMS. Under RSFA, and to properly administer the 
delegation of the functions to the requesting states, MRM must collect 
pertinent information from industry and states to ensure that this 
program continues to operate efficiently and effectively.
    Companies send all royalty reports and payments (ICR 1010-0140, 
expires October 31, 2006) and production reports (ICR 1010-0139, 
expires August 31, 2006) to MRM. The MRM verifies the accuracy of the 
reports and payments prior to disbursing the funds to states, Indian 
tribes, individual Indian mineral owners, the U.S. Treasury, and other 
Federal agencies. If states choose to participate in the delegable 
function of receiving and processing financial and production reports, 
payors/reporters must send these reports to each participating state 
for the Federal leases within that state and to MRM for the remaining 
Federal leases. The states must verify the accuracy of these reports.
    The MRM currently handles production and royalty reporting, error 
correction, automated verification, issuing demand letters, and billing 
actions. Although one state has requested the automated verification 
functions, if another state does in the future, payors/reporters may 
have to work with and provide data to various contacts in the 
participating state(s) and in MRM. At this time, MRM has not approved 
the state for said functions.
    In addition, MRM is held accountable to certain measurements and 
standards and must file reports to outside entities. States choosing to 
participate in any delegable function will be held to these same 
measurements and standards and, therefore, will have to provide data to 
document the work they are performing. This information, provided to 
MMS in the course of performing delegated agreements, is the focus of 
this information collection. States must comply with Generally Accepted 
Accounting Principles (GAAP) and MMS standards, as required under 30 
CFR 227.200, and with the MMS Audit Procedures Manual and Generally 
Accepted Government Auditing Standards (GAGAS), as required under 30 
CFR 227.301.

Cooperative Activities With State and Indian Tribes, 30 CFR Part 228

    Effective September 11, 1997, part 228 does not apply to Federal 
lands.
    The Secretary is authorized under FOGRMA Section 202, Cooperative 
Agreements, as amended by RSFA Section 8, to enter into cooperative 
agreements with any state or Indian tribe upon their written request; 
to share oil or gas royalty management information; and to use the 
capabilities of states and Indian tribes to carry out inspection, 
royalty audit, and related investigation.
    At this time, no state has proposed to enter into a cooperative 
agreement or to undertake activities on Indian lands within the state.
    Cooperative activities benefit both MMS and Indian tribes by 
helping to ensure accurate and timely production reporting, proper 
product valuation, and accurate and timely royalty payment through the 
application of an aggressive and comprehensive audit program.
    Indian tribes currently manage audits for 88 percent of all tribal 
mineral royalties. Major focuses in FY 2007 provide for additional 
funding for a new tribal cooperative agreement with the Hopi Tribe and 
additional full-time MMS employees to provide increased oversight of 
Indian tribal audits due to a recent court decision.
    To be considered for a cooperative audit agreement, Indian tribes 
must comply with the regulations at 30 CFR part 228. Indian tribes who 
want to do royalty audits in cooperation with MMS must submit a written 
proposal to enter into a cooperative agreement, signed by the tribal 
chairman or other appropriate official, to the MMS Director. The 
request should outline the activities to be undertaken and present 
evidence that the Indian tribe(s) can meet the standards established by 
the Secretary for the activities to be conducted. Prior to beginning 
work, approval must be obtained from the MMS Director.
    Currently, there are no states with cooperative agreements. 
However, eight Indian tribes currently have cooperative agreements to 
perform audits and investigations. When an Indian tribe performs any of 
the cooperative activities under 30 CFR part 228, the Indian tribe also 
assumes the burden of providing various types of information to MMS. 
This information, provided to MMS in the course of performing 
cooperative agreements, is the focus of this information collection. 
After the request is accepted and a cooperative agreement is in effect, 
Indian tribes must submit an annual workplan and budget, as well as 
quarterly reimbursement vouchers. They must follow GAAP and MMS 
standards as required under 30 CFR 228.102. The cooperative agreements 
also require them to comply with the MMS Audit Procedures Manual and 
GAGAS.

Delegation to States, 30 CFR Part 229

    Effective September 11, 1997, part 229 does not apply to Federal 
lands.
    Under the Secretary's delegation of authority at this part, a state 
may conduct audits and related investigations of oil and gas payments 
made to MMS regarding leased Indian lands within the state's 
boundaries. A state must receive written permission from the respective 
Indian tribe(s) or individual Indian mineral owner(s).
    After receiving written permission, the governor or other 
authorized official of a state may petition the Secretary to assume 
responsibilities of conducting audits and related investigation of 
Indian oil and gas leases. A state petitioning for a delegation of 
authority will have the opportunity to present testimony at a public 
hearing within the state.
    After the state receives approval of the Secretary's delegation of 
authority, it must submit annual audit work plans detailing its audits 
and related investigations, annual budgets, and

[[Page 61633]]

quarterly reimbursement vouchers. The state shall maintain books and 
records and provide a quarterly summary of costs following Department 
standards, as required under 30 CFR 229.109.
    Title 30 CFR 229.101(b), covering the Federal Government's 
administration of delegations, states:
    (b) A State may enter into a delegation of authority under this 
part without affecting a State's ability to enter into a cooperative 
agreement under Part 228 of this chapter.
    At this time no state has proposed to undertake delegated functions 
on Indian lands within its boundaries.

Summary

    Proprietary information submitted to MMS under this collection is 
protected. No items of a sensitive nature are collected. The 
opportunity to engage in these programs is voluntary; however, if MMS 
approval for the cooperative agreement or delegation is obtained, the 
requirement to respond is mandatory.
    Frequency of Response: Varies based on the function performed.
    Estimated Number and Description of Respondents: 11 states and 8 
Indian tribes.
    Estimated Annual Reporting and Recordkeeping ``Hour'' Burden: 6,309 
hours.
    We are revising this ICR to include reporting requirements, part 
229 citations, that were overlooked in the previous renewal, and we 
have adjusted the burden hours accordingly.
    The MMS estimates 767 responses each year from the 11 states and 8 
Indian tribes. We estimate the total annual burden is 6,309 (4,309 for 
states and 2,000 for Indian tribes) reporting and recordkeeping hours. 
Due to the complexity of the chart below, we are detailing the number 
of burden hours for the states and Indian tribes.
     States: We estimate 701 responses (685 from 30 CFR part 
227 and 16 from 30 CFR part 229) from 11 states. We estimate the total 
annual burden for these responses is 4,309 reporting and recordkeeping 
hours (4,293 from 30 CFR part 227 and 16 from 30 CFR part 229) due to 
historical information.
     Indian tribes: We estimate 66 responses (from 30 CFR part 
228) from 8 Indian tribes. We estimate the total annual burden for 
these responses is 2,000 reporting and recordkeeping hours due to 
historical information.
    We have not included in our estimates certain requirements 
performed in the normal course of business and considered usual and 
customary. The following chart shows the estimated burden hours by CFR 
section and paragraph.

                                                       Respondent's Estimated Annual Burden Hours
--------------------------------------------------------------------------------------------------------------------------------------------------------
                                                                                                     Hour burden per  Number of annual    Annual burden
                 30 CFR Section                       Reporting and recordkeeping requirements          response          responses           hours
--------------------------------------------------------------------------------------------------------------------------------------------------------
                                                             Part 227--Delegation to States
--------------------------------------------------------------------------------------------------------------------------------------------------------
                                                                  Delegation Proposals
--------------------------------------------------------------------------------------------------------------------------------------------------------
227.103........................................  What must a State's delegation proposal contain?.               200                 1               200
                                                 If you want MMS to delegate royalty management
                                                  functions to you, then you must submit a
                                                  delegation proposal to the MMS Associate
                                                  Director for Minerals Revenue Management. MMS
                                                  will provide you with technical assistance and
                                                  information to help you prepare your delegation
                                                  proposal * * *.
------------------------------------------------
                                                                   Delegation Process
--------------------------------------------------------------------------------------------------------------------------------------------------------
227.107........................................  When will the MMS Director decide whether to             Hour burden covered under Sec.   227.103.
                                                  approve a State's delegation proposal?.
                                                 The MMS Director will decide whether to approve
                                                  your delegation proposal within 90 days after
                                                  your delegation proposal is considered complete
                                                  under Sec.   227.104. MMS may extend the 90-day
                                                  period with your written consent..
------------------------------------------------
227.109........................................  What if the MMS Director denies a State's                Hour burden covered under Sec.   227.103.
                                                  delegation proposal?.
                                                 If the MMS Director denies your delegation
                                                  proposal, MMS will state the reasons for denial.
                                                  MMS also will inform you in writing of the
                                                  conditions you must meet to receive approval.
                                                  You may submit a new delegation proposal at any
                                                  time following a denial..
227.110(a).....................................  When and for how long are delegation agreements          Hour burden covered under Sec.   227.103.
                                                  effective?.
                                                 (a) Delegation agreements are effective for 3
                                                  years from the date the MMS Director signs the
                                                  delegation agreement. However, during the
                                                  development of the State's delegation proposal
                                                  under Sec.   227.108 of this part, MMS, the
                                                  delegated State, and any other affected person
                                                  will determine an appropriate transition period
                                                  for lessees and their designees to modify their
                                                  systems to comply with any new requirements
                                                  under a delegation agreement * * *.

[[Page 61634]]

 
227.110(b) and (b)(1)..........................  (b) You may ask MMS to renew the delegation for          Hour burden covered under Sec.   227.103.
                                                  an additional 3 years no less than 6 months
                                                  before your 3-year delegation agreement expires.
                                                  You must submit your renewal request to the MMS
                                                  Associate Director for Minerals Revenue
                                                  Management as follows: (1) If you do not want to
                                                  change the terms of your delegation agreement
                                                  for the renewal period, you need only ask to
                                                  extend your existing agreement for the 3-year
                                                  renewal period * * *
227.110(b)(2)..................................  (b)(2) If you want to change the terms of your                   15                11               165
                                                  delegation agreement for the renewal period, you
                                                  must submit a new delegation proposal under this
                                                  part.
227.110(c).....................................  (c) The MMS Director may approve your renewal            Hour burden covered under Sec.   227.103.
                                                  request only if MMS determines that you are
                                                  meeting the requirements of the applicable
                                                  standards and regulations. If the MMS Director
                                                  denies your renewal request, MMS will state the
                                                  reasons for denial. MMS also will inform you in
                                                  writing of the conditions you must meet to
                                                  receive approval. You may submit a new renewal
                                                  request any time after denial.
227.110(d).....................................  (d) After the 3-year renewal period for your             Hour burden covered under Sec.   227.103.
                                                  delegation agreement ends, if you wish to
                                                  continue performing one or more delegated
                                                  functions, you must request a new delegation
                                                  agreement from MMS under this part. MMS will
                                                  schedule a hearing on your request, if MMS
                                                  determines a hearing is appropriate * * *.
227.110(e).....................................  (e) If you do not request a hearing under                Hour burden covered under Sec.   227.103.
                                                  paragraphs (b)(1) or (d) of this section, any
                                                  other affected person may submit a written
                                                  request for a hearing under those paragraphs to
                                                  the MMS Associate Director for Minerals Revenue
                                                  Management.
------------------------------------------------
                                                                  Existing Delegations
--------------------------------------------------------------------------------------------------------------------------------------------------------
227.111(a) and (b).............................  Do existing delegation agreements remain in              Hour burden covered under Sec.   227.103.
                                                  effect?.
                                                 This section explains your options if you have a
                                                  delegation agreement in effect on the effective
                                                  date of this regulation.
                                                 (a) * * * Before the agreement expires, if you
                                                  wish to continue to perform one or more of the
                                                  delegated functions you performed under the
                                                  expired agreement, you must request a new
                                                  delegation agreement meeting the requirements of
                                                  this part and the applicable standards.
                                                 (b) If you want to perform royalty management
                                                  functions in addition to those authorized under
                                                  your existing agreement, you must request a new
                                                  delegation agreement.
------------------------------------------------
                                                                      Compensation
--------------------------------------------------------------------------------------------------------------------------------------------------------
227.112(d).....................................  What compensation will a State receive to perform                 4                84               336
                                                  delegated functions?.                                                (NOTE: 5 states
                                                 You will receive compensation for your costs to                           x 12 montly
                                                  perform each delegated function subject to the                        responses = 60
                                                  following conditions * * *.                                         and 6 states x 4
                                                 (d) At a minimum, you must provide vouchers                                 quarterly
                                                  detailing your expenditures quarterly during the                     responses = 24)
                                                  fiscal year. However, you may agree to provide
                                                  vouchers on a monthly basis in your delegation
                                                  agreement;.
227.112(e).....................................  (e) You must maintain adequate books and records       Hour burden covered under Sec.   227.200(d).
                                                  to support your vouchers * * *.
------------------------------------------------

[[Page 61635]]

 
                                                 States' Responsibilities To Perform Delegated Functions
--------------------------------------------------------------------------------------------------------------------------------------------------------
227.200(a)(b), (c), and (d)....................  What are a State's general responsibilities if it               200                11             2,200
                                                  accepts a delegation?.
                                                 For each delegated function you perform, you
                                                  must: (a) * * * seek information or guidance
                                                  from MMS regarding new, complex, or unique
                                                  issues.* * *.
                                                 (b)(1) * * * Provide complete disclose of
                                                  financial results of activities;.
                                                 (2) Maintain correct and accurate records of all
                                                  mineral-related transactions and accounts;.
                                                 (3) Maintain effective controls and
                                                  accountability;.
                                                 (4) Maintain a system of accounts * * *..........
                                                 (5) Maintain adequate royalty and production
                                                  information * * *.
                                                 (c) Assist MMS in meeting the requirements of the
                                                  Government Performance and Results Act (GPRA) *
                                                  * *.
                                                 (d) Maintain all records you obtain or create
                                                  under your delegated function, such as royalty
                                                  reports, production reports, and other related
                                                  information. * * * You must maintain such
                                                  records for at least 7 years. * * *.
227.200(e) and (h).............................  What are a State's general responsibilities if it                 3                44               132
                                                  accepts a delegation?.
                                                 * * * (e) Provide reports to MMS about your
                                                  activities under your delegated functions * * *
                                                  At a minimum, you must provide periodic
                                                  statistical reports to MMS summarizing the
                                                  activities you carried out * * *.
                                                 (h) Help MMS respond to requests for information
                                                  from other Federal agencies, Congress, and the
                                                  public * * *.
227.200(f).....................................  What are a State's general responsibilities if it                 1               250               250
                                                  accepts a delegation?.
                                                 * * * (f) Assist MMS in maintaining adequate
                                                  reference, royalty, and production databases * *
                                                  *.
227.200(g) and 227.301(e)......................  Sec.   227.200 What are a State's general                        60                11               660
                                                  responsibilities if it accepts a delegation? * *
                                                  *.
                                                 (g) Develop annual work plans * * *..............
                                                 Sec.   227.301 What are a State's
                                                  responsibilities if it performs audits?.
                                                 If you perform audits you must * * *.............
                                                 (e) Prepare and submit MMS Audit Work Plans * * *
227.400(a)(4) and (a)(6).......................  What functions may a State perform in processing                  1               250               250
                                                  production reports or royalty reports?.
                                                 Production reporters or royalty reporters provide
                                                  production, sales, and royalty information on
                                                  mineral production from leases that must be
                                                  collected, analyzed, and corrected.
                                                 (a) If you request delegation of either
                                                  production report or royalty report processing
                                                  functions, you must perform * * *.
                                                 (4) Timely transmitting production report or
                                                  royalty report data to MMS and other affected
                                                  Federal agencies * * *.
                                                 (6) Providing production data or royalty data to
                                                  MMS and other affected Federal agencies * * *.
227.400(c).....................................  What functions may a State perform in processing                  1                12                12
                                                  production reports or royalty reports?.
                                                 (c) You must provide MMS with a copy of any
                                                  exceptions from reporting and payment
                                                  requirements for marginal properties and any
                                                  alternative royalty and payment requirements for
                                                  unit agreements and communitization agreements
                                                  you approve.
227.401(d).....................................  What are a State's responsibilities if it            Hour burden covered under Sec.   227.400(a)(4) and
                                                  processes production reports or royalty reports?.                        (a)(6).
                                                 In processing production reports or royalty
                                                  reports you must * * *.
                                                 (d) Timely transmit required production or
                                                  royalty data to MMS and other affected Federal
                                                  agencies * * *.

[[Page 61636]]

 
227.401(e).....................................  What are a State's responsibilities if it               Hour burden covered under Sec.   227.200(f).
                                                  processes production reports or royalty reports?.
                                                 In processing production reports or royalty
                                                  reports you must * * *.
                                                 (e) Access well, lease, agreement, and reporter
                                                  reference data from MMS, and provide updated
                                                  information to MMS * * *.
227.501(c).....................................  What are a State's responsibilities to ensure        Hour burden covered under Sec.   227.400(a)(4) and
                                                  that reporters correct erroneous data?.                                  (a)(6).
                                                 (c) Submit accepted and corrected lines to MMS to
                                                  allow processing in a timely manner * * *.
227.601(c).....................................  What are a State's responsibilities if it                         8                11                88
                                                  performs automated verification?.
                                                 To perform automated verification of production
                                                  reports or royalty reports, you must * * *.
                                                 (c) Maintain all documentation and logging
                                                  procedures * * *.
227.601(d).....................................  What are a State's responsibilities if it              Hour burden covered under Sec.   227.200(f).
                                                  performs automated verification?.
                                                 To perform automated verification of production
                                                  reports or royalty reports, you must * * *.
                                                 (d) Access well, lease, agreement, and production
                                                  reporter or royalty reporter reference date from
                                                  MMS and provide updated information to MMS * * *.
------------------------------------------------
                                                                   Performance Review
--------------------------------------------------------------------------------------------------------------------------------------------------------
227.801(a).....................................  What if a State does not adequately perform a          Hour burden covered under Sec.   227.200(e).
                                                  delegated function?.
                                                 If your performance of the delegated function
                                                  does not comply with your delegation agreement *
                                                  * *.
                                                 (a) * * * You may ask MMS for an extension of
                                                  time to comply with the notice. In your
                                                  extension request you must explain why you need
                                                  more time * * *.
227.804........................................  How else may a State's delegation agreement            Hour burden covered under Sec.   227.200(e).
                                                  terminate?.
                                                 You may request MMS to terminate your delegation
                                                  at any time by submitting your written notice of
                                                  intent 6 months prior to the date on which you
                                                  want to terminate. * * *.
227.805........................................  How may a State obtain a new delegation agreement        Hour burden covered under Sec.   227.103
                                                  after termination?.
                                                 After your delegation agreement is terminated,
                                                  you may apply again for delegation by beginning
                                                  with the proposal process * * *.
------------------------------------------------
                                                                 Subtotal Burden for 30 CFR part 227                               685             4,293
------------------------------------------------
                           Part 228--Cooperative Activities With States and Indian Tribes
---------------------------------------------------------------------------------------------------------------------
                                           Subpart C--Oil and Gas, Onshore
---------------------------------------------------------------------------------------------------------------------
228.100(a) and (b).............................  Entering into an agreement.......................               200                 1               200
                                                 (a) * * * Indian tribe may request the Department
                                                  to enter into a cooperative agreement by sending
                                                  a letter from * * * tribal chairman * * * to the
                                                  Director of MMS.
                                                 (b) The request for an agreement shall be in a
                                                  format prescribed by MMS and should include at a
                                                  minimum the following information:.
                                                 (1) Type of eligible activities to be undertaken.
                                                 (2) Proposed term of the agreement...............
                                                 (3) Evidence that * * * Indian tribe meets, or
                                                  can meet by the time the agreement is in effect
                                                  * * *.
                                                 (4) If the State is proposing to undertake
                                                  activities on Indian lands located within the
                                                  State, a resolution from the appropriate tribal
                                                  council indicating their agreement to delegate
                                                  to the State responsibilities under the terms of
                                                  the cooperative agreement for activities to be
                                                  conducted on tribal or allotted land.
228.101(a).....................................  Terms of agreement...............................                15                 8               120
                                                 (a) Agreements entered into under this part shall
                                                  be valid for a period of 3 years and shall be
                                                  renewable * * * upon request of * * * Indian
                                                  tribe * * *.

[[Page 61637]]

 
228.101(c).....................................  (c) * * * Indian tribe may unilaterally terminate      Hour burden covered under Sec.   228.100(a).
                                                  an agreement by giving a 120-day written notice
                                                  of intent to terminate.
228.101(d).....................................  Terms of Agreement...............................                80                 1                80
                                                 (d) * * * Indian tribe will be given 60 days to
                                                  respond to the notice of deficiencies and to
                                                  provide a plan for correction of those
                                                  deficiencies * * *.
228.103(a) and (b).............................  Maintenance of records...........................               120                 8               960
                                                 (a) * * * Indian tribe entering into a
                                                  cooperative agreement under this part must
                                                  retain all records, reports, working papers, and
                                                  any backup materials * * *.
                                                 (b) * * * Indian tribe shall maintain all books
                                                  and records * * *.
228.105(a)(1) and (a)(2).......................  Funding of cooperative agreements................                60                 8               480
                                                 (a)(1) The Department may, under the terms of the
                                                  cooperative agreement, reimburse * * * Indian
                                                  tribe up to 100 percent of the costs of eligible
                                                  activities. Eligible activities will be agreed
                                                  upon annually upon the submission and approval
                                                  of a work plan and funding requirement.
                                                 (2) A cooperative agreement may be entered into
                                                  with * * * Indian tribe, upon request, without a
                                                  requirement for reimbursement of costs by the
                                                  Department.
228.105(c).....................................  Funding of cooperative agreements................                 4                40               160
                                                 (c) * * * Indian tribe shall submit a voucher for                    (NOTE: 1 tribe x
                                                  reimbursement of eligible costs incurred within                           12 monthly
                                                  30 days of the end of each calendar quarter * *                       responses = 12
                                                  * Indian tribe must provide the Department a                        and 7 tribes x 4
                                                  summary of costs incurred, for which * * *                                 quarterly
                                                  Indian tribe is seeking reimbursement, with the                      responses = 28)
                                                  voucher.
228.107(b).....................................  Eligible cost of activities......................  Hour burden covered under Sec.   228.100(a) and (b).
                                                 (b) * * * Each cooperative agreement shall
                                                  contain detailed schedules identifying those
                                                  activities and costs which qualify for funding
                                                  and the procedures, timing, and mechanics for
                                                  implementing Federal funding.
------------------------------------------------
                                                                 Subtotal Burden for 30 CFR part 228                                66             2,000
------------------------------------------------
                                           Part 229--Delegation to States
---------------------------------------------------------------------------------------------------------------------
                                           Subpart C--Oil and Gas, Onshore
---------------------------------------------------------------------------------------------------------------------
                                            Administration of Delegations
---------------------------------------------------------------------------------------------------------------------
229.100(a)(1) and (a)(2).......................  Authorities and responsibilities subject to                       1                 1                 1
                                                  delegation.
                                                 (a) All or part of the following authorities and
                                                  responsibilities of the Secretary under the Act
                                                  may be delegated to a State authority:.
                                                 (1) Conduct of audits related to oil and gas
                                                  royalty payments made to the MMS which are
                                                  attributable to leased * * * Indian lands within
                                                  the State. Delegations with respect to any
                                                  Indian lands require the written permission,
                                                  subject to the review of the MMS, of the
                                                  affected Indian tribe or allottee.
                                                 (2) Conduct of investigation related to oil and
                                                  gas royalty payments made to the MMS which are
                                                  attributable to * * * Indian lands within the
                                                  State. Delegation with respect to any Indian
                                                  lands require the written permission, subject to
                                                  the review of the MMS, of the affected Indian
                                                  tribe or allottee. No investigation will be
                                                  initiated without the specific approval of the
                                                  MMS * * *.

[[Page 61638]]

 
229.101(a) and (d).............................  Petition for delegation..........................                 1                 1                 1
                                                 (a) The governor or other authorized official of
                                                  any State which contains * * * Indian oil and
                                                  gas leases where the Indian tribe and allottees
                                                  have given the State an affirmative indication
                                                  of their desire for the State to undertake
                                                  certain royalty management-related activities on
                                                  their lands, may petition the Secretary to
                                                  assume responsibilities to conduct audits and
                                                  related investigations of royalty related
                                                  matters effecting * * * Indian oil and gas
                                                  leases within the State * * *.
                                                 (d) In the event that the Secretary denies the
                                                  petition, the Secretary must provide the State
                                                  with the specific reasons for denial of the
                                                  petition. The State will then have 60 days to
                                                  either contest or correct specific deficiencies
                                                  and to reapply or a delegation of authority.
229.102(c).....................................  Fact-finding and hearings........................                 1                 1                 1
                                                 (c) A State petitioning for a delegation of
                                                  authority shall be given the opportunity to
                                                  present testimony at a public hearing.
229.103(c).....................................  Duration of delegations; termination of                           1                 1                 1
                                                  delegations.
                                                 (c) A State may terminate a delegation of
                                                  authority by giving a 120-day written notice of
                                                  intent to terminate.
229.105........................................  Evidence of Indian agreement to delegation.......                 1                 1                 1
                                                 In the case of a State seeking a delegation of
                                                  authority for Indian lands * * * the State
                                                  petition to the Secretary must be supported by
                                                  an appropriate resolution or resolutions or
                                                  tribal councils joining the State in petitioning
                                                  for delegation and evidence of the agreement of
                                                  individual Indian allottees whose lands would be
                                                  involved in a delegation. Such evidence shall
                                                  specifically speak to having the State assume
                                                  delegated responsibility for specific functions
                                                  related to royalty management activities.
229.106........................................  Withdrawal of Indian lands from delegated                         1                 1                 1
                                                  authority.
                                                 If at any time an Indian tribe or an individual
                                                  Indian allottee determines that it wishes to
                                                  withdraw from the State delegation of authority
                                                  in relation to its lands, it may do so by
                                                  sending a petition of withdrawal to the State *
                                                  * *.
229.109(a).....................................  Reimbursement for costs incurred by a State under                 1                 1                 1
                                                  the delegation of authority..
                                                 (a) The Department of the Interior (DOI) shall
                                                  reimburse the State for 100 percent of the
                                                  direct cost associated with the activities
                                                  undertaken under the delegation of authority.
                                                  The State shall maintain books and records in
                                                  accordance with the standards established by the
                                                  DOI and will provide the DOI, on a quarterly
                                                  basis, a summary of costs incurred * * *.
229.109(b).....................................  Reimbursement for costs incurred by a State under                 1                 1                 1
                                                  the delegation of authority.
                                                 (b) The State shall submit a voucher for
                                                  reimbursement of costs incurred within 30 days
                                                  of the end of each calendar quarter.
229.120........................................  Obtaining regulatory and policy guidance.........                 1                 1                 1
                                                 All activities performed by a State under a
                                                  delegation must be in full accord with all
                                                  Federal laws, rules and regulations, and
                                                  Secretarial and agency determinations and orders
                                                  relating to the calculation, reporting, and
                                                  payment of oil and gas royalties. In those cases
                                                  when guidance or interpretations are necessary,
                                                  the State will direct written requests for such
                                                  guidance or interpretation to the appropriate
                                                  MMS officials * * *.

[[Page 61639]]

 
229.121(a), (b), (c), and (d)..................  Recordkeeping requirements.......................                 1                 1                 1
                                                 (a) The State shall maintain in a safe and secure
                                                  manner all records, workpapers, reports, and
                                                  correspondence gained or developed as a
                                                  consequence of audit or investigative activities
                                                  conducted under the delegation * * *.
                                                 (b) The State must maintain in a confidential
                                                  manner all data obtained from DOI sources or
                                                  from payor or company sources under the
                                                  delegation * * *.
                                                 (c) All records subject to the requirements of
                                                  paragraph (a) must be maintained for a 6-year
                                                  period measured from the end of the calendar
                                                  year in which the records were created * * *
                                                  Upon termination of a delegation, the State
                                                  shall, within 90 days from the date of
                                                  termination, assemble all records specified in
                                                  subsection (a), complete all working paper files
                                                  in accordance with Sec.   229.124, and transfer
                                                  such records to the MMS.
                                                 (d) The State shall maintain complete cost
                                                  records for the delegation in accordance with
                                                  generally accepted accounting principles * * *.
229.122(a), (b), and (c).......................  Coordination of audit activities.................                 1                 1                 1
                                                 (a) Each State with a delegation of authority
                                                  shall submit annually to the MMS an audit
                                                  workplan specifically identifying leases,
                                                  resources, companies, and payors scheduled for
                                                  audit * * * A State may request changes to its
                                                  workplan * * * at the end of each quarter of
                                                  each fiscal year. All requested changes are
                                                  subject to approval by the MMS and must be
                                                  submitted in writing.
                                                 (b) When a State plans to audit leases of a
                                                  lessee or royalty payor for which there is an
                                                  MMS or OIG resident audit team, all audit
                                                  activities must be coordinated through the MMS
                                                  or OIG resident supervisor * * *.
                                                 (c) The State shall consult with the MMS and/or
                                                  OIG regarding resolution of any coordination
                                                  problems encountered during the conduct of
                                                  delegation activities.
229.123(b)(3)(i)...............................  Standards for audit activities...................                 1                 1                 1
                                                 (b) * * * (3) Standards of reporting. (i) Written
                                                  audit reports are to be submitted to the
                                                  appropriate MMS officials at the end of each
                                                  field examination.
229.124........................................  Documentation standards..........................                 1                 1                 1
                                                 Every audit performed by a State under a
                                                  delegation of authority must meet certain
                                                  documentation standards. In particular, detailed
                                                  workpapers must be developed and maintained.
229.125(a) and (b).............................  Preparation and issuance of enforcement documents                 1                 1                 1
                                                 (a) Determinations of additional royalties due
                                                  resulting from audit activities conducted under
                                                  a delegation of authority must be formally
                                                  communicated by the State, to the companies or
                                                  other payors by an issue letter prior to any
                                                  enforcement action * * *.
                                                 (b) After evaluating the company or payor's
                                                  response to the issue letter, the State shall
                                                  draft a demand letter which will be submitted
                                                  with supporting workpaper files to the MMS for
                                                  appropriate enforcement action. Any substantive
                                                  revisions to the demand letter will be discussed
                                                  with the State prior to issuance of the letter *
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