Privacy Act of 1974; System of Records, 61607-61608 [05-21112]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 70, Number 205 (Tuesday, October 25, 2005)]
[Notices]
[Pages 61607-61608]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-21112]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Army is proposing to add a system of 
records to its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on November 25, 2005 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
Attn: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, 
Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 17, 2005, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: October 17, 2005.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
A0600-20 DCS, G-1

System name:
    Sexual Assault Data Management System (SADMS) Files.

System location:
    Headquarters, Department of the Army, Staff and field operating 
agencies, major commands, installations and activities. Official 
mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Any individual, military or civilian, who has been identified as 
the victim of a sexual assault allegedly committed by a member of the 
Armed Forces. Any member of the Armed Forces who has been identified as 
the victim of a sexual assault allegedly committed by a civilian. Any 
individual, military or civilian, who has been identified as the 
perpetrator of an alleged sexual assault against a member of the Armed 
Forces. Any member of the Armed Forces who has been identified as the 
perpetrator of an alleged sexual assault against a civilian.

Categories of records in the system:
    Name, Social Security Number (SSN), date of birth, demographic 
information, and Service data; investigation related information which 
may include summary of the assault, data from police reports, DNA 
processing dates; documents created as a result of the assistance 
provided; medical records data relating to initial and final

[[Page 61608]]

treatment dates and aggregate count of intermediate medical treatment 
contacts with the victim; similar records/reports relating to victim 
support extended by installation and/or unit advocates; and reports of 
actions taken by commanders against offenders.

Authority for maintenance of the system:
    Pub. L. 108-375, Section 577; 10 U.S.C. 3013, Secretary of the 
Army; DoD Directive 1030.1, Victim and Witness Assistance; AR 27-10 
Military Justice; AR 40-66 Medical Record Administration and Health 
Care Documentation; AR 195-2 Criminal Investigation Activities; AR 608-
18, Family Advocacy Program; AR 600-20, Army Command Policy; and EO 
9397 (SSN).

Purpose(s):
    To provide a centralized application to document all relevant data 
regarding sexual assault cases, including health care provided to 
victims who are members of the Armed Forces and are treated at Army 
Medical Treatment Facilities, resolution of the investigation, and 
disciplinary action, if any; and to provide compilation of statistical 
data and management reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Congress and other agencies, as appropriate, in compliance with 
Public Law 108-375.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    All records are maintained in areas accessible only to authorized 
personnel who have official need in the performance of their assigned 
duties. Automated records are further protected by assignment of users' 
identification and password to protect the system from unauthorized 
access. User identification and passwords are changed at random times. 
The system employs Secure Socket Layer (SSL) certificate and encryption 
of provide further protection from unauthorized access to personal 
data. During non-duty hours, military police or contract guard patrols 
ensure protection against unauthorized access.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration has approved retention and disposition of these records, 
treat as permanent).

System manager(s) and address:
    Chief, Human Factors Division, Deputy Chief of Staff, Army G-1, 
ATTN: DAPE-HR-HF, 300 Army Pentagon, Washington, DC 20310-0300.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Deputy Chief of Staff, Army G-1, ATTN: DAPE-HR-HF, 300 Army 
Pentagon, Washington, DC 20310-0300.
    For verification purposes, individual should provide his/her full 
name, current address and telephone number and other personal 
identifying data that would assist in locating the records. The inquiry 
must be signed.

Records Access Procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Deputy 
Chief of Staff, Army G-1, ATTN: DAPE-HR-HF, 300 Army Pentagon, 
Washington, DC 20310-0300.
    Individuals should provide his/her full name, current address and 
telephone number and other personal identifying data that would assist 
in locating the records. The inquiry must be signed.

Contesting Records Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    Records in this system are derived from data originally maintained 
in the following official Army systems: Army Criminal Investigation 
Intelligence System (ZCI2); Central Operations Police Suite (COPS); 
Sexual Assault Response Program Tracking Application (SARPTA); Sexual 
Assault Training and Tracking System (SATTS); and Army Court Martial 
Information System (ACMIS).

Exemptions claimed for the system:
    This system of records is a compilation of information from other 
Department of Army systems of records. To the extent that copies of 
exempt records from those other systems of records are entered into 
SADMS, the Army G-1 hereby claims the same exemptions for the records 
from those other systems that are entered into this system, as claimed 
for the original primary system of which they are a part.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.
[FR Doc. 05-21112 Filed 10-24-05; 8:45 am]
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