Privacy Act of 1974: Revision of a System of Records Notice, 60527-60528 [05-20759]

Agencies

• General Services Administration

[Federal Register Volume 70, Number 200 (Tuesday, October 18, 2005)]
[Notices]
[Pages 60527-60528]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-20759]



[[Page 60527]]

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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974: Revision of a System of Records Notice

AGENCY: General Services Administration

ACTION: Notice of an updated system of records subject to the Privacy 
Act of 1974

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SUMMARY: The General Services Administration (GSA) is providing notice 
of a revision to the record system, Travel System (GSA/PPFM-3). The 
system provides control over the expenditure of funds for travel, 
relocation, and related expenses. The revision includes a new category 
of records, credit data, as required by the Consolidated Appropriations 
Act, 2005 (P.L. 108-447) and Office of Management and Budget guidance. 
The notice also updates authorities, includes minor editing for 
clarification purposes, and updates routine uses.

EFFECTIVE DATE: The system of records will become effective without 
further notice on November 17, 2005 unless comments received on or 
before that date result in a contrary determination.

FOR FURTHER INFORMATION CONTACT: The GSA Privacy Act Officer. 
Telephone: (202) 501-1452. Address: Office of the Chief People Officer 
(C), General Services Administration, 1800 F Street NW, Washington DC 
20405.



    Dated: October 7, 2005
June V. Huber,
Director, Office of Information Management.
GSA/PPFM-3

SYSTEM NAME:
    Travel System, GSA/PPFM-3.

SYSTEM LOCATION:
    The system of records is located in the General Services 
Administration (GSA) Central Office service and staff offices and 
administrative offices throughout GSA.

PERSONS COVERED BY THE SYSTEM:
    Current and former employees of GSA and of commission, committees, 
and small agencies serviced by GSA, including persons other than full-
time employees authorized to travel on Government business.

TYPE OF RECORD SYSTEM:
    The system provides control over the expenditure of funds for 
travel, relocation, and related expenses. Therefore, provisions are 
made to authorize travel and relocation, provide and account for 
advances, and to pay for travel and relocation costs. The system 
contains records that may include, but are not limited to, name, Social 
Security Number, date of birth, residence address, dependent's names 
and ages, duty stations, itinerary and credit data in the form of 
credit scores (examples of credit scores are FICO, an acronym for Fair 
Isaac Corporation, a Beacon score, etc.) or commercial and agency 
investigative reports showing debtors' assets, liabilities, income, 
expenses, bankruptcy petitions, history of wage garnishments, 
repossessed property, tax liens, legal judgments on debts owed, and 
financial delinquencies.

AUTHORITY FOR MAINTAINING THE SYSTEM:
    5 U.S.C. 5701-5709, 5 U.S.C. 5721-5739, and Section 639 of the 
Consolidated Appropriations Act, 2005 (P.L. 108-447).

PURPOSE:
    To assemble in one system information supporting the day-to-day 
operating needs associated with managing the GSA travel and relocation 
programs. The system includes an automated information system and 
supporting documents.

ROUTINE USES OF THE RECORD SYSTEM, INCLUDING TYPES OF USERS AND THEIR 
PURPOSES IN USING THE SYSTEM:
    System information may be accessed and used by authorized GSA 
employees or contractors to conduct official duties associated with the 
management and operation of the travel and relocation program. 
Information from this system also may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To the Office of Management and Budget in connection with 
reviewing private relief legislation at any stage of the coordination 
and clearance process.
    i. To banking institutions so that travelers may receive travel 
reimbursements by electronic funds transfer (EFT).
    j. To the Department of the Treasury regarding overseas travel 
allowances that are excluded from taxable income, so that reports can 
be compiled and submitted to the Congress.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    Storage: Paper records are stored in file folders, card files and 
cabinets; magnetic tapes and cards are stored in cabinets and storage 
libraries; and computer records are stored within computers and 
attached equipment.

RETRIEVAL:
    Paper records are filed by name. Electronic records are retrievable 
by name, vendor number (an identifier assigned by GSA to all payees, 
including companies and individuals), or Social Security Number.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and OMB Circular A-130. 
Technical, administrative, and personnel security measures are 
implemented to ensure confidentiality and integrity of the system data 
stored, processed, and transmitted. Paper records are stored in secure 
cabinets or rooms. Electronic records are protected by passwords and 
other appropriate security measures.

DISPOSAL:
    The agency disposes of the records as described in the HB, GSA 
Records Maintenance and Disposition System (OAD P 1820.2A and CIO P 
1820.1).

SYSTEM MANAGER AND ADDRESS:
    Director, Financial Initiative Division (BCD), Office of Finance, 
Office of the Chief Financial Officer, General Services Administration, 
1800 F Street NW, Washington DC, 20405.

NOTIFICATION PROCEDURE:
    Employees may obtain information about whether they are a part of 
this

[[Page 60528]]

system of records from the system manager at the above address.

RECORD REVIEW PROCEDURES:
    Requests from individuals for access to their records should be 
addressed to the system manager.

PROCEDURE TO CONTEST A RECORD:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published at 41 CFR Part 105-64.

RECORD SOURCES:
    The sources are individuals, other employees, supervisors, other 
agencies, management officials, and non-Federal sources such as private 
firms.
[FR Doc. 05-20759 Filed 10-17-05; 8:45 am]
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