Freedom of Information Act Procedures, 60470-60475 [05-20624]

Download as PDF 60470 Federal Register / Vol. 70, No. 200 / Tuesday, October 18, 2005 / Proposed Rules 20. Add a new undesignated centered heading and § 416.1870 to read as follows: so that the Commission will be in compliance with the provisions of the amendment. Who Is Considered a Student for Purposes of the Student Earned Income Exclusion Written comments on this proposed rule must be received by November 17, 2005. ADDRESSES: Comment may be mailed to the National Indian Gaming Commission, FOIA Officer, 1441 L Street, NW., Suite 9100, Washington, DC 20005, delivered to that address between 8:30 a.m. and 5:30 p.m., Monday through Friday, or faxed to (202) 632–7066 (this is not a toll free number). Comments may be inspected between 9 a.m. and noon and between 2 p.m. and 5 p.m., Monday through Friday, at the above address. FOR FURTHER INFORMATION CONTACT: Jeannie McCoy at (202) 632–7003 or by fax (202) 632–7066 (these numbers are not toll free). SUPPLEMENTARY INFORMATION: The Indian Gaming Regulatory Act (IGRA), enacted on October 17, 1988, established the National Indian Gaming Commission (Commission). Congress enacted the FOIA in 1966 and last modified it with the Electronic Freedom of Information Act Amendments of 1996. This amendment addresses FOIA reading rooms and those documents available electronically, agency backlogs of requests, change in fees, and preservation of records among other things. The proposed changes will bring the Commission in compliance with the FOIA, as amended. Regulatory Flexibility Act: The Commission certifies that the proposed rule will not have a significant economic impact on a substantial number of small entities under the Regulatory Flexibility Act (5 U.S.C. 601 et seq.). The factual basis for this certification is as follows: This rule is procedural in nature and will not impose substantive requirements that could be deemed impacts within the scope of the Act. For this reason, the Commission has concluded that the proposed rule will not have a significant impact on those small entities subject to the rule. Unfunded Mandates Reform Act: The Commission is an independent regulatory agency, and, as such, is not subject to the Unfunded Mandates Reform Act. Even so, the Commission has determined that this final rule does not impose an unfunded mandate on State, local, or tribal governments, or on the private sector, of more than $100 million per year. Thus, it is not a ‘‘significant regulatory action’’ under the Unfunded Mandates Reform Act, 2 U.S.C. 1501 et seq. Furthermore, this § 416.1870 student. Effect of being considered a If we consider you to be a student, we will not count all of your earned income when we determine your SSI eligibility and benefit amount. If you are an ineligible spouse, ineligible parent or an essential person for deeming purposes and we consider you to be a student, we will not count all of your income when we determine how much of your income to deem. Section 416.1110 tells what we mean by earned income. Section 416.1112(c)(3) tells how much of your earned income we will not count. Section 416.1161(a)(27) explains how the student earned income exclusion applies to deemors. 21. Add a new § 416.1872 to read as follows: § 416.1872 Who is considered a student. We consider you to be a student if you are under 22 years old and you regularly attend school or college or training that is designed to prepare you for a paying job as described in § 416.1861(a) through (e). 22. Add a new § 416.1874 to read as follows: § 416.1874 When we need evidence that you are a student. We need evidence that you are a student if you are under age 22 and you expect to earn over $65 in any month. Section 416.1861(g) explains what evidence we need. [FR Doc. 05–20803 Filed 10–17–05; 8:45 am] BILLING CODE 4191–02–P DEPARTMENT OF THE INTERIOR National Indian Gaming Commission 25 CFR Part 517 RIN 3141–AA21 Freedom of Information Act Procedures National Indian Gaming Commission, Interior. ACTION: Proposed rule. AGENCY: The purpose of this document is to propose to amend the procedures followed by the National Indian Gaming Commission (Commission) when processing a request under the Freedom of Information Act (FOIA), as amended SUMMARY: VerDate Aug<31>2005 16:51 Oct 17, 2005 Jkt 208001 DATES: PO 00000 Frm 00018 Fmt 4702 Sfmt 4702 proposal will not have a unique effect on tribal governments. Small Business Regulatory Enforcement Fairness Act: The proposed rule is not a major rule under 5 U.S.C. 804(2), the Small Business Regulatory Enforcement Fairness Act. The proposed rule will not result in an annual effect on the economy of more than $100 million per year; a major increase in costs or prices for consumers, individual industries, Federal, State, or local government agencies, or geographic regions; or significant adverse effects on competition, employment, investment, productivity, innovation, or on the ability of U.S. based enterprises. Paperwork Reduction Act: The proposed rule does not contain any information collection requirements for which OMB approval under the Paperwork Reduction Act (44 U.S.C. 3501–3520) would be required. National Environmental Policy Act: The Commission has determined that this proposed rule does not constitute a major Federal Action significantly affecting the quality of the human environment and that no detailed statement is required pursuant to the National Environmental Policy Act of 1969. Dated: October 7, 2005. Philip N. Hogen, Chairman, National Indian Gaming Commission. List of Subjects in 25 CFR Part 517 Freedom of information. Accordingly for the reasons set forth above, 25 CFR part 517 is proposed to be revised to read as follows: PART 517—FREEDOM OF INFORMATION ACT PROCEDURES Sec. 517.1 General provisions. 517.2 Public Reading Room. 517.3 Definitions. 517.4 Requirements for making requests. 517.5 Responsibility for responding to requests. 517.6 Timing of responses to requests. 517.7 Confidential commercial information. 517.8 Appeals. 517.9 Fees. The authority citation continues to read as follows: Authority: 5 U.S.C. 552, as amended. § 517.1 General provisions. This part contains the regulations the National Indian Gaming Commission (Commission) follows in implementing the Freedom of Information Act (FOIA) (5 U.S.C. 552) as amended. These regulations provide procedures by E:\FR\FM\18OCP1.SGM 18OCP1 Federal Register / Vol. 70, No. 200 / Tuesday, October 18, 2005 / Proposed Rules which you may obtain access to records compiled, created, and maintained by the Commission, along with procedures the Commission must follow in response to such requests for records. These regulations should be read together with the FOIA, which provides additional information about access to records maintained by the Commission. § 517.2 Public Reading Room. Records that are required to be maintained by the Commission shall be available for public inspection and copying at 1441 L Street, NW., Suite 9100 Washington, DC. Reading room records created on or after November 1, 1996, shall be made available electronically via the Web site. § 517.3 Definitions. (a) Commercial use requester means a requester seeking information for a use or purpose that furthers the commercial, trade, or profit interests of himself or the person on whose behalf the request is made, which can include furthering those interests through litigation. In determining whether a request properly belongs in this category, the FOIA Officer shall determine the use to which the requester will put the documents requested. Where the FOIA Officer has reasonable cause to doubt the use to which the requester will put the records sought, or where that use is not clear from the request itself, the FOIA Officer shall contact the requester for additional clarification before assigning the request to a specific category. (b) Confidential commercial information means records provided to the government by a submitter that arguably contains material exempt from disclosure under Exemption 4 of the FOIA, because disclosure could reasonably be expected to cause substantial competitive harm. (c) Direct costs mean those expenditures by the Commission actually incurred in searching for and duplicating records in response to the FOIA request. Direct costs include the salary of the employee or employees performing the work (the basic rate of pay for the employee plus a percentage of that rate to cover benefits) and the cost of operating duplicating machinery. Direct costs do not include overhead expenses, such as the cost of space, heating, or lighting of the facility in which the records are stored. (d) Duplication refers to the process of making a copy of a document necessary to fulfill the FOIA request. Such copies can take the form of, among other things, paper copy, microfilm, audiovisual materials, or machine readable documentation. The copies provided VerDate Aug<31>2005 16:51 Oct 17, 2005 Jkt 208001 shall be in a form that is reasonably usable by the requester. (e) Educational institution. refers to a preschool, a public or private elementary or secondary school, an institute of undergraduate higher education, an institute of graduate higher education, an institute of professional education, or an institute of vocational education which operates a program of scholarly research. To qualify for this category, the requester must show that the request is authorized by and is made under the auspices of a qualifying institution and that the records are not sought for a commercial use, but are sought to further scholarly research. (f) Freedom of Information Act Officer means the person designated by the Chairman to administer the FOIA. (g) Non-commercial scientific institution refers to an institution that is not operated on a ‘‘commercial’’ basis as that term is used in paragraph (a) of this section, and which is operated solely for the purpose of conducting scientific research the results of which are not intended to promote any particular product or industry. To qualify for this category, the requester must show that the request is authorized by and is made under the auspices of a qualifying institution and that the records are not sought for a commercial use, but are sought to further scholarly research. (h) Record means all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by the Commission under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by the Commission or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included. (i) Representative of the news media means any person actively gathering news for an entity that is organized and operated to publish or broadcast news to the public. The term ‘‘news’’ means information that is about current events or that would be of current interest to the public. For a ‘‘freelance journalist’’ to be regarded as working for a news organization, the requester must demonstrate a solid basis for expecting PO 00000 Frm 00019 Fmt 4702 Sfmt 4702 60471 publication through that organization, such as a publication contract. Absent such showing, the requester may provide documentation establishing the requester’s past publication record. To qualify for this category, the requester must not be seeking the requested records for a commercial use. However, a request for records supporting a newsdissemination function shall not be considered to be for a commercial use. (j) Requester means any person, including an individual, Indian tribe, partnership, corporation, association, or public or private organization other than a Federal agency, that requests access to records in the possession of the Commission. (k) Review means the process of examining a record in response to a FOIA request to determine if any portion of that record may be withheld under one or more of the FOIA Exemptions. It also includes processing any record for disclosure, for example, redacting information that is exempt from disclosure under the FOIA. Review time includes time spent considering any formal objection to disclosure made by a business submitter under § 517.7 (c). Review time does not include time spent resolving general legal or policy issues regarding the use of FOIA Exemptions. (l) Search refers to the time spent looking for material that is responsive to a request, including page-by-page or line-by-line identification of material within a document and also includes reasonable efforts to locate and retrieve information from records maintained in electronic form or format. The FOIA Officer shall ensure that searches are conducted in the most efficient and least expensive manner reasonably possible. (m) Submitter means any person or entity who provides information directly or indirectly to the Commission. The term includes, but is not limited to, corporations, Indian tribal governments, state governments and foreign governments. (n) Working day means a Federal workday that does not include Saturdays, Sundays, or Federal holidays. § 517.4 Requirements for making requests. (a) How to make a FOIA request. Requests for records made pursuant to the FOIA must be in writing. Requests should be sent to the National Indian Gaming Commission, Attn: FOIA Officer, 1441 L Street, NW., Suite 9100, Washington, DC 20005. Requests may be mailed, dropped off in person, or faxed to (202) 632–7066 (not a toll free number). If the requester is making a E:\FR\FM\18OCP1.SGM 18OCP1 60472 Federal Register / Vol. 70, No. 200 / Tuesday, October 18, 2005 / Proposed Rules request for records about himself/ herself, the requester should see 25 CFR 515.3 for additional information. If the requester is making a request for records about another individual, the requester must provide either a written authorization signed by that individual authorizing disclosure of the records to the requester or provide proof that the individual is deceased (for example, a copy of the death certificate or a copy of the obituary). (b) Description of records sought. Requests for records shall describe the records requested with as much specificity as possible to enable Commission employees to locate the information requested with a reasonable amount of effort. (c) Agreement to pay fees. Requests shall also include a statement indicating the maximum amount of fees the requester is willing to pay to obtain the requested information, or a request for a waiver or reduction of fees. If the requester is requesting a waiver or reduction of fees the requester must include justification for such waiver or reduction (see § 517.9 (c) for more information). If the request for a fee waiver is denied, the requester will be notified of this decision and advised that fees associated with the processing of the request will be assessed. The requester must send an acknowledgment to the FOIA Officer indicating his/her willingness to pay the fees. Absent such acknowledgment within the specified time frame, the request will be considered incomplete, no further work shall be done, and the request will be administratively closed. (d) Types of records not available. The FOIA does not require the Commission to: (1) Compile or create records solely for the purpose of satisfying a request for records; (2) Provide records not yet in existence, even if such records may be expected to come into existence at some future time; or (3) Restore records destroyed or otherwise disposed of, except that the FOIA Officer must notify the requester that the requested records have been destroyed or disposed. § 517.5 Responsibility for responding to requests. (a) In general. In determining which records are responsive to a request, the Commission ordinarily will include only records in its possession as of the date it begins its search for records. If any other date is used, the FOIA Officer shall inform the requester of that date. (b) Authority to grant or deny requests. The FOIA Officer shall make VerDate Aug<31>2005 16:51 Oct 17, 2005 Jkt 208001 initial determinations either to grant or deny in whole or in part a request for records. (c) Consultations and referrals. (1) When a requested record has been created by another Federal Government agency that record shall be referred to the originating agency for direct response to the requester. The requester shall be informed of the referral. As this is not a denial of a FOIA request, no appeal rights accrue to the requester. (2) When a requested record is identified as containing information originating with another Federal Government agency, the record shall be referred to the originating agency for review and recommendation on disclosure. § 517.6 Timing of responses to requests. (a) In general. The FOIA Officer ordinarily shall respond to requests according to their order of receipt. (b) Multitrack processing. (1) The FOIA Officer may use multi-track processing in responding to requests. Multi-track processing means placing simple requests requiring rather limited review in one processing track and placing more voluminous and complex requests in one or more other tracks. Request in either track are processed on a first-in/first-out basis. (2) The FOIA Officer may provide requesters in its slower track(s) with an opportunity to limit the scope of their requests in order to qualify for faster processing within the specified limits of faster track(s). The FOIA Officer will do so either by contacting the requester by letter or telephone, whichever is more efficient in each case. (c) Initial determinations. (1) The FOIA Officer shall make an initial determination regarding access to the requested information and notify the requester within twenty (20) working days after receipt of the request. This 20 day period may be extended if unusual circumstances arise. If an extension is necessary, the FOIA Officer shall promptly notify the requester of the extension, briefly stating the reasons for the extension, and estimating when the FOIA Officer will respond. Unusual circumstances warranting extension are: (i) The need to search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request; (ii) The need to search for, collect, and appropriately examine a voluminous amount of records which are demanded in a single request; or (iii) The need for consultation with another agency having a substantial interest in the determination of the PO 00000 Frm 00020 Fmt 4702 Sfmt 4702 request, which consultation shall be conducted with all practicable speed. (2) If the FOIA Officer decides that an initial determination cannot be reached within the time limits specified in paragraph (c)(1) of this section, the FOIA Officer shall notify the requester of the reasons for the delay and include an estimate of when a determination will be made. The requester will then have the opportunity to modify the request or arrange for an alternative time frame for completion of the request. (3) If the FOIA Officer has a reasonable basis to conclude that a requester or group of requesters has divided a request into a series of requests on a single subject or related subjects to avoid fees, the requests may be aggregated and fees charged accordingly. Multiple requests involving unrelated matters will not be aggregated. (4) If no initial determination has been made at the end of the 20 day period provided for in paragraph (a)(1) of this section, including any extension, the requester may appeal the action to the FOIA Appeals Officer. (5) If the FOIA Officer determines that another agency is responsible for the records, the FOIA Officer shall refer such records to the appropriate agency for direct response to the requester. The FOIA Officer shall inform the requester of the referral and of the name and address of the agency or agencies to which the request has been referred. (d) Granting of requests. When the FOIA Officer determines that the requested records shall be made available, the FOIA Officer shall notify the requester in writing and provide copies of the requested records in whole or in part once any fees charged under § 517.9 have been paid in full. Records disclosed in part shall be marked or annotated to show the exemption applied to the withheld information and the amount of information withheld unless to do so would harm the interest protected by an applicable exemption. If a requested record contains exempted material along with nonexempt material, all reasonable segregable material shall be disclosed. (e) Denial of requests. When the FOIA Officer determines that access to requested records should be denied, the FOIA Officer shall notify the requester of the denial, the grounds for the denial, and the procedures for appeal of the denial. (f) Expedited processing of request. The FOIA Officer must determine whether to grant the request for expedited processing within (10) calendar days of its receipt. Requests will receive expedited processing if one E:\FR\FM\18OCP1.SGM 18OCP1 Federal Register / Vol. 70, No. 200 / Tuesday, October 18, 2005 / Proposed Rules of the following compelling needs is met: (1) The requester can establish that failure to receive the records quickly could reasonably be expected to pose an imminent threat to the life or physical safety of an individual; or (2) The requester is primarily engaged in disseminating information and can demonstrate that an urgency to inform the public concerning actual or alleged Federal Government activity exists. § 517.7 Confidential commercial information. (a) Notice to submitters. The FOIA Officer shall, to the extent permitted by law, provide a submitter who provides confidential commercial information to the FOIA Officer, with prompt notice of a FOIA request or administrative appeal encompassing the confidential commercial information if the Commission may be required to disclose the information under the FOIA. Such notice shall either describe the exact nature of the information requested or provide copies of the records or portions thereof containing the confidential commercial information. The FOIA Officer shall also notify the requester that notice and an opportunity to object has been given to the submitter. (b) Where notice is required. Notice shall be given to a submitter when: (1) The information has been designated by the submitter as confidential commercial information protected from disclosure. Submitters of confidential commercial information shall use good faith efforts to designate, either at the time of submission or a reasonable time thereafter, those portions of their submissions they deem protected from disclosure under Exemption 4 of the FOIA because disclosure could reasonably be expected to cause substantial competitive harm. Such designation shall be deemed to have expired ten years after the date of submission, unless the requester provides reasonable justification for a designation period of greater duration; or (2) The FOIA Officer has reason to believe that the information may be protected from disclosure under Exemption 4 of the FOIA. (c) Opportunity to object to disclosure. The FOIA Officer shall afford a submitter a reasonable period of time to provide the FOIA Officer with a detailed written statement of any objection to disclosure. The statement shall specify all grounds for withholding any of the information under any exemption of the FOIA, and if Exemption 4 applies, shall demonstrate the reasons the submitter believes the information to be VerDate Aug<31>2005 16:51 Oct 17, 2005 Jkt 208001 confidential commercial information that is exempt from disclosure. Whenever possible, the submitter’s claim of confidentiality shall be supported by a statement or certification by an officer or authorized representative of the submitter. In the event a submitter fails to respond to the notice in the time specified, the submitter will be considered to have no objection to the disclosure of the information. Information provided by the submitter that is received after the disclosure decision has been made will not be considered. Information provided by a submitter pursuant to this paragraph may itself be subject to disclosure under the FOIA. (d) Notice of intent to disclose. The FOIA Officer shall carefully consider a submitter’s objections and specific grounds for nondisclosure prior to determining whether to disclose the information requested. Whenever the FOIA Officer determines that disclosure is appropriate, the FOIA Officer shall, within a reasonable number of days prior to disclosure, provide the submitter with written notice of the intent to disclose which shall include a statement of the reasons for which the submitter’s objections were overruled, a description of the information to be disclosed, and a specific disclosure date. The FOIA Officer shall also notify the requester that the requested records will be made available. (e) Notice of lawsuit. If the requester files a lawsuit seeking to compel disclosure of confidential commercial information, the FOIA Officer shall promptly notify the submitter of this action. If a submitter files a lawsuit seeking to prevent disclosure of confidential commercial information, the FOIA Officer shall notify the requester. (f) Exceptions to the notice requirements under this section. The notice requirements under paragraphs (a) and (b) of this section shall not apply if: (1) The FOIA Officer determines that the information should not be disclosed pursuant to Exemption 4 and/or any other exemption of the FOIA; (2) The information lawfully has been published or officially made available to the public; (3) Disclosure of the information is required by law (other than the FOIA); (4) The information requested is not designated by the submitter as exempt from disclosure in accordance with this part, when the submitter had the opportunity to do so at the time of submission of the information or within a reasonable time thereafter, unless the agency has substantial reason to believe PO 00000 Frm 00021 Fmt 4702 Sfmt 4702 60473 that disclosure of the information would result in competitive harm; or (5) The designation made by the submitter in accordance with this part appears obviously frivolous. When the FOIA Officer determines that a submitter was frivolous in designating information as confidential, the FOIA Officer must provide the submitter with written notice of any final administrative disclosure determination within a reasonable number of days prior to the specified disclosure date, but no opportunity to object to disclosure will be offered. § 517.8 Appeals. (a) Right of appeal. The requester has the right to appeal to the FOIA Appeals Officer any adverse determination. (b) Notice of appeal. (1) Time for appeal. An appeal must be received no later than thirty (30) working days after notification of denial of access or after the time limit for response by the FOIA Officer has expired. Prior to submitting an appeal any outstanding fees associated with FOIA requests must be paid in full. (2) Form of appeal. An appeal shall be initiated by filing a written notice of appeal. The notice shall be accompanied by copies of the original request and initial denial. To expedite the appellate process and give the requester an opportunity to present his/ her arguments, the notice should contain a brief statement of the reasons why the requester believes the initial denial to have been in error. The appeal shall be addressed to the National Indian Gaming Commission, Attn: FOIA Appeals Officer, 1441 L Street, NW., Suite 9100, Washington, DC 20005. (c) Final agency determinations. The FOIA Appeals Officer shall issue a final written determination, stating the basis for its decision, within twenty (20) working days after receipt of a notice of appeal. If the determination is to provide access to the requested records, the FOIA Officer shall make those records immediately available to the requester. If the determination upholds the denial of access to the requested records, the FOIA Appeals Officer shall notify the requester of the determination and his/her right to obtain judicial review in the appropriate Federal district court. § 517.9 Fees. (a) In general. Fees pursuant to the FOIA shall be assessed according to the schedule contained in paragraph (b) of this section for services rendered by the Commission in response to requests for records under this part. All fees shall be charged to the requester, except where E:\FR\FM\18OCP1.SGM 18OCP1 60474 Federal Register / Vol. 70, No. 200 / Tuesday, October 18, 2005 / Proposed Rules the charging of fees is limited under paragraph (d) of this section or where a waiver or reduction of fees is granted under paragraph (c) of this section. Payment of fees should be by check or money order made payable to the Treasury of the United States. (b) Charges for responding to FOIA requests. The following fees shall be assessed in responding to requests for records submitted under this part, unless a waiver or reduction of fees has been granted pursuant to paragraph (c) of this section: (1) Copies. The FOIA Officer shall charge $0.15 per page for copies of documents up to 8 1⁄2 × 14. For copies prepared by computer, the FOIA Officer will charge actual costs of production of the computer printouts, including operator time. For other methods of reproduction, the FOIA Officer shall charge the actual costs of producing the documents. (2) Searches. (i) Manual searches. Whenever feasible, the FOIA Officer will charge at the salary rate (basic pay plus a percent for benefits) of the employee or employees performing the search. However, where a homogenous class of personnel is used exclusively in a search (e.g. all administrative/clerical or all professional/executive), the FOIA Officer shall charge $4.45 per quarter hour for clerical time and $7.75 per quarter hour for professional time. Charges for search time less than a full hour will be in increments of quarter hours. (ii) Computer searches. The FOIA Officer will charge the actual direct costs of conducting computer searches. These direct costs shall include the cost of operating the central processing unit for that portion of operating time that is directly attributable to searching for requested records, as well as the costs of operator/programmer salary apportionable to the search. The Commission is not required to alter or develop programming to conduct searches. (3) Review fees. Review fees shall be assessed only with respect to those requesters who seek records for a commercial use under paragraph (d)(1) of this section. Review fees shall be assessed at the same rates as those listed under paragraph (b)(2)(i) of this section. Review fees shall be assessed only for the initial record review, for example, review undertaken when the FOIA Officer analyzes the applicability of a particular exemption to a particular record or portion thereof at the initial request level. No charge shall be assessed at the administrative appeal level of an exemption already applied. VerDate Aug<31>2005 16:51 Oct 17, 2005 Jkt 208001 (c) Statutory waiver. Documents shall be furnished without charge or at a charge below that listed in paragraph (b) of this section where it is determined, based upon information provided by a requester or otherwise made known to the FOIA Officer, that disclosure of the requested information is in the public interest. Disclosure is in the public interest if it is likely to contribute significantly to public understanding of government operations and is not primarily for commercial purposes. Requests for a waiver or reduction of fees shall be considered on a case by case basis. In order to determine whether the fee waiver requirement is met, the FOIA Officer shall consider the following six factors: (1) The subject of the request. Whether the subject of the requested records concerns the operations or activities of the government; (2) The informative value of the information to be disclosed. Whether the disclosure is likely to contribute to an understanding of government operations or activities; (3) The contribution to an understanding of the subject by the general public likely to result from disclosure. Whether disclosure of the requested information will contribute to public understanding; (4) The significance of the contribution to public understanding. Whether the disclosure is likely to contribute significantly to public understanding of government operations or activities; (5) The existence and magnitude of commercial interest. Whether the requester has a commercial interest that would be furthered by the requested disclosure; and, if so (6) The primary interest in disclosure. Whether the magnitude of the identified commercial interest of the requester is sufficiently large, in comparison with the public interest in disclosure, that disclosure is primarily in the commercial interest of the requester. (d) Types of requesters. There are four categories of FOIA requesters: Commercial use requesters, educational and non-commercial scientific institutional requesters; representative of the news media; and all other requesters. These terms are defined in § 517.3. The following specific levels of fees are prescribed for each of these categories: (1) Commercial use requesters. The FOIA Officer shall charge commercial use requesters the full direct costs of searching for, reviewing, and duplicating requested records. (2) Educational and non-commercial scientific institution requesters. The PO 00000 Frm 00022 Fmt 4702 Sfmt 4702 FOIA Officer shall charge educational and non-commercial scientific institution requesters for document duplication only, except that the first 100 pages of copies shall be provided without charge. (3) News media requesters. The FOIA Officer shall charge news media requesters for document duplication costs only, except that the first 100 pages of paper copies shall be provided without charge. (4) All other requesters. The FOIA Officer shall charge requesters who do not fall into any of the categories in paragraphs (d)(1) through (3) of this section fees which recover the full reasonable direct costs incurred for searching for and reproducing records if that total costs exceeds $15.00, except that the first 100 pages and the first two hours of manual search time shall not be charged. To apply this term to computer searches, the FOIA Officer shall determine the total hourly cost of operating the central processing unit and the operator’s salary (plus 16 percent for benefits). When the cost of the search equals the equivalent dollar amount of two hours of the salary of the person performing the search, the FOIA Officer will begin assessing charges for the computer search. (e) Charges for unsuccessful searches. Ordinarily, no charges will be assessed when requested records are not found or when records located are withheld as exempt. However, if the requester has been notified of the estimated cost of the search time and has been advised specifically that the requested records may not exist or may be withheld as exempt, fees may be charged. (f) Charges for interest. The FOIA Officer may assess interest charges on an unpaid bill, accrued under previous FOIA request(s), starting the 31st day following the day on which the bill was sent to you. A fee received by the FOIA Officer, even if not processed, will result in a stay of the accrual of interest. The Commission shall follow the provisions of the Debt Collection Act of 1982, as amended, and the implementing procedures to recover any indebtedness owed to the Commission. (g) Aggregating requests. The requester or a group of requesters may not submit multiple requests at the same time, each seeking portions of a document or documents solely in order to avoid payment of fees. When the FOIA Officer reasonably believes that a requester is attempting to divide a request into a series of requests to evade an assessment of fees, the FOIA Officer may aggregate such request and charge accordingly. E:\FR\FM\18OCP1.SGM 18OCP1 Federal Register / Vol. 70, No. 200 / Tuesday, October 18, 2005 / Proposed Rules (h) Advance payment of fees. Fees may be paid upon provision of the requested records, except that payment may be required prior to that time if the requester has previously failed to pay fees or if the FOIA Officer determines the total fee will exceed $250.00. When payment is required in advance of the processing of a request, the time limits prescribed in Sec. 517.6 shall not be deemed to begin until the FOIA Officer has received payment of the assessed fee. (i) Payment of fees. Where it is anticipated that the cost of providing the requested record will exceed $25.00 after the free duplication and search time has been calculated, and the requester has not indicated in advance a willingness to pay a fee greater than $25.00, the FOIA Officer shall promptly notify the requester of the amount of the anticipated fee or a portion thereof, which can readily be estimated. The notification shall offer the requester an opportunity to confer with agency representatives for the purpose of reformulating the request so as to meet the requester’s needs at a reduced cost. [FR Doc. 05–20624 Filed 10–17–05; 8:45 am] BILLING CODE 7565–01–P DEPARTMENT OF THE TREASURY Internal Revenue Service and reporting of federal employment taxes. These regulations also would affect disregarded entities and their owners in the payment and reporting of certain Federal excise taxes and in registration and claims related to certain Federal excise taxes. DATES: Written or electronic comments and requests for a public hearing must be received by January 17, 2006. ADDRESSES: Send submissions to: CC:PA:LPD:PR (REG–114371–05), room 5203, Internal Revenue Service, P.O. Box 7604, Ben Franklin Station, Washington, DC 20044. Submissions may be hand delivered Monday through Friday between the hours of 8 a.m. and 4 p.m. to: CC:PA:LPD:PR (REG–114371– 05), Courier’s Desk, Internal Revenue Service, 1111 Constitution Avenue NW., Washington, DC. Alternatively, taxpayers may submit electronic comments directly to the IRS Internet site at https://www.irs.gov/regs or via the Federal eRulemaking Portal at https:// www.regulations.gov (IRS and REG– 114371–05). FOR FURTHER INFORMATION CONTACT: Concerning the proposed regulations, John Richards at (202) 622–6040 (on the employment tax provisions) or Susan Athy at (202) 622–3130 (on the excise tax provisions); concerning the submission of comments or requests for a hearing, Robin Jones at (202) 622–7180 (not toll-free numbers). SUPPLEMENTARY INFORMATION: 26 CFR Parts 1 and 301 Background [REG–114371–05] 1. Disregarded Entities Under the Internal Revenue Code (Code) and its regulations, qualified subchapter S subsidiaries (QSubs) (under section 1361(b)(3)(B)) and certain single-owner eligible entities (under §§ 301.7701–1 through 301.7701–3 of the Procedure and Administration Regulations) are disregarded as entities separate from their owners (‘‘disregarded entities’’). The disregarded entity rules of section 1361(b)(3)(A) and §§ 301.7701–1 through 301.7701–3 apply for all purposes of the Code, including employment and excise taxes. RIN 1545–BE43 Disregarded Entities; Employment and Excise Taxes Internal Revenue Service (IRS), Treasury. ACTION: Notice of proposed rulemaking. AGENCY: SUMMARY: This document contains proposed regulations under which qualified subchapter S subsidiaries and single-owner eligible entities that currently are disregarded as entities separate from their owners for federal tax purposes would be treated as separate entities for employment tax and related reporting requirement purposes. These regulations also propose to treat such disregarded entities as separate entities for purposes of certain excise taxes reported on Forms 720, 730, 2290, and 11–C; excise tax refunds or payments claimed on Form 8849; and excise tax registrations on Form 637. These proposed regulations would affect disregarded entities and the owners and employees of disregarded entities in the payment VerDate Aug<31>2005 16:51 Oct 17, 2005 Jkt 208001 2. Employment Taxes Employers are required to deduct and withhold income and Federal Insurance Contributions Act (FICA) taxes from their employees’ wages under sections 3402(a) and 3102(a), and are separately liable for their share of FICA taxes as well as for Federal Unemployment Tax Act (FUTA) taxes under sections 3111 and 3301 (the withholding, FICA and FUTA taxes are collectively referred to herein as employment taxes). Sections PO 00000 Frm 00023 Fmt 4702 Sfmt 4702 60475 3403, 3102(b), 3111, and 3301 provide that the employer is the person liable for the withholding and payment of employment taxes. In addition, the employer is required to make timely tax deposits, file employment tax returns, and issue wage statements (Forms W–2) to employees (collectively, other employment tax obligations). An employer is generally defined as the person for whom an individual performs services as an employee. Sections 3401(d), 3121(d), and 3306(a). Because a disregarded entity is not recognized for Federal tax purposes, the owner of the disregarded entity is treated as the employer for purposes of employment tax liabilities and all other employment tax obligations related to wages paid to employees performing services for the disregarded entity. If an entity is disregarded for Federal tax purposes under section 1361(b)(3)(A) or §§ 301.7701–1 through 301.7701–3, Notice 99–6 (1999–1 C.B. 321) provides that employment taxes and other employment tax obligations with respect to employees performing services for the disregarded entity may be satisfied in one of two ways: (1) Calculation and payment of all employment taxes and satisfaction of all other employment tax obligations with respect to employees performing services for the disregarded entity by its owner under the owner’s name and employer identification number (EIN); or (2) separate calculation and payment of all employment taxes and satisfaction of all other employment tax obligations by the disregarded entity with respect to employees performing services for the disregarded entity by the disregarded entity under its own name and EIN. The notice states that ultimate liability for employment taxes remains with the owner of the disregarded entity regardless of which alternative is chosen. 3. Excise Taxes A. Liability for Excise Taxes Liability for federal excise taxes is imposed on certain transactions and activities under the following chapters of the Internal Revenue Code (Code). Chapter 31 imposes retail excise taxes on the sale or use of special fuels (section 4041); the use of fuel in commercial transportation on inland waterways (section 4042); and the sale of heavy trucks and trailers (section 4051). Chapter 32 imposes manufacturers excise taxes on the sale of gas guzzler automobiles (section 4064); the sale of highway-type tires (section 4071); the removal, entry, or sale of taxable fuel E:\FR\FM\18OCP1.SGM 18OCP1

Agencies

[Federal Register Volume 70, Number 200 (Tuesday, October 18, 2005)]
[Proposed Rules]
[Pages 60470-60475]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-20624]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF THE INTERIOR

National Indian Gaming Commission

25 CFR Part 517

RIN 3141-AA21


Freedom of Information Act Procedures

AGENCY: National Indian Gaming Commission, Interior.

ACTION: Proposed rule.

-----------------------------------------------------------------------

SUMMARY: The purpose of this document is to propose to amend the 
procedures followed by the National Indian Gaming Commission 
(Commission) when processing a request under the Freedom of Information 
Act (FOIA), as amended so that the Commission will be in compliance 
with the provisions of the amendment.

DATES: Written comments on this proposed rule must be received by 
November 17, 2005.

ADDRESSES: Comment may be mailed to the National Indian Gaming 
Commission, FOIA Officer, 1441 L Street, NW., Suite 9100, Washington, 
DC 20005, delivered to that address between 8:30 a.m. and 5:30 p.m., 
Monday through Friday, or faxed to (202) 632-7066 (this is not a toll 
free number). Comments may be inspected between 9 a.m. and noon and 
between 2 p.m. and 5 p.m., Monday through Friday, at the above address.

FOR FURTHER INFORMATION CONTACT: Jeannie McCoy at (202) 632-7003 or by 
fax (202) 632-7066 (these numbers are not toll free).

SUPPLEMENTARY INFORMATION: The Indian Gaming Regulatory Act (IGRA), 
enacted on October 17, 1988, established the National Indian Gaming 
Commission (Commission). Congress enacted the FOIA in 1966 and last 
modified it with the Electronic Freedom of Information Act Amendments 
of 1996. This amendment addresses FOIA reading rooms and those 
documents available electronically, agency backlogs of requests, change 
in fees, and preservation of records among other things. The proposed 
changes will bring the Commission in compliance with the FOIA, as 
amended.
    Regulatory Flexibility Act: The Commission certifies that the 
proposed rule will not have a significant economic impact on a 
substantial number of small entities under the Regulatory Flexibility 
Act (5 U.S.C. 601 et seq.). The factual basis for this certification is 
as follows: This rule is procedural in nature and will not impose 
substantive requirements that could be deemed impacts within the scope 
of the Act. For this reason, the Commission has concluded that the 
proposed rule will not have a significant impact on those small 
entities subject to the rule.
    Unfunded Mandates Reform Act: The Commission is an independent 
regulatory agency, and, as such, is not subject to the Unfunded 
Mandates Reform Act. Even so, the Commission has determined that this 
final rule does not impose an unfunded mandate on State, local, or 
tribal governments, or on the private sector, of more than $100 million 
per year. Thus, it is not a ``significant regulatory action'' under the 
Unfunded Mandates Reform Act, 2 U.S.C. 1501 et seq. Furthermore, this 
proposal will not have a unique effect on tribal governments.
    Small Business Regulatory Enforcement Fairness Act: The proposed 
rule is not a major rule under 5 U.S.C. 804(2), the Small Business 
Regulatory Enforcement Fairness Act. The proposed rule will not result 
in an annual effect on the economy of more than $100 million per year; 
a major increase in costs or prices for consumers, individual 
industries, Federal, State, or local government agencies, or geographic 
regions; or significant adverse effects on competition, employment, 
investment, productivity, innovation, or on the ability of U.S. based 
enterprises.
    Paperwork Reduction Act: The proposed rule does not contain any 
information collection requirements for which OMB approval under the 
Paperwork Reduction Act (44 U.S.C. 3501-3520) would be required.
    National Environmental Policy Act: The Commission has determined 
that this proposed rule does not constitute a major Federal Action 
significantly affecting the quality of the human environment and that 
no detailed statement is required pursuant to the National 
Environmental Policy Act of 1969.

    Dated: October 7, 2005.
Philip N. Hogen,
Chairman, National Indian Gaming Commission.

List of Subjects in 25 CFR Part 517

    Freedom of information.
    Accordingly for the reasons set forth above, 25 CFR part 517 is 
proposed to be revised to read as follows:

PART 517--FREEDOM OF INFORMATION ACT PROCEDURES

Sec.
517.1 General provisions.
517.2 Public Reading Room.
517.3 Definitions.
517.4 Requirements for making requests.
517.5 Responsibility for responding to requests.
517.6 Timing of responses to requests.
517.7 Confidential commercial information.
517.8 Appeals.
517.9 Fees.

    The authority citation continues to read as follows:

    Authority: 5 U.S.C. 552, as amended.


Sec.  517.1  General provisions.

    This part contains the regulations the National Indian Gaming 
Commission (Commission) follows in implementing the Freedom of 
Information Act (FOIA) (5 U.S.C. 552) as amended. These regulations 
provide procedures by

[[Page 60471]]

which you may obtain access to records compiled, created, and 
maintained by the Commission, along with procedures the Commission must 
follow in response to such requests for records. These regulations 
should be read together with the FOIA, which provides additional 
information about access to records maintained by the Commission.


Sec.  517.2  Public Reading Room.

    Records that are required to be maintained by the Commission shall 
be available for public inspection and copying at 1441 L Street, NW., 
Suite 9100 Washington, DC. Reading room records created on or after 
November 1, 1996, shall be made available electronically via the Web 
site.


Sec.  517.3  Definitions.

    (a) Commercial use requester means a requester seeking information 
for a use or purpose that furthers the commercial, trade, or profit 
interests of himself or the person on whose behalf the request is made, 
which can include furthering those interests through litigation. In 
determining whether a request properly belongs in this category, the 
FOIA Officer shall determine the use to which the requester will put 
the documents requested. Where the FOIA Officer has reasonable cause to 
doubt the use to which the requester will put the records sought, or 
where that use is not clear from the request itself, the FOIA Officer 
shall contact the requester for additional clarification before 
assigning the request to a specific category.
    (b) Confidential commercial information means records provided to 
the government by a submitter that arguably contains material exempt 
from disclosure under Exemption 4 of the FOIA, because disclosure could 
reasonably be expected to cause substantial competitive harm.
    (c) Direct costs mean those expenditures by the Commission actually 
incurred in searching for and duplicating records in response to the 
FOIA request. Direct costs include the salary of the employee or 
employees performing the work (the basic rate of pay for the employee 
plus a percentage of that rate to cover benefits) and the cost of 
operating duplicating machinery. Direct costs do not include overhead 
expenses, such as the cost of space, heating, or lighting of the 
facility in which the records are stored.
    (d) Duplication refers to the process of making a copy of a 
document necessary to fulfill the FOIA request. Such copies can take 
the form of, among other things, paper copy, microfilm, audio-visual 
materials, or machine readable documentation. The copies provided shall 
be in a form that is reasonably usable by the requester.
    (e) Educational institution. refers to a preschool, a public or 
private elementary or secondary school, an institute of undergraduate 
higher education, an institute of graduate higher education, an 
institute of professional education, or an institute of vocational 
education which operates a program of scholarly research. To qualify 
for this category, the requester must show that the request is 
authorized by and is made under the auspices of a qualifying 
institution and that the records are not sought for a commercial use, 
but are sought to further scholarly research.
    (f) Freedom of Information Act Officer means the person designated 
by the Chairman to administer the FOIA.
    (g) Non-commercial scientific institution refers to an institution 
that is not operated on a ``commercial'' basis as that term is used in 
paragraph (a) of this section, and which is operated solely for the 
purpose of conducting scientific research the results of which are not 
intended to promote any particular product or industry. To qualify for 
this category, the requester must show that the request is authorized 
by and is made under the auspices of a qualifying institution and that 
the records are not sought for a commercial use, but are sought to 
further scholarly research.
    (h) Record means all books, papers, maps, photographs, machine 
readable materials, or other documentary materials, regardless of 
physical form or characteristics, made or received by the Commission 
under Federal law or in connection with the transaction of public 
business and preserved or appropriate for preservation by the 
Commission or its legitimate successor as evidence of the organization, 
functions, policies, decisions, procedures, operations, or other 
activities of the Government or because of the informational value of 
data in them. Library and museum material made or acquired and 
preserved solely for reference or exhibition purposes, extra copies of 
documents preserved only for convenience of reference, and stocks of 
publications and of processed documents are not included.
    (i) Representative of the news media means any person actively 
gathering news for an entity that is organized and operated to publish 
or broadcast news to the public. The term ``news'' means information 
that is about current events or that would be of current interest to 
the public. For a ``freelance journalist'' to be regarded as working 
for a news organization, the requester must demonstrate a solid basis 
for expecting publication through that organization, such as a 
publication contract. Absent such showing, the requester may provide 
documentation establishing the requester's past publication record. To 
qualify for this category, the requester must not be seeking the 
requested records for a commercial use. However, a request for records 
supporting a news-dissemination function shall not be considered to be 
for a commercial use.
    (j) Requester means any person, including an individual, Indian 
tribe, partnership, corporation, association, or public or private 
organization other than a Federal agency, that requests access to 
records in the possession of the Commission.
    (k) Review means the process of examining a record in response to a 
FOIA request to determine if any portion of that record may be withheld 
under one or more of the FOIA Exemptions. It also includes processing 
any record for disclosure, for example, redacting information that is 
exempt from disclosure under the FOIA. Review time includes time spent 
considering any formal objection to disclosure made by a business 
submitter under Sec.  517.7 (c). Review time does not include time 
spent resolving general legal or policy issues regarding the use of 
FOIA Exemptions.
    (l) Search refers to the time spent looking for material that is 
responsive to a request, including page-by-page or line-by-line 
identification of material within a document and also includes 
reasonable efforts to locate and retrieve information from records 
maintained in electronic form or format. The FOIA Officer shall ensure 
that searches are conducted in the most efficient and least expensive 
manner reasonably possible.
    (m) Submitter means any person or entity who provides information 
directly or indirectly to the Commission. The term includes, but is not 
limited to, corporations, Indian tribal governments, state governments 
and foreign governments.
    (n) Working day means a Federal workday that does not include 
Saturdays, Sundays, or Federal holidays.


Sec.  517.4  Requirements for making requests.

    (a) How to make a FOIA request. Requests for records made pursuant 
to the FOIA must be in writing. Requests should be sent to the National 
Indian Gaming Commission, Attn: FOIA Officer, 1441 L Street, NW., Suite 
9100, Washington, DC 20005. Requests may be mailed, dropped off in 
person, or faxed to (202) 632-7066 (not a toll free number). If the 
requester is making a

[[Page 60472]]

request for records about himself/herself, the requester should see 25 
CFR 515.3 for additional information. If the requester is making a 
request for records about another individual, the requester must 
provide either a written authorization signed by that individual 
authorizing disclosure of the records to the requester or provide proof 
that the individual is deceased (for example, a copy of the death 
certificate or a copy of the obituary).
    (b) Description of records sought. Requests for records shall 
describe the records requested with as much specificity as possible to 
enable Commission employees to locate the information requested with a 
reasonable amount of effort.
    (c) Agreement to pay fees. Requests shall also include a statement 
indicating the maximum amount of fees the requester is willing to pay 
to obtain the requested information, or a request for a waiver or 
reduction of fees. If the requester is requesting a waiver or reduction 
of fees the requester must include justification for such waiver or 
reduction (see Sec.  517.9 (c) for more information). If the request 
for a fee waiver is denied, the requester will be notified of this 
decision and advised that fees associated with the processing of the 
request will be assessed. The requester must send an acknowledgment to 
the FOIA Officer indicating his/her willingness to pay the fees. Absent 
such acknowledgment within the specified time frame, the request will 
be considered incomplete, no further work shall be done, and the 
request will be administratively closed.
    (d) Types of records not available. The FOIA does not require the 
Commission to:
    (1) Compile or create records solely for the purpose of satisfying 
a request for records;
    (2) Provide records not yet in existence, even if such records may 
be expected to come into existence at some future time; or
    (3) Restore records destroyed or otherwise disposed of, except that 
the FOIA Officer must notify the requester that the requested records 
have been destroyed or disposed.


Sec.  517.5  Responsibility for responding to requests.

    (a) In general. In determining which records are responsive to a 
request, the Commission ordinarily will include only records in its 
possession as of the date it begins its search for records. If any 
other date is used, the FOIA Officer shall inform the requester of that 
date.
    (b) Authority to grant or deny requests. The FOIA Officer shall 
make initial determinations either to grant or deny in whole or in part 
a request for records.
    (c) Consultations and referrals. (1) When a requested record has 
been created by another Federal Government agency that record shall be 
referred to the originating agency for direct response to the 
requester. The requester shall be informed of the referral. As this is 
not a denial of a FOIA request, no appeal rights accrue to the 
requester.
    (2) When a requested record is identified as containing information 
originating with another Federal Government agency, the record shall be 
referred to the originating agency for review and recommendation on 
disclosure.


Sec.  517.6  Timing of responses to requests.

    (a) In general. The FOIA Officer ordinarily shall respond to 
requests according to their order of receipt.
    (b) Multitrack processing. (1) The FOIA Officer may use multi-track 
processing in responding to requests. Multi-track processing means 
placing simple requests requiring rather limited review in one 
processing track and placing more voluminous and complex requests in 
one or more other tracks. Request in either track are processed on a 
first-in/first-out basis.
    (2) The FOIA Officer may provide requesters in its slower track(s) 
with an opportunity to limit the scope of their requests in order to 
qualify for faster processing within the specified limits of faster 
track(s). The FOIA Officer will do so either by contacting the 
requester by letter or telephone, whichever is more efficient in each 
case.
    (c) Initial determinations. (1) The FOIA Officer shall make an 
initial determination regarding access to the requested information and 
notify the requester within twenty (20) working days after receipt of 
the request. This 20 day period may be extended if unusual 
circumstances arise. If an extension is necessary, the FOIA Officer 
shall promptly notify the requester of the extension, briefly stating 
the reasons for the extension, and estimating when the FOIA Officer 
will respond. Unusual circumstances warranting extension are:
    (i) The need to search for and collect the requested records from 
field facilities or other establishments that are separate from the 
office processing the request;
    (ii) The need to search for, collect, and appropriately examine a 
voluminous amount of records which are demanded in a single request; or
    (iii) The need for consultation with another agency having a 
substantial interest in the determination of the request, which 
consultation shall be conducted with all practicable speed.
    (2) If the FOIA Officer decides that an initial determination 
cannot be reached within the time limits specified in paragraph (c)(1) 
of this section, the FOIA Officer shall notify the requester of the 
reasons for the delay and include an estimate of when a determination 
will be made. The requester will then have the opportunity to modify 
the request or arrange for an alternative time frame for completion of 
the request.
    (3) If the FOIA Officer has a reasonable basis to conclude that a 
requester or group of requesters has divided a request into a series of 
requests on a single subject or related subjects to avoid fees, the 
requests may be aggregated and fees charged accordingly. Multiple 
requests involving unrelated matters will not be aggregated.
    (4) If no initial determination has been made at the end of the 20 
day period provided for in paragraph (a)(1) of this section, including 
any extension, the requester may appeal the action to the FOIA Appeals 
Officer.
    (5) If the FOIA Officer determines that another agency is 
responsible for the records, the FOIA Officer shall refer such records 
to the appropriate agency for direct response to the requester. The 
FOIA Officer shall inform the requester of the referral and of the name 
and address of the agency or agencies to which the request has been 
referred.
    (d) Granting of requests. When the FOIA Officer determines that the 
requested records shall be made available, the FOIA Officer shall 
notify the requester in writing and provide copies of the requested 
records in whole or in part once any fees charged under Sec.  517.9 
have been paid in full. Records disclosed in part shall be marked or 
annotated to show the exemption applied to the withheld information and 
the amount of information withheld unless to do so would harm the 
interest protected by an applicable exemption. If a requested record 
contains exempted material along with nonexempt material, all 
reasonable segregable material shall be disclosed.
    (e) Denial of requests. When the FOIA Officer determines that 
access to requested records should be denied, the FOIA Officer shall 
notify the requester of the denial, the grounds for the denial, and the 
procedures for appeal of the denial.
    (f) Expedited processing of request. The FOIA Officer must 
determine whether to grant the request for expedited processing within 
(10) calendar days of its receipt. Requests will receive expedited 
processing if one

[[Page 60473]]

of the following compelling needs is met:
    (1) The requester can establish that failure to receive the records 
quickly could reasonably be expected to pose an imminent threat to the 
life or physical safety of an individual; or
    (2) The requester is primarily engaged in disseminating information 
and can demonstrate that an urgency to inform the public concerning 
actual or alleged Federal Government activity exists.


Sec.  517.7  Confidential commercial information.

    (a) Notice to submitters. The FOIA Officer shall, to the extent 
permitted by law, provide a submitter who provides confidential 
commercial information to the FOIA Officer, with prompt notice of a 
FOIA request or administrative appeal encompassing the confidential 
commercial information if the Commission may be required to disclose 
the information under the FOIA. Such notice shall either describe the 
exact nature of the information requested or provide copies of the 
records or portions thereof containing the confidential commercial 
information. The FOIA Officer shall also notify the requester that 
notice and an opportunity to object has been given to the submitter.
    (b) Where notice is required. Notice shall be given to a submitter 
when:
    (1) The information has been designated by the submitter as 
confidential commercial information protected from disclosure. 
Submitters of confidential commercial information shall use good faith 
efforts to designate, either at the time of submission or a reasonable 
time thereafter, those portions of their submissions they deem 
protected from disclosure under Exemption 4 of the FOIA because 
disclosure could reasonably be expected to cause substantial 
competitive harm. Such designation shall be deemed to have expired ten 
years after the date of submission, unless the requester provides 
reasonable justification for a designation period of greater duration; 
or
    (2) The FOIA Officer has reason to believe that the information may 
be protected from disclosure under Exemption 4 of the FOIA.
    (c) Opportunity to object to disclosure. The FOIA Officer shall 
afford a submitter a reasonable period of time to provide the FOIA 
Officer with a detailed written statement of any objection to 
disclosure. The statement shall specify all grounds for withholding any 
of the information under any exemption of the FOIA, and if Exemption 4 
applies, shall demonstrate the reasons the submitter believes the 
information to be confidential commercial information that is exempt 
from disclosure. Whenever possible, the submitter's claim of 
confidentiality shall be supported by a statement or certification by 
an officer or authorized representative of the submitter. In the event 
a submitter fails to respond to the notice in the time specified, the 
submitter will be considered to have no objection to the disclosure of 
the information. Information provided by the submitter that is received 
after the disclosure decision has been made will not be considered. 
Information provided by a submitter pursuant to this paragraph may 
itself be subject to disclosure under the FOIA.
    (d) Notice of intent to disclose. The FOIA Officer shall carefully 
consider a submitter's objections and specific grounds for 
nondisclosure prior to determining whether to disclose the information 
requested. Whenever the FOIA Officer determines that disclosure is 
appropriate, the FOIA Officer shall, within a reasonable number of days 
prior to disclosure, provide the submitter with written notice of the 
intent to disclose which shall include a statement of the reasons for 
which the submitter's objections were overruled, a description of the 
information to be disclosed, and a specific disclosure date. The FOIA 
Officer shall also notify the requester that the requested records will 
be made available.
    (e) Notice of lawsuit. If the requester files a lawsuit seeking to 
compel disclosure of confidential commercial information, the FOIA 
Officer shall promptly notify the submitter of this action. If a 
submitter files a lawsuit seeking to prevent disclosure of confidential 
commercial information, the FOIA Officer shall notify the requester.
    (f) Exceptions to the notice requirements under this section. The 
notice requirements under paragraphs (a) and (b) of this section shall 
not apply if:
    (1) The FOIA Officer determines that the information should not be 
disclosed pursuant to Exemption 4 and/or any other exemption of the 
FOIA;
    (2) The information lawfully has been published or officially made 
available to the public;
    (3) Disclosure of the information is required by law (other than 
the FOIA);
    (4) The information requested is not designated by the submitter as 
exempt from disclosure in accordance with this part, when the submitter 
had the opportunity to do so at the time of submission of the 
information or within a reasonable time thereafter, unless the agency 
has substantial reason to believe that disclosure of the information 
would result in competitive harm; or
    (5) The designation made by the submitter in accordance with this 
part appears obviously frivolous. When the FOIA Officer determines that 
a submitter was frivolous in designating information as confidential, 
the FOIA Officer must provide the submitter with written notice of any 
final administrative disclosure determination within a reasonable 
number of days prior to the specified disclosure date, but no 
opportunity to object to disclosure will be offered.


Sec.  517.8  Appeals.

    (a) Right of appeal. The requester has the right to appeal to the 
FOIA Appeals Officer any adverse determination.
    (b) Notice of appeal. (1) Time for appeal. An appeal must be 
received no later than thirty (30) working days after notification of 
denial of access or after the time limit for response by the FOIA 
Officer has expired. Prior to submitting an appeal any outstanding fees 
associated with FOIA requests must be paid in full.
    (2) Form of appeal. An appeal shall be initiated by filing a 
written notice of appeal. The notice shall be accompanied by copies of 
the original request and initial denial. To expedite the appellate 
process and give the requester an opportunity to present his/her 
arguments, the notice should contain a brief statement of the reasons 
why the requester believes the initial denial to have been in error. 
The appeal shall be addressed to the National Indian Gaming Commission, 
Attn: FOIA Appeals Officer, 1441 L Street, NW., Suite 9100, Washington, 
DC 20005.
    (c) Final agency determinations. The FOIA Appeals Officer shall 
issue a final written determination, stating the basis for its 
decision, within twenty (20) working days after receipt of a notice of 
appeal. If the determination is to provide access to the requested 
records, the FOIA Officer shall make those records immediately 
available to the requester. If the determination upholds the denial of 
access to the requested records, the FOIA Appeals Officer shall notify 
the requester of the determination and his/her right to obtain judicial 
review in the appropriate Federal district court.


Sec.  517.9  Fees.

    (a) In general. Fees pursuant to the FOIA shall be assessed 
according to the schedule contained in paragraph (b) of this section 
for services rendered by the Commission in response to requests for 
records under this part. All fees shall be charged to the requester, 
except where

[[Page 60474]]

the charging of fees is limited under paragraph (d) of this section or 
where a waiver or reduction of fees is granted under paragraph (c) of 
this section. Payment of fees should be by check or money order made 
payable to the Treasury of the United States.
    (b) Charges for responding to FOIA requests. The following fees 
shall be assessed in responding to requests for records submitted under 
this part, unless a waiver or reduction of fees has been granted 
pursuant to paragraph (c) of this section:
    (1) Copies. The FOIA Officer shall charge $0.15 per page for copies 
of documents up to 8 \1/2\ x 14. For copies prepared by computer, the 
FOIA Officer will charge actual costs of production of the computer 
printouts, including operator time. For other methods of reproduction, 
the FOIA Officer shall charge the actual costs of producing the 
documents.
    (2) Searches. (i) Manual searches. Whenever feasible, the FOIA 
Officer will charge at the salary rate (basic pay plus a percent for 
benefits) of the employee or employees performing the search. However, 
where a homogenous class of personnel is used exclusively in a search 
(e.g. all administrative/clerical or all professional/executive), the 
FOIA Officer shall charge $4.45 per quarter hour for clerical time and 
$7.75 per quarter hour for professional time. Charges for search time 
less than a full hour will be in increments of quarter hours.
    (ii) Computer searches. The FOIA Officer will charge the actual 
direct costs of conducting computer searches. These direct costs shall 
include the cost of operating the central processing unit for that 
portion of operating time that is directly attributable to searching 
for requested records, as well as the costs of operator/programmer 
salary apportionable to the search. The Commission is not required to 
alter or develop programming to conduct searches.
    (3) Review fees. Review fees shall be assessed only with respect to 
those requesters who seek records for a commercial use under paragraph 
(d)(1) of this section. Review fees shall be assessed at the same rates 
as those listed under paragraph (b)(2)(i) of this section. Review fees 
shall be assessed only for the initial record review, for example, 
review undertaken when the FOIA Officer analyzes the applicability of a 
particular exemption to a particular record or portion thereof at the 
initial request level. No charge shall be assessed at the 
administrative appeal level of an exemption already applied.
    (c) Statutory waiver. Documents shall be furnished without charge 
or at a charge below that listed in paragraph (b) of this section where 
it is determined, based upon information provided by a requester or 
otherwise made known to the FOIA Officer, that disclosure of the 
requested information is in the public interest. Disclosure is in the 
public interest if it is likely to contribute significantly to public 
understanding of government operations and is not primarily for 
commercial purposes. Requests for a waiver or reduction of fees shall 
be considered on a case by case basis. In order to determine whether 
the fee waiver requirement is met, the FOIA Officer shall consider the 
following six factors:
    (1) The subject of the request. Whether the subject of the 
requested records concerns the operations or activities of the 
government;
    (2) The informative value of the information to be disclosed. 
Whether the disclosure is likely to contribute to an understanding of 
government operations or activities;
    (3) The contribution to an understanding of the subject by the 
general public likely to result from disclosure. Whether disclosure of 
the requested information will contribute to public understanding;
    (4) The significance of the contribution to public understanding. 
Whether the disclosure is likely to contribute significantly to public 
understanding of government operations or activities;
    (5) The existence and magnitude of commercial interest. Whether the 
requester has a commercial interest that would be furthered by the 
requested disclosure; and, if so
    (6) The primary interest in disclosure. Whether the magnitude of 
the identified commercial interest of the requester is sufficiently 
large, in comparison with the public interest in disclosure, that 
disclosure is primarily in the commercial interest of the requester.
    (d) Types of requesters. There are four categories of FOIA 
requesters: Commercial use requesters, educational and non-commercial 
scientific institutional requesters; representative of the news media; 
and all other requesters. These terms are defined in Sec.  517.3. The 
following specific levels of fees are prescribed for each of these 
categories:
    (1) Commercial use requesters. The FOIA Officer shall charge 
commercial use requesters the full direct costs of searching for, 
reviewing, and duplicating requested records.
    (2) Educational and non-commercial scientific institution 
requesters. The FOIA Officer shall charge educational and non-
commercial scientific institution requesters for document duplication 
only, except that the first 100 pages of copies shall be provided 
without charge.
    (3) News media requesters. The FOIA Officer shall charge news media 
requesters for document duplication costs only, except that the first 
100 pages of paper copies shall be provided without charge.
    (4) All other requesters. The FOIA Officer shall charge requesters 
who do not fall into any of the categories in paragraphs (d)(1) through 
(3) of this section fees which recover the full reasonable direct costs 
incurred for searching for and reproducing records if that total costs 
exceeds $15.00, except that the first 100 pages and the first two hours 
of manual search time shall not be charged. To apply this term to 
computer searches, the FOIA Officer shall determine the total hourly 
cost of operating the central processing unit and the operator's salary 
(plus 16 percent for benefits). When the cost of the search equals the 
equivalent dollar amount of two hours of the salary of the person 
performing the search, the FOIA Officer will begin assessing charges 
for the computer search.
    (e) Charges for unsuccessful searches. Ordinarily, no charges will 
be assessed when requested records are not found or when records 
located are withheld as exempt. However, if the requester has been 
notified of the estimated cost of the search time and has been advised 
specifically that the requested records may not exist or may be 
withheld as exempt, fees may be charged.
    (f) Charges for interest. The FOIA Officer may assess interest 
charges on an unpaid bill, accrued under previous FOIA request(s), 
starting the 31st day following the day on which the bill was sent to 
you. A fee received by the FOIA Officer, even if not processed, will 
result in a stay of the accrual of interest. The Commission shall 
follow the provisions of the Debt Collection Act of 1982, as amended, 
and the implementing procedures to recover any indebtedness owed to the 
Commission.
    (g) Aggregating requests. The requester or a group of requesters 
may not submit multiple requests at the same time, each seeking 
portions of a document or documents solely in order to avoid payment of 
fees. When the FOIA Officer reasonably believes that a requester is 
attempting to divide a request into a series of requests to evade an 
assessment of fees, the FOIA Officer may aggregate such request and 
charge accordingly.

[[Page 60475]]

    (h) Advance payment of fees. Fees may be paid upon provision of the 
requested records, except that payment may be required prior to that 
time if the requester has previously failed to pay fees or if the FOIA 
Officer determines the total fee will exceed $250.00. When payment is 
required in advance of the processing of a request, the time limits 
prescribed in Sec. 517.6 shall not be deemed to begin until the FOIA 
Officer has received payment of the assessed fee.
    (i) Payment of fees. Where it is anticipated that the cost of 
providing the requested record will exceed $25.00 after the free 
duplication and search time has been calculated, and the requester has 
not indicated in advance a willingness to pay a fee greater than 
$25.00, the FOIA Officer shall promptly notify the requester of the 
amount of the anticipated fee or a portion thereof, which can readily 
be estimated. The notification shall offer the requester an opportunity 
to confer with agency representatives for the purpose of reformulating 
the request so as to meet the requester's needs at a reduced cost.

[FR Doc. 05-20624 Filed 10-17-05; 8:45 am]
BILLING CODE 7565-01-P
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.