Privacy Act of 1974: Republication of a System of Records Notice, 60347-60349 [05-20689]

Agencies

• General Services Administration

[Federal Register Volume 70, Number 199 (Monday, October 17, 2005)]
[Notices]
[Pages 60347-60349]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-20689]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974: Republication of a System of Records Notice

AGENCY: General Services Administration.

ACTION: Notice of an updated system of records subject to the Privacy 
Act of 1974.

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SUMMARY: The General Services Administration (GSA) is providing notice 
of a revision to the record system, Purchase Card Program (GSA/PPFM4-
10). The system provides control over expenditure of funds through the 
use of Federal Government purchase cards. The revision includes a new 
category of records, credit data, as required by the

[[Page 60348]]

Consolidated Appropriations Act, 2005 (P.L. 108-447) and Office of 
Management and Budget guidance. The notice also updates authorities, 
includes minor editing for clarification purposes, and updates routine 
uses.

EFFECTIVE DATE: The system of records will become effective without 
further notice on November 16, 2005 unless comments received on or 
before that date result in a contrary determination.

FOR FURTHER INFORMATION CONTACT GSA Privacy Act Officer. Telephone 
(202) 501-1452. Address: Office of the Chief People Officer (C), 
General Services Administration, 1800 F Street NW, Washington, DC 
20405.

    Dated: October 7, 2005.
June V. Huber,
Director, Office of Information Management
GSA/PPFM-10

System Name:
    Purchase Card Program, GSA/PPFM-10

System location:
    System records are maintained by the Office of Finance, General 
Services Administration (GSA), at 1800 F Street, NW, Washington DC 
20405, and by designated purchase card coordinators' offices in GSA 
regions. Contact the System Manager for additional information.

Persons covered by the system:
    The system includes employees of GSA, and of independent offices 
and commissions serviced by GSA, who qualify to use Federal Government 
charge cards for making authorized purchases for official business.

Type of record system:
    The system provides control over expenditure of funds through the 
use of Federal Government purchase cards. System records include:
    a. Personal information on charge card users, including names, home 
or business telephone numbers and addresses, Social Security Numbers, 
date of birth, employment information, and credit data in the form of 
credit scores (examples of credit scores are FICO, an acronym for Fair 
Isaac Corporation, a Beacon score, etc.) or commercial and agency 
investigative reports showing debtors' asset, liabilities, income, 
expenses, bankruptcy petitions, history of wage garnishments, 
repossessed property, tax liens, legal judgments on debts owed, and 
financial delinquencies; and
    b. Account processing and management information, including charge 
card transactions, contractor monthly reports showing charges to 
individual account numbers, account balances, and other data needed to 
authorize, account for, and pay authorized purchase card expenses.

Authority for maintaining the system:
    Federal Acquisition Regulation (FAR), Part 13, 48 CFR part 13, 
Public Law 93-579 section 7(b), and Section 639 of the Consolidated 
Appropriations Act, 2005 (P.L. 108-447).

Purpose:
    To establish and maintain a system for operating, controlling, and 
managing the purchase card program involving commercial purchases by 
authorized Government employees.

Routine uses of the record system, including types of users and their 
purposes in using the system:
    System information may be accessed and used by authorized GSA 
employees or contractors to conduct official duties associated with the 
management and operation of the purchase card program. Information from 
this system also may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To the GSA Office of Finance for debt collection purposes (see 
GSA/PPFM-7).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information may be collected on paper or electronically and may be 
stored on paper or on electronic media, as appropriate.

Retrieval:
    Records are retrievable by a personal identifier or by other 
appropriate type of designation approved by GSA.

Safeguards:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and OMB Circular A-130. 
Technical, administrative, and personnel security measures are 
implemented to ensure confidentiality and integrity of the system data 
stored, processed, and transmitted. Paper records are stored in secure 
cabinets or rooms. Electronic records are protected by passwords and 
other appropriate security measures.

Disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the handbook, 
GSA Records Maintenance and Disposition System (OAD P 1820.2A and CIO P 
1820.1), and authorized GSA records schedules.

System manager and address:
    Director, Financial Initiative Division (BCD), Office of Finance, 
Office of the Chief Financial Officer, General Services Administration, 
1800 F Street, NW, Washington DC, 20405.

Notification procedure:
    A Privacy Act Statement on the purchase card data collection form 
notifies individuals of the purpose and uses of the information they 
provide. Employees may obtain information about whether they are a part 
of this system of records from the system manager at the above address.

Record review procedures:
    Requests from individuals for access to their records should be 
addressed to the system manager.

Procedure to contest a record:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published at 41 CFR Part 105-64.

Record sources:
    Information is obtained from individuals submitting charge card 
applications, monthly contractor

[[Page 60349]]

reports, purchase records, managers, other agencies, non-Federal 
sources such as private firms, and other agency systems containing 
information pertaining to the purchase card program.

[FR Doc. 05-20689 Filed 10-14-05; 8:45 am]
BILLING CODE 6820-34-S