Privacy Act of 1974, as Amended; Alterations to Existing System of Records and New Routine Use Disclosure, 59794-59798 [05-20503]
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59794
Federal Register / Vol. 70, No. 197 / Thursday, October 13, 2005 / Notices
is contemplated for working capital and
general corporate purposes.
The financing is brought within the
purview of § 107.730(a)(1) of the
Regulations because Pharos Capital
Partners, L.P. is an Associate of Pharos
Capital Partners II, L.P. which owns
more than ten percent of Alereon, Inc.
Therefore, Alereon, Inc. is considered
an Associate of Pharos Capital Partners
II, L.P. as defined in 13 CFR 107.50 of
the SBIC Regulations.
Notice is hereby given that any
interested person may submit written
comments on the transaction to the
Associate Administrator for Investment,
U.S. Small Business Administration,
409 Third Street, SW., Washington, DC
20416.
´
Jaime Guzmann-Fournier,
Associate Administrator for Investment.
[FR Doc. 05–20496 Filed 10–12–05; 8:45 am]
BILLING CODE 6025–01–P
SOCIAL SECURITY ADMINISTRATION
Privacy Act of 1974 as Amended;
Computer Matching Program (SSA/
Department of Labor (DOL))—Match
Number 1003
AGENCY:
Social Security Administration
(SSA).
Notice of the renewal of an
existing computer matching program
which is scheduled to expire on
November 16, 2005.
ACTION:
SUMMARY: In accordance with the
provisions of the Privacy Act, as
amended, this notice announces the
renewal of an existing computer
matching program that SSA is currently
conducting with DOL.
DATES: SSA will file a report of the
subject matching program with the
Committee on Homeland Security and
Governmental Affairs of the Senate; the
Committee on Government Reform and
Oversight of the House of
Representatives; and the Office of
Information and Regulatory Affairs,
Office of Management and Budget
(OMB). The renewal of the matching
program will be effective as indicated
below.
Interested parties may
comment on this notice by either telefax
to (410) 965–8582 or writing to the
Associate Commissioner for Income
Security Programs, 245 Altmeyer
Building, 6401 Security Boulevard,
Baltimore, MD 21235–6401. All
comments received will be available for
public inspection at this address.
ADDRESSES:
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FOR FURTHER INFORMATION CONTACT:
The
Associate Commissioner for Income
Security Programs as shown above.
SUPPLEMENTARY INFORMATION:
A. General
The Computer Matching and Privacy
Protection Act of 1988 (Public Law
(Pub. L.) 100–503), amended the Privacy
Act (5 U.S.C. 552a) by describing the
manner in which computer matching
involving the Federal government could
be performed and adding certain
protections for individuals applying for
and receiving Federal benefits. Section
7201 of the Omnibus Budget
Reconciliation Act of 1990 (Pub. L. 101–
508) further amended the Privacy Act
regarding protections for such
individuals.
The Privacy Act, as amended,
regulates the use of computer matching
by Federal agencies when records in a
system of records are matched with
other Federal, State, or local government
records. It requires Federal agencies
involved in computer matching
programs to:
(1) Negotiate written agreements with
the other agency, or agencies,
participating in the matching programs;
(2) Obtain the approval of the
matching agreement by the Data
Integrity Boards (DIB) of the
participating Federal agencies;
(3) Publish notice of the computer
matching program in the Federal
Register;
(4) Furnish detailed reports about
matching programs to Congress and
OMB;
(5) Notify applicants and beneficiaries
that their records are subject to
matching; and
(6) Verify match findings before
reducing, suspending, terminating or
denying an individual’s benefits or
payments.
B. SSA Computer Matches Subject to
the Privacy Act
We have taken action to ensure that
all of SSA’s computer matching
programs comply with the requirements
of the Privacy Act, as amended.
Dated: September 27, 2005.
Martin H. Gerry,
Deputy Commissioner for Disability and
Income Security Programs.
Notice of Computer Matching
Program, Social Security Administration
(SSA) with the Department of Labor
(DOL)
A. Participating Agencies
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SSA and DOL.
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B. Purpose of the Matching Program
The purpose of this matching program
is to establish the conditions, terms, and
safeguards for DOL’s disclosure of Part
C Black Lung (BL) benefit data to SSA.
SSA will use the match results to verify
that recipients of Part C BL benefits are
receiving the correct amount of Social
Security disability benefits, as required
by the Social Security Act (the Act).
C. Authority for Conducting the
Matching Program
The legal authority for SSA to
conduct this matching activity is
contained in section 224(h)(1) of the Act
(42 U.S.C. 424a(h)(1)).
D. Categories of Records and
Individuals Covered by the Matching
Program
DOL will provide SSA with a file
extracted from the Office of Workers’
Compensation Programs’ BL Benefit
Payments File. The extracted file will
contain information about all live
miners, under age 65, entitled to Part C
BL benefits. Each record on the DOL file
will be matched with SSA’s Master
Beneficiary Record (SSA/OEEAS 60–
0090) to identify individuals potentially
subject to benefit reductions due to their
receipt of Part C BL benefits, under
section 224 of the Act (42 U.S.C. 424a).
E. Inclusive Dates of the Matching
Program
The matching program will become
effective upon signing of the agreement
by both parties to the agreement and
approval of the agreement by the Data
Integrity Boards of the respective
agencies, but no sooner than 40 days
after notice of the matching program is
sent to Congress and the Office of
Management and Budget, or 30 days
after publication of this notice in the
Federal Register, whichever date is
later. The matching program will
continue for 18 months from the
effective date and may be extended for
an additional 12 months thereafter, if
certain conditions are met.
[FR Doc. 05–20502 Filed 10–12–05; 8:45 am]
BILLING CODE 4191–02–P
SOCIAL SECURITY ADMINISTRATION
Privacy Act of 1974, as Amended;
Alterations to Existing System of
Records and New Routine Use
Disclosure
AGENCY:
Social Security Administration
(SSA).
Altered System of Records and
Proposed New Routine Use.
ACTION:
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Federal Register / Vol. 70, No. 197 / Thursday, October 13, 2005 / Notices
SUMMARY: In accordance with the
Privacy Act (5 U.S.C. 552a(e)(4) and
(e)(11)), we are issuing public notice of
our intent to alter an existing system of
records entitled the Visitor Intake
Process/Customer Service Record (VIP/
CSR) System, 60–0350. The proposed
alterations will result in the following
changes to the VIP/CSR system of
records:
(1) Expansion of the categories of
individuals covered by the VIP/CSR
system of records to include individuals
who visit any SSA office or who may
contact any SSA office by telephone
and/or by e-mail and who attempt or
commit a violent act or make threats of
violence towards an SSA employee, any
individual visiting an SSA office
conducting business, or any SSA office;
and recording identifying information
about the individual within the Visitor
Intake Process/Customer Service Record
(VIP/CSR) system.
(2) Expansion of the categories of
records maintained in the VIP/CSR
system of records to include identifying
information about the new category of
individuals that will be maintained in
the VIP/CSR system of records, and a
‘‘High Risk’’ alert indicator based on
type of threat or act of violence
perpetrated by the individual.
(3) Expansion of the purposes for
which SSA uses information maintained
in the VIP/CSR system of records to
include use of the system to alert
employees in a Social Security office
when an individual attempted or
committed a violent act or made threats
of violence towards an SSA employee,
any individual visiting an SSA office
conducting business, or any SSA office
; and
(4) A proposed new routine use
disclosure applicable to information in
the VIP/CSR system of records
providing for the release of information
to law enforcement agencies and private
security contractors to protect the safety
of SSA employees and customers, the
security of the SSA workplace and the
operation of SSA facilities, or to assist
investigations or prosecutions with
respect to activities that affect such
safety and security or activities that
disrupts the operation of SSA facilities.
All of the proposed alterations are
discussed in the Supplementary
Information section below. We invite
public comment on this proposal.
DATES: We filed a report of the proposed
new routine use disclosures with the
Chairman of the Senate Committee on
Homeland Security and Governmental
Affairs, the Chairman of the House
Committee on Government Reform, and
the Director, Office of Information and
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59795
Regulatory Affairs, Office of
Management and Budget (OMB) on
October 3, 2005. The proposed altered
system of records, including the
proposed new routine use respective to
the system, will become effective on
November 12, 2005, unless we receive
comments warranting them not to
become effective.
ADDRESSES: Interested individuals may
comment on this publication by writing
to the Deputy Executive Director, Office
of Public Disclosure, Office of the
General Counsel, Social Security
Administration, Room 3–A–6
Operations Building, 6401 Security
Boulevard, Baltimore, Maryland 21235–
6401. All comments received will be
available for public inspection at the
above address.
FOR FURTHER INFORMATION: Contact
Earlene Whitworth Hill, Social
Insurance Specialist, Office of Public
Disclosure, Office of the General
Counsel, Social Security
Administration, in Room 3–A–6
Operations Building, 6401 Security
Boulevard, Baltimore, Maryland 21235–
6401, telephone at (410) 965–1817,
e-mail: earlene.whitworth.hill@ssa.gov.
SUPPLEMENTARY INFORMATION:
Security offices and contacting law
enforcement officials, as necessary.
However, we have never had a
reliable means of ensuring that our
employees in one office would have
knowledge of an incident involving an
individual in another office. We are
developing a ‘‘High Risk’’ alert to assist
in protecting the safety of our
employees, individuals conducting
business with SSA and other
individuals accompanying such
individuals, and SSA facilities. We are
proposing to implement the ‘‘High Risk’’
alert by making alterations to the VIP/
CSR system of records to allow the
electronic maintenance of the ‘‘High
Risk’’ alert indicator as a part of the VIP/
CSR system of records. This will enable
SSA employees at any SSA office to be
aware of the potential security risks and
to use extra caution when dealing with
an individual who is identified in the
VIP/CSR system of records as having
made a threat or committed an act of
violence against an SSA employee, a
member of the public conducting
business at an SSA facility, or an SSA
facility. The specific changes to the VIP/
CSR system of records are discussed
below.
I. Background and Purpose of the
Proposed Alterations to the VIP/CSR
System of Records
1. Expansion of the Categories of
Individuals Covered by the VIP/CSR
System of Records
A. General Background
SSA originally published a notice of
the VIP/CSR system of records in the
Federal Register at 67 FR 63489,
October 11, 2002. SSA uses information
in the VIP/CSR system of records for
management information and
administrative purposes, such as
tracking scheduled appointments and
monitoring visitor information, and for
programmatic purposes associated with
individuals’ claims for benefits under
programs administered by SSA. We are
making several alterations to the VIP/
CSR system of records as discussed
below.
We are adding a new category of
individuals to the VIP/CSR system of
records to include information about
individuals who contact any SSA office
in person, by telephone, or by mail and
make a threat, or commit an act of
violence, against an SSA employee,
individuals conducting business with
SSA or other individuals accompanying
such individuals, or any SSA office.
B. Discussion of Proposed Alterations to
the VIP/CSR System of Records
SSA provides a variety of services to
the general public in connection with
various programs under the Social
Security Act. This involves personal
interaction between SSA employees and
the public on many occasions. At times,
individuals with whom SSA employees
must interact make threats or commit
acts of violence against SSA employees.
On these occasions, appropriate
measures are employed to ensure the
safety of our employees and the public.
These measures include using security
guards to maintain order in Social
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2. Expansion of the Categories of
Records Maintained in the VIP/CSR
System of Records
We are expanding the categories of
records covered by the VIP/CSR system
of records to include the following
‘‘High Risk’’ alert information about an
individual who makes a threat or
commits an act of violence against an
SSA employee, individuals conducting
business with SSA or other individuals
accompanying such individuals, or any
SSA office:
• Identifying information such as the
individual’s name and/or Social
Security number, and date of birth;
• Information pertaining to the
specific nature of the threat or act of
violence; and
• Information pertaining to the date
and time, and the location of the threat
or act of violence.
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3. Expansion of the Purpose(s) of the
VIP/CSR System of Records
We are expanding the purposes for
which we use the information
maintained in the VIP/CSR system to
include a ‘‘High Risk’’ alert. The alert
information will assist SSA employees
in identifying individuals who have
threatened an act of violence or who
have committed an act of violence
against an SSA employee, a visitor to
any SSA office, or any SSA office.
II. Proposed New Routine Use
Disclosure of Data Maintained in the
VIP/CSR System of Records
A. Establishment of New Routine Use
We are proposing to establish a new
routine use which allows disclosure of
information maintained in the Visitor
Intake Process/Customer Service Record
system to law enforcement agencies and
private security contractors.
Federal, State, and local law
enforcement agencies, and private
security contractors, have responsibility
for preventing, handling, monitoring
and investigating incidents that affect
the safety and security of SSA
employees, customers, and workplaces,
or otherwise disrupt SSA operations.
Prosecution of persons involved in these
activities for violation of Federal or
local laws may also be appropriate. SSA
managers of most SSA leased facilities
have to rely primarily on local law
enforcement authorities and private
security contractors to meet the
protective security needs of customers,
employees and workplaces.
The new routine use in the VIP/CSR
system of records, numbered 7, provides
for disclosure of information:
To Federal, State, and local law
enforcement agencies and private
security contractors, as appropriate,
information necessary:
(a) To enable them to protect the
safety of SSA employees and customers,
the security of the SSA workplace and
the operation of SSA facilities, or
(b) To assist investigations or
prosecutions with respect to activities
that affect such safety and security or
activities that disrupts the operation of
SSA facilities.
B. Compatibility of Proposed New
Routine Use Disclosure
The Privacy Act (5 U.S.C. 552a(a)(7)
and (b)(3)) and SSA’s disclosure
regulation (20 CFR part 401) permit us
to disclose information under a
published routine use for a purpose that
is compatible with the purpose for
which we collected the information.
Section 401.150(c) of the regulation
permits us to disclose information
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under a routine use, where necessary, to
carry out SSA programs or assist other
agencies in administering similar
programs. In order for SSA to carry out
its programs, it must ensure that its
places of business are safe and secure
for both customers and employees, that
premises and property are safe from
theft and damages, that employees can
perform their duties without fear of
intimidation or injury, and that SSA can
prevent and appropriately deal with
disruptions in the operation of its
facilities. In so far as disclosure to law
enforcement agencies and private
security contractors will help to
accomplish these objectives, the
disclosures are an integral part of our
program administration responsibilities.
Thus, the proposed new routine use
disclosure is appropriate and meets the
relevant statutory and regulatory
criteria.
III. Effect of the Proposed Alterations to
the VIP/CSR System of Records
The proposed alterations and new
routine use disclosure to the Visitor
Intake Process/Customer Service Record
(VIP/CSR) System pertain to SSA’s
responsibilities in collecting,
maintaining, and disclosing information
about individuals who have threatened
an act of violence and/or who have
committed an act of violence against an
SSA employee, a visitor to any SSA
office, and to any SSA office. We will
adhere to all applicable statutory
requirements, including those under the
Social Security Act and the Privacy Act,
in carrying out our responsibilities.
Therefore, we do not anticipate that the
proposed alterations and new routine
use disclosure will have an unwarranted
adverse effect on the right of
individuals.
Dated: October 3, 2005.
Jo Anne B. Barnhart,
Commissioner.
SYSTEM NAME:
Visitor Intake Process/Customer
Service Record (VIP/CSR) System.
None.
SYSTEM LOCATION:
Social Security Administration, Office
of Systems, 6401 Security Boulevard,
Baltimore, Maryland 21235.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
This system covers visitors to the
Social Security Administration (SSA)
field offices (FOs) for various purposes
(see ‘‘Purpose(s)’’ section below) and
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This system contains the following
information about each visitor: (1)
Visitor information such as Social
Security number (SSN), full name and
date of birth, when such information is
provided by the visitor; (2) visit
information such as the time visitor
entered and left the office, an assigned
group number, number of interviews
associated with the visit and remarks
associated with the visit; (3)
appointment information such as date/
time of appointment, source of
appointment and appointment unit
number (unit establishing appointment);
(4) notice information such as close-out
notice type (e.g., title II 6-month
closeout letter, title XVI SSA–L991) and
close-out notice date/time when sent;
(5) interview information such as each
occurrence, subject of interview,
estimated waiting time, preferred
language, type of translator, number of
interview in queue, interview
disposition (e.g., completed, deleted,
left without service), interview priority,
start and ending time and name of
interviewer; (6) SSN, full name and
relationship to claimant/beneficiary,
when such information is provided; (7)
‘‘High Risk’’ alert information; i.e.,
personal information about the visitor
such as name, SSN, date of birth,
specific nature of the threat or act of
violence, the date and time, and the
location of the threat or act of violence;
and (8) source of the report from the
SSA–3114–U4.
Sections 222, 223, 225, 1611, 1615,
1631 and 1633 of the Social Security
Act (42 U.S.C. 422, 423, 425, 1382,
1382d, 1383 and 1383b); the Federal
Records Act of 1950 (Pub. L. 81–754, 64
Stat. 583), as amended.
PURPOSE(S):
SECURITY CLASSIFICATION:
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CATEGORIES OF RECORDS IN THE SYSTEM:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SYSTEM NUMBER: 60–0350.
PO 00000
individuals who have threatened an act
of violence or have committed an act of
violence against an SSA employee, a
visitor to any SSA office conducting
business or another individual
accompanying such visitor, or to any
SSA office.
Information in this system will be
used to:
• Provide a means of collecting
waiting time data on all in-office
interviews in SSA FOs;
• Provide management information
on other aspects of all in-office
interviews in SSA FOs;
• Provide a source for customer
service record data collection for such
interviews, and
• Capture discrete data about the
volume and nature of inquiries to
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support management decisions in the
areas of process improvement and
resource allocation.
• Provide a means of collecting
information about individuals who have
threatened an act of violence and/or
have committed an act of violence
against an SSA employee, or a visitor to
any SSA office conducting business,
and/or to any SSA office.
• Generate a timely ‘‘High Risk’’ alert
to the intake employees of the
possibility of an individual who
possibly pose a security risk.
• Provide a standard approach to
insuring the safety of SSA employees,
visitors to any SSA office conducting
business, and/or to any SSA office.
The information collected from
visitors to SSA FOs will be used for
filing claims for benefits under title II,
transacting post-entitlement actions if
currently entitled to benefits under title
II, filing claims for benefits under title
XVI, transacting post-eligibility actions
if currently eligible for benefits under
title XVI, obtaining an SSN, transacting
other actions related to a SSN, or other
actions/queries that may require an
interview at SSA.
The information collected from the
‘‘High Risk’’ alert will be used to advise
the intake employee at any SSA office
of the potential security risk and to use
extra caution when dealing with the
individual that is before them and/or
who has scheduled an appointment.
The ‘‘High Risk’’ alert will include
personal information about the visitor
such as name, SSN, date of birth,
specific nature of the threat or act of
violence, the date and time, and the
location of the threat or act of violence.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Disclosures may be made for routine
uses as indicated below.
1. To the Office of the President for
the purpose of responding to an
individual pursuant to an inquiry
received from that individual or from a
third party on his or her behalf.
2. To a congressional office in
response to an inquiry from that office
made at the request of the subject of a
record.
3. To the Department of Justice (DOJ),
a court, or other tribunal, or other party
before such tribunal when:
(a) SSA, or any component thereof, or
(b) Any SSA employee in his/her
official capacity; or
(c) Any SSA employee in his/her
individual capacity where DOJ (or SSA
Where it is authorized to do so) has
agreed to represent the employee; or
(d) The United States or any agency
thereof where SSA determines that the
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litigation is likely to affect the
operations of SSA or any of its
components is party to litigation or has
an interest in such litigation, and SSA
determines that the use of such records
by DOJ, a court, or other tribunal is
relevant and necessary to the litigation,
provided, however, that in each case,
SSA determines that such disclosure is
compatible with the purpose for which
the records were collected.
4. To contractors and other Federal
agencies, as necessary, to assist SSA in
the efficient administration of its
programs.
5. To student volunteers, individuals
working under a personal services
contract, and other individuals
performing functions for SSA but
technically not having the status of
agency employees, if they need access to
the records in order to perform their
assigned agency functions.
6. Non-tax return information which
is not restricted from disclosure by
Federal law may be disclosed to the
General Services Administration (GSA)
and the National Archives and Records
Administration (NARA) under 44 U.S.C.
2904 and § 2906, as amended by NARA
Act of 1984, for the use of those
agencies in conducting records
management studies.
7. To Federal, State, and local law
enforcement agencies and private
security contractors as appropriate,
information necessary:
(a) To enable them to protect the
safety of SSA employees and customers,
the security of the SSA workplace and
the operation of SSA facilities, or
(b) To assist investigations or
prosecutions with respect to activities
that affect such safety and security or
activities that disrupt the operation of
SSA facilities.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are maintained
in both electronic and paper form (e.g.,
magnetic tape and disc and microfilm).
RETRIEVABILITY:
Records in this system will be
retrieved by the individual’s SSN and/
or name.
SAFEGUARDS:
Security measures include the use of
access codes to enter the computer
system which will maintain the data,
and storage of the computerized records
in secured areas which are accessible
only to employees who require the
information in performing their official
duties. SSA employees who have access
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to the data will be informed of the
criminal penalties of the Privacy Act for
unauthorized access to or disclosure of
information maintained in the system.
See 5 U.S.C. 552a(i)(1).
Contractor personnel and/or alternate
participants having access to data in the
system of records will be required to
adhere to SSA rules concerning
safeguards, access and use of the data.
RETENTION AND DISPOSAL:
Records in the Visitor Intake Process/
Customer Service Record (VIP/CSR)
System ‘‘High Risk’’ file will be retained
for three years. The means of disposal
of the information in the Visitor Intake
Process/Customer Service Record (VIP/
CSR) System ‘‘High Risk’’ file will be
appropriate to the storage medium (e.g.,
deletion of individual electronic records
or shredding of paper records). In
addition, management officials will
have the ability to delete records from
the ‘‘High Risk’’ file electronic database.
Records in the Visitor Intake Process/
Customer Service Record (VIP/CSR)
System are retained for one year when
they pertain to documents provided by
and returned to an individual, denial of
requests for confidential information,
release of confidential information to an
authorized third party, and
undeliverable material. Records are
maintained for four years when they
contain information and evidence
pertaining to Social Security coverage,
wage, and self-employment
determinations, or when they affect
future claims development. Additional
information collected, such as waiting
time information, may be retained for
longer periods for purposes of analysis
and process improvement, without
regard to individual records.
The means of disposal of the
information in this system will be
appropriate to the storage medium (e.g.,
deletion of individual electronic records
or shredding of paper records).
SYSTEM MANAGER(S) AND ADDRESS(ES):
Deputy Commissioner, Office of
Systems, Social Security
Administration, 6401 Security
Boulevard, Baltimore, Maryland 21235.
NOTIFICATION PROCEDURE(S):
An individual can determine if this
system contains a record about him/her
by writing to the system manager(s) at
the above address and providing his/her
name, SSN, or other information that
may be in the system of records that will
identify him/her. An individual
requesting notification of records in
person should provide the same
information, as well as provide an
identity document, preferably with a
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photograph, such as a driver’s license. If
an individual does not have
identification documents sufficient to
establish his/her identity, the individual
must certify in writing that he/she is the
person claimed to be and that he/she
understands that knowing and willful
request for, or acquisition of, a record
pertaining to another individual under
false pretenses is a criminal offense.
If notification is requested by
telephone, an individual must verify
his/her identity by providing identifying
information that parallels the record to
which notification is being requested. If
it is determined the identifying
information provided by telephone is
insufficient, the individual will be
required to submit a request in writing
or in person. If an individual is
requesting information by telephone on
behalf of another individual, the subject
individual must be connected with SSA
and the requesting individual in the
same phone call. SSA will establish the
subject individual’s identity (his/her
name, SSN, address, date of birth and
place of birth, along with one other
piece of information such as mother’s
maiden name), and ask for his/her
consent in providing information to the
requesting individual.
If a request for notification is
submitted by mail, an individual must
include a notarized statement to SSA to
verify his/her identity or must certify in
the request that he/she is the person
claimed to be and that he/she
understands that the knowing and
willful request for, or acquisition of, a
record pertaining to another individual
under false pretenses is a criminal
offense. These procedures are in
accordance with SSA Regulations (20
CFR 401.40).
RECORD ACCESS PROCEDURE(S):
Same as ‘‘Notification’’ procedure(s).
Requesters also should reasonably
specify the record contents they are
seeking. These procedures are in
accordance with SSA Regulations (20
CFR 401.50).
CONTESTING RECORD PROCEDURE(S):
Same as ‘‘Notification’’ procedures.
Requesters also should reasonably
identify the record, specify the
information they are contesting, and
state the corrective action sought, and
the reasons for the correction, with
supporting justification showing how
the record is untimely, incomplete,
inaccurate or irrelevant. These
procedures are in accordance with SSA
Regulations (20 CFR 401.65).
RECORD SOURCE CATEGORIES:
Information in this system of records
is obtained from information collected
VerDate Aug<31>2005
16:14 Oct 12, 2005
Jkt 208001
from individuals interviewed in person
in SSA FOs, from existing systems of
records, such as the Claims Folders
System, (60–0089), Master Beneficiary
Record, (60–0090), Supplemental
Security Income Record and Special
Veterans Benefits, (60–0103), and from
information generated by SSA, such as
computer date/time stamps at various
points in the interview process.
Dated: October 6, 2005.
Anne Jillson,
Foreign Affairs Officer, International
Communications and Information Policy,
Department of State.
[FR Doc. 05–20550 Filed 10–12–05; 8:45 am]
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT:
Federal Aviation Administration
None.
[FR Doc. 05–20503 Filed 10–12–05; 8:45 am]
BILLING CODE 4191–02–P
BILLING CODE 4710–07–P
DEPARTMENT OF TRANSPORTATION
[Docket No. FAA–2004–16944]
Operating Limitations at Chicago
O’Hare International Airport
ACTION:
DEPARTMENT OF STATE
[Public Notice 5204]
Notice of Meeting; United States
International Telecommunication
Advisory Committee Information
Meeting on the World Summit on the
Information Society
The Department of State announces a
meeting of the U.S. International
Telecommunication Advisory
Committee (ITAC). The purpose of the
Committee is to advise the Department
on matters related to telecommunication
and information policy matters in
preparation for international meetings
pertaining to telecommunication and
information issues.
The ITAC will meet to discuss the
matters related to the second phase of
the World Summit on the Information
Society (WSIS), in preparation for the
WSIS Summit in mid-November. The
meeting will take place on Tuesday,
October 25, 2005 from 2 p.m. to 4 p.m.
in the auditorium of the Historic
National Academy of Science Building.
The National Academy of Sciences is
located at 2100 C St. NW., Washington,
DC.
Members of the public are welcome to
participate and may join in the
discussions, subject to the discretion of
the Chair. Persons planning to attend
this meeting should send the following
data by fax to (202) 647–5957 or e-mail
to jillsonad@state.gov not later than 24
hours before the meeting: (1) Name of
the meeting, (2) your name, and (3)
organizational affiliation. A valid photo
ID must be presented to gain entrance to
the National Academy of Sciences
Building. Directions to the meeting
location may be obtained by calling the
ITAC Secretariat at (202) 647–5205.
PO 00000
Frm 00085
Fmt 4703
Sfmt 4703
Notice of order.
SUMMARY: On July 18, 2005, the Federal
Aviation Administration (FAA) issued
an order to show cause, which solicited
written views on extending for a second
time the FAA’s August 18, 2004, order
limiting scheduled operations at O’Hare
International Airport (O’Hare). The
August 2004 order made effective a
series of schedule adjustments that the
air carriers individually agreed to
during a scheduling reduction meeting.
These agreements, in general, resulted
in a voluntary peak-hour arrival rate at
O’Hare of eighty-eight scheduled flights,
with the exception of the 8 p.m. hour—
the final peak hour of the day—when
the rate would not exceed ninety-eight
scheduled arrivals.
The FAA previously extended the
effectiveness of the August 2004 order
through October 29, 2005. This notice
announces that the FAA Administrator
has signed an order that further extends
the August 2004 order through April 1,
2006. The text of the extension order is
published below as supplementary
information to this notice.
FOR FURTHER INFORMATION CONTACT:
Gerry Shakley, System Operations, Air
Traffic Organization: telephone (202)
267–9424; facsimile (202) 267–7277;
e-mail gerry.shakley@faa.gov.
SUPPLEMENTARY INFORMATION:
Second Order Extending the August
2004 Limitation of Scheduled
Operations at O’Hare International
Airport
On July 18, 2005, the Federal Aviation
Administration (FAA) issued an order to
show cause, soliciting written views on
extending through April 1, 2006, the
August 2004 order limiting scheduled
operations at O’Hare International
Airport (O’Hare).1 The August 2004
order made effective a series of schedule
adjustments that air carriers
1 70
E:\FR\FM\13OCN1.SGM
FR 42135 (July 21, 2005).
13OCN1
Agencies
[Federal Register Volume 70, Number 197 (Thursday, October 13, 2005)]
[Notices]
[Pages 59794-59798]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-20503]
-----------------------------------------------------------------------
SOCIAL SECURITY ADMINISTRATION
Privacy Act of 1974, as Amended; Alterations to Existing System
of Records and New Routine Use Disclosure
AGENCY: Social Security Administration (SSA).
ACTION: Altered System of Records and Proposed New Routine Use.
-----------------------------------------------------------------------
[[Page 59795]]
SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a(e)(4) and
(e)(11)), we are issuing public notice of our intent to alter an
existing system of records entitled the Visitor Intake Process/Customer
Service Record (VIP/CSR) System, 60-0350. The proposed alterations will
result in the following changes to the VIP/CSR system of records:
(1) Expansion of the categories of individuals covered by the VIP/
CSR system of records to include individuals who visit any SSA office
or who may contact any SSA office by telephone and/or by e-mail and who
attempt or commit a violent act or make threats of violence towards an
SSA employee, any individual visiting an SSA office conducting
business, or any SSA office; and recording identifying information
about the individual within the Visitor Intake Process/Customer Service
Record (VIP/CSR) system.
(2) Expansion of the categories of records maintained in the VIP/
CSR system of records to include identifying information about the new
category of individuals that will be maintained in the VIP/CSR system
of records, and a ``High Risk'' alert indicator based on type of threat
or act of violence perpetrated by the individual.
(3) Expansion of the purposes for which SSA uses information
maintained in the VIP/CSR system of records to include use of the
system to alert employees in a Social Security office when an
individual attempted or committed a violent act or made threats of
violence towards an SSA employee, any individual visiting an SSA office
conducting business, or any SSA office ; and
(4) A proposed new routine use disclosure applicable to information
in the VIP/CSR system of records providing for the release of
information to law enforcement agencies and private security
contractors to protect the safety of SSA employees and customers, the
security of the SSA workplace and the operation of SSA facilities, or
to assist investigations or prosecutions with respect to activities
that affect such safety and security or activities that disrupts the
operation of SSA facilities.
All of the proposed alterations are discussed in the Supplementary
Information section below. We invite public comment on this proposal.
DATES: We filed a report of the proposed new routine use disclosures
with the Chairman of the Senate Committee on Homeland Security and
Governmental Affairs, the Chairman of the House Committee on Government
Reform, and the Director, Office of Information and Regulatory Affairs,
Office of Management and Budget (OMB) on October 3, 2005. The proposed
altered system of records, including the proposed new routine use
respective to the system, will become effective on November 12, 2005,
unless we receive comments warranting them not to become effective.
ADDRESSES: Interested individuals may comment on this publication by
writing to the Deputy Executive Director, Office of Public Disclosure,
Office of the General Counsel, Social Security Administration, Room 3-
A-6 Operations Building, 6401 Security Boulevard, Baltimore, Maryland
21235-6401. All comments received will be available for public
inspection at the above address.
FOR FURTHER INFORMATION: Contact Earlene Whitworth Hill, Social
Insurance Specialist, Office of Public Disclosure, Office of the
General Counsel, Social Security Administration, in Room 3-A-6
Operations Building, 6401 Security Boulevard, Baltimore, Maryland
21235-6401, telephone at (410) 965-1817, e-mail:
earlene.whitworth.hill@ssa.gov.
SUPPLEMENTARY INFORMATION:
I. Background and Purpose of the Proposed Alterations to the VIP/CSR
System of Records
A. General Background
SSA originally published a notice of the VIP/CSR system of records
in the Federal Register at 67 FR 63489, October 11, 2002. SSA uses
information in the VIP/CSR system of records for management information
and administrative purposes, such as tracking scheduled appointments
and monitoring visitor information, and for programmatic purposes
associated with individuals' claims for benefits under programs
administered by SSA. We are making several alterations to the VIP/CSR
system of records as discussed below.
B. Discussion of Proposed Alterations to the VIP/CSR System of Records
SSA provides a variety of services to the general public in
connection with various programs under the Social Security Act. This
involves personal interaction between SSA employees and the public on
many occasions. At times, individuals with whom SSA employees must
interact make threats or commit acts of violence against SSA employees.
On these occasions, appropriate measures are employed to ensure the
safety of our employees and the public. These measures include using
security guards to maintain order in Social Security offices and
contacting law enforcement officials, as necessary.
However, we have never had a reliable means of ensuring that our
employees in one office would have knowledge of an incident involving
an individual in another office. We are developing a ``High Risk''
alert to assist in protecting the safety of our employees, individuals
conducting business with SSA and other individuals accompanying such
individuals, and SSA facilities. We are proposing to implement the
``High Risk'' alert by making alterations to the VIP/CSR system of
records to allow the electronic maintenance of the ``High Risk'' alert
indicator as a part of the VIP/CSR system of records. This will enable
SSA employees at any SSA office to be aware of the potential security
risks and to use extra caution when dealing with an individual who is
identified in the VIP/CSR system of records as having made a threat or
committed an act of violence against an SSA employee, a member of the
public conducting business at an SSA facility, or an SSA facility. The
specific changes to the VIP/CSR system of records are discussed below.
1. Expansion of the Categories of Individuals Covered by the VIP/CSR
System of Records
We are adding a new category of individuals to the VIP/CSR system
of records to include information about individuals who contact any SSA
office in person, by telephone, or by mail and make a threat, or commit
an act of violence, against an SSA employee, individuals conducting
business with SSA or other individuals accompanying such individuals,
or any SSA office.
2. Expansion of the Categories of Records Maintained in the VIP/CSR
System of Records
We are expanding the categories of records covered by the VIP/CSR
system of records to include the following ``High Risk'' alert
information about an individual who makes a threat or commits an act of
violence against an SSA employee, individuals conducting business with
SSA or other individuals accompanying such individuals, or any SSA
office:
Identifying information such as the individual's name and/
or Social Security number, and date of birth;
Information pertaining to the specific nature of the
threat or act of violence; and
Information pertaining to the date and time, and the
location of the threat or act of violence.
[[Page 59796]]
3. Expansion of the Purpose(s) of the VIP/CSR System of Records
We are expanding the purposes for which we use the information
maintained in the VIP/CSR system to include a ``High Risk'' alert. The
alert information will assist SSA employees in identifying individuals
who have threatened an act of violence or who have committed an act of
violence against an SSA employee, a visitor to any SSA office, or any
SSA office.
II. Proposed New Routine Use Disclosure of Data Maintained in the VIP/
CSR System of Records
A. Establishment of New Routine Use
We are proposing to establish a new routine use which allows
disclosure of information maintained in the Visitor Intake Process/
Customer Service Record system to law enforcement agencies and private
security contractors.
Federal, State, and local law enforcement agencies, and private
security contractors, have responsibility for preventing, handling,
monitoring and investigating incidents that affect the safety and
security of SSA employees, customers, and workplaces, or otherwise
disrupt SSA operations. Prosecution of persons involved in these
activities for violation of Federal or local laws may also be
appropriate. SSA managers of most SSA leased facilities have to rely
primarily on local law enforcement authorities and private security
contractors to meet the protective security needs of customers,
employees and workplaces.
The new routine use in the VIP/CSR system of records, numbered 7,
provides for disclosure of information:
To Federal, State, and local law enforcement agencies and private
security contractors, as appropriate, information necessary:
(a) To enable them to protect the safety of SSA employees and
customers, the security of the SSA workplace and the operation of SSA
facilities, or
(b) To assist investigations or prosecutions with respect to
activities that affect such safety and security or activities that
disrupts the operation of SSA facilities.
B. Compatibility of Proposed New Routine Use Disclosure
The Privacy Act (5 U.S.C. 552a(a)(7) and (b)(3)) and SSA's
disclosure regulation (20 CFR part 401) permit us to disclose
information under a published routine use for a purpose that is
compatible with the purpose for which we collected the information.
Section 401.150(c) of the regulation permits us to disclose information
under a routine use, where necessary, to carry out SSA programs or
assist other agencies in administering similar programs. In order for
SSA to carry out its programs, it must ensure that its places of
business are safe and secure for both customers and employees, that
premises and property are safe from theft and damages, that employees
can perform their duties without fear of intimidation or injury, and
that SSA can prevent and appropriately deal with disruptions in the
operation of its facilities. In so far as disclosure to law enforcement
agencies and private security contractors will help to accomplish these
objectives, the disclosures are an integral part of our program
administration responsibilities. Thus, the proposed new routine use
disclosure is appropriate and meets the relevant statutory and
regulatory criteria.
III. Effect of the Proposed Alterations to the VIP/CSR System of
Records
The proposed alterations and new routine use disclosure to the
Visitor Intake Process/Customer Service Record (VIP/CSR) System pertain
to SSA's responsibilities in collecting, maintaining, and disclosing
information about individuals who have threatened an act of violence
and/or who have committed an act of violence against an SSA employee, a
visitor to any SSA office, and to any SSA office. We will adhere to all
applicable statutory requirements, including those under the Social
Security Act and the Privacy Act, in carrying out our responsibilities.
Therefore, we do not anticipate that the proposed alterations and new
routine use disclosure will have an unwarranted adverse effect on the
right of individuals.
Dated: October 3, 2005.
Jo Anne B. Barnhart,
Commissioner.
SYSTEM NUMBER: 60-0350.
System name:
Visitor Intake Process/Customer Service Record (VIP/CSR) System.
Security classification:
None.
System location:
Social Security Administration, Office of Systems, 6401 Security
Boulevard, Baltimore, Maryland 21235.
Categories of individuals covered by the system:
This system covers visitors to the Social Security Administration
(SSA) field offices (FOs) for various purposes (see ``Purpose(s)''
section below) and individuals who have threatened an act of violence
or have committed an act of violence against an SSA employee, a visitor
to any SSA office conducting business or another individual
accompanying such visitor, or to any SSA office.
Categories of records in the system:
This system contains the following information about each visitor:
(1) Visitor information such as Social Security number (SSN), full name
and date of birth, when such information is provided by the visitor;
(2) visit information such as the time visitor entered and left the
office, an assigned group number, number of interviews associated with
the visit and remarks associated with the visit; (3) appointment
information such as date/time of appointment, source of appointment and
appointment unit number (unit establishing appointment); (4) notice
information such as close-out notice type (e.g., title II 6-month
closeout letter, title XVI SSA-L991) and close-out notice date/time
when sent; (5) interview information such as each occurrence, subject
of interview, estimated waiting time, preferred language, type of
translator, number of interview in queue, interview disposition (e.g.,
completed, deleted, left without service), interview priority, start
and ending time and name of interviewer; (6) SSN, full name and
relationship to claimant/beneficiary, when such information is
provided; (7) ``High Risk'' alert information; i.e., personal
information about the visitor such as name, SSN, date of birth,
specific nature of the threat or act of violence, the date and time,
and the location of the threat or act of violence; and (8) source of
the report from the SSA-3114-U4.
Authority for maintenance of the system:
Sections 222, 223, 225, 1611, 1615, 1631 and 1633 of the Social
Security Act (42 U.S.C. 422, 423, 425, 1382, 1382d, 1383 and 1383b);
the Federal Records Act of 1950 (Pub. L. 81-754, 64 Stat. 583), as
amended.
Purpose(s):
Information in this system will be used to:
Provide a means of collecting waiting time data on all in-
office interviews in SSA FOs;
Provide management information on other aspects of all in-
office interviews in SSA FOs;
Provide a source for customer service record data
collection for such interviews, and
Capture discrete data about the volume and nature of
inquiries to
[[Page 59797]]
support management decisions in the areas of process improvement and
resource allocation.
Provide a means of collecting information about
individuals who have threatened an act of violence and/or have
committed an act of violence against an SSA employee, or a visitor to
any SSA office conducting business, and/or to any SSA office.
Generate a timely ``High Risk'' alert to the intake
employees of the possibility of an individual who possibly pose a
security risk.
Provide a standard approach to insuring the safety of SSA
employees, visitors to any SSA office conducting business, and/or to
any SSA office.
The information collected from visitors to SSA FOs will be used for
filing claims for benefits under title II, transacting post-entitlement
actions if currently entitled to benefits under title II, filing claims
for benefits under title XVI, transacting post-eligibility actions if
currently eligible for benefits under title XVI, obtaining an SSN,
transacting other actions related to a SSN, or other actions/queries
that may require an interview at SSA.
The information collected from the ``High Risk'' alert will be used
to advise the intake employee at any SSA office of the potential
security risk and to use extra caution when dealing with the individual
that is before them and/or who has scheduled an appointment. The ``High
Risk'' alert will include personal information about the visitor such
as name, SSN, date of birth, specific nature of the threat or act of
violence, the date and time, and the location of the threat or act of
violence.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Disclosures may be made for routine uses as indicated below.
1. To the Office of the President for the purpose of responding to
an individual pursuant to an inquiry received from that individual or
from a third party on his or her behalf.
2. To a congressional office in response to an inquiry from that
office made at the request of the subject of a record.
3. To the Department of Justice (DOJ), a court, or other tribunal,
or other party before such tribunal when:
(a) SSA, or any component thereof, or
(b) Any SSA employee in his/her official capacity; or
(c) Any SSA employee in his/her individual capacity where DOJ (or
SSA Where it is authorized to do so) has agreed to represent the
employee; or
(d) The United States or any agency thereof where SSA determines
that the litigation is likely to affect the operations of SSA or any of
its components is party to litigation or has an interest in such
litigation, and SSA determines that the use of such records by DOJ, a
court, or other tribunal is relevant and necessary to the litigation,
provided, however, that in each case, SSA determines that such
disclosure is compatible with the purpose for which the records were
collected.
4. To contractors and other Federal agencies, as necessary, to
assist SSA in the efficient administration of its programs.
5. To student volunteers, individuals working under a personal
services contract, and other individuals performing functions for SSA
but technically not having the status of agency employees, if they need
access to the records in order to perform their assigned agency
functions.
6. Non-tax return information which is not restricted from
disclosure by Federal law may be disclosed to the General Services
Administration (GSA) and the National Archives and Records
Administration (NARA) under 44 U.S.C. 2904 and Sec. 2906, as amended
by NARA Act of 1984, for the use of those agencies in conducting
records management studies.
7. To Federal, State, and local law enforcement agencies and
private security contractors as appropriate, information necessary:
(a) To enable them to protect the safety of SSA employees and
customers, the security of the SSA workplace and the operation of SSA
facilities, or
(b) To assist investigations or prosecutions with respect to
activities that affect such safety and security or activities that
disrupt the operation of SSA facilities.
Policies and Practices for Storing, Retrieving, Accessing, Retaining
and Disposing of Records in the System:
Storage:
Records in this system are maintained in both electronic and paper
form (e.g., magnetic tape and disc and microfilm).
Retrievability:
Records in this system will be retrieved by the individual's SSN
and/or name.
Safeguards:
Security measures include the use of access codes to enter the
computer system which will maintain the data, and storage of the
computerized records in secured areas which are accessible only to
employees who require the information in performing their official
duties. SSA employees who have access to the data will be informed of
the criminal penalties of the Privacy Act for unauthorized access to or
disclosure of information maintained in the system. See 5 U.S.C.
552a(i)(1).
Contractor personnel and/or alternate participants having access to
data in the system of records will be required to adhere to SSA rules
concerning safeguards, access and use of the data.
Retention and disposal:
Records in the Visitor Intake Process/Customer Service Record (VIP/
CSR) System ``High Risk'' file will be retained for three years. The
means of disposal of the information in the Visitor Intake Process/
Customer Service Record (VIP/CSR) System ``High Risk'' file will be
appropriate to the storage medium (e.g., deletion of individual
electronic records or shredding of paper records). In addition,
management officials will have the ability to delete records from the
``High Risk'' file electronic database.
Records in the Visitor Intake Process/Customer Service Record (VIP/
CSR) System are retained for one year when they pertain to documents
provided by and returned to an individual, denial of requests for
confidential information, release of confidential information to an
authorized third party, and undeliverable material. Records are
maintained for four years when they contain information and evidence
pertaining to Social Security coverage, wage, and self-employment
determinations, or when they affect future claims development.
Additional information collected, such as waiting time information, may
be retained for longer periods for purposes of analysis and process
improvement, without regard to individual records.
The means of disposal of the information in this system will be
appropriate to the storage medium (e.g., deletion of individual
electronic records or shredding of paper records).
system manager(s) and address(es):
Deputy Commissioner, Office of Systems, Social Security
Administration, 6401 Security Boulevard, Baltimore, Maryland 21235.
notification procedure(s):
An individual can determine if this system contains a record about
him/her by writing to the system manager(s) at the above address and
providing his/her name, SSN, or other information that may be in the
system of records that will identify him/her. An individual requesting
notification of records in person should provide the same information,
as well as provide an identity document, preferably with a
[[Page 59798]]
photograph, such as a driver's license. If an individual does not have
identification documents sufficient to establish his/her identity, the
individual must certify in writing that he/she is the person claimed to
be and that he/she understands that knowing and willful request for, or
acquisition of, a record pertaining to another individual under false
pretenses is a criminal offense.
If notification is requested by telephone, an individual must
verify his/her identity by providing identifying information that
parallels the record to which notification is being requested. If it is
determined the identifying information provided by telephone is
insufficient, the individual will be required to submit a request in
writing or in person. If an individual is requesting information by
telephone on behalf of another individual, the subject individual must
be connected with SSA and the requesting individual in the same phone
call. SSA will establish the subject individual's identity (his/her
name, SSN, address, date of birth and place of birth, along with one
other piece of information such as mother's maiden name), and ask for
his/her consent in providing information to the requesting individual.
If a request for notification is submitted by mail, an individual
must include a notarized statement to SSA to verify his/her identity or
must certify in the request that he/she is the person claimed to be and
that he/she understands that the knowing and willful request for, or
acquisition of, a record pertaining to another individual under false
pretenses is a criminal offense. These procedures are in accordance
with SSA Regulations (20 CFR 401.40).
record access procedure(s):
Same as ``Notification'' procedure(s). Requesters also should
reasonably specify the record contents they are seeking. These
procedures are in accordance with SSA Regulations (20 CFR 401.50).
Contesting record procedure(s):
Same as ``Notification'' procedures. Requesters also should
reasonably identify the record, specify the information they are
contesting, and state the corrective action sought, and the reasons for
the correction, with supporting justification showing how the record is
untimely, incomplete, inaccurate or irrelevant. These procedures are in
accordance with SSA Regulations (20 CFR 401.65).
Record source categories:
Information in this system of records is obtained from information
collected from individuals interviewed in person in SSA FOs, from
existing systems of records, such as the Claims Folders System, (60-
0089), Master Beneficiary Record, (60-0090), Supplemental Security
Income Record and Special Veterans Benefits, (60-0103), and from
information generated by SSA, such as computer date/time stamps at
various points in the interview process.
Systems exempted from certain provisions of the Privacy Act:
None.
[FR Doc. 05-20503 Filed 10-12-05; 8:45 am]
BILLING CODE 4191-02-P