Privacy Act of 1974; System of Records, 58393-58394 [05-20032]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 70, Number 193 (Thursday, October 6, 2005)]
[Notices]
[Pages 58393-58394]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-20032]



[[Page 58393]]

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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on November 7, 2005 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696-4940.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on September 29, 
2005, to the House Committee on Government Reform, the Senate Committee 
on Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: September 30, 2005.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPR 32

System name:
    Employer Support of the Guard and Reserve Ombudsman and Outreach 
Programs.

System location:
    Oracle On-Demand Advanced Data Center, Austin, TX 78753-2663.

Categories of Individuals covered by the system:
    Members of the Armed Forces, to include Reserve and National Guard 
personnel, and members of the National Disaster Medical System (NDMS).

Categories of records in the system:
    Information includes, but is not limited to, name, home address, 
phone number, branch of service, and assigned military unit of Armed 
Forces personnel; name, home address, and phone number of NDMS members; 
name of employer, as well as, phone number and, if applicable, employer 
point of contact, and nature of employment/reemployment conflict; any 
notes and documentation prepared as a consequence of assisting the 
servicemember, NDMS member, or the employer.

Authority for maintenance of the system:
    38 U.S.C. Chapter 43, Employment and Reemployment Rights of Members 
of the Uniformed Services; 42 U.S.C. 300hh-11(e)(3)(A), Employment and 
Reemployment Rights; DoD Instruction 1205.22, Employer Support of the 
Guard and Reserve; DoD Instruction 1205.12, Civilian Employment and 
Reemployment Rights of Applicants for, and Service Members and Former 
Service Members of the Uniformed Services; and DoD Directive 1250.1, 
National Committee for Employer Support of the Guard and Reserve.

Purpose(s):
    The purpose of the system is to support the Employer Support of the 
Guard and Reserve (ESGR) Ombudsman and Outreach Program in providing 
assistance to servicemembers and members of the National Disaster 
Medical System in resolving employment-reemployment conflicts and in 
providing information to employers regarding the requirements of the 
Uniform Services Employment and Reemployment Act.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local governmental agencies, as well as to 
private employers, in furtherance of informal mediation efforts to 
resolve employment-reemployment conflicts.
    To the Department of Labor and the Department of Justice for 
investigation of, and possible litigation involving, potential 
violations of the Uniformed Services Employment and Reemployment Rights 
Act.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
OSD's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are automated and are maintained in computers and computer 
output media.

Retrievability:
    Records may be retrieved by name, Company, zip codes, case numbers, 
problems/resolution codes, and/or e-mail address.

Safeguards:
    Access to personal information will be maintained in a secure, 
password protected electronic system that will utilize security 
hardware and software to include: multiple firewalls, active intruder 
detection, and role-based access controls. Paper records will be 
maintained in a controlled facility where physical entry is restricted 
by the use of locks, guards, or administrative procedures. Access to 
records is limited to those officials who require the records to 
perform their official duties consistent with the purpose for which the 
information was collected. All personnel whose official duties require 
access to the information are trained in the proper safeguarding and 
use of the information.

Retention and disposal:
    Records are treated as permanent pending a determination by the 
National Archives and Records Agency of authority for disposition of 
the records.

System Managers and address:
    National Committee, Employer Support of the Guard and Reserve, 
ATTN: Information Technology, Executive Office, 1555 Wilson Boulevard, 
Suite 319, Arlington, VA 22209-2405.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the National Committee, Employer Support of the 
Guard and Reserve, ATTN: Case Manager, 1555 Wilson Boulevard, Suite 
319, Arlington, VA 22209-2405.
    Requests should include the name, address, telephone number, 
military unit and branch of service of the servicemember or the name, 
address, and telephone number of the NDMS member; the request also 
should include the name, address, and telephone

[[Page 58394]]

number of the employer and a brief description of the problem and date 
of occurrence.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
National Committee, Employer Support of the Guard and Reserve, ATTN: 
Case Manager, 1555 Wilson Boulevard, Suite 319, Arlington, VA 22209-
2405.
    Requests should include the name, address, telephone number, 
military unit and branch of service of the servicemember or the name, 
address, and telephone number of the NDMS member; the request also 
should include the name, address, and telephone number of the employer 
and a brief description of the problem and date of occurrence.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Information is obtained from the individual, the employer, and 
other DoD record systems.

Exemptions claimed for the system:
    None.

[FR Doc. 05-20032 Filed 10-5-05; 8:45 am]
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