Privacy Act of 1974; System of Records, 56646-56647 [05-19326]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 70, Number 187 (Wednesday, September 28, 2005)]
[Notices]
[Pages 56646-56647]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-19326]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Army is proposing to add a system of 
records to its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on October 28, 2005 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: AHRC-PPD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, 
Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552(r) of the 
Privacy Act of 1974, as amended, was submitted on September 21, 2005, 
to the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130 `Federal Agency Responsibilities for Maintaining 
Records About Individuals,' dated February 8, 1996 (February 20, 1996, 
61 FR 6427).

    Dated: September 22, 2005.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0715-9 DCS, G-4

System name:
    Support Personnel Deployment Records.

System Location:
    Primary location: The Army Knowledge Office, 10125 Beach Road, Fort 
Belvoir, VA 22060-5801.
    Secondary location: Major Army commands, field operating agencies, 
installations and activities Army-wide. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.

Categories of individuals covered by the system:
    Military and civilian employees and contractors who are supporting 
ongoing contingency operations for active military missions.

Categories of records in the system:
    Records include a profile containing: full name of the individual; 
social security number; home, office, and deployed telephone numbers; 
home address and deployed address; home, office, and deployed e-mail 
addresses; emergency contact name and telephone numbers; contract 
number and contractor organization name, along with employer's contact 
name, address, and telephone number; next of kin name, phone and 
address; air travel itineraries and movements in theater of operations; 
copies of passport and/or visa and common access or identification 
card; photograph; trip information (e.g., destinations, reservation 
information); travel authorization information (e.g., Government orders 
or letters of authorization); trip dates; deployment processing 
information including training completed certifications, medical and 
dental screenings, blood type; and other official deployment-related 
information.

Authority for maintenance of the system:
    Public Law 108-375, Section 1205 and 1206; 10 U.S.C. 3013, 
Secretary of the Army; AR 715-9, Army Contractor Accompanying The 
Force; Field Manual 3-100.21, Contactor on the Battlefield; and E.O. 
9397 (SSN).

Purpose(s):
    To plan and manage support personnel who deploy in support of 
ongoing contingency operations for active military missions; to conduct 
statistical studies for assisting in the management and accountability 
of support services.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b(3) as follows: The DoD `Blanket Routine 
Uses' set forth at the beginning of the Army's compilation of systems 
of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and Social Security Number (SSN).

[[Page 56647]]

Safeguards:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. Entry to these areas is restricted to 
those personnel with a valid requirement and authorization to enter. 
Physical entry is restricted by the use of lock, guards, and 
administrative procedures. Access to any specific record is based on 
the need-to-know and the specific level of authorization granted to the 
user. Physical and electronic access is restricted to designated 
individuals having a need-to-know in the performance of official 
duties. Access to personal information is further restricted by the use 
of the Army Knowledge Online database (AKO) single sign-on and password 
authorization.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration has approved retention and disposition of these records, 
treat as permanent).

System manager(s) and address:
    Commander, Communication--Electronics Life Cycle Management 
Command, ATTN: CE-LCMC SPO, Fort Monmouth, NJ 07703-5000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the appropriate administrative office of their employing agency.
    For verification purposes, individual should provide full name, 
SSN, sufficient details to permit locating pertinent records, and 
signature.

Records Access Procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
appropriate administrative office of their employing agency.
    For verification purposes, individual should provide full name, 
SSN, sufficient details to permit locating pertinent records, and 
signature.

Contesting Records Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    Individuals, their employers, travel documentation, and service 
providers.

Exemptions claimed for the system:
    None.

[FR Doc. 05-19326 Filed 9-27-05; 8:45 am]
BILLING CODE 5001-06-M