Privacy Act: System of Records, 55929-55932 [05-19023]

Download as PDF Federal Register / Vol. 70, No. 184 / Friday, September 23, 2005 / Notices designated pollutants. The applicant along with approximately 2 others will establish a temporary camp in Wohlthat Mountains, Orving Fjella Range, Antarctica in order to ski tour the area and mountain climb. The camp will be established for an approximately fiveweek period, after which it will be removed. Approximately 15 gallons of white gas (Naphtha Petroleum) will be used for cooking. The fuel will be stored Mountain Safety Research metal fuel bottles. Plastic sinks/catch basins will be used when transferring fuel between bottles. These items will be secured and stove boards will absorb any fuel leaks. If fuel is spilled, the contaminated ice and snow will be contained for return to Cape Town. Daily inspections will be conducted to ensure items are secure. All solid human, paper, kitchen wastes will be removed from Antarctica. Location: Wohlthat Mountains, Orving Fjella Range, Antarctica. Dates: November 25, 2005 to January 6, 2006. 2. Applicant: Ralph Fedor, 2337 Granite View Road, Waite Park, MN 56387. Permit Application No. 2006 WM—002. Activity for Which Permit Is Requested: The applicant along with approximately 20 others will establish a temporary camp on Peter 1st Island using several Weather Haven shelters for sleeping, cooking and eating, and two small lab or work areas. The camp will be established for approximately 2.5 weeks, after which it will be removed. Propane tanks for cooking and 55 gallon drums of unleaded gas will be used to operate electric generators. These items will be secured and have tarps underneath to contain any possible spills. Daily inspections will be conducted to ensure items are secure. All human, paper, kitchen wastes will be removed from Antarctica. All items brought ashore will be returned to the ship for proper disposition. Location: Peter I Island. Dates: February 1, 2006 to March 1, 2006. 2. Applicant: Gustavus A. McLeod, 21717 Glendalough Road, Gaithersburg, MD 20882. Permit Application No. 2006 WM—003. Activity for Which Permit Is Requested: The applicant is an aviator and leader of an expedition to fly to the South Pole and makes this application for a Waste Management Permit for the use and release of designated pollutants. The applicant plans to fly solo in a Firefly aircraft from South America, land at Marambio Station to refuel, then fly round-trip to South Pole returning to Marambio, then onward to South America. Other than Marambio Station VerDate Aug<31>2005 15:21 Sep 22, 2005 Jkt 205001 the applicant does not plan to make other landings in Antarctica and will not establish any camps. Location: Marambio Station and Antarctic continent. Dates: November 15, 2005 to February 15, 2006. Nadene G. Kennedy, Permit Officer. [FR Doc. 05–19040 Filed 9–22–05; 8:45 am] BILLING CODE 7555–02–M PEACE CORPS Information Collection Request Under OMB Review Peace Corps. Notice of submission to the Office of Management and Budget of a request for approval of information collection (OMB Control Number 0420– 0005). AGENCY: ACTION: SUMMARY: Pursuant to the Paperwork Reduction Act of 1981 (44 U.S.C. Chapter 35), the Peace Corps has submitted to the Office of Management and budget a request for approval of information collection, OMB Control Number 0420–0005, PC–1502, the Volunteer Application Package. The initial Federal Register notice seeking public comment was published in 70 FR 39811 (July 11, 2005), also available at https://www.gpo.gov access, Wais.GPO. No comments, inquiries, or responses to that notice were received. A copy of the information collection may be obtained from Mr. Wilferdo Sauri, Peace Corps, Office of Volunteer Recruitment and Selection, 1111 20th Street, NW., Room 6112, Washington, DC 20526. Mr. Sauri can be contacted by telephone at (202) 692–1819 or 800–424–8580, ext 1819. Comments on the form should be addressed to the OMB reviewer, Mr. David Rostker, Peace Corps Desk Officer, Office of Information and Regulatory Affairs, Office of Management and Budget (202) 395– 3897, Washington DC 20503, and to Mr. Sauri at the address listed above. For general information about the Peace Corps, visit our Web site at https:// www.peacecorps.gov. Peace Corps invites comment on whether the proposed collection of information is necessary for proper performance of the functions of the Peace Corps, including whether their information will have practical use; the accuracy of the agency’s estimate of the burden of the proposed collections information, including the validity of the methodology and assumptions used; ways to enhance the quality, utility and PO 00000 Frm 00115 Fmt 4703 Sfmt 4703 55929 the clarity of the information to be collected; and ways to minimize the burden of the collection of information on those who respond, including through the use of automated collection techniques, when appropriate, and other forms of information technology. Comments should be received on or before October 24, 2005. Information Collection Abstract Title: Peace Corps Volunteer Application, PC–1502 form number. Need and Uses: The Volunteer Application must be completed by applicants to the Peace Corps and is used by staff in the Peace Corps’ volunteer Recruitment and Selection office to determine candidate eligibility and suitability for Peace Corps service. Applicants complete the volunteer application either online or via paper. The information is used initially to determine which applicants should be interviewed and which should be nominated. Following nomination, information on the volunteer application is used by Peace Corps staff in the Office of Placement to make a suitability determination and to determine the specific assignment area and country of service for the applicant. Respondents: Potential Peace Corps Volunteers. Respondent’s Obligation To Reply: Required for application for Peace Corps service. Burden On The Public: a. Annual reporting burden: 39,000 hours. b. Annual record keeping burden: 0 hours. c. Estimated average burden per response: 3 hours. d. Frequency of response: One time. e. Estimated number of likely respondents: 13,000. f. Estimated cost to respondents: 0 This notice is issued in Washington, DC on September 23, 2005. Dated: September 15, 2005. Gilbert Smith, Associate Director for Management. [FR Doc. 05–19022 Filed 9–22–05; 8:45 am] BILLING CODE 6051–01–M PEACE CORPS Privacy Act: System of Records Peace Corps. Notice of adoption of new system of records. AGENCY: ACTION: SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), the Peace Corps issued public notice of its proposal to adopt a new system of E:\FR\FM\23SEN1.SGM 23SEN1 55930 Federal Register / Vol. 70, No. 184 / Friday, September 23, 2005 / Notices records, PC–28, titled Applications for Employment. This second publication reflects technical revisions to the new system of records based on internal Agency comments and gives notice of the Agency’s adoption of the new system of records. DATES: This New System of Records was effective on July 26, 2005. FOR FURTHER INFORMATION CONTACT: The Records Management Officer, Peace Corps Headquarters, 1111 20th St., NW., Washington, DC 20526. SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, the Peace Corps issued public notice on June 16, 2005, of its proposal to adopt a new systems of records titled PC–28, Applications for Employment. The Agency did not receive any public comments. However, it did receive internal agency comments. This second publication reflects technical changes but does not include any substantive revisions. The publication also gives notice of the Agency’s adoption of the new system of records. Peace Corps (PC–28) SYSTEM NAME: Applications for Employment. SYSTEM LOCATION: Office of Management, Human Resources Management, 1111 20th Street NW., Washington DC 20526. Occasionally located on a temporary basis in domestic offices and overseas Posts. Electronic records are stored offsite by a contracted agent of the agency in a secure facility. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All applicants for employment with the Peace Corps (including unsuccessful applicants). CATEGORIES OF RECORDS IN THE SYSTEM: To the extent that an agency utilizes an automated medium in connection with maintenance of records in this system of records. Application forms, resumes and related correspondence. Position vacancy announcement information such as position title, series and grade level(s), office and duty location, opening and closing date of the announcement, and dates of referral and return of lists of qualified candidates; applicant personal data such as name, address, social security number, date of birth, sex, veterans’ preference and federal competitive status; and applicant qualification and processing information such as qualifications, grade level eligibility, reason for VerDate Aug<31>2005 15:21 Sep 22, 2005 Jkt 205001 ineligibility, referral status, and dates of notification. Related correspondence may include referral letters and memoranda relating to the application process; education and training related documentation; employment history and earnings; honors, awards or fellowships; military service; convictions or offenses against the law; names of relatives employed in the Federal service; qualification determinations; employment consideration; priority groupings; correspondence relating to the consideration of the individual for employment. These records may also include copies of correspondence (electronic and otherwise) between the applicant and the office or agency and other items provided by applicants but not specifically requested by the agency. The system also includes any Peace Corps employment application materials established for making appointments outside a register; or reassignments, promotions, reinstatements, or transfers of Federal employees into positions at Peace Corps. The records also contain information on the ranking of an applicant, his or her placement on a list of eligibles, what certificates/rosters applicant’s names appeared on, requests for office approval of or opposition to an eligible’s qualifications and the office’s decision in the matter, an office’s request for approval for the agency to pass over an eligible and the office’s decision in the matter, and an agency’s decision to object/pass over an eligible when the agency has authority to make such decisions. Reasons for when the objection/pass over decision applies to a compensable preference eligible with 30 percent or more disability. Records may also include: Agency applicant file systems where the agency retains applications, resumes, and other related records for hard-to-fill or unique positions for future consideration. Records and statements related to an applicant’s involvement in intelligence related activities. AUTHORITY FOR MAINTENANCE OF SYSTEM: The Peace Corps Act, 22 U.S.C. 2501, et seq., including 22 U.S.C. 2506 and 22 U.S.C. 3901 et seq. (Foreign Service Act of 1980). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: General routine uses A, B, C, D, E, F, G, H, I, J, and K apply to this system. RECORDS MAY ALSO BE DISCLOSED TO: (a) Evaluate qualifications of potential candidates by the Director, Human PO 00000 Frm 00116 Fmt 4703 Sfmt 4703 Resource Management and his/her delegates, Executive Staff, Hiring Managers and their delegates, other supervisors and personnel security staff. These records also may be reviewed by staff with internal audit responsibilities. The records are available to personnel specialists who review the applicants’ qualifications and consider them for appropriate agency vacancies; (b) Persons named as references, and present or former supervisors, for purposes of commenting upon, rating or verifying information about past performance submitted as part of job application; (c) Other Federal agencies, state governments, foreign governments and international organizations where employees are being considered for detail, assignment or secondment; (d) Attorneys, union representatives or other persons designated by employees in writing to represent them in complaints, grievances, appeals, litigation cases, or administrative processes; (e) The Department of Labor, Department of Veterans Affairs, Social Security Administration, Department of Defense, or any other Federal agency that has special civilian employee retirement and disability programs; or to a national, state, county, municipal, or other publicly recognized charitable or income security, administration agency (e.g., State unemployment compensation agencies), when necessary to adjudicate a claim under the retirement, insurance, unemployment or health benefits programs of the agency or an agency cited above, or to an agency to conduct an analytical study or audit of benefits being paid or to be paid under such programs; (f) Offices within Peace Corps with an official need to know; (g) Other persons, entities, or organizations, as specified in the Privacy Act, 5 U.S.C. 552a(b)(1)–(b)(12). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: The records are stored by electronic means and hard copy. Records are maintained on data storage devices, lists, forms and hard copy record files. Electronic records are maintained within Peace Corps on proprietary systems or within an automated application system on data storage devices. Information contained in the automated system is housed offsite in a secure location as government owned and retrievable information. E:\FR\FM\23SEN1.SGM 23SEN1 Federal Register / Vol. 70, No. 184 / Friday, September 23, 2005 / Notices RETRIEVAL: The records may be retrieved by the names of the individuals on whom they are maintained or by vacancy announcement number. In the Personnel Office, the records are recorded by name and vacancy announcement number. They can also be retrieved, by any common identifier in the automated application. These may be by individual name, social security number, vacancy announcement, demographic fields, veteran’s status, current grade, grade applied for, or any other data fields completed by the applicant. Records are generally retrieved by the name with the social security number or date of birth as a secondary identifier when necessary. ACCESSIBILITY/SAFEGUARDS: All Peace Corps employees have undergone background investigations. Access to the Agency is controlled by security guards and admission is limited to those individuals possessing a valid identification card or individuals under proper escort. The Human Resource Management (HRM) office is in a secondary secured area where even Peace Corps employees not within the HRM organization are required to have escorts. All records containing personal information are maintained in secured file cabinets or in restricted areas, access to which is limited to authorized personnel. Access to computerized files is password-protected and under the direct supervision of the system manager. The system manager and contractor have the capability of printing audit trails of access through the computer media, thereby permitting regular and ad hoc monitoring of system usage. Automated media is access limited to authorized personnel whose duties require access. Access to and use of these records are limited to those persons whose official duties require such access. Systems administered by contractors are secured by password and through a permissions based system. Permission is granted by a system administrator. Remote data storage facilities are secured through physical and system-based safeguards. Electronic files are password protected and accessible only by authorized personnel. Data maintained electronically at Peace Corps is on network servers and located in a locked room with physical access limited to authorized personnel. RETENTION AND DISPOSAL: Applications from individuals who are selected for positions with the Peace Corps are placed on the permanent side of the employee’s Official Personnel VerDate Aug<31>2005 15:21 Sep 22, 2005 Jkt 205001 Folder. Paper applications rejected in the initial review because they do not meet requirements for Agency employment and applications which appear to meet requirements for Agency employment, but which are subsequently rejected, are retained for two years and then destroyed. Electronic media files are maintained indefinitely. These files remain available for the Agency when searching for qualified applicants for the variety of positions available agency-wide. Paper files on applicants may also be retained indefinitely. In divisional or regional offices, the paper records may be retained for an indefinite period of time. They are then forwarded to HRM or discarded. Applicant records, whether electronic media or hard copy will be maintained until they become inactive at which time they will be retired or destroyed in accordance with published records schedules of the Peace Corps or as approved by the National Archives and Records Administration. Most records are retained for a period of 2 years. Some records are destroyed by shredding or burning while magnetic tapes or disks are erased. SYSTEM MANAGER(S) AND ADDRESS: Director, Human Resources Management OR Records Management Officer Peace Corps Headquarters, 1111 20th St., NW., Washington, DC 20526. NOTIFICATION PROCEDURES: Any individual who wants to known whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager. Request should be accepted for processing if they contain sufficient information to convince the System Manager that the requester is the subject of the records, including identifying information needed to locate your record and a brief description of the item or items of information required. Requesters will be required to provide adequate information, such as a driver’s license, employment identification card, passport, or other identifying documents. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Individuals who wish to amend records pertaining to themselves should also address their PO 00000 Frm 00117 Fmt 4703 Sfmt 4703 55931 requests as described in the Notification section above. CONTESTING RECORD PROCEDURES: Individuals wishing to contest or amend information maintained in this system should specify the information being contested, the reasons for contesting it, and the proposed amendment to such information. Individuals have the right to request that we amend a record pertaining to them when it is believed to be inaccurate, or lacks relevance, timeliness, or completeness. At the time we grant access to a record, we will furnish guidelines on how to make a request to amend a record. Requests for amendments to records must be in writing and mailed or delivered to the FOIA/Privacy Act Officer, FOIA/Privacy Act Office, Peace Corps Headquarters, 1111 20th St., NW., Washington, DC 20526, who will coordinate the review of the request to amend the record with the appropriate office(s). Such requests must contain, at a minimum, identifying information needed to locate the record, a brief description of the item or items of information to be amended, and the reason for the requested change. The requester should submit as much documentation, arguments or other data as seems warranted to support the request for amendment. We will review all requests for amendments to records within 20 working days of receipt of the request and either make the changes or inform you of our refusal to do so and the reasons. RECORD SOURCE CATEGORIES: These records are normally submitted by the individuals seeking employment. Some records could come from individuals or employment agencies sponsoring the applications. Information in this system of records is provided by: (a) The individual to whom the information pertains; (b) Peace Corps officials; (c) Other sources contacted to provide additional information about the individual. System exempted from certain provisions of the Privacy Act: Pursuant to 5 U.S.C. 552a(k)(4), records contained within this system that are required by statute to be maintained and used solely for statistical purposes are exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). Pursuant to 5 U.S.C. 552a(k)(5), certain records contained within this system contain confidential source information and are exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). Pursuant to 552a(k)(6), E:\FR\FM\23SEN1.SGM 23SEN1 55932 Federal Register / Vol. 70, No. 184 / Friday, September 23, 2005 / Notices records that contain testing or examination material the release of which may compromise testing or examination procedures are also exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). proposed rule change is available on the ISE’s Web site (https:// www.iseoptions.com/legal/ proposed_rule_changes.asp), at the principal office of the ISE, and at the Commission’s Public Reference Room. Dated: August 15, 2005. Gilbert Smith Associate Director for Management. [FR Doc. 05–19023 Filed 9–22–05; 8:45 am] II. Self-Regulatory Organization’s Statement of the Purpose of, and Statutory Basis for, the Proposed Rule Change In its filing with the Commission, the ISE included statements concerning the purpose of, and basis for, the proposed rule change and discussed any comments it received on the proposed rule change. The text of these statements may be examined at the places specified in Item IV below. The ISE has prepared summaries, set forth in Sections A, B, and C below, of the most significant aspects of such statements. BILLING CODE 6501–01–M SECURITIES AND EXCHANGE COMMISSION [Release No. 34–52462; File No. SR–ISE– 2005–43] Self-Regulatory Organizations; International Securities Exchange, Inc.; Notice of Filing and Immediate Effectiveness of Proposed Rule Change Relating to Fee Changes September 19, 2005. Pursuant to Section 19(b)(1) of the Securities Exchange Act of 1934 (the ‘‘Act’’),1 and Rule 19b–4 thereunder,2 notice is hereby given that on September 1, 2005, the International Securities Exchange, Inc. (‘‘ISE’’ or ‘‘Exchange’’) filed with the Securities and Exchange Commission (‘‘Commission’’) the proposed rule change as described in Items I, II, and III below, which Items have been prepared by the ISE. The ISE has designated this proposal as one establishing or changing a due, fee, or other charge imposed by the ISE under Section 19(b)(3)(A)(ii) of the Act,3 and Rule 19b–4(f)(2) thereunder,4 which renders the proposal effective upon filing with the Commission. The Commission is publishing this notice to solicit comments on the proposed rule change from interested persons. I. Self-Regulatory Organization’s Statement of the Terms of Substance of the Proposed Rule Change The ISE is proposing to amend its Schedule of Fees to establish fees for transactions in options on the DIAMONDS Trust, Series 1, an exchange-traded fund.5 The text of the 1 15 U.S.C. 78s(b)(1). CFR 240.19b–4. 3 15 U.S.C. 78s(b)(3)(A)(ii). 4 17 CFR 240.19b–4(f)(2). 5 DIAMONDS is a registered trademark of Dow Jones & Company, Inc. (‘‘Dow Jones’’) for securities issued by the Diamonds Trust, Series 1 and has been licensed for use for certain purposes by Dow Jones to PDR Services Corporation (‘‘PDR’’) and the American Stock Exchange LLC (‘‘Amex’’) pursuant to a license agreement with Dow Jones. DIAMONDS and options which have DIAMONDS as their sole underlying interest (‘‘DIAMONDS Options’’) are not 2 17 VerDate Aug<31>2005 15:21 Sep 22, 2005 Jkt 205001 A. Self-Regulatory Organization’s Statement of the Purpose of, and Statutory Basis for, the Proposed Rule Change 1. Purpose The Exchange is proposing to amend its Schedule of Fees to establish fees for transactions in options on the DIAMONDS Trust, Series 1 (‘‘DIA’’), an exchange-traded fund.6 Specifically, the Exchange is proposing to adopt an execution fee and a comparison fee for all transactions in options on DIA.7 The amount of the execution fee and comparison fee for the product covered by this filing shall be the same for all order types on the Exchange—that is, orders for Public Customers 8 and NonCustomers 9 (which include Market sponsored, endorsed, sold, or promoted by Dow Jones. Dow Jones, PDR, and Amex have not licensed or authorized ISE to (i) engage in the creation, listing, provision of a market for trading, marketing, and promotion of DIAMONDS Options or (ii) to use and refer to the DIAMONDS trademark in connection with the listing, provision of a market for trading, marketing, and promotion of DIAMONDS Options or with making disclosures concerning DIAMONDS Options under any applicable federal or state laws, rules or regulations, and do not sponsor, endorse, or promote such activity by ISE. ISE is not affiliated in any manner with Dow Jones, PDR, or Amex. 6 The ISE represents that DIA constitutes ‘‘Fund Shares,’’ as defined in ISE Rule 502(h). Telephone conversation between Samir Patel, Assistant General Counsel, ISE, and Richard Holley III, Special Counsel, Division of Market Regulation, Commission, on September 8, 2005. 7 The ISE represents that these fees will be charged only to Exchange members. Telephone conversation between Samir Patel, Assistant General Counsel, ISE, and Richard Holley III, Special Counsel, Division of Market Regulation, Commission, on September 8, 2005. 8 See ISE Rule 100(32) (defining ‘‘Public Customer’’ as a person that is not a broker or dealer in securities). 9 See ISE Rule 100(22) (defining ‘‘Non-Customer’’ as a person or entity that is a broker or dealer in securities). PO 00000 Frm 00118 Fmt 4703 Sfmt 4703 Makers and Firm Proprietary)—and shall be equal to the execution fee and comparison fee, respectively, that are currently charged by the Exchange for transactions by Non-Customers in equity options.10 The Exchange believes the proposed rule change will further the Exchange’s goal of introducing new products to the marketplace that are competitively priced. 2. Statutory Basis The Exchange believes that the proposed rule change is consistent with Section 6(b)(4) of the Act,11 which requires that an exchange have an equitable allocation of reasonable dues, fees, and other charges among its members and other persons using its facilities. B. Self-Regulatory Organization’s Statement on Burden on Competition The Exchange believes that the proposed rule change does not impose any burden on competition that is not necessary or appropriate in furtherance of the purposes of the Act. C. Self-Regulatory Organization’s Statement on Comments on the Proposed Rule Change Received From Members, Participants or Others The Exchange has not solicited, and does not intend to solicit, comments on this proposed rule change. The Exchange has not received any unsolicited written comments from members or other interested parties. III. Date of Effectiveness of the Proposed Rule Change and Timing for Commission Action Because the foregoing rule change establishes or changes a due, fee, or other charge imposed by the Exchange, it has become effective pursuant to Section 19(b)(3)(A) of the Act 12 and Rule 19b–4(f)(2) 13 thereunder. At any time within 60 days of the filing of such proposed rule change, the Commission may summarily abrogate such rule change if it appears to the Commission that such action is necessary or appropriate in the public interest, for the protection of investors, or otherwise in furtherance of the purposes of the Act. IV. Solicitation of Comments Interested persons are invited to submit written data, views, and 10 The Commission notes that the applicable execution fee is currently between $.21 and $.12 per contract side, depending on the Exchange Average Daily Volume, and the comparison fee is currently $.03 per contract per side. 11 15 U.S.C. 78f(b)(4). 12 15 U.S.C. 78s(b)(3)(A). 13 17 CFR 19b–4(f)(2). E:\FR\FM\23SEN1.SGM 23SEN1

Agencies

[Federal Register Volume 70, Number 184 (Friday, September 23, 2005)]
[Notices]
[Pages 55929-55932]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-19023]


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PEACE CORPS


Privacy Act: System of Records

AGENCY: Peace Corps.

ACTION: Notice of adoption of new system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Peace Corps issued public notice of its proposal to 
adopt a new system of

[[Page 55930]]

records, PC-28, titled Applications for Employment. This second 
publication reflects technical revisions to the new system of records 
based on internal Agency comments and gives notice of the Agency's 
adoption of the new system of records.

DATES: This New System of Records was effective on July 26, 2005.

FOR FURTHER INFORMATION CONTACT: The Records Management Officer, Peace 
Corps Headquarters, 1111 20th St., NW., Washington, DC 20526.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, the 
Peace Corps issued public notice on June 16, 2005, of its proposal to 
adopt a new systems of records titled PC-28, Applications for 
Employment. The Agency did not receive any public comments. However, it 
did receive internal agency comments. This second publication reflects 
technical changes but does not include any substantive revisions. The 
publication also gives notice of the Agency's adoption of the new 
system of records.
Peace Corps (PC-28)

System name:
    Applications for Employment.

System location:
    Office of Management, Human Resources Management, 1111 20th Street 
NW., Washington DC 20526. Occasionally located on a temporary basis in 
domestic offices and overseas Posts. Electronic records are stored 
offsite by a contracted agent of the agency in a secure facility.

Categories of individuals covered by the system:
    All applicants for employment with the Peace Corps (including 
unsuccessful applicants).

Categories of records in the system:
    To the extent that an agency utilizes an automated medium in 
connection with maintenance of records in this system of records.
    Application forms, resumes and related correspondence. Position 
vacancy announcement information such as position title, series and 
grade level(s), office and duty location, opening and closing date of 
the announcement, and dates of referral and return of lists of 
qualified candidates; applicant personal data such as name, address, 
social security number, date of birth, sex, veterans' preference and 
federal competitive status; and applicant qualification and processing 
information such as qualifications, grade level eligibility, reason for 
ineligibility, referral status, and dates of notification.
    Related correspondence may include referral letters and memoranda 
relating to the application process; education and training related 
documentation; employment history and earnings; honors, awards or 
fellowships; military service; convictions or offenses against the law; 
names of relatives employed in the Federal service; qualification 
determinations; employment consideration; priority groupings; 
correspondence relating to the consideration of the individual for 
employment. These records may also include copies of correspondence 
(electronic and otherwise) between the applicant and the office or 
agency and other items provided by applicants but not specifically 
requested by the agency.
    The system also includes any Peace Corps employment application 
materials established for making appointments outside a register; or 
reassignments, promotions, reinstatements, or transfers of Federal 
employees into positions at Peace Corps.
    The records also contain information on the ranking of an 
applicant, his or her placement on a list of eligibles, what 
certificates/rosters applicant's names appeared on, requests for office 
approval of or opposition to an eligible's qualifications and the 
office's decision in the matter, an office's request for approval for 
the agency to pass over an eligible and the office's decision in the 
matter, and an agency's decision to object/pass over an eligible when 
the agency has authority to make such decisions. Reasons for when the 
objection/pass over decision applies to a compensable preference 
eligible with 30 percent or more disability. Records may also include: 
Agency applicant file systems where the agency retains applications, 
resumes, and other related records for hard-to-fill or unique positions 
for future consideration. Records and statements related to an 
applicant's involvement in intelligence related activities.

Authority for maintenance of system:
    The Peace Corps Act, 22 U.S.C. 2501, et seq., including 22 U.S.C. 
2506 and 22 U.S.C. 3901 et seq. (Foreign Service Act of 1980).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine uses A, B, C, D, E, F, G, H, I, J, and K apply to 
this system.

Records may also be disclosed to:
    (a) Evaluate qualifications of potential candidates by the 
Director, Human Resource Management and his/her delegates, Executive 
Staff, Hiring Managers and their delegates, other supervisors and 
personnel security staff. These records also may be reviewed by staff 
with internal audit responsibilities. The records are available to 
personnel specialists who review the applicants' qualifications and 
consider them for appropriate agency vacancies;
    (b) Persons named as references, and present or former supervisors, 
for purposes of commenting upon, rating or verifying information about 
past performance submitted as part of job application;
    (c) Other Federal agencies, state governments, foreign governments 
and international organizations where employees are being considered 
for detail, assignment or secondment;
    (d) Attorneys, union representatives or other persons designated by 
employees in writing to represent them in complaints, grievances, 
appeals, litigation cases, or administrative processes;
    (e) The Department of Labor, Department of Veterans Affairs, Social 
Security Administration, Department of Defense, or any other Federal 
agency that has special civilian employee retirement and disability 
programs; or to a national, state, county, municipal, or other publicly 
recognized charitable or income security, administration agency (e.g., 
State unemployment compensation agencies), when necessary to adjudicate 
a claim under the retirement, insurance, unemployment or health 
benefits programs of the agency or an agency cited above, or to an 
agency to conduct an analytical study or audit of benefits being paid 
or to be paid under such programs;
    (f) Offices within Peace Corps with an official need to know;
    (g) Other persons, entities, or organizations, as specified in the 
Privacy Act, 5 U.S.C. 552a(b)(1)-(b)(12).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The records are stored by electronic means and hard copy. Records 
are maintained on data storage devices, lists, forms and hard copy 
record files. Electronic records are maintained within Peace Corps on 
proprietary systems or within an automated application system on data 
storage devices. Information contained in the automated system is 
housed offsite in a secure location as government owned and retrievable 
information.

[[Page 55931]]

Retrieval:
    The records may be retrieved by the names of the individuals on 
whom they are maintained or by vacancy announcement number. In the 
Personnel Office, the records are recorded by name and vacancy 
announcement number. They can also be retrieved, by any common 
identifier in the automated application. These may be by individual 
name, social security number, vacancy announcement, demographic fields, 
veteran's status, current grade, grade applied for, or any other data 
fields completed by the applicant. Records are generally retrieved by 
the name with the social security number or date of birth as a 
secondary identifier when necessary.

Accessibility/Safeguards:
    All Peace Corps employees have undergone background investigations. 
Access to the Agency is controlled by security guards and admission is 
limited to those individuals possessing a valid identification card or 
individuals under proper escort. The Human Resource Management (HRM) 
office is in a secondary secured area where even Peace Corps employees 
not within the HRM organization are required to have escorts. All 
records containing personal information are maintained in secured file 
cabinets or in restricted areas, access to which is limited to 
authorized personnel. Access to computerized files is password-
protected and under the direct supervision of the system manager. The 
system manager and contractor have the capability of printing audit 
trails of access through the computer media, thereby permitting regular 
and ad hoc monitoring of system usage. Automated media is access 
limited to authorized personnel whose duties require access. Access to 
and use of these records are limited to those persons whose official 
duties require such access. Systems administered by contractors are 
secured by password and through a permissions based system. Permission 
is granted by a system administrator. Remote data storage facilities 
are secured through physical and system-based safeguards. Electronic 
files are password protected and accessible only by authorized 
personnel. Data maintained electronically at Peace Corps is on network 
servers and located in a locked room with physical access limited to 
authorized personnel.

Retention and disposal:
    Applications from individuals who are selected for positions with 
the Peace Corps are placed on the permanent side of the employee's 
Official Personnel Folder. Paper applications rejected in the initial 
review because they do not meet requirements for Agency employment and 
applications which appear to meet requirements for Agency employment, 
but which are subsequently rejected, are retained for two years and 
then destroyed. Electronic media files are maintained indefinitely. 
These files remain available for the Agency when searching for 
qualified applicants for the variety of positions available agency-
wide. Paper files on applicants may also be retained indefinitely. In 
divisional or regional offices, the paper records may be retained for 
an indefinite period of time. They are then forwarded to HRM or 
discarded. Applicant records, whether electronic media or hard copy 
will be maintained until they become inactive at which time they will 
be retired or destroyed in accordance with published records schedules 
of the Peace Corps or as approved by the National Archives and Records 
Administration. Most records are retained for a period of 2 years. Some 
records are destroyed by shredding or burning while magnetic tapes or 
disks are erased.

System manager(s) and address:
    Director, Human Resources Management OR Records Management Officer 
Peace Corps Headquarters, 1111 20th St., NW., Washington, DC 20526.

Notification procedures:
    Any individual who wants to known whether this system of records 
contains a record about him or her, who wants access to his or her 
record, or who wants to contest the contents of a record, should make a 
written request to the System Manager. Request should be accepted for 
processing if they contain sufficient information to convince the 
System Manager that the requester is the subject of the records, 
including identifying information needed to locate your record and a 
brief description of the item or items of information required. 
Requesters will be required to provide adequate information, such as a 
driver's license, employment identification card, passport, or other 
identifying documents. Requests for correction or amendment must 
identify the record to be changed and the corrective action sought. 
Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 
308.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Individuals who wish to amend records 
pertaining to themselves should also address their requests as 
described in the Notification section above.

Contesting record procedures:
    Individuals wishing to contest or amend information maintained in 
this system should specify the information being contested, the reasons 
for contesting it, and the proposed amendment to such information. 
Individuals have the right to request that we amend a record pertaining 
to them when it is believed to be inaccurate, or lacks relevance, 
timeliness, or completeness. At the time we grant access to a record, 
we will furnish guidelines on how to make a request to amend a record.
    Requests for amendments to records must be in writing and mailed or 
delivered to the FOIA/Privacy Act Officer, FOIA/Privacy Act Office, 
Peace Corps Headquarters, 1111 20th St., NW., Washington, DC 20526, who 
will coordinate the review of the request to amend the record with the 
appropriate office(s). Such requests must contain, at a minimum, 
identifying information needed to locate the record, a brief 
description of the item or items of information to be amended, and the 
reason for the requested change. The requester should submit as much 
documentation, arguments or other data as seems warranted to support 
the request for amendment. We will review all requests for amendments 
to records within 20 working days of receipt of the request and either 
make the changes or inform you of our refusal to do so and the reasons.

Record source categories:
    These records are normally submitted by the individuals seeking 
employment. Some records could come from individuals or employment 
agencies sponsoring the applications. Information in this system of 
records is provided by:
    (a) The individual to whom the information pertains;
    (b) Peace Corps officials;
    (c) Other sources contacted to provide additional information about 
the individual. System exempted from certain provisions of the Privacy 
Act: Pursuant to 5 U.S.C. 552a(k)(4), records contained within this 
system that are required by statute to be maintained and used solely 
for statistical purposes are exempted from 5 U.S.C. 552a(c)(3), (d), 
(e)(1), (e)(4)(G), (H) and (I), and (f). Pursuant to 5 U.S.C. 
552a(k)(5), certain records contained within this system contain 
confidential source information and are exempted from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). Pursuant to 
552a(k)(6),

[[Page 55932]]

records that contain testing or examination material the release of 
which may compromise testing or examination procedures are also 
exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and 
(I), and (f).

    Dated: August 15, 2005.
Gilbert Smith
Associate Director for Management.
[FR Doc. 05-19023 Filed 9-22-05; 8:45 am]
BILLING CODE 6501-01-M
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