Records Schedules; Availability and Request for Comments, 54774-54776 [05-18382]

Agencies

• National Archives and Records Administration

[Federal Register Volume 70, Number 179 (Friday, September 16, 2005)]
[Notices]
[Pages 54774-54776]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-18382]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 31, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):

    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: requestschedule@nara.gov.
    Fax: 301-837-3698.

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Acting Director, 
Life Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3120. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit

[[Page 54775]]

level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.
    Schedules Pending (note the new address for requesting schedules 
using e-mail):
    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-05-4, 8 items, 5 temporary items). Inputs, outputs, system 
documentation, and electronic mail and word processing copies 
associated with an electronic information system that tracks violations 
of food safety and inspection regulations at domestic meat and poultry 
plants. Proposed for permanent retention are recordkeeping copies of 
master files, quality enforcement reports generated by the system, and 
documentation necessary to access and use the system.
    2. Department of the Army, Agency-wide (N1-AU-04-10, 2 items, 2 
temporary items). Records relating to the design and creation of 
identification cards, tags, badges, and other personnel identification 
instruments. Also included are electronic copies of these records 
created using electronic mail and word processing. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    3. Department of Defense, Office of the Inspector General (N1-509-
04-1, 2 items, 2 temporary items). Master files and outputs associated 
with an electronic information system used to track audits and 
evaluations, findings, recommendations and audit follow-up, training, 
and time and attendance.
    4. Department of Education, Office of Management, (N1-441-05-5, 2 
items, 1 temporary item). Electronic copies of records created using 
electronic mail and word processing that pertain to case files relating 
to Department policies and procedures. Proposed for permanent retention 
are recordkeeping copies of these files.
    5. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-05-1, 4 items, 4 temporary items). 
Electronic copies of records created using electronic mail and word 
processing that are associated with employee medical conditions and 
exposure to harmful agents. This schedule also reduces the retention 
period for recordkeeping copies of files with potential research value, 
which were previously approved for disposal.
    6. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-05-2, 5 items, 5 temporary items). Inputs, outputs, 
master files, and documentation associated with an electronic 
information system used to collect and analyze aviation surveillance 
information.
    7. Department of Housing and Urban Development, Office of Housing 
(N1-207-05-1, 11 items, 11 temporary items). Electronic copies of 
records created using electronic mail and word processing that are 
associated with the Interstate Land Sales Registration Program. This 
schedule also authorizes a change in the recordkeeping format of main 
filing, enforcement, and investigatory case files to electronic 
document format. Recordkeeping copies of these records in hardcopy and 
microfilm were previously approved for disposal.
    8. Department of Housing and Urban Development, Office of Housing 
(N1-207-05-2, 2 items, 2 temporary items). Electronic copies of records 
created using electronic mail and word processing that are associated 
with mortgagee approvals.
    9. Department of Housing and Urban Development, Office of Housing 
(N1-207-05-3, 11 items, 11 temporary items). Electronic copies of 
records created using electronic mail and word processing that are 
associated with direct loans and capital advances for the elderly and 
persons with disabilities. This schedule also updates descriptions of 
recordkeeping copies of general subject files, chronological files, 
correspondence, and project and asset management files, which were 
previously approved for disposal.
    10. Department of Housing and Urban Development, Office of Labor 
Relations (N1-207-05-4, 3 items, 3 temporary items). Annual review 
files pertaining to the monitoring of labor standards statutes and 
other related Office functions. Also included are electronic copies of 
records created using electronic mail and word processing.
    11. Department of Justice, Criminal Division (N1-60-05-8, 1 item, 1 
temporary item). This schedule reduces the retention period for 
recordkeeping copies of Dallas, Texas Bank Fraud Task Force case files, 
which were previously approved for disposal.
    12. Department of Justice, Criminal Division (N1-60-05-9, 1 item, 1 
temporary item). This schedule reduces the retention period for 
recordkeeping copies of New England Bank Fraud Task Force case files, 
which were previously approved for disposal.
    13. The Department of Justice, Bureau of Prisons, (N1-129-05-15, 5 
items, 5 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used to manage food 
service at Federal prisons.
    14. Department of Justice, Federal Bureau of Investigation (N1-65-
05-8, 1 item, 1 temporary item). Records routinely compiled by program 
offices in advance of inspection by the Bureau's Office of Inspections. 
Records include a status report of current program activities, 
statistical accomplishments, and completed self-evaluations.
    15. Department of Transportation, Federal Aviation Administration 
(N1-237-05-5, 4 items, 4 temporary items). Inputs, outputs, and master 
files associated with an electronic information system used to collect 
and disseminate airman medical certification files.
    16. Department of Transportation, National Highway Traffic Safety 
Administration (N1-416-05-1, 4 items, 4 temporary items). Case files 
relating to disability discrimination complaints and discrimination in 
the workplace. Also included are electronic copies of records created 
using electronic mail and word processing.
    17. Department of the Treasury, Financial Management Service (N1-
425-05-3, 11 items, 7 temporary items). Records of the Electronic Funds 
Transfer Strategy Division relating to Government-wide cash management 
initiatives and objectives, including electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of marketing publications, 
posters, and public service announcements.
    18. Department of the Treasury, Internal Revenue Service (N1-58-05-
8, 1 item, 1 temporary item). Electronic forms to update and change 
government credit card holder information.
    19. National Archives and Records Administration, Government-wide 
(N1-GRS-04-6, 8 items, 7 temporary items). Records relating to the 
management, maintenance, and operation of aircraft used by Federal 
agencies. Included are such records as flight orders and flight logs, 
correspondence pertaining to modifications and testing of equipment, 
aircraft engine and diagnostic reports, and other records useful in the 
investigation of aircraft accidents or incidents. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of aircraft maintenance manuals for unique or customized aircraft.
    20. Small Business Administration, Investment Division (N1-309-05-
14, 5

[[Page 54776]]

items, 5 temporary items). Master files, outputs, backups, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used to track Office 
of Operations correspondence in the Division.
    21. Small Business Administration, Investment Division (N1-309-05-
17, 5 items, 5 temporary items). Master files, outputs, backups, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used to track files 
relating to venture capital investments by small business investment 
companies.
    22. Tennessee Valley Authority, Chief Financial Officer and 
Financial Services (N1-142-04-8, 4 items, 4 temporary items). Master 
files, outputs, and documentation associated with an electronic 
information system used to establish and manage risks related to power 
generation.

    Dated: September 9, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-18382 Filed 9-15-05; 8:45 am]
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