Defense Finance and Accounting Service; Privacy Act of 1974; Systems of Records, 49586-49587 [05-16667]

Download as PDF 49586 Federal Register / Vol. 70, No. 163 / Wednesday, August 24, 2005 / Notices Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Officials and employees of Government contractors and other Government agencies in the performance of their official duties related to the screening and selection of individuals for security clearances and/or special authorizations, access to facilities or attendance at conferences. The ‘Blanket Routine Uses’ published at the beginning of DTRA’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Automated records are stored on magnetic tapes, discs, computer printouts, hard drives, and DTRA computer server. Manual records are stored in paper file folders, card files and paper rosters. Threat Reduction Agency, 8725 John J. Kingman Drive, Ft. Belvoir VA 22060– 6201. Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, Dulles, VA 20166–7517. NOTIFICATION PROCEDURE: [FR Doc. 05–16665 Filed 8–23–05; 8:45 am] Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Chief, Security and Counterintelligence Directorate, Defense Threat Reduction Agency, 8725 John J. Kingman Drive, Ft. Belvoir VA 22060–6201. BILLING CODE 5001–01–P RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Chief, Security and Counterintelligence Directorate, Defense Threat Reduction Agency, 8725 John J. Kingman Drive, Ft. Belvoir VA 22060–6201. Written requests for information should contain the full name, home address, Social Security Number, date and place of birth. For personal visits, the individual must be able to provide identification showing full name, date and place of birth, and their Social Security Number. CONTESTING RECORD PROCEDURES: RETRIEVABILITY: Automated records are retrieved by individual’s last name, Social Security Number, conference title, and by type of badge issued. Manual records are retrieved by individuals’ last name, Social Security Number, organization or subject file. SAFEGUARDS: The DTRA rules for accessing records and for contesting contents and appealing initial agency determinations are published in DTRA Instruction 5400.11B; 32 CFR part 318; or may be obtained from the Chief, Security and Counterintelligence Directorate, Defense Threat Reduction Agency, 8725 John J. Kingman Drive, Ft. Belvoir VA 22060– 6201. The computer facility and terminals are located in restricted areas accessible only to authorized personnel. Manual records and computer printouts are available only to authorized persons with an official need to know. Buildings are protected by security forces and an electronic security system. RECORD SOURCE CATEGORIES: RETENTION AND DISPOSAL: EXEMPTIONS CLAIMED FOR THE SYSTEM: Computer records on individuals are moved to historical area of database files upon termination of an individual’s affiliation with DTRA; personnel security files are retained for two years at which point the SF 312 is mailed to National Archives Repository and all other information is destroyed. Manual records or conference attendees, visitors, and visit certifications to other agencies are maintained for two years and destroyed. Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source. An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 318. For additional information contact the General SYSTEM MANAGER(S) AND ADDRESS: Chief, Security and Counterintelligence Directorate, Defense VerDate jul<14>2003 15:23 Aug 23, 2005 Jkt 205001 Information is extracted from military and civilian personnel records, investigative files, and voluntarily submitted by the individual. Other Government agencies, law enforcement officials and contractors may provide the same data. PO 00000 Frm 00033 Fmt 4703 Sfmt 4703 DEPARTMENT OF DEFENSE Defense Finance and Accounting Service; Privacy Act of 1974; Systems of Records AGENCY: Defense Finance and Accounting Service, DoD. ACTION: Notice to Amend a System of Records; T1300 Disbursing Officer Establishment and Appointment Files. SUMMARY: The Defense Finance and Accounting Service is amending a system of records notice to its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on September 23, 2005 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to Ms. Linda Krabbenhoft, Freedom of Information Act/Privacy Act Program Manager, Defense Finance and Accounting Service, Denver, 6760 E. Irvington Place, Denver, CO 80279– 8000, telephone (303) 676–6045. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676–6045. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: August 17, 2005. Jeannette Owings-Ballard, OSD Federal Register Liaison Officer, Department of Defense. T1300 SYSTEM NAME: Disbursing Officer Establishment and Appointment Files (August 30, 2000, 65 FR 52715). E:\FR\FM\24AUN1.SGM 24AUN1 Federal Register / Vol. 70, No. 163 / Wednesday, August 24, 2005 / Notices CHANGES: * * * * ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: * RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Destroy 4 years after cutoff.’’ * * * * * T1300 SYSTEM NAME: Disbursing Officer Establishment and Appointment Files. SYSTEM LOCATION: Defense Finance and Accounting Service—Cleveland Center, 1240 East 9th Street, Cleveland, OH 44199–2055. Defense Finance and Accounting Service—Kansas City Center, 1500 East 95th Street, Kansas City, MO 64197– 0001. Defense Finance and Accounting Service—Indianapolis Center, 8899 East 56th Street, Indianapolis, IN 46249– 0001. Defense Finance and Accounting Service—Denver Center, 6760 East Irvington Place, Denver, CO 80279– 5000. Defense Finance and Accounting Service—Columbus Center, 4280 East 5th Avenue, Building 3, Columbus, OH 43218–2317. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To Federal Reserve banks to verify authority of the accountable individual to issue Treasury checks. The DoD ‘Blanket Routine Uses’ published at the beginning of the DFAS compilation of systems of records notices apply to this system. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: STORAGE: Maintained in file folders, optical disk systems, and computer databases. RETRIEVABILITY: By individual’s name, Social Security Number and accounting and disbursing station number. SAFEGUARDS: Military members and DoD civilians who are appointed as deputies and individuals appointed as accountable disbursing officers. As a minimum, records are accessed by person(s) responsible for servicing, and are authorized to use, the record system in performance of their official duties who are properly screened and cleared for need to know. Additionally, at some Centers, records are in office buildings protected by guards and controlled by screening of personnel and registering of visitors. CATEGORIES OF RECORDS IN THE SYSTEM: RETENTION AND DISPOSAL: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Records include forms for designation and appointment of deputy and disbursing officer, letters to Federal Reserve banks, and requests for approval and appointment of accountable officers; appointment letters; commencement of disbursing duty letters; Financial Management Service Forms 3023, Specimen Signatures and 5583, Signature Card. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations; DoD 7000.14–R, DoD Financial Management Regulation; DFAS 005, Delegation of Statutory Authority; and E.O. 9397 (SSN). PURPOSE(S): Information is used to determine whether an individual has held an accountable position in the past. To obtain data for the appointment or termination of deputies and the appointment or termination of other than finance officers as accountable officers. VerDate jul<14>2003 15:23 Aug 23, 2005 Jkt 205001 SYSTEM MANAGER(S) AND ADDRESS: Director of Network Operations, Defense Finance and Accounting Service—Cleveland Center, 1240 East 9th Street, Cleveland, OH 44199–2055. Director of Accounting Operations, Defense Finance and Accounting Service—Kansas City Center, 1500 East 95th Street, Kansas City, MO 64197– 0001. Director of Network Operations, Defense Finance and Accounting Service—Indianapolis Center, 8899 East 56th Street, Indianapolis, IN 46249– 0001. Director of Accounting Operations, Defense Finance and Accounting Service—Denver Center, 6760 East Irvington Place, Denver, CO 80279– 5000. Director of Accounting Operations or Network Operations, Defense Finance and Accounting Service—Columbus Center, 4280 East 5th Avenue, Building 3, Columbus, OH 43218–2317. Frm 00034 Fmt 4703 Sfmt 4703 NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Officer at the appropriate DFAS Center. Individuals should provide sufficient proof of identity, such as full name, Social Security Number, or other information verifiable from the record itself. RECORD ACCESS PROCEDURE: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the records management officer or the Privacy Act Officer at the appropriate DFAS Center. Individual should provide sufficient proof of identity, such as full name, Social Security Number, or other information verifiable from the record itself. CONTESTING RECORD PROCEDURES: The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from the Freedom of Information/ Privacy Act Program Manager, Office of Corporate Communications, 6760 E. Irvington Place, Denver, CO 80279– 8000. RECORD SOURCE CATEGORIES: Finance and accounting officers. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. Destroy 4 years after cutoff. PO 00000 49587 [FR Doc. 05–16667 Filed 8–23–05; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Defense Finance and Accounting Service; Privacy Act of 1974; Systems of Records AGENCY: Defense Finance and Accounting Service, DoD. ACTION: Notice To Amend a System of Records; T7332c Bankruptcy Processing Files. SUMMARY: The Defense Finance and Accounting Service is amending a system of records notice to its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on September 23, 2005 unless comments are received that would result in a contrary determination. E:\FR\FM\24AUN1.SGM 24AUN1

Agencies

DEPARTMENT OF DEFENSE

[Federal Register Volume 70, Number 163 (Wednesday, August 24, 2005)]
[Notices]
[Pages 49586-49587]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-16667]


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DEPARTMENT OF DEFENSE


Defense Finance and Accounting Service; Privacy Act of 1974; 
Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to Amend a System of Records; T1300 Disbursing Officer 
Establishment and Appointment Files.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service is amending a 
system of records notice to its existing inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 23, 2005 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to Ms. Linda Krabbenhoft, Freedom of 
Information Act/Privacy Act Program Manager, Defense Finance and 
Accounting Service, Denver, 6760 E. Irvington Place, Denver, CO 80279-
8000, telephone (303) 676-6045.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 17, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
T1300

System name:
    Disbursing Officer Establishment and Appointment Files (August 30, 
2000, 65 FR 52715).

[[Page 49587]]

Changes:
* * * * *

Retention and disposal:
    Delete entry and replace with ``Destroy 4 years after cutoff.''
* * * * *
T1300

System name:
    Disbursing Officer Establishment and Appointment Files.

System location:
    Defense Finance and Accounting Service--Cleveland Center, 1240 East 
9th Street, Cleveland, OH 44199-2055.
    Defense Finance and Accounting Service--Kansas City Center, 1500 
East 95th Street, Kansas City, MO 64197-0001.
    Defense Finance and Accounting Service--Indianapolis Center, 8899 
East 56th Street, Indianapolis, IN 46249-0001.
    Defense Finance and Accounting Service--Denver Center, 6760 East 
Irvington Place, Denver, CO 80279-5000.
    Defense Finance and Accounting Service--Columbus Center, 4280 East 
5th Avenue, Building 3, Columbus, OH 43218-2317.

Categories of individuals covered by the system:
    Military members and DoD civilians who are appointed as deputies 
and individuals appointed as accountable disbursing officers.

Categories of records in the system:
    Records include forms for designation and appointment of deputy and 
disbursing officer, letters to Federal Reserve banks, and requests for 
approval and appointment of accountable officers; appointment letters; 
commencement of disbursing duty letters; Financial Management Service 
Forms 3023, Specimen Signatures and 5583, Signature Card.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; DoD 7000.14-R, DoD 
Financial Management Regulation; DFAS 005, Delegation of Statutory 
Authority; and E.O. 9397 (SSN).

Purpose(s):
    Information is used to determine whether an individual has held an 
accountable position in the past.
    To obtain data for the appointment or termination of deputies and 
the appointment or termination of other than finance officers as 
accountable officers.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal Reserve banks to verify authority of the accountable 
individual to issue Treasury checks.
    The DoD `Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Maintained in file folders, optical disk systems, and computer 
databases.

Retrievability:
    By individual's name, Social Security Number and accounting and 
disbursing station number.

Safeguards:
    As a minimum, records are accessed by person(s) responsible for 
servicing, and are authorized to use, the record system in performance 
of their official duties who are properly screened and cleared for need 
to know. Additionally, at some Centers, records are in office buildings 
protected by guards and controlled by screening of personnel and 
registering of visitors.

Retention and disposal:
    Destroy 4 years after cutoff.

System manager(s) and address:
    Director of Network Operations, Defense Finance and Accounting 
Service--Cleveland Center, 1240 East 9th Street, Cleveland, OH 44199-
2055.
    Director of Accounting Operations, Defense Finance and Accounting 
Service--Kansas City Center, 1500 East 95th Street, Kansas City, MO 
64197-0001.
    Director of Network Operations, Defense Finance and Accounting 
Service--Indianapolis Center, 8899 East 56th Street, Indianapolis, IN 
46249-0001.
    Director of Accounting Operations, Defense Finance and Accounting 
Service--Denver Center, 6760 East Irvington Place, Denver, CO 80279-
5000.
    Director of Accounting Operations or Network Operations, Defense 
Finance and Accounting Service--Columbus Center, 4280 East 5th Avenue, 
Building 3, Columbus, OH 43218-2317.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer at the appropriate DFAS 
Center.
    Individuals should provide sufficient proof of identity, such as 
full name, Social Security Number, or other information verifiable from 
the record itself.

Record access procedure:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the records management officer or the Privacy Act Officer at the 
appropriate DFAS Center.
    Individual should provide sufficient proof of identity, such as 
full name, Social Security Number, or other information verifiable from 
the record itself.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Freedom of Information/Privacy Act Program Manager, Office of Corporate 
Communications, 6760 E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    Finance and accounting officers.

Exemptions claimed for the system:
    None.

[FR Doc. 05-16667 Filed 8-23-05; 8:45 am]
BILLING CODE 5001-06-P

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