Privacy Act of 1974; Privacy Act System of Records, 49318-49319 [05-16713]

Agencies

• National Aeronautics and Space Administration

[Federal Register Volume 70, Number 162 (Tuesday, August 23, 2005)]
[Notices]
[Pages 49318-49319]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-16713]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice 05-129]


Privacy Act of 1974; Privacy Act System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of Privacy Act system of records.

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SUMMARY: The National Aeronautics and Space Administration proposes to 
establish a system of records titled ``National Aeronautics and Space 
Administration Foreign National Management System.'' This system of 
records is to document, track, manage, analyze, and/or report on 
foreign access to NASA resources. Routine uses of this system of 
records will be to determine eligibility of foreign nationals, and U.S. 
citizens representing foreign entities, to access NASA facilities and 
resources. The records in this system of records are intended for the 
sole use of the U.S. Government and its contractors who support U.S. 
Government operations, policies, laws and regulations.

DATES: Submit comments 60 calendar days from the date of this 
publication.

ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief 
Information Officer, National Aeronautics and Space Administration 
Headquarters, Washington, DC 20546-0001, (202) 358-4787.

FOR FURTHER INFORMATION CONTACT: Patti F. Stockman, Privacy Act 
Officer, Office of the Chief Information Officer, National Aeronautics 
and Space Administration Headquarters, Washington, DC 20546-0001, (202) 
358-4787.

SUPPLEMENTARY INFORMATION: This publication is in accordance with the 
Privacy Act requirement that agencies publish each system of records in 
the Federal Register. Pursuant to Section 208 of the E-Government Act 
of 2002, NASA has conducted a Privacy Impact Assessment (PIA). A copy 
of the PIA can be obtained by contacting the NASA Privacy Act Officer 
at the address listed above. Authorization as an Information Collection 
under the Paperwork Reduction Act is being sought from OMB and will be 
noticed as a separate submission.
NASA 10 FNMS

SYSTEM NAME:
    National Aeronautics and Space Administration Foreign National 
Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The centralized data system is located at the Extranet Security 
Portals Group, 1225 Clark Street, Suite 1103, Arlington, VA 22202.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All non-U.S. citizens, to include Lawful Permanent Residents 
seeking access to NASA facilities, resources, laboratories, contractor 
sites, Federally Funded Research and Development Centers or NASA 
sponsored events for unclassified purposes to include employees of NASA 
or NASA contractors; prospective NASA or NASA contractor employees; 
employees of other U.S. Government agencies or their contractors of 
universities, of companies (professional or service staff), or of other 
institutions; foreign students at U.S. institutions; officials or other 
persons employed by foreign governments or other foreign institutions 
who may or may not be involved in cooperation with NASA under 
international agreements; permanent resident aliens; foreign media 
representatives; and representatives or agents of foreign national 
governments seeking access to NASA facilities, to include high-level 
protocol visits; or international relations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include information about the individuals 
seeking access to NASA resources. Information about an individual may 
include, but is not limited to: name, home address, place of birth and 
citizenship, U.S. visitor/travel document numbers, employment 
information, Tax Identification Numbers (Social Security Number), and 
reason and length of proposed NASA access.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 304(a) of the National Aeronautics and Space Act, codified 
at 42 U.S.C. Sec.  2455; Federal Property Management Regulation, 41 CFR 
Ch. 101; 14 CFR parts 1203 through 1203b; 14 CFR 1213; 15 CFR 744; 22 
CFR 62; 22 CFR 120-130; 40 U.S.C. 1441, and 44 U.S.C. 3101, and 
Executive Order 9397.

PURPOSE(S):
    Records are maintained and used by NASA to document, track, manage, 
analyze, and/or report on foreign visit and assignment access to NASA 
facilities including Headquarters, Field Offices, National 
Laboratories, Federally Funded Research and Development Centers, 
Contractor Sites, components facilities (NASA Management Office, 
Wallops Flight Facility, White Sands Test Facility, White Sands 
Complex, Independent Validation & Verification Facility, Michoud 
Assembly Center, Moffett Federal Airfield, Goldstone Deep Space 
Communications Complex, Goddard Institute for Space Studies, National 
Scientific Balloon Facility, Plum Brook Station).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES
    1. A record from this system may be disclosed to authorized 
contractors who

[[Page 49319]]

are responsible for NASA security and who require this information to 
perform their contractual obligations to NASA.
    2. A record from this system may be disclosed to contractors, 
grantees, participants in cooperative agreements, collaborating 
researchers, or their employees, if required for the performance of 
their responsibilities with respect to national security, international 
visit and assignment, or foreign access.
    3. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member with respect to 
the subject matter of his or her own record. The member of Congress 
must provide a copy of the constituent's request for assistance.
    4. A record from this system may be disclosed to foreign 
governments or international organizations if required by treaties, 
international conventions, or executive agreements.
    5. A record from this system may be disclosed to members of a NASA 
Advisory Committee or Committees and interagency boards charged with 
responsibilities pertaining to international visits and assignments 
and/or national security when authorized by the individual or to the 
extent the committee(s) is so authorized and such disclosure is 
required by law.
    6. A record from this system may be disclosed to Federal 
intelligence organizations, when required by applicable law.
    7. A record from this system may be disclosed to Federal agencies 
for the purpose of determining preliminary visa eligibility when 
authorized by the individual or as required by law.
    8. A record from this system may be disclosed to respond to White 
House inquiries when required by law.
    9. A record from this system may be disclosed to a NASA contractor, 
subcontractor, grantee, or other Government organization involved in an 
investigation or administrative inquiry concerning a violation of a 
Federal or State statute or NASA regulation on the part of an officer 
or employee of the contractor, subcontractor, grantee, or other 
Government organization, when and to the extent the information is 
required by law.
    10. A record from this system may be disclosed to an internal or 
external organization or element thereof, conducting audit activities 
of a NASA contractor or subcontractor to the extent required by law.
    11. A record from this system may be disclosed to provide personal 
identifying data to Federal, State, local, or foreign law enforcement 
representatives seeking confirmation of identity of persons under 
investigation, to the extent necessary and required by law.
    12. Standard routine uses 1 through 4 inclusive as set forth in 
Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records will be stored in electronic format.

RETRIEVABILITY:
    Records may be retrieved by name and other personal identifiers. 
Records are indexed by individual's name, file number, badge number, 
decal number, payroll number, passport or visa numbers, and/or Social 
Security Number.

SAFEGUARDS:
    An approved security plan for this system has been established in 
accordance with OMB Circular A-130, Management of Federal Information 
Resources. Individuals will have access to the system only when and to 
the extent such access is legally authorized, each item of information 
is required for his or her job, and the access is in accordance with 
approved authentication methods. Only key authorized employees with 
appropriately configured system roles can access the system.

RETENTION AND DISPOSAL:
    Records are stored in the Foreign National Management System and 
managed, retained and dispositioned in accordance with the guidelines 
defined in NASA Procedural Requirements (NPR) 1441.1D, NASA Records 
Retention Schedules, Schedule 1, item 35.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Security Management Division, National Aeronautics and 
Space Administration, Headquarters, Office of Security and Program 
Protection, 300 E. Street, SW., Washington, DC 20546-0001.

NOTIFICATION PROCEDURES:
    Individuals inquiring about their records should notify the System 
Manager at the address given above.

RECORDS ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the System Manager at the address given 
above. Requests must contain the following identifying data concerning 
the requestor: First, middle, and last name; date and place of birth; 
Visa/Passport/Social Security Number; period and place of visit/
assignment/employment with NASA.

CONTESTING RECORD PROCEDURES:
    The NASA regulations governing access to records and the procedures 
for contesting the contents and appealing initial determinations are 
set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Records, including official government documentation, are provided 
by individuals requesting access to NASA facilities and contractor 
sites, from existing databases containing this information at Federally 
Funded Research and Development Centers, and from other Federally 
funded sources located at NASA facilities.

Patricia L. Dunnington,
Chief Information Officer.
[FR Doc. 05-16713 Filed 8-22-05; 8:45 am]
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