Privacy Act of 1974; Systems of Records, 46268-46301 [05-15420]

Agencies

• DEPARTMENT OF THE TREASURY
• Department of Treasury

[Federal Register Volume 70, Number 152 (Tuesday, August 9, 2005)]
[Notices]
[Pages 46268-46301]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-15420]



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Part II





Department of the Treasury





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Privacy Act of 1974; Systems of Records; Notice

Federal Register / Vol. 70, No. 152 / Tuesday, August 9, 2005 / 
Notices

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DEPARTMENT OF THE TREASURY


Privacy Act of 1974; Systems of Records

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Departmental Offices (DO) is 
publishing its Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. 
A-130, the Department has completed a review of its Privacy Act systems 
of records notices to identify minor changes that will more accurately 
describe these records. Such changes throughout the document are 
editorial in nature and consist principally of changes to system 
locations and system manager addresses, and revisions to organizational 
titles. Other changes include the deletion of a routine use from DO 
.144-General Counsel Litigation Referral and Reporting System, and the 
title of DO .060 being changed from ``Correspondence Files and Records 
on Employee Complaints and/or Dissatisfaction'' to ``Correspondence 
Files and Records on Dissatisfaction.''
    This publication also incorporates the amendments to several 
systems of records maintained by the Departmental Offices that were 
published on October 4, 2002, and March 31, 2003, at 67 FR 62290 and 68 
FR 15555 respectively.
    Twelve systems of records have been added to the Department's 
inventory of Privacy Act notices since February 19, 2002, as follows:

DO .214-D.C. Pensions Retirement Records (October 9, 2002, at 67 FR 
63012).
DO .311-TIGTA Office of Investigations Files (May 22, 2003, at 68 FR 
28046).

    On September 22, 2003, systems of records for the Treasury 
Inspector General for Tax Administration (TIGTA) were published 
beginning at 68 FR 55086:

DO .301-TIGTA General Personnel and Payroll,
DO .302-TIGTA--Medical Records,
DO .303-TIGTA--General Correspondence,
DO .304-TIGTA--General Training,
DO .305-TIGTA--Personal Property Management Records,
DO .306-TIGTA--Recruiting and Placement Records,
DO .307-TIGTA--Employee Relations Matters, Appeals, Grievances, and 
Complaint Files,
DO .308-TIGTA--Data Extracts,
DO .309-TIGTA--Chief Counsel Case Files,
DO .310-TIGTA--Chief Counsel Disclosure Section.

    Prior to October 26, 2001, The Financial Crimes Enforcement Network 
(FinCEN) was an office located within the Departmental Offices of the 
Department of the Treasury. Pursuant to Section 361 of the USA Patriot 
Act, Pub. L. 107-56, FinCEN was established as a separate Treasury 
bureau. The following systems of records were transferred to FinCEN and 
renumbered on November 25, 2003, (see 68 FR 66159):

DO .200--FinCEN Data Base
DO .212--Suspicious Activity Reporting System (SARS)
DO .213--Bank Secrecy Act Reports System
    The following systems of records are being removed from the 
Department's inventory of Privacy Act notices:

DO .183--Private Relief Tax Bill Files
DO .201--Fitness Center Records

    The systems notices are reprinted in their entirety following the 
Table of Contents.
    This notice covers all systems of records adopted up to July 1, 
2005.

    Dated: July 28, 2005.
Nicholas Williams,
Deputy Assistant Secretary for Headquarters Operations.y

Table of Contents

Departmental Offices (DO)
DO .003--Law Enforcement Retirement Claims Records
DO .007--General Correspondence Files
DO .010--Office of Domestic Finance, Actuarial Valuation System
DO .015--Political Appointee Files.
DO .060--Correspondence Files and Records on Dissatisfaction 
(formerly: Correspondence Files and Records On Employee Complaints 
and/or Dissatisfaction)
DO .111--Office of Foreign Assets Control Census Records
DO .114--Foreign Assets Control Enforcement Records
DO .118--Foreign Assets Control Licensing Records
DO .144--General Counsel Litigation Referral and Reporting System
DO .149--Foreign Assets Control Legal Files
DO .190--Investigation Data Management System
DO .191--Human Resources and Administrative Records System
DO .193--Employee Locator and Automated Directory System
DO .194--Circulation System
DO .196--Security Information System
DO .202--Drug-Free Workplace Program Records
DO .207--Waco Administrative Review Group Investigation
DO .209--Personal Services Contracts (PSC)
DO .214--D.C. Pensions Retirement Records
DO .216--Treasury Security Access Control and Certificates Systems
DO .301--TIGTA--General Personnel and Payroll
DO .302--TIGTA--Medical Records
DO .303--TIGTA--General Correspondence
DO .304--TIGTA--General Training
DO .305--TIGTA--Personal Property Management Records
DO .306--TIGTA--Recruiting and Placement Records
DO .307--TIGTA--Employee Relations Matters, Appeals, Grievances, and 
Complaint Files
DO .308--TIGTA--Data Extracts
DO .309--TIGTA--Chief Counsel Case Files
DO .310--TIGTA--Chief Counsel Disclosure Section
DO .311--TIGTA--Office of Investigations Files
TREASURY/DO .003

System name:
    Law Enforcement Retirement Claims Records--Treasury/DO.

System location:
    These records are located in the Office of Human Resources Strategy 
and Solutions, Suite 1200, 1750 Pennsylvania Avenue, NW., Department of 
the Treasury, Washington, DC 20220.

Categories of individuals covered by the system:
    Current or former Federal employees who have submitted claims for 
law enforcement retirement coverage (claims) with their bureaus in 
accordance with 5 U.S.C. 8336(c)(1) and 5 U.S.C. 8412(d).

Categories of records in the system:
    The system contains records relating to claims filed by current and 
former Treasury employees under 5 U.S.C. 8336(c)(1) and 5 U.S.C. 
8412(d). These case files contain all documents related to the claim 
including statements of witnesses, reports of interviews and hearings, 
examiner's findings and recommendations, a copy of the original and 
final decision, and related correspondence and exhibits.

Authority for maintenance of the system:
    5 U.S.C. 8336(c)(1), 8412(d), 1302, 3301, and 3302; E.O. 10577; 3 
CFR 1954-1958 Comp., p. 218 and 1959-1963 Comp., p. 519; and E.O. 
10987.

Purpose(s):
    The purpose of the system is to make determinations concerning 
requests by Treasury employees that the position he or she holds 
qualifies as a law enforcement position for the purpose of 
administering employment and retirement benefits.

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Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used:
    (1) To disclose pertinent information to the appropriate Federal, 
state, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) To disclose information to any source from which additional 
information is requested in the course of processing a claim, to the 
extent necessary to identify the individual whose claim is being 
adjudicated, inform the source of the purpose(s) of the request, and 
identify the type of information requested;
    (3) To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an individual, 
the issuance of a security clearance, the conducting of a security or 
suitability investigation of an individual, the classifying of jobs, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to requesting the agency's 
decision on the matter;
    (4) To provide information to a congressional office in response to 
an inquiry made at the request of the individual to whom the record 
pertains;
    (5) To disclose information which is necessary and relevant to the 
Department of Justice or to a court when the Government is party to a 
judicial proceeding before the court;
    (6) To provide information to the National Archives and Records 
Administration for use in records management inspections conducted 
under authority of 44 U.S.C. 2904 and 2908;
    (7) To disclose information to officials of the Merit Systems 
Protection Board, the Office of the Special Counsel, the Federal Labor 
Relations Authority, the Equal Employment Opportunity Commission, or 
the Office of Personnel Management when requested in performance of 
their authorized duties;
    (8) To disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing Counsel or witnesses in the course of civil 
discovery, litigation or settlement negotiations in response to a 
subpoena where relevant or potentially relevant to a proceeding, or in 
connection with criminal law proceedings; and
    (9) To provide information to officials of labor organizations 
recognized under the Civil Service Reform Act when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting work conditions.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and electronic media.

Retrievability:
    By the names of the individuals on whom they are maintained.

Safeguards:
    Lockable metal filing cabinets to which only authorized personnel 
have access. Automated databases are password protected.

Retention and disposal:
    Disposed of after closing of the case in accordance with General 
Records Schedule 1, Civilian Personnel Records, Category 7d.

System manager(s) and addresses:
    Director, Office of Human Resources Strategy and Solutions, Suite 
1200, 1750 Pennsylvania Avenue, NW., Department of the Treasury, 
Washington, DC 20220.

Notification procedure:
    It is required that individuals submitting claims be provided a 
copy of the record under the claims process. They may, however, contact 
the agency personnel or designated office where the action was 
processed, regarding the existence of such records on them. They must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record access procedures:
    It is required that individuals submitting claims be provided a 
copy of the record under the claims process. However, after the action 
has been closed, an individual may request access to the official copy 
of the claim file by contacting the system manager. Individuals must 
provide the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Contesting record procedures:
    Review of requests from individuals seeking amendment of their 
records which have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determining if the record accurately 
documents the action of the agency ruling on the case, and will not 
include a review of the merits of the action, determination, or 
finding. Individuals wishing to request amendment to their records to 
correct factual errors should contact the system manager. Individuals 
must furnish the following information for their records to be located 
and identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record source categories:
    Information in this system of records is provided: (1) By the 
individual on whom the record is maintained, (2) by testimony of 
witnesses, (3) by agency officials, (4) from related correspondence 
from organizations or persons.

Exemptions claimed for the system:
    None.
TREASURY/DO .007

System name:
    General Correspondence Files--Treasury/DO.

System location:
    Departmental Offices, Department of the Treasury, 1500 Pennsylvania 
Ave., NW., Washington, DC 20220. Components of this record system are 
in the following offices within the Departmental Offices:
    1. Office of Foreign Assets Control.
    2. Office of Tax Policy.
    3. Office of International Affairs.
    4. Office of the Executive Secretariat.
    5. Office of Legislative Affairs.

Categories of individuals covered by the system:
    Members of Congress, U.S. Foreign Service officials, officials and 
employees of the Treasury Department, officials of municipalities and 
state governments, and the general public, foreign nationals, members 
of the news media, businesses, officials and employees of other Federal 
Departments and agencies.

Categories of records in the system:
    Incoming correspondence and replies pertaining to the mission, 
function, and operation of the Department, tasking sheets, and internal 
Treasury memorandum.

Authority for maintenance of the system:
    5 U.S.C. 301.

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Purpose(s):
    The manual systems and/or electronic databases (e.g., Treasury 
Automated Document System (TADS)) used by the system managers are to 
manage the high volume of correspondence received by the Departmental 
Offices and to accurately respond to inquiries, suggestions, views and 
concerns expressed by the writers of the correspondence. It also 
provides the Secretary of the Treasury with sentiments and statistics 
on various topics and issues of interest to the Department.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (2) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (3) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (4) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (5) Provide information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license;
    (6) Provide information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Paper records, file folders and magnetic media.

Retrievability:
    By name of individual or letter number, address, assignment control 
number, or organizational relationship.

Safeguards:
    Access is limited to authorized personnel with a direct need to 
know. Rooms containing the records are locked after business hours. 
Some folders are stored in locked file cabinets in areas of limited 
accessibility except to employees. Others are stored in electronically 
secured areas and vaults. Access to electronic records is by password.

Retention and disposal:
    Some records are maintained for three years, then destroyed by 
burning. Other records are updated periodically and maintained as long 
as needed. Some electronic records are periodically updated and 
maintained for two years after date of response; hard copies of those 
records are disposed of after three months in accordance with the NARA 
schedule. Paper records of the Office of the Executive Secretary are 
stored indefinitely at the Federal Records Center.

System manager(s) and addresses:
    1. Director, Office of Foreign Assets Control, U.S. Treasury 
Department, Room 2233, Treasury Annex, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    2. Freedom of Information Act Officer, Office of Tax Policy, U.S. 
Treasury Department, Room 5037G-MT, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    3. Manager, International Affairs Business Office, U.S. Treasury 
Department, Room 4456-MT, 1500 Pennsylvania Ave., NW., Washington, DC 
20220.
    4. Director, VIP Correspondence, Office of the Executive 
Secretariat, U.S. Treasury Department, Room 3419-MT, Washington, DC 
20220.
    5. Deputy to the Assistant Secretary, Office of Legislative 
Affairs, U.S. Treasury Department, Room 3464-MT, Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in this system may 
inquire in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix A. Individuals must submit a written request 
containing the following elements: (1) Identify the record system; (2) 
identify the category and type of records sought; and (3) provide at 
least two items of secondary identification (date of birth, employee 
identification number, dates of employment or similar information). 
Address inquiries to Director, Disclosure Services (see ``Record access 
procedures'' below).

Record Access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting Record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Members of Congress or other individuals who have corresponded with 
the Departmental Offices, other governmental agencies (Federal, state 
and local), foreign individuals and official sources.

Exemptions claimed for the system:
    None.
TREASURY/DO .010

System name:
    Office of Domestic Finance, Actuarial Valuation System--Treasury/
DO.

System location:
    Departmental Offices, Office of Government Financing, Office of 
Policy and Legislative Review, 1120 Vermont Avenue, NW., Washington, DC 
20005.

Categories of individuals covered by the system:
    Participants and beneficiaries of the Foreign Service Retirement 
and Disability System and the Foreign Service Pension System. Covered 
employees are located in the following agencies: Department of State, 
Department of Agriculture, Agency for International Development, Peace 
Corps, and the Department of Commerce.

Categories of records in the system:
    Information in the system is as follows: Active Records: Name; 
social security number; salary; category-grade; pay-plan; department-
class; year of entry into system; service computation date; year of 
birth; year of resignation or year of death, and refund if any.
    Retired Records: Same as actives; annuity; year of separation; 
cause of separation (optional, disability, deferred, etc.); years and 
months of service by type of service; marital status; spouse's year of 
birth; annuitant type; principal's year of death; number of children on 
annuity roll; children's years of birth and annuities.

Authority for maintenance of the system:
    22 U.S.C. 4058 and 22 U.S.C. 4071h.

Purpose(s):
    22 U.S.C. 4058 and 22 U.S.C. 4071h require that the Secretary of 
the Treasury prepare estimates of the

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annual appropriations required to be made to the Foreign Service 
Retirement and Disability Fund. The Secretary of the Treasury is also 
required, at least every five years, to prepare valuations of the 
Foreign Pension System and the Foreign Service Retirement and 
Disability System. In order to satisfy this requirement, participant 
data must be collected so that liabilities for the Foreign Service 
Retirement and Disability System and the Foreign Service Pension System 
can be actuarially determined.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Data regarding specific individuals is released only to the 
contributing agency for purposes of verification.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Data is stored electronically.

Retrievability:
    Alphabetically.

Safeguards:
    Access is restricted to select employees of the Office of 
Government Financial Policy. Passwords are required to access the data.

Retention and disposal:
    Records are retained on a multiple year basis in order to perform 
actuarial experience studies.

System manager(s) and address:
    Director, Office of Policy and Legislative Review, Departmental 
Offices, 1500 Pennsylvania Ave., NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (see ``Record access procedures'' below).

Record Access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting Record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Data for actuarial valuation are provided by organizations 
responsible for pension funds and pay records, namely the Department of 
State and the National Finance Center.

Exemptions claimed for the system:
    None.
TREASURY/DO .015

System name:
    Political Appointee Files--Treasury/DO.

System location:
    Department of the Treasury, Departmental Offices, 1500 Pennsylvania 
Avenue, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Individuals who may possibly be appointed to political positions in 
the Department of the Treasury, consisting of Presidential appointees 
requiring Senate confirmation; non-career Senior Executive Service 
appointees; and Schedule C appointees.

Categories of records in the system:
    Files may consist of the following: Referral letters; White House 
clearance letters; information about an individual's professional 
licenses (if applicable); IRS results of inquiries; notation of 
National Agency Check (NAC) results (favorable or otherwise); internal 
memoranda concerning an individual; Financial Disclosure Statements 
(Standard Form 278); results of inquiries about the individual; 
Questionnaire for National Security Positions Standard Form 86; 
Personal Data Statement and General Counsel Interview sheets; published 
works including books, newspaper and magazine articles, and treatises 
by the individual; newspaper and magazine articles written about or 
referring to the individual; and or articles containing quotes by the 
individual, and other correspondence relating to the selection and 
appointment of political appointees.

Authority for maintenance of the system:
    5 U.S.C. 3301, 3302 and E.O. 10577.

Purpose(s):
    These records are used by authorized personnel within the 
Department to determine a potential candidate's suitability for 
appointment to non-career positions within the Department of the 
Treasury.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be disclosed to:
    (1) The Office of Personnel Management, Merit Systems Protection 
Board, Equal Employment Opportunity Commission, and General Accounting 
Office for the purpose of properly administering Federal personnel 
systems or other agencies' systems in accordance with applicable laws, 
Executive Orders, and regulations;
    (2) A Federal, state, local or foreign agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information which has requested information relevant to or necessary to 
the requesting agency's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation or settlement 
negotiations in response to a subpoena where relevant or potentially 
relevant to a proceeding, or in connection with criminal law 
proceedings;
    (4) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation; 
and
    (6) Appropriate Federal, state, local or foreign agencies 
responsible for investigating or prosecuting the violation of, or for 
implementing a statute, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Correspondence and forms in file folders. Records are also 
maintained in electronic media.

Retrievability:
    Information accessed by last name of individual and Social Security 
Number.

Safeguards:
    Building employs security guards. Data is kept in locked file 
cabinets and is accessible to authorized personnel only. Electronic 
media is password protected.

[[Page 46272]]

Retention and disposal:
    Records are destroyed at the end of the Presidential administration 
during which the individual is hired. For non-selectees, records of 
individuals who are not hired are destroyed one year after the file is 
closed, but not later than the end of the Presidential administration 
during which the individual is considered.

System manager(s) and address:
    White House Liaison, Department of the Treasury, Rm 3024, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be informed if they are named in this system 
or gain access to records maintained in the system must submit a 
written, signed request containing the following elements: (1) Identify 
the record system; (2) identify the category and type of records 
sought; and (3) provide at least two items of secondary identification 
(date of birth, employee identification number, dates of employment, or 
similar information). Address inquiries to: Director, Disclosure 
Services, Department of the Treasury, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.

Record access procedures:
    See ``Record Notification procedure'' above.

Contesting record procedures:
    See ``Record Notification procedure'' above.

Record source categories:
    Records are submitted by the individuals and compiled from 
interviews with those individuals seeking non-career positions. 
Additional sources may include The White House, Office of Personnel 
Management, Internal Revenue Service, Department of Justice and 
international, state, and local jurisdiction law enforcement components 
for clearance documents, and other correspondence and public record 
sources.

Exemptions claimed for the system:
    None.
TREASURY/DO .060

System name:
    Correspondence Files and Records on Dissatisfaction--Treasury/DO.

System location:
    Office of Human Resources Strategy and Solutions, Suite 1200, 1750 
Pennsylvania Avenue, NW., Department of the Treasury, Washington, DC 
20220.

Categories of individuals covered by the system:
    Former and current Department employees who have submitted 
complaints to the Office of Human Resources Strategy and Solutions 
(HRSS) or whose correspondence concerning a matter of dissatisfaction 
has been referred to HRSS.

Categories of records in the system:
    Correspondence dealing with former and current employee complaints.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    To maintain a record of correspondence related to inquiries filed 
with the Departmental Office of Human Resources Strategy and Solutions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, state, 
and local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential civil 
or criminal law or regulation;
    (2) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (3) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (4) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders, file cabinets.

Retrievability:
    By bureau and employee name.

Safeguards:
    Maintained in filing cabinet and released only to Office of 
Personnel staff or other Treasury officials on a need-to-know basis.

Retention and disposal:
    Records are maintained and disposed of in accordance with 
Department of the Treasury Directive 25-02, ``Records Disposition 
Management Program'' and the General Records Schedule.

System manager(s) and address:
    Director, Office of Human Resources Strategy and Solutions, 
Department of the Treasury, Washington, DC 20220.

Notification procedure:
    Persons inquiring as to the existence of a record on themselves may 
contact: Director, Office of Human Resources Strategy and Solutions, 
Suite 1200, 1750 Pennsylvania Avenue, NW., Department of the Treasury, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.

Record access procedures:
    Persons seeking access to records concerning themselves may 
contact: Office of Human Resources Strategy and Solutions, Suite 1200, 
1750 Pennsylvania Avenue, NW., Department of the Treasury, Washington, 
DC 20220. The inquiry must include the individual's name and employing 
bureau.

Contesting record procedures:
    Individuals wishing to request amendment to their records to 
correct factual error should contact the Director, Office of Human 
Resources Strategy and Solutions at the address shown in Access, above. 
They must furnish the following information: (a) Name; (b) employing 
bureau; (c) the information being contested; (d) the reason why they 
believe information is untimely, inaccurate, incomplete, irrelevant, or 
unnecessary.

Record source categories:
    Current and former employees, and/or representatives, employees' 
relatives, general public, Congressmen, the White House, management 
officials.

Exemptions claimed for the system:
    None.
TREASURY/DO .111

System name:
    Office of Foreign Assets Control Census Records--Treasury/DO.

System location:
    Office of Foreign Assets Control Treasury Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Although most reporters in the Census in this system of records are 
not individuals, such censuses reflect some small number of U.S. 
individuals as

[[Page 46273]]

holders of assets subject to U.S. jurisdiction which are blocked under 
the various sets of Treasury Department regulations involved.

Categories of records in the system:
    Reports of several censuses of U.S.-based, foreign-owned assets 
which have been blocked at any time since 1940 under Treasury 
Department regulations found under 31 CFR part 1, subpart B, Chapter V.

Authority for maintenance of the system:
    50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 50 U.S.C. 1701 et seq.; 
and 31 CFR Ch. V.

Purpose(s):
    This system of records is used to identify and administer assets of 
blocked foreign governments, groups or persons. Censuses are undertaken 
at various times for specific sanction programs to identify the 
location, type, and value of property frozen under OFAC administered 
programs. The information is obtained by requiring reports from all 
U.S. holders of blocked property subject to the reporting requirements. 
The reports normally contain information such as the name of the U.S. 
holder, the foreign account party, location of the property and a 
description of the type and value of the asset. In some instances, 
adverse claims by U.S. persons against the blocked property are also 
reported.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose information to appropriate state agencies which are 
concerned with or responsible for abandoned property;
    (2) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (3) Provide information to a Congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (5) Provide certain information to appropriate senior foreign-
policy-making officials in the Department of State.
    (6) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosure to 
opposing counsel or witnesses, in the course of civil discovery, 
litigation, or settlement negotiations in response to a subpoena or in 
connection with criminal law proceedings when the United States or any 
agency or subdivision thereof is a party to any of the above 
proceedings and such information is determined to be arguably relevant 
to the proceeding.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records stored on magnetic media and/or as hard copy documents.

Retrievability:
    By name of holder or custodian or owner of blocked property.

Safeguards:
    Locked room, or in locked file cabinets located in areas in which 
access is limited to Foreign Assets Control employees. Computerized 
records are password-protected.

Retention and disposal:
    Records are periodically updated and maintained as long as needed. 
When no longer needed, records are retired to Federal Records Center or 
destroyed in accordance with established procedures.

System Manager and address:
    Director, Office of Foreign Assets Control, Department of the 
Treasury, NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in the system, must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
record sought; and (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Director, 
Disclosure Services (See ``Record access procedures'' below.)

Record access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting Record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Custodians or other holders of blocked assets.

Exemptions claimed for the system:
    None.
TREASURY/DO .114

System name:
    Foreign Assets Control Enforcement Records--Treasury/DO.

System location:
    Office of Foreign Assets Control, Treasury Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Individuals who have engaged in or who are suspected of having 
engaged in transactions and activities prohibited by Treasury 
Department regulations found at 31 CFR Part 1, subpart B, Chapter V.

Categories of records in the system:
    Documents related to suspected or actual violations of relevant 
statutes and regulations administered by the Office of Foreign Assets 
Control.

Authority for maintenance of the system:
    50 U.S.C., App. 5(b); 50 U.S.C. 1701 et. seq.; 22 U.S.C. 287(c); 22 
U.S.C. 2370(a); and 31, CFR, Chapter V; Pub. L. 99-440, 100 Stat. 1086, 
as amended by Pub. L. 99-631, 100 Stat. 3515.

Purpose(s):
    This system of records is used to document investigation and 
administrative action taken with respect to individuals and 
organizations suspected of violating statutes and regulations 
administered and enforced by the Office of Foreign Assets Control. 
Possible violations may relate to financial, commercial or other 
transactions with foreign governments, entities or special designated 
nationals. Suspected criminal violations are investigated primarily by 
the U.S. Customs Service. Non-criminal cases are pursued 
administratively for civil penalty consideration. This system is also 
used to generate statistical information on the number of 
investigative, criminal and civil cases upon which action has been 
taken.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose information to appropriate Federal agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order or 
license;
    (2) Disclose information to a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's official functions;

[[Page 46274]]

    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosure to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations or in response to a subpoena or 
in connection with criminal law proceedings when the United States or 
any agency or subdivision thereof is a party to any of the above 
proceedings and such information is determined to be arguably relevant 
to the proceeding;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a Congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and magnetic media.

Retrievability:
    By name of individual.

Safeguards:
    Folders in locked file cabinets are located in areas of limited 
accessibility. Computerized records are password-protected.

Retention and disposal:
    Records are periodically updated and are maintained as long as 
necessary. When no longer needed, records are retired to Federal 
Records Center or destroyed in accordance with established procedures.

System manager(s) and address:
    Director, Office of Foreign Assets Control, U.S. Treasury 
Department, Washington, DC 20220.

Notification procedure:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

Record Access procedures:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

Contesting Record procedures:
    See ``Record access procedures'' above.

Record source categories:
    From the individual, from the Office of Foreign Assets Control 
investigations, and from other federal, state or local agencies.

exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4), (G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2).
TREASURY/DO .118

System name:
    Foreign Assets Control Licensing Records--Treasury/DO.

System location:
    Office of Foreign Assets Control, Treasury Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Applicants for permissive and authorizing licenses under Treasury 
Department regulations found at 31 CFR part 1 subpart B, Chapter V.

Categories of records in the system:
    Applications for Treasury licenses--together with related and 
supporting documentary material and copies of licenses issued.

Authority for maintenance of the system:
    50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 22 U.S.C. 287(c); 50 
U.S.C. 1701 et seq. 31 CFR, Chapter V; Pub. L. 99-440, 100 Stat. 1086, 
as amended by Pub. L. 99-631, 100 Stat. 3515.

Purpose(s):
    This system of records contains requests from U.S. and foreign 
persons or entities for licenses to engage in commercial transactions, 
travel to foreign countries, to unblock property and bank accounts or 
to engage in other activities otherwise prohibited under economic 
sanctions administered by the Office of Foreign Assets Control. This 
system is also used during enforcement investigations, when applicable, 
and to generate information used in required reports to the Congress by 
the President on the number and types of licenses granted or denied 
under particular sanction programs.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose information to appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violation of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license;
    (2) Disclose information to the Department of State, Commerce, 
Defense or other federal agencies, in connection with Treasury 
licensing policy or other matters of mutual interest or concern;
    (3) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's official functions;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosure to 
opposing counsel or witnesses, in the course of civil discovery, 
litigation, or settlement negotiations in response to a subpoena or in 
connection with criminal law proceedings when the United States or any 
agency or subdivision thereof is a party to any of the above 
proceedings and such information is determined to be arguably relevant 
to the proceeding;
    (5) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (6) Provide information to a Congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and magnetic media.

Retrievability:
    The records are retrieved by license or letter number.

Safeguards:
    Folders in locked filed cabinets are located in areas of limited 
accessibility. Computerized records are password-protected.

Retention and disposal:
    Records are periodically updated to reflect changes and maintained 
as long as needed. When no longer needed, records are retired to 
Federal Records Center or destroyed in accordance with established 
procedures.

System manager(s) and addresses:
    Director, Office of Foreign Assets Control, Department of the 
Treasury, Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in the system of 
records, must submit a written request containing the following 
elements: (1)

[[Page 46275]]

Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Director, 
Disclosure Services (See ``Record access procedures'' below).

Record access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Applicants for Treasury Department licenses under regulations 
administered by the Office of Foreign Assets Control.

Exemptions claimed for the system:
    None.
TREASURY/DO .144

System name:
    General Counsel Litigation Referral and Reporting System--Treasury/
DO.

System location:
    U.S. Department of the Treasury, Office of the General Counsel, 
1500 Pennsylvania Avenue NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Persons who are parties, plaintiff or defendant, in civil 
litigation or administrative proceedings involving or concerning the 
Department of the Treasury or its officers or employees. The system 
does not include information on every civil litigation or 
administrative proceeding involving the Department of the Treasury or 
its officers and employees.

Categories of records in the system:
    This system of records consists of a computer data base containing 
information related to litigation or administrative proceedings 
involving or concerning the Department of the Treasury or its officers 
or employees.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 301.

Purpose(s):
    The purposes of this system are: (1) To record service of process 
and the receipt of other documents relating to litigation or 
administrative proceedings involving or concerning the Department of 
the Treasury or its officers or employees, and (2) to respond to 
inquiries from Treasury personnel, personnel from the Justice 
Department and other agencies, and other persons concerning whether 
service of process or other documents have been received by the 
Department in a particular litigation or proceeding.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
or foreign agencies responsible for investigating or prosecuting the 
violations of, or for implementing, a statute, rule, regulation, order, 
or license, where the disclosing agency becomes aware of an indication 
of a violation or potential violation of civil or criminal law or 
regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations in response to a subpoena or in 
connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The computerized records are maintained in computer data banks. 
Printouts of the data may be made.

Retrievability:
    The computer information is accessible by the name of the non-
government party involved in the case, and case number and docket 
number (when available).

Safeguards:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel.

Retention and disposal:
    The computer information is maintained for up to ten years or more 
after a record is created.

System manager(s) and address:
    Office of the General Counsel, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) An 
identification of the record system; and (2) an identification of the 
category and type of records sought. This system contains records that 
are exempt under 31 CFR l.36; 5 U.S.C. 552a(j)(2); and (k)(2). Address 
inquiries to: Director, Disclosure Services, Department of the 
Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220.

Record access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Treasury Department Legal Division, Department of Justice Legal 
Division.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(d), (e)(1), (e)(3), 
(e)(4)(G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2).
TREASURY/DO .149

System name:
    Foreign Assets Control Legal Files--Treasury/DO

System location:
    U.S. Department of the Treasury, Room 3133-Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Persons who are or who have been parties in litigation or other 
matters

[[Page 46276]]

involving the Office of Foreign Assets Control or involving statutes 
and regulations administered by the agency found at 31 CFR part 1 
subpart B, chapter V.

Categories of records in the system:
    Information and documents relating to litigation and other matters 
involving the Office of Foreign Assets Control or statutes and 
regulations administered by the agency.

Authority for maintenance of the system:
    31 U.S.C. 301; 50 U.S.C. App. 5(b); 50 U.S.C. 1701 et seq; 22 
U.S.C. 278(c); and other statutes relied upon by the President to 
impose economic sanctions.

Purpose(s):
    These records are maintained to assist in providing legal advice to 
the Office of Foreign Assets Control and the agency regarding issues of 
compliance, enforcement, investigation, and implementation of matters 
related to the Office of Foreign Assets Control and the statutes and 
regulations administered by the agency. These records are also 
maintained to assist in litigation related to the Office of Foreign 
Assets Control and the statutes and regulations administered by the 
agency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Prosecute, defend, or intervene in litigation related to the 
Office of Foreign Assets Control and statutes and regulations 
administered by the agency, (2) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order or license;
    (3) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's official functions;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Folders in file cabinets and magnetic media.

Retrievability:
    By name of private plaintiff or defendant.

Safeguards:
    Folders are in lockable file cabinets located in areas of limited 
public accessibility. Where records are maintained on computer hard 
drives, access to the files is password-protected.

Retention and disposal:
    Records are periodically updated and maintained as long as needed.

System manager(s) and address:
    Chief Counsel, Foreign Assets Control, U.S. Treasury Department, 
1500 Pennsylvania Ave., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information).

Record access procedures:
    Address inquiries to: Director, Disclosure Services, Department of 
the Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Pleadings and other materials filed during course of a legal 
proceeding, discovery obtained pursuant to applicable court rules; 
materials obtained by Office of Foreign Assets Control investigation; 
material obtained pursuant to requests made to other Federal agencies; 
orders, opinions, and decisions of courts.

Exemptions claimed for the system:
    None.
TREASURY/DO .190

System name:
    Investigation Data Management System--Treasury/DO.

System location:
    Office of Inspector General (OIG), Assistant Inspector General for 
Investigations, 740 15th St., NW., Suite 500, Washington, DC 20220.

Categories of individuals covered by the system:
    (A) Current and former employees of the Department of the Treasury 
and persons whose association with current and former employees relate 
to the alleged violations of the rules of ethical conduct for employees 
of the Executive Branch, the Department's supplemental standards of 
ethical conduct, the Department's rules of conduct, merit system 
principles, or any other criminal or civil misconduct, which affects 
the integrity or facilities of the Department of Treasury. The names of 
individuals and the files in their names may be: (1) Received by 
referral; or (2) initiated at the discretion of the Office of the 
Inspector General in the conduct of assigned duties.
    (B) Individuals who are: Witnesses; complainants; confidential or 
non-confidential informants; suspects; defendants; parties who have 
been identified by the Office of the Inspector General, constituent 
units of the Department of Treasury, other agencies, or members of the 
general public in connection with the authorized functions of the 
Inspector General.
    (C) Current and former senior Treasury and bureau officials who are 
the subject of investigations initiated and conducted by the Office of 
the Inspector General.

Categories of records in the system:
    (A) Letters, memoranda, and other documents citing complaints of 
alleged criminal or administrative misconduct.
    (B) Investigative files which include: (1) Reports of 
investigations to resolve allegations of misconduct or violations of 
law with related exhibits, statements, affidavits, records or other 
pertinent documents obtained during investigations; (2) transcripts and 
documentation concerning requests and approval for consensual 
(telephone and consensual non-telephone) monitoring; (3) reports from 
or to other law enforcement bodies; (4) prior criminal or noncriminal 
records of individuals as they relate to the investigations; and (5) 
reports of actions taken by management personnel regarding misconduct 
and reports of legal actions resulting from violations of statutes 
referred to the Department of Justice for prosecution.

Authority for maintenance of the system:
    The Inspector General Act of 1978, as amended, 5 U.S.C.A. App.3; 5 
U.S.C. 301; 31 U.S.C. 321.

[[Page 46277]]

Purpose(s):
    The records and information collected and maintained in this system 
are used to (a) receive allegations of violations of the standards of 
ethical conduct for employees of the Executive Branch (5 CFR part 
2635), the Treasury Department's supplemental standards of ethical 
conduct (5 CFR part 3101), the Treasury Department's rules of conduct 
(31 CFR part 0), the Office of Personnel Management merit system 
principles, or any other criminal or civil law; and to (b) prove or 
disprove allegations which the OIG receives that are made against 
Department of the Treasury employees, contractors and other individuals 
associated with the Department of the Treasury.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose information to the Department of Justice in connection 
with actual or potential criminal prosecution or civil litigation;
    (2) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (3) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or the issuance of a security 
clearance, license, contract, grant, or other benefit;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations in response to a subpoena or in 
connection with criminal law proceedings;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (8) Provide information to the Office of Inspector General of the 
Department of Justice with respect to investigations involving the 
Bureau of Alcohol, Tobacco and Firearms; and to the Office of Inspector 
General of the Department of Homeland Security with respect to 
investigations involving the Secret Service, Customs Service, and 
Federal Law Enforcement Training Center, for such OIGs' use in carrying 
out their obligations under the Inspector General Act of 1978, as 
amended, 5 U.S.C.A. Appendix 3 and other applicable laws; and
    (9) Provide information to other OIGs, the President's Council on 
Integrity and Efficiency, and the Department of Justice, in connection 
with their review of Treasury OIG's exercise of statutory law 
enforcement authority, pursuant to section 6(e) of the Inspector 
General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file jackets are maintained in a secured locked 
room. Electronic records are password protected; backup media are 
maintained in a locked room.

Retrievability:
    Paper: Alphabetically by name of subject or complainant, by case 
number, and by special agent name and/or employee identifying number. 
Electronic: by complainant, subject, victim, or witness case number, 
and by special agent name.

Safeguards:
    Paper records and word processing disks are maintained in locked 
safes and all access doors are locked when offices are vacant. Building 
has guard; entrance to building, elevators, and other spaces are all 
keycard-controlled. Automated records are controlled by computer 
security programs which limit access to authorized personnel who have a 
need for such information in the course of their duties. The records 
are available to Office of Inspector General personnel who have an 
appropriate security clearance on a need-to-know basis.

Retention and disposal:
    Investigative files are stored on-site for 3 years at which time 
they are retired to the Federal Records Center, Suitland, Maryland, for 
temporary storage. In most instances, the files are destroyed when 10 
years old. However, if the files have significant or historical value, 
they are retained on-site for 3 years, then retired to the Federal 
Records Center for 22 years, at which time they are transferred to the 
National Archives and Records Administration for permanent retention. 
In addition, an automated investigative case tracking system is 
maintained on-site; the case information deleted 15 years after the 
case is closed, or when no longer needed, whichever is later.

System manager(s) and address:
    Assistant Inspector General for Investigations, 740 15th St., NW., 
Suite 500, Washington, DC 20220.

Notification procedure:
    Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records 
may not be accessed for purposes of determining if the system contains 
a record pertaining to a particular individual, or for contesting the 
contents of a record.

Record Access procedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    See ``Categories of individuals'' above. This system contains 
investigatory material for which sources need not be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), 
(e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2). See 31 CFR 1.36.
TREASURY/DO .191

System name:
    Human Resources and Administrative Records System.

System location:
    Office of Inspector General (OIG), all headquarters, and field 
offices. (See appendix A.)

Categories of individuals covered by the system:
    Current and former employees of the Office of Inspector General.

Categories of records in the system:
    (1) Personnel system records contain OIG employee name, positions, 
grade and series, salaries, and related information