Privacy Act of 1974; System of Records, 44581-44582 [05-15357]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 70, Number 148 (Wednesday, August 3, 2005)]
[Notices]
[Pages 44581-44582]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-15357]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Alter a System of Records; A0735 SAIS-SF Library 
Borrowers'/Users' Profile Files.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice in its inventory of records systems subject to the 
Privacy Act of 1974,(5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 2, 2005 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to Department of the Army, Freedom of 
Information/Privacy Division, U.S. Army Records Management and 
Declassification Agency, ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 27, 2005, to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).


[[Page 44582]]


    Dated: July 28, 2005.
Jeanette Owings-Ballard,
Federal Register Liaison Officer, Department of Defense.
A0735 SAIS-SF

System name:
    Library Borrowers'/Users' Profile Files (February 22, 1993, 58 FR 
10002)

Changes:
System identifier:
    Delete entry and replace with ``A0215-1 DAPE'
* * * * *

Categories of records in the system
    Add to entry: rank, date of birth, and email address.

Authority for maintenance of the system
    Add to entry ``10 U.S.C. 3013, Secretary of the Army; Pub. L. 106-
554, Children's Internet Protection Act; AR 215-1, Morale, Welfare, and 
Recreation Activities and Nonappropriated Fund Instrumentalities'

Purpose(s)
    Add to entry ``To comply with the Children's'' Internet Protection 
Act and to provide authentication for borrowed electronic resources 
(e.g., e-books, e-journals).''
* * * * *

Storage:
    Delete entry and replace with ``Paper in file folders; card files; 
and electronic storage media.''
* * * * *
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Deputy Chief of Staff, G-1, 300 
Army Pentagon, Washington, DC 20310-0300'
* * * * *

Record source categories:
    Add to entry: ``and Defense Enrollment Eligibility Reporting System 
(DEERS) database.''
* * * * *
A0215-1 DAPE

System name:
    Library Borrowers'/Users' Profile Files

System location:
    Libraries on Army installations and activities. Official mailing 
addresses of installations and activities are published as an appendix 
to the Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Authorized users of Army library facilities.

Categories of records in the system:
    Name, address, Social Security Number, and telephone number rank, 
date of birth, and email address.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN), 10 
U.S.C. 3013, Secretary of the Army; Pub. L. 106-554, Children's 
Internet Protection Act; AR 215-1, Morale, Welfare, and Recreation 
Activities and Nonappropriated Fund Instrumentalities.

Purpose(s):
    To identify individuals authorized to borrow library materials; to 
ensure that all library property is returned and individual's account 
is cleared, and to provide librarian useful information for selecting, 
ordering, and meeting user requirements. To comply with the Children's 
Internet Protection Act and to provide authentication for borrowed 
electronic resources (e.g., e-books, e-journals).
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD `Blanket Routine 
Uses' set forth at the beginning of the Army's compilation of systems 
of records notices also apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Paper in file folders; card files; and electronic storage media.

Retrievability:
    By user's surname, Social Security Number, and/or residence.

Safeguards:
    Information is maintained in areas accessible only to authorized 
persons who have official need therefore. Libraries are secured during 
non-duty hours.

Retention and disposal:
    Records are destroyed when no longer needed to obtain and/or 
control library materials.

System manager(s) and address:
    Deputy Chief of Staff, G-1, 300 Army Pentagon, Washington, DC 
20310-0300.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the specific installation library that provided services. Official 
mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.
    For verification purposes, individuals should provide full name, 
period in which a user has or had an account, and any other information 
that would assist in locating applicable records.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
specific installation library that provided services. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
    For verification purposes, individuals should provide full name, 
period in which a user has or had an account, and any other information 
that would assist in locating applicable records.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in the Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and Defense Enrollment Eligibility Reporting 
System (DEERS) database.

Exemptions claimed for the system:
    None.
[FR Doc. 05-15357 Filed 8-2-05; 8:45 am]
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