Privacy Act of 1974; Systems of Records, 44178-44197 [05-14901]

Agencies

• DEPARTMENT OF THE TREASURY
• Department of Treasury

[Federal Register Volume 70, Number 146 (Monday, August 1, 2005)]
[Notices]
[Pages 44178-44197]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-14901]



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Part III





Department of the Treasury





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Privacy Act of 1974; Systems of Records; Notice

Federal Register / Vol. 70, No. 146 / Monday, August 1, 2005 / 
Notices

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DEPARTMENT OF THE TREASURY


Privacy Act of 1974; Systems of Records

AGENCY: Department of the Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Department is publishing its 
Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. 
A-130, the Department has completed a review of its Privacy Act systems 
of records notices to identify minor changes that will more accurately 
describe these records. Such changes throughout the document are 
editorial in nature and consist principally of changes to system 
locations and system manager addresses, and revisions to organizational 
titles. This publication also includes the new Treasury-wide system of 
records entitled ``Treasury .012-Fiscal Service Public Key 
Infrastructure,'' published June 1, 2005, at 70 FR 31559. The notices 
were last published on February 19, 2002, at 67 FR 7459.
    The systems notices are reprinted in their entirety following the 
Table of Contents.

Systems Covered by This Notice

    This notice covers all systems of records adopted up to July 11, 
2005.

    Dated: July 21, 2005.
Nicholas Williams,
Deputy Assistant Secretary for Headquarters Operations.

Department of the Treasury

Table of Contents

Treasury .001--Treasury Payroll and Personnel System
Treasury .002--Grievance Records
Treasury .003--Treasury Child Care Tuition Assistance Records
Treasury .004--Freedom of Information Act/Privacy Act Request 
Records
Treasury .005--Public Transportation Incentive Program Records
Treasury .006--Parking and Carpool Program Records
Treasury .007--Personnel Security System
Treasury .008--Treasury Emergency Management System
Treasury .009--Treasury Financial Management Systems
Treasury .010--Telephone Call Detail Records
Treasury .011--Treasury Safety Incident Management Information 
System (SIMIS)
Treasury .012--Fiscal Service Public Key Infrastructure
TREASURY .001

System name:
    Treasury Personnel and Payroll System--Treasury.

System location:
    The Shared Development Center of the Treasury Personnel/Payroll 
System is located at 1750 Pennsylvania Avenue NW., Suite 1300, 
Washington, DC 20220. The Treasury Personnel System processing site is 
located at the Internal Revenue Service Detroit Computing Center, 985 
Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing 
site is located at the United States Department of Agriculture National 
Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129.
    The locations at which the system is maintained by all Treasury 
components, except the Office of Thrift Supervision, and their 
associated field offices are:
    (1) Departmental Offices (DO):
    a. 1500 Pennsylvania Ave., NW., Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Suite 700A, Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): Avery Street Building, 320 Avery 
Street, Parkersburg, WV.
    (8) Bureau of Public Debt (BPD): 999-E Street, NW., Washington, DC 
20239.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

Categories of individuals covered by the system:
    Employees, former employees, and applicants for employment, in all 
Treasury Department bureaus and offices, except the Office of Thrift 
Supervision.

Categories of records in the system:
    Information contained in this system includes such data as: (1) 
Employee identification and status data such as name, social security 
number, date of birth, sex, race and national origin designator, awards 
received, suggestions, work schedule, type of appointment, education, 
training courses attended, veterans preference, and military service; 
(2) employment data such as service computation for leave, date 
probationary period began, date of performance rating, and date of 
within-grade increases; (3) position and pay data such as position 
identification number, pay plan, step, salary and pay basis, 
occupational series, organization location, and accounting 
classification codes; (4) payroll data such as earnings (overtime and 
night differential), deductions (Federal, state and local taxes, bonds 
and allotments), and time and attendance data; (5) employee retirement 
and Thrift Savings Plan data; (6) employment history, and (7) tables of 
data for editing, reporting and processing personnel and pay actions. 
These include nature of action codes, civil service authority codes, 
standard remarks, signature block table, position title table, 
financial organization table, and salary tables.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 321; Treasury Directive 80-05, Records and 
Information Management Program.

Purpose(s):
    The purposes of the system include, but are not limited to: (1) 
Maintaining current and historical payroll records that are used to 
compute and audit pay entitlement; to record history of pay 
transactions; to record deductions, leave accrued and taken, bonds due 
and issued, taxes paid; maintaining and distributing Leave and Earnings 
statements; commence and terminate allotments; answer inquiries and 
process claims; and (2) maintaining current and historical personnel 
records and preparing individual administrative transactions relating 
to education and training; classification; assignment; career 
development; evaluation; promotion, compensation, separation and 
retirement; making decisions on the rights, benefits, entitlements and 
the utilization of individuals; providing a data source for the 
production of reports, statistical surveys, rosters, documentation, and 
studies required for the orderly personnel administration within 
Treasury; and (3) maintaining employment history.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Furnish data to the Department of Agriculture, National Finance 
Center

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(which provides payroll and personnel processing services for Treasury 
under a cross-servicing agreement) affecting the conversion of Treasury 
employee payroll and personnel processing services; the issuance of 
paychecks to employees and distribution of wages; and the distribution 
of allotments and deductions to financial and other institutions, some 
through electronic funds transfer;
    (2) Furnish the Internal Revenue Service and other jurisdictions 
which are authorized to tax employees' compensation with wage and tax 
information in accordance with a withholding agreement with the 
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520, 
for the purpose of furnishing employees with IRS Forms W-2 that report 
such tax distributions;
    (3) Provide records to the Office of Personnel Management, Merit 
Systems Protection Board, Equal Employment Opportunity Commission, and 
General Accounting Office for the purpose of properly administering 
Federal personnel systems or other agencies' systems in accordance with 
applicable laws, Executive Orders, and regulations;
    (4) Furnish another Federal agency with information necessary or 
relevant to effect interagency salary or administrative offset, except 
that addresses obtained from the Internal Revenue Service shall not be 
disclosed to other agencies; to furnish a consumer reporting agency 
information to obtain commercial credit reports; and to furnish a debt 
collection agency information for debt collection services. Current 
mailing addresses acquired from the Internal Revenue Service are 
routinely released to consumer reporting agencies to obtain credit 
reports and are arguably relevant to debt collection agencies for 
collection services;
    (5) Disclose information to a Federal, state, local, or foreign 
agency maintaining civil, criminal, or other relevant enforcement 
information or other pertinent information, that has requested 
information relevant to or necessary to the requesting agency's hiring 
or retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit;
    (6) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation or settlement negotiations in response to a subpoena where 
arguably relevant to a proceeding, or in connection with criminal law 
proceedings;
    (7) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (8) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (9) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relates to civil and 
criminal proceedings;
    (10) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (11) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (12) Provide wage and separation information to another agency, 
such as the Department of Labor or Social Security Administration, as 
required by law for payroll purposes;
    (13) Provide information to a Federal, state, or local agency so 
that the agency may adjudicate an individual's eligibility for a 
benefit, such as a state employment compensation board, housing 
administration agency, and Social Security Administration;
    (14) Disclose pertinent information to appropriate Federal, state, 
local or foreign agencies responsible for investigating or prosecuting 
the violation of, or for implementing, a statute, regulation, order, or 
license, where the disclosing agency becomes aware of a potential 
violation of civil or criminal law or regulation;
    (15) Disclose information about particular Treasury employees to 
requesting agencies or non-Federal entities under approved computer 
matching efforts, limited only to those data elements considered 
relevant to making a determination of eligibility under particular 
benefit programs administered by those agencies or entities or by the 
Department of the Treasury or any constituent unit of the Department, 
to improve program integrity, and to collect debts and other money owed 
under those programs (e.g., matching for delinquent loans or other 
indebtedness to the government);
    (16) Disclose to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services, the names, social security numbers, home addresses, 
dates of birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees, for the purposes of 
locating individuals to establish paternity, establishing and modifying 
orders of child support, identifying sources of income, and for other 
child support enforcement activities as required by the Personal 
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform 
Law, Pub. L. 104-193);
    (17) Disclose information to contractors, grantees, experts, 
consultants, students, and others performing or working on a contract, 
service, grant, cooperative agreement, or other assignment for the 
Department of the Treasury, when necessary to accomplish an agency 
function.

Disclosure to consumer reporting agencies:
    Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and 
section 3 of the Debt Collection Act of 1982, Public Law 97-365; debt 
information concerning a government claim against an individual is also 
furnished, in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the 
Debt Collection Act of 1982, to consumer reporting agencies to 
encourage repayment of an overdue debt. Disclosures may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act, 
15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31 
U.S.C. 701(a)(3).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic records, microfiche, and hard copy. Disbursement records 
are stored at the Federal Records Center.

Retrievability:
    Records are retrieved generally by social security number, position 
identification number within a bureau and sub-organizational element, 
employee identification or employee name. Secondary identifiers are 
used to assure accuracy of data accessed, such as master record number 
or date of birth.

Safeguards:
    Entrances to data centers and support organization offices are 
restricted to those employees whose work requires them to be there for 
the system to operate. Identification (ID) cards are verified to ensure 
that only authorized personnel are present. Disclosure of information 
through remote terminals is restricted through the use of passwords and 
sign-on protocols, which are periodically changed. Reports produced 
from the remote printers are in the custody of personnel and financial 
management officers and are subject to the same privacy controls as 
other documents of similar sensitivity.

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Retention and Disposal:
    The current payroll and personnel system and the personnel and 
payroll system's master files are kept as electronic media. Information 
rendered to hard copy in the form of reports and payroll information 
documentation is also retained in an electronic media format. Employee 
records are retained in automated form for as long as the employee is 
active on the system (separated employee records are maintained in an 
``inactive'' status). Files are purged in accordance with Treasury 
Directive 80-05, ``Records and Information Management Program.''

System Manager(s) and Address:
    Department of the Treasury: Official prescribing policies and 
practices: Director, Office of Human Resources Enterprise Solutions, 
1750 Pennsylvania Avenue NW., Washington, DC 20220.
    The systems managers for the Treasury components are:
    (1) a. DO: Director, Office of HR Operations for Departmental 
Offices, 1500 Pennsylvania Avenue, NW., Room 5202 MT, Washington, DC 
20220.
    b. OIG: Personnel Officer, 740 15th Street NW., Suite 500, 
Washington, DC 20220.
    c. TIGTA: Director, Human Resources, 1125 15th Street, NW., Suite 
700A, Washington, DC 20005.
    (2) TTB: Chief, Personnel Division, 1310 G. St., NW., Washington, 
DC 20220.
    (3) OCC: Director, Human Resources, 250 E Street, SW., Washington, 
DC 20219.
    (4) BEP: Chief, Office of Human Resources, 14th & C Streets, SW., 
Room 202-13A, E&P Annex, Washington, DC 20228.
    (5) FMS: Director, Personnel Management Division, 3700 East West 
Hwy, Room 115-F, Hyattsville, MD 20782.
    (6) IRS: Associate Director, Transactional Processing Operations, 
1111 Constitution Avenue, NW., CP6, A:PS:TP, 2nd Floor, Washington, DC 
20224.
    (7) MINT: Assistant Director for Human Resources, 801 9th Street, 
NW., 7th Floor, Washington, DC 20220.
    (8) BPD: Director, Human Resources Operations Division, Avery 
Street Building, 320 Avery Street, Parkersburg, WV.
    (9) FinCEN: Chief of Personnel and Training, Vienna, VA 22183-0039.

Notification Procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-L.

Record Access Procedures:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    The information contained in these records is provided by or 
verified by the subject of the record, supervisors, and non-Federal 
sources such as private employers.

Exemptions Claimed for the System:
    None.
TREASURY .002

System name:
    Grievance Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220. These records are located in personnel or 
designated offices in the bureaus in which the grievances were filed. 
The locations at which the system is maintained are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Suite 700A, Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV.
    (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., 
Washington, DC 20552.
    (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

Categories of individuals covered by the system:
    Current or former Federal employees who have submitted grievances 
with their bureaus in accordance with part 771 of the Office of 
Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury 
Employee Grievance System (TPM Chapter 771), or a negotiated procedure.

Categories of records in the system:
    The system contains records relating to grievances filed by 
Treasury employees under part 771 of the OPM's regulations. These case 
files contain all documents related to the grievance including 
statements of witnesses, reports of interviews and hearings, examiner's 
findings and recommendations, a copy of the original and final 
decision, and related correspondence and exhibits. This system includes 
files and records of internal grievance and arbitration systems that 
bureaus and/or the Department may establish through negotiations with 
recognized labor organizations.

Authority for maintenance of the system:
    5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p. 
218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519; agency employees, for 
personal relief in a matter of concern or dissatisfaction which is 
subject to the control of agency management.

Purpose(s):
    To adjudicate employee administrative grievances filed under the 
authority of 5 CFR part 771 and the Department's Administrative 
Grievance Procedure.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used:
    (1) To disclose pertinent information to the appropriate Federal, 
state, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) To disclose information to any source from which additional 
information is requested in the course of processing in a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and identify the type of information 
requested;
    (3) To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or

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retention of an individual, the issuance of a security clearance, the 
conducting of a security or suitability investigation of an individual, 
the classifying of jobs, the letting of a contract, or the issuance of 
a license, grant, or other benefit by the requesting agency, to the 
extent that the information is relevant and necessary to requesting the 
agency's decision on the matter;
    (4) To provide information to a congressional office in response to 
an inquiry made at the request of the individual to whom the record 
pertains;
    (5) To disclose information to another Federal agency or to a court 
when the Government is party to a judicial proceeding before the court;
    (6) By the National Archives and Records Administration in records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2908;
    (7) By the bureau maintaining the records of the Department in the 
production of summary descriptive statistics and analytical studies in 
support of the function for which the records are collected and 
maintained, or for related work force studies. While published 
statistics and studies do not contain individual identifiers, in some 
instances the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference;
    (8) To disclose information to officials of the Merit Systems 
Protection Board, the Office of the Special Counsel, the Federal Labor 
Relations Authority and its General Counsel, the Equal Employment 
Opportunity Commission, or the Office of Personnel Management when 
requested in performance of their authorized duties;
    (9) To disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing Counsel or witnesses in the course of civil 
discovery, litigation or settlement negotiations in response to a 
subpoena, or in connection with criminal law proceedings;
    (10) To provide information to officials of labor organizations 
reorganized under the Civil Service Reform Act when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting work conditions.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders.

Retrievability:
    By the names of the individuals on whom they are maintained.

Safeguards:
    Lockable metal filing cabinets to which only authorized personnel 
have access.

Retention and disposal:
    Disposed of 3 years after closing of the case. Grievances filed 
against disciplinary adverse actions are retained by the United States 
Secret Service for 4 years. Disposal is by shredding or burning.

System manager(s) and address:
    Records pertaining to administrative grievances filed at the 
Departmental level: Director, Office of Human Resources Strategy and 
Solutions, 1750 Pennsylvania Ave., NW., Suite 1200, Washington, DC 
20220. Records pertaining to administrative grievances filed at the 
bureau level:
    (1) a. DO: Director, Office of Human Resources for Departmental 
Offices, 1500 Pennsylvania Ave., NW., Room 5202-Main Treasury, 
Washington, DC 20220.
    b. OIG: Personnel Officer, 740 15th St., NW., Rm. 510, Washington, 
DC 20220.
    c. TIGTA: Director, Human Resources, 1125 15th Street, NW., Suite 
700A, Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., 
NW., Washington, DC 20220.
    (3) OCC: Director, Human Resources, 250 E Street, SW., Washington, 
DC 20219.
    (4) BEP: Chief, Office of Human Resources, 14th & C Streets, SW., 
Room 202-13A, E&P Annex, Washington, DC 20228.
    (5) FMS: Director, Personnel Management Division, 3700 East West 
Hwy, Room 115-F, Hyattsville, MD 20782.
    (6) IRS: Director, Office of Workforce Relations (M:S:L), 1111 
Constitution Ave., NW., Room 1515IR, Washington, DC 20224.
    (7) Mint: Assistant Director for Human Resources, 801 9th Street, 
NW., 7th Floor, Washington, DC 20220.
    (8) BPD: Director, Human Resources Division, Avery Street Building, 
320 Avery Street, Parkersburg, WV.
    (9) OTS: Director, Human Resources Division, 2nd Floor, 1700 G 
Street, NW., Washington, DC 20552.
    (10) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

Notification procedure:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. They may, however, 
contact the agency personnel or designated office where the action was 
processed, regarding the existence of such records on them. They must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record access procedures:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. However, after the 
action has been closed, an individual may request access to the 
official copy of the grievance file by contacting the bureau personnel 
or designated office where the action was processed. Individuals must 
provide the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Contesting record procedures:
    Review of requests from individuals seeking amendment of their 
records which have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determining if the record accurately 
documents the action of the agency ruling on the case, and will not 
include a review of the merits of the action, determination, or 
finding.
    Individuals wishing to request amendment to their records to 
correct factual errors should contact the bureau personnel or 
designated office where the grievance was processed. Individuals must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record source categories:
    Information in this system of records is provided: (1) By the 
individual on whom the record is maintained, (2) by testimony of 
witnesses, (3) by agency officials, (4) from related correspondence 
from organizations or persons.

Exemptions claimed for the system:
    None.
TREASURY .003

System name:
    Treasury Child Care Tuition Assistance Records--Treasury.

[[Page 44182]]

System location:
    Department of the Treasury, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury components are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV.
    (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., 
Washington, DC 20552.

Categories of individuals covered by the system:
    Employees of the Department of the Treasury who voluntarily apply 
for child care tuition assistance, the employee's spouse, their 
children and their child care providers.

Categories of records in the system:
    Records may include application forms for child care tuition 
assistance containing personal information, including employee (parent) 
name, Social Security Number, pay grade, home and work numbers, 
addresses, telephone numbers, total family income, names of children on 
whose behalf the parent is applying for tuition assistance, each 
child's date of birth, information on child care providers used 
(including name, address, provider license number and State where 
issued, tuition cost, and provider tax identification number), and 
copies of IRS Form 1040 and 1040A for verification purposes. Other 
records may include the child's social security number, weekly expense, 
pay statements, records relating to direct deposits, verification of 
qualification and administration for the child care tuition assistance.

Authority for maintenance of the system:
    Public Law 106-58, section 643 and E.O. 9397.

Purpose(s):
    To establish and verify Department of the Treasury employees' 
eligibility for child care subsidies in order for the Department of the 
Treasury to provide monetary assistance to its employees. Records are 
also maintained so the Department can make payments to child care 
providers on an employee's behalf.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the Department of the Treasury becomes aware of an indication of a 
violation or potential violation of civil or criminal law or 
regulation;
    (2) Provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual;
    (3) Disclose information to another Federal agency, to a court, or 
a party in litigation before a court or in an administrative proceeding 
being conducted by a Federal agency, when the Government is a party to 
the judicial or administrative proceeding. In those cases where the 
Government is not a party to the proceeding, records may be disclosed 
if a subpoena has been signed by a judge;
    (4) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (5) Disclose information to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which the Department of the Treasury is authorized to 
appear, when: (a) The Department of the Treasury, or any component 
thereof; or (b) any employee of the Department of the Treasury in his 
or her official capacity; or (c) any employee of the Department of the 
Treasury in his or her individual capacity where the Department of 
Justice or the Department of the Treasury has agreed to represent the 
employee; or (d) the United States, when the Department of the Treasury 
determines that litigation is likely to affect the Department of the 
Treasury or any of its components; is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice or the Department of the Treasury is deemed by 
the Department of the Treasury to be relevant and necessary to the 
litigation; provided, however, that the disclosure is compatible with 
the purpose for which records were collected;
    (6) Provide records to the Office of Personnel Management, Merit 
Systems Protection Board, Equal Employment Opportunity Commission, 
Federal Labor Relations Authority, the Office of Special Counsel, and 
General Accounting Office for the purpose of properly administering 
Federal personnel systems or other agencies' systems in accordance with 
applicable laws, Executive Orders, and regulations;
    (7) Disclose information to contractors, grantees, or volunteers 
performing or working on a contract, service, grant, or cooperative 
agreement, or job for the Federal Government;
    (8) Disclose information to a court, magistrate, or administrative 
tribunal when necessary and relevant in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations or in 
connection with criminal law proceedings or in response to a subpoena;
    (9) Disclose information to unions recognized as exclusive 
bargaining representatives under 5 U.S.C. chapter 71, and other parties 
responsible for the administration of the Federal labor-management 
program if needed in the performance of their authorized duties.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

Retrievability:
    By name; may also be cross-referenced to Social Security Number.

Safeguards:
    When not in use by an authorized person, paper records are stored 
in lockable file cabinets or secured rooms. Electronic records are 
protected by the use of passwords.

Retention and disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines.

System manager(s) and address:
    Treasury official prescribing policies and practices: Director, 
Office of Human Resources Strategy and Solutions, 1750

[[Page 44183]]

Pennsylvania Ave., NW., Suite 1200, Department of the Treasury, 
Washington, DC 20220. Officials maintaining the system and records for 
the Treasury components are:
    (1) DO:
    a. Director, Office of Human Resources for Departmental Offices, 
1500 Pennsylvania Ave. NW., Room 5202-MT, Washington, DC 20220.
    b. Office of General Counsel: Administrative Officer, Department of 
the Treasury, Room 1417-MT, Washington, DC 20220.
    c. OIG: Personnel Officer, 740 15th St., NW., Suite 510, 
Washington, DC 20220.
    d. TIGTA: Director, Human Resources, 1125 15th Street, NW., Suite 
700A, Washington, DC 20005.
    (2) TTB: Assistant Director, Office of Management, 1310 G. St., 
NW., Washington, DC 20220.
    (3) OCC: Director, Human Resources Division, Independence Square, 
250 E St., SW, 4th Floor, Washington, DC 20219.
    (4) BEP: Chief, Office of Human Resources. 14th & C St., SW., Room 
202-13a, Washington, DC 20228.
    (5) FMS: Director, Human Resources Division, PG Center II Bldg, Rm. 
114f, 3700 East West Highway, Hyattsville, MD 20782.
    (6) IRS: Director Personnel Policy Division, 1111 Constitution 
Ave., Building CP6--M:S:P, Washington, DC 20224.
    (7) MINT: Assistant Director for Human Resources, 801 9th Street, 
NW., 7th Floor, Washington, DC 20220.
    (8) BPD: Child Care Assistance Program (CCAP) Coordinator, Avery 
Street Building, 320 Avery Street, Parkersburg, WV.
    (9) OTS: Director, Human Resources Division, 1700 G St., NW., 2nd 
Floor, Washington, DC 20552.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record Access procedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Information is provided by Department of the Treasury employees who 
apply for child care tuition assistance.

Exemptions claimed for the system:
    None.
TREASURY .004

System name:
    Freedom of Information Act/Privacy Act Request Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury components and their associated field offices are:
    (1) Departmental Offices (DO), which includes the Office of 
Inspector General (OIG), and the Treasury Inspector General for Tax 
Administration (TIGTA);
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB);
    (3) Office of the Comptroller of the Currency (OCC);
    (4) Bureau of Engraving and Printing (BEP);
    (5) Financial Management Service (FMS);
    (6) United States Mint (MINT);
    (7) Bureau of the Public Debt (BPD);
    (8) Office of Thrift Supervision (OTS);
    (9) Financial Crimes Enforcement Network (FinCEN).

Categories of individuals covered by the system:
    Individuals who have: (1) Requested access to records pursuant to 
the Freedom of Information Act, 5 U.S.C. 552, (FOIA) or who have 
appealed initial denials of their requests; and/or (2) made a request 
for access, amendment or other action pursuant to the Privacy Act of 
1974, 5 U.S.C. 552a (PA).

Categories of records in the system:
    Requests for records or information pursuant to the FOIA and/or PA 
which includes the names of individuals making written requests for 
records under the FOIA or the PA, the mailing addresses of such 
individuals, and the dates of such requests and their receipt. 
Supporting records include the written correspondence received from 
requesters and responses made to such requests; internal processing 
documents and memoranda, referrals and copies of records provided or 
withheld, and may include legal memoranda and opinions. Comparable 
records are maintained in this system with respect to any appeals made 
from initial denials of access, refusal to amend records and lawsuits 
under the FOIA/PA.

Authority for maintenance of the system:
    Freedom of Information Act, 5 U.S.C. 552; Privacy Act of 1974, 5 
U.S.C. 552a; and 5 U.S.C. 301.

Purpose(s):
    The system is used by officials to administratively control and/or 
process requests for records to ensure compliance with the FOIA/PA and 
to collect data for the annual and biennial reporting requirements of 
the FOIA/PA and other Department management report requirements.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, foreign, 
State, local, tribal or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to another Federal agency to (a) permit a 
decision as to access, amendment or correction of records to be made in 
consultation with or by that agency, or (b) verify the identity of an 
individual or the accuracy of information submitted by an individual 
who has requested access to or amendment or correction of records;
    (5) The Department of Justice when seeking legal advice, or when 
(a) the agency or (b) any component thereof, or (c) any employee of the 
agency in his or her official capacity, or (d) any employee of the 
agency in his or her individual capacity where the Department of 
Justice has agreed to represent the employee, or (e) the United States, 
where the agency determines that litigation is likely to affect the 
agency or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the

[[Page 44184]]

agency to be relevant and necessary to the litigation;
    (6) Disclose information to the appropriate foreign, State, local, 
tribal, or other public authority or self-regulatory organization for 
the purpose of (a) consulting as to the propriety of access to or 
amendment or correction of information obtained from that authority or 
organization, or (b) verifying the identity of an individual who has 
requested access to or amendment or correction of records;
    (7) Disclose information to contractors and other agents who have 
been engaged by the Department or one of its bureaus to provide 
products or services associated with the Department's or bureau's 
responsibility arising under the FOIA/PA;
    (8) Disclose information to the National Archives and Records 
Administration for use in records management inspections.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic media, computer paper printout, index file cards, and 
paper records in file folders.

Retrievability:
    Retrieved by name, subject, request file number or other data 
element as may be permitted by an automated system.

Safeguards:
    Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with TD P 71-10, Department of the Treasury 
Security Manual, and any supplemental guidance issued by individual 
bureaus. Access to the records is available only to employees 
responsible for the management of the system and/or employees of 
program offices who have a need for such information.

Retention and disposal:
    The records pertaining to Freedom of Information Act and Privacy 
Act requests are retained and disposed of in accordance with the 
National Archives and Records Administration's General Record Schedule 
14--Information Services Records.

System manager(s) and address:
    Department of the Treasury: Official prescribing policies and 
practices--Departmental Disclosure Officer, Department of the Treasury, 
1500 Pennsylvania Avenue, NW., Washington, DC 20220.
    The system managers for the Treasury components are:
    1. (a) DO: Director, Disclosure Services, Department of the 
Treasury, Washington, DC 20220.
    (b) TIGTA: Disclosure Officer, 1125 15th Street, NW., Suite 700A, 
Washington, DC 20005.
    2. Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., 
NW., Washington, DC 20220.
    3. BEP: Disclosure Officer, FOIA Office, 14th & C Streets, SW., 
Washington, DC 20228.
    5. FMS: Disclosure Officer, 401 14th Street, SW., Washington, DC 
20227.
    6. Mint: Disclosure Officer, Judiciary Square Building, 801 9th 
Street, NW., Washington, DC 20220.
    7. OCC: Disclosure Officer, Communications Division, Washington, DC 
20219.
    9. BPD: Information Disclosure Officer, 999 E Street, NW., 
Washington, DC 20239.
    11. OTS: Manager, Dissemination Branch, 1700 G Street, NW., 
Washington, DC 20552.
    12. Financial Crimes Enforcement Network (FinCEN), P.O. Box 39, 
Vienna, VA 22182.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record Access procedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The information contained in these files originates from 
individuals who make FOIA/PA requests and agency officials responding 
to those requests.

Exemptions claimed for the system:
    None. The Department has claimed one or more exemptions (see 31 CFR 
1.36) for a number of its other systems of records under 5 U.S.C. 552a 
(j)(2) and (k)(1), (2), (3), (4), (5), and (6). During the course of a 
FOIA/PA action, exempt materials from those other systems may become a 
part of the case records in this system. To the extent that copies of 
exempt records from those other systems have been recompiled and/or 
entered into these FOIA/PA case records, the Department claims the same 
exemptions for the records as they have in the original primary systems 
of records of which they are a part.
TREASURY .005

System name:
    Public Transportation Incentive Program Records-Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury bureaus and their associated field offices are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., 
Washington, DC 20220. b. The Office of Inspector General (OIG): 740 
15th Street, NW., Washington, DC. 20220. c. Treasury Inspector General 
for Tax Administration (TIGTA): 1125 15th Street, NW., Washington, DC 
20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th St. NW., Washington, Dc 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV.
    (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., 
Washington, DC 20552.
    (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22182.

Categories of individuals covered by the system:
    Employees who have applied for or who participate in the Public 
Transportation Incentive Program.

Categories of records in the system:
    (1) Public Transportation Incentive Program application form 
containing the participant's name, last four digits of the social 
security number, or for IRS employees the Standard Employee Identifier 
(SEID) issued by the IRS, place of residence, office address, office 
telephone, grade level, duty hours, previous method of transportation, 
costs of transportation, and the type of fare incentive requested. 
Incentives authorized under the Federal Workforce Transportation 
Program may be included in this program.
    (2) Reports submitted to the Department of the Treasury in

[[Page 44185]]

accordance with Treasury Directive 74-10.

Authority for maintenance of the system:
    5 U.S.C. 301, 26 U.S.C. 132(f), and Public Law 101-509.

Purpose(s):
    The records are used to administer the public transportation 
incentive or subsidy programs provided by Treasury bureaus for eligible 
employees. The system also enables the Department to compare these 
records with other Federal agencies to ensure that employee 
transportation programs benefits are not abused.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order or 
license;
    (2) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena where relevant or 
potentially relevant to a proceeding, or in connection with criminal 
law proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and/or 7114;
    (5) Agencies, contractors, and others to administer Federal 
personnel or payroll systems, and for debt collection and employment or 
security investigations;
    (6) Other Federal agencies for matching to ensure that employees 
receiving PTI Program benefits are not listed as a carpool or vanpool 
participant, the holder of a parking permit; and to prevent the program 
from being abused;
    (7) The Department of Justice when seeking legal advice, or when 
(a) the Department of the Treasury (agency) or (b) any component 
thereof, or (c) any employee of the agency in his or her official 
capacity, or (d) any employee of the agency in his or her individual 
capacity where the Department of Justice has agreed to represent the 
employee, or (e) the United States, where the agency determines that 
litigation is likely to affect the agency or any of its components, is 
a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice is deemed by the 
agency to be relevant and necessary to the litigation;
    (8) The Office of Personnel Management, the Merit Systems 
Protection Board, the Equal Employment Opportunity Commission, and the 
Federal Labor Relations Authority or other third parties when mandated 
or authorized by statute; and
    (9) A contractor for the purpose of compiling, organizing, 
analyzing, programming, or otherwise refining records to accomplish an 
agency function subject to the same limitations applicable to U.S. 
Department of Treasury officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, file folders and/or electronic media.

Retrievability:
    By name of individual, badge number or office.

Safeguards:
    Access is limited to authorized employees. Files are maintained in 
locked safes and/or file cabinets. Electronic records are password-
protected. During non-work hours, records are stored in locked safes 
and/or cabinets in locked room.

Retention and disposal:
    Active records are retained indefinitely. Inactive records are held 
for three years and then destroyed.

System manager(s) and address:
    The system managers for the Treasury bureaus are:
    (1) Departmental Offices:
    a. Director, Occupational Safety and Health Office, Room 6204 
Annex, 1500 Pennsylvania Ave., NW., Washington, DC 20220.
    b. Office of Inspector General: Office of Assistant Inspector for 
Management Services, Office of Administrative Services, Suite 510, 740 
15th St. NW., Washington, DC 20220.
    C. TIGTA: Director, Human Resources, 1125 15th Street, NW., Suite 
700A, Washington, DC 20005.
    (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW., 
Washington, DC 20220.
    (3) BEP: Chief, Office of Administrative Services, Bureau of 
Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228.
    (4) OCC: Building Manager, Building Services, Office of the 
Comptroller of the Currency, 250 E Street, SW., Washington, DC 20219-
0001.
    (5) FMS: Director, Administrative Programs Division, Financial 
Management Service, 3700 East West Hwy., Room 144, Hyattsville, MD 
20782.
    (6) IRS: Official prescribing policies and practices--Chief, 
National Office, Protective Program Staff, Director, Personnel Policy 
Division, 2221 S. Clark Street-CP6, Arlington, VA 20224. Officials 
maintaining the system--Supervisor of local offices where the records 
reside. (See IRS Appendix A for addresses.)
    (7) Mint: Office of Management Services (OMS), 801 9th St. NW., 
Washington, DC 20220.
    (8) BPD: Director, Division of Administrative Services, Avery 
Street Building, 320 Avery Street, Parkersburg, WV.
    (9) OTS: Director, Planning, Budget and Finance, Office of Thrift 
Supervision, Department of the Treasury, 1700 G Street, NW., 
Washington, DC 20552.
    (10) FinCEN: Director, P. O. Box 39, Vienna, VA 22183-0039.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record Access p rocedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The source of the data are employees who have applied for the 
transportation incentive, the incentive program managers and other 
appropriate agency officials, or other Federal agencies.

Exemptions claimed for the system:
    None.
TREASURY .006

System name:
    Parking and Carpool Program Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW.,

[[Page 44186]]

Washington, DC 20220. The locations at which the system is maintained 
by Treasury bureaus and their associated field offices are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Suite 700A, Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): 799 E Street, NW., Washington, 
DC 20239.
    (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., 
Washington, DC 20552.

Categories of individuals covered by the system:
    Current employees of the Department and individuals from other 
Government agencies or private sector organizations who may use, or 
apply to use, parking facilities or spaces controlled by the 
Department. Individuals utilizing handicapped or temporary guest 
parking controlled by the Department.

Categories of records in the system:
    Records may include the name, position title, manager's name, 
organization, vehicle identification, arrival and departure time, home 
addresses, office telephone numbers, social security numbers, badge 
number, and service computation date or length of service with a 
component of an individual or principal carpool applicant. Contains 
name, place of employment, duty telephone, vehicle license number and 
service computation date of applicants, individuals or carpool members. 
For parking spaces, permit number, priority group (handicapped, job 
requirements/executive officials (SES) or carpool/vanpool). Medical 
information may also be included when necessary to determine disability 
of applicant when applying for handicapped parking spaces.

Authority for maintenance of the system:
    5 U.S.C. 301; 44 U.S.C. 3101; Treasury Department Order No. 165, 
revised as amended. Federal Property and Administrative Services Act of 
1949, as amended.

Purpose(s):
    The records are used to administer parking, carpool and vanpool 
programs within the Department. The system enables the Department to 
allocate and check parking spaces assigned to government or privately-
owned vehicles operated by visitors, handicapped personnel, key 
personnel, employees eligible to participate in a parking program and 
carpools or vanpools. The Department is also able to compare these 
records with other Federal agencies to ensure parking privileges or 
other employee transportation benefits are not abused.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies, or 
other public authority responsible for investigating or prosecuting the 
violations of or for enforcing or implementing a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (3) A physician for making a determination on a person's 
eligibility for handicapped parking;
    (4) A contractor who needs to have access to this system of records 
to perform an assigned activity;
    (5) Parking coordinators of Government agencies and private sector 
organizations for verification of employment and participation of pool 
members;
    (6) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (7) Department of Justice when seeking legal advice, or when (a) 
the Department of the Treasury (agency) or (b) any component thereof, 
or (c) any employee of the agency in his or her official capacity, or 
(d) any employee of the agency in his or her individual capacity where 
the Department of Justice has agreed to represent the employee, or (e) 
the United States, where the agency determines that litigation is 
likely to affect the agency or any of its components, is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice is deemed by the agency to be 
relevant and necessary to the litigation;
    (8) Third parties when mandated or authorized by statute or when 
necessary to obtain information that is relevant to an inquiry 
concerned with the possible abuse of parking privileges or other 
employee transportation benefits;
    (9) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena where relevant or potentially relevant to a 
proceeding, and
    (10) Officials of the Merit Systems Protection Board, the Federal 
Labor Relations Authority, the Equal Employment Opportunity Commission 
or the Office of Personnel Management when requested in the performance 
of their authorized duties.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Hard copy and/or electronic media.

Retrievability:
    Name, address, social security number, badge number, permit number, 
vehicle tag number, and agency name or organization code on either the 
applicant or pool members as needed by a bureau. Records are filed 
alphabetically by location.

Safeguards:
    Paper records are maintained in locked file cabinets. Access is 
limited to personnel whose official duties require such access and who 
have a need to know the information in a record for a job-related 
purpose. Access to computerized records is limited, through use of a 
password, to those whose official duties require access. Protection and 
control of sensitive but unclassified (SBU) records are in accordance 
with TD P 71-10, Department of the Treasury Security Manual, and any 
supplemental guidance issued by individual bureaus. The IRS access 
controls will not be less than those provided by the Automated 
Information System Security Handbook,

[[Page 44187]]

IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12.

Retention and disposal:
    Generally, record maintenance and disposal is in accordance with 
NARA General Retention Schedule 11, and any supplemental guidance 
issued by individual components. Disposal of manual records is by 
shredding or burning; electronic data is erased. Destroyed upon change 
in, or revocation of, parking assignment.
    For the IRS, records are maintained in accordance with Records 
Control Schedule 301--General Records Schedule 11, Space and 
Maintenance Records, Item 4(a), IRM 1(15)59.31.

System manager(s) and address:
    The system managers for the Treasury components are:
    (1) DO:
    a. Director, Occupational Safety and Health Office, Room 6204 
Annex, 1500 Pennsylvania Ave., NW., Washington, DC 20220.
    b. OIG: Director, Administrative Services Division, Office of 
Management Services, Room 510, 740 15th Street, NW., Washington, DC 
20220.
    c. TIGTA: Director, Human Resources, 1125 15th Street, NW., Suite 
700A, Washington, DC 20005.
    (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G. St., 
NW., Washington, DC 20220.
    (3) OCC: Building Manager, Building Services, Office of the 
Comptroller of the Currency, 250 E Street, SW., Washington, DC 20219;
    (4) BEP: Chief, Office of Administrative Services, Bureau of 
Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228.
    (5) FMS: Director, Administrative Programs Division, 3700 East West 
Highway, Hyattsville, MD 20782.
    (6) IRS: Chief, Security and Safety Branch; Regional Commissioners, 
District Directors, Internal Revenue Service Center Directors, and 
Computing Center Directors. (See IRS Appendix A for addresses.)
    (7) MINT: Associate Director for Protection, 801 9th St. NW., 
Washington, DC 20220.
    (8) BPD: Director, Washington Support Services, Bureau of the 
Public Debt, 799 E Street, NW., Washington, DC 0239.
    (9) OTS: Director, Procurement and Administrative Services, Office 
of Thrift Supervision, 1700 G Street, NW., Washington, DC 20552.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record Access procedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Parking permit applicants, members of carpools or vanpools, other 
Federal agencies, medical doctor if disability determination is 
requested.

Exemptions claimed for the system:
    None.
TREASURY .007

System name:
    Personnel Security System--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW., Room 
3180 Annex, Washington, DC 20220. Other locations at which the system 
is maintained by Treasury bureaus and their associated offices are:
    (1) Departmental Offices (DO):
    a. 1500 Pennsylvania Ave., NW., Washington, DC 20220.
    c. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    d. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) United States Mint (MINT): 801 9th Street, NW., Washington, DC 
20220.
    (7) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV.
    (8) Office of Thrift Supervision