Privacy Act of 1974; System of Records and Routine Uses, 42418-42453 [05-13889]
Download as PDF
<![CDATA[
42418
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
CENTRAL INTELLIGENCE AGENCY
Privacy Act of 1974; System of
Records and Routine Uses
Central Intelligence Agency.
Notice of final statement of
general routine uses and Privacy Act
systems of records notices of the Central
Intelligence Agency.
AGENCY:
ACTION:
SUMMARY: The Central Intelligence
Agency has undertaken and completed
an Agency-wide review of its Privacy
Act systems of records. As a result of
this review, in the May 24 2005 issue of
the Federal Register, the Agency
solicited public comments on the
complete set of proposed revised
Privacy Act systems of records notices,
the proposed modification of one of its
existing routine uses, and the proposed
addition of seven new routine uses to its
‘‘Statement of General Routine Uses’’ for
information subject to the Privacy Act.
As required by the Privacy Act, the
Agency provided an opportunity for
interested persons to submit comments
on these notices and routine uses. The
Agency did not receive any comments.
DATES: July 5, 2005.
FOR FURTHER INFORMATION CONTACT:
Scott A. Koch, Information and Privacy
Coordinator, Central Intelligence
Agency, Washington, DC 20505 or by
telephone, 703–613–1287.
SUPPLEMENTARY INFORMATION: The
Central Intelligence Agency completed a
zero-based, Agency-wide review of its
Privacy Act systems of records. As a
result of this review, the Agency
determined that its Privacy Act notices
required extensive modifications to
more accurately describe the records
systems currently maintained by the
Agency. Rather than making numerous,
piecemeal revisions, the Agency
decided to draft and republish updated
notices for all of its Privacy Act systems
of records. The modified notices
reflected several factors: The
consolidation of records systems
resulting from advances in information
technology; the elimination of records
systems no longer in use; the
combination of previously separate
records systems that serve a common
purpose and are under common control;
the addition of notices for records
systems not previously identified as
being subject to the Privacy Act; and the
addition of notices for newly-created
records systems. The proposed revised
notices were published in the May 24,
2005 issue of the Federal Register. The
Agency provided an opportunity for
interested persons to submit comments.
Because the Agency did not receive
comments, no changes have been made
VerDate jul<14>2003
18:10 Jul 21, 2005
Jkt 205001
to the notices, as proposed. The systems
notices took effect on July 5, 2005.
In addition, the Agency had proposed
a modification to one of its existing
routine uses and the addition of seven
new routine uses to its ‘‘Statement of
General Routine Uses,’’ in order to
clarify and increase the public’s
knowledge of the circumstances in
which the Central Intelligence Agency
may disclose information from Privacy
Act systems of records and to enhance
the Agency’s ability to share
information essential to the conduct of
its national security mission. With the
exception of the proposed modification
to Routine Use 4 and the proposed
addition of Routine Uses 8 through 14,
no other changes to the provisions of the
Agency’s published ‘‘Statement of
General Routine Uses’’ were proposed.
The proposed modification and addition
to ‘‘Statement of General routine Uses’’
were published in the May 24, 2005
issue of the Federal Register. The
Agency provided an opportunity for
interested persons to submit comments.
Because the Agency did not receive
comments, no changes have been made
to the routine uses, as proposed. The
modified and additional routine uses
took effect on July 5, 2005.
Nothing in the revised systems
notices or modified or new routine uses
indicates any change in the Central
Intelligence Agency’s authorities or
practices regarding the collection and
maintenance of information about
citizens and lawful permanent residents
of the United States, nor do the changes
impact any individual’s rights to access
or to amend their records pursuant to
the Privacy Act.
Dated: July 8, 2005.
Edmund Cohen,
Chief of Information Management Services.
Statement of General Routine Uses for
the Central Intelligence Agency
The following routine uses apply to,
and are incorporated by reference into,
each system of records maintained by
the CIA:
1. In the event that a system of records
maintained by the Central Intelligence
Agency to carry out its functions
indicates, or relates to, a violation or
potential violation of law, whether civil,
criminal or regulatory in nature, and
whether arising by general statute or
particular program pursuant thereto, the
relevant records in the system of records
may be disclosed, as a routine use, to
the appropriate agency whether federal,
state, local or foreign, charged with the
responsibility of investigating or
prosecuting such violation, or charged
with the responsibility to take
PO 00000
Frm 00002
Fmt 4701
Sfmt 4703
appropriate administrative action, or
charged with enforcing or implementing
the statute, or rule, regulation or order
issued pursuant thereto.
2. A record from this system of
records may be disclosed, as a routine
use, to a federal, state or local agency
maintaining civil, criminal or other
relevant enforcement information or
other pertinent information, such as
current licenses, if necessary to obtain
information relevant to a Central
Intelligence Agency decision concerning
the hiring or retention of an employee,
the issuance of a security clearance or
special access, or the performance of the
Agency’s acquisition functions.
3. A record from this system of
records may be disclosed, as a routine
use, to a federal, state, or local agency,
or other appropriate entities, or
individuals, in connection with the
hiring or retention of an employee, the
issuance of a security clearance or
special access, the reporting or an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant or other benefit, to the
extent that the information is relevant
and necessary to the entity’s decision on
the matter.
4. A record from a system of records
maintained by the Central Intelligence
Agency may be disclosed, as a routine
use, in the course of presenting
information or evidence to a court,
magistrate, special master,
administrative law judge, or
administrative board or panel, including
disclosures made pursuant to statutes or
regulations governing the conduct of
such proceedings.
5. A record from this system of
records may be disclosed to the Office
of Management and Budget in
connection with the review of private
relief legislation, as set forth in OMB
Circular No. A–19, at any stage of the
legislative coordination and clearance
process as set forth in the Circular.
6. A record from a system of records
may be disclosed, as a routine use, to
NARA (GSA) in records management
inspections conducted under the
authority of 44 U.S.C. 2904 and 2906.
7. A record from this system of
records may be disclosed, as a routine
use, to a federal, state, or local agency,
other appropriate entities or
individuals, or, through established
liaison channels, to selected foreign
governments, provided such disclosure
is compatible with the purpose for
which the record was collected and is
undertaken to enable the Central
Intelligence Agency to carry out its
responsibilities under the National
Security Act of 1947, as amended, the
CIA Act of 1949, as amended, Executive
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
Order 12333 or any successor order,
national security directives applicable
to the Agency and classified
implementing procedures approved by
the Attorney General promulgated
pursuant to such Orders and directives,
as well as statutes, Executive orders and
directives of general applicability. This
routine use is not intended to supplant
the other routine uses published by the
Central Intelligence Agency.
8. A record from a system of records
maintained by the Central Intelligence
Agency may be disclosed, as a routine
use, to a Member of Congress or
Congressional staffer in response to an
inquiry from that Member of Congress
or Congressional staffer made at the
written request of the constituent who is
the subject of the record.
9. A record from a system of records
maintained by the Central Intelligence
Agency may be disclosed, as a routine
use, to the public or to the media for
release to the public, to enable the
Agency to respond to charges of illegal
or improper activity, professional
misconduct, or incompetence when
such allegations have become publicly
known, and the General Counsel
determines that such disclosures are
necessary to preserve public confidence
in the Agency and the integrity of its
processes, or to demonstrate the
accountability of the Agency and its
employees.
10. A record from a system of records
maintained by the Central Intelligence
Agency may be disclosed, as a routine
use, to any Federal agency when
documents or other information
obtained from that agency are used in
compiling the record, and the record is
relevant to the official responsibilities of
that agency.
11. A record from a system of records
maintained by the Central Intelligence
Agency may be disclosed, as a routine
use, to representatives of the
Department of Justice or of any other
entity responsible for representing the
interests of the Central Intelligence
Agency in connection with judicial,
administrative or other proceedings.
Records may also be disclosed to
representatives of the Department of
Justice and other U.S. Government
entities, to the extent necessary to
obtain their advice on any matter within
their official responsibilities. Records
may also be disclosed to representatives
of private entities designated by the
Central Intelligence Agency to represent
Agency interests, to the extent necessary
for the Central Intelligence Agency to
obtain advice on any matter.
12. A record from a system of records
maintained by the Central Intelligence
Agency may be disclosed, as a routine
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
use, to individual Members or staff of
the Senate Select Committee on
Intelligence and the House Permanent
Select Committee on Intelligence in
connection with the exercise of the
Committees’ intelligence oversight and
legislative functions, when such
disclosures are necessary to a lawful
activity of the United States, and the
General Counsel of the Central
Intelligence Agency determines that
such disclosures are otherwise lawful.
13. A record from a system of records
maintained by the Central Intelligence
Agency may be disclosed, as a routine
use, to the President’s Foreign
Intelligence Advisory Board, the
Intelligence Oversight Board, any
successor organizations, and any
intelligence oversight entities
established by the President, when the
head of the Central Intelligence Agency
determines that disclosure will assist
these entities in the performance of their
oversight functions.
14. In the event that none of the
routine uses listed above is applicable,
a record from a system of records
maintained by the Central Intelligence
Agency may be disclosed, as a routine
use, to other appropriate recipients, if
such dissemination is necessary to a
lawful activity of the United States, and
the General Counsel of the Central
Intelligence Agency, in consultation
with the Department of Justice,
determines that such dissemination is
lawful.
PRIVACY ACT SYSTEMS OF
RECORDS NOTICES
CIA–1
SYSTEM NAME:
Financial Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former CIA staff and
contract employees, and military and
civilian personnel detailed to CIA; and
personal services independent
contractors, industrial contractors,
commercial vendors, and consultants to
the CIA.
42419
associated with commercial vendors
and contracts; official travel orders,
records of funds advanced and
transportation furnished, copies of
travel claims and accountings, visas,
and passports; records concerning,
claims submitted for financial review,
including all financial documentation
accumulated in the collection and
settlement of amounts due the agency
from employees and former employees;
records tracking general accounting
data, including the status of funds
advanced to individuals for official
purposes and the procurement of
materials and services; records on
certifying officers, contracting officers,
cash custodians and credit card holders,
including authorizing letters and
signature cards; and records for the
processing of personal property claims
and related activity.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
the Central Intelligence Agency
Retirement Act (50 U.S.C. 2001 et seq.).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; provide
accounting data to track items such as
budget and expenses to allow the CIA to
acquire goods and services and provide
an accounting infrastructure; travel
services; and financial management
expertise for fiscal resource utilization
and control; and determine whether the
commitment and expenditure of CIA
funds is authorized, approved, and
certified by officials to whom such
authority has been delegated.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
STORAGE:
This system contains financial
accounts and records concerning CIA
expenditures. This includes: records
relating to financial transactions
Paper records are stored in secured
areas within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
PO 00000
Frm 00003
Fmt 4701
Sfmt 4703
E:\FR\FM\22JYN2.SGM
22JYN2
42420
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities used in the normal course of
business. Under applicable law and
regulations, all searchers of this system
of records will be performed in CIA
offices by CIA personnel.
Individuals to whom records in this
system pertain, and other CIA
employees.
SAFEGUARDS:
CIA–2
Records are stored in secured area
within the CIA accessed only by
authorized persons. Software access
controls are also in place.
SYSTEM NAME:
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
Chief Financial Officer, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
18:08 Jul 21, 2005
Jkt 205001
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Training Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
Paper records are stored in secured
areas within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
VerDate jul<14>2003
EXEMPTIONS CLAIMED FOR THE SYSTEM:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
CIA staff and staff and contract
employees, other federal employees,
CIA personal services independent
contractors and industrial contractors to
CIA who have completed internal and
CIA-sponsored external training courses
or programs; and instructors and
potential instructors for the CIA offcampus education program.
By name and employee number.
Information may be retrieved from this
system of records by automated or hand
search based on extant indices and
automated capabilities utilized in the
normal course of business. Under
applicable law and regulations, all
searches of this system of records will
be performed in CIA offices by CIA
personnel.
SAFEGUARDS:
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
CATEGORIES OF RECORDS IN THE SYSTEM:
RETENTION AND DISPOSAL:
Transcripts of CIA-sponsored training;
student and instructor biographic data;
course information; and names of CIA
employees responsible for approving
CIA-sponsored training.
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
NOTIFICATION PROCEDURE:
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; manage
training activities for individuals
assigned to the CIA; process requests for
internal and external training for CIA
staff and contract employees, personal
services independent contractors,
industrial contractors and military and
civilian personnel detailed to CIA;
update and provide reference for CIA
employee training records; and facilitate
the process for selecting instructors for
the CIA off-campus education program.
PO 00000
Frm 00004
Chief, Training Development Office,
Central Intelligence Agency,
Washington, DC 20505.
Fmt 4701
Sfmt 4703
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
authorized responsibilities; provide
information concerning language
proficiency of CIA and non-CIA
personnel who have taken internal or
CIA-sponsored external language
training or testing; monitor student
performance; and conduct research and
compile statistics on a variety of matters
related to language learning and testing.
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USERS:
RECORD SOURCE CATEGORIES:
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
Individuals covered by this system;
students and instructors in CIA internal
and CIA-sponsored external training;
and training facilities and other
educational institutions.
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
42421
rules published in the Federal Register
(32 CFR 1901.13) Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
STORAGE:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
CIA–3
EXEMPTIONS CLAIMED FOR THE SYSTEM:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
By name or social security number.
Information may be retrieved from this
system of records by automated or hand
search on extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SYSTEM LOCATION:
SAFEGUARDS:
Central Intelligence Agency,
Washington, DC 20505.
Records are stored in several areas
accessed only by authorized persons.
Software access controls are also in
place.
CIA Declassifications Center (CDC)
External Liaison Records.
SYSTEM NAME:
Language Program Records.
SECURITY CLASSIFICATION:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CIA staff and contract employees, and
other individuals who have participated
in CIA-managed or CIA-sponsored
language training and testing.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data; test scores; training
reports from instructors; training
requests from sponsoring office(s); and
attendance reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
VerDate jul<14>2003
19:30 Jul 21, 2005
Jkt 205001
RETRIEVABILITY:
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chief, Training Development Office,
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
PO 00000
Frm 00005
Fmt 4701
Sfmt 4703
RECORD SOURCE CATEGORIES:
Students and instructors internal or
CIA-sponsored external language
training courses.
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–4
SYSTEM NAME:
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to CONFIDENTIAL.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals at U.S. government
agencies who serve as points of contact
for dealings with the CDC External
Referral & Liaison Branch.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information including
name, social security number, position,
title/rank, and expertise; locator
information including telephone
numbers, fax numbers, and address
(primary, e-mail and pouch); and
information related to security
clearances and access approvals,
including clearances held, current status
E:\FR\FM\22JYN2.SGM
22JYN2
42422
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
NOTIFICATION PROCEDURE:
of clearances, and period of
certification.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949;
as amended (50 U.S.C. 403a et seq.); the
Executive Order 12958 (76 FR 19825).
PURPOSES(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; and
maintain a current list of points of
contact at U.S. government agencies on
EO 12958 declassification issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE OF CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
CATEGORIES OF RECORDS IN THE SYSTEM:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
Names, biographic data and the
content of information provided by
individuals who have participated in
CSI’s ‘‘oral history’’ program, or worked
with CSI.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.1–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RETRIEVABILITY:
By name, social security number, and
agency. Information may be retrieved
from this system of records by
automated search based on capabilities
utilized in the normal course of
business. Under applicable law and
regulations, all searches of this system
of records will be performed in CIA
offices by CIA personnel.
Individuals covered by this system,
and points of contact provided by U.S.
government agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–5
SAFEGUARDS:
SYSTEM NAME:
Access is restricted to individuals
who are certified on an access control
list. Additional software access controls
are also in place.
Center for the Study of Intelligence
(CSI) Records.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with records
control schedules approved by the
National Archives and Records
Administration.
Chief, External Referral & Liaison
Branch/CIA Declassification Center,
Central Intelligence Agency,
Washington, DC 20505.
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; and record
experiences of current and former CIA
associates for use in CSI projects.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
RECORD SOURCE CATEGORIES:
Records are stored in secure file
servers located within the CIA.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former CIA staff and
contract employees, personal services
independent contractors to CIA, and
current and former employees detailed
to the CIA who have participated in an
‘‘oral history’’ program.
Frm 00006
Fmt 4701
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records and stored in secure
file-servers located within CIA.
RETRIEVABILITY:
By name. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
SYSTEM LOCATION:
PO 00000
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Sfmt 4703
Records are stored in secure areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Director, Center for the Study of
Intelligence, Central Intelligence
Agency, Washington, DC 20505.
writings or oral presentations for prepublication review; and individuals
otherwise involved in pre-publication
review matters with CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
and CIA records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–6
Manuscript Review Records.
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
Executive Order 12958 (76 FR 19825);
Executive Order 12968 (60 FR 40245);
Snepp v. United States, 444 U.S. 507
(1980).
PURPOSE(S):
Records in this system are used by
authorized personnel: To ensure process
integrity; to enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; as
references for manuscripts, meeting
minutes, official memoranda,
bibliographic files and related
documents which have been submitted
for review in compliance with
applicable regulations; and to facilitate
review of new manuscript submissions
of proposed publications or speeches
authored or given by present or former
employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
STORAGE:
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former CIA employees;
other authors obligated to submit
Jkt 205001
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
Central Intelligence Agency,
Washington, DC 20505.
18:08 Jul 21, 2005
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM NAME:
VerDate jul<14>2003
Manuscripts and other writings
submitted for pre-publication review;
Publication Review Board meeting
minutes, official memoranda,
bibliographic files and related
documents; and Publication Review
Board Reference Center documentation.
By name. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
PO 00000
Frm 00007
Fmt 4701
Sfmt 4703
42423
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chair, Publications Review Board,
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Current and former CIA employees
and other obligated authors; Publication
Review Boards members and staff; and
other CIA personnel involved in the
publications review process.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
E:\FR\FM\22JYN2.SGM
22JYN2
42424
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(l), (k), and (d)(5).
RETRIEVABILITY:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SYSTEM LOCATION:
SAFEGUARDS:
Central Intelligence Agency,
Washington, DC 20505.
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
CIA–7
SYSTEM NAME:
Security Access Records.
SECURITY CLASSIFICATION:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CIA employees and other individuals
authorized to access CIA buildings and
facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identification information;
building and entrance information;
entry or exit data and codes; and
credential information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; verify
individuals’ authorization to access CIA
buildings and facilities; create a record
of individuals’ access to CIA buildings
and facilities; facilitate the issuance and
retrieval of visitor and temporary
badges; and provide statistical data on
building and facility access patterns for
resource planning purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in a secured area within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
escort badge record cards; and permits
and identification sources.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(l), (k), and (d)(5).
CIA–8
SYSTEM NAME:
RETENTION AND DISPOSAL:
Security Operations Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM LOCATION:
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Individuals, including CIA
employees, who have contacted or been
referred to the CIA’s Security
Operations Center; individuals,
including CIA employees, who have
been responsible for or suspected of
security incidents, or have witnessed,
reported, or investigated security
incidents involving CIA information,
and/or CIA-controlled property or
facilities; individuals who have had
restrictions imposed upon their
entrance to CIA-controlled property or
facilities; and individuals involved in
traffic violations on CIA-controlled
property or facilities.
Director of Security, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
Personal identification and event
information that includes: Biographic
information, including name, social
security number, and CIA-controlled
property or facilities, including date and
place of incidents, subject matter or
incident description, arrests and
violation information, including court
disposition and vehicular information
where appropriate.
CONTESTING RECORD PROCEDURE:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
RECORD ACCESS PROCEDURES:
RECORD SOURCE CATEGORIES:
CIA badge system; after-hours
building and facility logs; visitor-no-
PO 00000
Frm 00008
Fmt 4701
Sfmt 4703
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; track events,
individuals, and groups of individuals
that may pose a threat to the CIA; assist
CIA security officials in identifying
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
present and future threats to CIAcontrolled property of facilities and CIA
personnel; track traffic violations,
security incidents, and access control
issues; serve as a statistical and
management reporting tool; and
facilitate court cases or other legal
proceedings.
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
RECORD ACCESS PROCEDURES:
Reports regarding accidents and
traffic violations may be provided to the
individuals involved and their
insurance companies to facilitate the
resolution of claims. Information on
additional routine uses is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name or other personal identifier.
Information may be retrieved from this
system of records by automated or hand
search based on extant indices and
automated capabilities utilized in the
normal course of business. Under
applicable law and regulations, all
searches of this system of records will
be performed in CIA offices by CIA
personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Director of Security, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system of
records; members of the general public;
CIA employees; and employees of other
federal agencies and state and local
governments.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–9
Industrial Security Clearance Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Industrial contractors and commercial
vendors; and persons in the private
sector associated with the CIA who hold
industrial security clearances.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data, including name,
address, position, and social security
number; and security clearance
information.
Frm 00009
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
Executive Order 10450 (5 U.S.C. 7311
note); Executive Order 12958 (78 FR
19825); and Executive Order 12968 (60
FR 40245).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; document
security clearance(s) held by industrial
contractors, commercial vendors, and
persons in the private sector associated
with the CIA; and provide a reference to
answer inquiries on security clearances.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Records of this system are used to
certify clearances of individuals covered
by the system. Information on
additional routine uses is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILILTY:
SYSTEM NAME:
PO 00000
42425
Fmt 4701
Sfmt 4703
By individual or company name, and
social security number. Information may
be retrieved from this system of records
by automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
E:\FR\FM\22JYN2.SGM
22JYN2
42426
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Procurement Executive, Office of the
Chief Financial Officer, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
CIA employees and any other
individuals requiring parking permits at
CIA-controlled facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, office location, grade, badge
number, vehicle license number,
personal identifying information and
relevant medical information of
individuals covered in this system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended Central Intelligence Agency
Act of 1949, (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; and
document the allocation and control of
parking spaces at CIA-controlled
facilities.
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
RECORD SOURCE CATEGORIES:
POLICIES AND PRACTICES OF STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Individuals who hold or have held
security clearances and the
organizations with which they are
employed or otherwise associated; and
certification of clearance from the
Center for CIA Security.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–10
SYSTEM NAME:
Parking Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to CONFIDENTIAL.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
STORAGE:
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name, and vehicle license number.
Information may be retrieved from this
system of records by automated or hand
search based on extant indices and
automated capabilities utilized in the
normal course of business. Under
applicable law and regulations, all
searches of this system of records will
be performed in CIA offices by CIA
personnel.
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
Frm 00010
Fmt 4701
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chief of Global Support, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
CIA employees and other individuals
requiring parking permits at CIAcontrolled facilities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–11
SYSTEM NAME:
Accountable Property Records.
SAFEGUARDS:
PO 00000
RETENTION AND DISPOSAL:
Sfmt 4703
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
SYSTEM LOCATION:
Software access controls are also in
place.
Central Intelligence Agency,
Washington, DC 20505.
RETENTION AND DISPOSAL:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CIA staff and contract employees;
personal services independent
contractors; industrial contractors;
military and civilian personnel detailed
to CIA; and other individuals who
possess CIA accountable property.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, signature and office location of
individuals covered by this system; and
description of accountable property
charged to individuals covered by this
system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59914).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; document
accountability for CIA nonexpendable
property; and track, inventory, audit,
and report on accountable property.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searchers of this
system of records will be performed in
CIA offices by CIA personnel.
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chief of Global Support, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CIA staff and contract employees,
personal services independent
contractors, or industrial contractors
who have licenses to drive buses,
trucks, and other specialty vehicles as
part of their official CIA employment
duties.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data on employees;
medical qualification forms; drier test
data; registers of permits issued; and
accident report records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; document
CIA staff and contract employees who
are qualified to drive buses, trucks, and
other specialty vehicles in the course of
their CIA employment duties; and issue
official U.S. Government driver’s
licenses and renewals.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
Individuals concerned with
accountable property, and accountable
property officers.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
STORAGE:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
Paper records are stored in secured
area within the CIA. Electronic records
are stored in secure file servers located
within the CIA.
CIA–12
By name or driver’s permit number.
Information may be retrieved from this
system of records by automated or hand
search based on extant indices and
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
42427
SYSTEM NAME:
PO 00000
Vehicle Operator Records.
Frm 00011
Fmt 4701
Sfmt 4703
RETRIEVABILITY:
E:\FR\FM\22JYN2.SGM
22JYN2
42428
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
automated capabilities used in the
normal course of business. Under
applicable law and regulations, all
searches of this system of records will
be performed in CIA offices by CIA
personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
PURPOSE(S):
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
SAFEGUARDS:
CIA–13
Records are created, maintained and
used by human resource management
officials, supervisory personnel, and
other authorized personnel at all levels
of the organization on a need-to-know
basis. These records, including
supervisors’ working files, EEO and
grievance files, and suitability files, are
used to: Ensure process integrity; enable
the CIA and the head of the CIA to carry
out their lawful and authorized
responsibilities; supplement official
personnel folders (‘‘soft files’’); facilitate
and expedite processing or procedural
requirements related to employee
transactions; provide reference to
monitor, record, and perform personnel
management functions including
employee counseling, employee
evaluation, assignment, promotion,
authorization of training, awards and
leave; and provide management with
statistical reporting.
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
SYSTEM NAME:
Component Human Resources
Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Chief, Transportation Support,
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
Current and former CIA staff and
contract employees; military and
civilian personnel detailed or assigned
to the CIA; applicants for employment
with the CIA; current and former
employees of industrial contractors; and
current and former independent
contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Memoranda, correspondence and
other documents, including personnel
soft files and supervisors’ working files
maintained by Agency offices and
components, concerning individuals
covered by this system on matters
involving: Performance appraisals;
travel, financial, retirement and claims
information; time and attendance,
including leave information;
performance, conduct, and suitability;
education, certification, training, and
testing; special qualifications or
restrictions; dependency and residence;
emergency notifications; medical
information, including disabilities and
job-related injuries; biographic data;
skills assessment data; locator
information; cables and dispatches of
administrative and operational
significance; employee grievances,
including equal employment
opportunity complaints; employee
evaluation panel files; and employee
awards.
RECORD SOURCE CATEGORIES:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
CIA staff and contract employees,
personal services independent
contractors, and industrial contractors;
and federal, state and local law
enforcement agencies as their records
relate to competency testing and
accident reporting.
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
the Central Intelligence Agency
Retirement Act (50 U.S.C. 2001 et seq.).
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
PO 00000
Frm 00012
Fmt 4701
Sfmt 4703
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in a secured area located in
premises controlled by the head of the
CIA. Electronic records are stored in
secure file-servers located in premises
controlled by the head of the CIA.
RETRIEVABILITY:
By name, social security number, CIA
employee number, or other personal
identifiers. Information may be retrieved
from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
42429
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Component
Manager
Office of the Executive Director .............................................................
Directorate of Intelligence .......................................................................
Directorate of Operations ........................................................................
Directorate of Science & Technology .....................................................
Office of the Chief Financial Officer ......................................................
Office of the Chief Information Officer ..................................................
Office of Global Support .........................................................................
Office of Human Resources ....................................................................
Office of Security .....................................................................................
National Intelligence Council .................................................................
Office of Congressional Affairs ...............................................................
Office of the DDCI for Community Management ..................................
Office of General Counsel .......................................................................
Office of Inspector General .....................................................................
Office of Public Affairs ...........................................................................
Additional DCI Area Components ..........................................................
Central Intelligence Agency,
Washington, DC 20505.
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with the rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by the system;
educational institutions and private
organizations; CIA employees; and other
federal agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
Executive Director
DI Information Management Officer
Chief, DO Human Resources Staff
Chief, DS&T Administrative Resources
Chief Financial Officer
Chief Information Officer
Chief of Global Support
Chief Human Resources Officer
Director of Security
Chairman, National Intelligence Council
Director of Congressional Affairs
Executive Director for IC Affairs
General Counsel
Inspector General
Director of Public Affairs
DCI Information Management Officer
CIA–14
SYSTEM NAME:
Information Release Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
PURPOSE(S):
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who make information
release requests to CIA under provisions
of the Freedom of Information Act
(FOIA), Privacy Act (PA), and Executive
Order 12958 (EO); individuals who
make special search requests and other
related individuals; and individuals
who are the subject of FOIA/PA/EO and
special search requests and other related
individuals.
CATEGORIES OF RECORDS IN THE SYSTEM:
FOIA/PA/EO requests and processing
files including correspondence and
supporting documents; documents
responsive to FOIA/PA/EO and special
search requests; duplicate files
maintained by Directorate Information
Review Officers (IROs) and component
focal points; weekly reports of FOIA/
PA/EO case activity and status; and
indices related to special searches.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
PO 00000
Frm 00013
Fmt 4701
Executive order 12333 (46 FR 59941);
Executive Order 12958 (76 FR 19825);
the Freedom of Information Act (5
U.S.C. 552); the Privacy Act (5 U.S.C.
552a); the President John F. Kennedy
Assassination Records Collection Act of
1992 (44 U.S.C. 2107 note); the Nazi
War Crimes Disclosure act (5 U.S.C. 552
note); the Japanese Imperial
Government Records Disclosure act (5
U.S.C. 552 note).
Sfmt 4703
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; support the
review, redaction, and release of CIA
records pursuant to federal statutes and
Executive Orders; formulate responses
to FOIA/PA/EO and special search
requests; provide reference in
processing cases under administrative
appeal and civil litigation; provide
documentation for referral to other
federal agencies for their review
pursuant to Executive Order 12958, and
the third agency rule; and generate
external reports as required by federal
statutes and internal reports for use by
CIA officials.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
E:\FR\FM\22JYN2.SGM
22JYN2
42430
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured
areas within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name, case number, and full text
search. Information may be retrieved
from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
RECORD SOURCE CATEGORIES:
Individuals who make FOIA/PA/EO
and special search requests, and related
individuals; and CIA components that
provide information in response to
FOIA/PA/EO and special search
requests.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
FR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
18:08 Jul 21, 2005
Jkt 205001
SYSTEM NAME:
Guest Speaker Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Chief of Information Management
Services, Central Intelligence Agency,
Washington, DC 20505.
may be used as part of the official file
for personal services contracts.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORT AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file servers located
within the CIA.
RETRIEVABILITY:
CIA–15
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
VerDate jul<14>2003
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
Individuals under consideration for
guest speaker engagements, training
courses and other presentations; such
individuals may include members of the
academic and business world as well as
present and former senior CIA and other
government officials.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data including academic
credentials; publicly available
information, including publications
authored by the potential speaker;
correspondence; and administrative
records.
By name. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of record will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only be authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chief Information Officer, Central
Intelligence Agency, Washington, DC
20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
NOTIFICATION PROCEDURE:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requires are specified in the CIA rules
published in the Federal Register (32
CFR 1901.13). Individuals must comply
with these rules.
PURPOSE(S):
Records in this system are used by
authorized personnel: To ensure process
integrity; to enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; and for
curriculum development and selection
of speakers for training courses and
special presentations. Biographic data
PO 00000
Frm 00014
Fmt 4701
Sfmt 4703
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determined by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
CIA employees; academic institutions
and private organizations; libraries and
commercial databases; and federal
agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(l), (k), and (d)(5).
CIA–16
and biographic information on
physicians covered by this system of
records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel: To ensure process
integrity; to enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; to maintain
a complete and accurate medical record
of all CIA employees, their dependents,
military and civilian employees detailed
to CIA, and retired or separated
employees; to respond to requirements
relating to safety and environmental
issues and to CIA safety and
environmental compliance training; to
evaluate suitability for assignment,
travel, fitness-for-duty, health
maintenance and in reviewing
applications for medical disability
retirement; to track the safety and health
status of CIA employees, components,
sites, and operations; and to refer
individuals for specialty medical
assistance.
SYSTEM NAME:
Employee Clinical and Psychiatric
Records.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
SECURITY CLASSIFICATION:
A record from this system of records
may be disclosed, as a routine use, to
the Office of Personnel Management in
the case of an employee who applies for
medical disability, and to the
Department of Labor in the case of an
employee applies for medical disability,
and to the Department of Labor in the
case of an employee who applies for
Worker’s Compensation benefits.
Information on additional routine uses
is set forth in the ‘‘CIA Statement of
General Routine Uses,’’ which is
incorporated herein by reference.
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CIA staff and contract employees and
their dependents; military and civilian
employees detailed to CIA and their
dependents; retired or separated CIA
employees and their dependents; and
physicians who provide services to any
of the categories of individuals listed
above.
CATEGORIES OF RECORDS IN THE SYSTEM:
Physical examination; laboratory data;
X-rays; private physician reports;
reports of on-the-job injuries and
illnesses; results of psychiatric
screening and testing; reports of
psychiatric interviews; records of
immunizations; records on individuals
covered by this system receiving Agency
counseling; other medical material
relating to environmental health, safety
training, and preventative medicine;
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name, chart number, or other
identifying information. Information
may be retrieved from this system of
PO 00000
Frm 00015
Fmt 4701
Sfmt 4703
42431
records by automated or hand search
based on extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chief, Medical Services Office,
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals supply their medical
history; physicians supply their
biographic information; and additional
sources may include routine medical
processing and reports from private
E:\FR\FM\22JYN2.SGM
22JYN2
42432
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
physicians or medical facilities when
written permission is granted by the
individual.
STORAGE:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–17
SYSTEM NAME:
Applicant Clinical and Psychiatric
Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Applicants for employment with CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Physical examinations and related
medical material; laboratory data;
results of psychiatric screening and
testing; and reports of psychiatric
interviews.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel: To ensure process
integrity; to enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; to maintain
a complete and accurate medical file on
all individuals applying for CIA
employment; to evaluate the medical
suitability of applicants; to serve as a
basis for the Employee Clinical and
Psychiatric Record once an applicant is
hired by the CIA; and to generate
statistical reports on applicants.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
18:08 Jul 21, 2005
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name, chart number, or other
identifying information. Information
may be retrieved from this system of
records by automated or hand search
based on extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
SYSTEM LOCATION:
VerDate jul<14>2003
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Jkt 205001
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chief, Medical Services Office,
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Centeral Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an intial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
Frm 00016
Fmt 4701
RECORD SOURCE CATEGORIES:
Applicants who supply their medical
history; additional sources may include
routine medical processing and reports
from private physicians or medical
facilities when written permission is
granted by the applicant.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–18
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
PO 00000
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
Sfmt 4703
SYSTEM NAME:
Psychological Testing Data Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Applicants for employment with the
CIA; CIA staff or contract employees
and their dependents; military and
civilian personnel detailed to the CIA;
and retired or separated CIA staff or
contract employees and their
dependents.
CATEGORIES OF RECORDS IN THE SYSTEM:
Psychological testing records and
assessment reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel: To ensure process
integrity; to enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; to track
individual test results which aid CIA
management and advisory personnel,
who have a need-to-know, in decision
making; to produce research reports of
aggregate data for appropriate officials
and components of the CIA; and to
examine the relationship between test
scores and other variables of interest
such as job performance.
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in a secured
area within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name, or other identifying
information. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
Chief, Medical Services Office,
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
18:08 Jul 21, 2005
Jkt 205001
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning theses
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals who have completed a
variety of psychological tests and
interview sessions with CIA medical
officers; and individuals involved in the
assessment of test data.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–19
SYSTEM NAME:
Agency Human Resources Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
VerDate jul<14>2003
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
Current and former CIA staff and
contract employees; military and
civilian personnel detailed to the CIA;
personal services independent
contractors; applicants in process for
CIA employment; candidates for CIA
awards; participants, and beneficiaries
designated by deceased CIA employees
who were participants, in the CIA’s
authorized retirement systems and
retirement savings programs; and
certain OSS veterans.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data including records on
education, military service data,
insurance, medical and retirement
status and locator information on
individuals covered by this system;
employment information including
records on applicant tracking, job
matching, seasonal and cooperative
employment programs, and information
PO 00000
Frm 00017
Fmt 4701
Sfmt 4703
42433
on those separating from CIA
employment; personnel information
including records on employment
history, leave, time and attendance,
fitness and performance appraisal
reports, awards, travel, training, job
injury, worker’s compensation records
and security clearance information; CIA
personnel information including records
on position and job title information,
qualifications and skills assessments,
authorized personnel staffing data,
levels, and patterns; financial
information relating to payroll and
authorized retirement and retirement
savings accounts, including authorized
or required payroll deductions or
contributions for federal, state and local
taxes, other tax documentation, and
retirement, insurance and leave
entitlements; banking instructions for
dissemination of salary paychecks;
contracts relating to contract employees
and independent contractors; and
financial disclosure forms submitted
pursuant to the Ethics in Government
Act.
AUTHORITY FOR MAINTENANCE OF THE SYSTEMS:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
the Central Intelligence Agency
Retirement Act (50 U.S.C. 2001 et seq.).
PURPOSE(S):
To serve as the central human
resources management system for the
CIA. Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; perform
centralized personnel functions such as
employment, separation of employment,
payroll, position and personnel staffing,
and general employee transactions;
support the general administration of
systems dependent on personnel data
such as insurance, medical and health
care, and retirement and retirement
savings; compute salary, attendance,
leave, benefits and entitlements for
payroll and its dependent systems
including insurance, medical and health
care, and authorized retirement and
retirement savings systems; track
applicant and employee biographic and
demographic data for use in employee
location tracking, and statistical reports;
compile statistical reports for CIA
management on strength, distribution
and utilization of staffing, average
grades and salaries, minorities,
projected retirements, profiles of CIA
skills and qualifications, comparative
rates on promotions, separations, new
E:\FR\FM\22JYN2.SGM
22JYN2
42434
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
employees, reasons for separations;
provide information and statistics for
heads of Career Services to assist them
in administering their career
development and evaluation programs,
including promotion rates and
headroom, performance appraisal report
ratings, qualifications, changes in their
Career Services; assess staffing patterns,
grade and salary data for office heads
required for staffing and budget
projections; provide information and
statistics for components responsible for
administering recruitment,
hospitalization, insurance, and
authorized retirement and retirement
savings programs; and provide records
of employee transactions to responsible
CIA officials and to the employees
themselves.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Information from this system
concerning CIA retirees is routinely
disseminated to the Office of Personnel
Management. Information concerning
work-related injuries of CIA employees
is routinely provided to the Department
of Labor in connection with Worker’s
Compensation claims. Information on
additional routine uses is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured
areas within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name, social security number, CIA
employee number, or other personal
identifiers. Information may be retrieved
from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulation, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
RETENTION AND DISPOSAL:
SYSTEM LOCATION:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
Central Intelligence Agency,
Washington, DC 20505.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chief Human Resources Officer,
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.45)
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendment to, or disputing
the contents of individual records or for
appealing an initial determination by
CIA concerning these matters are
published in the Federal Register (32
CFR 1901.21–23, 32 CFR 1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
education institutions; physician and
medical practitioners; CIA employees;
and other federal agents.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
year of records may be exempted from
certain provisions of the Privacy Act (5
U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k) and (d)(5).
CIA–20
SYSTEM NAME:
Official Personnel Files.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
PO 00000
Frm 00018
Fmt 4701
Sfmt 4703
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former CIA staff and
contract employees; and military and
civilian personnel detailed to the CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal and employment history
statements; employment contracts;
personnel actions; performance
appraisal reports; awards and
commendations; biographic profiles and
data; retirement status and exit
processing information, training and
travel records; correspondence; and
photographs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
the Central Intelligence Agency
Retirement Act (50 U.S.C. 2001 et seq.)
PURPOSE(S):
Records in this system are used by
human resource management personnel
and other authorized personnel to:
Ensure process integrity; enable the CIA
and the head of the CIA to carry out
their lawful and authorized
responsibilities; administer routine
personnel transactions including:
personnel assignments; performance
evaluations; promotions; adverse
actions; counseling; retirement
determinations of qualifications;
separations; medical or insurance
claims; and statistical reports; decides
on the rights, benefits, entitlements and
utilization of CIA employees; provide a
data source for production of summary
descriptive statistics and analytical
studies related to human resource
management issues; support resource
metrics; locate specific individuals for
personnel research or other personnel
management functions; and verify
employment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Information from this system of
records may be transmitted to another
U.S. Government agency relative to
employment considerations by that
agency, and to the Office of Personnel
Management (OPM) relative to OPM’s
administration of retirement benefits for
individuals covered by this system.
Information on additional routine uses
is set forth in the ‘‘CIA Statement of
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
CONTESTING RECORD PROCEDURE:
General Routine Uses’’ which is
incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured
area(s) within the CIA. Electronic
records are stored in secure file-servers
located with the CIA.
RETRIEVABILITY:
By name, social security number, or
other personal identifier. Information
may be retrieved from this system of
records by automated or hand search
based on extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized person.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(l), (k), and (d)(5).
STORAGE:
CIA–21
RETRIEVABILITY:
SYSTEM NAME:
Applicant Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
Paper records are stored in secured
areas within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
By name, social security number, or
other personal identifiers. Information
may be retrieved from this system of
records by automated or hand search
based on extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
CATEGORIES OF RECORDS IN THE SYSTEM:
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
Jkt 205001
Individuals covered by this system;
educational institutions and private
organizations; physicians and medical
practitioners; CIA employees; and other
federal agencies.
to review an applicant’s qualifications;
for security background investigations;
for suitability determinations; for
medical screening; and to determine
whether employment with the CIA will
be offered.
Applicants for employment with the
CIA.
Chief Human Resources Officer,
Central Intelligence Agency,
Washington, DC 20505.
18:08 Jul 21, 2005
RECORD SOURCE CATEGORIES:
RETENTION AND DISPOSAL:
Records concerning the applicant,
including: Biographic data; medical and
employment history statements;
educational transcripts; and personal
references, and records relating to
employment processing, including:
interview reports; test results;
correspondence; review comments; and
general processing records.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
VerDate jul<14>2003
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
42435
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
Chief, Recruitment Center, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
PURPOSE(S):
Records are used by CIA human
resources management officials and
other authorized personnel: To ensure
process integrity; to enable the CIA and
the head of the CIA to carry out their
lawful and authorized responsibilities;
PO 00000
Frm 00019
Fmt 4701
Sfmt 4703
Individual seeking to learn if this
system of records contains information
about them should direct inquiries to:
Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
E:\FR\FM\22JYN2.SGM
22JYN2
42436
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
CIA applicants; applicant references;
educational institutions and private
organizations; physicians and medical
practitioners; CIA employees; and other
federal agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–22
SYSTEM NAME:
Personnel Security Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
number, and completed security
questionnaires); authorizations for the
release of financial, travel, employment,
housing, educational, and other
information; summaries or reports of
information obtained from other CIA
records such as personnel, medical, or
counterintelligence records; financial
disclosure forms submitted by CIA
personnel; travel data on individuals
covered by this system; correspondence
pertaining to an individual’s suitability
for CIA assignment or affiliation, and
the individual’s security eligibility for
access to classified information,
projects, or facilities; investigative
reports, investigative information, and
data pertaining to actual or purported
compromise of classified or otherwise
protected information; appraisals that
summarize investigative results and
provide the decision or rationale for
determining whether an individual
should receive access to classified
information, projects, or facilities, or is
suitable for CIA affiliation or
assignment; documentation of, or
relating to, interim or final actions
relating to issues of security, discipline,
or the grant, denial, suspension, or
revocation of a CIA security clearance,
access approval, or security approval;
and secrecy agreements executed by
individuals covered by this system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
Executive Order 10450 (5 U.S.C. 7311
note); Executive Order 12958 (76 FR
19825); and Executive Order 12968 (60
FR 40245).
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; to document
personnel security and suitability
decisions; assist with security eligibility
determinations and employment or
assignment suitability decisions in
accordance with applicable statutes,
Executive Orders, Director of Central
Intelligence Directives, CIA regulations,
and other applicable law; record
information regarding security
eligibility determinations and
employment or assignment suitability
decisions concerning individuals who
are under consideration for affiliation or
continued affiliation with the CIA, or
access or continued access to classified
or otherwise protected CIA information,
projects, or facilities; verify individual
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former applicants for CIA
employment; CIA staff and contract
employees; personal services
independent contractors and industrial
contractors; military and civilian
personnel detailed to the CIA;
individuals of security interest to CIA;
persons of, or contemplated for,
substantive affiliation with, or service
to, the CIA; persons on whom the CIA
has conducted or is conducting an
investigation; and federal, civilian, and
military personnel with whom the CIA
conducts liaison.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name, sex,
date and place of birth, social security
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
PO 00000
Frm 00020
Fmt 4701
Sfmt 4703
security clearances or access approvals;
and record information relevant to
investigations into possible violations of
CIA rules and regulations, including the
possible loss or compromise of
classified or protected CIA information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Records in this system are used to
provide information, including
biographic information and records of
security breaches, to other federal
agencies involved in national security
matters in the following circumstances:
To respond to national agency checks;
to certify security clearances and access
approvals; and to provide information
relevant to espionage investigations.
Information on additional routine uses
is set forth in the ‘‘CIA Statement of
General Routine Uses,’’ which is
incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in a secured area within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are safeguarded by
combination lock security containers, or
are stored within a vaulted area. Access
is restricted to individuals who are
certified on an ‘‘Access List.’’ The
Access List is validated at least annually
and circulated to responsible Agency
officials so that they can ensure that
records are accessed only for official
purposes.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
CIA–23
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system of
records; personal and business
references provided by the individual or
developed during the course of an
investigation; educational institutions
and private organizations; federal, state,
and local government entities; public
sources such as newspapers and
periodicals, consumer reporting
agencies, financial, travel, educational,
employment-related, and other
commercial sources; and classified and
unclassified reporting on investigations
and investigative materials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
Uses,’’ which is incorporated herein by
reference.
SYSTEM NAME:
Director of Security, Central
Intelligence Agency, Washington, DC
20505.
42437
Intelligence Community Security
Clearance and Access Approval
Repository.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
SECURITY CLASSIFICATION:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
U.S. government employees, military
personnel, personal services
independent contractors and industrial
contractors to U.S. government
programs who possess security
clearances and security access
approvals.
None.
STORAGE:
Paper and other hard-copy records are
stored in secured areas controlled by the
head of the CIA. Electronic records are
stored in secure file-servers located in
premises controlled by the head of the
CIA.
RETRIEVABILITY:
By name or social security number.
Information may be retrieved from this
system of records by automated or hand
search based on extant indices and
automated capabilities utilized in the
normal course of business.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name, date
and place of birth, social security
number, and employer); and
information relating to security
clearances and security access
approvals, including clearances and
access approvals held, current status of
clearances and access approvals, and
date of background investigation.
SAFEGUARDS:
Records and servers are stored within
a vaulted area. Access is restricted to
individuals with appropriate clearances
and a ‘‘need to know,’’ as certified by an
Access Control List.
RETENTION AND DISPOSAL:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
Executive Order 10450 (5 U.S.C. 7311
note); Executive Order 12958 (76 FR
19825); and Executive Order 12968 (60
FR 40245).
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; and to verify
individual security clearances or
security access approvals throughout
the Intelligence Community in order to
control access to classified and
compartmented materials.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Records in this system are provided to
Intelligence Community agencies and
relevant government contractors to
certify individuals’ security clearances
and access approvals. Information on
additional routine uses is set forth in the
‘‘CIA Statement of General Routine
PO 00000
Frm 00021
Fmt 4701
Sfmt 4703
Director of Security, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
FR 1901.11–45).
E:\FR\FM\22JYN2.SGM
22JYN2
42438
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system of
records; U.S. government agencies; and
current and former employers of
individuals covered by this system of
records, including both government and
private sector organization.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–24
19825); Executive Order 12968 (60 FR
40245);
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; document
polygraph results; assist with security
eligibility determinations and
employment or assignment suitability
decisions in accordance with applicable
statutes, Executive Orders, Director of
Central Intelligence Directives, CIA
regulations, and other applicable law;
and to assist with investigations into
possible violations of CIA rules and
regulations, including the possible loss
or compromise of classified or protected
CIA information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
SYSTEM NAME:
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
Polygraph Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
STORAGE:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former applicants for CIA
employment; CIA staff and contract
employees; personal services
independent contractors and industrial
contractors; military and civilian
personnel detailed to the CIA;
individuals of security interest to CIA;
persons of, or contemplated for,
substantive affiliation with, or service
to, the CIA; and persons on whom the
CIA has conducted or is conducting an
investigation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Polygraph reports; polygraph charts;
polygraph tapes; and notes from
polygraph interviews or activities
related to polygraph interviews.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
Executive Order 10450 (5 U.S.C. 7311
note); Executive Order 12958 (76 FR
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
Paper and other hard-copy records are
stored in a secured area within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Director of Security, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system of
records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–25
SAFEGUARDS:
SYSTEM NAME:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
Office of the Director Action Center
Records.
SECURITY CLASSIFICATION:
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
PO 00000
Frm 00022
Fmt 4701
Sfmt 4703
Central Intelligence Agency,
Washington, DC 20505.
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who send correspondence
to, or receive correspondence from, the
Office of the Director; and individuals
who are the subject of correspondence
to or from the Office of the Director.
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence and documents
addressed to, received by, or originated
in the Office of the Director concerning:
matters of policy, operations, and
security within the purview of the head
of the CIA; Congressional inquiries; and
inquiries from the members of the
general public.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order (46 FR 59941).
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedule approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chief, DAC, Central Intelligence
Agency, Washington, DC 20505.
NOTIFICATION PROCEDURE:
PURPOSES(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; documents
the activities and policy decisions of the
head of the CIA; and serve as reference
material for business areas within the
purview of the Office of the Director.
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
RECORD ACCESS PROCEDURES:
Correspondence contained in this
system of records may be provided to
the U.S. Government agencies, other
than the CIA, when it is determined that
such other agencies can more
appropriately handle the matters
addressed in the correspondence.
Information on additional routine uses
is set forth in the ‘‘CIA Statement of
General Routine Uses,’’ which is
incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured
areas within the CIA. Electronic records
are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individuals records for for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
U.S. Government records; publicly
available information from the media,
libraries, and commercial databases; and
Executive branch and Congressional
officials and staff members of the
general public who send
correspondence to, or receive
correspondence from, the Office of the
Director of Central Intelligence.
PO 00000
Frm 00023
Fmt 4701
Sfmt 4703
42439
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–26
SYSTEM NAME:
Office of General Counsel Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from unclassified to
top secret.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former CIA staff and
contract employees, personal services
independent contractors, employees of
industrial contractors, military and
civilian personnel detailed or assigned
to the CIA; applicants for employment
with the CIA; current and former
employees and contractors of U.S.
Government agencies; individuals in
contact with the CIA, including
individuals whose inquiries concerning
the CIA or the Intelligence Community
(IC) are forwarded to the Office of
General Counsel for response; attorneys
in private practice who hold CIA
security clearances or access approvals;
individuals in government, academia,
the business community, or other
elements of the private sector with
expertise on matters of interest to the
Office of General Counsel; and
individuals who may be involved in
matters which implicate the CIA’s and/
or the IC’s legal authorities,
responsibilities, and obligations,
including but not limited to
administrative claimants, grievants,
parties in litigation, witnesses, targets or
potential targets of investigations or
intelligence collection, and individuals
who are interviewed by, or provide
information to the CIA or the IC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Legal documents, including but not
limited to pleadings, subpoenas,
motions, affidavits, declarations, briefs,
litigation reports, and legal opinions;
biographic information for private
attorneys, including Social Security
Number, date and place of birth,
education, law firm (if any), office
addresses, fax and telephone numbers,
bar memberships, legal specialties and/
or areas of practice, names of CIAaffiliated clients, and date and type of
security clearance and/or access
E:\FR\FM\22JYN2.SGM
22JYN2
42440
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
approval pending or granted; crimes
reports filed with the U.S. Department
of Justice or other appropriate law
enforcement agencies concerning
individuals covered by this system of
records;public and confidential
Financial Disclosure Reports required
by the Office of Government Ethics;
internal CIA documents and cables
concerning individuals covered by this
system of records; and correspondence
with members of the public, members of
the U.S. Congress, Congressional staff,
and federal, state, local international
and foreign agencies, courts and
administrative tribunals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; provide
legal advice and representation to the
Central Intelligence Agency and the
Director of Central Intelligence; provide
factual information necessary for the
preparation of legal documents,
including pleadings, subpoenas,
motions, affidavits, declarations, briefs,
legal opinions, litigation reports
prepared for the Department of Justice,
and reports to law enforcement
agencies; provide a historical record of
all private attorneys who have received
security clearances and/or access
approvals to receive and discuss U.S.
Government information necessary to
their representation of CPA-affiliated
clients, and record the nature, scope and
duration of private attorneys’ legal
representations of CIA-affiliated clients;
and maintain a record of federal, state,
local, international or foreign litigation,
administrative claims, and other legal
matters in which CIA is a party or has
an interest.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name or other personal identifier.
Information may be retrieved from this
system of records by automated or hand
search based on extant indices and
automated capabilities utilized in the
normal course of business. Under
applicable law and regulations, all
searches of this system of records will
be performed in CIA offices by CIA
personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
General Counsel, Central Intelligence
Agency, Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification seciton above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification seciton
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
PO 00000
Frm 00024
Fmt 4701
Sfmt 4703
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
publicly available information; CIA
records; and federal, state and local
government agencies and courts.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–27
SYSTEM NAME:
Office of Equal Employment
Opportunity (OEEO) Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former CIA staff and
contract employees, personal services
independent contractors, industrial
contractors, and military and civilian
personnel detailed to the CIA; and
applicants for employment with the
CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Documents relating to EEO
complaints, including: Data collected by
an EEO Investigator which bears on
charges of discrimination brought by a
complainant; ;sworn affidavits from the
complainant, the alleged discriminating
officer(s), and other individuals as
appropriate; other documents or
statistical evidence considered pertinent
to the case which assists the CIA in
making a decision; requests made by
individuals or offices for reasonable
accommodations, and the products or
services provided in response to such
requests; and information regarding
individuals who apply for retirement on
the basis of medical disabilities, and
other individuals with medical
disabilities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
Executive Order 11478, as amended by
Executive Order 13097 (63 FR 30097)
and Executive Order 13152 (65 FR
26115); Equal Employment Opportunity
Act of 1972 (42 U.S.C. 2000e et seq.);
Age Discrimination in Employment Act
(29 U.S.C. 633a); the Rehabilitation Act
of 1973, as amended (29 U.S.C. 701 et
seq.).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; process EEO
complaints; provide information for
review by the Equal Employment
Opportunity Commission; provide
information for federal court review;
track requests and provide reasonable
accommodations through the provision
of products and services to individuals
who make requests for such
accommodations; and track applications
for retirement on the basis of medical
disabilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured ares
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
42441
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM LOCATION:
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Director, Office of Equal Employment
Opportunity, Central Intelligence
Agency, Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
applicants for employment with the
CIA; individuals who provide
information during the investigation of
EEO complaints; and medical and
psychiatric personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
SYSTEM NAME:
Congressional Liaison Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
Frm 00025
Fmt 4701
Current and former members of the
U.S. Congress and Congressional staff;
individuals whose inquiries relating to
CIA matters are forwarded by members
of the U.S. Congress or Congressional
staff to CIA for response, and CIA
employees wishing to contact members
of Congress of Congressional staff on
official matters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence and other documents
between CIA’s Office of Congressional
Affairs, members of Congress,
Congressional staff, constituents, and
other CIA offices and/or U.S.
Government entities regarding inquiries
made by constituents and sent to the
CIA for response; and memoranda,
correspondence, position papers and
other documents used to support CIA’s
liaison with members of Congress, staff,
and their offices and committees,
including memoranda documenting
substantive briefings and debriefings, as
well as reports provided to the CIA by
Congressional personnel.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; document
constituent or other inquiries forwarded
by members of Congress and staff to CIA
and CIA’s responses to those inquiries;
coordinate and prepare memoranda and
position papers reflecting CIA’s views
on proposed legislation; facilitate
Congressional briefings by maintaining
a record of CIA’s positions on issues of
interest to particular members of
Congress and staff; and provide
guidance to employees on Congressional
matters.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
CIA–28
PO 00000
Central Intelligence Agency,
Washington, DC 20505.
Sfmt 4703
Records from this system may be
disclosed to Congress. Information on
additional routine uses is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
E:\FR\FM\22JYN2.SGM
22JYN2
42442
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Current and former members of the
U.S. Congress and their staffs; CIA
employees; individuals whose inquiries
relating to CIA matters are forwarded by
members or staff of the U.S. Congress to
the CIA for response.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–29
SYSTEM NAME:
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
Members of the general public who
have written to the CIA to inquire about
CIA activities; CIA personnel who have
reported media contacts; and media
representatives.
Categories of records in the system:
Media coverage, including newspaper
and magazine articles, which mentions
the CIA correspondence between media
representatives and the Office of Public
Affairs; memoranda of conversations
between the Office of Public Affairs and
media representatives; correspondence
from the general public regarding CIA,
and CIA responses; internal CIA
memoranda concerning the subject
matter of this records system; and
names of CIA personnel who have
reported contacts with media
representatives.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
CONTESTING RECORD PROCEDURE:
PURPOSE(S):
Requests from individuals to correct
or amend records should be addressed
Records in this system are used by
authorized personnel to: Ensure process
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
PO 00000
Frm 00026
Fmt 4701
Sfmt 4703
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Public Affairs Records.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Director of Congressional Affairs,
Central Intelligence Agency,
Washington, DC 20505.
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; provide a
record of significant media coverage of
the CIA; provide a record of contact
with media representatives by the Office
of Public Affairs; maintain a record of
correspondence between members of
the general public who raise questions
about CIA activities; and maintain a
record of CIA personnel media contacts.
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records are stored in secure
file servers located within the CIA.
RETRIEVABILITY:
By name. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Director of Public Affairs, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Publicly available informtion from the
media, libraries and commercial
databases; CIA records concerning CIA
activities and the subject matter of
media contacts; and individuals covered
by this system of records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within the
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–30
SYSTEM NAME:
Inspector General Research Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Congressional committee reviews of CIA
activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; and for
reference use in connection with
Executive branch and Congressional
committee reviews of CIA activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CIA personnel; and other individuals
whose names appear in documents
assembled primarily from other CIA
records systems by the Inspector
General in relation to Executive branch
commission and Congressional
committee reviews conducted between
1972 and 1976 concerning Agency
activities.
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
42443
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the noticiation
section above. Regulations for access to
individual records or for appealing an
initial determination by CIA concerning
the access to records are published in
the Federal Register (32 CFR 1901.11–
45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901–.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
CIA employees; CIA records; and
records of Executive branch
commissions and Congressional
committees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within the
system of records may be exempted
from certain provisions of the Privacy (5
U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–31
SYSTEM NAME:
Inspector General Investigation and
Interview Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM LOCATION:
CATEGORIES OF RECORDS IN THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
CIA documents that are pertinent to
Executive branch commission and
Inspector General, Central Intelligence
Agency, Washington, DC 20505.
CIA staff and contract employees,
personal services independent
contractors, industrial contractors,
persons with other contractual
relationships, or other relationships
with the CIA, persons who are
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
PO 00000
Frm 00027
Fmt 4701
Sfmt 4703
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
E:\FR\FM\22JYN2.SGM
22JYN2
42444
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
interviewed by or provide information
to the Office of the Inspector General,
persons involved with or knowledgeable
about matters being investigated by the
Office of Inspector General, and persons
who have filed grievances with the
Officer of Inspector General or CIA
components.
CATEGORIES OR RECORDS IN THE SYSTEM:
Reports of interviews, signed
statements, correspondence, reports of
investigations, forms, cables, internal
CIA memoranda, prior criminal records
of individuals covered by the system,
and other materials relating to employee
grievances and other matters of interest
to or inspected by the Office of
Inspector General.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 503a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; and
maintain a detailed record of the
investigative activities of the CIA Office
of Inspector General, including
investigations of grievances, allegations
of misconduct by CIA personnel; and to
provide information to CIA management
regarding personnel matters and to
assist in the evaluation of current and
proposed programs, policies and
activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
a. Records in this system are used and
disclosed as necessary by members of
the Office of Inspector General in the
investigation of matters of interest or
concern to be head of the CIA, Inspector
General, and senior Agency officials,
including grievances and allegations of
misconduct by Agency employees, and
to provide information to Agency
management regarding personnel
matters, and for evaluating current and
proposed programs, policies and
activities, selected assignments, and
requests for awards or promotions.
b. Records in this system that indicate
a violation or potential violation of law,
whether civil, criminal or regulatory in
nature, and whether arising by general
statute or particular program, or by rule,
regulation or order pursuant thereto, or
that indicate a violation or potential
violation of a contractual obligation,
may be disclosed to the appropriate
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
agency, whether federal, state, local,
foreign, or international, charged with
the responsibility for investigating or
prosecuting such violation, enforcing or
implementing such statute, rule,
regulation, or order, or with enforcing
such contract.
c. Records in the system may be
disclosed to a federal, state, local,
foreign, or international agency, or to an
individual or organization, when
necessary to elicit information relevant
to an Office of Inspector General
investigation, inquiry, decision, or
recommendation.
d. Records in the system may be
disclosed to a federal, state, local,
foreign, or international agency when
requested in connection with the
assignment, hiring, or retention of an
individual, the issuance or revocation of
a security clearance, letting of a
contract, or any authorized inquiry or
investigation to the extent that the
information is relevant to the requesting
agency’s decision on the matter.
e. Records in the system may be
disclosed to any federal agency when
documents, witness statements, or other
information obtained from that agency
are used in compiling the system record,
or when the record is relevant to the
official responsibilities of that agency.
f. Unclassified records in the system,
or unclassified portions thereof,
including information identifying
individuals covered by the system, may
be disclosed to the public when the
matter under investigation has become
public knowledge or the Inspector
General determines that such disclosure
is necessary to preserve confidence in
the integrity of the Inspector General
process, or is necessary to demonstrate
the accountability of CIA employees,
officers, or individuals covered by the
system, unless it is determined that
release of the specific information in the
context of a particular case would
constitute an unwarranted invasion of
personal privacy.
g. Records in the system pertaining to
an employee grievance may be disclosed
to any party to that grievance except for
records that disclose the identity of a
non-party who requested confidentiality
and provided a statement during the
grievance process.
h. Records in the system may be
disclosed in the course of presenting
evidence to a court, magistrate, or
administrative tribunal, including
disclosures in the course of settlement
negotiations, or pursuant to statutes or
regulations governing the conduct of
such proceedings.
i. Records in the system may be
disclosed to representatives of the
Department of Justice or of any other
PO 00000
Frm 00028
Fmt 4701
Sfmt 4703
agency that is responsible for
representing Agency interests in
connection with judicial, administrative
or other proceedings. Records may also
be disclosed to the Department of
Justice to the extent necessary to obtain
its advice on any matter relevant to an
Office of Inspector General
investigation.
j. Records in the system may be
disclosed to the Senate Select
Committee on Intelligence and the
House Permanent Select Committee on
Intelligence, or other congressional
committees, or the staffs thereof, in
connection with the oversight and
legislative functions.
k. Records in the system may be
disclosed to the President’s Foreign
Intelligence Advisory Board, and the
Intelligence Oversight Board, and any
successor organizations, when requested
by those entities, or when the Inspector
General determines that disclosure will
assist in the performance of their
oversight functions. Information on
additional routine uses is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured
areas within CIA facilities. Electronic
records are stored in secure file-servers
located within the CIA.
RETRIEVABILITY:
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices, and by automated means
utilized in the normal course of
business. Under applicable law and
regulations, all searches of this system
of records will be performed in CIA
offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
SYSTEM LOCATION:
Inspector General, Central Intelligence
Agency, Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
CIA records; CIA staff and contract
employees, personal services
independent contractors, industrial
contractors, and military and civilian
detailees to CIA; federal, state, and local
officials; foreign governments; private
citizens, including U.S. citizens and
foreign nationals.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–32
SYSTEM NAME:
Office of the Deputy Director of
Central Intelligence (DDCI) for
Community Management Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
Individuals who visit, contact, have
employment, contractual, or other
relationships with, or otherwise
participate in the activities of, the Office
of the DDCI for Community
Management or the Intelligence
Community; individuals who are of
foreign intelligence, counterintelligence,
or security interest to the Intelligence
Community, including individuals
identified as being involved in activities
related to intelligence matters; and
individuals in government academia,
the business community, or other
elements of the private sector with
expertise on matters of intelligence
interest to the Office of the DDCI for
Community Management, or other
elements of the Intelligence Community.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include:
Information relating to the management
and oversight of intelligence
requirements, analysis, reporting and
operations, including acquisitions;
biographic and other information about
individuals of intelligence interests;
information on individuals and events
of interest to the Intelligence
Community; information identifying
source documents and their recipients;
and biographic and other information,
including security clearances, access
approvals, and employment and
training records, about individuals who
visit, contact, have employment,
contractual or other relationships with,
or otherwise participate in, the activities
of the Office of the DDCI for Community
Management.
42445
assist the Director of Central Intelligence
with his Intelligence Community
responsibilities, including resources
management, program assessment and
evaluation, policy formulation, and
collection requirements management,
and the protection of intelligence
sources and methods.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Records from this system of records
may be disclosed to U.S. Government
organizations, personnel and
contractors: in order to facilitate
security, employment, or contractual
decisions; and as necessary for the
protection of intelligence sources and
methods, intelligence oversight and
management, and in support of
intelligence operations, analysis and
reporting. Additionally, records from
this system are used to prepare periodic
statistical reports for U.S. Government
officials related to the control and
dissemination of classified information.
Information on additional routine uses
is set forth in the ‘‘CIA Statement of
General Routine Uses,’’ which is
incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in a secured area located in
premises controlled by the Director of
Central Intelligence (DCI). Electronic
records are stored in secure file-serves
located in premises controlled by the
DCI.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETRIEVABILITY:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
Executive Order 12958 (76 FR 19825).
By name, social security number, or
other identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business.
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the
Director of Central Intelligence to carry
out their lawful and authorized
responsibilities; provide classified and
unclassified information to the Director
of Central Intelligence, CIA and other
appropriate Intelligence Community
and U.S. Government officers,
employees, detailees, or contractors for
the conduct of authorized activities; and
PO 00000
Frm 00029
Fmt 4701
Sfmt 4703
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
E:\FR\FM\22JYN2.SGM
22JYN2
42446
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
SYSTEM MANAGER(S) AND ADDRESS:
SYSTEM LOCATION:
Executive Director for Intelligence
Community Affairs, Office of the DDCI
for Community Management, c/o
Central Intelligence Agency,
Washington, DC 20505.
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1910.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access the records
are published in the Federal Register
(32 CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend record should be addressed as
indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
U.S. Government officers, employees,
agencies, organizations and contractors;
publicly available information from the
media, libraries and commercial
databases; unclassified reporting;
classified intelligence reporting and
source documents; investigative reports;
and correspondence.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–33
SYSTEM NAME:
National Intelligence Council (NIC)
Records.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have employment,
detailee, liaison, or contractual
relationships with the National
Intelligence Council (NIC) or
Intelligence Community agencies,
including personal services
independent contractors and industrial
contractors; individuals in academia
and the private sector with expertise on
matters of intelligence interest to the
NIC; and individuals who are of foreign
intelligence, counterintelligence, or
security interest to the NIC, including
individuals identified as being involved
in activities related to intelligence
matters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include
administrative and contact information;
document relating to intelligence
requirements, analysis, reporting and
operations; National Intelligence
Council operational records; biographic
information about individuals of
intelligence interest; publicly-available
information on individuals and events
of interest to the NIC; other policy and
operational data based on foreign
intelligence, counterintelligence and
security reporting.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
Executive Order 12958 (76 FR 19825).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the
Director of Central Intelligence to carry
out their lawful and authorized
responsibilities; provide classified and
unclassified information within the CIA
and to appropriate Intelligence
Community and U.S. Government
officials for the conduct of authorized
activities; and assist the Director of
Central Intelligence and the Intelligence
Community by evaluating the adequacy
of intelligence support to U.S.
policymakers and other senior
intelligence consumers.
SECURITY CLASSIFICATION:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
Records from this system of records
may be disclosed to other U.S.
Government organization in order to
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
PO 00000
Frm 00030
Fmt 4701
Sfmt 4703
facilitate any security, employment, or
contractual decisions. Records also may
be disclosed to other U.S. Government
organizations as necessary for the
protection of intelligence sources and
methods and in support of intelligence
operations, analysis and reporting.
Information on additional routine uses
is set forth in the ‘‘CIA Statement of
General Routine Uses,’’ which is
incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in a secured area located in
premises controlled by the Director of
Central Intelligence (DCI). Electronic
records are stored in secure file-servers
located in premises controlled by the
DCI.
RETRIEVABILITY:
By Name, social security number, or
other identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS:
Chairman, National Intelligence
Council, c/o Central Intelligence
Agency, Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
U.S. Government employees, agencies
and organizations; publicly-available
information from the media, libraries
and commercial databases; classified
reporting and intelligence source
documents; and correspondence.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–34
SYSTEM NAME:
Arms Control Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
identifying classified source documents
and their recipients.
Software access controls are also in
place.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETENTION AND DISPOSAL:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941);
Executive Order 12958 (76 FR 19825).
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity, enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; and provide
classified and unclassified information
to appropriate CIA and Intelligence
Community officials for the conduct of
authorized activities, including support
to the negotiation and assessment of
arms control agreements.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Records from this system of records
may be disclosed to other U.S.
Government organizations in order to
facilitate any security, employment, or
contractual decisions by those
organizations. Records also may be
disclosed to other U.S. Government
organizations as necessary for the
protection of intelligence sources and
methods and in support of intelligence
operations, analysis and reporting.
Information on additional routine uses
is set forth in the ‘‘CIA Statement of
General Routine Uses,’’ which is
incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have employment,
detailee, liaison, or contractual
relationships with the Center for
Weapons Intelligence, Nonproliferation
and Arms Control (WINPAC), including
personal services independent
contractors and industrial contractors;
individuals who visit, contact, or
otherwise participate in the activities of
WINPAC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include
administrative, biographic and contact
information; publicly available
information on events of interest to the
arms control community; classified
reporting on events of interest to the
arms control community; documents
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
42447
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within premises
controlled by the head of the CIA.
Electronic records are stored in secure
file-servers within premises controlled
by the head of the CIA.
RETRIEVABILITY:
By name, social security number, or
other identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business.
SAFEGUARDS:
Records are stored in a secured areas
accessed only by authorized persons.
PO 00000
Frm 00031
Fmt 4701
Sfmt 4703
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Director, WINPAC, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing in initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
an indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals who are the subject of
records in this system; U.S. Government
employees, agencies and organizations;
publicly available information obtained
from the media, libraries and
commercial databases; unclassified and
classified reporting and intelligence
source documents; and correspondence.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
E:\FR\FM\22JYN2.SGM
22JYN2
42448
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
CIA–35
RETRIEVABILITY:
SYSTEM NAME:
Directorate of Science & Technology
(DS&T) Private Sector Contact
Information.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
SAFEGUARDS:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals in the private sector who
work or have worked on CIA personal
services or industrial contracts;
individuals about which there is
publicly-available information
identifying a scientific, technical or
related expertise of interest to CIA; and
CIA staff and contract employees, and
other individuals affiliated with CIA
who work on CIA projects with private
sector experts.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information, including
areas of expertise.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 123333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; provide
reference information; and facilitate
communication by CIA with private
sector experts.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
By name or other CIA identifier.
Information may be retrieved from this
system of records by automated or hand
search based on extant indices and
automated capabilities utilized in the
normal course of business. Under
applicable law and regulations, all
searches of this system of records will
be performed in CIA offices by CIA
personnel.
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Director, DS&T Administrative
Resources Center, Central Intelligence
Agency, Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals who are the subject of
records in the system; and publicly
PO 00000
Frm 00032
Fmt 4701
Sfmt 4703
available information obtained from the
media, libraries and commercial
databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–36
SYSTEM NAME:
Alumni Communications Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Former CIA employees who
voluntarily contact the Alumni
Communications Port to offer
comments, insights or suggestions.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name,
contact information such as address or
phone number, and Social Security
Number or CIA identifier); and
correspondence and memoranda
regarding the content of conversations
with former employees and any
resulting actions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM.
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; verify the
identities of individuals contacting the
Port; continue communications with
individuals who contact the Port; and
record a summary of the conversations
and any resulting actions.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in a secured area within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
RECORD SOURCE CATEGORIES:
Individuals who voluntarily contact
the Alumni Communications Port; and
CIA employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
Director, DS&T Investment Program
Office, Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Indentification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
18:08 Jul 21, 2005
Jkt 205001
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
Individuals who are of foreign
intelligence or foreign
counterintelligence interest to the CIA,
either because of their actual, apparent,
or potential association with foreign
intelligence or foreign
counterintelligence activities, or
because they are of actual or potential
use to the CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Documents recording the operational
activities of the Directorate of
Operations (DO) of the Central
Intelligence Agency.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSES(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity, enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities, and
maintain a record of the operational
activities of the Directorate of
Operations of the Central Intelligence
Agency.
PO 00000
Frm 00033
Records from this system of records
may be provied to selected federal
agencies, including the Federal Bureau
of Investigation, military departments
and, through established liaison
channels, to selected foreign
government agencies, as necessary for
the conduct of foreign intelligence and
counterintelligence operations by the
CIA and other U.S. Government entities
authorized to conduct such operations.
Information on additional routine uses
is set forth in the ‘‘CIA Statement of
General Routine Uses,’’ which is
incorporated herein by reference.
None.
Directorate of Operations Records.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
CIA–37
SYSTEM NAME:
SAFEGUARDS:
VerDate jul<14>2003
disputing the contents of individuals
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
42449
Fmt 4701
Sfmt 4703
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name, social security number, or
other identifier. Information may be
retrieved from this system of records by
automated or hand search based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Chief, DO Information Management
Staff, Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
E:\FR\FM\22JYN2.SGM
22JYN2
42450
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 190.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Foreign intelligence and
counterintelligence sources; U.S.
Government agencies; CIA predecessor
organizations; publicly available
information; and state and local
agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
potential advisers, consultants, or
personal services independent
contractors to the CIA on matters of
intelligence interest.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information including
names, contact information,
professional credentials and areas of
interest of expertise of individuals
covered under this system of records;
history of CIA association, if any, of
individuals covered under this system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403 et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity, enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities, and
maintain a record of persons inside and
outside the U.S. Government of current
or potential utility as advisors or
consultants to the CIA in performing its
mission to produce intelligence analyses
on matters of national security concern.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
CIA–38
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM NAME:
Academic and Business Contact
Records.
STORAGE:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
Paper and other hard-copy records are
stored secured areas within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
SYSTEM LOCATION:
RETRIEVABILITY:
Central Intelligence Agency,
Washington, DC 20505.
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand searches based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SECURITY CLASSIFICATION:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Members of the academic community,
members of scientific and other
professional organizations, U.S.
Government officials, employees of
private sector organizations, and other
individuals who have expertise in, or
access to information on, subjects of
intelligence interest; and individuals
who have serves as, or are considered
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
Records are stored in secured areas
accessed only by authorized persons.
Frm 00034
Fmt 4701
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Directorate of Intelligence Information
Management Officer, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification procedures section above.
Regulations for access to individual
records or for appealing an initial
determination by CIA concerning the
access to records are published in the
Federal Register (32 CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
Individuals who are the subject of
records in this system; U.S. Government
employees, publicly available
information obtained from the media,
libraries and commercial databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–39
SAFEGUARDS:
PO 00000
Software access controls are also in
place.
Sfmt 4703
SYSTEM NAME:
Customer Relations Records.
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
42451
SECURITY CLASSIFICATION:
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand searches based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
Individuals who are the subjects of
records in this system; CIA personnel;
other U.S. Government personnel.
SAFEGUARDS:
CIA–40
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
SYSTEM NAME:
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former intelligence
customers including U.S. policymakers,
U.S. Government personnel, and other
authorized recipients of CIA intelligence
products.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information including
names, addresses, contact information,
security clearances and access
approvals, and subjects of intelligence
interest to individuals covered by this
system of records; documents
containing comments and feedback from
individuals covered by this system of
records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities, maintain
dissemination lists for CIA finished
intelligence products, in order to ensure
proper dissemination of classified and
unclassified products; maintain a record
of disseminations; maintain a list of
topics of interest to particular
intelligence customers; and document
customer feedback on particular
products.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
18:08 Jul 21, 2005
Jkt 205001
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Directorate of Intelligence Information
Management Officer, Central
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Indentification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURES:
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
VerDate jul<14>2003
RETENTION AND DISPOSAL:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
PO 00000
Frm 00035
Fmt 4701
Sfmt 4703
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
Research System Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency,
Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals of foreign intelligence or
counterintelligence interest to the CIA,
including individuals associated with
international terrorism, international
organized crime, or international
narcotics trafficking activities; and
individuals who have written on the
general topic of intelligence.
CATEGORIES OF RECORDS IN THE SYSTEM:
Classified intelligence reporting,
including reports from other U.S.
Government agencies and foreign
government information; and publicly
available information from the media,
libraries and commerical databases.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity; enable the CIA and the head
of the CIA to carry out their lawful and
authorized responsibilities; provide a
repository of classified and unclassified
information on topics of foreign
intelligence and counterintelligence
interest to the CIA; assist the CIA’s
Directorate of Intelligence to fulfill its
mission of providing timely, accurate,
and objective intelligence analysis on
the full range of national security threats
and foreign policy issues facing the
United States; and provide a reference
file for publicly available publications
pertaining to intelligence.
E:\FR\FM\22JYN2.SGM
22JYN2
42452
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name, social security number, or
other CIA identifier. Information may be
retrieved from this system of records by
automated or hand searches based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
RECORD SOURCE CATEGORIES:
CIA staff and contract employees,
personal services independent
contractors, and industrial contractors;
U.S. Government agencies; publicly
available information from the media,
libraries and commercial databases; and
foreign intelligence and
counterintelligence sources.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
CIA–41
SYSTEM NAME:
RETENTION AND DISPOSAL:
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
Intelligence Analysis Records.
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
SYSTEM LOCATION:
Directorate of Intelligence Information
Management Officer, Central
Intelligence Agency, Washington, DC
20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Central Intelligence Agency,
Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquires
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
Individuals of foreign intelligence or
counterintelligence interest to the CIA,
including individuals associated with
international terrorism, international
organized crime, or international
narcotics trafficking activities.
PURPOSE(S):
Records in this system are used by
authorized personnel to: Ensure process
integrity, enable the CIA and the head
of the CIA to carry our their lawful and
authorized responsibilities; and assist
the CIA’s Directorate of Intelligence to
fulfill its mission of providing timely,
accurate, and objective intelligence
analysis on the full range of national
security threats and foreign policy
issues facing the United States,
including key foreign countries, regional
conflicts, and issues that transcend
national boundaries such as terrorism,
weapons proliferation, and narcotics
trafficking.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
This information is set forth in the
‘‘CIA Statement of General Routine
Uses,’’ which is incorporated herein by
reference.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the CIA.
Electronic records are stored in secure
file-servers located within the CIA.
RETRIEVABILITY:
By name, social security number, or
other identifier. Information may be
retrieved from this system of records by
automated or hand searches based on
extant indices and automated
capabilities utilized in the normal
course of business. Under applicable
law and regulations, all searches of this
system of records will be performed in
CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas
accessed only by authorized persons.
Software access controls are also in
place.
RETENTION AND DISPOSAL:
CATEGORIES OF RECORDS IN THE SYSTEM:
Intelligence reports and other
information that supports the analytic
mission of the CIA’s Directorate of
Intelligence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941).
PO 00000
Frm 00036
Fmt 4701
Sfmt 4703
All records are maintained and
disposed of in accordance with Records
Control Schedules approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS
INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN):
Directorate of Intelligence Information
Management Officer, Central
E:\FR\FM\22JYN2.SGM
22JYN2
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices
Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this
system of records contains information
about them should direct their inquiries
to: Information and Privacy Coordinator,
Central Intelligence Agency,
Washington, DC 20505. Identification
requirements are specified in the CIA
rules published in the Federal Register
(32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed as indicated in the
notification section above. Regulations
VerDate jul<14>2003
18:08 Jul 21, 2005
Jkt 205001
for access to individual records or for
appealing an initial determination by
CIA concerning the access to records are
published in the Federal Register (32
CFR 1901.11–45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct
or amend records should be addressed
as indicated in the notification section
above. CIA’s regulations regarding
requests for amendments to, or
disputing the contents of individual
records or for appealing an initial
determination by CIA concerning these
matters are published in the Federal
Register (32 CFR 1901.21–23, 32 CFR
1901.42).
PO 00000
Frm 00037
Fmt 4701
Sfmt 4703
42453
RECORD SOURCE CATEGORIES:
CIA staff and contract employees,
personal services independent
contractors, and industrial contractors;
U.S. Government agencies; publicly
available information from the media,
libraries and commercial databases; and
foreign intelligence and
counterintelligence sources.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this
system of records may be exempted
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
552a(j)(1), (k), and (d)(5).
[FR Doc. 05–13889 Filed 7–21–05; 8:45 am]
BILLING CODE 6310–02–M
E:\FR\FM\22JYN2.SGM
22JYN2
]]>Agencies
[Federal Register Volume 70, Number 140 (Friday, July 22, 2005)]
[Notices]
[Pages 42418-42453]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-13889]
[[Page 42417]]
-----------------------------------------------------------------------
Part II
Central Intelligence Agency
-----------------------------------------------------------------------
Privacy Act of 1974; Systems of Records and Routine Users; Notice
Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 /
Notices
[[Page 42418]]
-----------------------------------------------------------------------
CENTRAL INTELLIGENCE AGENCY
Privacy Act of 1974; System of Records and Routine Uses
AGENCY: Central Intelligence Agency.
ACTION: Notice of final statement of general routine uses and Privacy
Act systems of records notices of the Central Intelligence Agency.
-----------------------------------------------------------------------
SUMMARY: The Central Intelligence Agency has undertaken and completed
an Agency-wide review of its Privacy Act systems of records. As a
result of this review, in the May 24 2005 issue of the Federal
Register, the Agency solicited public comments on the complete set of
proposed revised Privacy Act systems of records notices, the proposed
modification of one of its existing routine uses, and the proposed
addition of seven new routine uses to its ``Statement of General
Routine Uses'' for information subject to the Privacy Act. As required
by the Privacy Act, the Agency provided an opportunity for interested
persons to submit comments on these notices and routine uses. The
Agency did not receive any comments.
DATES: July 5, 2005.
FOR FURTHER INFORMATION CONTACT: Scott A. Koch, Information and Privacy
Coordinator, Central Intelligence Agency, Washington, DC 20505 or by
telephone, 703-613-1287.
SUPPLEMENTARY INFORMATION: The Central Intelligence Agency completed a
zero-based, Agency-wide review of its Privacy Act systems of records.
As a result of this review, the Agency determined that its Privacy Act
notices required extensive modifications to more accurately describe
the records systems currently maintained by the Agency. Rather than
making numerous, piecemeal revisions, the Agency decided to draft and
republish updated notices for all of its Privacy Act systems of
records. The modified notices reflected several factors: The
consolidation of records systems resulting from advances in information
technology; the elimination of records systems no longer in use; the
combination of previously separate records systems that serve a common
purpose and are under common control; the addition of notices for
records systems not previously identified as being subject to the
Privacy Act; and the addition of notices for newly-created records
systems. The proposed revised notices were published in the May 24,
2005 issue of the Federal Register. The Agency provided an opportunity
for interested persons to submit comments. Because the Agency did not
receive comments, no changes have been made to the notices, as
proposed. The systems notices took effect on July 5, 2005.
In addition, the Agency had proposed a modification to one of its
existing routine uses and the addition of seven new routine uses to its
``Statement of General Routine Uses,'' in order to clarify and increase
the public's knowledge of the circumstances in which the Central
Intelligence Agency may disclose information from Privacy Act systems
of records and to enhance the Agency's ability to share information
essential to the conduct of its national security mission. With the
exception of the proposed modification to Routine Use 4 and the
proposed addition of Routine Uses 8 through 14, no other changes to the
provisions of the Agency's published ``Statement of General Routine
Uses'' were proposed. The proposed modification and addition to
``Statement of General routine Uses'' were published in the May 24,
2005 issue of the Federal Register. The Agency provided an opportunity
for interested persons to submit comments. Because the Agency did not
receive comments, no changes have been made to the routine uses, as
proposed. The modified and additional routine uses took effect on July
5, 2005.
Nothing in the revised systems notices or modified or new routine
uses indicates any change in the Central Intelligence Agency's
authorities or practices regarding the collection and maintenance of
information about citizens and lawful permanent residents of the United
States, nor do the changes impact any individual's rights to access or
to amend their records pursuant to the Privacy Act.
Dated: July 8, 2005.
Edmund Cohen,
Chief of Information Management Services.
Statement of General Routine Uses for the Central Intelligence Agency
The following routine uses apply to, and are incorporated by
reference into, each system of records maintained by the CIA:
1. In the event that a system of records maintained by the Central
Intelligence Agency to carry out its functions indicates, or relates
to, a violation or potential violation of law, whether civil, criminal
or regulatory in nature, and whether arising by general statute or
particular program pursuant thereto, the relevant records in the system
of records may be disclosed, as a routine use, to the appropriate
agency whether federal, state, local or foreign, charged with the
responsibility of investigating or prosecuting such violation, or
charged with the responsibility to take appropriate administrative
action, or charged with enforcing or implementing the statute, or rule,
regulation or order issued pursuant thereto.
2. A record from this system of records may be disclosed, as a
routine use, to a federal, state or local agency maintaining civil,
criminal or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a Central Intelligence Agency decision
concerning the hiring or retention of an employee, the issuance of a
security clearance or special access, or the performance of the
Agency's acquisition functions.
3. A record from this system of records may be disclosed, as a
routine use, to a federal, state, or local agency, or other appropriate
entities, or individuals, in connection with the hiring or retention of
an employee, the issuance of a security clearance or special access,
the reporting or an investigation of an employee, the letting of a
contract, or the issuance of a license, grant or other benefit, to the
extent that the information is relevant and necessary to the entity's
decision on the matter.
4. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, in the course
of presenting information or evidence to a court, magistrate, special
master, administrative law judge, or administrative board or panel,
including disclosures made pursuant to statutes or regulations
governing the conduct of such proceedings.
5. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private relief legislation, as set forth in OMB Circular No. A-19, at
any stage of the legislative coordination and clearance process as set
forth in the Circular.
6. A record from a system of records may be disclosed, as a routine
use, to NARA (GSA) in records management inspections conducted under
the authority of 44 U.S.C. 2904 and 2906.
7. A record from this system of records may be disclosed, as a
routine use, to a federal, state, or local agency, other appropriate
entities or individuals, or, through established liaison channels, to
selected foreign governments, provided such disclosure is compatible
with the purpose for which the record was collected and is undertaken
to enable the Central Intelligence Agency to carry out its
responsibilities under the National Security Act of 1947, as amended,
the CIA Act of 1949, as amended, Executive
[[Page 42419]]
Order 12333 or any successor order, national security directives
applicable to the Agency and classified implementing procedures
approved by the Attorney General promulgated pursuant to such Orders
and directives, as well as statutes, Executive orders and directives of
general applicability. This routine use is not intended to supplant the
other routine uses published by the Central Intelligence Agency.
8. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to a Member of
Congress or Congressional staffer in response to an inquiry from that
Member of Congress or Congressional staffer made at the written request
of the constituent who is the subject of the record.
9. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to the public
or to the media for release to the public, to enable the Agency to
respond to charges of illegal or improper activity, professional
misconduct, or incompetence when such allegations have become publicly
known, and the General Counsel determines that such disclosures are
necessary to preserve public confidence in the Agency and the integrity
of its processes, or to demonstrate the accountability of the Agency
and its employees.
10. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to any Federal
agency when documents or other information obtained from that agency
are used in compiling the record, and the record is relevant to the
official responsibilities of that agency.
11. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to
representatives of the Department of Justice or of any other entity
responsible for representing the interests of the Central Intelligence
Agency in connection with judicial, administrative or other
proceedings. Records may also be disclosed to representatives of the
Department of Justice and other U.S. Government entities, to the extent
necessary to obtain their advice on any matter within their official
responsibilities. Records may also be disclosed to representatives of
private entities designated by the Central Intelligence Agency to
represent Agency interests, to the extent necessary for the Central
Intelligence Agency to obtain advice on any matter.
12. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to individual
Members or staff of the Senate Select Committee on Intelligence and the
House Permanent Select Committee on Intelligence in connection with the
exercise of the Committees' intelligence oversight and legislative
functions, when such disclosures are necessary to a lawful activity of
the United States, and the General Counsel of the Central Intelligence
Agency determines that such disclosures are otherwise lawful.
13. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to the
President's Foreign Intelligence Advisory Board, the Intelligence
Oversight Board, any successor organizations, and any intelligence
oversight entities established by the President, when the head of the
Central Intelligence Agency determines that disclosure will assist
these entities in the performance of their oversight functions.
14. In the event that none of the routine uses listed above is
applicable, a record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to other
appropriate recipients, if such dissemination is necessary to a lawful
activity of the United States, and the General Counsel of the Central
Intelligence Agency, in consultation with the Department of Justice,
determines that such dissemination is lawful.
PRIVACY ACT SYSTEMS OF RECORDS NOTICES
CIA-1
System name:
Financial Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA staff and contract employees, and military
and civilian personnel detailed to CIA; and personal services
independent contractors, industrial contractors, commercial vendors,
and consultants to the CIA.
Categories of records in the system:
This system contains financial accounts and records concerning CIA
expenditures. This includes: records relating to financial transactions
associated with commercial vendors and contracts; official travel
orders, records of funds advanced and transportation furnished, copies
of travel claims and accountings, visas, and passports; records
concerning, claims submitted for financial review, including all
financial documentation accumulated in the collection and settlement of
amounts due the agency from employees and former employees; records
tracking general accounting data, including the status of funds
advanced to individuals for official purposes and the procurement of
materials and services; records on certifying officers, contracting
officers, cash custodians and credit card holders, including
authorizing letters and signature cards; and records for the processing
of personal property claims and related activity.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; provide accounting data
to track items such as budget and expenses to allow the CIA to acquire
goods and services and provide an accounting infrastructure; travel
services; and financial management expertise for fiscal resource
utilization and control; and determine whether the commitment and
expenditure of CIA funds is authorized, approved, and certified by
officials to whom such authority has been delegated.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured areas within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
[[Page 42420]]
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities used
in the normal course of business. Under applicable law and regulations,
all searchers of this system of records will be performed in CIA
offices by CIA personnel.
Safeguards:
Records are stored in secured area within the CIA accessed only by
authorized persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief Financial Officer, Central Intelligence Agency, Washington,
DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals to whom records in this system pertain, and other CIA
employees.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-2
System name:
Training Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and staff and contract employees, other federal
employees, CIA personal services independent contractors and industrial
contractors to CIA who have completed internal and CIA-sponsored
external training courses or programs; and instructors and potential
instructors for the CIA off-campus education program.
Categories of records in the system:
Transcripts of CIA-sponsored training; student and instructor
biographic data; course information; and names of CIA employees
responsible for approving CIA-sponsored training.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; manage training
activities for individuals assigned to the CIA; process requests for
internal and external training for CIA staff and contract employees,
personal services independent contractors, industrial contractors and
military and civilian personnel detailed to CIA; update and provide
reference for CIA employee training records; and facilitate the process
for selecting instructors for the CIA off-campus education program.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured areas within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name and employee number. Information may be retrieved from this
system of records by automated or hand search based on extant indices
and automated capabilities utilized in the normal course of business.
Under applicable law and regulations, all searches of this system of
records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Training Development Office, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for
[[Page 42421]]
appealing an initial determination by CIA concerning the access to
records are published in the Federal Register (32 CFR 1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; students and instructors in CIA
internal and CIA-sponsored external training; and training facilities
and other educational institutions.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-3
System name:
Language Program Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and contract employees, and other individuals who have
participated in CIA-managed or CIA-sponsored language training and
testing.
Categories of records in the system:
Biographic data; test scores; training reports from instructors;
training requests from sponsoring office(s); and attendance reports.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; provide information
concerning language proficiency of CIA and non-CIA personnel who have
taken internal or CIA-sponsored external language training or testing;
monitor student performance; and conduct research and compile
statistics on a variety of matters related to language learning and
testing.
Routine uses of records maintained in the system, including categories
of users and the purposes of such users:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name or social security number. Information may be retrieved
from this system of records by automated or hand search on extant
indices and automated capabilities utilized in the normal course of
business. Under applicable law and regulations, all searches of this
system of records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in several areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Training Development Office, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13) Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Students and instructors internal or CIA-sponsored external
language training courses.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-4
System name:
CIA Declassifications Center (CDC) External Liaison Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to CONFIDENTIAL.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Individuals at U.S. government agencies who serve as points of
contact for dealings with the CDC External Referral & Liaison Branch.
Categories of records in the system:
Biographic information including name, social security number,
position, title/rank, and expertise; locator information including
telephone numbers, fax numbers, and address (primary, e-mail and
pouch); and information related to security clearances and access
approvals, including clearances held, current status
[[Page 42422]]
of clearances, and period of certification.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949; as amended (50
U.S.C. 403a et seq.); the Executive Order 12958 (76 FR 19825).
Purposes(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and maintain a current
list of points of contact at U.S. government agencies on EO 12958
declassification issues.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure of consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored in secure file servers located within the CIA.
Retrievability:
By name, social security number, and agency. Information may be
retrieved from this system of records by automated search based on
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Access is restricted to individuals who are certified on an access
control list. Additional software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
records control schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, External Referral & Liaison Branch/CIA Declassification
Center, Central Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR 1901.1-
45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system, and points of contact provided
by U.S. government agencies.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-5
System name:
Center for the Study of Intelligence (CSI) Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA staff and contract employees, personal
services independent contractors to CIA, and current and former
employees detailed to the CIA who have participated in an ``oral
history'' program.
Categories of records in the system:
Names, biographic data and the content of information provided by
individuals who have participated in CSI's ``oral history'' program, or
worked with CSI.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and record experiences of
current and former CIA associates for use in CSI projects.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records and stored in secure file-servers
located within CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secure areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
[[Page 42423]]
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director, Center for the Study of Intelligence, Central
Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; and CIA records.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-6
System name:
Manuscript Review Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA employees; other authors obligated to submit
writings or oral presentations for pre-publication review; and
individuals otherwise involved in pre-publication review matters with
CIA.
Categories of records in the system:
Manuscripts and other writings submitted for pre-publication
review; Publication Review Board meeting minutes, official memoranda,
bibliographic files and related documents; and Publication Review Board
Reference Center documentation.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 12958 (76 FR 19825); Executive Order 12968 (60 FR 40245); Snepp
v. United States, 444 U.S. 507 (1980).
Purpose(s):
Records in this system are used by authorized personnel: To ensure
process integrity; to enable the CIA and the head of the CIA to carry
out their lawful and authorized responsibilities; as references for
manuscripts, meeting minutes, official memoranda, bibliographic files
and related documents which have been submitted for review in
compliance with applicable regulations; and to facilitate review of new
manuscript submissions of proposed publications or speeches authored or
given by present or former employees.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chair, Publications Review Board, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Current and former CIA employees and other obligated authors;
Publication Review Boards members and staff; and other CIA personnel
involved in the publications review process.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy
[[Page 42424]]
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-7
System name:
Security Access Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA employees and other individuals authorized to access CIA
buildings and facilities.
Categories of records in the system:
Personal identification information; building and entrance
information; entry or exit data and codes; and credential information.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; verify individuals'
authorization to access CIA buildings and facilities; create a record
of individuals' access to CIA buildings and facilities; facilitate the
issuance and retrieval of visitor and temporary badges; and provide
statistical data on building and facility access patterns for resource
planning purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in a secured area
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
CIA badge system; after-hours building and facility logs; visitor-
no-escort badge record cards; and permits and identification sources.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-8
System Name:
Security Operations Records.
Security Classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System Location:
Central Intelligence Agency, Washington, DC 20505.
Categories of Individuals Covered by the System:
Individuals, including CIA employees, who have contacted or been
referred to the CIA's Security Operations Center; individuals,
including CIA employees, who have been responsible for or suspected of
security incidents, or have witnessed, reported, or investigated
security incidents involving CIA information, and/or CIA-controlled
property or facilities; individuals who have had restrictions imposed
upon their entrance to CIA-controlled property or facilities; and
individuals involved in traffic violations on CIA-controlled property
or facilities.
Categories of Records in the system:
Personal identification and event information that includes:
Biographic information, including name, social security number, and
CIA-controlled property or facilities, including date and place of
incidents, subject matter or incident description, arrests and
violation information, including court disposition and vehicular
information where appropriate.
Authority for Maintenance of the System:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; track events,
individuals, and groups of individuals that may pose a threat to the
CIA; assist CIA security officials in identifying
[[Page 42425]]
present and future threats to CIA-controlled property of facilities and
CIA personnel; track traffic violations, security incidents, and access
control issues; serve as a statistical and management reporting tool;
and facilitate court cases or other legal proceedings.
Routine Uses of Records Maintained in the System, including Categories
of Users and the Purposes of Such Uses:
Reports regarding accidents and traffic violations may be provided
to the individuals involved and their insurance companies to facilitate
the resolution of claims. Information on additional routine uses is set
forth in the ``CIA Statement of General Routine Uses,'' which is
incorporated herein by reference.
Disclosure to Consumer Reporting Agencies:
None.
Policies and practices for Storing, Retrieving, accessing, retaining,
and disposing of records in the System:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name or other personal identifier. Information may be retrieved
from this system of records by automated or hand search based on extant
indices and automated capabilities utilized in the normal course of
business. Under applicable law and regulations, all searches of this
system of records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and Disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System Manager(s) and Address (This Incorporates by Reference any CIA
Successor in Function to the System Manager(s) set forth Herein):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
Notification Procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record Access Procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting Record Procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record Source Categories:
Individuals covered by this system of records; members of the
general public; CIA employees; and employees of other federal agencies
and state and local governments.
Exemptions Claimed for the System:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-9
System Name:
Industrial Security Clearance Records.
Security Classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System Location:
Central Intelligence Agency, Washington, DC 20505.
Categories of Individuals Covered by the System:
Industrial contractors and commercial vendors; and persons in the
private sector associated with the CIA who hold industrial security
clearances.
Categories of Records in the System:
Biographic data, including name, address, position, and social
security number; and security clearance information.
Authority for Maintenance of the System:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (78 FR 19825);
and Executive Order 12968 (60 FR 40245).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; document security
clearance(s) held by industrial contractors, commercial vendors, and
persons in the private sector associated with the CIA; and provide a
reference to answer inquiries on security clearances.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records of this system are used to certify clearances of
individuals covered by the system. Information on additional routine
uses is set forth in the ``CIA Statement of General Routine Uses,''
which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievabililty:
By individual or company name, and social security number.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
[[Page 42426]]
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Procurement Executive, Office of the Chief Financial Officer,
Central Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals who hold or have held security clearances and the
organizations with which they are employed or otherwise associated; and
certification of clearance from the Center for CIA Security.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-10
System name:
Parking Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to CONFIDENTIAL.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA employees and any other individuals requiring parking permits
at CIA-controlled facilities.
Categories of records in the system:
Name, office location, grade, badge number, vehicle license number,
personal identifying information and relevant medical information of
individuals covered in this system.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended Central
Intelligence Agency Act of 1949, (50 U.S.C. 403a et seq.); Executive
Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and document the
allocation and control of parking spaces at CIA-controlled facilities.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices of storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name, and vehicle license number. Information may be retrieved
from this system of records by automated or hand search based on extant
indices and automated capabilities utilized in the normal course of
business. Under applicable law and regulations, all searches of this
system of records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief of Global Support, Central Intelligence Agency, Washington,
DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
CIA employees and other individuals requiring parking permits at
CIA-controlled facilities.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-11
System name:
Accountable Property Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
[[Page 42427]]
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and contract employees; personal services independent
contractors; industrial contractors; military and civilian personnel
detailed to CIA; and other individuals who possess CIA accountable
property.
Categories of records in the system:
Name, signature and office location of individuals covered by this
system; and description of accountable property charged to individuals
covered by this system.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59914).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; document accountability
for CIA nonexpendable property; and track, inventory, audit, and report
on accountable property.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searchers of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief of Global Support, Central Intelligence Agency, Washington,
DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals concerned with accountable property, and accountable
property officers.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-12
System name:
Vehicle Operator Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and contract employees, personal services independent
contractors, or industrial contractors who have licenses to drive
buses, trucks, and other specialty vehicles as part of their official
CIA employment duties.
Categories of records in the system:
Biographic data on employees; medical qualification forms; drier
test data; registers of permits issued; and accident report records.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; document CIA staff and
contract employees who are qualified to drive buses, trucks, and other
specialty vehicles in the course of their CIA employment duties; and
issue official U.S. Government driver's licenses and renewals.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured area within the CIA. Electronic
records are stored in secure file servers located within the CIA.
Retrievability:
By name or driver's permit number. Information may be retrieved
from this system of records by automated or hand search based on extant
indices and
[[Page 42428]]
automated capabilities used in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Transportation Support, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
informatio
