Privacy Act of 1974; System of Records and Routine Uses, 42418-42453 [05-13889]

Download as PDF 42418 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices CENTRAL INTELLIGENCE AGENCY Privacy Act of 1974; System of Records and Routine Uses Central Intelligence Agency. Notice of final statement of general routine uses and Privacy Act systems of records notices of the Central Intelligence Agency. AGENCY: ACTION: SUMMARY: The Central Intelligence Agency has undertaken and completed an Agency-wide review of its Privacy Act systems of records. As a result of this review, in the May 24 2005 issue of the Federal Register, the Agency solicited public comments on the complete set of proposed revised Privacy Act systems of records notices, the proposed modification of one of its existing routine uses, and the proposed addition of seven new routine uses to its ‘‘Statement of General Routine Uses’’ for information subject to the Privacy Act. As required by the Privacy Act, the Agency provided an opportunity for interested persons to submit comments on these notices and routine uses. The Agency did not receive any comments. DATES: July 5, 2005. FOR FURTHER INFORMATION CONTACT: Scott A. Koch, Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505 or by telephone, 703–613–1287. SUPPLEMENTARY INFORMATION: The Central Intelligence Agency completed a zero-based, Agency-wide review of its Privacy Act systems of records. As a result of this review, the Agency determined that its Privacy Act notices required extensive modifications to more accurately describe the records systems currently maintained by the Agency. Rather than making numerous, piecemeal revisions, the Agency decided to draft and republish updated notices for all of its Privacy Act systems of records. The modified notices reflected several factors: The consolidation of records systems resulting from advances in information technology; the elimination of records systems no longer in use; the combination of previously separate records systems that serve a common purpose and are under common control; the addition of notices for records systems not previously identified as being subject to the Privacy Act; and the addition of notices for newly-created records systems. The proposed revised notices were published in the May 24, 2005 issue of the Federal Register. The Agency provided an opportunity for interested persons to submit comments. Because the Agency did not receive comments, no changes have been made VerDate jul<14>2003 18:10 Jul 21, 2005 Jkt 205001 to the notices, as proposed. The systems notices took effect on July 5, 2005. In addition, the Agency had proposed a modification to one of its existing routine uses and the addition of seven new routine uses to its ‘‘Statement of General Routine Uses,’’ in order to clarify and increase the public’s knowledge of the circumstances in which the Central Intelligence Agency may disclose information from Privacy Act systems of records and to enhance the Agency’s ability to share information essential to the conduct of its national security mission. With the exception of the proposed modification to Routine Use 4 and the proposed addition of Routine Uses 8 through 14, no other changes to the provisions of the Agency’s published ‘‘Statement of General Routine Uses’’ were proposed. The proposed modification and addition to ‘‘Statement of General routine Uses’’ were published in the May 24, 2005 issue of the Federal Register. The Agency provided an opportunity for interested persons to submit comments. Because the Agency did not receive comments, no changes have been made to the routine uses, as proposed. The modified and additional routine uses took effect on July 5, 2005. Nothing in the revised systems notices or modified or new routine uses indicates any change in the Central Intelligence Agency’s authorities or practices regarding the collection and maintenance of information about citizens and lawful permanent residents of the United States, nor do the changes impact any individual’s rights to access or to amend their records pursuant to the Privacy Act. Dated: July 8, 2005. Edmund Cohen, Chief of Information Management Services. Statement of General Routine Uses for the Central Intelligence Agency The following routine uses apply to, and are incorporated by reference into, each system of records maintained by the CIA: 1. In the event that a system of records maintained by the Central Intelligence Agency to carry out its functions indicates, or relates to, a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program pursuant thereto, the relevant records in the system of records may be disclosed, as a routine use, to the appropriate agency whether federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation, or charged with the responsibility to take PO 00000 Frm 00002 Fmt 4701 Sfmt 4703 appropriate administrative action, or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto. 2. A record from this system of records may be disclosed, as a routine use, to a federal, state or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a Central Intelligence Agency decision concerning the hiring or retention of an employee, the issuance of a security clearance or special access, or the performance of the Agency’s acquisition functions. 3. A record from this system of records may be disclosed, as a routine use, to a federal, state, or local agency, or other appropriate entities, or individuals, in connection with the hiring or retention of an employee, the issuance of a security clearance or special access, the reporting or an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to the entity’s decision on the matter. 4. A record from a system of records maintained by the Central Intelligence Agency may be disclosed, as a routine use, in the course of presenting information or evidence to a court, magistrate, special master, administrative law judge, or administrative board or panel, including disclosures made pursuant to statutes or regulations governing the conduct of such proceedings. 5. A record from this system of records may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation, as set forth in OMB Circular No. A–19, at any stage of the legislative coordination and clearance process as set forth in the Circular. 6. A record from a system of records may be disclosed, as a routine use, to NARA (GSA) in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. 7. A record from this system of records may be disclosed, as a routine use, to a federal, state, or local agency, other appropriate entities or individuals, or, through established liaison channels, to selected foreign governments, provided such disclosure is compatible with the purpose for which the record was collected and is undertaken to enable the Central Intelligence Agency to carry out its responsibilities under the National Security Act of 1947, as amended, the CIA Act of 1949, as amended, Executive E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices Order 12333 or any successor order, national security directives applicable to the Agency and classified implementing procedures approved by the Attorney General promulgated pursuant to such Orders and directives, as well as statutes, Executive orders and directives of general applicability. This routine use is not intended to supplant the other routine uses published by the Central Intelligence Agency. 8. A record from a system of records maintained by the Central Intelligence Agency may be disclosed, as a routine use, to a Member of Congress or Congressional staffer in response to an inquiry from that Member of Congress or Congressional staffer made at the written request of the constituent who is the subject of the record. 9. A record from a system of records maintained by the Central Intelligence Agency may be disclosed, as a routine use, to the public or to the media for release to the public, to enable the Agency to respond to charges of illegal or improper activity, professional misconduct, or incompetence when such allegations have become publicly known, and the General Counsel determines that such disclosures are necessary to preserve public confidence in the Agency and the integrity of its processes, or to demonstrate the accountability of the Agency and its employees. 10. A record from a system of records maintained by the Central Intelligence Agency may be disclosed, as a routine use, to any Federal agency when documents or other information obtained from that agency are used in compiling the record, and the record is relevant to the official responsibilities of that agency. 11. A record from a system of records maintained by the Central Intelligence Agency may be disclosed, as a routine use, to representatives of the Department of Justice or of any other entity responsible for representing the interests of the Central Intelligence Agency in connection with judicial, administrative or other proceedings. Records may also be disclosed to representatives of the Department of Justice and other U.S. Government entities, to the extent necessary to obtain their advice on any matter within their official responsibilities. Records may also be disclosed to representatives of private entities designated by the Central Intelligence Agency to represent Agency interests, to the extent necessary for the Central Intelligence Agency to obtain advice on any matter. 12. A record from a system of records maintained by the Central Intelligence Agency may be disclosed, as a routine VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 use, to individual Members or staff of the Senate Select Committee on Intelligence and the House Permanent Select Committee on Intelligence in connection with the exercise of the Committees’ intelligence oversight and legislative functions, when such disclosures are necessary to a lawful activity of the United States, and the General Counsel of the Central Intelligence Agency determines that such disclosures are otherwise lawful. 13. A record from a system of records maintained by the Central Intelligence Agency may be disclosed, as a routine use, to the President’s Foreign Intelligence Advisory Board, the Intelligence Oversight Board, any successor organizations, and any intelligence oversight entities established by the President, when the head of the Central Intelligence Agency determines that disclosure will assist these entities in the performance of their oversight functions. 14. In the event that none of the routine uses listed above is applicable, a record from a system of records maintained by the Central Intelligence Agency may be disclosed, as a routine use, to other appropriate recipients, if such dissemination is necessary to a lawful activity of the United States, and the General Counsel of the Central Intelligence Agency, in consultation with the Department of Justice, determines that such dissemination is lawful. PRIVACY ACT SYSTEMS OF RECORDS NOTICES CIA–1 SYSTEM NAME: Financial Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former CIA staff and contract employees, and military and civilian personnel detailed to CIA; and personal services independent contractors, industrial contractors, commercial vendors, and consultants to the CIA. 42419 associated with commercial vendors and contracts; official travel orders, records of funds advanced and transportation furnished, copies of travel claims and accountings, visas, and passports; records concerning, claims submitted for financial review, including all financial documentation accumulated in the collection and settlement of amounts due the agency from employees and former employees; records tracking general accounting data, including the status of funds advanced to individuals for official purposes and the procurement of materials and services; records on certifying officers, contracting officers, cash custodians and credit card holders, including authorizing letters and signature cards; and records for the processing of personal property claims and related activity. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; provide accounting data to track items such as budget and expenses to allow the CIA to acquire goods and services and provide an accounting infrastructure; travel services; and financial management expertise for fiscal resource utilization and control; and determine whether the commitment and expenditure of CIA funds is authorized, approved, and certified by officials to whom such authority has been delegated. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: This system contains financial accounts and records concerning CIA expenditures. This includes: records relating to financial transactions Paper records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. PO 00000 Frm 00003 Fmt 4701 Sfmt 4703 E:\FR\FM\22JYN2.SGM 22JYN2 42420 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices RETRIEVABILITY: RECORD SOURCE CATEGORIES: By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities used in the normal course of business. Under applicable law and regulations, all searchers of this system of records will be performed in CIA offices by CIA personnel. Individuals to whom records in this system pertain, and other CIA employees. SAFEGUARDS: CIA–2 Records are stored in secured area within the CIA accessed only by authorized persons. Software access controls are also in place. SYSTEM NAME: RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. Chief Financial Officer, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). 18:08 Jul 21, 2005 Jkt 205001 Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Training Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. Paper records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): VerDate jul<14>2003 EXEMPTIONS CLAIMED FOR THE SYSTEM: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: CIA staff and staff and contract employees, other federal employees, CIA personal services independent contractors and industrial contractors to CIA who have completed internal and CIA-sponsored external training courses or programs; and instructors and potential instructors for the CIA offcampus education program. By name and employee number. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. CATEGORIES OF RECORDS IN THE SYSTEM: RETENTION AND DISPOSAL: Transcripts of CIA-sponsored training; student and instructor biographic data; course information; and names of CIA employees responsible for approving CIA-sponsored training. All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): NOTIFICATION PROCEDURE: Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; manage training activities for individuals assigned to the CIA; process requests for internal and external training for CIA staff and contract employees, personal services independent contractors, industrial contractors and military and civilian personnel detailed to CIA; update and provide reference for CIA employee training records; and facilitate the process for selecting instructors for the CIA off-campus education program. PO 00000 Frm 00004 Chief, Training Development Office, Central Intelligence Agency, Washington, DC 20505. Fmt 4701 Sfmt 4703 Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: authorized responsibilities; provide information concerning language proficiency of CIA and non-CIA personnel who have taken internal or CIA-sponsored external language training or testing; monitor student performance; and conduct research and compile statistics on a variety of matters related to language learning and testing. Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USERS: RECORD SOURCE CATEGORIES: DISCLOSURE TO CONSUMER REPORTING AGENCIES: Individuals covered by this system; students and instructors in CIA internal and CIA-sponsored external training; and training facilities and other educational institutions. This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: 42421 rules published in the Federal Register (32 CFR 1901.13) Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. CIA–3 EXEMPTIONS CLAIMED FOR THE SYSTEM: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. By name or social security number. Information may be retrieved from this system of records by automated or hand search on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SYSTEM LOCATION: SAFEGUARDS: Central Intelligence Agency, Washington, DC 20505. Records are stored in several areas accessed only by authorized persons. Software access controls are also in place. CIA Declassifications Center (CDC) External Liaison Records. SYSTEM NAME: Language Program Records. SECURITY CLASSIFICATION: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CIA staff and contract employees, and other individuals who have participated in CIA-managed or CIA-sponsored language training and testing. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic data; test scores; training reports from instructors; training requests from sponsoring office(s); and attendance reports. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and VerDate jul<14>2003 19:30 Jul 21, 2005 Jkt 205001 RETRIEVABILITY: RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chief, Training Development Office, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA PO 00000 Frm 00005 Fmt 4701 Sfmt 4703 RECORD SOURCE CATEGORIES: Students and instructors internal or CIA-sponsored external language training courses. Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–4 SYSTEM NAME: SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to CONFIDENTIAL. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals at U.S. government agencies who serve as points of contact for dealings with the CDC External Referral & Liaison Branch. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic information including name, social security number, position, title/rank, and expertise; locator information including telephone numbers, fax numbers, and address (primary, e-mail and pouch); and information related to security clearances and access approvals, including clearances held, current status E:\FR\FM\22JYN2.SGM 22JYN2 42422 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices NOTIFICATION PROCEDURE: of clearances, and period of certification. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949; as amended (50 U.S.C. 403a et seq.); the Executive Order 12958 (76 FR 19825). PURPOSES(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; and maintain a current list of points of contact at U.S. government agencies on EO 12958 declassification issues. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE OF CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. Names, biographic data and the content of information provided by individuals who have participated in CSI’s ‘‘oral history’’ program, or worked with CSI. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.1–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RETRIEVABILITY: By name, social security number, and agency. Information may be retrieved from this system of records by automated search based on capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. Individuals covered by this system, and points of contact provided by U.S. government agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–5 SAFEGUARDS: SYSTEM NAME: Access is restricted to individuals who are certified on an access control list. Additional software access controls are also in place. Center for the Study of Intelligence (CSI) Records. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with records control schedules approved by the National Archives and Records Administration. Chief, External Referral & Liaison Branch/CIA Declassification Center, Central Intelligence Agency, Washington, DC 20505. VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; and record experiences of current and former CIA associates for use in CSI projects. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. RECORD SOURCE CATEGORIES: Records are stored in secure file servers located within the CIA. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former CIA staff and contract employees, personal services independent contractors to CIA, and current and former employees detailed to the CIA who have participated in an ‘‘oral history’’ program. Frm 00006 Fmt 4701 STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records and stored in secure file-servers located within CIA. RETRIEVABILITY: By name. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: SYSTEM LOCATION: PO 00000 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Sfmt 4703 Records are stored in secure areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Director, Center for the Study of Intelligence, Central Intelligence Agency, Washington, DC 20505. writings or oral presentations for prepublication review; and individuals otherwise involved in pre-publication review matters with CIA. CATEGORIES OF RECORDS IN THE SYSTEM: NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system; and CIA records. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–6 Manuscript Review Records. The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive Order 12958 (76 FR 19825); Executive Order 12968 (60 FR 40245); Snepp v. United States, 444 U.S. 507 (1980). PURPOSE(S): Records in this system are used by authorized personnel: To ensure process integrity; to enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; as references for manuscripts, meeting minutes, official memoranda, bibliographic files and related documents which have been submitted for review in compliance with applicable regulations; and to facilitate review of new manuscript submissions of proposed publications or speeches authored or given by present or former employees. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. STORAGE: SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former CIA employees; other authors obligated to submit Jkt 205001 Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: Central Intelligence Agency, Washington, DC 20505. 18:08 Jul 21, 2005 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM NAME: VerDate jul<14>2003 Manuscripts and other writings submitted for pre-publication review; Publication Review Board meeting minutes, official memoranda, bibliographic files and related documents; and Publication Review Board Reference Center documentation. By name. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable PO 00000 Frm 00007 Fmt 4701 Sfmt 4703 42423 law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chair, Publications Review Board, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Current and former CIA employees and other obligated authors; Publication Review Boards members and staff; and other CIA personnel involved in the publications review process. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy E:\FR\FM\22JYN2.SGM 22JYN2 42424 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5). RETRIEVABILITY: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SYSTEM LOCATION: SAFEGUARDS: Central Intelligence Agency, Washington, DC 20505. Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. CIA–7 SYSTEM NAME: Security Access Records. SECURITY CLASSIFICATION: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CIA employees and other individuals authorized to access CIA buildings and facilities. CATEGORIES OF RECORDS IN THE SYSTEM: Personal identification information; building and entrance information; entry or exit data and codes; and credential information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; verify individuals’ authorization to access CIA buildings and facilities; create a record of individuals’ access to CIA buildings and facilities; facilitate the issuance and retrieval of visitor and temporary badges; and provide statistical data on building and facility access patterns for resource planning purposes. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 escort badge record cards; and permits and identification sources. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5). CIA–8 SYSTEM NAME: RETENTION AND DISPOSAL: Security Operations Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM LOCATION: SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Individuals, including CIA employees, who have contacted or been referred to the CIA’s Security Operations Center; individuals, including CIA employees, who have been responsible for or suspected of security incidents, or have witnessed, reported, or investigated security incidents involving CIA information, and/or CIA-controlled property or facilities; individuals who have had restrictions imposed upon their entrance to CIA-controlled property or facilities; and individuals involved in traffic violations on CIA-controlled property or facilities. Director of Security, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). Personal identification and event information that includes: Biographic information, including name, social security number, and CIA-controlled property or facilities, including date and place of incidents, subject matter or incident description, arrests and violation information, including court disposition and vehicular information where appropriate. CONTESTING RECORD PROCEDURE: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). RECORD ACCESS PROCEDURES: RECORD SOURCE CATEGORIES: CIA badge system; after-hours building and facility logs; visitor-no- PO 00000 Frm 00008 Fmt 4701 Sfmt 4703 PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; track events, individuals, and groups of individuals that may pose a threat to the CIA; assist CIA security officials in identifying E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices present and future threats to CIAcontrolled property of facilities and CIA personnel; track traffic violations, security incidents, and access control issues; serve as a statistical and management reporting tool; and facilitate court cases or other legal proceedings. about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: RECORD ACCESS PROCEDURES: Reports regarding accidents and traffic violations may be provided to the individuals involved and their insurance companies to facilitate the resolution of claims. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name or other personal identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Director of Security, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system of records; members of the general public; CIA employees; and employees of other federal agencies and state and local governments. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–9 Industrial Security Clearance Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Industrial contractors and commercial vendors; and persons in the private sector associated with the CIA who hold industrial security clearances. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic data, including name, address, position, and social security number; and security clearance information. Frm 00009 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (78 FR 19825); and Executive Order 12968 (60 FR 40245). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; document security clearance(s) held by industrial contractors, commercial vendors, and persons in the private sector associated with the CIA; and provide a reference to answer inquiries on security clearances. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records of this system are used to certify clearances of individuals covered by the system. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILILTY: SYSTEM NAME: PO 00000 42425 Fmt 4701 Sfmt 4703 By individual or company name, and social security number. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. E:\FR\FM\22JYN2.SGM 22JYN2 42426 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Procurement Executive, Office of the Chief Financial Officer, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. CIA employees and any other individuals requiring parking permits at CIA-controlled facilities. CATEGORIES OF RECORDS IN THE SYSTEM: Name, office location, grade, badge number, vehicle license number, personal identifying information and relevant medical information of individuals covered in this system. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended Central Intelligence Agency Act of 1949, (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; and document the allocation and control of parking spaces at CIA-controlled facilities. Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: RECORD SOURCE CATEGORIES: POLICIES AND PRACTICES OF STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Individuals who hold or have held security clearances and the organizations with which they are employed or otherwise associated; and certification of clearance from the Center for CIA Security. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–10 SYSTEM NAME: Parking Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to CONFIDENTIAL. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. STORAGE: Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, and vehicle license number. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. Frm 00010 Fmt 4701 All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chief of Global Support, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: CIA employees and other individuals requiring parking permits at CIAcontrolled facilities. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–11 SYSTEM NAME: Accountable Property Records. SAFEGUARDS: PO 00000 RETENTION AND DISPOSAL: Sfmt 4703 SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices SYSTEM LOCATION: Software access controls are also in place. Central Intelligence Agency, Washington, DC 20505. RETENTION AND DISPOSAL: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CIA staff and contract employees; personal services independent contractors; industrial contractors; military and civilian personnel detailed to CIA; and other individuals who possess CIA accountable property. CATEGORIES OF RECORDS IN THE SYSTEM: Name, signature and office location of individuals covered by this system; and description of accountable property charged to individuals covered by this system. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59914). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; document accountability for CIA nonexpendable property; and track, inventory, audit, and report on accountable property. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searchers of this system of records will be performed in CIA offices by CIA personnel. All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chief of Global Support, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CIA staff and contract employees, personal services independent contractors, or industrial contractors who have licenses to drive buses, trucks, and other specialty vehicles as part of their official CIA employment duties. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic data on employees; medical qualification forms; drier test data; registers of permits issued; and accident report records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; document CIA staff and contract employees who are qualified to drive buses, trucks, and other specialty vehicles in the course of their CIA employment duties; and issue official U.S. Government driver’s licenses and renewals. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. Individuals concerned with accountable property, and accountable property officers. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). Paper records are stored in secured area within the CIA. Electronic records are stored in secure file servers located within the CIA. CIA–12 By name or driver’s permit number. Information may be retrieved from this system of records by automated or hand search based on extant indices and SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. 42427 SYSTEM NAME: PO 00000 Vehicle Operator Records. Frm 00011 Fmt 4701 Sfmt 4703 RETRIEVABILITY: E:\FR\FM\22JYN2.SGM 22JYN2 42428 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices automated capabilities used in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM: PURPOSE(S): Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). SAFEGUARDS: CIA–13 Records are created, maintained and used by human resource management officials, supervisory personnel, and other authorized personnel at all levels of the organization on a need-to-know basis. These records, including supervisors’ working files, EEO and grievance files, and suitability files, are used to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; supplement official personnel folders (‘‘soft files’’); facilitate and expedite processing or procedural requirements related to employee transactions; provide reference to monitor, record, and perform personnel management functions including employee counseling, employee evaluation, assignment, promotion, authorization of training, awards and leave; and provide management with statistical reporting. Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): SYSTEM NAME: Component Human Resources Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Chief, Transportation Support, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). Current and former CIA staff and contract employees; military and civilian personnel detailed or assigned to the CIA; applicants for employment with the CIA; current and former employees of industrial contractors; and current and former independent contractors. CATEGORIES OF RECORDS IN THE SYSTEM: Memoranda, correspondence and other documents, including personnel soft files and supervisors’ working files maintained by Agency offices and components, concerning individuals covered by this system on matters involving: Performance appraisals; travel, financial, retirement and claims information; time and attendance, including leave information; performance, conduct, and suitability; education, certification, training, and testing; special qualifications or restrictions; dependency and residence; emergency notifications; medical information, including disabilities and job-related injuries; biographic data; skills assessment data; locator information; cables and dispatches of administrative and operational significance; employee grievances, including equal employment opportunity complaints; employee evaluation panel files; and employee awards. RECORD SOURCE CATEGORIES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CIA staff and contract employees, personal services independent contractors, and industrial contractors; and federal, state and local law enforcement agencies as their records relate to competency testing and accident reporting. The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.). VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 PO 00000 Frm 00012 Fmt 4701 Sfmt 4703 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in a secured area located in premises controlled by the head of the CIA. Electronic records are stored in secure file-servers located in premises controlled by the head of the CIA. RETRIEVABILITY: By name, social security number, CIA employee number, or other personal identifiers. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices 42429 SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Component Manager Office of the Executive Director ............................................................. Directorate of Intelligence ....................................................................... Directorate of Operations ........................................................................ Directorate of Science & Technology ..................................................... Office of the Chief Financial Officer ...................................................... Office of the Chief Information Officer .................................................. Office of Global Support ......................................................................... Office of Human Resources .................................................................... Office of Security ..................................................................................... National Intelligence Council ................................................................. Office of Congressional Affairs ............................................................... Office of the DDCI for Community Management .................................. Office of General Counsel ....................................................................... Office of Inspector General ..................................................................... Office of Public Affairs ........................................................................... Additional DCI Area Components .......................................................... Central Intelligence Agency, Washington, DC 20505. from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with the rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by the system; educational institutions and private organizations; CIA employees; and other federal agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 Executive Director DI Information Management Officer Chief, DO Human Resources Staff Chief, DS&T Administrative Resources Chief Financial Officer Chief Information Officer Chief of Global Support Chief Human Resources Officer Director of Security Chairman, National Intelligence Council Director of Congressional Affairs Executive Director for IC Affairs General Counsel Inspector General Director of Public Affairs DCI Information Management Officer CIA–14 SYSTEM NAME: Information Release Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. PURPOSE(S): SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who make information release requests to CIA under provisions of the Freedom of Information Act (FOIA), Privacy Act (PA), and Executive Order 12958 (EO); individuals who make special search requests and other related individuals; and individuals who are the subject of FOIA/PA/EO and special search requests and other related individuals. CATEGORIES OF RECORDS IN THE SYSTEM: FOIA/PA/EO requests and processing files including correspondence and supporting documents; documents responsive to FOIA/PA/EO and special search requests; duplicate files maintained by Directorate Information Review Officers (IROs) and component focal points; weekly reports of FOIA/ PA/EO case activity and status; and indices related to special searches. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); PO 00000 Frm 00013 Fmt 4701 Executive order 12333 (46 FR 59941); Executive Order 12958 (76 FR 19825); the Freedom of Information Act (5 U.S.C. 552); the Privacy Act (5 U.S.C. 552a); the President John F. Kennedy Assassination Records Collection Act of 1992 (44 U.S.C. 2107 note); the Nazi War Crimes Disclosure act (5 U.S.C. 552 note); the Japanese Imperial Government Records Disclosure act (5 U.S.C. 552 note). Sfmt 4703 Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; support the review, redaction, and release of CIA records pursuant to federal statutes and Executive Orders; formulate responses to FOIA/PA/EO and special search requests; provide reference in processing cases under administrative appeal and civil litigation; provide documentation for referral to other federal agencies for their review pursuant to Executive Order 12958, and the third agency rule; and generate external reports as required by federal statutes and internal reports for use by CIA officials. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. E:\FR\FM\22JYN2.SGM 22JYN2 42430 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, case number, and full text search. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: RECORD SOURCE CATEGORIES: Individuals who make FOIA/PA/EO and special search requests, and related individuals; and CIA components that provide information in response to FOIA/PA/EO and special search requests. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 FR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding 18:08 Jul 21, 2005 Jkt 205001 SYSTEM NAME: Guest Speaker Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Chief of Information Management Services, Central Intelligence Agency, Washington, DC 20505. may be used as part of the official file for personal services contracts. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORT AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file servers located within the CIA. RETRIEVABILITY: CIA–15 Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. VerDate jul<14>2003 requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). Individuals under consideration for guest speaker engagements, training courses and other presentations; such individuals may include members of the academic and business world as well as present and former senior CIA and other government officials. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic data including academic credentials; publicly available information, including publications authored by the potential speaker; correspondence; and administrative records. By name. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of record will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only be authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chief Information Officer, Central Intelligence Agency, Washington, DC 20505. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: NOTIFICATION PROCEDURE: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requires are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. PURPOSE(S): Records in this system are used by authorized personnel: To ensure process integrity; to enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; and for curriculum development and selection of speakers for training courses and special presentations. Biographic data PO 00000 Frm 00014 Fmt 4701 Sfmt 4703 RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determined by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system; CIA employees; academic institutions and private organizations; libraries and commercial databases; and federal agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5). CIA–16 and biographic information on physicians covered by this system of records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel: To ensure process integrity; to enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; to maintain a complete and accurate medical record of all CIA employees, their dependents, military and civilian employees detailed to CIA, and retired or separated employees; to respond to requirements relating to safety and environmental issues and to CIA safety and environmental compliance training; to evaluate suitability for assignment, travel, fitness-for-duty, health maintenance and in reviewing applications for medical disability retirement; to track the safety and health status of CIA employees, components, sites, and operations; and to refer individuals for specialty medical assistance. SYSTEM NAME: Employee Clinical and Psychiatric Records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SECURITY CLASSIFICATION: A record from this system of records may be disclosed, as a routine use, to the Office of Personnel Management in the case of an employee who applies for medical disability, and to the Department of Labor in the case of an employee applies for medical disability, and to the Department of Labor in the case of an employee who applies for Worker’s Compensation benefits. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CIA staff and contract employees and their dependents; military and civilian employees detailed to CIA and their dependents; retired or separated CIA employees and their dependents; and physicians who provide services to any of the categories of individuals listed above. CATEGORIES OF RECORDS IN THE SYSTEM: Physical examination; laboratory data; X-rays; private physician reports; reports of on-the-job injuries and illnesses; results of psychiatric screening and testing; reports of psychiatric interviews; records of immunizations; records on individuals covered by this system receiving Agency counseling; other medical material relating to environmental health, safety training, and preventative medicine; VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, chart number, or other identifying information. Information may be retrieved from this system of PO 00000 Frm 00015 Fmt 4701 Sfmt 4703 42431 records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chief, Medical Services Office, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals supply their medical history; physicians supply their biographic information; and additional sources may include routine medical processing and reports from private E:\FR\FM\22JYN2.SGM 22JYN2 42432 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices physicians or medical facilities when written permission is granted by the individual. STORAGE: EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–17 SYSTEM NAME: Applicant Clinical and Psychiatric Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Applicants for employment with CIA. CATEGORIES OF RECORDS IN THE SYSTEM: Physical examinations and related medical material; laboratory data; results of psychiatric screening and testing; and reports of psychiatric interviews. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel: To ensure process integrity; to enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; to maintain a complete and accurate medical file on all individuals applying for CIA employment; to evaluate the medical suitability of applicants; to serve as a basis for the Employee Clinical and Psychiatric Record once an applicant is hired by the CIA; and to generate statistical reports on applicants. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. 18:08 Jul 21, 2005 Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, chart number, or other identifying information. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: SYSTEM LOCATION: VerDate jul<14>2003 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Jkt 205001 RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chief, Medical Services Office, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Centeral Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an intial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or Frm 00016 Fmt 4701 RECORD SOURCE CATEGORIES: Applicants who supply their medical history; additional sources may include routine medical processing and reports from private physicians or medical facilities when written permission is granted by the applicant. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–18 Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. PO 00000 disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). Sfmt 4703 SYSTEM NAME: Psychological Testing Data Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Applicants for employment with the CIA; CIA staff or contract employees and their dependents; military and civilian personnel detailed to the CIA; and retired or separated CIA staff or contract employees and their dependents. CATEGORIES OF RECORDS IN THE SYSTEM: Psychological testing records and assessment reports. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel: To ensure process integrity; to enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; to track individual test results which aid CIA management and advisory personnel, who have a need-to-know, in decision making; to produce research reports of aggregate data for appropriate officials and components of the CIA; and to examine the relationship between test scores and other variables of interest such as job performance. E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, or other identifying information. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. Chief, Medical Services Office, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for 18:08 Jul 21, 2005 Jkt 205001 CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning theses matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals who have completed a variety of psychological tests and interview sessions with CIA medical officers; and individuals involved in the assessment of test data. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–19 SYSTEM NAME: Agency Human Resources Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): VerDate jul<14>2003 appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). Current and former CIA staff and contract employees; military and civilian personnel detailed to the CIA; personal services independent contractors; applicants in process for CIA employment; candidates for CIA awards; participants, and beneficiaries designated by deceased CIA employees who were participants, in the CIA’s authorized retirement systems and retirement savings programs; and certain OSS veterans. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic data including records on education, military service data, insurance, medical and retirement status and locator information on individuals covered by this system; employment information including records on applicant tracking, job matching, seasonal and cooperative employment programs, and information PO 00000 Frm 00017 Fmt 4701 Sfmt 4703 42433 on those separating from CIA employment; personnel information including records on employment history, leave, time and attendance, fitness and performance appraisal reports, awards, travel, training, job injury, worker’s compensation records and security clearance information; CIA personnel information including records on position and job title information, qualifications and skills assessments, authorized personnel staffing data, levels, and patterns; financial information relating to payroll and authorized retirement and retirement savings accounts, including authorized or required payroll deductions or contributions for federal, state and local taxes, other tax documentation, and retirement, insurance and leave entitlements; banking instructions for dissemination of salary paychecks; contracts relating to contract employees and independent contractors; and financial disclosure forms submitted pursuant to the Ethics in Government Act. AUTHORITY FOR MAINTENANCE OF THE SYSTEMS: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.). PURPOSE(S): To serve as the central human resources management system for the CIA. Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; perform centralized personnel functions such as employment, separation of employment, payroll, position and personnel staffing, and general employee transactions; support the general administration of systems dependent on personnel data such as insurance, medical and health care, and retirement and retirement savings; compute salary, attendance, leave, benefits and entitlements for payroll and its dependent systems including insurance, medical and health care, and authorized retirement and retirement savings systems; track applicant and employee biographic and demographic data for use in employee location tracking, and statistical reports; compile statistical reports for CIA management on strength, distribution and utilization of staffing, average grades and salaries, minorities, projected retirements, profiles of CIA skills and qualifications, comparative rates on promotions, separations, new E:\FR\FM\22JYN2.SGM 22JYN2 42434 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices employees, reasons for separations; provide information and statistics for heads of Career Services to assist them in administering their career development and evaluation programs, including promotion rates and headroom, performance appraisal report ratings, qualifications, changes in their Career Services; assess staffing patterns, grade and salary data for office heads required for staffing and budget projections; provide information and statistics for components responsible for administering recruitment, hospitalization, insurance, and authorized retirement and retirement savings programs; and provide records of employee transactions to responsible CIA officials and to the employees themselves. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Information from this system concerning CIA retirees is routinely disseminated to the Office of Personnel Management. Information concerning work-related injuries of CIA employees is routinely provided to the Department of Labor in connection with Worker’s Compensation claims. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, CIA employee number, or other personal identifiers. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulation, all searches of this system of records will be performed in CIA offices by CIA personnel. RETENTION AND DISPOSAL: SYSTEM LOCATION: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. Central Intelligence Agency, Washington, DC 20505. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chief Human Resources Officer, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.45) CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendment to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system; education institutions; physician and medical practitioners; CIA employees; and other federal agents. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this year of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k) and (d)(5). CIA–20 SYSTEM NAME: Official Personnel Files. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. PO 00000 Frm 00018 Fmt 4701 Sfmt 4703 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former CIA staff and contract employees; and military and civilian personnel detailed to the CIA. CATEGORIES OF RECORDS IN THE SYSTEM: Personal and employment history statements; employment contracts; personnel actions; performance appraisal reports; awards and commendations; biographic profiles and data; retirement status and exit processing information, training and travel records; correspondence; and photographs. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.) PURPOSE(S): Records in this system are used by human resource management personnel and other authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; administer routine personnel transactions including: personnel assignments; performance evaluations; promotions; adverse actions; counseling; retirement determinations of qualifications; separations; medical or insurance claims; and statistical reports; decides on the rights, benefits, entitlements and utilization of CIA employees; provide a data source for production of summary descriptive statistics and analytical studies related to human resource management issues; support resource metrics; locate specific individuals for personnel research or other personnel management functions; and verify employment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Information from this system of records may be transmitted to another U.S. Government agency relative to employment considerations by that agency, and to the Office of Personnel Management (OPM) relative to OPM’s administration of retirement benefits for individuals covered by this system. Information on additional routine uses is set forth in the ‘‘CIA Statement of E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices CONTESTING RECORD PROCEDURE: General Routine Uses’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in secured area(s) within the CIA. Electronic records are stored in secure file-servers located with the CIA. RETRIEVABILITY: By name, social security number, or other personal identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized person. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. EXEMPTIONS CLAIMED FOR THE SYSTEM: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5). STORAGE: CIA–21 RETRIEVABILITY: SYSTEM NAME: Applicant Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. Paper records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. By name, social security number, or other personal identifiers. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. CATEGORIES OF RECORDS IN THE SYSTEM: NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). Jkt 205001 Individuals covered by this system; educational institutions and private organizations; physicians and medical practitioners; CIA employees; and other federal agencies. to review an applicant’s qualifications; for security background investigations; for suitability determinations; for medical screening; and to determine whether employment with the CIA will be offered. Applicants for employment with the CIA. Chief Human Resources Officer, Central Intelligence Agency, Washington, DC 20505. 18:08 Jul 21, 2005 RECORD SOURCE CATEGORIES: RETENTION AND DISPOSAL: Records concerning the applicant, including: Biographic data; medical and employment history statements; educational transcripts; and personal references, and records relating to employment processing, including: interview reports; test results; correspondence; review comments; and general processing records. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): VerDate jul<14>2003 Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). 42435 All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). Chief, Recruitment Center, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: PURPOSE(S): Records are used by CIA human resources management officials and other authorized personnel: To ensure process integrity; to enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; PO 00000 Frm 00019 Fmt 4701 Sfmt 4703 Individual seeking to learn if this system of records contains information about them should direct inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. E:\FR\FM\22JYN2.SGM 22JYN2 42436 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: CIA applicants; applicant references; educational institutions and private organizations; physicians and medical practitioners; CIA employees; and other federal agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–22 SYSTEM NAME: Personnel Security Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. number, and completed security questionnaires); authorizations for the release of financial, travel, employment, housing, educational, and other information; summaries or reports of information obtained from other CIA records such as personnel, medical, or counterintelligence records; financial disclosure forms submitted by CIA personnel; travel data on individuals covered by this system; correspondence pertaining to an individual’s suitability for CIA assignment or affiliation, and the individual’s security eligibility for access to classified information, projects, or facilities; investigative reports, investigative information, and data pertaining to actual or purported compromise of classified or otherwise protected information; appraisals that summarize investigative results and provide the decision or rationale for determining whether an individual should receive access to classified information, projects, or facilities, or is suitable for CIA affiliation or assignment; documentation of, or relating to, interim or final actions relating to issues of security, discipline, or the grant, denial, suspension, or revocation of a CIA security clearance, access approval, or security approval; and secrecy agreements executed by individuals covered by this system. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (76 FR 19825); and Executive Order 12968 (60 FR 40245). SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; to document personnel security and suitability decisions; assist with security eligibility determinations and employment or assignment suitability decisions in accordance with applicable statutes, Executive Orders, Director of Central Intelligence Directives, CIA regulations, and other applicable law; record information regarding security eligibility determinations and employment or assignment suitability decisions concerning individuals who are under consideration for affiliation or continued affiliation with the CIA, or access or continued access to classified or otherwise protected CIA information, projects, or facilities; verify individual CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former applicants for CIA employment; CIA staff and contract employees; personal services independent contractors and industrial contractors; military and civilian personnel detailed to the CIA; individuals of security interest to CIA; persons of, or contemplated for, substantive affiliation with, or service to, the CIA; persons on whom the CIA has conducted or is conducting an investigation; and federal, civilian, and military personnel with whom the CIA conducts liaison. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic data (including name, sex, date and place of birth, social security VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 PO 00000 Frm 00020 Fmt 4701 Sfmt 4703 security clearances or access approvals; and record information relevant to investigations into possible violations of CIA rules and regulations, including the possible loss or compromise of classified or protected CIA information. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records in this system are used to provide information, including biographic information and records of security breaches, to other federal agencies involved in national security matters in the following circumstances: To respond to national agency checks; to certify security clearances and access approvals; and to provide information relevant to espionage investigations. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are safeguarded by combination lock security containers, or are stored within a vaulted area. Access is restricted to individuals who are certified on an ‘‘Access List.’’ The Access List is validated at least annually and circulated to responsible Agency officials so that they can ensure that records are accessed only for official purposes. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): CIA–23 NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system of records; personal and business references provided by the individual or developed during the course of an investigation; educational institutions and private organizations; federal, state, and local government entities; public sources such as newspapers and periodicals, consumer reporting agencies, financial, travel, educational, employment-related, and other commercial sources; and classified and unclassified reporting on investigations and investigative materials. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 Uses,’’ which is incorporated herein by reference. SYSTEM NAME: Director of Security, Central Intelligence Agency, Washington, DC 20505. 42437 Intelligence Community Security Clearance and Access Approval Repository. DISCLOSURE TO CONSUMER REPORTING AGENCIES: SECURITY CLASSIFICATION: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: U.S. government employees, military personnel, personal services independent contractors and industrial contractors to U.S. government programs who possess security clearances and security access approvals. None. STORAGE: Paper and other hard-copy records are stored in secured areas controlled by the head of the CIA. Electronic records are stored in secure file-servers located in premises controlled by the head of the CIA. RETRIEVABILITY: By name or social security number. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic data (including name, date and place of birth, social security number, and employer); and information relating to security clearances and security access approvals, including clearances and access approvals held, current status of clearances and access approvals, and date of background investigation. SAFEGUARDS: Records and servers are stored within a vaulted area. Access is restricted to individuals with appropriate clearances and a ‘‘need to know,’’ as certified by an Access Control List. RETENTION AND DISPOSAL: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (76 FR 19825); and Executive Order 12968 (60 FR 40245). All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; and to verify individual security clearances or security access approvals throughout the Intelligence Community in order to control access to classified and compartmented materials. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records in this system are provided to Intelligence Community agencies and relevant government contractors to certify individuals’ security clearances and access approvals. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine PO 00000 Frm 00021 Fmt 4701 Sfmt 4703 Director of Security, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 FR 1901.11–45). E:\FR\FM\22JYN2.SGM 22JYN2 42438 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system of records; U.S. government agencies; and current and former employers of individuals covered by this system of records, including both government and private sector organization. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–24 19825); Executive Order 12968 (60 FR 40245); PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; document polygraph results; assist with security eligibility determinations and employment or assignment suitability decisions in accordance with applicable statutes, Executive Orders, Director of Central Intelligence Directives, CIA regulations, and other applicable law; and to assist with investigations into possible violations of CIA rules and regulations, including the possible loss or compromise of classified or protected CIA information. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. SYSTEM NAME: DISCLOSURE TO CONSUMER REPORTING AGENCIES: Polygraph Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former applicants for CIA employment; CIA staff and contract employees; personal services independent contractors and industrial contractors; military and civilian personnel detailed to the CIA; individuals of security interest to CIA; persons of, or contemplated for, substantive affiliation with, or service to, the CIA; and persons on whom the CIA has conducted or is conducting an investigation. CATEGORIES OF RECORDS IN THE SYSTEM: Polygraph reports; polygraph charts; polygraph tapes; and notes from polygraph interviews or activities related to polygraph interviews. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (76 FR VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 Paper and other hard-copy records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Director of Security, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system of records. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–25 SAFEGUARDS: SYSTEM NAME: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. Office of the Director Action Center Records. SECURITY CLASSIFICATION: RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: PO 00000 Frm 00022 Fmt 4701 Sfmt 4703 Central Intelligence Agency, Washington, DC 20505. E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who send correspondence to, or receive correspondence from, the Office of the Director; and individuals who are the subject of correspondence to or from the Office of the Director. CATEGORIES OF RECORDS IN THE SYSTEM: Correspondence and documents addressed to, received by, or originated in the Office of the Director concerning: matters of policy, operations, and security within the purview of the head of the CIA; Congressional inquiries; and inquiries from the members of the general public. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order (46 FR 59941). course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedule approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chief, DAC, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: PURPOSES(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; documents the activities and policy decisions of the head of the CIA; and serve as reference material for business areas within the purview of the Office of the Director. Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: RECORD ACCESS PROCEDURES: Correspondence contained in this system of records may be provided to the U.S. Government agencies, other than the CIA, when it is determined that such other agencies can more appropriately handle the matters addressed in the correspondence. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individuals records for for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: U.S. Government records; publicly available information from the media, libraries, and commercial databases; and Executive branch and Congressional officials and staff members of the general public who send correspondence to, or receive correspondence from, the Office of the Director of Central Intelligence. PO 00000 Frm 00023 Fmt 4701 Sfmt 4703 42439 EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–26 SYSTEM NAME: Office of General Counsel Records. SECURITY CLASSIFICATION: The classification of records in this system can range from unclassified to top secret. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former CIA staff and contract employees, personal services independent contractors, employees of industrial contractors, military and civilian personnel detailed or assigned to the CIA; applicants for employment with the CIA; current and former employees and contractors of U.S. Government agencies; individuals in contact with the CIA, including individuals whose inquiries concerning the CIA or the Intelligence Community (IC) are forwarded to the Office of General Counsel for response; attorneys in private practice who hold CIA security clearances or access approvals; individuals in government, academia, the business community, or other elements of the private sector with expertise on matters of interest to the Office of General Counsel; and individuals who may be involved in matters which implicate the CIA’s and/ or the IC’s legal authorities, responsibilities, and obligations, including but not limited to administrative claimants, grievants, parties in litigation, witnesses, targets or potential targets of investigations or intelligence collection, and individuals who are interviewed by, or provide information to the CIA or the IC. CATEGORIES OF RECORDS IN THE SYSTEM: Legal documents, including but not limited to pleadings, subpoenas, motions, affidavits, declarations, briefs, litigation reports, and legal opinions; biographic information for private attorneys, including Social Security Number, date and place of birth, education, law firm (if any), office addresses, fax and telephone numbers, bar memberships, legal specialties and/ or areas of practice, names of CIAaffiliated clients, and date and type of security clearance and/or access E:\FR\FM\22JYN2.SGM 22JYN2 42440 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices approval pending or granted; crimes reports filed with the U.S. Department of Justice or other appropriate law enforcement agencies concerning individuals covered by this system of records;public and confidential Financial Disclosure Reports required by the Office of Government Ethics; internal CIA documents and cables concerning individuals covered by this system of records; and correspondence with members of the public, members of the U.S. Congress, Congressional staff, and federal, state, local international and foreign agencies, courts and administrative tribunals. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; provide legal advice and representation to the Central Intelligence Agency and the Director of Central Intelligence; provide factual information necessary for the preparation of legal documents, including pleadings, subpoenas, motions, affidavits, declarations, briefs, legal opinions, litigation reports prepared for the Department of Justice, and reports to law enforcement agencies; provide a historical record of all private attorneys who have received security clearances and/or access approvals to receive and discuss U.S. Government information necessary to their representation of CPA-affiliated clients, and record the nature, scope and duration of private attorneys’ legal representations of CIA-affiliated clients; and maintain a record of federal, state, local, international or foreign litigation, administrative claims, and other legal matters in which CIA is a party or has an interest. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name or other personal identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): General Counsel, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification seciton above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification seciton above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual PO 00000 Frm 00024 Fmt 4701 Sfmt 4703 records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system; publicly available information; CIA records; and federal, state and local government agencies and courts. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–27 SYSTEM NAME: Office of Equal Employment Opportunity (OEEO) Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former CIA staff and contract employees, personal services independent contractors, industrial contractors, and military and civilian personnel detailed to the CIA; and applicants for employment with the CIA. CATEGORIES OF RECORDS IN THE SYSTEM: Documents relating to EEO complaints, including: Data collected by an EEO Investigator which bears on charges of discrimination brought by a complainant; ;sworn affidavits from the complainant, the alleged discriminating officer(s), and other individuals as appropriate; other documents or statistical evidence considered pertinent to the case which assists the CIA in making a decision; requests made by individuals or offices for reasonable accommodations, and the products or services provided in response to such requests; and information regarding individuals who apply for retirement on the basis of medical disabilities, and other individuals with medical disabilities. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices Executive Order 11478, as amended by Executive Order 13097 (63 FR 30097) and Executive Order 13152 (65 FR 26115); Equal Employment Opportunity Act of 1972 (42 U.S.C. 2000e et seq.); Age Discrimination in Employment Act (29 U.S.C. 633a); the Rehabilitation Act of 1973, as amended (29 U.S.C. 701 et seq.). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; process EEO complaints; provide information for review by the Equal Employment Opportunity Commission; provide information for federal court review; track requests and provide reasonable accommodations through the provision of products and services to individuals who make requests for such accommodations; and track applications for retirement on the basis of medical disabilities. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured ares accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 42441 Control Schedules approved by the National Archives and Records Administration. SYSTEM LOCATION: SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Director, Office of Equal Employment Opportunity, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system; applicants for employment with the CIA; individuals who provide information during the investigation of EEO complaints; and medical and psychiatric personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). SYSTEM NAME: Congressional Liaison Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. Frm 00025 Fmt 4701 Current and former members of the U.S. Congress and Congressional staff; individuals whose inquiries relating to CIA matters are forwarded by members of the U.S. Congress or Congressional staff to CIA for response, and CIA employees wishing to contact members of Congress of Congressional staff on official matters. CATEGORIES OF RECORDS IN THE SYSTEM: Correspondence and other documents between CIA’s Office of Congressional Affairs, members of Congress, Congressional staff, constituents, and other CIA offices and/or U.S. Government entities regarding inquiries made by constituents and sent to the CIA for response; and memoranda, correspondence, position papers and other documents used to support CIA’s liaison with members of Congress, staff, and their offices and committees, including memoranda documenting substantive briefings and debriefings, as well as reports provided to the CIA by Congressional personnel. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; document constituent or other inquiries forwarded by members of Congress and staff to CIA and CIA’s responses to those inquiries; coordinate and prepare memoranda and position papers reflecting CIA’s views on proposed legislation; facilitate Congressional briefings by maintaining a record of CIA’s positions on issues of interest to particular members of Congress and staff; and provide guidance to employees on Congressional matters. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: CIA–28 PO 00000 Central Intelligence Agency, Washington, DC 20505. Sfmt 4703 Records from this system may be disclosed to Congress. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. E:\FR\FM\22JYN2.SGM 22JYN2 42442 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Current and former members of the U.S. Congress and their staffs; CIA employees; individuals whose inquiries relating to CIA matters are forwarded by members or staff of the U.S. Congress to the CIA for response. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–29 SYSTEM NAME: NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. Members of the general public who have written to the CIA to inquire about CIA activities; CIA personnel who have reported media contacts; and media representatives. Categories of records in the system: Media coverage, including newspaper and magazine articles, which mentions the CIA correspondence between media representatives and the Office of Public Affairs; memoranda of conversations between the Office of Public Affairs and media representatives; correspondence from the general public regarding CIA, and CIA responses; internal CIA memoranda concerning the subject matter of this records system; and names of CIA personnel who have reported contacts with media representatives. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). CONTESTING RECORD PROCEDURE: PURPOSE(S): Requests from individuals to correct or amend records should be addressed Records in this system are used by authorized personnel to: Ensure process VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 PO 00000 Frm 00026 Fmt 4701 Sfmt 4703 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Public Affairs Records. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Director of Congressional Affairs, Central Intelligence Agency, Washington, DC 20505. integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; provide a record of significant media coverage of the CIA; provide a record of contact with media representatives by the Office of Public Affairs; maintain a record of correspondence between members of the general public who raise questions about CIA activities; and maintain a record of CIA personnel media contacts. Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records are stored in secure file servers located within the CIA. RETRIEVABILITY: By name. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Director of Public Affairs, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Publicly available informtion from the media, libraries and commercial databases; CIA records concerning CIA activities and the subject matter of media contacts; and individuals covered by this system of records. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within the system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–30 SYSTEM NAME: Inspector General Research Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Congressional committee reviews of CIA activities. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; and for reference use in connection with Executive branch and Congressional committee reviews of CIA activities. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CIA personnel; and other individuals whose names appear in documents assembled primarily from other CIA records systems by the Inspector General in relation to Executive branch commission and Congressional committee reviews conducted between 1972 and 1976 concerning Agency activities. Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: 42443 NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the noticiation section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11– 45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901–.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: CIA employees; CIA records; and records of Executive branch commissions and Congressional committees. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within the system of records may be exempted from certain provisions of the Privacy (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–31 SYSTEM NAME: Inspector General Investigation and Interview Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM LOCATION: CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): CIA documents that are pertinent to Executive branch commission and Inspector General, Central Intelligence Agency, Washington, DC 20505. CIA staff and contract employees, personal services independent contractors, industrial contractors, persons with other contractual relationships, or other relationships with the CIA, persons who are VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 PO 00000 Frm 00027 Fmt 4701 Sfmt 4703 Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: E:\FR\FM\22JYN2.SGM 22JYN2 42444 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices interviewed by or provide information to the Office of the Inspector General, persons involved with or knowledgeable about matters being investigated by the Office of Inspector General, and persons who have filed grievances with the Officer of Inspector General or CIA components. CATEGORIES OR RECORDS IN THE SYSTEM: Reports of interviews, signed statements, correspondence, reports of investigations, forms, cables, internal CIA memoranda, prior criminal records of individuals covered by the system, and other materials relating to employee grievances and other matters of interest to or inspected by the Office of Inspector General. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 503a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; and maintain a detailed record of the investigative activities of the CIA Office of Inspector General, including investigations of grievances, allegations of misconduct by CIA personnel; and to provide information to CIA management regarding personnel matters and to assist in the evaluation of current and proposed programs, policies and activities. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: a. Records in this system are used and disclosed as necessary by members of the Office of Inspector General in the investigation of matters of interest or concern to be head of the CIA, Inspector General, and senior Agency officials, including grievances and allegations of misconduct by Agency employees, and to provide information to Agency management regarding personnel matters, and for evaluating current and proposed programs, policies and activities, selected assignments, and requests for awards or promotions. b. Records in this system that indicate a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program, or by rule, regulation or order pursuant thereto, or that indicate a violation or potential violation of a contractual obligation, may be disclosed to the appropriate VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 agency, whether federal, state, local, foreign, or international, charged with the responsibility for investigating or prosecuting such violation, enforcing or implementing such statute, rule, regulation, or order, or with enforcing such contract. c. Records in the system may be disclosed to a federal, state, local, foreign, or international agency, or to an individual or organization, when necessary to elicit information relevant to an Office of Inspector General investigation, inquiry, decision, or recommendation. d. Records in the system may be disclosed to a federal, state, local, foreign, or international agency when requested in connection with the assignment, hiring, or retention of an individual, the issuance or revocation of a security clearance, letting of a contract, or any authorized inquiry or investigation to the extent that the information is relevant to the requesting agency’s decision on the matter. e. Records in the system may be disclosed to any federal agency when documents, witness statements, or other information obtained from that agency are used in compiling the system record, or when the record is relevant to the official responsibilities of that agency. f. Unclassified records in the system, or unclassified portions thereof, including information identifying individuals covered by the system, may be disclosed to the public when the matter under investigation has become public knowledge or the Inspector General determines that such disclosure is necessary to preserve confidence in the integrity of the Inspector General process, or is necessary to demonstrate the accountability of CIA employees, officers, or individuals covered by the system, unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. g. Records in the system pertaining to an employee grievance may be disclosed to any party to that grievance except for records that disclose the identity of a non-party who requested confidentiality and provided a statement during the grievance process. h. Records in the system may be disclosed in the course of presenting evidence to a court, magistrate, or administrative tribunal, including disclosures in the course of settlement negotiations, or pursuant to statutes or regulations governing the conduct of such proceedings. i. Records in the system may be disclosed to representatives of the Department of Justice or of any other PO 00000 Frm 00028 Fmt 4701 Sfmt 4703 agency that is responsible for representing Agency interests in connection with judicial, administrative or other proceedings. Records may also be disclosed to the Department of Justice to the extent necessary to obtain its advice on any matter relevant to an Office of Inspector General investigation. j. Records in the system may be disclosed to the Senate Select Committee on Intelligence and the House Permanent Select Committee on Intelligence, or other congressional committees, or the staffs thereof, in connection with the oversight and legislative functions. k. Records in the system may be disclosed to the President’s Foreign Intelligence Advisory Board, and the Intelligence Oversight Board, and any successor organizations, when requested by those entities, or when the Inspector General determines that disclosure will assist in the performance of their oversight functions. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are stored in secured areas within CIA facilities. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices, and by automated means utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): SYSTEM LOCATION: Inspector General, Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: CIA records; CIA staff and contract employees, personal services independent contractors, industrial contractors, and military and civilian detailees to CIA; federal, state, and local officials; foreign governments; private citizens, including U.S. citizens and foreign nationals. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–32 SYSTEM NAME: Office of the Deputy Director of Central Intelligence (DDCI) for Community Management Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 Individuals who visit, contact, have employment, contractual, or other relationships with, or otherwise participate in the activities of, the Office of the DDCI for Community Management or the Intelligence Community; individuals who are of foreign intelligence, counterintelligence, or security interest to the Intelligence Community, including individuals identified as being involved in activities related to intelligence matters; and individuals in government academia, the business community, or other elements of the private sector with expertise on matters of intelligence interest to the Office of the DDCI for Community Management, or other elements of the Intelligence Community. CATEGORIES OF RECORDS IN THE SYSTEM: Records in this system include: Information relating to the management and oversight of intelligence requirements, analysis, reporting and operations, including acquisitions; biographic and other information about individuals of intelligence interests; information on individuals and events of interest to the Intelligence Community; information identifying source documents and their recipients; and biographic and other information, including security clearances, access approvals, and employment and training records, about individuals who visit, contact, have employment, contractual or other relationships with, or otherwise participate in, the activities of the Office of the DDCI for Community Management. 42445 assist the Director of Central Intelligence with his Intelligence Community responsibilities, including resources management, program assessment and evaluation, policy formulation, and collection requirements management, and the protection of intelligence sources and methods. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records from this system of records may be disclosed to U.S. Government organizations, personnel and contractors: in order to facilitate security, employment, or contractual decisions; and as necessary for the protection of intelligence sources and methods, intelligence oversight and management, and in support of intelligence operations, analysis and reporting. Additionally, records from this system are used to prepare periodic statistical reports for U.S. Government officials related to the control and dissemination of classified information. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in a secured area located in premises controlled by the Director of Central Intelligence (DCI). Electronic records are stored in secure file-serves located in premises controlled by the DCI. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETRIEVABILITY: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive Order 12958 (76 FR 19825). By name, social security number, or other identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the Director of Central Intelligence to carry out their lawful and authorized responsibilities; provide classified and unclassified information to the Director of Central Intelligence, CIA and other appropriate Intelligence Community and U.S. Government officers, employees, detailees, or contractors for the conduct of authorized activities; and PO 00000 Frm 00029 Fmt 4701 Sfmt 4703 SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. E:\FR\FM\22JYN2.SGM 22JYN2 42446 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices SYSTEM MANAGER(S) AND ADDRESS: SYSTEM LOCATION: Executive Director for Intelligence Community Affairs, Office of the DDCI for Community Management, c/o Central Intelligence Agency, Washington, DC 20505. Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURES: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1910.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access the records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend record should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system; U.S. Government officers, employees, agencies, organizations and contractors; publicly available information from the media, libraries and commercial databases; unclassified reporting; classified intelligence reporting and source documents; investigative reports; and correspondence. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–33 SYSTEM NAME: National Intelligence Council (NIC) Records. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who have employment, detailee, liaison, or contractual relationships with the National Intelligence Council (NIC) or Intelligence Community agencies, including personal services independent contractors and industrial contractors; individuals in academia and the private sector with expertise on matters of intelligence interest to the NIC; and individuals who are of foreign intelligence, counterintelligence, or security interest to the NIC, including individuals identified as being involved in activities related to intelligence matters. CATEGORIES OF RECORDS IN THE SYSTEM: Records in this system include administrative and contact information; document relating to intelligence requirements, analysis, reporting and operations; National Intelligence Council operational records; biographic information about individuals of intelligence interest; publicly-available information on individuals and events of interest to the NIC; other policy and operational data based on foreign intelligence, counterintelligence and security reporting. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive Order 12958 (76 FR 19825). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the Director of Central Intelligence to carry out their lawful and authorized responsibilities; provide classified and unclassified information within the CIA and to appropriate Intelligence Community and U.S. Government officials for the conduct of authorized activities; and assist the Director of Central Intelligence and the Intelligence Community by evaluating the adequacy of intelligence support to U.S. policymakers and other senior intelligence consumers. SECURITY CLASSIFICATION: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. Records from this system of records may be disclosed to other U.S. Government organization in order to VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 PO 00000 Frm 00030 Fmt 4701 Sfmt 4703 facilitate any security, employment, or contractual decisions. Records also may be disclosed to other U.S. Government organizations as necessary for the protection of intelligence sources and methods and in support of intelligence operations, analysis and reporting. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in a secured area located in premises controlled by the Director of Central Intelligence (DCI). Electronic records are stored in secure file-servers located in premises controlled by the DCI. RETRIEVABILITY: By Name, social security number, or other identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS: Chairman, National Intelligence Council, c/o Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals covered by this system; U.S. Government employees, agencies and organizations; publicly-available information from the media, libraries and commercial databases; classified reporting and intelligence source documents; and correspondence. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–34 SYSTEM NAME: Arms Control Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. identifying classified source documents and their recipients. Software access controls are also in place. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETENTION AND DISPOSAL: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive Order 12958 (76 FR 19825). All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity, enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; and provide classified and unclassified information to appropriate CIA and Intelligence Community officials for the conduct of authorized activities, including support to the negotiation and assessment of arms control agreements. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records from this system of records may be disclosed to other U.S. Government organizations in order to facilitate any security, employment, or contractual decisions by those organizations. Records also may be disclosed to other U.S. Government organizations as necessary for the protection of intelligence sources and methods and in support of intelligence operations, analysis and reporting. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who have employment, detailee, liaison, or contractual relationships with the Center for Weapons Intelligence, Nonproliferation and Arms Control (WINPAC), including personal services independent contractors and industrial contractors; individuals who visit, contact, or otherwise participate in the activities of WINPAC. CATEGORIES OF RECORDS IN THE SYSTEM: Records in this system include administrative, biographic and contact information; publicly available information on events of interest to the arms control community; classified reporting on events of interest to the arms control community; documents VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 42447 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within premises controlled by the head of the CIA. Electronic records are stored in secure file-servers within premises controlled by the head of the CIA. RETRIEVABILITY: By name, social security number, or other identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. SAFEGUARDS: Records are stored in a secured areas accessed only by authorized persons. PO 00000 Frm 00031 Fmt 4701 Sfmt 4703 SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Director, WINPAC, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing in initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed an indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals who are the subject of records in this system; U.S. Government employees, agencies and organizations; publicly available information obtained from the media, libraries and commercial databases; unclassified and classified reporting and intelligence source documents; and correspondence. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). E:\FR\FM\22JYN2.SGM 22JYN2 42448 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices CIA–35 RETRIEVABILITY: SYSTEM NAME: Directorate of Science & Technology (DS&T) Private Sector Contact Information. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: SAFEGUARDS: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals in the private sector who work or have worked on CIA personal services or industrial contracts; individuals about which there is publicly-available information identifying a scientific, technical or related expertise of interest to CIA; and CIA staff and contract employees, and other individuals affiliated with CIA who work on CIA projects with private sector experts. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic information, including areas of expertise. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 123333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; provide reference information; and facilitate communication by CIA with private sector experts. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 By name or other CIA identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Director, DS&T Administrative Resources Center, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals who are the subject of records in the system; and publicly PO 00000 Frm 00032 Fmt 4701 Sfmt 4703 available information obtained from the media, libraries and commercial databases. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–36 SYSTEM NAME: Alumni Communications Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Former CIA employees who voluntarily contact the Alumni Communications Port to offer comments, insights or suggestions. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic data (including name, contact information such as address or phone number, and Social Security Number or CIA identifier); and correspondence and memoranda regarding the content of conversations with former employees and any resulting actions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM. The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; verify the identities of individuals contacting the Port; continue communications with individuals who contact the Port; and record a summary of the conversations and any resulting actions. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in a secured area within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. RECORD SOURCE CATEGORIES: Individuals who voluntarily contact the Alumni Communications Port; and CIA employees. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. Director, DS&T Investment Program Office, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURES: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Indentification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or 18:08 Jul 21, 2005 Jkt 205001 SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. Individuals who are of foreign intelligence or foreign counterintelligence interest to the CIA, either because of their actual, apparent, or potential association with foreign intelligence or foreign counterintelligence activities, or because they are of actual or potential use to the CIA. CATEGORIES OF RECORDS IN THE SYSTEM: Documents recording the operational activities of the Directorate of Operations (DO) of the Central Intelligence Agency. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSES(S): Records in this system are used by authorized personnel to: Ensure process integrity, enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities, and maintain a record of the operational activities of the Directorate of Operations of the Central Intelligence Agency. PO 00000 Frm 00033 Records from this system of records may be provied to selected federal agencies, including the Federal Bureau of Investigation, military departments and, through established liaison channels, to selected foreign government agencies, as necessary for the conduct of foreign intelligence and counterintelligence operations by the CIA and other U.S. Government entities authorized to conduct such operations. Information on additional routine uses is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. None. Directorate of Operations Records. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: DISCLOSURE TO CONSUMER REPORTING AGENCIES: CIA–37 SYSTEM NAME: SAFEGUARDS: VerDate jul<14>2003 disputing the contents of individuals records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). 42449 Fmt 4701 Sfmt 4703 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, or other identifier. Information may be retrieved from this system of records by automated or hand search based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Chief, DO Information Management Staff, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, E:\FR\FM\22JYN2.SGM 22JYN2 42450 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 190.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Foreign intelligence and counterintelligence sources; U.S. Government agencies; CIA predecessor organizations; publicly available information; and state and local agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). potential advisers, consultants, or personal services independent contractors to the CIA on matters of intelligence interest. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic information including names, contact information, professional credentials and areas of interest of expertise of individuals covered under this system of records; history of CIA association, if any, of individuals covered under this system. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403 et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity, enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities, and maintain a record of persons inside and outside the U.S. Government of current or potential utility as advisors or consultants to the CIA in performing its mission to produce intelligence analyses on matters of national security concern. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. CIA–38 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM NAME: Academic and Business Contact Records. STORAGE: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. Paper and other hard-copy records are stored secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. SYSTEM LOCATION: RETRIEVABILITY: Central Intelligence Agency, Washington, DC 20505. By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand searches based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SECURITY CLASSIFICATION: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Members of the academic community, members of scientific and other professional organizations, U.S. Government officials, employees of private sector organizations, and other individuals who have expertise in, or access to information on, subjects of intelligence interest; and individuals who have serves as, or are considered VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 Records are stored in secured areas accessed only by authorized persons. Frm 00034 Fmt 4701 RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Directorate of Intelligence Information Management Officer, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification procedures section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: Individuals who are the subject of records in this system; U.S. Government employees, publicly available information obtained from the media, libraries and commercial databases. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–39 SAFEGUARDS: PO 00000 Software access controls are also in place. Sfmt 4703 SYSTEM NAME: Customer Relations Records. E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices 42451 SECURITY CLASSIFICATION: RETRIEVABILITY: RECORD SOURCE CATEGORIES: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand searches based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. Individuals who are the subjects of records in this system; CIA personnel; other U.S. Government personnel. SAFEGUARDS: CIA–40 Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. SYSTEM NAME: SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former intelligence customers including U.S. policymakers, U.S. Government personnel, and other authorized recipients of CIA intelligence products. CATEGORIES OF RECORDS IN THE SYSTEM: Biographic information including names, addresses, contact information, security clearances and access approvals, and subjects of intelligence interest to individuals covered by this system of records; documents containing comments and feedback from individuals covered by this system of records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities, maintain dissemination lists for CIA finished intelligence products, in order to ensure proper dissemination of classified and unclassified products; maintain a record of disseminations; maintain a list of topics of interest to particular intelligence customers; and document customer feedback on particular products. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. 18:08 Jul 21, 2005 Jkt 205001 All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Directorate of Intelligence Information Management Officer, Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURES: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Indentification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURES: DISCLOSURE TO CONSUMER REPORTING AGENCIES: VerDate jul<14>2003 RETENTION AND DISPOSAL: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). PO 00000 Frm 00035 Fmt 4701 Sfmt 4703 EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). Research System Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM LOCATION: Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals of foreign intelligence or counterintelligence interest to the CIA, including individuals associated with international terrorism, international organized crime, or international narcotics trafficking activities; and individuals who have written on the general topic of intelligence. CATEGORIES OF RECORDS IN THE SYSTEM: Classified intelligence reporting, including reports from other U.S. Government agencies and foreign government information; and publicly available information from the media, libraries and commerical databases. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity; enable the CIA and the head of the CIA to carry out their lawful and authorized responsibilities; provide a repository of classified and unclassified information on topics of foreign intelligence and counterintelligence interest to the CIA; assist the CIA’s Directorate of Intelligence to fulfill its mission of providing timely, accurate, and objective intelligence analysis on the full range of national security threats and foreign policy issues facing the United States; and provide a reference file for publicly available publications pertaining to intelligence. E:\FR\FM\22JYN2.SGM 22JYN2 42452 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, or other CIA identifier. Information may be retrieved from this system of records by automated or hand searches based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). RECORD SOURCE CATEGORIES: CIA staff and contract employees, personal services independent contractors, and industrial contractors; U.S. Government agencies; publicly available information from the media, libraries and commercial databases; and foreign intelligence and counterintelligence sources. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). CIA–41 SYSTEM NAME: RETENTION AND DISPOSAL: All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. Intelligence Analysis Records. SECURITY CLASSIFICATION: The classification of records in this system can range from UNCLASSIFIED to TOP SECRET. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): SYSTEM LOCATION: Directorate of Intelligence Information Management Officer, Central Intelligence Agency, Washington, DC 20505. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Central Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquires to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 Individuals of foreign intelligence or counterintelligence interest to the CIA, including individuals associated with international terrorism, international organized crime, or international narcotics trafficking activities. PURPOSE(S): Records in this system are used by authorized personnel to: Ensure process integrity, enable the CIA and the head of the CIA to carry our their lawful and authorized responsibilities; and assist the CIA’s Directorate of Intelligence to fulfill its mission of providing timely, accurate, and objective intelligence analysis on the full range of national security threats and foreign policy issues facing the United States, including key foreign countries, regional conflicts, and issues that transcend national boundaries such as terrorism, weapons proliferation, and narcotics trafficking. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: This information is set forth in the ‘‘CIA Statement of General Routine Uses,’’ which is incorporated herein by reference. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and other hard-copy records are stored in secured areas within the CIA. Electronic records are stored in secure file-servers located within the CIA. RETRIEVABILITY: By name, social security number, or other identifier. Information may be retrieved from this system of records by automated or hand searches based on extant indices and automated capabilities utilized in the normal course of business. Under applicable law and regulations, all searches of this system of records will be performed in CIA offices by CIA personnel. SAFEGUARDS: Records are stored in secured areas accessed only by authorized persons. Software access controls are also in place. RETENTION AND DISPOSAL: CATEGORIES OF RECORDS IN THE SYSTEM: Intelligence reports and other information that supports the analytic mission of the CIA’s Directorate of Intelligence. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency Act of 1949, as amended (50 U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941). PO 00000 Frm 00036 Fmt 4701 Sfmt 4703 All records are maintained and disposed of in accordance with Records Control Schedules approved by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN): Directorate of Intelligence Information Management Officer, Central E:\FR\FM\22JYN2.SGM 22JYN2 Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / Notices Intelligence Agency, Washington, DC 20505. NOTIFICATION PROCEDURE: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13). Individuals must comply with these rules. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed as indicated in the notification section above. Regulations VerDate jul<14>2003 18:08 Jul 21, 2005 Jkt 205001 for access to individual records or for appealing an initial determination by CIA concerning the access to records are published in the Federal Register (32 CFR 1901.11–45). CONTESTING RECORD PROCEDURE: Requests from individuals to correct or amend records should be addressed as indicated in the notification section above. CIA’s regulations regarding requests for amendments to, or disputing the contents of individual records or for appealing an initial determination by CIA concerning these matters are published in the Federal Register (32 CFR 1901.21–23, 32 CFR 1901.42). PO 00000 Frm 00037 Fmt 4701 Sfmt 4703 42453 RECORD SOURCE CATEGORIES: CIA staff and contract employees, personal services independent contractors, and industrial contractors; U.S. Government agencies; publicly available information from the media, libraries and commercial databases; and foreign intelligence and counterintelligence sources. EXEMPTIONS CLAIMED FOR THE SYSTEM: Certain records contained within this system of records may be exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5). [FR Doc. 05–13889 Filed 7–21–05; 8:45 am] BILLING CODE 6310–02–M E:\FR\FM\22JYN2.SGM 22JYN2

Agencies

[Federal Register Volume 70, Number 140 (Friday, July 22, 2005)]
[Notices]
[Pages 42418-42453]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-13889]



[[Page 42417]]

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Part II





Central Intelligence Agency





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Privacy Act of 1974; Systems of Records and Routine Users; Notice

Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / 
Notices

[[Page 42418]]


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CENTRAL INTELLIGENCE AGENCY


Privacy Act of 1974; System of Records and Routine Uses

AGENCY: Central Intelligence Agency.

ACTION: Notice of final statement of general routine uses and Privacy 
Act systems of records notices of the Central Intelligence Agency.

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SUMMARY: The Central Intelligence Agency has undertaken and completed 
an Agency-wide review of its Privacy Act systems of records. As a 
result of this review, in the May 24 2005 issue of the Federal 
Register, the Agency solicited public comments on the complete set of 
proposed revised Privacy Act systems of records notices, the proposed 
modification of one of its existing routine uses, and the proposed 
addition of seven new routine uses to its ``Statement of General 
Routine Uses'' for information subject to the Privacy Act. As required 
by the Privacy Act, the Agency provided an opportunity for interested 
persons to submit comments on these notices and routine uses. The 
Agency did not receive any comments.

DATES: July 5, 2005.

FOR FURTHER INFORMATION CONTACT: Scott A. Koch, Information and Privacy 
Coordinator, Central Intelligence Agency, Washington, DC 20505 or by 
telephone, 703-613-1287.

SUPPLEMENTARY INFORMATION: The Central Intelligence Agency completed a 
zero-based, Agency-wide review of its Privacy Act systems of records. 
As a result of this review, the Agency determined that its Privacy Act 
notices required extensive modifications to more accurately describe 
the records systems currently maintained by the Agency. Rather than 
making numerous, piecemeal revisions, the Agency decided to draft and 
republish updated notices for all of its Privacy Act systems of 
records. The modified notices reflected several factors: The 
consolidation of records systems resulting from advances in information 
technology; the elimination of records systems no longer in use; the 
combination of previously separate records systems that serve a common 
purpose and are under common control; the addition of notices for 
records systems not previously identified as being subject to the 
Privacy Act; and the addition of notices for newly-created records 
systems. The proposed revised notices were published in the May 24, 
2005 issue of the Federal Register. The Agency provided an opportunity 
for interested persons to submit comments. Because the Agency did not 
receive comments, no changes have been made to the notices, as 
proposed. The systems notices took effect on July 5, 2005.
    In addition, the Agency had proposed a modification to one of its 
existing routine uses and the addition of seven new routine uses to its 
``Statement of General Routine Uses,'' in order to clarify and increase 
the public's knowledge of the circumstances in which the Central 
Intelligence Agency may disclose information from Privacy Act systems 
of records and to enhance the Agency's ability to share information 
essential to the conduct of its national security mission. With the 
exception of the proposed modification to Routine Use 4 and the 
proposed addition of Routine Uses 8 through 14, no other changes to the 
provisions of the Agency's published ``Statement of General Routine 
Uses'' were proposed. The proposed modification and addition to 
``Statement of General routine Uses'' were published in the May 24, 
2005 issue of the Federal Register. The Agency provided an opportunity 
for interested persons to submit comments. Because the Agency did not 
receive comments, no changes have been made to the routine uses, as 
proposed. The modified and additional routine uses took effect on July 
5, 2005.
    Nothing in the revised systems notices or modified or new routine 
uses indicates any change in the Central Intelligence Agency's 
authorities or practices regarding the collection and maintenance of 
information about citizens and lawful permanent residents of the United 
States, nor do the changes impact any individual's rights to access or 
to amend their records pursuant to the Privacy Act.

    Dated: July 8, 2005.
Edmund Cohen,
Chief of Information Management Services.

Statement of General Routine Uses for the Central Intelligence Agency

    The following routine uses apply to, and are incorporated by 
reference into, each system of records maintained by the CIA:
    1. In the event that a system of records maintained by the Central 
Intelligence Agency to carry out its functions indicates, or relates 
to, a violation or potential violation of law, whether civil, criminal 
or regulatory in nature, and whether arising by general statute or 
particular program pursuant thereto, the relevant records in the system 
of records may be disclosed, as a routine use, to the appropriate 
agency whether federal, state, local or foreign, charged with the 
responsibility of investigating or prosecuting such violation, or 
charged with the responsibility to take appropriate administrative 
action, or charged with enforcing or implementing the statute, or rule, 
regulation or order issued pursuant thereto.
    2. A record from this system of records may be disclosed, as a 
routine use, to a federal, state or local agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a Central Intelligence Agency decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance or special access, or the performance of the 
Agency's acquisition functions.
    3. A record from this system of records may be disclosed, as a 
routine use, to a federal, state, or local agency, or other appropriate 
entities, or individuals, in connection with the hiring or retention of 
an employee, the issuance of a security clearance or special access, 
the reporting or an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant or other benefit, to the 
extent that the information is relevant and necessary to the entity's 
decision on the matter.
    4. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, in the course 
of presenting information or evidence to a court, magistrate, special 
master, administrative law judge, or administrative board or panel, 
including disclosures made pursuant to statutes or regulations 
governing the conduct of such proceedings.
    5. A record from this system of records may be disclosed to the 
Office of Management and Budget in connection with the review of 
private relief legislation, as set forth in OMB Circular No. A-19, at 
any stage of the legislative coordination and clearance process as set 
forth in the Circular.
    6. A record from a system of records may be disclosed, as a routine 
use, to NARA (GSA) in records management inspections conducted under 
the authority of 44 U.S.C. 2904 and 2906.
    7. A record from this system of records may be disclosed, as a 
routine use, to a federal, state, or local agency, other appropriate 
entities or individuals, or, through established liaison channels, to 
selected foreign governments, provided such disclosure is compatible 
with the purpose for which the record was collected and is undertaken 
to enable the Central Intelligence Agency to carry out its 
responsibilities under the National Security Act of 1947, as amended, 
the CIA Act of 1949, as amended, Executive

[[Page 42419]]

Order 12333 or any successor order, national security directives 
applicable to the Agency and classified implementing procedures 
approved by the Attorney General promulgated pursuant to such Orders 
and directives, as well as statutes, Executive orders and directives of 
general applicability. This routine use is not intended to supplant the 
other routine uses published by the Central Intelligence Agency.
    8. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to a Member of 
Congress or Congressional staffer in response to an inquiry from that 
Member of Congress or Congressional staffer made at the written request 
of the constituent who is the subject of the record.
    9. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to the public 
or to the media for release to the public, to enable the Agency to 
respond to charges of illegal or improper activity, professional 
misconduct, or incompetence when such allegations have become publicly 
known, and the General Counsel determines that such disclosures are 
necessary to preserve public confidence in the Agency and the integrity 
of its processes, or to demonstrate the accountability of the Agency 
and its employees.
    10. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to any Federal 
agency when documents or other information obtained from that agency 
are used in compiling the record, and the record is relevant to the 
official responsibilities of that agency.
    11. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to 
representatives of the Department of Justice or of any other entity 
responsible for representing the interests of the Central Intelligence 
Agency in connection with judicial, administrative or other 
proceedings. Records may also be disclosed to representatives of the 
Department of Justice and other U.S. Government entities, to the extent 
necessary to obtain their advice on any matter within their official 
responsibilities. Records may also be disclosed to representatives of 
private entities designated by the Central Intelligence Agency to 
represent Agency interests, to the extent necessary for the Central 
Intelligence Agency to obtain advice on any matter.
    12. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to individual 
Members or staff of the Senate Select Committee on Intelligence and the 
House Permanent Select Committee on Intelligence in connection with the 
exercise of the Committees' intelligence oversight and legislative 
functions, when such disclosures are necessary to a lawful activity of 
the United States, and the General Counsel of the Central Intelligence 
Agency determines that such disclosures are otherwise lawful.
    13. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to the 
President's Foreign Intelligence Advisory Board, the Intelligence 
Oversight Board, any successor organizations, and any intelligence 
oversight entities established by the President, when the head of the 
Central Intelligence Agency determines that disclosure will assist 
these entities in the performance of their oversight functions.
    14. In the event that none of the routine uses listed above is 
applicable, a record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to other 
appropriate recipients, if such dissemination is necessary to a lawful 
activity of the United States, and the General Counsel of the Central 
Intelligence Agency, in consultation with the Department of Justice, 
determines that such dissemination is lawful.

PRIVACY ACT SYSTEMS OF RECORDS NOTICES

CIA-1

System name:
    Financial Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees, and military 
and civilian personnel detailed to CIA; and personal services 
independent contractors, industrial contractors, commercial vendors, 
and consultants to the CIA.

Categories of records in the system:
    This system contains financial accounts and records concerning CIA 
expenditures. This includes: records relating to financial transactions 
associated with commercial vendors and contracts; official travel 
orders, records of funds advanced and transportation furnished, copies 
of travel claims and accountings, visas, and passports; records 
concerning, claims submitted for financial review, including all 
financial documentation accumulated in the collection and settlement of 
amounts due the agency from employees and former employees; records 
tracking general accounting data, including the status of funds 
advanced to individuals for official purposes and the procurement of 
materials and services; records on certifying officers, contracting 
officers, cash custodians and credit card holders, including 
authorizing letters and signature cards; and records for the processing 
of personal property claims and related activity.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central 
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide accounting data 
to track items such as budget and expenses to allow the CIA to acquire 
goods and services and provide an accounting infrastructure; travel 
services; and financial management expertise for fiscal resource 
utilization and control; and determine whether the commitment and 
expenditure of CIA funds is authorized, approved, and certified by 
officials to whom such authority has been delegated.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

[[Page 42420]]

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities used 
in the normal course of business. Under applicable law and regulations, 
all searchers of this system of records will be performed in CIA 
offices by CIA personnel.

Safeguards:
    Records are stored in secured area within the CIA accessed only by 
authorized persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief Financial Officer, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals to whom records in this system pertain, and other CIA 
employees.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-2

System name:
    Training Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and staff and contract employees, other federal 
employees, CIA personal services independent contractors and industrial 
contractors to CIA who have completed internal and CIA-sponsored 
external training courses or programs; and instructors and potential 
instructors for the CIA off-campus education program.

Categories of records in the system:
    Transcripts of CIA-sponsored training; student and instructor 
biographic data; course information; and names of CIA employees 
responsible for approving CIA-sponsored training.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; manage training 
activities for individuals assigned to the CIA; process requests for 
internal and external training for CIA staff and contract employees, 
personal services independent contractors, industrial contractors and 
military and civilian personnel detailed to CIA; update and provide 
reference for CIA employee training records; and facilitate the process 
for selecting instructors for the CIA off-campus education program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name and employee number. Information may be retrieved from this 
system of records by automated or hand search based on extant indices 
and automated capabilities utilized in the normal course of business. 
Under applicable law and regulations, all searches of this system of 
records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Training Development Office, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for

[[Page 42421]]

appealing an initial determination by CIA concerning the access to 
records are published in the Federal Register (32 CFR 1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; students and instructors in CIA 
internal and CIA-sponsored external training; and training facilities 
and other educational institutions.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-3

System name:
    Language Program Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and contract employees, and other individuals who have 
participated in CIA-managed or CIA-sponsored language training and 
testing.

Categories of records in the system:
    Biographic data; test scores; training reports from instructors; 
training requests from sponsoring office(s); and attendance reports.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide information 
concerning language proficiency of CIA and non-CIA personnel who have 
taken internal or CIA-sponsored external language training or testing; 
monitor student performance; and conduct research and compile 
statistics on a variety of matters related to language learning and 
testing.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such users:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name or social security number. Information may be retrieved 
from this system of records by automated or hand search on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in several areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Training Development Office, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13) Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Students and instructors internal or CIA-sponsored external 
language training courses.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-4

System name:
    CIA Declassifications Center (CDC) External Liaison Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to CONFIDENTIAL.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals at U.S. government agencies who serve as points of 
contact for dealings with the CDC External Referral & Liaison Branch.

Categories of records in the system:
    Biographic information including name, social security number, 
position, title/rank, and expertise; locator information including 
telephone numbers, fax numbers, and address (primary, e-mail and 
pouch); and information related to security clearances and access 
approvals, including clearances held, current status

[[Page 42422]]

of clearances, and period of certification.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949; as amended (50 
U.S.C. 403a et seq.); the Executive Order 12958 (76 FR 19825).

Purposes(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and maintain a current 
list of points of contact at U.S. government agencies on EO 12958 
declassification issues.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure of consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in secure file servers located within the CIA.

Retrievability:
    By name, social security number, and agency. Information may be 
retrieved from this system of records by automated search based on 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Access is restricted to individuals who are certified on an access 
control list. Additional software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
records control schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, External Referral & Liaison Branch/CIA Declassification 
Center, Central Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 1901.1-
45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system, and points of contact provided 
by U.S. government agencies.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-5

System name:
    Center for the Study of Intelligence (CSI) Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees, personal 
services independent contractors to CIA, and current and former 
employees detailed to the CIA who have participated in an ``oral 
history'' program.

Categories of records in the system:
    Names, biographic data and the content of information provided by 
individuals who have participated in CSI's ``oral history'' program, or 
worked with CSI.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and record experiences of 
current and former CIA associates for use in CSI projects.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records and stored in secure file-servers 
located within CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secure areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

[[Page 42423]]

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director, Center for the Study of Intelligence, Central 
Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; and CIA records.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-6

System name:
    Manuscript Review Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA employees; other authors obligated to submit 
writings or oral presentations for pre-publication review; and 
individuals otherwise involved in pre-publication review matters with 
CIA.

Categories of records in the system:
    Manuscripts and other writings submitted for pre-publication 
review; Publication Review Board meeting minutes, official memoranda, 
bibliographic files and related documents; and Publication Review Board 
Reference Center documentation.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 12958 (76 FR 19825); Executive Order 12968 (60 FR 40245); Snepp 
v. United States, 444 U.S. 507 (1980).

Purpose(s):
    Records in this system are used by authorized personnel: To ensure 
process integrity; to enable the CIA and the head of the CIA to carry 
out their lawful and authorized responsibilities; as references for 
manuscripts, meeting minutes, official memoranda, bibliographic files 
and related documents which have been submitted for review in 
compliance with applicable regulations; and to facilitate review of new 
manuscript submissions of proposed publications or speeches authored or 
given by present or former employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chair, Publications Review Board, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Current and former CIA employees and other obligated authors; 
Publication Review Boards members and staff; and other CIA personnel 
involved in the publications review process.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy

[[Page 42424]]

Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-7

System name:
    Security Access Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA employees and other individuals authorized to access CIA 
buildings and facilities.

Categories of records in the system:
    Personal identification information; building and entrance 
information; entry or exit data and codes; and credential information.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; verify individuals' 
authorization to access CIA buildings and facilities; create a record 
of individuals' access to CIA buildings and facilities; facilitate the 
issuance and retrieval of visitor and temporary badges; and provide 
statistical data on building and facility access patterns for resource 
planning purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in a secured area 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director of Security, Central Intelligence Agency, Washington, DC 
20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA badge system; after-hours building and facility logs; visitor-
no-escort badge record cards; and permits and identification sources.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-8

System Name:
    Security Operations Records.

Security Classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System Location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of Individuals Covered by the System:
    Individuals, including CIA employees, who have contacted or been 
referred to the CIA's Security Operations Center; individuals, 
including CIA employees, who have been responsible for or suspected of 
security incidents, or have witnessed, reported, or investigated 
security incidents involving CIA information, and/or CIA-controlled 
property or facilities; individuals who have had restrictions imposed 
upon their entrance to CIA-controlled property or facilities; and 
individuals involved in traffic violations on CIA-controlled property 
or facilities.

Categories of Records in the system:
    Personal identification and event information that includes: 
Biographic information, including name, social security number, and 
CIA-controlled property or facilities, including date and place of 
incidents, subject matter or incident description, arrests and 
violation information, including court disposition and vehicular 
information where appropriate.

Authority for Maintenance of the System:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; track events, 
individuals, and groups of individuals that may pose a threat to the 
CIA; assist CIA security officials in identifying

[[Page 42425]]

present and future threats to CIA-controlled property of facilities and 
CIA personnel; track traffic violations, security incidents, and access 
control issues; serve as a statistical and management reporting tool; 
and facilitate court cases or other legal proceedings.

Routine Uses of Records Maintained in the System, including Categories 
of Users and the Purposes of Such Uses:
    Reports regarding accidents and traffic violations may be provided 
to the individuals involved and their insurance companies to facilitate 
the resolution of claims. Information on additional routine uses is set 
forth in the ``CIA Statement of General Routine Uses,'' which is 
incorporated herein by reference.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and practices for Storing, Retrieving, accessing, retaining, 
and disposing of records in the System:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name or other personal identifier. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and Disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System Manager(s) and Address (This Incorporates by Reference any CIA 
Successor in Function to the System Manager(s) set forth Herein):
    Director of Security, Central Intelligence Agency, Washington, DC 
20505.

Notification Procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record Access Procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting Record Procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record Source Categories:
    Individuals covered by this system of records; members of the 
general public; CIA employees; and employees of other federal agencies 
and state and local governments.

Exemptions Claimed for the System:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-9

System Name:
    Industrial Security Clearance Records.

Security Classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System Location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of Individuals Covered by the System:
    Industrial contractors and commercial vendors; and persons in the 
private sector associated with the CIA who hold industrial security 
clearances.

Categories of Records in the System:
    Biographic data, including name, address, position, and social 
security number; and security clearance information.

Authority for Maintenance of the System:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (78 FR 19825); 
and Executive Order 12968 (60 FR 40245).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document security 
clearance(s) held by industrial contractors, commercial vendors, and 
persons in the private sector associated with the CIA; and provide a 
reference to answer inquiries on security clearances.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records of this system are used to certify clearances of 
individuals covered by the system. Information on additional routine 
uses is set forth in the ``CIA Statement of General Routine Uses,'' 
which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievabililty:
    By individual or company name, and social security number. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

[[Page 42426]]

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Procurement Executive, Office of the Chief Financial Officer, 
Central Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals who hold or have held security clearances and the 
organizations with which they are employed or otherwise associated; and 
certification of clearance from the Center for CIA Security.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-10

System name:
    Parking Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to CONFIDENTIAL.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA employees and any other individuals requiring parking permits 
at CIA-controlled facilities.

Categories of records in the system:
    Name, office location, grade, badge number, vehicle license number, 
personal identifying information and relevant medical information of 
individuals covered in this system.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended Central 
Intelligence Agency Act of 1949, (50 U.S.C. 403a et seq.); Executive 
Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and document the 
allocation and control of parking spaces at CIA-controlled facilities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices of storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, and vehicle license number. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief of Global Support, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA employees and other individuals requiring parking permits at 
CIA-controlled facilities.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-11

System name:
    Accountable Property Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

[[Page 42427]]

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and contract employees; personal services independent 
contractors; industrial contractors; military and civilian personnel 
detailed to CIA; and other individuals who possess CIA accountable 
property.

Categories of records in the system:
    Name, signature and office location of individuals covered by this 
system; and description of accountable property charged to individuals 
covered by this system.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59914).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document accountability 
for CIA nonexpendable property; and track, inventory, audit, and report 
on accountable property.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searchers of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief of Global Support, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals concerned with accountable property, and accountable 
property officers.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-12

System name:
    Vehicle Operator Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and contract employees, personal services independent 
contractors, or industrial contractors who have licenses to drive 
buses, trucks, and other specialty vehicles as part of their official 
CIA employment duties.

Categories of records in the system:
    Biographic data on employees; medical qualification forms; drier 
test data; registers of permits issued; and accident report records.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document CIA staff and 
contract employees who are qualified to drive buses, trucks, and other 
specialty vehicles in the course of their CIA employment duties; and 
issue official U.S. Government driver's licenses and renewals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured area within the CIA. Electronic 
records are stored in secure file servers located within the CIA.

Retrievability:
    By name or driver's permit number. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and

[[Page 42428]]

automated capabilities used in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Transportation Support, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
informatio