Request for Information Relating to Research Awards, 41220-41222 [05-14015]

Agencies

• Executive Office of the President
• Office of Management and Budget
• Office of Science and Technology Policy
• Management and Budget Office

[Federal Register Volume 70, Number 136 (Monday, July 18, 2005)]
[Notices]
[Pages 41220-41222]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-14015]


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EXECUTIVE OFFICE OF THE PRESIDENT

OFFICE OF SCIENCE AND TECHNOLOGY POLICY

OFFICE OF MANAGEMENT AND BUDGET


Request for Information Relating to Research Awards

AGENCY: Executive Office of the President, Office of Science and 
Technology Policy (OSTP) and Office of Management and Budget (OMB), 
Office of Federal Financial Management (OFFM).

ACTION: Request for information relating to the use of multiple 
Principal Investigators (PIs) on awards made under Federal research and 
research-related programs.

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SUMMARY: Many areas of today's research require multi-disciplinary 
teams in which the intellectual leadership of the project is shared 
among two or more individuals. To facilitate this team approach through 
recognition of the contributions of the team leadership members, OSTP 
issued a memorandum to all Federal research agencies on January 4, 
2005, requiring them to formally allow more than one PI on individual 
research awards. The Federal agencies are now seeking input from the 
research community--scientists, research administrators, and 
organizations that represent components of the scientific research 
community--on how best to implement this policy. The current Request 
for Information (RFI) poses a series of questions around core elements 
that may comprise each agency's implementation plan. These elements 
include:
    (1) Statement of what constitutes a PI; (2) designation of contact 
PI; (3) application instructions for listing more than one PI; (4) PIs 
at different institutions; (5) access to award and review information, 
and (6) access to public data systems.

DATES: Comments must be received by September 16, 2005.

ADDRESSES: Comments should be addressed to Beth Phillips, Office of 
Federal Financial Management, 725 17th Street, NW., Washington, DC 
20503; telephone 202-395-3993; FAX 202-395-3952; e-mail 
ephillip@omb.eop.gov. Due to potential delays in OMB's receipt and 
processing of mail sent through the U.S. Postal Service, we encourage 
respondents to submit comments electronically to ensure timely receipt. 
We cannot guarantee that comments mailed will be received before the 
comment closing date. Please include ``Multiple Principal 
Investigators'' in the subject line of the e-mail message, and your 
name, title, organization, postal address, telephone number and e-mail 
address in the text of the e-mail message. Please also include the full 
body of your comments in the test of the e-mail message and as an 
attachment.

FOR FURTHER INFORMATION CONTACT: For information on the Research 
Business Models (RBM) Subcommittee see the RBM Web site at https://
rbm.nih.gov, or contact Geoff Grant at the Office of Science and 
Technology Policy at 725 17th Street, NW., Washington, DC 20503; e-mail 
ggrant@ostp.eop.gov; telephone 202-456-6131; FAX 202-456-6027.

SUPPLEMENTARY INFORMATION:

I. Background on RBM

    This proposal is an initiative of the Research Business Models 
(RBM) Subcommittee of the Committee on Science (CoS), a committee of 
the National Science and Technology Council (NSTC). The RBM 
Subcommittee's objectives include:
     Facilitating a coordinated effort across Federal agencies 
to address policy implications arising from the changing nature of 
scientific research, and
     Examining the effects of these changes on business models 
for the conduct of scientific research sponsored by the Federal 
government.
    The Subcommittee used public comments, agency perspectives, and 
input from a series of regional public meetings to identify priority 
areas in which it would focus its initial efforts. In each priority 
area, the Subcommittee is pursuing initiatives to promote, as 
appropriate, either common policy, the streamlining of current 
procedures, or the identification of agencies' and institutions' 
``effective practices.'' As information about the initiatives becomes 
available, it is posted at the Subcommittee's Internet site https://
rbm.nih.gov.

II. Background on the Plan To Recognize Multiple PIs on Federal 
Research Projects

    Many areas of research, in particular, translations of complex 
discoveries into useful applications, increasingly require multi-
disciplinary and inter-disciplinary teams. Innovation and progress 
still spring from and depend on creative individual investigators, but 
collaborative synergy plays an increasingly important role in advancing 
science and engineering. In deciding whether to do research as members 
of multi-disciplinary teams, individual investigators must consider how 
credit for their participation would be judged by the current incentive 
and reward policies of their academic institutions, by their funding 
agencies, and by colleagues within their own disciplines. The present 
system takes its structure from the paradigm of the single ``Principal 
Investigator''. Although this model has worked well and encourages 
individual creativity and productivity, it also can discourage team 
efforts.
    Multi-disciplinary research teams can be organized in a variety of 
ways. Research teams vary in terms of size, hierarchy, location of 
participants, goals, and structure. Depending on the size and the 
goals, the management structure of a team may include: a director and/
or multiple directors, assistant or associate directors, managers, 
group leaders, team leaders, investigators, and others as needed. 
Regardless of how a research team is organized, a pertinent and 
important question is how to apportion credit fairly if multiple 
individuals provide the intellectual leadership and direction of the 
team effort.

[[Page 41221]]

    Acting on the recommendation of the RBM Subcommittee, the CoS 
concluded that team research would be enhanced if all Federal agencies 
allowed more than one PI on individual research awards. Some agencies 
already do this, either formally or informally, but the CoS action, 
which led to a directive to all research agency heads by the Director, 
OSTP, dated January 4, 2005, extends the practice to all research 
agencies as a matter of policy.

Federal Implementation Effort

    Accordingly, the federal research agencies will allow more than one 
PI to be named on grant and contract proposals and awards. The 
expectation is that a proposing institution will name as PIs in its 
proposal those individuals who share the major authority and 
responsibility for leading and directing the project, intellectually 
and logistically. This concept is similar to the widely accepted 
practice of recognizing the contributions and responsibilities of 
business partners.
    The agencies recognize that teams frequently cut across 
institutional and geographic boundaries and that team efforts therefore 
often involve subcontracting or consortia arrangements between 
different institutions. Based on the experience that some agencies 
already have with research teams spanning multiple institutions, the 
agencies are relatively confident that recognition of personnel 
involved in multi-institution research projects will not substantively 
alter these well established relationships between institutions.
    It should be emphasized that naming multiple PIs for a proposed 
research project is solely at the discretion of the proposing 
institution(s). The government's recognition of more than one 
individual as PI also is not intended to alter the institution's role 
in assigning administrative or reporting responsibilities, nor the 
working relationship between team members as they collaboratively 
allocate resources within the team, subject to any constraints of the 
awardee institution or the Federal agency under the award terms and 
conditions, and as they apportion credit for research accomplishments. 
Compliance requirements will continue to apply to individuals and 
institutions, as they do today, regardless of the designation of 
multiple PIs.

III. Request for Information

    The Federal agencies have not fully developed their implementation 
of the new OSTP policy on recognition of multiple PIs. The 
implementation will address several core issues, which are listed below 
with some questions for which public input is sought in developing 
agency strategies. The Research Business Models Subcommittee will work 
to coordinate a cross-government implementation of this policy, to the 
extent practicable, as agencies take the public comments into account 
and finalize their plans. The cross-government implementation will then 
be published in the Research Business Models Toolkit.

Proposed Elements of Agency Implementation Plans

    (1) Statement of what constitutes a PI: The current expectation is 
to allow institutions to propose as a PI any investigator whom they 
judge to have the appropriate level of authority and responsibility 
related to the proper conduct of the study and submission of required 
reports to the agencies. All PIs would be named in the award. The term 
``Co-Principal Investigator'', as currently used by some agencies, 
would no longer be used, to avoid any confusion about relative status 
of PIs on the project.
    Q 1: Are there any difficulties associated by listing more than one 
individual as a PI? If so, please elaborate.
    (2) Designation of Contact PI: To facilitate communication, the 
institution will be required to identify a Contact PI, to whom agency 
program officials will direct all communications related to scientific, 
technical, and budgetary aspects of the project for which agency staff 
would normally contact the single PI. By recognizing a person as a 
Contact PI, a Federal agency would not itself confer any special 
privileges on that person or any additional responsibilities, other 
than ensuring that all PIs receive information that the agency 
transmits. While the designation of the Contact PI is at the discretion 
of the proposing institution, he or she would normally be from that 
institution. If an institution does not propose a Contact PI, then the 
funding agency will use the first listed PI as the default for that 
role.
    Q 2: Are there any difficulties that would be created by the 
designation of one PI as the Contact PI? If so, please describe. Are 
there issues that would affect institutions?
    (3) Application instructions for listing more than one PI: Each 
agency would specify how its standard application procedures would be 
modified to reflect the overall policy accommodating multiple PIs. This 
may include instructions for describing, within the research plan, the 
specific areas of responsibility for each PI and how the team will 
function. In the case of more large-scale, complex multi-disciplinary 
projects (e.g., center grants, multi-site clinical trials) agencies 
already have in place special mechanisms with requirements for 
management plans that address issues of coordination and decision 
making within those projects. Such projects are typically solicited 
through a special funding opportunity (e.g., Request for Applications 
or Proposals), and this practice would continue.
    Q 3: What issues should the agencies consider in developing their 
instructions for applications naming more than one PI?
    (4) PIs at different institutions: Multi-disciplinary research 
generally is performed by teams of researchers with strengths across a 
number of science and engineering specialties. To assemble teams with 
the requisite expertise, PIs at institutions with strengths in 
different disciplines that bear on a research question frequently 
collaborate to propose and carry out the work jointly. Therefore, a 
multi-disciplinary team's PIs often are from different institutions 
and, when only a single institution is involved, the PIs are frequently 
from separate academic departments. One element of each Federal 
agency's implementation therefore is accommodating recognition of 
multiple PIs from different institutions. Making one award to a single 
lead institution often is the best way to ensure good programmatic 
coordination of the overall team effort, with subawards from the lead 
institution to support the research efforts of the other institutions. 
Making separate awards with PIs at each collaborating institution 
sometimes is a better approach and, occasionally, an award to a 
consortium of institutions is most advantageous. The key for each 
agency is to specify a method for recognizing multiple PIs that is 
consistent with the overall policy and that works for the types of 
business arrangements that the agency uses to support multidisciplinary 
research.
    Q 4: Recognizing that agencies differ in the structure of their 
business arrangements with institutions, are there ways for the 
agencies to recognize PIs for a team effort involving multiple 
departments or institutions? What issues should the agencies consider 
in deciding on the most appropriate award structure?
    (5) Access to award and review information: Agencies that grant 
access to award information to the PI likely would broaden that access 
to all named PIs. Agencies that share peer review information with the 
PI for a proposal

[[Page 41222]]

also are considering whether to broaden that access to all named PIs.
    Q 5: What are the benefits of granting access to award and review 
information to all named PIs, not just the Contact PI? What are the 
difficulties, if any, in granting such access?
    (6) Access to public data systems: Each agency will describe the 
data system(s) that will list PIs and, if the public may directly 
access those systems, how to access them. The current proposal is to 
have all PIs named on the award statement listed in the agency data 
system.
    Q 6a: What are the benefits, if any, from listing more than one PI 
in agency databases? What are the difficulties, if any, with such 
listings?
    Q 6b: Would use of agency data systems with PI information, warrant 
an investment in alterations to such systems?

Other Considerations

    Q 7: Overall, how will the changes proposed for official 
recognition of multiple PIs benefit multi-disciplinary and inter-
disciplinary research? Would the proposed changes help or harm the 
process of cooperation among researchers on a collaborative project?
    Q 8: What other suggestions do you have for facilitating the 
recognition of multiple PIs?

Kathie L. Olsen,
Associate Director for Science, Office of Science and Technology 
Policy.
Linda M. Combs,
Controller, Office of Federal Financial Management.
[FR Doc. 05-14015 Filed 7-15-05; 8:45 am]
BILLING CODE 3110-01-P