Renewable Energy Systems and Energy Efficiency Improvements Grant, Guaranteed Loan, and Direct Loan Program, 41264-41338 [05-13685]
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Federal Register / Vol. 70, No. 136 / Monday, July 18, 2005 / Rules and Regulations
DEPARTMENT OF AGRICULTURE
Rural Business-Cooperative Service
Rural Utilities Service
7 CFR Part 4280
RIN 0570–AA50
Renewable Energy Systems and
Energy Efficiency Improvements
Grant, Guaranteed Loan, and Direct
Loan Program
Rural Business-Cooperative
Services, USDA.
ACTION: Final rule.
AGENCY:
SUMMARY: The Rural BusinessCooperative Service (RBS) is
establishing a program for making
grants, loan guarantees, and direct loans
to farmers and ranchers (agricultural
producers) or rural small businesses to
purchase renewable energy systems and
make energy efficiency improvements.
The Farm Security and Rural
Investment Act of 2002 (2002 Act)
established the Renewable Energy
Systems and Energy Efficiency
Improvements Program under Title IX,
Section 9006. This program will help
farmers, ranchers, and rural small
businesses to reduce energy costs and
consumption.
EFFECTIVE DATE: This rule is effective
July 18, 2005.
FOR FURTHER INFORMATION CONTACT:
Georg A. Shultz, Special Advisor for
Renewable Energy Policy and Programs,
Office of the Deputy Administrator
Business Programs, U.S. Department of
Agriculture, Mail Stop 3220, 1400
Independence Ave., SW., Washington,
DC 20250–3220, Telephone: (202) 720–
2976.
SUPPLEMENTARY INFORMATION: The
information presented in this preamble
is organized as follows:
I. Authority
II. Background
III. Summary of Changes Since Proposal
A. Applicant Eligibility
B. Project Eligibility
C. Funding, Matching Funds, and Terms of
Loan
D. Eligible Project Costs
E. Application
F. Documentation
G. Evaluation of Applications
H. Guaranteed Loan Processing and
Servicing
I. Construction Planning and Development
J. Definitions
K. Insurance
L. Feasibility Studies
M. Energy Audits
N. Project Requirements After Construction
IV. Discussion of Comments
A. Definitions
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B. Demonstrated Financial Need
C. Applicant Eligibility
D. Project Eligibility
E. Application and Documentation
F. Funding
G. Evaluation/Scoring of Applications
H. Guaranteed Loans
I. Direct Loans
J. Laws That Contain Other Compliance
Requirements
K. Construction Funding and Management
L. Miscellaneous
V. Regulatory Information
A. Paperwork Reduction Act
B. Intergovernmental Review
C. Regulatory Flexibility Act
D. Civil Justice Reform
E. National Environmental Policy Act
F. Unfunded Mandates Reform Act
G. Executive Order 13132, Federalism
H. Executive Order 12866, Regulatory
Planning and Review
I. Authority
The Farm Security and Rural
Investment Act of 2002 (Pub. L. 107–
171) (2002 Act) established the
Renewable Energy Systems and Energy
Efficiency Improvements Program under
Title IX, Section 9006 (7 U.S.C. 8106).
The 2002 Act mandates that the
Secretary of Agriculture create a
program to make loans, loan guarantees,
and grants to ‘‘a farmer, rancher, or rural
small business’’ to purchase renewable
energy systems and make energy
efficiency improvements. This program
implements this mandate.
II. Background
On October 5, 2004, USDA proposed
a loan and grant program for renewable
energy systems and energy efficiency
improvements under Section 9006 of
the 2002 Farm Bill.
In response to the Nation’s immediate
need for a reduction in reliance on
foreign oil, and to address the increasing
demand for readily available energy, the
Agency is waiving the 30-day waiting
period between publication of the rule
and when it will take effect. Since
publication of the proposed rule, energy
prices have continued to rise at an
aggressive rate, affecting the Nation at
every level, due to international events,
increasing demand, and low domestic
inventories and refinery capacities.
Allowing the earliest possible
investment in renewable energy
production systems and energy
efficiency improvements will help the
Nation address the current situation.
Effecting the rule without the 30-day
waiting period will provide maximum
application time prior to the end of the
fiscal year to ensure the greatest level of
investment possible.
The 9006 Grant Program has been
operational since the 2003 fiscal year
and the final rule makes only minor
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changes to the proposed rule and how
the 9006 Grant Program has been
operated before. As a result, grant
applications are not expected to be
disadvantaged by this rule’s earlier
implementation. Likewise, because the
9006 Guaranteed Loan Program is
substantially modeled after the Business
and Industry Guaranteed Loan Program
and because the Final Rule makes only
minor changes to the Proposed Rule,
guaranteed loan applications are not
expected to be disadvantaged by this
rule’s earlier implementation.
For these reasons, the Agency finds
that good cause exists for this rule’s
immediate implementation.
III. Summary of Changes Since
Proposal
The following paragraphs summarize
the major changes in the final rule from
the rule proposed on October 5, 2004.
A. Applicant Eligibility
Under the final rule, a provision has
been added that an applicant must have
made satisfactory progress, as
determined by the Agency, towards the
completion of a previously funded
project before it will be considered for
subsequent funding.
Small business headquarters may be
in either a rural or non-rural area at the
time of application and at the time of
grant disbursement. Because the
headquarters may be in either location,
the proposed rule does not need to
address this.
B. Project Eligibility
A condition has been added to project
eligibility that sites must be controlled
by the agricultural producer or small
business for the proposed financing
term of any associated Federal loans or
loan guarantees. This concept was in the
proposed rule as part of the technical
report requirements. The language has
been modified concerning control of the
system and the role of third parties for
clarification, and concerning
satisfactory sources of revenues.
For guaranteed loans only, we have
added capital improvements to an
existing renewable energy system as an
eligible project.
C. Funding, Matching Funds, and Terms
of Loan
Minimum Funding Levels. Under the
final rule, minimum funding level for
grants for energy efficiency
improvement projects only has been
reduced from $2,500 to $1,500. For
guaranteed loans, the minimum funding
level for all projects has been increased
from $2,500 to $5,000 (less any program
grant amounts).
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Maximum Funding Levels. For grants,
the final rule clarifies that the $750,000
maximum applied on a per Federal
fiscal year basis.
Matching funds. Under the final rule,
passive third-party contributions are
acceptable matching funds for
renewable energy system projects
eligible for Federal production tax
credits, provided the applicant meets
the applicant eligibility requirements.
The proposed rule did not address
passive third-party contributions.
Terms of Loan. The maximum term of
a loan for equipment has been increased
from 15 years to 20 years.
The conditions used to determine
whether a loan is sound have been
modified to add renewable energy
subsidies, incentives, tax credits, etc.,
and the borrower’s overall credit
quality.
A principal plus interest repayment
schedule is now permissible.
D. Eligible Project Costs
The final rule includes the Technical
Reports as an eligible cost.
Modifications were made concerning
the construction of a new facility.
E. Application
Simplified Application Procedures.
Under the final rule, for grants and
direct loans, projects with total eligible
project costs of $200,000 or less are
eligible to submit simplified
applications. The final rule provides
specific criteria to determine if a project
is eligible and certain conditions that
must be agreed to by the applicant.
For guaranteed loans, the final rule
adopts the ‘‘short form’’ (Form RD
4279–1A) used in the Business and
Industry Guaranteed Loan (B&I)
Program. This form can be used by
lenders for projects with total eligible
project costs equal to or less than
$600,000.
Self-Scoring. Applicants are now
required to conduct a self-evaluation of
their project using the same evaluation
criteria that the Agency will use.
F. Documentation
Technical Reports. The final rule
incorporates a new set of technical
reports for projects that qualify for
simplified applications (see paragraph
III E). These technical reports require
less information than the technical
reports presented in the proposed rule.
For projects that do not qualify for
simplified applications, the more
detailed technical reports are required.
Financial Information. For projects
that qualify for and use simplified
applications, there is much less
financial information being requested.
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Interconnection Agreements.
Applicants are not required to submit
interconnection agreements with their
applications, but instead are required to
discuss the interconnection agreements,
if applicable to their project.
G. Evaluation of Applications
Significant changes were made to the
evaluation of applications. These
changes can be categorized as changes
in the evaluation criteria and changes in
the points awarded. The overall scoring
was also modified to allow all projects
the opportunity to score the same total
number of points. The following
summarizes most of the changes to the
criteria between proposal and
promulgation (changes in points are not
presented for most criteria).
1. The addition of a scoring criterion
for the technical merit of proposed
projects.
2. The deletion of the management
criterion.
3. The addition of a scoring criterion
for very small businesses.
4. Modification of the criterion for
small agricultural producers by
reducing the gross market values at
which points can be awarded.
5. The addition of a scoring criterion
for submitting simplified applications.
6. Modification of the environmental
benefits criterion by replacing ‘‘health
and sanitation’’ with ‘‘environmental
goals’’ as the basis for this criterion.
7. The deletion of the costeffectiveness criterion, which was
incorporated into the new technical
merit criterion.
8. Awarding points for energy
replacement, energy savings, or energy
generation (at proposal, only energy
replacement and energy generation were
included) and by reducing the points
available for energy generation projects
from 20 to 10.
9. Modifying the interest rate criterion
to be consistent with the B&I program
by reducing the rate from 1.75 percent
to 1.5 percent above the prime rate.
10. The addition of a scoring criterion
that awards 5 points to an applicant’s
overall score if the applicant has not
been approved to receive funds in the 2
previous Federal fiscal years.
11. The replacement of the ‘‘matching
funds’’ criterion for grants with a
‘‘readiness’’ criterion, which looks at the
commitments an applicant has received
for the matching funds from other
sources instead of the amount of the
matching funds already received from
other sources.
H. Guaranteed Loan Processing and
Servicing
For guaranteed loans, the final rule
tracks the B&I program more closely.
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The most important aspects that have
changed are: (1) Expanding the universe
of eligible lenders and (2) authorizing
the use of multi-notes. Other changes
included:
Credit Quality. A provision has been
added that guaranteed loans made
under 7 CFR part 4280, subpart B must
have at least parity with guaranteed
loans made under the B&I program.
In addition, a provision has been
added that the current status of the
appropriate renewable energy industry
will be considered.
Personal and Corporate Guarantees.
Under the final rule, personal and
corporate guarantees are not required
from passive investors.
I. Construction Planning and
Development
In the final rule, 7 CFR 1924, subpart
A has been replaced with 7 CFR 1780,
subpart C. Similarly, for equipment
procurement, 7 CFR 1924, subpart A has
been replaced with 7 CFR 3015.
J. Definitions
Small Business. Several changes and
modifications were made to this
definition to be consistent with the
Small Business Administration’s
(SBA’s) definition, deleting the 500 or
fewer employees and $20 million or less
in total annual receipts cap, and
including certain electric utilities.
Nonprofit entities that meet SBA’s
definition of ‘‘small business’’ are now
allowed.
Demonstrated Financial Need. The
major change to this definition was the
addition of a ‘‘cashflow’’ test.
New Definitions. The final rule adds
definitions for each of the renewable
technologies and the following terms:
Design/build project development
method.
Energy assessment.
Energy assessor.
Energy auditor.
Feasibility study.
Necessary capital improvement.
Passive investor.
Post application.
Qualified consultant.
Qualified party.
Simplified application.
Used equipment.
Very small business.
Modified Definitions. The definitions
of some terms were modified slightly to
be consistent with the definition for
those terms in the B&I program.
Definitions that were modified include:
Applicant.
Commercially available.
Energy efficiency improvement.
Interim financing.
Renewable energy.
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Renewable energy system.
Deleted Definitions. Several
definitions that were identical to the
definitions in the B&I program were
deleted and are incorporated by
reference.
K. Insurance
Projects with total eligible project
costs of $200,000 or less are not
required to carry business insurance.
L. Feasibility Studies
Under the proposed rule, businesslevel feasibility studies (referred to as
project-specific feasibility studies in the
proposed rule) were required for all
renewable energy projects exceeding
$100,000 in costs. Under the final rule,
business-level feasibility studies for
renewable energy projects will be
required for those projects whose total
eligible project costs are greater than
$200,000.
M. Energy Audits
Under the proposed rule, energy
audits were required for energy
efficiency improvement projects with
costs greater than $100,000. Under the
final rule, energy audits are required for
energy efficiency improvement projects
with total eligible energy costs greater
than $50,000.
IV. Discussion of Comments
Over 60 comment letters were
received from a variety of commenters.
The most comment letters were received
from various trade organizations and
industry groups (over 15 letters) and
from State agencies and organizations
(over 15 letters). Various public interest
groups submitted approximately 11
letters, while financial institutions
(credit bureaus and banks) submitted 8
letters. Letters were also received from
private individuals, towns and cities,
and one Congressman.
The following paragraphs summarize
the comments and our responses to
those comments. Twenty-one responses
do not require a response under 5 U.S.C.
553. These responses involve various
nonregulatory matters such as
expressing support for the program or
requesting additional information.
Several responses were outside the
scope of the regulation and made
suggestions that would require changes
to other USDA and non-USDA
regulations or internal agency
administrative matters. For these and
similar reasons, these responses are not
addressed in this section.
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A. Definitions
Applicant
Comment: One commenter stated that
the definition of applicant does not
include a reference to direct loan
applicants and suggested that the
definition be amended to include such
a reference.
Response: USDA agrees with the
commenter and has revised the
definition to include reference to direct
loan applicants.
In addition, we have revised the term
‘‘applicant’’ to apply to agricultural
producers and rural small businesses
seeking a guaranteed loan rather than to
the lender that is actually submitting the
loan application to USDA. We did this
in order to simplify the terminology
throughout the rule. Thus, wherever the
term ‘‘applicant’’ is used, it is referring
to the agricultural producer or rural
small business. When the rule applies to
the lender, the term ‘‘lender’’ is used.
Biomass
Comment: One commenter stated that
the definition of biomass needs to be
clarified. The commenter pointed out
that the biomass definition refers to
‘‘other waste materials.’’ The commenter
notes that, traditionally, municipal
waste for landfill waste has been
included in biomass definitions. The
commenter believes that, if tires are
allowed to be placed in a landfill, they
may be deemed municipal waste,
biomass, and inevitably renewable. This
theory, according to the commenter,
appears to be reinforced in the Resource
Conservation and Recovery Act of 1976.
In addition, the commenter points out
that the State of Nevada, Nevada
Revised Statute Chapter 704, has
classified tires reduced using
microwave technology, a very clean
process, as renewable because they are
part of the municipal waste stream and
also because one of the components of
all tires is natural rubber coming from
trees. The commenter suggests that an
administrative bulletin to staff,
clarifying the intent of the biomass
definition, is needed.
Response: USDA agrees that ‘‘other
waste materials’’ could lead to
confusion. However, due to the nature,
scope, and complexity of renewable
energy systems using ‘‘other waste
materials,’’ USDA cannot anticipate all
types of ‘‘other waste materials.’’
Therefore, new materials and
technologies will be considered on a
case-by-case basis.
Comment: One commenter requested
that clarification be provided as to the
interpretation of ‘‘paper that is not
commonly recycled.’’ The commenter
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stated that, while they want all paper to
be recycled that can be recycled, in
many rural settings transportation
distances to paper recycling purchase
points are simply too distant to allow
affordable recycling once transportation
costs are figured into the equation. The
commenter stated that they have
evidence in Missouri of how paper
pellets can be beneficially utilized as
fuel at Northwest Missouri State
University but cannot be affordably
recycled due to the distance to any
buying center. The commenter asked
that USDA clarify that if transportation
economics preclude affordable recycling
of waste paper that this meets the
criteria of ‘‘not commonly recycled.’’
Response: USDA agrees that the
situation posed by the commenter
should meet the criterion of ‘‘not
commonly recycled.’’ The situation
described arises, at least in part, out of
the fact that the paper recycling is
occurring in a rural area. USDA will
consider this issue on a case-by-case
basis.
Capacity
Comment: One commenter stated the
definition of capacity is technically
incorrect (load implies use not
production of energy e.g., the electric
motor is a three kilowatt load on the
system). Capacity should describe
energy output in a standard
measurement (e.g., British thermal units
(BTU’s), kilowatt-hours (kWh),
Megawatts). The commenter suggested
that it be defined as follows:
‘‘The sustainable energy output of a
generation or heating unit as rated by
the manufacturer or qualified
independent energy organization or
individual using commonly accepted
standard units of measurement.’’
Response: The commenter makes
three suggestions for revising the
definition of ‘‘capacity’’ as follows:
First, the commenter suggests that
capacity be described as ‘‘energy
output’’ and not as ‘‘load.’’ USDA
disagrees with this suggestion. Load is
equally applicable as ‘‘energy output.’’
Thus, this term has not been changed.
Second, the commenter suggests that
the definition should require capacity to
express using ‘‘commonly accepted
standard units of measurement.’’ USDA
disagrees with the need to insert this
language into the definition. USDA
believes that manufacturer ratings will
be in the same units of measurement for
similar technologies. If not, conversions
can be applied.
Third, the commenter suggests that
the energy output can also be rated by
a ‘‘qualified independent energy
organization or individual.’’ USDA
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disagrees with the third suggestion. The
ratings assigned by a manufacturer are
based on standards and provide a
standardized, consistent baseline for
comparisons. Some units eligible for
this program could be modified by an
individual after purchase to change its
rating. In such instances, an individual
would likely hire a third party to assign
a new rating to the unit. USDA does not
believe this is a desirable situation,
possibly resulting in subjective
assessments of the rating.
Default
Comment: Two commenters pointed
out that there is no reference made to
grants being in default, and one of the
commenters (Flanders 11–04) suggested
that ‘‘or grant conditions’’ be inserted
after ‘‘* * * or more loan covenants
* * *’’ in the third line of the
definition.
Response: USDA agrees with the
commenter and has revised the
definition of default as suggested.
Demonstrated Financial Need
Comment: One commenter suggested
that the definition of demonstrated
financial need might benefit from a
more specific definition or an
example—for example, ‘‘if the project is
otherwise unable to achieve at least a
1.20 debt coverage ratio when a loan for
the long term liability portion is
amortized over the life expectancy of
the project.’’
Response: USDA disagrees that a
more specific definition is needed
within the rule. The example offered by
the commenter is one way for
demonstrating financial need as defined
by the regulation.
Energy Efficiency Improvement
Comment: One commenter pointed
out that in the definitions section of the
proposed rule, ‘‘energy efficiency
improvement’’ is defined as
‘‘Improvement to a facility or process
that reduces energy consumption.’’ The
commenter then points out that under
proposed § 4280.111(d)(10), the
definition is expanded to include, ‘‘or
reduced amount of energy required per
unit of production are regarded as
energy efficiency projects.’’ The
commenter suggested that the definition
under proposed § 4280.103 be expanded
to include this concept found in
proposed § 4280.111(d)(10).
Response: USDA has not revised the
definition as requested by the
commenter. We have retained the
phrase ‘‘that reduces energy
consumption,’’ which allows an
applicant to express the reduction in
energy consumption in a number of
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ways, including, but not necessarily
limited to total reduction in energy
consumption, energy saved per square
foot or energy saved per unit of
production.
Comment: One commenter stated that
the definition of energy efficiency
improvement is not explicit enough and
recommended that USDA add language
to the existing definition that clarifies
that the primary benefit for the
improvement must be a reduction in
energy consumption. According to the
commenter, some applications in 2004
relied on nonenergy benefits, such as
increased product quality, as the
justification for the project. For some
projects, the energy efficiency savings
were clearly a secondary benefit and
would not have had sufficient payback
to pursue on their own. While these
additional benefits are valuable and
should be factored into the project
finances, when nonenergy benefits are
the primary benefit of a proposed
project, the commenter believes that
such projects should not be considered
an energy efficiency improvement.
Response: USDA believes that no
change is necessary; this issue is
addressed in the scoring criteria.
Projects saving the most energy will
score higher. Therefore, USDA expects
the primary benefit of the energy
efficiency improvement program will be
energy reduction.
Existing Lender Debt
Comment: One commenter asked:
What if the same lender had an existing
debt to the borrower with a B&I loan
guarantee? The commenter suggested
striking ‘‘not guaranteed by the Agency’’
from the definition of ‘‘existing lender
debt.’’
Response: The definition of ‘‘existing
lender debt’’ was removed from this rule
because it was not used.
Holder
Comment: One commenter asked:
What about in the case where more than
the guaranteed portion of the loan is
sold to a holder? The commenter
suggested striking ‘‘all or’’ leave the
word part and strike ‘‘of the guaranteed
portion.’’
Response: As proposed, ‘‘holder’’ was
defined as ‘‘A person or entity, other
than the lender, who owns all or part of
the guaranteed portion of the loan, with
no servicing responsibilities.’’ USDA
disagrees that the definition of ‘‘holder’’
needs to be revised because only the
guaranteed portion of the loan can be
sold to a holder; that is, one cannot sell
‘‘more than the guaranteed portion of
the loan’’ to a holder.
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‘‘In-Kind Contributions’’
Comment: One commenter suggested
that use of existing towers, such as cell
phone relay towers, to support wind
generators be allowed if the towers are
certified to be safe and sturdy enough to
support the chosen generator by a
professional engineer. The commenter
suggested that this could be a standard
and specification detail rather than a
rule component, but that it needs to be
allowed.
Response: USDA does not believe any
change is needed to the rule to address
the situation posed by the commenter.
As written, the rule allows the use of
existing towers as an in-kind
contribution if they ‘‘directly benefit the
project.’’
Interim Financing
Comment: One commenter stated that
the words ‘‘clear intent’’ in the
definition of ‘‘interim financing’’ in the
proposed rule are vague and suggested
striking ‘‘clear intent’’ and substituting
the words ‘‘commitment from a lender
that.’’
Response: USDA disagrees with the
commenter’s suggestion and has not
revised the definition as suggested by
the commenter. USDA believes
applicants need flexibility in showing
they have permanent financing, and
applicants should not be limited to
lender commitments. Further, USDA
does not wish to limit the concept of
interim financing to ‘‘lenders.’’
Loan-to-Value
Comment: One commenter stated that
the definition of loan-to-value is not
consistent with standard industry
language and recommended that the
term be changed to be consistent. The
commenter suggested substituting the
term ‘‘Loan-to-value’’ with ‘‘Loan to
discounted value’’ and then revising the
content of the proposed rule to
substitute ‘‘Loan-to-value’’ with ‘‘Loan
to discounted value.’’
Response: The Agency agrees with the
commenter that the rule needs to refer
to ‘‘discounted value’’ and has
incorporated this change by revising the
definition of ‘‘loan-to-value’’
accordingly. However, the Agency
disagrees that the term should be ‘‘Loan
to discounted value,’’ and has retained
the term ‘‘loan to value.’’
Renewable Energy
Comment: One commenter suggested
adding the word ‘‘biomass’’ into the
second clause so that it reads ‘‘* * * or
hydrogen derived from biomass or water
using wind, solar, biomass, or
geothermal energy sources.’’
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Response: USDA agrees with the
commenter that the word ‘‘biomass’’
needs to be added and has revised the
definition for renewable energy as
suggested. The lack of the word in the
proposed rule was an oversight.
Comment: One commenter asked if
the Agency would recognize as
‘‘renewable energy’’ that generated from
conversion of a renewable fuel into heat,
electricity, and/or mechanical power.
Response: Yes, USDA would
recognize as ‘‘renewable’’ energy
generated from the conversion of a
renewable fuel into heat, electricity, or
mechanical power. USDA revised the
definition of ‘‘renewable energy system’’
to read as follows: A system that
produces or produces and delivers
usable energy from a renewable energy
source. We believe this revision
specifically addresses the commenter’s
question.
Comment: One commenter asked if a
project that manufactures biofuels
(biodiesel, ethanol, etc.) from various
forms of biomass is eligible, or must that
project include energy generation from
that renewable fuel to qualify. This
commenter also asked if existing on-site
energy generation technologies are
converted to biofuel usage from diesel
or other nonrenewable fuel use, either
in part or completely, would this
conversion be considered an acceptable
‘‘renewable energy project?’’
Response: A project that solely
manufactures biofuels from various
forms of biomass is eligible under this
program. The project does not need to
generate energy.
The conversion of existing on-site
energy generation technologies to
biofuel from diesel or other nonrenewable fuel qualifies as a renewable
energy project for the purposes of the
9006 program. USDA points out that for
purposes of determining the amount of
funds available for such conversion,
total eligible project costs would be
based on the cost of performing the
conversion alone, not on the cost of an
equivalent replacement unit.
Comment: One commenter asked if a
project that qualifies at the State level as
‘‘renewable’’, would automatically be
acceptable, based on the state-level
determination, for meeting minimum
eligibility requirements for Agency
support. Conversely, the commenter
asked, if mandated compliance with
State and local permitting (as a
nonrenewable project) would obviate
Agency funding if a project is not
considered renewable under State
guidelines but that project satisfies the
criteria in this program.
Response: A State-level determination
alone would not be acceptable to qualify
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a project as ‘‘renewable’’ under this
program. To be judged renewable under
this program, the project must meet the
requirements of this program.
Any project that is deemed a
renewable project under this program is
eligible to receive funding under this
program regardless of how a State
defines the project (i.e., as a
nonrenewable project), but the project
still must be in compliance with all
applicable State and local permitting
requirements for that project regardless
of how it is defined.
Comment: One commenter noted that
State rules permit various maximum
percentages (usually around 25 percent)
of nonrenewable fuel that can be used
to augment and ‘‘firm’’ energy
generation from renewable sources and
asked how this would impact Agency
assessment of a proposal. The
commenter then asked how a
prospective applicant or borrower can
ascertain this status prior to
commitment of resources.
Response: USDA understands the
commenter’s position and is amenable
to considering such projects for funding
under this program. However, the
Agency has decided not to revise the
rule, but instead will evaluate each
proposed project on a case-by-case
basis. This will maximize the number of
eligible projects the Agency can
consider. USDA will rely on the
expertise of the technical experts who
review the applications to make the
determination as to whether the project
qualifies as ‘‘renewable’’ under this
program. This review will evaluate the
actual renewable energy usage, energy
displacement, and energy saving, as
applicable.
Small Business
Comment: A number of commenters
suggested making several revisions to
the definition of small business. Four
commenters suggested that the
definition be changed so that the cap of
$20 million in annual receipts is
removed and a small business is defined
only by the number of employees of 500
or less. Two of these commenters
believe the $20 million maximum in
annual receipts disqualifies and
discourages many grain elevators,
ethanol producers, biodiesel producers,
and other possible business ventures in
rural America.
The third commenter stated that the
definition of small business provided in
the rule was duplicative with SBA
guidelines and offered a one-size-fits-all
dimension to the program. According to
this commenter, this penalizes certain
small businesses that meet SBA
definitions, but not the specific limits
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outlined in this definition. The
commenter was particularly concerned
that Rural Electric Cooperatives would
be excluded from participation in the
program.
Finally, the fourth commenter stated
that capping the annual revenues at $20
million would eliminate the eligibility
of a significant number of companies
who could benefit and provide
substantial value to the renewable
energy program, in particular the
ethanol industry. The commenter states
that the ethanol industry provides
benefits on many fronts and should be
allowed to participate in the 9006
program, but the cap would exclude this
industry because the majority of plants
are in excess of this sales limitation.
A fifth commenter recommended that
USDA expand eligibility to allow all
rural electric utilities to host
applications. This commenter pointed
out that many rural electric cooperatives
and public utility districts fail to meet
eligibility requirements because of large
annual receipts, even though their profit
margins are small and stated that rural
utilities are important partners and
should be eligible applicants.
Two commenters suggested that more
explanation as to the definition of an
eligible cooperative is needed. One of
these commenters stated that referring
to the IRS code is not quick helpful
information when prospective
applicants are trying to figure out
whether they are eligible or not. The
other commenter requested more
description of what type of cooperative
is eligible ‘‘perhaps in the definition
portion of the proposed regulations.
Response: USDA agrees that the
definition of ‘‘small business’’ needs to
be revised. USDA believes that the
definition needs to be consistent with
SBA’s definition and by doing so, the
revised definition simplifies the
application process and eligibility
determination, provides for greater
consistency in eligibility
determinations, and increases program
access. Therefore, USDA has revised the
definition to remove the caps on annual
receipts and on the number of
employees.
In addition, USDA has revised the
definition to specifically include
electric utilities, including Tribal or
governmental electric utilities, that
provide services to rural consumers on
a cost-of-service basis, without support
from public funds or subsidy from the
Government authority establishing the
district, provided that such utilities
meet SBA’s definition of small business.
Also, the purpose of the parenthetical
reference to the IRS code was to
minimize the number of questions as to
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whether cooperatives qualified under
section 501(c)(12) (of the Internal
Revenue Code) were eligible for this
program (which they are), not to limit
this program to only those cooperatives
qualified under section 501(c)(12).
USDA does not believe that it is
necessary to remove the reference to the
IRS code, because a cooperative would
know if the referenced IRS code applied
to it or not. Therefore, we have elected
not to remove reference to the IRS code.
Lastly, USDA disagrees that more
description of the type of cooperative is
needed, especially in light of the
revision to the definition of small
business, which allows any cooperative
to be eligible as long as it meets the
definition of a small business.
Comment: One commenter
recommended that the receipt and
employee ‘‘size’’ threshold be applied
only to the location being served by the
project.
Response: As discussed in the
response to the previous comment,
USDA has revised the definition of
small business to remove the ‘‘size’’
threshold. Thus, this comment is now
moot.
Qualified Consultant
Comment: One commenter noted that
there is no definition for ‘‘qualified
consultant.’’ The commenter
recommended that a ‘‘qualified
consultant’’ should be established as a
party that has demonstrated with past
efforts the ability to compile not only a
project assessment but also a
comprehensive business model and
plan for execution.
Response: USDA agrees that a
definition of ‘‘qualified consultant’’ is
needed and has added it to the
definitions section.
B. Demonstrated Financial Need
Funding From Other Sources
Comment: A number of commenters
were concerned that including the
phrase ‘‘other funding sources’’ in the
definition of ‘‘demonstrated financial
need’’ would disqualify applicants who
can obtain funding elsewhere. One of
the commenters recommended that the
definition of demonstrated financial
need be altered to make clear that State
financial assistance for renewable
energy systems or energy efficiency
improvements will not affect an
applicant’s eligibility for the 9006
program.
Another commenter stated that the
proposed definition appears to
disqualify applicants who would
combine funding from the 9006 program
with private and public loan programs.
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One commenter recommended that
State program co-funding, such as State
Clean Energy Trust Funds, should be
encouraged by USDA, and not
disallowed.
Response: While USDA does not
disagree with the commenters’
concerns, we have retained essentially
the same concept in the final rule.
Specifically, we have replaced the
phrase ‘‘or other funding sources’’ with
‘‘and commercially available resources.’’
The final definition adopted in the rule
is in alignment with other Rural
Development programs, which have a
‘‘credit elsewhere’’ test. Section 9006(b)
requires a demonstration of financial
need.
Comment: One commenter stated that,
although requirements for in-kind
contributions were reasonable, strictures
against any other Federal co-funding
could restrict applications. The
commenter observed that an applicant
could receive funding from Federal
sources other than USDA. Rather than
impose a blanket ban on other Federal
funding, the commenter recommended
that USDA develop a specific list of
programmatic funding exclusions. Four
other commenters suggested that cofunding from State rebate programs be
fully allowed. Another commenter
stated that USDA should allow full cofunding from State public benefit rebate
programs.
Response: USDA made an
administrative determination that the 25
percent limit for grant funding of a
project is applicable to funds received
under the 9006 program and all other
Federal grants, unless there is statutory
authorization permitting the other
Federal funding to be used for the
grantee’s match. No changes have been
made in the final program.
Financial Need
Comment: One commenter stated that
the requirement to demonstrate
financial need creates a possible catch22 for applicants. On the one hand,
USDA is seeking to safeguard the
public’s money by requesting significant
assurances that every grant project will
be financially viable, yet also requires
the applicant to prove financial need.
When the grant amount is capped at 25
percent (by law), this creates a rather
thin margin to work within. The
commenter stated that the grant program
should be looked at as analogous to soil
conservation cost-share programs where
the grant amount is a public provision
of assistance to a participant for
assuming the risk inherent in adopting
a new, and in some cases, early
commercial and site specific
technology. For this reason, the proof of
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demonstrated financial need should be
understood to include the credibility
that government support of a new
business investment provides to lenders
who would not otherwise provide
needed gap financing.
Response: USDA in general concurs
with the commenter. It is our hope that
by our willingness to fund projects that
have undergone and passed the
technical review under the 9006
program would, in turn, encourage
lenders to see these projects as
worthwhile projects, as well and extend
funding to them. Further, the change
made to the definition of ‘‘demonstrated
financial need’’ that focuses on the need
of the project should help address the
concerns raised in this comment.
Comment: One commenter stated that
the demonstration of a financial need
should not be a threshold factor for
applicant eligibility to participate in this
program. According to the commenter,
this provision anticipates an applicant
that cannot afford the project without
the assistance, yet it requires a highly
engineered project. If an applicant must
demonstrate a financial need as defined,
the possibility of assembling the highly
technical application diminishes.
Response: USDA does not have the
discretion to remove the demonstration
of financial need as a requirement for
receiving a grant under the 9006
program; this is a statutory requirement
in section 9006(b). However, USDA has
significantly lowered the application
requirements for projects with total
eligible project costs of $200,000 or less,
which significantly reduces the amount
of financial information that would be
required and by developing less detailed
requirements for the Technical Report
(see Appendix A). Further, the Agency
has added a second component to the
definition of ‘‘demonstrated financial
need’’ that focuses on the need of the
project. Therefore, we have addressed
this commenter’s concerns as much as
possible.
Project Versus Applicant Financial
Need
Comment: One commenter observed
that the proposed rule defines financial
need as an applicant’s need rather than
a project’s need, and felt that this
wording would penalize applicants with
good credit or assets. The commenter
recommended that USDA redefine
‘‘demonstrated financial need’’ to
something like the following: ‘‘The
demonstration that the project is not
economic or would not occur without
the grant assistance.’’
Another commenter stated that there
is confusion as to whether ‘‘financial
need’’ refers to the proposed project or
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to the actual assets of the applicant. The
commenter recommended that this
eligibility criteria be clarified and
suggested that financial need be
determined by looking at the project
itself. According to the commenter, the
relevant question is whether a grant is
necessary to make this project
financially feasible and/or successful. In
the current language, the commenter
asserts that it is unclear whether
applicants with sound personal credit
and financial portfolios will be
penalized or deemed ineligible. The
commenter believes that projects where
the participants have sound financial
histories are more likely to succeed and
should not be put at a disadvantage.
Response: The Agency has adopted
this suggestion by modifying the
definition of ‘‘demonstrated financial
need.’’
Comment: Five commenters suggested
that USDA base financial need criteria
on project payback, not the applicant’s
financial resources and liquidity. If the
9006 grant will materially reduce the
project payback period and similar
projects are not commonplace in the
applicant’s area, the commenter believes
there is a de facto financial need. One
commenter stated that this seems
inconsistent with the overall intent of
the program, and favors larger scale
projects.
Response: USDA disagrees that
project payback is a proper criterion for
determining financial need. The
definition, as proposed, was consistent
with USDA policy for a ‘‘credit
elsewhere’’ test. Maintaining the same
definition across its programs simplifies
cross-program requirements easing the
burden for program participants and
end users and establishes a clear,
consistent, and objective standard for
demonstrating a financial need for Rural
Development grant assistance.
Therefore, USDA has not incorporated
the commenters’ suggestion.
In addition, USDA has revised the
definition of ‘‘demonstrated financial
need’’ to include ‘‘that the project
proposed by the applicant cannot
achieve the income and cashflows to
sustain it financially over the long term
without grant assistance.’’ This was
added because the large upfront
investment often prevents projects from
producing sufficient cash flow at
current energy prices without outside
support. In addition, the scale of many
small projects creates diseconomies of
scale that further exacerbate this
condition.
Demonstration of Financial Need
Comment: One commenter stated that
the subsection 9006(b) of the statute
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states that a farmer, rancher, or small
business shall demonstrate financial
need as determined by the Secretary.
This provision was included to ensure
that assistance is directed to the
country’s smaller producers and rural
small businesses that typically lack the
financial resources necessary to
purchase renewable energy systems or
make energy efficiency improvements.
Section 4280.103 of the proposed rule
defines ‘‘demonstrated financial need’’
as ‘‘(t)he demonstration by an applicant
that the applicant is unable to finance
the project from its own resources or
other funding sources without grant
assistance.’’ This definition is vague.
Nowhere does the proposed rule
describe how the Secretary assesses the
applicant’s ability or inability to finance
the project without grant assistance.
An applicant is required to submit a
tremendous amount of financial
documentation and, under proposed
§ 4280.111(a)(3), to describe how it
meets the requirement of demonstrated
financial need but is given no indication
of how need is determined.
The proposed rule must be amended
to specify precisely how financial
need—and thus eligibility under
proposed § 4280.107(f)—shall be
demonstrated.
In the absence of a clearly defined
system for assessing financial need,
USDA should consider establishing an
income or revenue limit for grant
eligibility. Only those applicants below
a certain income or revenue threshold
would be eligible to participate in the
grant program. A revenue limit for
financial need eligibility has the benefit
of clarity and would reduce the
burdensome volume of financial
documentation required of grant
applicants, thereby streamlining the
application process. Consistent with the
statute, all applicants must remain
eligible for loans and loan guarantees.
Response: The definition of
‘‘demonstrated financial need’’ has been
revised to include two tests under
which all applicants will be evaluated
as to a demonstration of financial need.
The first test is a ‘‘creditworthiness’’
test—the applicant is unable to finance
the project from its own and
commercially available resources. The
second test is the ‘‘cashflow’’ test—the
project proposed by the applicant
cannot achieve the income and
cashflows to sustain it financially over
the long term without grant assistance.
Under the creditworthiness test, the
applicant must certify that they cannot
obtain credit elsewhere and provide
sufficient information or documentation
to permit the Agency to make an
independent determination. The Agency
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has not limited the information or
documentation that can be provided to
support the applicant’s need in order to
give the applicant the greatest degree of
flexibility in demonstrating this
requirement. If the applicant fails to
provide sufficient information to meet
this requirement, the Agency will
contact them for additional information
until it can make its own independent
determination. In order to provide
uniform Agency determinations, the
Agency expects to issue additional
guidance to its field offices on what has
been approved as acceptable evidence of
financial need, which will also be made
available to the public.
Financial Need Criterion
Comment: One commenter
recommended that applicants for grants
not have to demonstrate financial need.
According to the commenter, approving
and funding a grant application should
rest on the quality of the proposal and
the scoring criteria and not necessarily
on the financial need of the applicant.
According to the commenter, it is
difficult for applicants to prove that
they have enough finances to match 75
percent of the project, but that they
financially need the last 25 percent from
USDA to get the project off the ground.
Response: The 2002 Farm Bill,
Section 9006(b), requires a farmer,
rancher, or rural small business to
demonstrate financial need in order to
be eligible for a grant under this
program. Thus, USDA does not have the
discretion to eliminate this requirement
and has not done so in the final rule.
Comment: Two commenters stated
that the authorizing language for Section
9006 makes clear that financial need is
a primary condition for any applicant to
receive funding under the program.
According to the commenters’
interpretation of the law, financial need
is the only eligibility requirement, and
all other conditions in the program are
secondary to it. The commenters believe
that the proposed rule does not reflect
the primacy of financial need as
required by statute.
These commenters also expressed the
concern that the proposal does not
clearly define the extent of the required
explanation or its relevance to the
application process. The commenters
recommended that USDA make it
explicit in the rule that demonstrated
financial need is an eligibility
requirement of the program and create
a system by which all applications will
be reviewed to confirm that they meet
the financial need condition in the
statute. The commenters offered
examples of possible requirements,
including: Requiring all applicants to
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demonstrate that they otherwise would
not be able to pay for or finance the
proposed project; an automatic
presumption that there is no
demonstrable financial need in projects
with a payback of 2 years or less by
virtue of the sheer profitability of such
a project, or in projects which are
requesting funding for less than 10
percent of the project cost; or a
presumption of demonstrated financial
need when the applicant is a small
agricultural producer.
Response: The commenters made
three specific recommendations. The
first recommendation was to require all
applicants to demonstrate financial
need. As provided in the statute,
financial need is required only of grant
applicants. This eligibility criterion was
stated in proposed § 4280.107(f). USDA
believes this is explicit. USDA does not
believe that this grant eligibility
requirement needs to be or should be
part of the loan program.
The second recommendation was to
implement an automatic presumption of
no demonstrable financial need for
projects with a payback of 2 years or
less, or for projects requesting funding
of less than 10 percent. As noted in a
previous response, USDA does not
consider payback to be an adequate
measure of financial need. Financial
need speaks to having the resources
available to put a project in place, not
to its projected revenue stream.
Therefore, USDA does not consider it
appropriate to implement a
presumption of financial need on the
basis of payback. USDA also does not
believe that the amount of a funding
request (10 percent or other) is also an
adequate measure on which to base a
presumption of financial need.
Therefore, USDA rejected this
suggestion as well.
The third suggestion was to base a
presumption of financial need when the
applicant is a small agricultural
producer. Again, USDA does not believe
that this is an appropriate measure.
C. Applicant Eligibility
Comment: One commenter
recommended that public-private
partnerships be allowed to apply for
funds under the 9006 program.
Response: The target of this program
is private entities (i.e., farmers,
ranchers, and small businesses), as
stated in the statute authorizing the
9006 program. USDA cannot expand the
statutory scope of applicants to include
public entities, including those in
public-private partnerships. Therefore,
USDA has not revised this criterion of
applicant eligibility.
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Comment: One commenter stated that
the eligibility of some nonprofits for this
program is still not clear. The
commenter stated that they have had
nonprofits apply which were organized
for charitable, educational, and
scientific purposes. Technically,
according to the proposed definition of
a small business, they are eligible
because they are not formed solely for
charitable purposes.
Two other commenters requested that
nonprofit organizations be allowed to
apply for grants and loans under the
9006 program.
Response: USDA agrees that
clarification is required, but disagrees
that nonprofits, in general, should be
allowed. We have revised the definition
of small business to allow any of the
entities specifically identified in the
definition (e.g., electric utilities) to
participate in the 9006 program if they
also happen to be nonprofit entities.
Otherwise, nonprofit entities remain
excluded.
Comment: One commenter
encouraged the broadening of the scope
of an eligible applicant for loans and
guaranteed loans to include a business
supplying a service to an agricultural
enterprise, such as manure management
in the form of an anaerobic digester and
power generation plant. Another
commenter made a similar comment,
recommending that USDA expand
eligibility to allow Renewable Energy/
Energy Efficiency experts to aggregate
projects without ownership
requirements.
Response: USDA is authorized by the
language in the 2002 Farm Bill to
provide grants to farmers, ranchers, and
rural small businesses for the purchase
of renewable energy systems and energy
efficiency improvements. If the new,
nonagricultural enterprise as presented
by the first commenter meets the
definition of a small business, then it
would be eligible to apply for a grant.
As to the second comment, the role of
an aggregator is more equivalent to a
professional service provider who
brings together eligible applicants to
assist in project development and
implementation. The role of an
aggregator is anticipated by the Agency,
but the aggregator itself is not an eligible
entity. The Agency sees no reason to
change the ownership requirements just
because an aggregator is being used.
Comment: Three commenters
requested that USDA consider
modifying the rule to allow small
business owners who have their
headquarters in larger cities to also
apply for the program. According to one
commenter, the policy of limiting access
to renewable energy grants to existing
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rural companies tends to discourage
small businesses that are start-ups or
happen to reside outside of a rural area,
from using this program to invest,
promote renewable energy projects, and
create jobs in rural areas. The
commenter stated that it is not
unreasonable for a company to want to
know that it is about to receive a grant
before it takes all of the necessary steps
to secure its rural location. The
commenter requested that, if USDA
does not change the rural residency
requirement for the applicant, the
requirements and the consequences of
not meeting it are made clearer in the
Notice of Funds Availability (NOFA),
which did not clearly require the
business headquarters to be in a rural
area at the time of application.
Response: USDA agrees with the
commenter that the proposed
requirement for eligible applicant
businesses to be located and have their
headquarters in a rural area may limit
access to start-up companies that are
located in a non-rural area from
investing in renewable energy systems
or energy efficiency improvements. In
the final rule, both the rural small
business and the project must be located
in a rural area. The business
headquarters, however, may be located
in either a rural or non-rural area. Thus,
we do not believe it is necessary to
address the location of the rural small
business’ headquarters in the rule.
D. Project Eligibility
Comment: Three commenters
expressed concern about large
commercial wind projects. The
commenters provided numerous reasons
for their opposition of the use of the
proposed program to support largescale, commercial-wind projects. The
comments focused on the commenter’s
claims of adverse social, environmental,
and ecological impacts and the high
costs and low economic benefits of
wind energy projects.
Response: USDA is bound by the
statute to include wind projects in the
program and does not see the need to
differentiate between wind projects
based on size or commercialization.
Comment: One commenter requested
that fuel cells that utilize non-renewable
fuels be eligible for funds under the
proposed program for the short-term.
The commenter believes that labeling
fuel cells as renewable energy sources
will help speed commercialization and
will hasten the process by which the
industry can achieve further cost
reductions in manufacturing. Like many
emerging technologies, cost constraints
stand in the way of implementing fuel
cell technologies. If USDA allows fuel
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cell adopters to tap readily existing
fuels, farmers will have the ability to
demonstrate this technology at a more
affordable price, while realizing the
tremendous advantages this technology
offers.
Response: The statute requires eligible
projects to utilize renewable energy.
USDA cannot expand this requirement
to fuel cells that utilize only
nonrenewable fuels. As noted in a
previous response, USDA is amendable
to considering projects that use
nonrenewable fuel to some extent.
Comment: One commenter suggested
that hydropower be added to the list of
approved technologies associated with
this rule. The commenter requested the
addition of small hydroelectric power
generating facilities (i.e. less than 5,000
kW) to the program, perhaps in a
manner similar to that included in the
proposed HR 6 Energy Policy Act.
Response: The statute authorizing the
9006 program does not include
hydropower in the definition of
‘‘renewable energy,’’ and, therefore,
hydropower projects are not eligible for
funds under this program.
Comment: One commenter noted that,
as proposed, eligible projects for
biomass and bioenergy specifically
exclude livestock waste. The commenter
points out that there are emerging
technologies involving thermochemical
conversion of animal waste (for
example, from livestock processing
facilities) to synthetic oil. The
commenter believes that these projects
should be eligible for funding.
Response: USDA agrees with the
commenter that all animal waste
projects fall into the anaerobic digester
category. USDA also agrees that the
emerging technology described by the
commenter would be eligible for funds
under the 9006 program. As these
emerging technologies become more
mainstream (i.e., become precommercial or commercial), USDA
intends to expand the technical
guidance to address new technologies.
The final rule incorporates provisions to
allow new technologies to apply for
funding even if the technology is not
addressed in either appendix to the
regulation.
Comment: One commenter suggested
that the projects for solar water
pumping and use of solar for hydrogen
fuels for farm-based engine generator
sets, and photovoltaics to drive farm
and food processing compressors,
refrigeration, and motors should be
allowed as eligible projects.
Response: Each of the specific
applications identified by the
commenter is an eligible project under
the 9006 program.
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Comment: One commenter suggested
that for both large and small solar
projects, the rule includes as eligible
projects those that provide solar air
heating and water heating with no
active storage. The commenter provided
suggested language.
Response: USDA agrees with the
commenter that projects that provide
solar air heating and water heating with
no active storage are eligible under the
9006 program. We have revised the
definitions of solar projects such that
such technologies are implicitly eligible
by not addressing the type of heat
transfer mechanism.
Comment: One commenter believes
that the proposed program only gives
token support for alternative energy
developments and that by restricting
most grant and loan support for existing
commercial alternative energy systems,
no real competition with the petroleum
industry is offered. The commenter then
goes on to claim that the most promising
alternative energy programs are not
supported or they are sabotaged as in
the case of hydrogen fuels development
under the proposed program. While
there are many cost-effective sources of
hydrogen, Federal programs are
requiring the use of petroleum for
hydrogen fuels.
Response: USDA appreciates the need
for alternative energy developments.
However, the responsibility for
developing and funding such alternative
energy systems, including the
development of hydrogen-based
technologies, does not reside in USDA.
The Department of Energy is responsible
for bringing research and development
opportunities to fruition; that is, to the
pre-commercial and commercial stages.
Once such technologies reach these
phases, there is a high probability of
their successful implementation. USDA
will use the 9006 programs to fund only
those projects for which there is the
high probability of success. We believe
that this is an appropriate and
responsible approach for the
distribution of grants and loans under
this program.
Wind Projects
Comment: One commenter found the
requirements in the small wind section
to be overly burdensome for the
applicant, as specifically discussed
below:
The rules for wind turbines under 100
kW capacity are not clear in regards to
the need for use of professional
engineers—the proposed rule explicitly
states that only projects over $100,000
will require that the services of a
professional engineer to be used, yet the
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description for design and engineering
in the proposed rule states:
‘‘Small wind systems must be
engineered by either the wind turbine
manufacture or other qualified party.
Systems must be offered as a complete,
integrated system with matched
components. The engineering must be
comprehensive including turbine design
and selection, tower design and
selection, specification of guy wire
anchors and tower foundation, inverter/
controller design and selection, energy
storage requirements as applicable, and
selection of cabling, disconnects and
interconnection equipment as well as
the engineering data needed to match
the wind system output to the
application load if applicable.’’
The commenter expressed concern
that this language can easily be
interpreted to mean that unless a
complete component package including
the components required by utility rules
for interconnection is purchased from a
turbine manufacturer, or the applicant
or the system dealer must hire their own
professional engineer to certify the
system, in fact these rules may require
hiring two engineers as there are
electrical components, as well as civil or
mechanical engineering components.
Many components, such as the batteries,
inverters, and cabling for small projects
can be purchased off-the-shelf from a
variety of vendors. Individuals with the
necessary technical skills and
experience (as documented in the
project team section) can safely select
these standard components. Signoff by
utility staff as to the adequacy of
interconnection equipment should also
be sufficient for approving those
components. The commenter is also
concerned that the rule language as
written will be interpreted to mean that
each project requires a professional
engineer to sign off on the entire project.
Such requirements could certainly add
undo costs to projects.
The commenter recommended the
following:
‘‘Small wind systems must be
designed and engineered to assure
safety and reliability of the project. For
small wind systems, either the wind
turbine manufacturer or other qualified
party must design and engineer the
turbine, tower and tower foundation
(including guy wire anchor
specification) as a complete and
integrated system. As outlined in the
proposed § 4280.111(d)(8)(iv),
interconnection design and equipment
must be approved by the local utility if
the turbine is to be interconnected to the
electric power distribution grid. Finally,
all other components, including energy
storage, must be selected and matched
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by a qualified technician as part of a
comprehensive system design.’’
Response: We agree that for the
smaller wind systems, an applicant may
purchase certain components off-theshelf from various vendors. For small
wind systems with total eligible project
costs equal of $200,000 or less, the rule
requires the applicant, in part, to
‘‘certify that their project will be
designed and engineered so as to meet
the intended purpose’’ and to provide
authoritative evidence that the system
will be designed and engineered so as
to meet its intended purpose. We
believe this addresses the commenter’s
concern.
For small wind systems with total
eligible project costs greater than
$200,000, however, we have retained
the same language as in the proposed
rule. These larger small wind projects
are more likely to require complete
packages, and applicants are less likely
to ‘‘piece together’’ such a system.
Finally, under the final rule, for
renewable energy projects with total
eligible project costs greater than
$400,000, the services of a professional
engineer are required. We believe this
requirement is more in line with the
level of complexity associated with the
larger renewable energy projects and
appropriate for small wind projects that
should exceed this level of cost.
Comment: One commenter suggested
that, for wind projects, the applicant
should also describe whether or not
sources of income will include—in
addition to annual revenue from
electricity sales—the value of Federal or
State incentives, such as production tax
credits. For methane digesters on dairy
farms, the applicant should also state
whether or not sources of income will
include—in addition to income from
sale of electricity—noncash savings
from bedding costs, excess bedding
sales, carbon and tax credits, heating
energy savings (e.g. water), or any other
farming efficiencies.
Response: For large wind projects, the
proposed rule required a description of
‘‘annual project revenues including, but
not limited to, electricity sales,
production tax credits, revenues from
green tags, and any other production
incentive programs throughout the life
of the project.’’ For small wind projects,
the proposed rule required a description
of ‘‘applicable investment incentives,
productivity incentives, loans, and
grants.’’ For anaerobic digesters, the
proposed rule required a description of
‘‘annual project revenues and expenses’’
and of ‘‘applicable investment
incentives, productivity incentives,
loan, and grants.’’
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The Agency believes that this
language adequately addresses the
question of tax credits and production
incentive credits. While we have not
specifically identified noncash savings
from bedding costs, excess bedding
sales, heating energy savings, or other
farming efficiencies in the final rule,
USDA agrees that they can be legitimate
‘‘other sources of revenues’’ provided
they are directly related to the project
and their value is sufficiently
documented.
Comment: One commenter referred to
the recent General Accounting Office
(GAO) report on wind energy (GAO 04–
756, Renewable Energy—Wind Power’s
Contribution to Electric Power
Generation and Impact on Farms and
Rural Communities, September, 2004),
which, according to the commenter,
showed that wind energy was not
benefiting either the rural economy or
farmers in general.
The GAO report described the
problems that currently exist but did not
define a mechanism to deal with the
problems other than to call for an
implementation of the authorized
Section 9006 program and to establish
better coordination between government
agencies.
The commenter provided information
related to several issues related to wind
energy and also provided the following
specific recommendations to address
the known issues:
• An alternative to large, utility-scale
systems that could provide a better
strategy would be the use of smaller
turbines in ‘‘windsheds’’ that could be
structured around cooperative
ownership. Smaller turbines require less
capital per unit and allow greater
distribution and more access points on
the transmission grid because of lower
output. In partnership with or as a
subset of traditional rural electric
cooperatives and the private utilities
serving rural areas, farmers could own
and manage the system, offset
individual electrical use, and provide
power to the grid.
• This approach creates two separate
opportunities for diffuse rural networks
where the turbine is sized to
complement existing grid infrastructure.
(a) Farm-scale horizontal axis turbines
mounted on tall, self-erecting towers
that do not require special roads or large
cranes. Here, smaller swept areas can be
more effective because blade forces are
reduced, particularly in severe events,
making for lower costs and simplifying
installation/service.
(b) Farm-scale vertical axis turbines
designed to work efficiently at the lower
wind speed and more turbulent flow
seen at lower altitudes.
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• Technical and financial support for
these farm-scale systems should be a
high priority for a variety of reasons:
(a) Diffuse systems are robust, and
definitely not susceptible to terrorist
attack.
(b) Boost farm income and utilize a
renewable resource.
(c) Enable rural economic
development.
(d) Opportunity to symbiotically
combine wind energy production with
other forms of alternative energy
production such as methane production.
• Create an independent third-party
evaluation program via a dedicated
grant to evaluate wind turbines that are
suitable for on-farm use and capable of
producing significant electricity for the
grid. No single organization has the
resources needed for this organization.
This program should be independent of
existing government evaluation
programs focusing on certification and/
or technical development. Existing
government programs (such as National
Renewable Energy Laboratory (NREL)
and Sandia) have inherent conflicts-ofinterest when it comes to making
specific product evaluations and
recommendations. This program should
utilize existing government expertise
and resources whenever reasonable. The
primary award should be made to a
proactive nonprofit organization with
no technology conflicts. Sub-awards for
the comprehensive evaluation of
specific components should be made to
organizations with existing resources
and expertise. This program will also
conduct one or more random
inspections of the production
factory(ies) to evaluate production
quality control practices. Evaluations
will go beyond minimum specifications
and safety issues to include projected
operating and maintenance costs, ease
of installation, installation costs,
quality, etc. As part of the
demonstration program, this group
should coordinate with the
Environmental Protection Agency’s
Office of Air and Radiation (OAR) to
link utilities interested in purchasing
power from renewable sources with
farm-scale, farmshed cooperatives.
• Fund a demonstration project via a
dedicated grant which documents the
issues and feasibilities associated with
actually creating a diffuse, large-scale,
regional, on-farm, integrated wind-farm;
and which integrates wind energy
electricity production with the
production of electricity from another
form of renewable energy which can be
used to offset the inherent variability of
wind energy production.
Response: USDA appreciates the
findings of the GAO report. This
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regulation considered those findings
when promulgating this regulation. The
commenter then goes on to identify five
specific recommendations, which the
Agency addresses below.
First, the Agency agrees that use of
smaller turbines, rather than large,
utility-scale systems, is desirable and
encourages applicants to partner with
others. Nothing in the proposed rule or
in the final rule prohibits the adoption
of this type of system or partnership.
Second, the commenter identifies two
types of turbines that could be used to
implement the smaller turbine approach
in the first recommendation. To the
extent that such turbines have technical
merit, this would be determined during
the evaluation of the application.
Otherwise, there is nothing that needs to
be addressed in the final rule with
regard to this second recommendation.
Third, the commenter recommended
that the rule give high priority to these
farm-scale systems. In the final rule,
there are two mechanisms that are likely
to give preference to farm-scale systems
because such systems are likely to be
lower-cost systems (i.e., total eligible
project costs of $200,000 or less). First,
the effort required to prepare a grant
application for such systems has been
reduced. Second, more points are now
awarded to the smallest agricultural
producers and to very small businesses.
To the extent that such farm-scale
systems are proposed by these
applicants, they would be awarded
more points than larger-scale systems.
Fourth, the commenter recommended
creating an independent third-party
evaluation program via a dedicated
grant to evaluate wind turbines. The
purpose of the 9006 program is to
provide funds for the purchase of
renewable energy systems and energy
efficiency improvement projects. The
funding of an independent evaluation
program is not part of the scope of the
authorizing statute. USDA notes that we
are currently working with EPA’s OAR
to develop assistance in working with
utilities on interconnection and power
agreements.
Fifth and last, the commenter
recommended funding a demonstration
project via a dedicated grant. As noted
in the previous paragraph, the purpose
of the 9006 program is to provide funds
for the purchase of renewable energy
systems and energy efficiency
improvement projects. The funding of
demonstration projects for any
renewable energy system is not part of
the scope of the authorizing statute.
Miscellaneous
Comment: One commenter
recommended that specific grants be
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established to permit the applicant to
evaluate local, State, and national
regulations and permits and licenses
pertaining to the location and
construction of facilities producing
biofuels, biopower, and biobased
products.
Response: As stated in the authorizing
statute, the 9006 program is for the
purchase of renewable energy systems
and energy efficiency improvements.
The program was not designed to
provide funds to stand-alone studies of
requisite permits and licenses or
evaluations of applicable regulations.
However, USDA recognizes that
obtaining such permits and licenses are
inherent costs to implementing a
renewable energy system or an energy
efficiency improvement project.
Therefore, USDA included such costs as
part of the eligible project costs for
which funds can be obtained.
Comment: One commenter noted an
apparent contradiction between eligible
project costs in proposed
§ 4280.109(a)(1)(ii) and (ix) and stated
that banks would not finance the item
specified in proposed
§ 4280.109(a)(1)(iii) and (vii).
Response: With regard to items
specified in proposed
§ 4280.109(a)(1)(ii) and (ix), the first
item refers to construction and project
improvement costs that occur after the
application has been received by the
Agency. The second item refers to costs
associated with the construction of a
new facility. Projects will incur one or
the other of these two costs, not both.
This section does not imply that a
project would be expected to incur both
of the costs or that a project would be
expected to incur all of the listed
eligible project costs. For example,
renewable energy projects would not be
expected to incur energy audit or
assessment costs. Therefore, we disagree
that there is a contradiction.
With regard to the items specified in
proposed § 4280.109(a)(1)(iii) and (vii),
all of these items can be capitalized and
are financeable as part of the project.
These items are not ‘‘stand-alone’’ items
to be individually or collectively
financed apart from the project. A lack
of interest, on the part of some potential
lenders, in financing these costs does
not persuade USDA to remove them for
the lenders that may be interested.
Comment: One commenter
recommended that the rule be clarified
that ‘‘remanufactured’’ equipment can
only qualify where a demonstrated and
consistent remanufacturing process is
performed on the equipment. The
commenter was concerned that USDA
not award funding to ‘‘refurbished’’
generators that are likely to fail in
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several years and cease to operate due
to lack of parts and expertise. According
to the commenter, this is a small but
real problem in the used wind turbine
market that USDA should be mindful of
in determining which projects are
eligible for funding.
Response: Under the 9006 program,
an applicant may propose to use new,
remanufactured, or refurbished parts in
their project. Where remanufactured or
refurbished parts are proposed to be
used, they must be reliable and meet the
requirements of their intended
application for the project’s design life
or as would a new piece of equipment.
It is USDA’s intent that sufficient
information is submitted with the
Technical Report to allow a thorough
evaluation of the project to occur during
the technical review to allow the
reviewers to assess the likelihood of
success for all projects, including those
proposing to use refurbished or
remanufactured parts. Applicants
proposing to use such parts are advised
that they may need to provide more
information in their Technical Report to
justify and support the use of such
refurbished or remanufactured parts.
Comment: Several commenters
inquired as to whether equipment used
for wind projects should be restricted to
new and unused equipment only, or
whether remanufactured or refurbished
equipment could also be used. One
commenter specifically noted that used
equipment not be allowed.
Response: As noted in the previous
response, remanufactured or refurbished
equipment is allowed under the 9006
program. However, USDA does not
believe that used equipment should be
allowed because the quality of used
equipment cannot be determined.
Therefore, we have added a definition of
‘‘used equipment’’ to the rule to
distinguish ‘‘used equipment’’ from
refurbished or remanufactured
equipment, which is allowed if such
equipment is essentially equivalent to
new and unused equipment.
Comment: One commenter requested
clarification on the role of third-party
operators. The commenter notes that the
proposed rule specifies that the
applicant must be the owner of the
project and control the operation and
maintenance of the proposed project,
and that a qualified third-party operator
may be used to manage the operation
and/or maintenance of the project. The
commenter stated that, as they
understood the section, large wind
projects using business models that
utilize equity investors to take
advantage of the Federal production tax
credit are eligible. In this case, the
applicant remains the ‘‘general partner’’
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in the limited liability corporation,
while the equity partner is a ‘‘limited
partner.’’ Some form of this business
model is used by most successful
farmer-owner large turbine wind
projects. As such, the commenter
recommends that USDA not limit an
applicant’s ability to bring in equity
partners to take advantage of tax credits.
It appears that the current language is
sufficient for this purpose, but the
commenter believes it is an issue that
merits some scrutiny.
Second, some definition or
clarification of what constitutes a
qualified third-party operator is needed.
Clarification of this definition is
important because State USDA officials
have made different interpretations on
what a ‘‘qualified third-party operator’’
is.
Response: USDA agrees that the rule
should not limit an applicant’s ability to
bring in equity partners as described by
the commenter and has revised the final
rule to allow ‘‘passive investors’’ to
participate in the 9006 program.
The commenter also requested some
definition or clarification as to what
constitutes a qualified third-party
operator, because of the potential for
many different interpretations being
made by Agency employees. The
Agency has included a definition of
‘‘qualified party,’’ which provides
general guidance.
While this definition has been added,
it is USDA’s intent that the
determination of who actually qualifies
as a ‘‘qualified party’’ will be made by
the technical reviewers and not by State
USDA staff. As the pool of technical
reviewers will be small (perhaps two or
three per technology), USDA anticipates
that different interpretations will not be
an issue. In addition, what constitutes a
qualified party will vary depending on
the specific technology being proposed.
USDA believes the best place to deal
with this determination is at the
technical review stage and not in the
regulations implementing the 9006
program.
Comment: One commenter suggested
that USDA limit loan guarantees (and
direct loans, if made available) to farmscale systems. The commenter referred
specifically to wind turbines, where
scale should be defined by the ability to
provide significant electricity to the grid
to meet national needs. The commenter
recommended that individual wind
turbines should be greater than 50 kW
and less than 999kW, but that tower
heights should not be limited.
According to the commenter, the
development of self-erecting towers,
which do not require the use of large
cranes for installation and maintenance
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with their specialized infrastructure,
make it feasible for farm scale turbines
to be deployed on tall towers to
efficiently capture the higher speed and
less turbulent winds at higher altitudes.
Response: USDA disagrees with the
commenter. USDA believes that the loan
guarantee program should be available
to all renewable energy projects
regardless of size if the project and the
applicant meet the eligibility criteria.
Therefore, USDA has not revised the
rule as suggested by the commenter.
Comment: One commenter stated that
by restricting grants and loans to
existing commercial energy systems, the
proposal acts to impede real progress in
renewable energy. The commenter
recommended that USDA fund
innovative/new types of renewable
energy projects at the 75 percent level.
Referring to U.S. Code Title 18, Part I,
Chapter 105, Sections 2151 and 2156,
the commenter stated that it is illegal to
interfere with national defense
preparations, and claimed that the
proposed rule acts to prevent the
development of innovative renewable
energy technologies, helps to sustain the
demand for U.S. petroleum imports
from the volatile Middle East, and
sabotages efforts to reduce dependence
on petroleum imports, as well as
homeland security efforts.
Response: By statute, USDA is limited
to funding projects at the 25 percent
level for grants and at the 50 percent
level for loans. We cannot increase this
to 75 percent as requested. To the extent
that the commenter is suggesting that
this program be used to fund renewable
energy technologies still in the research
and development (R&D) stage, as noted
in a previous response to this
commenter, it is DOE’s responsibility,
not USDA’s, for assisting in the
development of innovative and new
types of renewable energy projects.
Comment: One commenter objected to
provisions requiring the applicant or
borrower to be the owner of the system
and also to control the operation and
maintenance of the project. The
commenter felt that this would exclude
many energy installers and energy
service providers. The commenter
recommends that USDA should ‘‘adjust
eligibility criteria or modify the program
to allow for rural small business with
expertise in renewable energy and
energy efficiency installation to
aggregate projects and submit
applications without ownership
requirements.’’ A second commenter
also recommended that rural small
businesses with expertise in renewable
energy and energy efficiency installation
be allowed to aggregate projects and
submit applications without being
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41275
required to retain ownership and
control of all systems.
Response: USDA disagrees with the
commenters. As noted in a previous
response, the 9006 program is for the
purchase of renewable energy systems
and energy efficiency improvements. By
purchasing either, one becomes the
owner. USDA, therefore, believes
ownership requirement is an inherent
part of this program and has not revised
the rule as requested.
E. Application and Documentation
General
Comment: One commenter
recommended that applicants be
encouraged to partner with
intermediaries that provide ‘‘full
service’’ energy assistance, which would
include (1) help in applying for Section
9006 awards; (2) conducting energy
audits; and (3) project management.
Response: USDA concurs that it
would be useful to applicants and
USDA if applicants partner with
‘‘intermediaries’’ to provide full service
energy assistance. However, the
approach used by the applicant in
developing their application and
obtaining other services is a business
decision and beyond the scope of the
regulation. Therefore, this comment has
not been adopted.
Comment: Several commenters
suggested that USDA allow applications
on-line or on a CD–ROM.
Two commenters recommended that
USDA allow applicants to submit
proposals electronically, either on-line
or on a CD–ROM. This will enable
complete technical review and scoring
based on full applications.
Three commenters suggested that an
on-line application process would
reduce redundant and duplicative
entries by allowing common
information to be populated on required
forms. It also would guide applicants
through the process and thereby reduce
the number of incomplete applications,
and it would standardize the final
application documents, thereby
facilitating application review by Rural
Development and NREL staff(s). Rural
Development has experience in
developing such an online application
system for lenders in its B&I Loan
Guarantee program.
Another commenter discussed a
possible online application process,
stating that while this is a great option
to have, it should not be the only means
by which an applicant can apply for the
program. High-speed Internet access is
not widely available in rural America
and dial-up access can make an on-line
application process slow and
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tumultuous. Rural America is in the
process of transitioning to computerbased records and applications. If USDA
made applying for the program an online only process, there is a serious risk
that many potential applicants would be
inappropriately excluded from the
program. We would also suggest that
USDA develop application forms and
templates that can be downloaded and
completed off-line. The forms should be
available in formats that are accessible
for a variety of operating systems (i.e.,
Mac and Windows) and word
processing software (i.e., MS WordTM
and WordPerfectTM).
Response: USDA policy is to provide
electronic application capabilities. This
capability will be developed for this
program after promulgation of the final
regulation. The standard government
forms are already available
electronically. CD ROMS and faxed
information is acceptable at this time.
Along with evaluating the possibility of
on-line applications, USDA will
consider the security of such submittals.
Streamline and Simplify Application
Process
Comment: Many commenters
recommended that USDA adopt a less
burdensome application process for
smaller projects. Some of these
commenters suggested the development
of a short-form. Commenters felt, for
example, that the application process
was too complex for energy efficiency
improvements, the effort to apply too
extensive relative to the benefit
obtained, the burden was unreasonable
for small producers, and the entire
application process was discouraging to
potential applicants.
Response: USDA agrees with the
commenters that a more streamlined
approach is needed for smaller projects
that will reduce the burden to the
applicant, but at the same time provide
the Agency with sufficient information
to evaluate the merits of the proposed
project. To this end, USDA has
implemented a simplified application
procedure for grant projects with total
eligible project costs of $200,000 or less.
The simplified application procedure
requires significantly less effort on the
part of the applicant by requiring less
detailed Technical Reports. In addition,
the less detailed Technical Reports may
also be submitted for guaranteed loans
for projects with total eligible project
costs of $200,000 or less.
Comment: One commenter
recommended that USDA simplify the
application process for projects less
than 200 kW.
Response: As noted previously, USDA
has implemented a simplified
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application process for grant projects
with total eligible project costs of
$200,000 or less and for both grants and
guaranteed loan applications, a less
detailed Technical Report for projects
with total eligible project costs of
$200,000 or less. USDA elected to do
this based on cost rather than capacity
because cost cuts across all technologies
(not all projects could be described in
terms of kilowatts).
Comment: One commenter stated that
the burden analysis estimates the
annual cost over a 3-year period has
been $1.9 million for an estimated 388
applicants. This means an average of
about $5,600 per applicant is needed to
participate in this program. If a farmer
or rancher is netting $25,000 per year,
which is generous in many cases, the
program is demanding an outlay of 22
percent of annual profits to participate.
Also, if the grant received is fairly large,
say $25,000 on a $100,000 project, the
‘‘burden amount’’ is still 22 percent of
the grant received since application
costs are not allowable project amounts.
This defacto increases the participants
match amount to $80,600 or a 76
percent match ($80,600/$105,600 =
0.763). For medium to smaller sized
operations, the estimated burden costs
are significant.
Response: As noted in an earlier
response, USDA is implementing a
streamlined application process for
projects with total eligible project costs
of $200,000 or less. This streamlined
application process will result in less
burden to those who use it, including
the smaller sized operations. Also,
USDA cannot accommodate the
commenter’s request because the statute
limits the matching funds for grants to
25 percent and USDA does not have the
authority to raise this limit.
Direct Rebate Program
Comment: Many commenters
recommended adding a rebate program
to the 9006 program to reduce the
burden for commercially viable, proven,
and environmentally beneficial
technologies to help streamline the
application process and reduce the
administrative burden to USDA. One
commenter suggested that a rebate
program be a fixed grant amount for
specific off-the-shelf technologies
installed.
Response: USDA is not authorized to
use rebates in implementing this
program. In lieu of such a program,
USDA is implementing a simplified
application process for grants where
funds are disbursed at project
completion. We believe the simplified
application process achieves many of
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the burden reductions that could be
achieved under a direct rebate program.
The simplified application process is
only available to projects with total
eligible project costs of $200,000 or less.
In selecting the $200,000 value, USDA
first considered the exposure the
Agency would incur if a project was
approved, but never built—the higher
the total eligible costs, the greater the
exposure. For example, if USDA
selected a value of $1 million to be
funded at the maximum level of 25
percent, the Agency could lose $250,000
if the project was never completed,
which USDA considers too high of an
exposure. USDA then reviewed the type
of projects that were funded under the
2003 and 2004 NOFAs. USDA assessed
that projects with total eligible project
costs of $200,000 or less tended to be
smaller projects with a smaller
likelihood of not being completed,
thereby lowering the Agency’s exposure.
A $200,000 total eligible cost project at
25 percent would result in a $50,000
exposure by the Agency. While not an
insignificant sum, the types of projects
that would be built and the desire to
open the project to more applicants led
the Agency to select this value for the
design build program with
reimbursement at completion.
Pre-Applications
Comment: Four commenters
suggested that USDA add an optional
pre-proposal review step to the
application process. They stated that
some official department prior review of
a one- to three-page Proposal Summary
would give applicants an understanding
of their eligibility and better guidance,
before all of the expenses for a
feasibility study are incurred. Preproposals are being used in some
competitions to minimize the burden on
proposal preparer and increase the
overall quality of the submitted
proposals that the reviewers must
process. Pre-proposals are intended to
provide intermediate feedback as to
whether the applicant is on track in
gathering and articulating some of the
key information required for a
successful project and whether that
project would be appropriate for
funding.
One commenter suggested that the
pre-proposal be structured to minimize
inputs by the applicant, while providing
evaluators and reviewers key
information in determining the approval
of the application. The pre-proposal
could be structured in such a way to
give evaluators enough insight on the
project design so that more specific
direction on the needs of a full proposal
could be given to the applicant. The
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commenter provided specific guidelines
on how the pre-proposal process could
be implemented.
Response: USDA has decided not to
formalize a pre-application process
within the 9006 program because the
Agency does not believe it is the best
way to achieve the goals sought by the
commenters. Applicants can obtain the
same guidance that a pre-application
process would provide by contacting
their State Offices. USDA advises
applicants to work with their State
Offices as early in the application
process as possible to help assess
whether they and their projects are
eligible prior to conducting other, more
expensive application procedures.
USDA will provide implementation and
training materials to further help both
the State Offices and prospective
applicants. By providing this
information outside the rulemaking
process, USDA maintains greater
flexibility in providing assistance to
prospective applicants.
Technical Review
Comment: One commenter suggested
modifying and/or minimizing the
technical reviews by NREL. If an
engineer or engineering firm approves
technical feasibility of the proposed
project for the applicant, accept the
information from the engineer. If NREL
must perform a technical concurrence or
refutation of the project, a system
should be established that allows
feedback to the applicants. If there is a
bias against a particular technology or
approach to renewable energy,
communicate that with the States so
they can perform better outreach.
Response: USDA will review the
technical feasibility of any project
seeking funds under the 9006 program,
regardless of the qualifications of the
engineer or engineering firm hired by
the applicant. Further, USDA or its
designated contractor(s) will conduct
the technical reviews in a manner that
we deem fit and appropriate to the
evaluation of the technical merits of
each project. This review will be
conducted without any bias on the type
of project being proposed. If an
applicant believes that his or her project
has been unfairly denied, the applicant
has the right to appeal that decision to
USDA.
Application
Comment: One commenter stated that
in the past, technical reviews had been
compromised due to missing portions of
the application. The commenter
recommended that applicants submit
two copies, one to the National Office
and one to the appropriate USDA State
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Office, thereby ensuring that both
offices have the complete data required
to evaluate the application.
Response: USDA agrees with the
commenter that two applications should
be submitted, and the final rule has
been revised to reflect that. However, in
the final rule, the two copies will be
submitted to the Rural Development
State Office, which is the responsible
office for implementing the 9006
program, including the scoring of the
applications. The State Office will then
forward a copy of the application and its
score to the National Office, whose role
is to establish the procedures for the
9006 program and to rank the
applications from all 50 States.
Application Content
Comment: One commenter stated that
there is no mention of submitting
organizational documents. The proposal
only asks for a description of the
business, farm, or ranch operation and
ownership. The commenter stated that
they had encountered applications
stating they had a partnership, but when
the reviewer asked for a copy of the
partnership agreement—the applicants
said it was a verbal agreement. Is that
acceptable? What assurance is there that
the applicants are a legally formed
entity? Also, only by examining the
Articles of Incorporation can you
determine whether nonprofits were
organized solely for charitable purposes.
Response: USDA agrees with the
comment and the final rule requires
applicants, except for sole proprietors,
to submit a copy of their legal
organizational documents.
Comment: One commenter,
commenting on proposed
§ 4280.111(a)(4)(iii)(A), stated that,
because the demonstration of a financial
need is not an appropriate threshold
factor, the explanation of such a need
should not be required in the
application.
Response: Section 9006(b) requires a
farmer, rancher, or rural small business
to demonstrate financial need in order
to be eligible for a grant under this
program. Therefore, USDA must include
this requirement. In the final rule, all
grant applicants must submit a
statement certifying that they have
financial need. Those grant applicants
not using the simplified application
process must also submit sufficient
information to allow the Agency to
make its own determination of the
applicant’s financial need. For those
grant applicants using the simplified
application process, the Agency may
request the applicant to provide
supplemental information that will
allow the Agency to make its own
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determination of the applicant’s
financial need.
Comment: One commenter requested
clarification on how USDA intends to
use the information provided in the
application by agricultural producers on
the gross market value of their
agricultural products for the calendar
year preceding the year in which they
submit their application. The
commenter stated that if this
information is to be used to document
a producer as a true agricultural
producer for program eligibility, this is
fine. However, if a single year’s crop
gross market value is used by USDA to
determine financial need, the
commenter stated that this is
inappropriate, noting that crop year
2004 is a rare year in which farmers in
many States are realizing record yields
in concert with steady crop prices. The
commenter believes that this rare year of
plenty should not be used to restrict
eligibility for grants under the 9006
program.
Response: USDA will use this
information to determine whether an
applicant qualifies as a ‘‘small
agricultural producer’’ when it scores
applications. While it will not be used
to determine if an applicant is an
agricultural producer, it will be
supporting evidence that the applicant
is an agricultural producer. Finally, it
will not be used to determine an
applicant’s financial need. USDA does
not believe the final rule needs any
modification or clarification.
Comment: One commenter asked
whether applicants will be required to
have a Federal tax ID number at the time
of application, along with the DUNS
number.
Response: Yes, both are required.
Comment: One commenter made the
following points:
• The Table of Contents is
superfluous and has not been helpful
when it has been included.
• Pro forma balance sheet—only the
cashflow statement has provided useful
information when the application was
for a grant only.
• Business market information is not
really needed for renewable energy
systems if the applicant has a power
purchase agreement or letter of intent to
do so.
Response: In the final rule, the
Agency has elected to keep the Table of
Contents. It assists the applicant in
organizing its application materials to
its best advantage. It itemizes requested
data to ensure complete information at
the outset. It acts as an organizer of
information for more efficient and
timely review.
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With regard to the pro forma balance
sheet, we have elected not to require it
for projects with total eligible project
costs equal of $200,000 or less. For very
small businesses, pro formas are not
always as accurate or helpful as they are
for larger projects. Therefore, we have
eliminated the requirement for pro
forma balance sheets for smaller
projects. However, we have retained it
for larger projects (i.e., those projects
with total eligible project costs greater
than $200,000) due to the nature, scope
and complexity, and financial risk.
Finally, the specific requirement for
business market information from the
general application section has been
removed, but is still required in the
Technical Reports for certain projects
where such information is important to
the feasibility of the project. In addition,
such information would be provided in
the business-level feasibility study, if
one is required.
Comment: One commenter referred to
the credit reports required for those
owning more than 20 percent and
suggested an exception for nonlocal
financial owners making use of Federal
tax credits.
Response: USDA has revised the rule
to make it easier for passive investors,
which would include nonlocal financial
owners making use of Federal tax
credits, to participate in renewable
energy projects. To this end, we have
revised the credit report requirement
such that credit reports are not required
for passive investors (and for those
corporations listed on a major stock
exchange).
Power Purchase Agreement (PPA) and
Interconnection Agreements
Comment: Five commenters
recommended that USDA exempt 100
kW or less renewable energy projects
from the requirement of having a PPA
or interconnection agreement.
According to the commenters,
renewable generators up to 100 kW are
guaranteed the right to interconnect
under Section 210 of Public Utilities
Regulatory Policies Act (PURPA), 1978.
In most States the interconnection rules,
including net metering availability, are
spelled out. No PPA or, according to one
commenter, a project-specific
interconnection agreement, is required.
One of the commenters stated further
that, in most States, the interconnection
rules, including net metering
availability, are spelled out and that no
PPA or project-specific interconnect
agreement, which can take considerable
time and expense to obtain, is required.
Response: USDA disagrees that
projects funded under the 9006 program
should not be required to obtain a PPA
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or an interconnection agreement when
the applicant intends to sell power
generated by the proposed project. For
many of these projects, the ability to sell
power makes them financially feasible.
If the project is interconnected with an
electric power system, it is inherent that
an interconnection agreement and a
PPA must be made. These agreements
and arrangements are covered by
different regulations and policies (State,
Federal, public utility) that are beyond
the scope of the regulation. Agreements
with the utility buying the power will
help ensure USDA that it is funding
projects that will come to fruition.
Comment: One commenter stated that
requiring the applicant to provide an
interconnection agreement or a letter of
intent for an interconnection agreement
should not be an application
requirement for any project pursuant to
this program. The commenter stated that
this provision forces the applicant to
rely upon the third-party utility to
provide assistance or information that
may not be required of that utility by
law. While all utilities must
interconnect in Iowa, the law does not
currently provide a time in which the
utility must interconnect, and the
applicant may not be able to obtain such
a letter from the utility in order to meet
the requirements of the application
process. Second, utilities do not often
enter into interconnection agreements
until the engineering plans are
submitted, potentially amended, and
approved by the utility, and the regional
transmission operator if necessary; and
so unless a project is ready for the
installation and construction phase, it is
unlikely that the applicant would be
able to obtain an interconnection
agreement or even a letter of intent.
Response: As noted in the previous
response, USDA is still requiring
applicants to obtain the necessary PPA
and/or interconnection agreements prior
to USDA obligating funds to a project.
We concur with the commenters that an
agreement or letter of intent may be
beyond the applicant’s ability to obtain
at the time of application. Therefore,
USDA has revised what is required at
the time an application is submitted.
Under the final rule, an applicant is
required in the application to
demonstrate familiarity with the
regulations and utility policies. In order
to do this, it is necessary that the
applicant be knowledgeable of the
interconnection and power purchase
arrangement available to them, and that
they demonstrate to USDA that they
have a working knowledge of these
requirements for their project. In
addition, in the Technical Report, the
applicant is required to describe the
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utility system’s interconnection,
requirements, power purchase
agreements, or licenses where required.
USDA advises applicants to provide
sufficient information in this regard
because the interconnection and PPA
are critical elements in determining
whether the project has technical merit.
Because USDA considers these
agreements to be critical, the scoring of
applications for those projects that are
proposed for interconnection will
receive the maximum available points if
the necessary agreements or letters of
intent to award these agreements are
submitted with the applications.
Comment: One commenter stated that
applicants are required to provide an
economic impact analysis for their
project. The commenter feels this is an
additional area to streamline, improve,
and simplify the application process by
eliminating this requirement for
agricultural producers and small
businesses.
Response: An economic impact study
is part of the business-level feasibility
study. As noted in a later response, the
business-level feasibility study is
mandatory for renewable energy
projects with total eligible project costs
greater than $200,000 under the 9006
program. When a business-level
feasibility study is required, the
economic impact study is still a part of
such a study.
Comment: One commenter requested
that renewable energy systems that the
exemption for providing a feasibility
study conducted by a professional
engineer (PE) be raised to more than
$100,000. The commenter observed that
his organization had forgone project
applications because the feasibility
study would have cost more than
$25,000.
Response: Business-level feasibility
studies prepared by an independent,
qualified consultant, not necessarily a
PE, will be required for renewable
energy projects with total eligible
project costs greater than $200,000.
Comment: Several commenters
expressed concern regarding
consistency with the $100,000 threshold
throughout the rule and the units
associated with it, as it related to the
proposed feasibility studies and other
requirements.
One commenter stated that the
proposed rule’s requirements for a
feasibility study were inconsistent. In
this section, a feasibility study is
required for projects with a total cost
above $100,000, while in the
SUPPLEMENTARY INFORMATION section, a
feasibility study is defined as being
required for grant requests over
$100,000. Commenter stated that these
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inconsistencies would confuse the
reader and recommended that the
wording be changed so that a feasibility
study was required when the total
project cost was above $250,000.
Another commenter recommended
that feasibility studies be required only
for projects over 100 kW.
A third commenter stated that the
threshold for requiring a feasibility
study for renewable energy projects is
not consistent between the preamble
discussion and the proposed regulation.
In the preamble, it refers to projects in
excess of $100,000, and in the
regulations, it refers to requests in
excess of $100,000. As the request
cannot exceed 50 percent of the total
project, this is a significant difference.
The commenter recommended the
threshold be based on the size of the
project and not the size of the request
(this is a more consistent value to base
the requirement on); however, the
threshold should be increased to
$500,000. The Rural Development
Office should have the ability to waive
this requirement if the application is for
an existing business and the renewable
energy system does not have a
significant impact on their operation
(similar to the ability to waive feasibility
studies in the current B&I program).
A fourth commenter requested
clarification of $100,000 threshold for
additional requirements. The multiple
references to the $100,000 threshold for
‘‘feasibility study for renewable energy
systems,’’ ‘‘services of professional
engineer,’’ and ‘‘energy audits’’ is
unclear in the proposed rule and needs
clarification (i.e., either total project
request or total project cost). The
commenter recommended a return to
the language and requirements as stated
in the 2004 NOFA published in the
Federal Register (69 FR 25234–25259,
May 5, 2004) for ‘‘feasibility study for
renewable energy systems.’’
—Feasibility study for renewable energy
systems. Each application for a
renewable energy system project,
except for requests of $50,000 or less,
must include a project-specific
feasibility study prepared by a
qualified independent consultant.’’
If stating thresholds in terms of total
project costs, it would read:
—Each application for a renewable
energy system project, except for
projects costing $200,000 or less, must
include a project-specific feasibility
study prepared by a qualified
independent consultant.’’
For the use of the services of a PE, the
proposed rules reads: ‘‘Projects costing
more than $100,000 require the services
of a professional engineer (PE).’’ This
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requirement would no longer fit the
above statement on requirements for a
feasibility study; thus, we suggest a
change of threshold for the requirement
of a PE.
The commenter suggested the
following language:
‘‘Project requests of more than
$50,000 will be required to employ the
services of a professional engineer
(PE).’’
If stating thresholds in terms of total
project, costs, it would read:
‘‘Project costing more than $200,000
will be required to employ the services
of a professional engineer (PE)’’
The energy audit requirement is a
good requirement for any energy
efficiency project. The commenter
suggested the following language if all
thresholds are stated in the amount
requested:
‘‘For energy efficiency improvement
projects with a request in excess of
$25,000, an energy audit is required.’’
A fifth commenter stated that using
the word ‘‘request’’ is unclear. A
question remains as to whether
feasibility studies are required for
projects with a total cost of $100,000 or
if they are required for those projects in
which the Federal share or Federal
request will be $100,000. The latter
would provide for feasibility studies
required for those projects that cost
$400,000 or above.
Response: First, an explanation of the
thresholds used by USDA is discussed
in other comments in this preamble.
Second, as noted previously, the
requirement for a stand-alone, businesslevel feasibility study will be required
for renewable energy projects with total
eligible project costs greater than
$200,000.
Third, in the final rule, with two
exceptions, all levels at which certain
requirements are incurred (e.g., energy
audits, use of a PE) are now consistently
expressed in terms of ‘‘total eligible
project costs.’’ The first exception is
under the loan program, where certain
requirements are associated with ‘‘loan
requests.’’ The second exception is
under § 4280.115, where certain
requirements are based on the cost of
the contract.
Business-Level Feasibility Study for
Renewable Energy Systems
Comment: One commenter stated that
according to the proposed rule,
‘‘because of factors of cost and
complexity for renewable energy system
projects of more than $100,000 a
project-specific feasibility study will be
required.’’ It is our understanding that
feasibility studies that are completed
prior to the award are eligible for
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reimbursement under this program. If
feasibility studies completed prior to the
award are not eligible for
reimbursement, the commenter
recommended that two phases of the
program be implemented. One phase for
the feasibility study/business plan/
planning phase and one phase for
project implementation. The commenter
proposed that this could be similar to
the Value-Added Producer Grant
program. By allowing applicants to
conduct a feasibility study with program
funds before implementing their project,
USDA can ensure that the implemented
projects are of high quality and have a
high probability for success.
Response: In the proposed rule, the
requirement for a project-specific
feasibility study (renamed as a businesslevel feasibility study in the final rule to
better characterize the type of study and
to distinguish from the Technical
Report) was mandatory for renewable
energy projects of more than $100,000.
In the final rule, the Agency has revised
this position to reflect that a businesslevel feasibility study will be required
for renewable energy projects with total
eligible project costs greater than
$200,000.
As noted in a previous response, the
9006 program is for the purchase of
renewable energy systems and energy
efficiency projects. The preparation of
the Technical Reports are legitimate
project costs and thus, are eligible costs
for reimbursement provided the project
is awarded a grant or loan. USDA will
not pay for the costs of a study that are
incurred for a project that is not
successful or for ‘‘stand alone’’ studies.
Technical Reports
Comment: Two commenters
recommended streamlining the
application process for small projects by
reducing the technical requirements or
by incorporating this information into
the project narrative. One of the
commenters was specifically concerned
about the requirements for small wind
and small solar projects.
Response: As noted in previous
responses, USDA has provided a
simplified application process for grants
for projects with total eligible project
costs of $200,000 or less. The Agency
believes most small solar and small
wind projects will be eligible for this
simplified application process. Part of
the simplified application process is the
development of a ‘‘reduced’’ technical
report for these smaller projects. The
Agency believes that the reduced
technical reports will significantly
streamline the application process and
reduce the burden to the applicant.
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Comment: One commenter
recommended including the general
requirements in the regulation while
developing more specific requirements
in a guidance document that can be
updated periodically.
Response: USDA, in general, agrees
with the commenter on both comments.
First, the rule has been revised to
include the general requirements for the
Technical Report in the body of the rule,
but with more specific requirements in
the appendices to the regulation, not as
guidance documents.
Comment: One commenter suggested
that identifying the schedule of utilities
and regional transmission operators,
where necessary, is not always possible.
According to the commenter, the
requirement for applicants not
interconnecting to identify the
interconnection and PPAs and
schedules thereof is not necessary for
those applicants not interconnecting.
The commenter pointed out that many
utilities do not require interconnection
agreements for projects installed on the
customer side of the meter, but the
utility may require some safety
equipment assurances and so simple
proof of that investigation should be
appropriate.
Response: USDA agrees with the
commenter that such agreements are not
applicable to applicants who are not
interconnecting. The revised rule
language now uses these agreements as
an illustration of one of the types of
agreements that may be necessary.
Comment: One commenter stated that
the last sentence in proposed
§ 4280.111(d) should be removed or
explained further. The proposed rule
does not clearly establish a threshold
level, beyond those projects that cost
more than $100,000, at which projects
will require a professional engineer. The
proposed rule does not establish who
will decide what level of engineering is
required or what kind of public safety
issues will require the assistance of an
engineer.
Response: The sentence the
commenter is referring to says:
‘‘Depending on the level of engineering
required for the specific project or if
necessary to ensure public safety, the
services of a PE may be required for
smaller projects.’’ In general, the level of
engineering required for smaller projects
can widely vary. It is not practicable
within this rulemaking to address each
situation that may arise. Each project
will have its own specific
circumstances—the nature of the project
itself, the site where the project is
located, and the State and local
requirements (e.g., public safety issues)
that apply to the project.
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It is the proper role of the applicant
to ensure public safety. It is the
applicant’s responsibility to determine
what are the proper measures to be put
into place. These measures may require
the services of a PE. The language is
included so as not to transfer the
applicant’s responsibility to USDA. The
Agency will evaluate the technical merit
of each project. Certain projects,
especially those using pre-commercial
technologies or those not preengineered, may be determined by
USDA to need the services of a PE to
assure technical viability.
USDA advises all applicants to work
with their State Office and other
knowledgeable technical entities to
determine whether their project requires
the use of a PE and the type of PE. For
these reasons, the Agency has not
changed this language (although in the
final rule the level at which a PE is
required has been raised to $200,000
total eligible project costs).
Comment: One commenter also
referred to the last sentence in proposed
§ 4280.111(d). This commenter noted
that there could be many engineers
involved on one project that oversee
many different areas of the project that
could hold responsibility for the design
(civil, structural, mechanical, process,
and electrical).
The commenter believes that the
requirement should state something
along the lines of: ‘‘Projects costing
more than $100,000 will be required to
employ the services of a professional
engineer (PE), or a team of Professional
Engineers that will ensure that all
aspects of the project conform to
National, State, and local codes.’’
Response: USDA agrees that a team of
professional engineers can be used, and
has revised the wording accordingly.
With regards to referencing national,
State, and local codes, compliance with
these codes is addressed in the
Technical Report requirement and
USDA does not believe it necessary to
repeat it here. We point out that, as
installed, all projects have to meet all
applicable national, State, and local
codes. If the project is not compliant
with applicable codes, it is not eligible
for funds under the 9006 program.
Comment: One commenter asked
about the use of foreign engineering.
Questions raised by the commenter
were: What if the project is designed by
an engineer in Germany? Other
countries do not have the same
licensing requirements for engineers as
the United States does, so there cannot
be a ‘‘PE’’ certifying the technology.
How are foreign engineers going to be
able to ensure their technology meets or
exceeds U.S. regulations when they are
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not even able to review documents
without the use of an interpreter?
Response: There is nothing in the rule
that prohibits an applicant from
employing the services of a foreign
engineer, as long as the foreign engineer
is licensed in the area in which the
project will be built. This is required of
any engineer, American or foreign—the
engineer must be licensed in the
jurisdiction in which the project is
located regardless of where the person
resides or what country the engineer is
a citizen of. USDA notes, however, that
an applicant does not need a PE to
certify the technology. If an applicant
uses foreign engineers who are not
appropriately licensed, then someone
who is properly licensed will have to be
employed. USDA expects that most
foreign engineers that an applicant
would use for renewable technologies
have done business in the United States
and are familiar with the necessary
licensing requirements. Thus, we do not
expect the use of foreign engineers on
projects under this program will be a
major issue.
Comment: One commenter stated that
applicants not planning to sell the
excess energy generated should not be
required to provide data identifying
existing demand, supply, and the
market niche for the energy produced.
Response: USDA agrees with the
commenter. Further, the Agency
believes that these data are not required
of any applicant, except as they would
be needed when a business-level
feasibility study is required. The final
rule has been revised accordingly.
Comment: One commenter,
commenting on proposed
§ 4280.111(d)(1)(i), suggested removing
the first sentence completely or
providing some parameters as to how
USDA will qualify project teams.
Response: The sentence referred to by
the commenter states ‘‘The biomass
project team will vary according to the
complexity and scale of the project.’’
While USDA has removed this sentence
in the main body of the rule, we have
retained it for the Technical Reports in
Appendix B. We point out that it is the
applicant’s responsibility to assemble a
qualified project team, the exact
composition of which will vary from
project to project. If an applicant is
unsure of what constitutes a qualified
project team, USDA advises the
applicant to contact their State Office,
trade associations, and other
knowledgeable persons in the renewable
technology field. It is our intent to
ensure that applicants adopt good
engineering and business practices in
developing their projects; it is not our
intent to define what those practices are.
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Once an application has been received,
it will be reviewed by experts in the
technology for that project. These
experts will be able to assess the
qualifications of the proposed project
team.
Comment: One commenter,
commenting on several sections of the
rule (e.g., proposed
§§ 4280.111(d)(1)(ii)(A), (C), and (F) and
(d)(2)(ii)(F)) suggested inserting the
word ‘‘anticipated’’ before ‘‘schedule.’’
According to the commenter,
identifying the schedule of local zoning
boards or other governing or
adjudicatory councils is not always
possible.
Response: USDA agrees with the
commenter that there are activities
outside the control of the applicant and
that the addition of the word
‘‘anticipated’’ schedule is acceptable.
Therefore, the change has been made.
Comment: One commenter referred to
proposed § 4280.111(d)(2)(ii), which
states: ‘‘Anaerobic digesters must also
be designed and constructed in
accordance with USDA anaerobic
digester standards.’’ The commenter
could not locate the standards being
referred to and recommended that the
actual required USDA standards be
listed in the regulation so that the
standards are clearly defined.
Response: The standards USDA is
referring to are in the process of being
developed by USDA’s Natural Resources
Conservation Service (NRCS) and are
not yet available. Because of this, the
Agency has elected to remove this
requirement from the rule. USDA may
revisit this issue once the NRCS
standards are available.
Comment: One commenter
recommended that applications identify
all the major equipment that is
proprietary equipment and justify how
this unique equipment is needed to
meet the requirements of the proposed
design. The reviewing team can then
determine if the use of this equipment
is justified and therefore meets the test
of free and open competition prior to
the award of grant or loan. In the case
of limited competition, the applicant
would be required to provide
information as to the pre-selection
process used to select the designer/
manufacturer for their proposal.
The commenter states that the
application process addresses the need
to provide very specific and detailed
information on equipment (many times
this involves proprietary equipment),
technology, availability of equipment,
and vender servicing of equipment
information. As stated in proposed
§ 4280.111(d)(1)(i)(A), ‘‘The applicant
must also provide authoritative
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evidence that vendors of proprietary
components can provide necessary
equipment and spare parts for the
system to operate over its design life.’’
From a procurement side, this many
times conflicts with the Federal
requirements to comply with
‘‘maximum free and open competition.’’
These free and open competition
requirements have their roots in OMB
Circular A–110 and the Grants
Management Common Rule and are
passed along to individual agencies via
7 CFR parts 3019 and 3016. One way to
minimize problems is to have the
applicant pre-qualify equipment, such
as outlined in 40 CFR 33.230 (FR 3/28/
83) or to utilize the RUS policy
statement dated March 28, 2002, as it
related to the preselection of equipment:
• Sometimes the selection of a major
equipment item can significantly impact
the remainder of the project. It is still
important to maintain an environment
of free and open competition in these
circumstances. In cases like this, it may
be best to conduct a ‘‘preselection’’
process. Two preselection methods can
be used. The first method is simply a
pre-bid type of competitive negotiation
in which manufacturers are requested to
submit proposals to the owner on
technical merit and prices. The owner
and engineer analyze the pre-bids and
select the equipment based on price and
other factors. The name and price of the
major equipment item is included in the
construction contract documents used
for the competitive bidding of the
general contracts. The price of the preselected equipment is included in the
general contract bid documents to
prevent this ‘‘preselection’’ process from
turning into a sole-source
specification.’’
• The second preselection method is
a phased-bid approach in which the
major equipment bid is conducted
before the general contracts are bid. The
first phase would be a competitive bid
for the major equipment item based on
technical requirements. One of the
selection criteria in this phase may
include a pilot test to confirm the
equipment can perform as required.
After the major equipment item
manufacturer is selected, the project
design can be finalized, and the
remaining contracts bid competitively.
Any first-phase contracts are bid with a
hold period sufficient to allow for
completing design of the remainder of
the project and bidding the remaining
contracts with the understanding that
the first-phase contract(s) will be
assigned to a general contractor when
the second-phase contract is awarded.
The owner discloses the name and price
of the first-phase preselected contractor
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41281
in the second-phase contract bidding
documents.’’
A proprietary specification is not
consistent with free and open
competition and should be used only
when project requirements are unique,
as documented by the design engineer
and concurred in by Rural
Development, or needed for
interchangeability of parts or
equipment.
Response: USDA agrees that the
application should identify all the major
equipment that is proprietary
equipment and justify how this unique
equipment is needed to meet the
requirements of the proposed design.
USDA has revised the rule to reflect this
for Technical Reports prepared in
accordance with Appendix B. In
addition, the Agency has made it clear
that applicants will use ‘‘open and free’’
competition for the procurement of
project components in a manner
consistent with the requirements of 7
CFR part 3015 of this title.
Energy Audits and Assessments
Comment: Four commenters
requested that a minimum project size
requirement for an energy audit be
$50,000. Commenters were in general
agreement that energy audits are
valuable at projects at this level of costs.
One of the commenters suggested that
USDA consider lowering the project
cost for which an energy audit is
required to below $50,000. Two
commenters felt that the proposed rule
did not clearly state when an energy
audit and an energy assessment were
required.
Response: USDA agrees with the
majority of commenters and is requiring
projects with total eligible project costs
greater than $50,000 to conduct an
energy audit. In addition, these energy
audits must be conducted or reviewed
by an energy auditor. This requirement
is being implemented for all
applications. USDA is not lowering it
further under this program, but will
encourage applicants to utilize an
energy audit on all such projects when
implementing this program.
The energy audit is a useful tool
regardless of the size of the project.
USDA believes that, given its cost, it
should be required only for projects
with total eligible project costs greater
than $50,000. Energy audits on lower
cost projects are still useful and USDA
does not want to discourage applicants
of lower cost projects from conducting
an energy audit. Therefore, USDA is not
requiring energy audits for projects with
total eligible project costs of $50,000 or
less, but wants to allow those projects
the option of using an energy
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assessment in lieu of an energy audit. In
summary, the sections have been
rephrased to make clear our intent—that
an applicant is required to conduct an
energy audit for projects with total
eligible project costs greater than
$50,000 and that, for projects with total
eligible project costs of $50,000 or less,
the applicant is required to conduct
either an energy audit or an energy
assessment.
Comment: One commenter stated that
rule needs to clearly state that an energy
audit is required on all energy efficiency
projects under the documentation
portion of the regulations.
Response: As noted in the previous
response, energy audits are not required
for all energy efficiency projects. The
rule has been clarified to clearly
indicate when energy audits are
required and when they or energy
assessments may be used.
Comment: One commenter stated that
USDA may wish to consider the
requirements of the project team for
energy efficiency improvement projects.
The commenter points out that, in the
technical report for energy efficiency
improvement projects, an energy auditor
is a required part of the project team,
but an energy audit is not required for
projects under $100,000. The
commenter recommended that the title
of energy auditor be changed to energy
auditor/assessor in order to be clear as
to how the requirements of an energy
audit or assessment for energy efficiency
improvement projects would be
affected.
Response: USDA has revised the rule
to reflect that, for energy efficiency
improvement projects with total eligible
project cost greater than $200,000, the
project team should include ‘‘an energy
auditor or other service provider,’’
where other service provider can
include an energy assessor. For energy
efficiency improvement projects with
total eligible project costs of $200,000 or
less, the final rule requires the applicant
to list ‘‘all key service providers,’’ which
would include an energy auditor or
assessor.
The final rule requires either an
energy assessment or an energy audit for
energy efficiency improvement projects.
For energy efficiency improvement
projects with total eligible project costs
greater than $50,000, an energy audit
must be conducted by or reviewed and
certified by an energy auditor. For
energy efficiency improvement projects
with total eligible project costs equal to
or less than $50,000, an energy
assessment or an energy audit may be
conducted by either an energy assessor
or an energy auditor.
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Self-Scoring
Comment: One commenter
recommended that USDA allow
applicants to provide preliminary selfscoring to enable complete technical
review and scoring based on full
applications. Another commenter felt
that self-evaluations in which the
applicant would review which aspects
of their projects needed the most
attention and to understand the funding
projects would be helpful both to USDA
and the applicant. The commenter
stated that USDA could then compare
their score calculations to the
applicant’s self-evaluation and confer
with the applicant if they differ
significantly.
Response: USDA agrees with both
commenters. The final rule requires
applicants to submit a self-score.
F. Funding
Distribution of Funds
Comment: Several commenters made
suggestions on how funds should be
distributed between the grant and loan
programs. One commenter
recommended that a portion of the
funds be specifically set aside for grants
initially, to be transferred to the loan
programs if there are not enough high
scoring grant projects available to use all
set-aside funding. The commenter
recommended that a loose guideline be
added to the regulations regarding the
amount of money allotted for each type
of program. The commenter wants to
ensure that the comparatively small
energy efficiency project proposals have
equal access to funding as larger
renewable energy projects. Because of
their lower cost, energy efficiency
projects are most likely to apply for
grant funding, instead of the loan
guarantee or (in the future) a direct loan
program. The commenter believes that
available funds should be distributed
evenly between the programs sections.
Another commenter suggested a split
of funds between renewable energy and
energy efficiency projects. The
commenter pointed out that the
proposed rule did not elaborate on the
policy used in the last two NOFAs of
setting aside 50 percent of the funds for
energy efficiency projects until all
proposals were reviewed. The
commenter recommended including the
same language from the past two NOFAs
in the final rule.
Response: First, this comment is
outside the scope of the 9006 program
regulation specifically. This comment
deals with how USDA will allocate the
funds provided to the program by
Congress each year. USDA believes that
all projects eligible under the 9006
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program should have equal access to
funds. Each year, USDA will determine
what percentage of funds will be
allocated to each of the funding
programs. In making this determination,
USDA will consider these comments
and other similar comments with regard
to allocations. It is USDA’s intent that,
if the funds set aside for either grants or
guaranteed loans are not entirely
obligated, the remaining funds will be
made available to the other program.
Comment: One commenter requested
that USDA reserve at least 50 percent of
the available funds in a program year for
direct grants. While loans and loan
guarantees provide leverage of Federal
dollars, the commenter believes that
these will have limited appeal to
smaller agricultural producers and rural
small businesses and wants to ensure
that there are sufficient funds available
to support smaller applicants and
smaller projects.
Response: As noted in the previous
response, USDA will consider this
comment each year when we make the
initial allocation of funds between the
various funding programs. USDA points
out that the scoring criteria will result
in higher scores for those applications
from smaller agricultural producers,
which will assist in directing funds to
these producers. USDA does not believe
we should specifically set aside funds
for smaller projects.
Comment: One commenter stated that
‘‘in the alternative, loan guarantees and
grants under the proposed rule should
be allowed to cover up to 80 percent of
the cost of a qualified System.’’ The
availability of long-term, low interest
Federal loans and project suitable grants
would significantly increase the number
of agricultural-based energy systems and
encourage economic development and
diversity within the agricultural
community.
Response: With regard to the
percentage of the loan or grant to be
made available to the applicant, the
statute sets the limits and USDA cannot
increase it to either the requested 80
percent or 100 percent. Therefore, no
change to the rule has been made in this
regard.
Comment: Five commenters stated
that USDA should set aside 10 percent
of available 9006 funds, or
approximately $2.3 million, for the
grant program and allow applications to
be made throughout the year until funds
are exhausted. Any unused funds could
be rolled over to the next year with a
corresponding reduction in
replenishment funding.
Response: As noted in previous
responses, USDA will issue an
announcement each year identifying the
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amount of funds available and the
initial allocation of those funds among
grants, guaranteed loans, and direct
loans. USDA will consider this and
other comments when making those
allocations. If funds initially allocated
for one funding type (e.g., grants) are not
obligated within the fiscal year, USDA
may make those funds available to one
of the other funding types (e.g.,
guaranteed loans) within the 9006
program. USDA does not plan to
otherwise ‘‘set aside’’ any specific
amount of funds for any of the funding
programs.
Lastly, the commenters suggested that
any unused funds be rolled over to the
next year. While USDA would like to
have this flexibility, Congress
determines whether the 9006 program
funds must be spent in a given year or
can be carried forward.
Comment: One commenter suggested
that more of the money be allocated to
small farmers and not just large
corporations.
Response: The scoring system awards
extra points to small agricultural
producers and to very small rural
businesses, providing the applicants
with the opportunity to score higher
than larger agricultural producers.
USDA believes this is the appropriate
method for directing funds to smaller
applicants rather than allocating a
specific level of funds to small farmers.
Comment: One commenter suggested
that grants for emerging applications
should be raised up to 50 percent of the
installed application of up to 5.0
megawatts (MW) for renewable energy
distributed applications.
Response: USDA cannot
accommodate the commenter’s request
because the statute limits the matching
funds for grants to 25 percent and USDA
does not have the authority to raise this
limit.
Comment: One commenter asked why
energy audits or assessments, feasibility
studies, and business plans are included
in this listing of eligible project costs
and whether these activities need to be
completed before the application is
submitted and therefore becomes
ineligible. The commenter stated that if
these activities do not need to be
completed, their applicability needs to
be more clearly explained.
Response: The final rule requires
energy audits or assessments and
Technical Reports. Business-level
feasibility studies will be required for
renewable energy projects with total
eligible project costs greater than
$200,000. (In the proposed rule,
business-level feasibility studies were
required for renewable energy projects
with total eligible project costs greater
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than $100,000.) These activities are
included in the list of eligible project
costs because they are clearly part of
normal project development. Further,
these activities must be completed prior
to submitting the application because
the technical evaluation and scoring of
the application cannot be made without
this information. Failure to supply this
information at the time of the
application makes the application
incomplete, not necessarily ineligible.
USDA will not evaluate or score
applications that are not essentially
complete. Therefore, applicants are
advised not to submit applications
without these items, as applicable.
Comment: Two commenters stated
that, in FY 2003 and FY 2004, anaerobic
digesters were awarded
disproportionately funds compared to
other renewable energy systems during
the same funding periods. A total of $43
million in grant awards were made in
FY 03 and FY 04. However, during the
same time period, anaerobic digesters
were awarded $16 million in grant
funds out of the total $43 million over
2 years. A reason contributing to the
higher portion of grant funds awarded to
anaerobic digesters is due to the high
capital costs inherent to the technology.
Anaerobic digesters systems are not
solely renewable energy systems in and
of themselves. It is only after the
investment is made in generator sets,
that an anaerobic digester serves the
purpose of generating electricity. The
main benefits provided for by an
anaerobic digester are more effective
onfarm manure management and odor
control, especially for facilities with
large numbers of animal units. Not until
the investment is made in the electrical
generation equipment does a digester
become a renewable energy system.
Therefore, awarding one-quarter of a
total project cost for a system that serves
multiple purposes besides renewable
energy generation is not consistent with
the intent of the statute.
Commenter recommended
considering total project costs
associated with the anaerobic digester
and energy recovery systems when
determining total project costs, but to
allow as eligible only those costs
directly associated with energy use or
production, such as engines, boilers,
generators, fuel preparation and
delivery systems, electrical
interconnections, etc.
Response: The commenter refers to
the distribution of funds to the various
technologies made under the 2003 and
2004 NOFAs and states that anaerobic
digesters were awarded a
disproportionate share of the funds.
USDA points out that all projects for
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41283
which funds were sought under these
two NOFAs were accepted. Thus, to the
extent any one technology received
more funds than another reflects the
types of applications received and not
any bias on the part of USDA to fund
one technology over another. In
addition, the scoring in the final rule is
intended to be technology ‘‘neutral.’’
Finally, USDA disagrees with the
commenter’s recommendation that only
those costs associated with the energy
use or production be eligible costs. It is
USDA’s intent that all costs associated
with the development of any renewable
energy technology project, from the
‘‘ground up,’’ and as specified in the
rule are eligible costs.
Post-Application
Comment: One commenter noted that
project funding is allowed for post
application construction or project
improvements, except residential. The
commenter suggested that USDA add in
parentheses after residential (single
family or multi-family) or simply say
housing landlords are not eligible for
assistance.
Response: USDA does not agree that
further clarification is needed within
the regulation. USDA believes that the
phrase ‘‘residential’’ plainly includes
single family and multi-family
residences. If additional clarification is
needed, USDA will revise its
regulations.
Comment: One commenter expressed
concerns that grant funding could not be
used for residential projects. The
commenter stated that residential and
business areas are inseparable on many
farms and that forcing farmers to
separate such activities would be an
undue burden. The commenter
recommended that the rule be changed
to allow residential-related expenditures
when they are clearly business-related
expenses or when they cannot be
distinguished from business expenses.
Three other commenters
recommended that farm-based systems
sharing a single meter for residential
and business purposes should be
allowed.
Response: USDA recognizes that there
will be instances where it is impossible
to distinguish between residential and
business areas. The decision to exclude
residential projects was a policy
decision on the part of USDA, and we
have decided not to make a change as
requested by the commenter. USDA
made this decision, in part, on the basis
of the availability of other Federal
programs for residential projects and the
availability of numerous State programs
for residential projects. USDA believes
that it is an unnecessary duplication to
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include residential projects under the
9006 program. In conclusion, if an
applicant cannot separate residential
from business, the project will not be
eligible under the 9006 program.
Therefore, a single meter measuring
residential and business usage is not
allowed.
Comment: Two commenters requested
that the ‘‘post-application’’ period be
better defined. One of the commenters
stated that it is not entirely clear exactly
when the ‘‘post-application’’ period
begins. The commenter recommended
that ‘‘post-application’’ be defined as
after the date when the USDA officer
receives the completed application.
The other commenter believes that
there needs to be a clarification of when
the project is considered postapplication purchase and postapplication construction. The
commenter questioned whether the
applicant cannot initiate any
construction until the application is
filed, or if the applicant is expected to
wait to initiate construction until the
application is filed and approved by the
Agency (even if the project will move
forward regardless if it receives
funding). This commenter also
suggested using the term ‘‘post-award’’
rather than post-application to further
clarify and reinforce the concept that
the project should not start until
funding has been awarded and the
necessary environmental review has
been done.
Response: USDA agrees that the date
the post-application period begins needs
to be better defined and further agrees
with the commenter that the postapplication period begins when the
Agency receives an ‘‘essentially’’
complete application. An ‘‘essentially’’
complete application is one that has all
parts necessary for USDA to determine
applicant and project eligibility, to score
the application, and to conduct the
technical evaluation. USDA has
incorporated this concept in the
definition of ‘‘post-application.’’
With the date of the post-application
period beginning when the Agency has
received the completed application, the
rule allows an applicant to incur costs
once an essentially complete
application has been received by the
Agency. The applicant does not have to
wait until the application is approved to
begin construction. However, if the
applicant takes any action that would
limit the range of environmental
alternatives to be considered or that
would have an adverse effect on the
environment, the project will be
ineligible. Also, if the applicant begins
construction prior to submitting a
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completed application, those costs are
not eligible.
Finally, USDA does not see the need
to substitute the term ‘‘post-award’’ for
‘‘post-application.’’ The main difference
is that environmental clearance would
have been completed by the Agency
post-award. Therefore, the applicant
would not have to guess, as they do
post-application and pre-award,
whether their construction would
potentially limit the range of
environmental alternatives to be
considered or have an adverse impact
on the environment and thereby make
the project ineligible. USDA believes
that education of those implementing
the program and clarification of this
point here is sufficient. Therefore,
USDA has not revised the terminology
as suggested.
New Construction
Comment: One commenter
recommended that the proposed rule,
which currently excludes new building
construction, unless it replaces a
virtually identical facility, be changed
such that the incremental cost of energy
efficiency and renewable energy relative
to standard new building construction
could be considered an eligible expense.
Response: USDA believes that there is
no objective way to implement the
commenter’s suggestion and is
concerned that to try to implement the
commenter’s suggestion could lead to
abuse. Therefore, USDA has not revised
the regulation per the commenter’s
suggestion.
In-Kind Contributions
Comment: Several commenters were
concerned about limiting the in-kind
contribution to 10 percent, with most
suggesting that it be raised to 25
percent. Commenters generally felt that
limiting in-kind contributions would
unnecessarily hamper collaboration
efforts with such entities as universities,
private foundations, and research
partners.
Response: USDA believes that 10
percent is a large enough ‘‘window’’ to
allow universities and other parties to
provide the type of assistance they are
capable of providing. Nothing in the
rule precludes such entities from
assisting applicants, and the applicant
still benefits at the 10 percent limit.
Therefore, USDA has retained the 10
percent limit on in-kind contributions
in the final rule.
Comment: One commenter felt that
provisions within these sections did not
make it easy for the farmer or small
business to serve as contractor. The
commenter felt that USDA should allow
in-kind contributions by farmers or
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small businesses and should allow
farmers and small businesses to serve as
contractors ‘‘without so much red tape
to save cost and to help leverage Federal
funds.’’
Response: The scope and complexity
of many of the projects that would be
funded under the 9006 program would
require the use of third-party entities
that possess the requisite expertise to
construct renewable energy projects and
make energy efficiency improvements.
Further, if a project is not properly
constructed and installed, the applicant
can hold the contractor responsible for
completing the project satisfactorily.
This level of accountability is lost if the
applicant is also the contractor.
Therefore, except as discussed below,
USDA has decided that it is in the best
interest of the 9006 program as a whole
to prohibit applicants from also being
the contractor.
Under the final rule, applicants will
be allowed to perform part of the work
themselves provided they meet the
expertise requirements contained in
§ 1780.67. As noted above, however, the
applicant’s in-kind service will not be
counted towards the matching fund
requirement and will reduce the total
eligible costs associated with the project
(thereby reducing the maximum amount
of funds that could be requested).
Comment: One commenter stated that,
although requirements for in-kind
contributions were reasonable, strictures
against any other Federal co-funding
could restrict applications. The
commenter observed that an applicant
could receive funding from Federal
sources other than USDA. Rather than
impose a blanket ban on other Federal
funding, the commenter recommended
that USDA develop a specific list of
programmatic funding exclusions.
Four other commenters suggested that
co-funding from State rebate programs
be fully allowed. Another commenter
stated that USDA should allow full cofunding from State public benefit rebate
programs.
Response: USDA made an
administrative determination that the 25
percent limit for grant funding of a
project is applicable to funds received
under the 9006 program and all other
Federal grants. No changes have been
made in the final program. State
funding, regardless of source, is an
acceptable source of matching funds.
Funding Levels
Comment: One commenter requested
clarification of the $750,000 grant
limitation per entity. The commenter
asked if the limit applies to a single
fiscal year. The commenter also asked if
the same individual or entity can apply
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for that amount the following year as
well.
Response: USDA has clarified in the
regulation that the $750,000 grant
limitation applies to the Federal fiscal
year. Applicants may apply for grants
(or loans) in successive years, with no
limitation. However, if a grantee (or
borrower) has not made satisfactory
progress towards the completion of
projects previously funded under the
9006 program, as determined by USDA,
USDA will deny further grant or loan
assistance.
Comment: One commenter requested
clarification on the relationship of the
B&I program and the proposed rule. The
commenter asked whether the B&I
program guaranteed 50 percent of the
loan or 80 percent to 100 percent.
Response: Under the 9006 program,
an applicant may request guaranteed
loans under both the 9006 program and
the B&I program for the same project. In
this instance, two loans would be
established—one under the 9006
program and the other under the B&I
program. The percent guarantee for each
loan would be determined based on the
respective program. For the 9006
program loan, the percent of guarantee
would range from 70 to 85 percent
depending on the amount of funds being
requested for the 9006 program loan (see
§ 4280.123(c)). For the B&I program
loan, the percent guarantee would range
from 60 to 80 percent, unless the
Administrator grants an exception in
which case the loan guarantee could be
as high as 90 percent (see § 4279.119(b)).
Comment: Two commenters suggested
that the grants be limited to certain size
(kilowatt) restrictions. One of the
commenter suggested that grants be
limited to systems of 10 kW or less, with
the 25 percent grants capped at $15,000.
The other commenter suggested that
grants would be limited to systems of
200 kW or less, with the 25 percent
grants capped at $50,000.
Response: USDA believes there
should be an emphasis on small
projects. However, USDA believes it is
important for the program to be
available to as many eligible projects as
possible. Consequently, USDA disagrees
with the approach used in this comment
to place emphasis on small projects.
Instead of adopting the size limitations
suggested by the commenter, USDA has
decided to emphasize small projects by
awarding them priority points.
Although the approach is different, we
believe this captures the concern of the
commenter.
Comment: Several commenters
commented on the minimum funding
level proposed for grant applications.
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Several of the commenters supported
the minimum funding amount of
$2,500. In general, these commenters
stated that this level will encourage
small agricultural producers or rural
small businesses to apply for funding,
that projects requiring additional
assistance under $2,500 are not likely to
benefit in any sustainable way from the
additional assistance, and that the
$2,500 amount also potentially allows
additional leverage for a larger number
of projects to be funded.
Two commenters, on the other hand,
requested that USDA lower the
minimum funding level. One of these
commenters stated that the majority of
their company’s audit reports
recommend installing a mix of
equipment that costs between $6,000
and $10,000. Since there is a $10,000
minimum equipment cost that farmers
must reach in order to be eligible for
Section 9006 grants, many small farms
that can achieve significant energy
savings are not eligible to apply for any
assistance. These small farmers
comprise the group targeted by Section
9006 as needing the most assistance, yet
with the proposed rule they are left out.
One of the commenters recommends
that, in order to best serve the small,
possibly struggling farms, USDA
consider lowering the minimum
equipment cost.
The other of the two commenters
requested USDA to clarify these criteria
to allow applications that combine
small energy efficiency projects.
Although energy-efficiency projects can
take the form of large capital projects,
they are often improvements and
upgrades to existing equipment and
facilities. As such, energy-efficiency
projects do not always involve large
capital expenditures. Given that small
farms and other rural small businesses
are a major target audience, it is likely
that total project costs for many
individual energy-efficiency projects
will fall under $10,000 (making them
ineligible for grants assuming a
minimum grant of $2,500 with a 75
percent cost-share) or even $5,000
(making them ineligible for guaranteed
loans, assuming a minimum loan of
$2,500 with a 50 percent cost-share).
Response: USDA proposed the $2,500
minimum funding level because the
Agency recognized the application
process, as proposed, was such that it
would be unlikely that projects costing
less than $10,000 would apply for funds
under this program. However, with the
simplified application process that
allows applicants to submit a less
detailed application, we believe that the
minimum funding level can be reduced
to help attract additional, worthwhile
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projects. Based on the commenters’
suggestions, we have set the minimum
funding level at $1,500 (equivalent to
$6,000 in total eligible project costs at
the 25 percent funding level) for energy
efficiency improvement projects.
Comment: Two commenters
expressed concern over the minimum
funding amount of $2,500 for
guaranteed loans. Both commenters
stated that it is not practical or
economical to complete the paperwork
process for that small of a loan. One of
the commenters recommended that the
minimum funding level be raised to
$100,000. The other commenter
recommended at least $50,000.
According to this commenter, it is
generally not worth anyone’s effort for
the documentation and costs associated
with a guaranteed loan to look at
anything less than $100,000.
Response: In the final rule, USDA has
raised the minimum amount for a
guaranteed loan from $2,500 to $5,000.
If the new minimum amount is still not
practical or economical to complete the
paperwork process for that size loan,
then a lender is not required to
participate in that loan.
Comment: One commenter requested
additional clarification to determine the
collateral positions/requirements if the
maximum loan request was applied for
under this rule and another loan was
requested under the regular B&I
program.
Response: Where joint financing is
being secured by the same assets, a
parity lien position will be taken.
Other Funding Mechanisms
Comment: One commenter suggested
that commercialized systems should
also be eligible for the USDA loan
program either under Section 9006 or
Farmers Loans or via the Rural Utility
Service (RUS).
Response: Commercialized renewable
systems are eligible under the 9006
program. Commercial systems
producing electricity are eligible for
funding under the RUS programs.
However, the Farmers Home
Administration is no longer in
existence. To determine whether or not
RUS programs are of interest to an
entity, that entity should contact RUS
directly.
G. Evaluation/Scoring of Applications
General
Comment: Three commenters stated
that, in FY 04, USDA awarded several
grants to applicants who also received
grants in FY 03. The commenters
recommended that the rules discourage
multiple applications by the same
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entities by awarding 5 points to
applicants that have not been previous
funding recipients and by limiting
funding for all project phases at a single
site to 2 years. According to the
commenters, these two conditions
would help to spread the Section 9006
funding resources among the broadest
possible number of applicants and in
broader geographic areas.
Response: USDA has revised the
regulation to award 10 points to
applicants who have not received
funding in the 2 previous Federal fiscal
years. USDA, however, disagrees that
funding at a single site should be
limited to 2 years or to any number of
years. USDA believes that each
application should be evaluated on its
own merit without regard to previous
applications made for projects at the
same site. By evaluating each
application on its own merit, USDA
ensures that funds will only go to
projects with significant merit.
Comment: One commenter felt that
the evaluation criteria were not detailed
enough and did not account for the
noneconomic benefits of any particular
project. The commenter recommended
incorporating the following weighted
considerations into evaluation criteria:
• Business Impact, 25 percent.
• Technical Merit, 35 percent.
• Environmental Benefits, 10 percent.
• Replicability, 10 percent.
• Small Applicant, 10 percent.
• Rural Economic Development, 10
percent.
The commenter also provided extensive
justification for his recommendations.
Response: USDA has modified the
criteria for scoring in the final rule,
taking into account this comment and
others. In terms of this commenter’s
suggestions, we have added or modified
the criteria for technical merit,
environmental benefits, commercial
availability (replicability), and small
applicants. We have not added a
criterion for business impact, although
within the technical merit criterion we
have included a subcategory on
financial and market assessment. Lastly,
we have not included a rural economic
criterion. Eligible projects must be
located in rural areas and thus, we did
not see this suggested criterion as
adding value to the scoring process.
With regard to the weighting
suggestions, USDA has re-scored the
criteria as we deemed appropriate, to
give higher weighting to applications
from smaller agricultural producers,
very small businesses, and small
projects. We think this is appropriate to
further the goals of the authorizing
statute.
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Comment: One commenter expressed
two concerns with the evaluation of
grant applications: Inconsistencies in
how the evaluation criteria are applied;
and a disconnect between the kinds of
projects that score well based on these
criteria and projects that have a good
chance for success or even being built.
The commenter provided suggestions
for procedures and language to address
the scoring inconsistencies and ways
that the evaluation criteria can be
improved in order to better reward
stronger projects, including ensuring
that State Offices submit the entire
application along with the assigned
scores, providing more training to State
Offices responsible for administering
the program, and implementing a
system to compare scores between
renewable energy and energy efficiency
projects. With regard to the last
suggestion, the commenter stated that
because the evaluation criteria for the
two categories of grant applications are
different, it is important that USDA
have the ability to compare the projects
to each other when distributing the last
bit of funding each year. The commenter
believes that a low-scoring energy
efficiency project should not be funded
over a relatively higher scoring
renewable energy project if funds for
renewable energy projects are exhausted
more quickly (and vice versa). The
commenter suggested one possible
method for comparing scores: calculate
a percentage of points earned by an
applicant by dividing points awarded by
the total points possible. This
percentage could be used to compare
renewable energy and energy efficiency
projects when allocating the last of the
funds available each year.
Response: In order to ensure
consistent results, USDA is
standardizing its evaluation materials
and providing for a review of all initial
scoring. With regard to the assertion that
there is a ‘‘disconnect’’ between projects
that score well and those that have a
good chance for success or even being
built, USDA has implemented in the
final rule a scoring criterion on
technical merit. This should alleviate
the asserted disconnect for projects
‘‘that have a good chance for success.’’
However, it is nearly impossible to
establish within a regulation whether or
not a funded project will actually be
built by an applicant. USDA believes
that only applicants who actually intend
to build their projects will expend the
effort to submit an application.
Finally, with regard to scoring
between renewable energy projects and
energy efficiency improvement projects,
in the final rule, USDA has revised the
points to equalize the maximum points
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that can be scored by the two project
types. This change puts all projects on
equal footing and allows a direct
comparison of scores. USDA notes that
an applicant is allowed to submit
applications for a combined renewable
energy project and energy efficiency
improvement, and each application will
be evaluated separately based on its
own merit.
Comment: One commenter suggested
that innovative projects leveraging
different sources of funding (loans,
guarantees, and grants) should receive
the highest priority eligible for grants.
Response: USDA disagrees that
different types of funding should serve
as a criterion for scoring applications.
USDA does not believe that combining
different sources of funding is important
in determining which projects receive
funding, and therefore has not adopted
the commenter’s suggestion.
Comment: One commenter
recommended that USDA recognize and
utilize existing support infrastructure to
assist in grant and loan evaluations.
Existing programs within USDA could
be tapped to promote prequalification
screening, build grants-response
assistance, and supply project
development workshops with necessary
materials.
Response: USDA plans to develop
training and assistance material to help
applicants utilize the 9006 program.
However, we have not included prequalification screening to the program
because applicants can and are
encouraged to seek advice from their
State Office prior to beginning the
application process to assess their
project.
Comment: One commenter noted that,
as proposed, the applicant is required to
create financial projections for a
proposed project. In doing this, there are
no required formats and no checks on
whether a given set of projections is
reasonable. As a result, two similar
projects could have very different
financial projections and paybacks. For
example, one wind project might have
a realistic assumption for maintenance
and insurance costs while another might
have underestimated these. The State
Rural Development staffs do not have
the knowledge to catch these
inconsistencies. Similarly, the technical
reviewers at NREL might only catch
these discrepancies if they were way out
of line, for example, by a factor of two
or more for significant expenses.
To address this evaluation problem,
the commenter recommends that USDA,
with the assistance of NREL, develop
standard industry metrics and financial
templates for the most common project
types. Based on the first 2 years of the
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program, these project types should be
small wind, utility-scale wind, and
anaerobic digesters. By having these
metrics and templates, a project with
unrealistic assumptions would be easily
‘red flagged’ by reviewing staffs and,
potentially, receiving either a revised
score or a qualified evaluation by
reviewing staffs.
Response: The Agency agrees with the
concept put forward by the commenter.
We do not believe, however, it is
necessary to have these incorporated
into the rule implementing the 9006
program. We believe that such industry
metrics and financial template would be
better developed by experts in the
industry with input from the U.S.
Department of Energy (DOE), the U.S.
Environmental Protection Agency
(EPA), and USDA. Such material could
then become part of the implementation
tools being developed to assist in the
implementation of the 9006 program.
Comment: One commenter stated that,
currently, State Rural Development
staffs score an application based solely
on information provided by the
applicant. It is our understanding that
Rural Development staffs then
document how these scores were
derived and forward this annotated
score sheet to DOE/EPA technical
reviewers, along with the technical
feasibility study. They do not, however,
forward the complete application
package including financial pro formas.
As a result, technical reviewers must
rely on State staffs to evaluate the
projects on financial grounds. The
commenter recommended that USDA
State Offices forward the complete
application packet to technical
reviewers so that financial information
can be evaluated in more detail.
This same commenter stated that
Rural Development staffs assigned to
this program are, for the most part, not
trained to evaluate renewable energy
and energy efficiency projects, either on
technical or financial grounds. Yet they
are being asked to provide preliminary
scoring for these projects before
forwarding applications on to NREL and
then USDA headquarters. The
commenter believes that the role of the
State Offices in reviewing applications
should be solely to verify that
applications are complete, applicants
and projects are eligible for funding, and
additional sources of funding,
interconnection agreements, and other
qualifying conditions have been
documented. At that point, complete
applications should be forwarded to
NREL or other assisting agencies for
technical and financial review, as well
as project scoring. In addition, NREL
should be provided discretion to adjust
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scoring up or down from what an
applicant claims based on their expert
judgment of realistic energy and
financial performance of the proposed
project.
Response: Under the 9006 program, it
is the Agency’s intent that State Office
staffs review the application to
determine applicant eligibility, project
eligibility, application completeness,
environmental assessment, and other
qualifying conditions, and to assign a
preliminary score to the project. The
Agency believes that State Office staffs
are competent to provide preliminary
scoring of the applications.
The State Office will then forward the
entire application, including financial
information, to the technical reviewers
(e.g., NREL, DOE). The technical
reviewers will evaluate financial and
technical information separately and in
tandem. The technical reviewers will be
responsible for scoring the project on
their own. Under this process, the
technical reviewers will not adjust the
State Office’s preliminary scoring, but
will provide USDA with a
recommendation based on a
comprehensive evaluation.
Once the technical reviewers have
completed their review of the
application, they will return the entire
application with their recommended
score for the application to the State
Office. The State Office will then
forward the entire application to the
National Office. The National Office
will make the final determination of the
score to be assigned to each application.
The National Office will use a
committee composed of experienced
business and financial people to make
adjustments to the score. USDA is the
Agency responsible for the 9006
program and its allocation of funds to
projects.
Comment: One commenter stated that
the regulation language was unclear as
to how the technical review would be
conducted. The commenter did not feel
that traditional lenders would be
capable of performing a technical
review and recommended that USDA
retain the technical review function.
Response: While it is unclear to the
Agency as to why the commenter
thought this would be conducted by a
lender, as stated in the previous
response, USDA intends to retain the
technical review function for all
proposed projects.
Comment: One commenter asked
USDA to clarify whether the criteria to
be ‘‘* * * individually addressed in
narrative form on a separate sheet of
paper’’ are to be addressed by the
Agency or the applicant.
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Response: The sentence referenced by
the commenter should have referred to
the applicant. In the final rule, this has
been replaced with the requirement for
the applicant to self-score the project.
Comment: One commenter suggested
that scoring be geared toward capturing
measures that are easily replicated.
Response: We agree with the
commenter that scoring should be
geared toward measures that are easily
replicated because this provides for
objective scoring. We have changed
some of the scoring criteria significantly
since the proposal. We believe that the
scoring criteria included in the final
rule are necessary from both a statutory
perspective and an evaluative
perspective. We have tried to make each
measure as replicable as possible, but
recognize that for some criteria (e.g.,
technical merit), this is essentially not
practicable.
Ineligible or Incomplete Applications
Comment: One commenter stated that
as written, it leads to the conclusion
that a decision that an application is
incomplete can be appealed when in
fact it may be a decision subject to
review rather than appeal. The
commenter, therefore, suggested that
between the words ‘‘any’’ and ‘‘appeal’’
add the phrase ‘‘applicable review or.’’
Response: A determination by USDA
that an application is incomplete is
subject to 7 CFR part 11, and we believe
this is sufficiently clear so that no
change is necessary.
Energy Efficiency Techniques and
Practices
Comment: One commenter suggested
that additional points be given to
applications for renewable energy
systems that specify energy-efficient
procedures and behaviors in their
management plans. The commenter
believes that energy-efficient techniques
and practices developed with today’s
farming equipment can improve a farm’s
receptiveness to new technologies and,
therefore, improve the eventual payback
of renewable energy projects. The
commenter further maintains that
behavioral and procedural project
elements require no capital investment,
and can be incorporated into project
management plans for renewable energy
systems.
Response: While USDA agrees that
management plans that incorporate
specific energy-efficient procedures and
behaviors are to be applauded, such
measures cannot be measured at the
time an application is submitted. It is
possible that a management plan
incorporating specific energy-efficient
procedures and behavior is never fully
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implemented, while a management plan
that does not address these items is
implemented in a fashion that
incorporates these measures. USDA
does not believe, in the end, that these
measures can be objectively evaluated at
the time of application scoring and,
therefore, has decided not to incorporate
this suggestion in the final rule.
Energy Replacement and Generation
Comment: One commenter pointed
out that producers who seek to provide
energy directly to their operators can
earn at most 20 points for the quantity
of energy produced. According to the
commenter, the program was written to
benefit both larger and smaller systems.
The commenter urged the Department to
increase the opportunity for smaller
systems to compete by reducing the
points awarded to systems intended
primarily for sale to no more than 10.
Another commenter recommended
that USDA adjust the scoring system to
reward higher value on-site generation,
which offsets retail energy costs, rather
than commercial generation of
electricity sold at wholesale rates.
Response: USDA agrees with the
commenters and has reduced the points
associated with the generation of
energy.
Comment: One commenter requested
that case-based optimization and
integration be used and be better
developed in this rule. According to the
commenter, the proposed point
weightings arbitrarily establish an
‘‘either-or’’ condition not stemming
from the 2002 Act. The commenter
states that, for most onsite energy
projects, strict dedication to electric
generation may be only marginally
economical as stand-alone applications,
while economies and efficiencies can be
improved through better combined heat
and power (CHP) integration to serve
both facility thermal and electric loads.
This ‘‘case-optimized’’ level of project
improvement couples design-based
energy efficiency with installation of a
renewable energy generation package
but requires a different weighting of
criteria.
Response: USDA generally agrees
with the commenter and the revisions
we have made to the final rule should
address most of the commenter’s
concern. In the final rule, applicants can
receive points based on one of three
scenarios—energy replacement, energy
saving, or energy generation. These
scenarios are not focused on electric
generation. CHP projects that are
installed primarily for self-use by the
agricultural producer or small business
should score well under the energy
replacement scenario compared to
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projects that are strictly electric
generation projects.
Comment: One commenter asked if a
renewable energy project can be shown
to offer significant increases in energy
efficiency through optimal use of
thermal energy in addition to electrical
energy, will preference for CHP
integration be given over ‘‘electric-only’’
project design.
Response: While USDA acknowledges
that CHP integration projects are
inherently more efficient than electriconly project designs (producing more
energy per unit input), we have not
given direct preference to CHP
integration projects in the final rule.
Instead, because they are inherently
more efficient, such projects will score
higher than electric-only projects during
the scoring of applications. USDA
believes this is the best way of
encouraging such designs within the
overall framework of the 9006 program.
Comment: One commenter suggested
changing the last two words in proposed
§ 4280.112(d)(1)(i)(A) from ‘‘utility
company’’ to ‘‘current energy supplier’’
because some projects may be replacing
propane and the propane company will
not necessarily be a ‘‘utility company.’’
Response: USDA has deleted the last
sentence in the referenced paragraph,
because we deemed it to be only
guidance and, thus, not necessary to the
final rule. USDA notes that we agree
with the commenter’s point that some
projects may be replacing propane, but
with the elimination of the sentence, we
do not need to further address this
comment.
Comment: Four commenters stated
that USDA should clarify whether
‘‘energy replacement’’ refers to total use
for the farm/business or replacement of
just one source of energy consumption
(e.g., hot water or irrigation pumping).
This is important, as a potential project
could significantly replace the energy
used in one farm or business activity
while having less of an impact on the
enterprise’s overall energy use. As long
as the renewable energy project is
related to a measurable use and
specified application of energy (e.g.,
propane consumption for hot water or
electricity consumed for irrigation), then
the applicant should not have to
measure energy replacement against
overall energy use but just against that
specified source of energy consumption.
Another commenter stated that
clarification is needed regarding the
base of energy use against which the
energy replacement will be measured.
That is, if a farmer is planning on
generating electricity, is the base
amount the energy bill for the entire
farm enterprise, for only the farmstead,
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or for only one grain elevator? This
commenter felt that either of these could
be a legitimate base.
Response: USDA agrees with the
commenters that energy replacement
should be measured against the energy
consumption of the specific source
being replaced and not against the
overall energy consumption of the
business. USDA, therefore, has
reworded this criterion to reflect the
commenters’ suggestion. In the final
rule, we have indicated that the base is
the: ‘‘estimated quantity of energy
consumed over the same 12-month
period during the previous year by the
applicable energy application.’’
Comment: One commenter suggested
that a definition of what constitutes the
‘‘baseline’’ for baseline energy usage as
discussed in proposed
§ 4280.111(d)(10)(iii)(A), may be helpful
to applicants and reviewers in
evaluating a project. The commenter
asked if the ‘‘baseline’’ is considered as
the current energy usage and if the
baseline can be considered for a
production improvement project. In
many cases, according to the
commenter, energy efficiency projects
are implemented in conjunction with
production increases. This may result in
a net increase of energy usage but allows
for a reduced amount of energy required
per unit of production. The commenter
suggested that ‘‘baseline’’ be defined as:
Total energy consumption during
production by a process or facility.
Response: While we have not added
a specific definition to the rule for
‘‘baseline’’ energy usage, we have
clarified in the evaluation criterion, as
noted in the previous response for
energy replacement, that the baseline is
the ‘‘estimated quantity of energy
consumed over the same 12-month
period during the previous year by the
applicable energy application.’’ We
believe this provides sufficient guidance
for determining baseline energy usage
for energy efficiency improvement
projects.
As noted in a previous response,
while we have not revised the definition
of energy efficiency improvement, we
have retained the phrase ‘‘that reduces
energy consumption.’’ This allows an
applicant to express the reduction in
energy consumption in a number of
ways, including, but not necessarily
limited to, energy saved per unit of
production.
Environmental Benefits Criterion
Comment: Several commenters
suggested that this criterion specifically
identify environmental standards (in
addition to health and sanitation
standards) and that additional points be
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given to projects that exceed applicable
environmental, health, and sanitation
standards. Some commenters objected
to the awarding of points to applicants
whose projects end up just meeting the
applicable standards.
Response: USDA has determined that
this criterion should focus on
environmental goals, as suggested by the
commenters, but should not address
health and sanitary standards.
Therefore, USDA has revised this
criterion to address only environmental
goals, which awards points to those
projects that contribute to the
environmental goals and objectives of
other Federal, State, or local programs.
Comment: One commenter stated that
the criteria listed in the proposed rule,
‘‘to upgrade an existing facility or
construct a new facility required to meet
sanitary standards,’’ limits greatly the
amount of environmental benefit that
could be reported as required by the
statute. Some suggestions would be to
report the amount of nitrogen oxides,
sulfur oxides, hydrogen sulfide, and
other pollutants prevented, as well as
the reduction of fossil fuels consumed
due to the installation of the system.
Other environmental criteria may also
examine the potential impact on local
water quality and wildlife.
Response: As noted in the previous
response, USDA has revised this
criterion to only address
‘‘environmental goals.’’ The
environmental goals are intentionally
worded broadly to allow applicants the
flexibility of determining which goals
and objectives can be considered,
including emission reductions. In order
to obtain the points associated with
‘‘environmental goals,’’ the applicant
must provide documentation from an
appropriate authority supporting the
applicant’s claim.
Comment: Three commenters pointed
out that Congress specified that USDA
should take into account ‘‘the expected
environmental benefits of the renewable
energy system’’ in considering the
amount of a grant or a loan. The
Department proposes to assign points
for environmental benefits only if the
project is helping an operator to comply
with an existing law or regulation (‘‘to
upgrade an existing facility or construct
a new facility to meet applicable health
or sanitary standards’’). The
commenters suggested that the
Department should reconsider this
criterion in the proposed rules. Since
everyone is subject to the same laws, we
believe the Section 9006 program
should not subsidize compliance with
the laws. The commenters believe that
the government should not be in the
business of paying entities to comply
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with the law. To resolve these concerns,
the Department should make clear that
the term ‘‘environmental benefits’’ in
the statute means the expected or likely
quantifiable pollution reduction or other
environmental gains by a particular
project.
Response: In revising this criterion,
USDA believes that projects that
‘‘contribute’’ to environmental goals and
objectives should receive points. USDA
does not believe this contribution needs
to be limited to exceeding such goals
and objectives.
Comment: One commenter
recommended changing the end of the
last sentence from ‘‘is needed and
required to meet the standard’’ to read
‘‘will result in the standard being met.’’
Many environmental regulatory
agencies will not proscribe a single
means to attain a standard so the
suggested wording allows for the ‘‘more
than one way to skin a cat’’ approach to
be allowed.
Response: Because of the change in
this criterion, as noted in previous
responses, this suggestion is no longer
valid.
Commercial Availability Criterion
Comment: One commenter asked why
the project would gain an additional 10
points when a project is not even
eligible for the 9006 program if it is not
replicable and commercially available.
The commenter also asked what the
appropriate way would be to address
the use of foreign technology. For
example, the commenter asked if a
renewable energy system in use in
Germany, but never has been utilized in
the United States, is considered
commercially available and replicable
for the 9006 program. Lastly, the
commenter asked if there any
regulations restricting the use of foreign
technology, engineering, and imported
products.
Response: The project eligibility
criteria include the requirement that a
project be either pre-commercially
available or commercially available.
This criterion provides points for those
projects that are commercially available,
whereas a pre-commercial project
would not receive any points under this
criterion. USDA has decided to keep
this criterion in the final program.
Commercial availability and
replicability of technology in a foreign
country does not translate to
commercial availability and
replicability in the United States. To
meet these requirements in the United
States it will be necessary for the foreign
firm to have a business presence in the
United States to support the applicant
in the design, purchase, operation, and
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maintenance of the technology
provided, and there will need to be
sufficient operating experience by U.S.
operators. If there are no operating units
in the United States, the technology will
normally be considered pre-commercial
without adequate and serviceable
performance and service guarantees
from the foreign supplier. Otherwise,
there are no restrictions in this
regulation on the use of foreign
technology, engineering, or imported
products.
Small Agricultural Producer
Comment: Several commenters stated
that the criterion for small agricultural
producers needed to be revised to
provide more points and to reduce the
gross market value associated with this
criterion.
Response: USDA agrees with the
commenters that more points need to be
given to small agricultural producers
and that the threshold for obtaining the
points needs to be adjusted. In the
proposed rule, agricultural producers
with less than $1 million in gross
market value would have received 10
points. In the final rule, we have
reduced the gross market value to
$600,000 and the awarded points to 5.
In addition, we have added one
additional condition under which
additional points can be awarded.
Specifically, if the gross market value is
less than $200,000, the applicant will be
awarded 10 points. In the final rule, we
also award 10 points to rural small
businesses that meet the definition of
‘‘very small business’’ (i.e., a business
with fewer than 15 employees and less
than $1 million in annual receipts).
Cost Effectiveness Criterion
Comment: One commenter
recommended considering simple
payback and simple payback periods
when granting loans. The payback
considers the initial investment costs
and the resulting annual cashflow. The
payback time (period) is the length of
time needed before an investment
makes enough to recoup the initial
investment. But the payback method
does not account for savings after the
initial investment is paid back from the
profits (cashflow) generated by the
investment (project). This method is a
‘‘first-cut’’ analysis to evaluate the
viability of investment.
Response: The Agency agrees with the
commenter and has retained the simply
pay-back criterion under return on
investment in the final rule. In addition,
applicants are required to provide in
their Technical Report an analysis of the
proposed project’s financial
performance, including the calculation
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of simple payback. This financial
performance analysis includes, but is
not limited to, investment and
production incentives, loans, grants,
expected energy offsets, and ‘‘other
information necessary to assess the
project’s cost effectiveness.’’ Thus, the
applicant has the opportunity in the
financial performance analysis to
address savings after the initial
investment is paid back.
Comment: One commenter
recommended altering the evaluation
points system for cost effectiveness to
give greatest priority to energyefficiency projects with payback of 2 to
5 years. The commenter states that
projects with payback under 2 years are
financially strong inherently, and,
therefore, may not require subsidy. The
commenter points out that many energyefficiency projects display 2 to 5 year
paybacks, yet sustain savings well
beyond year 5, with a large potential for
energy savings.
Response: USDA agrees that the
length of payback is important. In fact,
USDA is encouraged by the 9006 statute
to focus on payback. USDA also agrees
that projects with different paybacks
should be treated differently. However,
USDA differs on how those with
different paybacks should be treated. In
the final rule, USDA gives higher
priority points to projects with the
paybacks of less than 4 years, a lesser
priority to projects with paybacks of
between 4 and 7 years, and even less
priority to projects with an 8 to 11 year
payback. USDA believes that projects
with very short paybacks will not likely
need to participate in this program and
consequently the concern raised by the
commenter will be reduced, if not
eliminated.
Matching Funds Criterion
Comment: One of the commenters
suggested that USDA should correct the
apparent discrepancy in requiring
applicants to exhibit financial need
while awarding higher points if the
applicant is able to provide greater than
85 percent of the total project cost.
Two other commenters also believe
that the rule seems to discriminate
against applicants with financial need
because applicants receive more points
for requesting a smaller share of total
project costs.
Response: The availability of
matching funds is a key indicator of an
applicant’s readiness to proceed with
the proposed project. However, USDA
agrees with the commenters that the
approach used in the proposed rule
seemed inconsistent and discriminatory
as described by the commenters.
Therefore, we have made two significant
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changes to this criterion in the final
rule. (Note: In the final rule, this
criterion has been renamed
‘‘Readiness.’’)
First, in the proposed rule, this
criterion awarded points based on the
matching funds provided by the
agricultural producer or the small
business. In the final rule, this criterion
awards points based on matching funds
to be provided by sources other than the
agricultural producer or small business.
Second, in the proposed rule, this
criterion awarded points based on the
amount of matching funds being
provided by the applicant. In the final
rule, points will be awarded on the basis
of the percentage of the matching funds
for which an applicant has received
commitments from the sources
providing those funds prior to receipt of
the complete application by the Agency.
For example, an applicant who has
received commitments for 100 percent
of the matching funds is awarded more
points than an applicant who has
received commitments for 75 percent of
the matching funds.
Note that the revised criterion does
not address the percent of matching
funds as in the proposed rule. Thus, for
example, an applicant providing 50
percent of the matching funds and an
applicant providing 85 percent of the
matching funds both receive the same
number of points if they both
demonstrate they have 100 percent
commitments of the sources providing
the matching funds.
Management Criterion
Comment: Several commenters
expressed concern with this criterion
and recommended that USDA eliminate
it. One of the commenters pointed out
that it is important for USDA to focus
funding on projects with a high
likelihood of success, but awarding
points to professionally managed
projects is misguided and unnecessary
to further this objective. Providing
additional points to projects utilizing
professional managers favor larger
projects for which such management is
a necessity. This goes against a program
goal to support modestly sized projects
and discourages the active participation
of individual farmers and small
businesses in managing their systems.
Farmers who are active in the
management of their own systems see
the benefits first-hand and serve as a
vital conduit for communicating the
benefits of such systems to other
farmers, thus helping to increase their
adoption. The commenter urges USDA
to remove the management criterion for
the evaluation criteria, and suggests that
the likelihood of success of an
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application can be adequately
determined from other criteria.
Three of the commenters stated that
the Department proposes to award 10
points to renewable energy projects
managed by third-party operators. The
commenters recommended that the
Department eliminate this criterion.
First, this proposal penalizes
applications for smaller modular
systems (for example, solar hot water
and photovoltaic systems, small wind
turbines) that may require occasional
third-party maintenance but which
certainly do not require ongoing outside
management. Second, this evaluation
criterion is contrary to the Section 45
Federal Production Tax Credit rules
which require a renewable energy
project owner to be ‘‘actively involved’’
in day-to-day management of the project
(or have sufficient passive income) in
order to be eligible to utilize the credits.
Third, only the largest projects are likely
to involve outside contractors or
managers. The commenters feel this
criterion is a ‘‘one size fits all’’
condition that discriminates against
good projects that do not require outside
management.
Another of the commenters stated that
he would not give 10 points here. The
commenter’s experience over 2 years of
applications shows that almost all
applicants are given these points, if for
no other reason than by merely stating
they will have a third party do the
monitoring. This criterion does not
distinguish one application from
another, and the quality of the
management team is not something one
could easily evaluate in a review of
these applications anyway.
Two other commenters expressed
concern with awarding 10 points if a
renewable energy system will be
monitored and managed by a qualified
third-party operator. One commenter
stated that they had a wind farm
application last year that was not
funded. The applicant has owned,
operated, and maintained wind turbines
for about 10 years, and they are
qualified to monitor and manage their
own wind turbines. However, they lost
10 points because they did not hire a
third party. The other commenter stated
that this stipulation will penalize
applications for smaller projects that
may require occasional third-party
maintenance, but do not need ongoing
outside project management. Only the
largest projects are likely to have thirdparty management, and third-party
management is no guarantee for a more
effective, efficient run project compared
to a farm operator or small business
owner. This criterion is also contrary to
the Section 45 Federal Production Tax
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Credit rules which require a renewable
energy project owner to be ‘‘actively
involved’’ in the day-to-day
management of the project.
Response: USDA agrees with the
commenters and has removed this
criterion.
Comment: One commenter stated that
management is another evaluation
criterion that was subject to the
interpretation of the scorer as to what
constitutes a ‘‘qualified third-party
operator.’’ For example: The best option
for providing construction, operations,
and maintenance services for large wind
turbines is often the company that
manufactures the wind turbine. In FY
2004, there was at least one case where
an application received zero points for
using the turbine manufacturer as a
third-party operator. In at least two
other States, very similar applications
using this same management plan (and
the same turbine manufacturer) received
the full 10 points. The commenter
recommends that for wind energy
proposals, the turbine manufacturer
should be considered a ‘‘qualified thirdparty operator.’’ More direction on
which entities can be considered a
‘‘qualified third-party operator’’ is
necessary. This section also does not
specify how long of a contract the
applicant needs to have with the thirdparty operator, which could be a source
of some confusion. The commenter
suggested requiring 5 years in order to
qualify for full points.
The commenter also expressed
concern that this category seems to
penalize smaller projects where thirdparty management might not have any
particular benefit or even be available.
The commenter recommends that this
category at least be clarified so that
points are awarded for projects with
well-qualified third-party managers
appropriate for their technology. This
category should award points for any
project that presents a good
management plan as determined by the
technical review committee. If a fair
system for awarding points across
technologies is not practical, USDA
should consider eliminating it
altogether. The goal of awarding projects
with a high probability for success
might be better served by a category
based on technical merit.
Response: As noted in the previous
response, USDA has eliminated this
criterion from the final rule. Therefore,
there is no need to address the specific
comments raised by this commenter.
Comment: One commenter suggested
that the ‘‘project management’’ criterion
should be applicable to energy
efficiency activities that support
renewable energy projects.
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Response: As noted above, USDA has
elected to drop this criterion for
renewable energy projects and,
therefore, does not deem it reasonable to
include it now for energy efficiency
improvement projects. Therefore, USDA
has not included project management as
a criterion in the final program for
energy efficiency improvement projects.
Interest Rate Criterion
Comment: Three commenters
recommended deleting this evaluation
criterion. According to the commenters,
assigning points based on lower loan
rates disadvantages applicants who are
not able to get these terms from their
lenders. While an inability to get these
favorable interest rates may reflect the
perceived underlying risk of a borrower
or project, the commenters point out
that it may also reflect the unfamiliarity
with renewable energy and energy
efficiency systems by rural lenders.
Because the borrower is already paying
these higher rates, commenters do not
believe that the borrower should also be
handicapped by not qualifying for these
points in USDA’s evaluation criteria.
Response: USDA has retained this
criterion because it provides some
incentive to lenders to keep their rates
low. In addition, we have revised the
threshold for receiving points for a low
interest rate from 1.75 to 1.5 points
above the prime rate (to be consistent
with the B&I program).
Comment: One commenter noted that,
in evaluating loans, the proposal
recommended giving the same number
of points (5) for rates below the prime
rate plus 1.75 percent and for rates
below the prime rate plus 1 percent.
Response: The commenter is not
correct. A total of 10 points was possible
under the proposed rule—5 points if the
first condition is met plus an additional
5 points if both conditions are met.
While this is still the case, we have
revised the language in the final rule to
make this clearer.
New Criteria
Comment: Several commenters
suggested USDA adopt additional
scoring criteria.
One commenter suggested that USDA
award bonus points for projects which
use wind turbine designs evaluated by
an independent third-party program.
One commenter suggested that USDA
award bonus points for programs which
integrate dispatchable energy generating
schemes with wind energy generation to
increase total reliability and value and
for programs which create diffuse, largescale, regional, on-farm, integrated
wind-farms. The bonus points should be
sufficient to ensure that farmers choose
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to collaborate in a ‘‘cooperative’’
program.
Three commenters suggested that
USDA consider adding scoring
provisions that consider geographic
diversity to assist the Agency in cases of
otherwise equal application scores.
One commenter recommended that
projects which benefit low-income
families should be awarded additional
points.
Response: As discussed below, USDA
does not consider it necessary to
include these criteria in the scoring of
an application.
USDA does not believe that scoring
criteria should favor one technology or
design over another, but each project
should be evaluated based on its own
technical merit; therefore, USDA has
decided not to award points for projects
that use wind turbine designs evaluated
by an independent third-party program.
However, project designs with strong
technical merit will receive additional
priority points.
USDA agrees with the second
commenter’s first comment that
proposals that integrate interruptible
energy generating schemes with wind
energy generation to increase total
reliability and value are desirable.
However, USDA has decided that such
schemes are adequately addressed when
evaluating the overall technical merit of
a proposed project and has decided not
to award points strictly on the
commenter’s suggested basis.
USDA agrees that the model suggested
by the second comment of the second
commenter can be a successful business
model. However, USDA does not
believe that it should be the purpose of
the 9006 program to favor one business
model over another and, therefore, the
suggested criterion has not been
adopted.
USDA does not believe the scoring
criteria for applications should favor
one region of the country over another,
but should remain focused on the
quality of the proposed projects.
Therefore, the suggested criterion has
not been adopted.
USDA has not incorporated a specific
criterion for low-income families. The
criterion that provides points for small
agricultural producers and very small
businesses addresses, to some extent,
the income level of the applicant.
Comment: Three commenters
suggested that USDA include a criterion
that considers the technical or overall
merit of the project, which would help
further USDA’s goal of funding projects
with a high likelihood of success. One
of the commenters provided a sample of
how this category could be
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quantitatively scored by the technical
review team.
Response: USDA agrees with the
commenters and has included a
‘‘technical merit’’ criterion in the
scoring for both renewable energy
projects and energy efficiency
improvement projects.
Comment: One commenter suggested
that criteria be expanded to encourage
diversity of awardees in terms of the
type of farm operation and scale of
operation.
Response: USDA does not believe the
scoring criteria for applications should
favor one type of farm operation over
another, but should remain focused on
the quality of the proposed projects.
Therefore, the suggested criterion has
not been adopted.
With regard to the scale of operation,
the rule already takes scale into
consideration by awarding additional
points to small agricultural producers
and to very small businesses.
Comment: One commenter noted that
the proposed rule makes no distinction
between applicants who have received
previous funds through the 9006
program and those seeking funds for the
first time. To achieve the program goal
of assisting the greatest number of
farmers and small businesses in need,
the commenter suggested that points be
awarded to applicants who have not
received prior funding through the 9006
program.
Response: USDA agrees with the
commenter that one of the goals of the
9006 program is to provide access to as
many different applicants as possible.
As noted previously, USDA has revised
the regulation by awarding 10 points to
applicants who have not received a
grant award (or loan) within the
previous 2 Federal fiscal years.
Comment: One commenter noted that
States with local expertise have received
a disproportionate number of grants. To
help correct this, the commenter
recommended that USDA encourage
participation from regions that have
received limited funding by awarding 5
points for applications from an
underrepresented State.
Response: USDA has not incorporated
this commenter’s suggestion. As noted
previously, USDA will work with State
Offices to help them implement this
program and conduct outreach. USDA
believes this will correct any
‘‘underrepresentation’’ and that it is not
appropriate for the scoring criteria to
assume that responsibility.
Comment: One commenter suggested
that USDA award bonus points for
projects which use wind turbine designs
evaluated by an independent third-party
program. The bonus points should be
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sufficient to ensure that farmers choose
the best options available.
Response: USDA does not consider it
necessary to include this criterion in the
scoring of application and has not
adopted it. USDA will score the
Technical Merit of each proposed
project on the basis of the proposed
technology and the information in the
application, not on the basis of who has
reviewed the proposed project prior to
USDA receiving the application. To
ensure the highest technical merit score,
USDA encourages all applicants to
select the best available technologies in
the marketplace and to the extent an
applicant believes it is necessary to use
technical experts to review the project
to ensure the applicant has not
overlooked any elements that would
affect the technical merit of the project.
However, USDA will not award points
on the basis of a third-party review.
H. Guaranteed Loans
General
Comment: Several commenters
questioned whether the B&I guaranteed
loan program was a good model for the
9006 program.
Response: The commenters did not
specify why they felt that the B&I
program was not a good model. Without
specific reasons, USDA cannot further
respond other than to say we disagree
and have continued to model much of
the 9006 Guaranteed Loan program on
the B&I program. While there are
programmatic and policy differences,
the 9006 program is designed to
complement, not compete with, the B&I
program.
Comment: Two commenters stated
that they believe that the Section 9006
Guaranteed Loan program imposes
review, application, and reporting
burdens on the lender well above those
for the B&I program or the Guaranteed
Loan programs offered by SBA. The
commenters maintained that few
lenders would be willing to go through
this effort in order to close loans
through this program and are more
likely to use the B&I program, which
does not exclude guarantees for
renewable energy systems and still has
capacity for additional loan guarantees.
Response: USDA disagrees with the
commenters that the requirements
associated with the Guaranteed Loan
program under the 9006 program are
more onerous than those under the B&I
program. For the final rule, we reviewed
the requirements associated with the
guaranteed loan portion of the 9006
program and have included those
elements from the B&I program that are
the minimum necessary to ensure
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technically feasible renewable energy
projects and energy efficiency
improvement projects are funded. We
have modified the B&I program
requirements only to the extent
necessary to make the 9006 program
statutorily consistent and to address the
requirements associated with the
particular technologies to be funded
under the 9006 program. As noted in the
previous response, the 9006 Guaranteed
Loan program is meant to complement,
not compete with, the B&I program.
Comment: One commenter
recommended that the application
process under the 9006 program be
more streamlined than the B&I program
to make them worthwhile and
encouraged USDA to look at patterning
the rules on the SBA loan guarantee
program. This commenter encouraged
the Department to retain the guaranteed
loan section in the final rule because
such a program might encourage lenders
to add renewable energy projects to
their portfolios but without the risks
and uncertainty of the market that
would otherwise discourage their
involvement.
Response: We have retained the
guaranteed loan program. In addition,
the 9006 program has simplified the
application process for applications for
guaranteed loans of $600,000 or less, by
incorporating the use of Form RD 4279–
1A and, for those applications for
projects with total eligible project costs
of $200,000 or less, by allowing the use
of a ‘‘reduced’’ Technical Report. No
other streamlining has been done
because any further streamlining would
jeopardize USDA’s ability to ensure
project viability and compliance.
Comment: One commenter suggested
that only those exceptions to the B&I
program be noted in this section in
order to keep the rule short.
Response: USDA agrees with the
commenter and has revised this section,
and others, to identify which sections of
the B&I program are applicable and any
and all differences.
Comment: Three commenters stated
that many of the application,
documentation, loan structure, and loan
servicing requirements applicable to the
FSA guaranteed loan program could
also apply to the renewable energy loan
program and continue to protect the
Government’s interests.
Response: USDA has not adopted this
comment. USDA felt that it is more
important for the 9006 program to be
consistent with other Rural
Development programs for ease of
administration. This consistency should
help borrowers and applicants become
familiar with and meet Rural
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Development requirements across
multiple Rural Development programs.
Comment: Two commenters suggested
that the rule allow for a streamlined and
simplified process for lenders that have
been approved as preferred lenders by
the USDA Farm Services Agency (FSA).
Response: USDA has not incorporated
this suggestion in the final rule. The
types of projects funded under the 9006
program are likely to be significantly
different than those under FSA
programs. FSA programs address
agricultural production, while the 9006
program addresses commercial energy
production projects. Lenders approved
under the FSA program may not be
experienced with the nature and scope
of the technologies associated with the
projects that would be funded under the
9006 program. Therefore, we have not
incorporated the commenters’
suggestion.
Comment: Several commenters were
concerned about the inclusion of the
guaranteed loan program in the
Renewable Energy Systems and Energy
Efficiency Improvements Program. Two
of the commenters were concerned that
the inclusion of the loan guarantees will
reduce funding available for the grant
and direct loan elements of the program.
One of these commenters pointed out
that the 9006 program is one of the few
Federal assistance grant programs
(versus guaranteed loans) that provides
money to individuals to install
renewable energy or energy efficiency
systems. Without information on how
USDA will distribute the funds (what
percentage goes to grants and what
percentage goes to guaranteed loans),
this commenter stated that his office
cannot support the guaranteed loan
aspect of the program. The other
commenter stated that a loan default
could put the grant program at risk and
recommended the use of direct loans
rather than guaranteed loans.
Another commenter stated they have
significant concerns about the proposed
loan guarantee program and urged
USDA to postpone implementation until
higher levels of funding can be
appropriated, or else substantially
restrict the amount of funding available
for loan guarantees compared to grants.
This commenter asserted that
implementing the loan guarantee
program without additional funding
may put the successful grant program in
jeopardy. Adding the administrative
responsibilities of a loan guarantee
program to the already demanding grant
program in the early years of
implementation may prove to be too
much for the overstretched USDA staffs,
likely requiring resources to be diverted
from limited project funds to cover
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administrative costs. Loans and loan
guarantees will not accomplish the
program’s intended goal of offsetting the
high initial capital costs of renewable
energy technologies for rural
communities as effectively as grants,
and we respectfully request that USDA
allow another comment period before a
loan guarantee program is tested to
further examine its efficacy. Section
9006 is the sole direct grant program for
renewable energy and energy efficiency
installations, but these projects are
already eligible for other USDA loan
programs such as the B&I loan
guarantees.
Response: USDA believes that the
guaranteed loan program will
complement, not compete with, the
grant program by guaranteeing loans
made by commercial lenders to
agricultural producers and rural small
businesses to support renewable energy
systems and energy efficiency
improvements. Therefore, we are
maintaining the guaranteed loan
program in the rule.
Comment: One commenter claimed
that the guaranteed loan program, as
written, provides the lender with too
much control of the project. The
commenter maintains that the purpose
of rural development is lost when the
lender, which may be a large financial
institution headquartered far from the
actual project, is responsible for the
oversight of the construction and
operation of the system.
Response: The Agency feels the
regulations provide sufficient oversight
to ensure regulatory compliance and
prudent servicing by lenders. Under the
9006 Guaranteed Loan program, lenders
must demonstrate they have the
capacity and expertise to effectively
underwrite, process, and service all
loans in a prudent manner. In addition,
the lenders are required to provide to
the Agency periodic loan status and
financial reports on the borrower’s
operation, including trends, strengths,
weaknesses, extraordinary transactions,
and other indications of the financial
condition of the borrower. Lastly, the
Agency will meet with the lender
periodically to ascertain how the
guaranteed loan is being serviced and
that the conditions and covenants of the
Loan Agreement are being enforced.
Comment: One commenter stated that
they believe that a loan guarantee
program will not be overwhelmingly
successful with regard to energy
efficiency projects because of the small
funding requests for energy efficiency
projects. For this reason, the commenter
supports both the grant program and the
direct loan program (while also
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41293
supporting the loan guarantee program
for larger, often renewable projects).
Response: While the commenter may
be right in terms of the types of funding
that will be most likely utilized by the
various types of projects, there is no
need to change the structure of the 9006
program as proposed. Adjustments can
be made in 9006 grant or loan
allocations to respond to unexpected
demand.
Comment: One commenter
recommended that, with the exception
of direct, intermediary or nontraditional
lender guaranteed loans, USDA should
utilize grants rather than loans because
the B&I program already allows
renewable energy and energy efficiency
projects.
Response: As noted in previous
responses, the 9006 program is designed
to complement the B&I program, and the
guaranteed loan program within the
9006 program is one of the funding
mechanisms required by the 2002 Farm
Bill. For these reasons, USDA is
maintaining the guaranteed loan
program in the 9006 program.
Comment: One commenter presented
summaries of conversations with two
lenders experienced with wind energy
projects who questioned how effective a
loan guarantee program would be. The
lenders, in general, indicated that the
amount of funding currently available
for the loan guarantee program would
not warrant all the work and risk of
applying for this loan guarantee. The
lenders pointed out that banks would do
their own due diligence for a loan and
projects qualifying for a loan would
receive the loan with or without the
USDA loan guarantee. One of the
lenders indicated that his bank does not
collateralize a farmer’s land. He said, ‘‘A
50 percent loan guarantee would not
bring anything further to the table.’’
Lastly, this lender described how his
bank’s past usage of loan guarantees has
been more as ‘‘a last ditch effort’’ to
keep a farmer around rather than as a
new business prospect. In summary, the
commenter believes that the loan
guarantee program, as presented, does
not appear to offer much to the current
business models being used for farmerowned large wind projects in
Minnesota. The commenter does
acknowledge that this program may
have something to offer different kinds
of banks or as yet undeveloped business
models for farmer-owned renewable
energy projects. However, the
commenter is concerned about how well
this program will be used given this
assessment from representatives that are
already ‘‘up to speed’’ on wind energy.
Response: As noted in previous
responses, the guaranteed loan program
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within the 9006 program is one of the
funding mechanisms required by the
2002 Farm Bill. Therefore, USDA is
maintaining the guaranteed loan
program in the 9006 program. Also as
previously noted, the 9006 program is
designed to complement, not compete
with, the B&I program. Thus, funds from
both programs can be used.
Comment: One commenter stated that
they are concerned about the potential
cost and returns that a lender would
experience under the guaranteed
program making it less attractive as
proposed. The commenter states that the
expenses lenders would incur relative to
the application and servicing
requirements, especially as it concerns
engaging outside technical experts and
monitoring construction activities,
could be significant when the loan is
originated, especially for projects an
individual producer could utilize in his/
her operation on a small scale.
According to the commenter, the
regulations and requirements are geared
toward large scale, multi-million dollar
projects undertaken by alliances of
producers. The commenter illustrates
his concern by noting that, for a lender
with a net interest margin of 3.0 percent,
each $100,000 guarantee commitment
($200,000 loan funds) results in $6,000
available to pay for the origination and
first year servicing of the loan. The fee,
if not passed on to the borrower, would
reduce this amount to $5,000 in this
scenario. The expenses related to
engaging technical experts to review the
project requirements and environmental
impacts, supervising and monitoring the
construction of any facilities, and
ongoing reporting to the Agency could
greatly exceed the net interest income
available to cover these expenses.
Lenders with low net interest margins
will lose money unless the project is of
sufficient size to be profitable for the
lender. Such a break-even size may
represent too large of a project for
moderate-sized producers to develop,
and they would not be able to benefit
from the program.
This commenter was also concerned
that, as written, the guaranteed loan
program would discourage lenders from
participating. Specifically, the
commenter made two recommendations
to encourage lender participation. First,
the commenter recommended that
USDA relax its underwriting
requirements in order to encourage
lender participation in the program. Due
to the limited guarantee percentage for
any given project, lenders have a
significant exposure in a project and
this should provide Rural Development
staff with sufficient flexibility to relax
its requirements and still protect the
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government’s interest. The preamble
states that smaller projects, or projects
with a mature technology, will require
less information. The apparent
threshold for a ‘‘small’’ project is less
than $100,000 in project costs. The
commenter recommended that USDA
raise this threshold significantly in
order to encourage lenders to utilize the
program and be able to benefit small
operations.
Second, the commenter recommended
that USDA require customary loan
analysis and documentation relative to
projects under $1,000,000 (a $500,000
guarantee), especially for lenders with
FSA preferred lender status, and that
loan servicing be prudent and at all
times protect the Government’s interest
in the loan.
The commenter believes that having
these two requirements for originating
and servicing loans would greatly
simplify the regulations that lenders are
required to follow for small projects.
While this would result in differences
between loan guarantee applications
and lenders, according to the
commenter, the burdensome expenses
would be minimized and the returns to
lenders from participating in the
program could be sufficient to
encourage participation.
Response: USDA has not adopted
these recommendations because the
various requirements in the 9006
program are consistent with other
Federal guaranteed loan programs’
commercial underwriting and servicing
standards. Therefore, we have not
revised the final rule with regards to
these aspects. On the other hand, as
noted previously, small projects (i.e.,
those with total eligible project costs of
$200,000 or less) now have less burden
associated with their applications by
being able to submit less detailed
Technical Reports. In addition,
applications for guaranteed loans of
$600,000 or less may submit the short
application form for guaranteed loans
(i.e., Form RD 4279–1a).]
Comment: One commenter stated that
little effort had been made to develop a
guaranteed loan program tailored to
individual farmers and rural small
businesses. The commenter stated that
the level of documentation required in
the proposed rule is too cumbersome for
most applicants. The commenter stated
that while the B&I program on which
the proposed program is modeled is a
good program, it is intended for larger
businesses, with loan levels often in the
tens of millions of dollars. The level of
financial screening for these large loan
guarantees is excessive if applied to the
smaller loans that should be offered
under the 9006 program. The
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commenter also noted that potential
lenders have indicated that they are
reasonably unlikely to participate in
such a cumbersome application
approval and lending process. The
commenter then pointed to the SBA and
the FSA guaranteed loan programs as
potential models for the 9006
guaranteed loan program and urged
USDA to reconfigure the 9006
guaranteed loan program along these
lines. For example, applications could
be modeled on SBA’s LowDoc program
for small guaranteed loans, which are
substantially streamlined relative to the
proposed 9006 application.
Response: Based on the commenter’s
concerns, we have adopted a reduced
Technical Report for guaranteed loan
applications for projects with total
eligible project costs of $200,000 or less.
We believe that this will facilitate access
to the guaranteed loan program for small
agricultural producers and small rural
businesses.
Term of Loan
Comment: Two commenters
recommended increasing the term of the
loan. One of the commenters stated that,
for some projects, an equipment lending
term of 15 years may be low. This
commenter requested expanding the
term of loan for at least some
technologies to 25–30 years. The other
commenter stated that ‘‘it is our belief
that the USDA would be most helpful to
farmers and agricultural producers if it
would offer long-term (20 to 30 year),
low interest loans for up to 100 percent
of the equipment cost of farm-sited
thermophilic anaerobic digester based
renewable energy systems that produce
electrical energy for export to the local
power grid or biogas available for
heating, cooling, drying or other
agricultural processed on the farm.’’
Response: USDA agrees with the
commenter that the term of loan needs
to be lengthened because of the nature
of the technologies being funded under
the 9006 program and, therefore, has
increased for equipment and machinery
the maximum term of loan to 20 years.
By statute (9006(c)(1)(B)), USDA cannot
offer loans in excess of 50 percent of the
cost of the activity.
Guarantee/Annual Renewal Fee
Percentages
Comment: One commenter noted that,
as proposed, the initial guarantee fee is
1 percent and in subsequent years it is
0.5 percent per year. The commenter
recommended deleting the use of a
guarantee fee in subsequent years
because having this fee will discourage
any lenders from participating in this
program.
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Response: USDA has retained these
provisions in the final rule. USDA does
not have to charge the annual renewal
fee. We will identify if the annual
renewal fee will be charged when we
issue the announcements for each fiscal
year.
Lien Priority
Comment: One commenter, referring
to the list of collateral and lien priority,
stated that perhaps some suggestions
could be made as to the appropriate
relative lien priority (e.g. first, second,
parity) between two USDA guaranteed
loans—one under this program, the
other under the B&I program.
Response: At minimum, the 9006
program must have parity. USDA will
not accept a junior lien position under
the 9006 program. Section 4280.139(b)
has been revised to indicate this.
Eligible Lenders
Nontraditional Lenders
Comment: Commenters recommended
allowing non-traditional lenders to
participate in the guaranteed loan
portion of the program and made
suggestions for allowing certain entities
to be eligible lenders. Some of the
commenters suggested that
nontraditional lenders may have more
‘‘expertise’’ with the renewable energy
industry. Commenters identified energy
service companies and rural electric
cooperatives as two potential
‘‘nontraditional’’ lenders who should be
allowed to participate in the 9006
program. One of the commenters
recommended allowing non-traditional
lenders for loans of up to $250,000.
According to this commenter, this will
allow some State lending authorities
and Catalogue of Domestic Federal
Assistance (CDFA) organizations access
to the program, and many of these
groups are targeting energy efficiency/
renewable projects.
Response: USDA agrees with the
commenters that nontraditional lenders
should be allowed. Therefore, USDA
has revised the regulation to allow
lenders as they are allowed under the
Agency’s B&I program, except for
mortgage companies that are part of a
holding company.
Comment: One commenter noted that
the USDA should allow intermediaries
and recommended that USDA consider
a loan program like the Intermediary
Relending Loan Program for States who
use their renewable energy or energy
efficiency funds to make USDA
guaranteed loans.
Response: The Agency has no
statutory authority to implement an
intermediary relending program
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(revolved loan funds) under this
program.
Lender’s Functions and Responsibilities
Environmental Information
Comment: One commenter felt that
this section put too much responsibility
on the lender for the environmental
compliance and notification for the
project. The commenter recommended
changing the responsible party to the
applicant (borrower). If the lender must
be responsible for alerting the Agency
about environmental problems with the
project, the commenter contends that
lenders will likely not want to be
involved with the loan guarantee
program. According to the commenter,
most lenders, for example, would balk
at the idea of being responsible for a
large wind turbine harming an
endangered species.
Response: USDA does not agree with
this comment. The 9006 program is
using the same procedures as specified
in the B&I program. USDA believes that
this responsibility is appropriately
placed with the lender and has not
revised it in the final rule.
Construction, Planning, and Performing
Development
Comment: One commenter believes
that proposed § 4280.131(d), which
requires that all projects are designed
according to accepted practices, needs
clarification on what the intent is. The
commenter maintains that this should
be the responsibility of the engineer or
project designer and not the lender.
Response: The 9006 program is
simply requiring the same level of
performance from a lender as is
currently being required under the B&I
program. USDA sees no reason to
change that level of performance.
Comment: One commenter felt that
the following requirement put too much
responsibility on the lender: ‘‘The
lender must monitor the progress and
construction and undertake the reviews
and inspections necessary to ensure that
construction conforms to applicable
Federal, state and local code
requirements. * * *’’ The commenter
recommended amending the language
such that the applicant would provide
project oversight and provide the
information for the lenders’ records.
Response: Under the guaranteed
lending portion of the 9006 program,
USDA must rely on the lender to make
prudent lending decisions and monitor
the progress of the project. The lenders’
proximity to the project, its interest in
the collateral aspect of the project, and
its knowledge of the interested parties
are invaluable in ensuring appropriate
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oversight of progress. Additionally, as
with the B&I program, the 9006 program
requires the lender to ensure that all
project facilities are designed utilizing
accepted architectural and engineering
practices that conform to the
requirements of this subpart. USDA
believes that this responsibility is
appropriately placed with the lender
and has not revised it in the final rule.
Replacement of Document
Comment: One commenter noted that,
under the proposed § 4280.138, USDA
may issue a replacement Loan Note
Guarantee or Assignment Guarantee
Agreement that was ‘‘lost, stolen,
destroyed, mutilated or defaced.’’ Along
with a certificate of loss, the party
seeking the replacement document must
provide an indemnity bond that holds
the USDA harmless from damage or loss
incurred by reason of replacing the
document. The bond must be in an
amount not less than the unpaid
principal and interest. The bond must
be underwritten by a qualified surety
company listed in Treasury Department
Circular 570 only when the principal
balance and interest due on the note is
$1 million or more. Therefore, bonds
with amounts of less than $1 million
may be provided by other than a
corporate surety.
The commenter encouraged USDA to
reconsider this approach. Corporate
sureties, with extensive financial
resources supporting them, provide
USDA the best assurance that the
financial obligations under the bond
will be fulfilled. At a threshold of $1
million, USDA is exposed to the risk
that noncorporate sureties, such as an
individual surety, will have insufficient
resources to protect the government
from significant loss. Because of the
financial reporting requirements
established by the Treasury Department
for corporate sureties, the government
knows that the surety has the financial
ability to perform. There are no such
reporting requirements for individual
sureties. In light of the increased risk,
we recommend that the proposed
regulation should be revised to require
that all indemnity bonds provided
under § 4280.138 must be provided by
a surety company listed on the Treasury
Department Circular 570.
If USDA were to maintain the current
$1 million threshold for the corporate
surety requirement, we recommend that
it adopt requirements similar to those in
the Federal Acquisition Regulations
(FAR) regarding acceptable types of
alternate security. The FAR sets forth
the acceptable types of security that may
be posted by individual sureties (see
FAR § 28–203–2). These include:
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• Cash, or certificates of deposit, or
other cash equivalents with a federally
insured financial institution;
• United States Government
securities at market value;
• Stocks and bonds actively traded on
a national U.S. security;
• Real property owned in fee simple
by the surety and located within the
United States or its outlying areas; and
• Irrevocable letters of credit (ILC)
issued by a federally insured financial
institution.
Thus, USDA is assured that quality
assets are supporting the guarantee.
Response: USDA agrees that it is
essential to protect the interests of the
taxpayer. The practice of issuing
replacement documentation under
specified circumstances is consistent
with other Agency lending programs,
and broadens the scope by including
‘‘defacement’’ and ‘‘mutilation’’ as
circumstances necessitating
replacement.
Indemnity bond requirements are also
consistent with other Agency lending
programs. We believe the 9006 program
is not sufficiently different to warrant a
different approach. USDA requires
corporate bonding for larger projects
without excluding noncorporate sureties
from smaller projects, providing the
broadest range of opportunity for the
greatest number of potential sureties.
Credit Quality
Comment: One commenter asked how
cash equity is defined. The commenter
is not concerned with the source of the
asset, but with the nature of how it’s
booked on the balance sheet. The
commenter would prefer the phrase
‘‘tangible balance sheet equity.’’
Response: Cash equity must be in the
form of cash and should be on deposit
in a federally insured depository
account. Cash differs from ‘‘tangible
balance sheet equity’’ in that cash only
includes liquid funds. Tangible balance
sheet equity may include other items of
value that are not cash. The final rule
has not been revised.
Appraisals
Comment: One commenter requested
clarification on what appraisals USDA
would require because the commenter
believes the rule does not clearly define
what is to be appraised. The commenter
suggested that, if the applicant is a rural
small business (i.e., an LLC), newly
formed for this project, the appraisal
would be limited to the equipment they
wish to purchase. To illustrate, the
commenter stated that in a case where
only a generator and associated
equipment need to be appraised, a
simple formula might be useful. The
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formula could determine the value of
equipment that could be reused later to
be worth 70 percent of the equipment
new.
Response: Under the 9006 program,
appraisals for loans greater than
$600,000 are to be conducted in the
same manner as for loans under the B&I
program. For loans of $600,000 or less,
self-appraisals may be used. In neither
case are we addressing the appraisal
process itself. This provides the
borrower/grantee with the greatest level
of flexibility in determining that level of
investment it will request of the
Government. A specific formula, or
series thereof, is not included in the
Regulation. However, guidance will be
provided in support training
documentation that is outside the
regulatory process. Therefore, we have
not revised the rule with regards to the
manner in which appraisals are to be
conducted.
Personal and Corporate Guarantees
Comment: Several commenters
recommended removing the provisions
for unconditional personal and
corporate guarantees because of the
potential to discourage investors and
applicants. For example, one of the
commenters noted that many applicants
do not want to have to put themselves
or their farm up for collateral for their
loan because the farmer does not want
to lose the farm if the project defaults on
the loan. Another commenter noted that
investors in wind projects were willing
to invest money in such projects due to
the production tax credits available and
the accelerated depreciation benefits.
Such investors would have no say in
management or the operation of the
company. But such investors are not
willing to guarantee the transaction—
their desire to be involved with the
project is driven by tax benefit reasons
only. Finally, another commenter
recommended that a personal guarantee
should not be required for those nonlocal investors who are only buying tax
credits and recommended an exception
to the requirement for a personal
guarantee for non-local financial owners
of renewable energy projects, such as
wind turbines.
Response: While USDA is sensitive to
those who are concerned about their
personal liability and, for instance,
using their farms as collateral,
nevertheless it is customary credit
practice to require the borrower to
pledge personal and corporate
guarantees sufficient to protect the
lender’s and the Agency’s interest. The
situations noted by the commenters
involve ‘‘passive’’ investors; that is,
those who only invest in a project
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without any active participation in the
management or operation decisions.
USDA agrees that to further promote
renewable energy projects, the rule
should not discourage such investors.
Therefore, we have revised the rule to
exclude passive investors from the
requirement to provide personal or
corporate guarantees. However, to the
extent that investors and applicants
have solely a nonpassive, beneficial
interest in the project, USDA believes it
is necessary to protect the public fisc to
continue requiring unconditional
personal and corporate guarantees.
Requirements After Project Construction
Comment: Two commenters remarked
on the reporting requirement for energy
efficiency improvement projects after
project construction. One of the
commenters encouraged USDA to
structure post-project reporting
requirements to collect data that will
enhance industry understanding of
energy efficiency performance impacts.
The other commenter stated that the
requirement to report the actual amount
of energy produced by the renewable
energy system would be onerous for
smaller projects that lack metering. This
commenter recommended exempting
smaller projects from this requirement
and allowing qualitative system
performance reporting.
Response: The energy audit or
assessment required for energy
efficiency improvement projects will
provide most of the information
identified by the first commenter,
including an estimate of energy savings.
While difficult, USDA believes it is
necessary to keep this reporting
requirement for energy efficiency
improvement projects, in part to help
evaluate the program’s success.
Exception Authority
Comment: One commenter requested
that, at a minimum, a lender with an
FSA preferred lender status be granted
additional preference and discretion
under proposed § 4280.104 with respect
to loan guarantee applications and
servicing. The commenter stated that
this could also be allowed under
Section 9006(c)(2)(G) of the 2002 Farm
Bill where the Secretary shall take into
consideration ‘‘other factors as
appropriate’’ relative to application
requirements. According to the
commenter, this would provide some
separation between the loan and grant
programs since the grant program is a
direct relationship with a producer and
the loan guarantee program is a direct
relationship with a lender. In addition,
the commenter believes that this
approach would help to ‘‘ensure that
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loan programs are based on sound
financial principles’’ as stated in the
preamble relative to one of the main
components for developing the
proposed regulations.
Response: USDA disagrees with the
commenter’s request. USDA believes
that all lenders must be treated equally
and, therefore, has not revised the rule
as requested.
I. Direct Loans
Need for Program
Comment: A number of commenters
objected, for a number of reasons, to
USDA not offering a direct loan program
and urged USDA to institutionalize a
loan program as part of the final rule for
Section 9006.
Commenters, for example, pointed out
that the statute authorizing the 9006
program calls for a direct loan program,
that USDA has the in-house capability
for underwriting and servicing direct
loans, that a direct loan program would
help leverage the available funds, and
that USDA in conjunction with the DOE
has expertise and ability to evaluate the
financial and technical feasibility of
these projects.
Two of the commenters further
suggested that a direct loan program
would be easier to manage than a
guaranteed loan program. One
commenter suggested that it would also
be less costly to manage.
One of the commenters stated that if
USDA is unable to issue a final rule that
includes the direct loan program for FY
2005, it should include a supplemental
rulemaking for the direct loan program
later in 2005.
Response: USDA is still evaluating the
resources necessary for implementing a
direct loan program. Assuming a
positive evaluation, USDA would
expect to issue a rule proposing a direct
loan program to complement the grant
and guaranteed loan program. In this
final rule, USDA has not modified the
direct loan process that was in the
proposed rule.
Comment: One commenter stated that
they agree with the Agency’s decision to
not promulgate a regulation for the
direct loan program under Section 9006
at this time. This will allow for
consideration of changes in both
program demand and technical
innovation over time while not unduly
restricting the Agency’s options in the
short run.
Response: As noted in the previous
response, USDA is still evaluating the
resources necessary for implementing a
direct loan program. USDA will also
take into consideration the experience it
gains in implementing the grant and
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guaranteed loan program in developing
any direct loan program.
J. Laws That Contain Other Compliance
Requirements
Environmental
Comment: Many commenters
recommended that USDA either
eliminate the requirement for an
environmental impact assessment or
significantly reduce the requirement for
environmental assessments. One of the
commenters stated that because small
projects by definition have a very
limited impact on the local environment
and local government siting and
permitting processes are sufficient to
ensure environmental protection.
Another of the commenters
recommended removing specific
environmental requirements from the
rule and instead issuing requirements
annually.
Response: Projects funded under the
9006 program must comply with all
environmental requirements, including
Federal, State, and local requirements.
All applicants must comply with the
environmental requirements applicable
to their project. Funding a grant or loan
or providing a loan guarantee is a
Federal action requiring compliance
with the National Environmental Policy
Act (NEPA). While small projects are
likely to have fewer adverse
environmental impacts than similar
larger projects, USDA cannot
predetermine that all small projects will
have very limited impacts. USDA
believes it is appropriate for
environmental evaluations prepared for
projects to analyze the nature and extent
of a project’s environmental impact. For
these reasons, USDA is not able to
accommodate the commenter’s request.
Comment: One commenter stated that
the language ‘‘identify all environmental
issues’’ in the technical reports is not
specific. The commenter suggested that
USDA make references to central
environmental review requirements for
all types of energy systems such as
proposed § 4280.114(d) and/or reference
7 CFR part 1940, subpart G, of this title.
Describe requirements for Class I or
Class II environmental reviews.
Response: As revised, the Technical
Report requirements address the need to
identify environmental issues through
Form RD 1940–20. However, we have
not made reference to other
requirements (e.g., Class I or II
environmental reviews) because such
requirements will be specific to
individual projects and cannot be
addressed fully through specific
language in the rule. USDA advises all
applicants to consult experts in the
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development of their proposed project’s
technology to identify all environmental
issues that are associated with the
applicant’s proposed project so that the
Agency can make its environmental
evaluation.
Comment: Two commenters were
concerned that these requirements
placed an undue burden on the
applicant. One of the commenters stated
that conducting an environmental
impact assessment and initiating
consultation with other State agencies
placed an undue burden on the
applicant. This commenter, therefore,
recommended assigning the
responsibility for conducting the
environmental assessment and informal
consultation with other agencies to the
USDA State Offices. The other
commenter noted that applicants are
asked to initiate the environmental
review process with such contacts as
their State historical preservation
agencies on their own and, according to
the commenter, without having project
funding in place, this shifts a substantial
burden to the applicants.
Response: Ultimately, the
responsibility for environmental
evaluations rests on the Agency. Some
applicants make arrangements to assist
the Agency with supporting
documentation to speed the process.
USDA appreciates that this effort can be
significant. Because such efforts can be
costly, USDA has included
environmental assessment as an eligible
project cost (as part of professional
services). USDA cannot provide funds
to applicants prior to a project being
evaluated and selected for an award.
Comment: One commenter stated that
Rural Development Program Support
Staff have issued guidance that
predetermines the level of
environmental review based on
technology type, and that this ‘‘one-sizefits-all’’ pre-classification places undue
burdens on specific projects. Instead,
the commenter recommended that
USDA draft a programmatic
environmental assessment and use that
to develop pre-classifications.
Another commenter stated that the
environmental review process should be
simplified. According to the commenter,
many of the approved project activities,
especially with energy efficiency
projects, could be categorically
excluded from environmental review.
Response: Although not a part of this
rule, USDA has identified classes of
action and established a minimum level
of environmental review for each
category of action. For example, energy
efficiency projects are classified as
categorical exclusions.
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Comment: Several commenters felt
that the environmental assessment has
been a particularly confusing area for
applicants, who are often unsure of the
level of environmental review required
and underestimate the effort needed to
complete the assessment. The
commenters, therefore, recommended
that USDA place extensive, complete,
and clear information either in the final
rule or on its Web site so that applicants
have a better understanding of what is
required based on the type and scope of
their project. One of the commenters
recommended that, rather than referring
applicants to Form RD 1940–20 or
regulations, USDA place extensive
information either in the final rule or on
its Web site explaining the
requirements.
Another commenter recommended
that USDA provide a more clear
explanation of what is needed for the
National Environmental Policy Act
approval including example completed
checklists for various project
configurations, and should not require
the applicant to initiate consultation
with State agencies and prepare a full
environmental impact analysis, unless a
USDA review determines these steps are
necessary.
Response: USDA agrees with the
commenters that the requirement for
environmental information can be
confusing because it involves numerous
laws, regulations, and Executive Orders.
The majority of these requirements exist
in 7 CFR part 1901, subpart F, 7 CFR
part 1940, subpart G, and 7 CFR part
3015, subpart V, and associated
Administrative Notices and Procedural
Notices. USDA strongly advises all
potential applicants to seek assistance
in this area when preparing their
applications.
USDA continues to refer to Form RD
1940–20 in the final rule because that is
the tool the Agency uses to collect the
necessary environmental information.
USDA cannot in this rulemaking set
forth conditions to cover every potential
circumstance under which full
environmental reviews and analyses are
or are not required. Further, it is not the
intent of this program to usurp the
requirements for such assessments.
Comment: One commenter stated that
somewhere in the rule, USDA should
allow for operational policies to be
implemented and updated without
revisiting the rule. The commenter
referred to the National Environmental
Policy Act (NEPA) requirements for
projects as an area that might be covered
outside the rule. EPA allows categorical
exclusions from NEPA requirements.
USDA does not at this time have a
complete list of technologies and energy
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efficiency improvements that will fit
under a categorical exclusion, but many
probably will. By authorizing in the rule
the development of such a list as a
legitimate Agency policy responsibility,
USDA can remove a significant
disincentive to applicants. The
commenter claimed that farmers are
accustomed to going into their county
USDA offices, whether Natural
Resources Conservation Service, Farm
Service Agency or Rural Development,
and having the county office staff be
able to refer to their respective
standards and specifications manuals
and transparently provide service and
approval in a relatively short amount of
time. Such reference materials do not
yet exist for the Renewable Energy
Systems and Energy Efficiency
Improvements Program. At this time,
the program implementation process is
transferring this technical requirement
to the farmer/rancher/rural small
business. The commenter urged USDA
not to create a rule that precludes
development of field office technical
guides that will be able to reduce the
paperwork load on future program
participants.
Response: While not a formal
comment on the rule, USDA responds
by stating it evaluated the proposed rule
to identify which, if any, portions could
be implemented other than as a rule, in
order to facilitate updating. As noted
previously, USDA intends to develop
implementation tools and training
materials for the State Offices to
facilitate the implementation of the
9006 program.
However, as noted earlier, there are
some aspects to the 9006 program which
USDA cannot change. For example,
projects are required to comply with
NEPA and other regulations, which are
outside of the scope of the 9006
program. USDA has provided for the
development of various forms of
environmental reviews, which will
serve as documentation of
environmental compliance.
Civil Rights Compliance
Comment: One commenter asked
when the compliance reviews required
under Civil Rights (Title VI) compliance
stop. The commenter points out that the
proposed regulation states ‘‘Initial
reviews will be conducted after Form
RD 400–4 is signed and all subsequent
reviews every 3 years after.’’ The
commenter then notes that the grant
agreement states that a compliance
review will be done initially and the
final will be done 3 years from the date
of loan closing or when final
disbursement of grant funds has
occurred.
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Response: We agree with the
commenter that the rule needs to
identify when compliance reviews stop.
We have revised the rule language based
on the language in the grant agreement.
Comment: One commenter asked
whether energy grants are subject to
Title VI.
Response: Energy grants are subject to
Title VI, which was indicated in the
proposed rule, and the final rule retains
the language.
Insurance Requirements
Comment: One commenter stated that
the insurance required may preclude
those seeking smaller awards from
applying, as these premiums may
ultimately be more than the grant
award. The commenter points out that
the proposed provisions allow for this
requirement to be modified or waived
by USDA. The commenter, however,
believes that these provisions would be
clearer if the regulation indicated those
situations to which those waivers or
modifications applied.
Response: While USDA agrees with
the commenter that insurance
requirements may be an obstacle to
those seeking smaller awards, these
requirements are necessary to ensure the
stability of the 9006 program and to
protect the Agency’s interest and the
public funding being made available
under this program. USDA believes that,
given the variety of circumstances that
could present themselves, applying the
waiver on a case-by-case basis will be
more equitable that establishing rigid
parameters for the use of waivers.
Comment: One commenter stated that
they have a strong objection from a
member of the public to the insurance
requirement of business interruption
insurance.
Response: USDA believes that
business interruption insurance is
necessary for most projects, and is a
requirement consistent with other
Federal grant and loan programs (e.g.,
the B&I program). USDA also believes,
however, that for smaller projects
($200,000 or less in total eligible project
costs), the cost of business interruption
insurance outweighs the benefit so it is
not necessary. Therefore, USDA has
retained the requirement of business
interruption insurance for all projects
with total eligible project costs greater
than $200,000 and has exempted this
requirement for all projects with total
eligible project costs of $200,000 or less.
K. Construction Funding and
Management
Comment: One commenter stated that
the proposed rule disallows applicants
from any involvement in construction of
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the system (in § 4280.109(a)(2)—second
sentence and in 4280.115(b)). The
commenter recommended that the
program be modified to allow applicant
construction, if ‘‘the project has a thirdparty contractor with principal
responsibility for the design, installation
and construction of the system and
where the applicant’s ability to perform
the task is validated by the technical
review team.’’
A second commenter recommended
that, provided applicants are working
under the supervision of a qualified
installer, construction services provided
by the project owner be allowed,
particularly trenching, foundation
digging and pouring, and other site
preparation activities with which many
farmers are familiar.
Response: Under the final rule, an
applicant is allowed to serve as the
prime contractor for projects built under
the simplified application process,
which uses the reimbursement method,
provided a qualified consultant certifies
the work performed. USDA notes that
any work performed by the applicant
does not qualify as an in-kind
contribution and will lead to a
reduction in eligible project costs for
that project.
Comment: A number of commenters
questioned the use of 7 CFR part 1924
for the 9006 program, pointing out that
7 CFR part 1924 was developed for
residential construction and, thus, was
not appropriate for the 9006 program.
Other comments were made concerning
how the proposed rule for the 9006
program intended to incorporate 7 CFR
part 1924. The commenter pointed out
that 7 CFR part 1924 is designed for
multi-family housing projects in which
the Agency is the primary lender. One
of the commenters recommended
reducing procurement requirements to
only what is required in 7 CFR parts
3015, 3016, and 3019.
Response: USDA agrees with the
commenters that 7 CFR part 1924 is not
the best standard to use, and has
replaced 7 CFR part 1924 with 7 CFR
part 1780, while equipment
procurement must be made in
compliance with 7 CFR part 3015.
Comment: One commenter stated that
the procurement regulations are
excessive for an Agency participation of
25 to 50 percent in any given project.
Response: As stewards of Federal
funds, the Agency must determine that
program funds are used prudently. To
meet this goal, all Federal supported
procurement must meet open and free
competition procurement standards.
The final rule outlines project
development and procurement
requirements based on the nature,
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scope, and complexity of the project to
allow the appropriate standards to be
applied.
Comment: One commenter raised
numerous issues on how the proposed
rule would implement 7 CFR part 1924.
The commenter states that 7 CFR part
1924, subpart A fails to address
procedures and requirements for the
design/build method, the most common
form of proposed procurement being
requested in the renewable energy and
energy efficiency projects. The
commenter stated that procedures need
to be developed to address this situation
and pointed out that RUS currently has
a draft regulation to cover this issue.
The commenter, therefore,
recommended that the modified draft
RUS requirements be incorporated into
7 CFR 1924, subpart A, under proposed
§ 4280.115 along with utilizing the
Engineering Joint Contract Documents
Committee (EJCDC) design-build
document set with the addition of the
Federal Requirements section of EJCDC,
Funding Agency Edition, General
Conditions C–710.
The commenter stated that proposed
§ 4280.115(a)(5) should not delete the
applicability of 1924.5.(d)(4)(iv) to this
rule. The commenter noted that
effective January 10, 1997, FSA, RHS,
RBS, and RUS amended their
regulations regarding construction and
other development for farm, housing,
community, and business programs to
comply with the National Earthquake
Hazard Reduction Program’s (NEHRP)
Recommended Provisions for the
Development of Seismic Regulations for
New Buildings. According to the
commenter, a PN was issued January 10,
1997, which amended the following
sections of the regulations: 1924–A,
1942–A, 1948–C, and 1980–A. These
regulations require that all new building
construction shall be designed and
constructed in accordance with
earthquake (seismic) provisions of the
codes listed in the appropriate
regulations.
The commenter stated that proposed
§ 4280.115(a)(5) should not delete the
applicability of § 1924.5(d)(4)(i) through
(iv). According to the commenter, 7 CFR
part 1924, subpart A requires the
‘‘Acknowledgment of compliance with
the applicable seismic safety
requirements for new construction will
be contained in the certification of final
plans and specification on the
appropriate Agency form.’’ The
commenter further states that these
requirements must remain to be in
compliance with building safety
provisions of the Earthquake Hazards
Reduction Act of 1977, (42 U.S.C. 7701
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41299
et seq.) as implemented pursuant to
Executive Order 12699.
The commenter stated that the
deletion of the applicability of
§ 1924.13(e)(1) appears to be in error.
According to the commenter,
§ 1924.13(e)(1) is for complex contracts
requiring performance and payment
bonds. By deleting this section, the
commenter points out, the only complex
contracting method that remains is
§ 1924.13(e)(2), which the commenter
claims would be in violation of
proposed § 4280.115(b) which states:
‘‘Recipients of grants under this subpart
are not authorized to construct the
facility, project, or improvement in
total, or in part, or utilize their own
personnel and/or equipment.’’ Therefore
the commenter recommended that,
while § 1924.13(e)(2) should not apply
and § 1924.13(e)(1) should remain and
that, based on the types of projects being
proposed, the EJCDC Funding Agency
2002 Edition (as outlined in RUS
Bulletin 1780–26) needs to be added as
an alternative option to the American
Institute of Architects (AIA) documents.
Response: As noted in the previous
response, the revised rule no longer
references 7 CFR part 1924. Thus, the
issues and concerns raised by this
commenter are moot.
Comment: Two commenters
expressed concern over the requirement
to use AIA documents.
According to one of the commenters,
7 CFR part 1924, subpart A, requires the
use of AIA documents, which are very
seldom if ever used in industrial
construction. In addition, these
documents are all copyrighted and
require originals to be purchased either
in minimum orders or bulk use licenses
which must be renewed every year by
the designers. This commenter noted
that USDA’s Rural Development RUS
has done extensive work and
development with EJCDC to develop a
funding Agency Edition of selected
standard documents. These documents,
according to the commenter, were
developed to provide information and
guidance to applicants and professional
consultants in developing engineering
agreements and construction contracts
that are legally sufficient, ensure
appropriate services are provided for a
reasonable fee, and expedite the
achievement of the applicant’s goals.
These documents are used for the
construction of Wastewater Treatment
Plants, Water Treatment Plants, and
related site utilities, including water
and sewer transmission lines and
electric power lines. In all reality these
documents, according to the
commenter, should replace the
references to the AIA documents in 7
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CFR part 1924, subpart A but, at the
least, the EJCDC Funding Agency 2002
Edition as outlined in RUS Bulletin
1780–26 need to be added as an
alternative option to the AIA
documents. The commenter, therefore,
suggested that these requirements be
incorporated under proposed
§ 4280.115.
The other commenter stated that it
does not seem appropriate to use AIA
documents for this program because
there are few items in the energy
program that would utilize the services
of an architect. According to the
commenter, the National Office is
encouraging the use of EJCDC
documents for other programs for
engineering and construction contracts.
The engineers have purchased these,
and it does not make sense to make
them also purchase the AIA documents.
In addition, the use of EJCDC
documents allows the engineer to pay a
subscription fee to use the documents,
not a fee for every project that the
documents are used for. The AIA
documents require a fee for each project
that the documents are used for.
Response: As noted in the previous
responses in this section, the final rule
has been revised considerably regarding
the basis for construction planning and
performing development. The final rule
retains reference to the use of selected
AIA forms, but also allows other
contract documents as provided in the
final rule.
Comment: Three commenters
recommended that performance bonds
should not be required for projects
below 100 kW.
Response: USDA agrees that
performance bonds should not be
required for smaller projects. As such,
surety (performance) bonds are not
required in the final rule for projects
with total eligible costs of $200,000 or
less. If total eligible project costs are
greater than $200,000, performance
bonds are required regardless of the
capacity of the project.
L. Miscellaneous
Comment: One commenter noted that
Section 9006 of the Farm Bill was
intended to benefit independent family
farms and ranches and their rural
communities, to increase energy
security and to promote a healthy
environment for years to come. The
commenter stated that USDA should
change the proposed rules to better
reflect these benefits. The commenter
pointed out that sustainable agriculture
and community development is very
important to Missouri Farmers Union
and stated that any incentives in this
section should help family farmers and
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ranchers conserve fuel, fertilizer, and
other resources. The commenter also
stated that incentive projects should be
farmer and community controlled.
Response: USDA believes the 9006
program, as proposed, met the goals set
out for it in the authorizing statute.
Under the final rule, we have further
increased meeting these goals by
modifying the scoring criteria to award
more points than at proposal to smaller
agricultural producers and to include
points for very small businesses.
With regard to ‘‘incentive’’ projects,
USDA believes that the commenter is
referring to demonstration projects. The
9006 program is not authorized to fund
such types of projects, whether they are
farmer controlled or community
controlled. Furthermore, the 9006
program is available, by statute, only to
agricultural producers and rural small
businesses. Community-controlled
projects would be ‘‘publicly owned’’
projects and such projects are not
eligible for funds under the 9006
program.
Timing of the Program
Comment: Many commenters
expressed concern over the lack of
amount of time available to apply for
funds and the timing of when the
applications were due, often
recommending a year-round application
process or a late spring period. A sixth
commenter also suggested extending the
duration of the application period.
Several other commenters stated that
applicants have a very narrow time
window after receiving a provisional
award to complete all outstanding
environmental and historical
preservation reviews. Two of these
commenters expressed concern over the
‘‘relatively short’’ period of time
allowed to complete a full
environmental assessment once the
project is selected to receive financial
assistance. According to one of the
commenters, it has proven difficult for
successful applicants to accomplish the
public input process and other required
reviews before the end of USDA’s fiscal
year. This commenter felt that moving
the program release date to the fall
would help alleviate timing issues
associated with this review process. One
of the commenters felt that USDA did
not make the requirements available
early enough in the process.
Response: The 9006 program in itself
does not have deadlines associated with
the filing of applications. Application
deadlines and timeframes are identified
in the announcements that USDA
issues. It is USDA’s intent to issue
future announcements earlier in the
fiscal year to allow applicants greater
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opportunity to prepare their
applications and to provide longer
timeframes for application submittal.
Comment: One commenter stated that
the time period for completing the
environmental assessment is very short
and could result in otherwise eligible
projects being denied funding. The
commenter recommended adopting one
of the following possible solutions:
• Define the disbursement of funds as
a major (irreversible) Federal Action,
rather than obligation, allowing funds to
be obligated prior to environmental
assessment determination, while putting
a maximum time limit before funds
were de-obligated.
• Decouple extra-agency
determinations and public hearing and
comment periods with obligation
required by September 30 (the end of
the Federal fiscal year).
• Make 9006 program funds no year
money.
Response: USDA is not able to
implement any of the commenter’s
suggestions because we do not have the
authority to implement them. USDA
cannot make the funds appropriated for
the 9006 program ‘‘no year money;’’
only Congress can do that. In addition,
we cannot override the requirements
associated with the National
Environmental Protection Act. On the
other hand, as noted in the previous
response, USDA plans to issue its
announcements for the 9006 program in
a more timely manner to provide
applicants more opportunity to prepare
and submit their applications.
Program Implementation, Awareness,
and Tools
Comment: Several commenters
recommended that USDA implement
tools to provide instruction to State and
local offices to ensure consistent
implementation of the 9006 program
and to conduct outreach to offices and
applicants concerning this program and
other similar programs. For example,
one commenter stated that to the extent
possible, USDA should develop
guidance documents for preparing
information for small wind, solar,
biomass, and geothermal projects.
Response: While this is not a formal
comment on the proposed rule, USDA
responds by agreeing with the
commenters and is developing
implementation tools and programs to
ensure consistency in the
implementation of the 9006 program
and to conduct outreach to offices and
applicants.
Other
Comment: One commenter stated that
USDA should focus all of its financial
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resources on diffuse, large-scale,
regional, on-farm, integrated windsheds.
Within a windshed, individual wind
turbines and complementary biomass
energy systems must be large enough
that they can contribute significant
electricity to the regional/national grid
but small enough so that they do not
require the development of a dedicated
electricity transmission infrastructure.
The commenter supported the
recommendation by stating that, in
general, loan guarantees are preferred
because loan guarantees maximize the
creation of production capacity.
However, the loan guarantee conditions
(percentage of loan and percentage of
guarantee) may need to be modified
initially during the first year or two
until there is an established pattern
which can be used by lenders for loan
evaluation.
Response: The model presented by
the commenter is an acceptable business
model. However, the statute authorizing
the 9006 program is to be applied to
more than just wind energy
technologies. USDA does not have
authority to change the loan limits
provided in the statute. Therefore,
USDA has rejected the commenter’s
suggestion.
Comment: Several commenters stated
that currently very few potential
beneficiaries have been able to secure
funding for solar or small wind turbine
projects. The USDA has also noted the
very limited number of small renewable
energy projects. The commenters
believe that to provide maximum
economic benefit to rural America, the
program should aim for a better balance
of small and large projects and that
achieving this objective will require a
radical departure from the current
NOFA procurement structure.
One commenter recommended that
USDA streamline the administrative
compliance requirements for projects
less than 200 kW in size. This
commenter also stated that they know
there were many other potential project
applicants who were intimidated by the
application process and did not apply
for funds even though their sites were
well suited for wind energy production
from a technical, regulatory, and
resource perspective.
Points raised concerning the NOFA
process by these commenters were:
• Complex proposal requirements,
cumbersome length and redundancy,
and preparation time burden
discouraged numerous potential small
project applicants from applying;
• An application and approval
schedule that lacked the flexibility
needed to coordinate with the State
rebate programs and grant opportunities
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also needed to make the projects
economically attractive (i.e., some
farmers did not want to apply for 9006
funds until they were assured of also
receiving additional subsidies, but they
would not get that answer until after the
9006 submission deadline). For most
small scale renewable energy projects
the USDA grants are necessary, but not
sufficient;
• Scoring that favored shorter
payback period projects;
• Scoring that favored applications in
which 9006 funds were a smaller
percentage of total project cost;
• Scoring that favored ‘‘managed’’
systems over owner-operated systems;
• Scoring that favored projects using
renewable energy and energy efficiency
to help with environmental compliance,
including pre-existing compliance
issues;
• Scoring that favored energy sales
over higher value on-site consumption;
• Requiring an interconnect
agreement (or PPA) in advance of
project implementation, when most net
metered projects do not require such
agreements. Two of the commenters
noted that some State program managers
require an interconnect agreement (or
PPA) in advance of project
implementation, when most net metered
projects do not require such agreements;
• Allowing used or rebuilt
equipment. One commenter suggested
that used equipment be allowed with no
standards for remanufacturing. One of
the commenters pointed out that there
were no guidelines concerning the use
of remanufactured equipment; and
• Limiting in-kind match allowance.
One of the commenters also noted that
the program did not allow the value of
construction work performed by project
owners to count as match.
The combined effects of these
problems discourage participation in a
program that should have much higher
participation from small renewable
energy systems. For 2004, there were
just 13 awards to small wind and solar
projects with combined funding of
$590,226 or 2.6 percent of total funds
awarded.
Response: All of the points raised by
these commenters as shortcomings of
the NOFA process and to the extent they
were carried over into the proposed
9006 program have been addressed
earlier in this document.
Most of the commenter’s concerns,
which for the most part we agree with,
have been addressed in a ‘‘favorable’’
fashion. A simplified application
process is now available, the scoring
criteria have been adjusted to address
the concerns raised by the commenters,
interconnection agreements have been
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41301
addressed, streamlining (although based
on project size) has been addressed and
the rule specifically addresses used,
remanufactured, and rebuilt equipment.
The final rule, however, does not differ
with regard to in-kind contributions. In
addition, USDA plans to publish its
announcements for grants and loan
applications in a more timely fashion.
In summary, the 9006 program has
been revised from the proposed rule and
contains differences from the NOFA
procurement procedures that we believe
will encourage applications for small
projects, including solar and wind, by
awarding points for such projects. We
believe the revised scoring criteria bring
about a better balance among projects of
all sizes.
Comment: One commenter,
commenting on proposed
§ 4280.111(d)(3)(ix)(D), suggested that
the use of the word unanticipated in the
third line is a non sequitur. The purpose
of the risk plan is to anticipate potential
major component failure. The
commenter suggested substituting
‘‘unanticipated’’ with ‘‘potential.’’
Response: USDA agrees with the
commenter and has revised the rule,
here and elsewhere, accordingly.
Comment: One commenter,
commenting on proposed
§ 4280.111(d)(5)(i)(C), suggested striking
the term ‘‘bodies.’’
Response: USDA agrees with the
commenter and has revised the rule,
here and elsewhere, accordingly.
V. Regulatory Information
A. Paperwork Reduction Act
The information collection and
recordkeeping requirements contained
in this regulation have been approved
by the Office of Management and
Budget (OMB) under the provisions of
44 U.S.C. chapter 35 and were assigned
OMB control number 0570–0050 in
accordance with the Paperwork
Reduction Act of 1995. Under the
Paperwork Reduction Act of 1995, no
person is required to respond to a
collection of information unless it
displays a valid OMB number. The
revisions in this rulemaking for part
4280 required an amendment to the
burden package and this modification
has been approved by OMB.
B. Intergovernmental Review
The Rural Development Grant,
Guaranteed Loan, and Direct Loan
Program is subject to the provisions of
Executive Order 12372, which requires
intergovernmental consultation with
State and local officials. Rural
Development will conduct
intergovernmental consultation in the
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manner delineated in RD Instruction
1940–J, ‘‘Intergovernmental Review of
Department of Agriculture Programs and
Activities,’’ in 7 CFR part 3015, subpart
V.
C. Regulatory Flexibility Act
The Regulatory Flexibility Act (RFA)
requires Federal agencies to prepare a
regulatory flexibility analysis of any rule
subject to notice and comment
rulemaking requirements under the
Administrative Procedures Act or any
other statute, unless the Agency certifies
that the rule will not have a significant
economic impact on a substantial
number of small entities. Small entities
include small businesses, small
organizations, and small governments.
The major purpose of the RFA is to keep
paperwork and regulatory requirements
from getting out of proportion to the
scale of the entities being regulated,
without compromising the objectives of
the Act.
In compliance with the Regulatory
Flexibility Act (5 U.S.C. 601–602), the
undersigned has determined and
certified by signature of this document
that this final rule would not have a
significant economic impact on a
substantial number of small entities.
This action impacts those who choose to
participate in the grant, guaranteed loan,
and direct loan program and requires
only minimum information/paperwork
to evaluate an application. Therefore, a
regulatory flexibility analysis was not
performed.
Although a regulatory flexibility
analysis was not performed, the Agency
conducted a cost-benefit analysis and an
initial regulatory flexibility analysis
(IRFA) that examines the impact on
small entities. The cost-benefit analysis
and the IRFA (referred to as the Unified
Analysis) are available for review in the
docket and the results are summarized
below.
The program targets rural small
businesses and agricultural producers.
The vast majority of these agricultural
producers also qualify as small
businesses. Based on data compiled by
the USDA Economic Research Service
and the SBA, approximately 3 million
entities would qualify under this
program.
The cost-benefit analysis reflects a
large net beneficial impact. The
expenditure of slightly less than $100
million in nominal USDA funds over 5
years (approximately $23 million per
year for FY 2003 through FY 2005 and
approximately $11 million per year for
FY 2006 and FY 2007) from FY 2003
through FY 2007 represents a present
value cost in constant year 2000 dollars
of approximately $69 million. This sum
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in turn supports total program funding
(USDA funds and private funds) of over
$1 billion. The cumulative cashflow
benefits through 2007 are $261 million
in comparison to the $69 million cost.
The cashflow benefits based upon lifecycle analysis are $1.4 billion, again
based upon this $69 million cost.
Given that almost the entire program
is directed at small businesses, the
burden analysis is a representative
measure for small businesses of the
reporting, recordkeeping, and other
compliance costs. The burden analysis
estimated an annual (3-year average)
cost of $1.8 million for an estimated 469
applicants per year.
As noted above, the rule is directed
almost entirely at small businesses.
Therefore, the cost-benefit analysis
represents the results as it affects small
businesses.
D. Civil Justice Reform
This final rule has been reviewed
under Executive Order 12988, Civil
Justice Reform. In accordance with this
rule: (1) All State and local laws and
regulations that are in conflict with this
final rule will be preempted, (2) no
retroactive effect will be given to this
rule, and (3) administrative proceedings
in accordance with 7 CFR part 11 must
be exhausted before bringing suit in
court challenging action taken under
this rule, unless those regulations
specifically allow bringing suit at an
earlier time.
E. National Environmental Policy Act
This document has been reviewed in
accordance with 7 CFR part 1940,
subpart G. Rural Development has
determined that this action does not
constitute a major Federal action
significantly affecting the quality of the
human environment, and, in accordance
with the National Environmental Policy
Act of 1969, Pub. L. 91–190, an
Environmental Impact Statement is not
required.
F. Unfunded Mandates Reform Act
Title II of the Unfunded Mandates
Reform Act of 1995 (UMRA), Pub. L.
104–4, establishes requirements for
Federal agencies to assess the effects of
their regulatory actions on State, local,
and tribal governments, and the private
sector. Under section 202 of the UMRA,
Rural Development must prepare a
written statement, including a costbenefit analysis, for proposed and final
rules with ‘‘Federal mandates’’ that may
result in expenditures to State, local, or
tribal governments, in the aggregate, or
to the private sector of $100 million or
more in any 1 year. When such a
statement is needed for a rule, section
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205 of UMRA generally requires Rural
Development to identify and consider a
reasonable number of regulatory
alternatives and adopt the least costly,
more cost-effective, or least burdensome
alternative that achieves the objectives
of the rule.
This final rule contains no Federal
mandates (under the regulatory
provisions of title II of the UMRA) for
State, local, and tribal governments or
the private sector. Thus, this rule is not
subject to the requirements of sections
202 and 205 of UMRA.
G. Executive Order 13132, Federalism
It has been determined under
Executive Order 13132, Federalism, that
this final rule does not have sufficient
Federalism implications to warrant the
preparation of a Federalism assessment.
The provisions contained in this final
rule will not have a substantial direct
effect on States or their political
subdivisions or on the distribution of
power and responsibilities among the
various levels of government.
H. Executive Order 12866, Regulatory
Planning and Review
Under Executive Order 12866, this
final rule has been determined to be
‘‘significant’’ and, therefore, has been
reviewed by the OMB. The Order
defines ‘‘significant’’ regulatory action
as one that is likely to result in a rule
that may:
(1) Have an annual effect on the
economy of $100 million or more or
adversely affect in a material way the
economy, a sector of the economy,
productivity, competition, jobs, the
environment, public health or safety in
State, local or tribal governments or
communities;
(2) Create a serious inconsistency or
otherwise interfere with an action taken
or planned by another agency;
(3) Materially alter the budgetary
impact of entitlements, grants, user fees
or loan programs or the rights and
obligations of recipients thereof; or
(4) Raise novel legal or policy issues
arising out of legal mandates, the
President’s priorities, or the principles
set forth in the Executive Order.
List of Subjects in 7 CFR Part 4280
Business and industry, Economic
development, Energy, Direct loan
programs, Grant programs, Guaranteed
loan programs, Renewable energy
systems, Energy efficiency
improvements, Rural areas.
For the reasons stated in the preamble,
chapter XLII, title 7, of the Code of
Federal Regulations is amended as
follows:
I
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CHAPTER XLII—RURAL BUSINESSCOOPERATIVE SERVICE AND RURAL
UTILITIES SERVICE, DEPARTMENT OF
AGRICULTURE
I
1. Part 4280 is added to read as follows:
PART 4280—LOANS AND GRANTS
Subpart A—[Reserved]
Subpart B—Renewable Energy Systems
and Energy Efficiency Improvements
Program
Sec.
4280.101 Purpose.
4280.102 General.
4280.103 Definitions.
4280.104 Exception authority.
4280.105 Appeals.
4280.106 Conflict of interest.
4280.107 Applicant eligibility.
4280.108 Project eligibility.
Section A. Grants
4280.109 Qualification for simplified
applications.
4280.110 Grant funding.
4280.111 Application and documentation.
4280.112 Evaluation of grant applications.
4280.113 Insurance requirements.
4280.114 Laws that contain other
compliance requirements.
4280.115 Construction planning and
performing development.
4280.116 Grantee requirements.
4280.117 Servicing grants.
4280.118–4280.120 [Reserved]
Section B. Guaranteed Loans
4280.121 Borrower eligibility.
4280.122 Project eligibility.
4280.123 Guaranteed loan funding.
4280.124 Interest rates.
4280.125 Terms of loan.
4280.126 Guarantee/annual renewal fee
percentages.
4280.127 [Reserved]
4280.128 Application and documentation.
4280.129 Evaluation of guaranteed loan
applications.
4280.130 Eligible lenders.
4280.131 Lender’s functions and
responsibilities.
4280.132 Access to records.
4280.133 Conditions of guarantee.
4280.134 Sale or assignment of guaranteed
loan.
4280.135 Participation.
4280.136 Minimum retention.
4280.137 Repurchase from holder.
4280.138 Replacement of document.
4280.139 Credit quality.
4280.140 Financial statements.
4280.141 Appraisals.
4280.142 Personal and corporate
guarantees.
4280.143 Loan approval and obligation of
funds.
4280.144 Transfer of lenders.
4280.145 Changes in borrower.
4280.146 Conditions precedent to issuance
of Loan Note Guarantee.
4280.147 Issuance of the guarantee.
4280.148 Refusal to execute Loan Note
Guarantee.
4280.149 Requirements after project
construction.
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4280.150 Insurance requirements.
4280.151 Laws that contain other
compliance requirements.
4280.152 Servicing guaranteed loans.
4280.153 Substitution of lender.
4280.154 Default by borrower.
4280.155 Protective advances.
4280.156 Liquidation.
4280.157 Determination of loss and
payment.
4280.158 Future recovery.
4280.159 Bankruptcy.
4280.160 Termination of guarantee.
Section C. Direct Loans
4280.161 Direct loan process.
4280.162–.192 [Reserved]
Section D. Combined Funding
4280.193 Combined funding.
4280.194–.199 [Reserved]
4280.200 OMB control number.
Appendix A to Part 4280—Technical Reports
for Projects with Total Eligible Project
Costs of $200,000 or Less
Appendix B to Part 4280—Technical Reports
for Projects with Total Eligible Project
Costs of Greater than $200,000
Subpart A—[Reserved]
Subpart B—Renewable Energy
Systems and Energy Efficiency
Improvements Program
§ 4280.101
Purpose.
(a) The purpose of this subpart is to
provide financial assistance to
agricultural producers and rural small
businesses for the purpose of
purchasing and installing renewable
energy systems and energy efficiency
improvements in rural areas. Financial
assistance to any single entity may be
provided as a direct loan, guaranteed
loan or grant, or a combination of a loan
and grant. This subpart contains the
procedures and requirements for
providing such financial assistance.
(b) The Agency will allocate funds
between the direct, guaranteed, and
grant programs each year, including any
other terms such as the transfer of funds
between these allocations.
§ 4280.102
General.
(a) Sections 4280.103 through
4280.106 discuss definitions, exception
authority, appeals, and conflict of
interest, which are applicable to all of
the funding programs under this
subpart.
(b) Eligibility is discussed in terms of
both applicants and projects. Section
4280.107 contains the eligibility
requirements for applicants and
§ 4280.108 contains the eligibility
requirements for projects.
(c) Section A, §§ 4280.109 through
4280.117, discusses grants. Section
4280.109 discusses the circumstances
under which an applicant may qualify
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to submit a simplified application for a
grant. Sections 4280.110 through
4280.114 address grant funding, grant
application procedures, required
documentation, the evaluation process,
and post-grant Federal requirements for
both the simplified and full application
processes. Sections 4280.115 through
4280.117 address project planning,
development, and completion as related
to grant servicing.
(d) Section B, §§ 4280.121 through
4280.160, discusses guaranteed loans.
Sections 4280.121 through 4280.126
discuss procedures and requirements for
making and processing loans guaranteed
by the Agency. Section 4280.128
addresses the application and
documentation requirements, separating
the requirements for loans over
$600,000 and for loans of $600,000 or
less. Section 4280.129 addresses the
evaluation of guaranteed loan
applications. Sections 4280.130 through
4280.160 provide guaranteed loan
origination and servicing requirements.
These requirements apply to lenders,
holders, and other parties involved in
making, guaranteeing, holding,
servicing, or liquidating such loans.
(e) Section D presents the process by
which the Agency will make direct
loans.
(f) Section E presents the process by
which the Agency will make combined
loan and grant funding available.
(g) Appendix A contains the
Technical Report requirements for
projects with total eligible project costs
of $200,000 or less and Appendix B
contains the Technical Report
requirements for projects with total
eligible project costs greater than
$200,000.
§ 4280.103
Definitions.
Terms used in this subpart are
defined in either § 4279.2 of this chapter
or in this section. If a term is defined in
both § 4279.2 and this section, it will
have, for purposes of this subpart only,
the meaning given in this section.
Agency. The Rural BusinessCooperative Service or successor
Agency assigned by the Secretary of
Agriculture to administer the 9006
program. References to the National
Office, Finance Office, State Office, or
other Agency offices or officials should
be read as prefaced by ‘‘Agency’’ or
‘‘Rural Development’’ as applicable.
Agricultural producer. An individual
or entity directly engaged in the
production of agricultural products,
including crops (including farming);
livestock (including ranching); forestry
products; hydroponics; nursery stock; or
aquaculture, whereby 50 percent or
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greater of their gross income is derived
from the operations.
Anaerobic digester project. A
renewable energy system that uses
animal waste and other organic
substrates to produce thermal or
electrical energy via anaerobic
digestion.
Annual receipts. The total income or
gross income (sole proprietorship) plus
cost of goods sold.
Applicant. The agricultural producer
or rural small business that is seeking a
grant, guaranteed loan, or direct loan, or
a combination of a grant and loan, under
this subpart.
Assignment guarantee agreement
(Form RD 4279–6) or successor form. A
signed agreement among the Agency,
the lender, and the holder containing
the terms and conditions of an
assignment of a guaranteed portion of a
loan.
Bioenergy project. A renewable energy
system that produces fuel, thermal
energy, or electric power from a biomass
source, other than an anaerobic digester
project.
Biogas. Biomass converted to gaseous
fuels.
Biomass. Any organic material that is
available on a renewable or recurring
basis, including agricultural crops; trees
grown for energy production; wood
waste and wood residues; plants,
including aquatic plants and grasses;
fibers; animal waste and other waste
materials; and fats, oils, and greases,
including recycled fats, oils, and
greases. It does not include paper that
is commonly recycled or unsegregated
solid waste.
Borrower. Any party or parties liable
for a direct or guaranteed loan made
under this subpart except guarantors.
Capacity. The maximum load that an
apparatus or heating unit is able to meet
on a sustained basis as rated by the
manufacturer.
Commercially available. A system
that has a proven operating history
specific to the proposed application.
Such a system is based on established
design, and installation procedures and
practices. Professional service
providers, trades, large construction
equipment providers, and labor are
familiar with installation procedures
and practices. Proprietary and balance
of system equipment and spare parts are
readily available. Service is readily
available to properly maintain and
operate the system. An established
warranty exists for parts, labor, and
performance.
Conditional Commitment (Form RD
4279–3) or successor form. Agency
notice to the lender that the loan
guarantee is approved subject to the
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completion of all conditions and
requirements set forth by the Agency.
Default. The condition where a
borrower or grantee is not in compliance
with one or more loan covenants or
grant conditions as stipulated in the
Letter of Conditions, Conditional
Commitment, or Loan or Grant
Agreement.
Delinquent loan. A loan for which a
scheduled loan payment has not been
received by the due date or within any
grace period as stipulated in the
promissory note and loan agreement.
Demonstrated financial need. The
demonstration by an applicant that the
applicant is unable to finance the
project from its own and commercially
available resources without grant
assistance, or that the project proposed
by the applicant cannot achieve the
income and cashflows to sustain it
financially over the long term without
grant assistance.
Design/build method. A method of
project development whereby all design,
engineering, procurement, construction,
and other related project activities are
performed under a single contract. The
prime contractor is solely responsible
and accountable for successful delivery
of the project to the owner.
Eligible project costs. The total project
costs that are eligible to be paid with
program funds.
Energy assessment. A report
conducted by an experienced energy
assessor, certified energy manager or
professional engineer assessing energy
cost and efficiency by analyzing energy
bills and briefly surveying the target
building, machinery, or system. The
report identifies and provides a savings
and cost analysis of low-cost/no-cost
measures. The report will estimate the
overall costs and expected energy
savings from these improvements, and
dollars saved per year. The report will
estimate weighted-average payback
period in years.
Energy assessor. An individual or
entity that conducts an energy
assessment.
Energy audit. A report conducted by
a Certified Energy Manager or
Professional Engineer that focuses on
potential capital-intensive projects and
involves detailed gathering of field data
and engineering analysis. The report
will provide detailed project costs and
savings information with a high level of
confidence sufficient for major capital
investment decisions. It will estimate
costs, expected energy savings from the
subject improvements, and dollars
saved per year. The report will estimate
weighted-average payback period in
years.
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Energy auditor. An individual or
entity that conducts an energy audit.
Energy efficiency improvement.
Improvements to a facility, building, or
process that reduces energy
consumption, or reduces energy
consumed per square foot.
Existing business. A business that has
completed at least one full business
cycle.
Fair market value of equity in real
property. Fair market value of real
property, as established by appraisal,
less the outstanding balance of any
mortgages, liens, or encumbrances.
Feasibility study. An analysis of the
economic, market, technical, financial,
and management feasibility of a
proposed project or business.
Financial feasibility. The ability of a
project or business to achieve the
income, credit, and cashflows to
financially sustain a project over the
long term. The concept of financial
feasibility includes assessments of the
cost-accounting system, the availability
of short-term credit for seasonal
businesses, and the adequacy of raw
materials and supplies.
Geothermal, direct use. A system that
uses thermal energy directly from a
geothermal source.
Geothermal, electric generation. A
system that uses geothermal energy to
produce high pressure steam for electric
power production.
Holder. A person or entity, other than
the lender, who owns all or part of the
guaranteed portion of the loan with no
servicing responsibilities. When the
single note option is used and the
lender assigns a part of the guaranteed
note to an assignee, the assignee
becomes a holder only when the Agency
receives notice and the transaction is
completed through the use of Form RD
4279–6.
Hydrogen project. A renewable energy
system that produces hydrogen or, a
renewable energy system that uses
mechanical or electric power or thermal
energy from a renewable resource using
hydrogen as an energy transport
medium.
In-kind contributions. Applicant or
third-party real or personal property or
services benefiting the Federally
assisted project or program that are
contributed by the applicant or a thirdparty entity. The identifiable value of
goods and services must directly benefit
the project.
Interconnection agreement. The terms
and conditions governing the
interconnection and parallel operation
of the grantee’s or borrower’s electric
generation equipment and the utility’s
electric power system.
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Interim financing. A temporary or
short-term loan made with the clear
intent that it will be repaid through
another loan, cash, or other financing
mechanism. Interim financing is
frequently used to pay construction and
other costs associated with a planned
project, with permanent financing to be
obtained after project completion.
Large solar, electric. Large solar
electric systems are those for which the
rated power of the system is larger than
10 kilowatts (kW). Large solar electric
systems are either stand-alone (off grid)
or interconnected to the grid (on grid).
Large solar, thermal. Large solar
thermal systems are those for which the
rated storage volume of the system is
greater than 240 gallons or that have a
collector area of more than 1,000 square
feet.
Large wind system. A wind energy
project for which the rated power of the
individual wind turbine(s) is larger than
100kW.
Lender. The organization making,
servicing, and collecting the loan that is
guaranteed under the provisions of this
subpart.
Lender’s agreement (Form RD 4279–4)
or successor form. Agreement between
the Agency and the lender setting forth
the lender’s loan responsibilities.
Loan Note Guarantee (Form RD 4279–
5) or successor form. Issued and
executed by the Agency containing the
terms and conditions of the guarantee.
Loan-to-value. The ratio of the dollar
amount of a loan to the dollar value of
the discounted collateral pledged as
security for the loan.
Matching funds. The funds needed to
pay for the portion of the eligible project
costs not funded or guaranteed by the
Agency through a grant, direct loan, or
guaranteed loan under this program.
Unless authorized by statute, matching
funds cannot include grants from any
Federal grant program.
Necessary capital improvement. A
capital improvement required to keep
an existing system in compliance with
regulations or to maintain technical or
operational feasibility.
Parity. A lien position whereby two or
more lenders share a security interest of
equal priority in collateral. In the event
of default, each lender is affected on a
pro rata basis.
Participation. The sale of interest in a
loan by the lender wherein the lender
retains the note, collateral securing the
note, and all responsibility for loan
servicing and liquidation.
Passive investor. An equity investor
that does not actively participate in
management and operation decisions of
the business entity as evidenced by a
contractual arrangement.
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Post-application. The date that the
Agency receives an essentially
completed application. An ‘‘essentially
completed’’ application is an
application that contains all parts
necessary for the Department of
Agriculture (USDA) to determine
applicant and project eligibility, to score
the application, and to conduct the
technical evaluation.
Power purchase arrangement. The
terms and conditions governing the sale
and transportation of electricity
produced by the grantee or borrower to
another party.
Pre-commercial technology.
Technology that has emerged through
the research and development process
and has technical and economic
potential for commercial application,
but is not yet commercially available.
Promissory Note. Evidence of debt. A
note that a borrower signs promising to
pay a specific amount of money at a
stated time or on demand.
Qualified consultant. A third-party
entity possessing the knowledge,
expertise, and experience to perform in
an efficient, effective, and authoritative
manner the specific task required.
Qualified party. An entity possessing
the knowledge, expertise, and
experience to perform a specific task.
Renewable energy. Energy derived
from a wind, solar, biomass, or
geothermal source; or hydrogen derived
from biomass or water using wind,
solar, biomass, or geothermal energy
sources.
Renewable energy system. A system
that produces or produces and delivers
usable energy from a renewable energy
source.
Rural. Any area other than a city or
town that has a population of greater
than 50,000 inhabitants and the
urbanized area contiguous and adjacent
to such a city or town according to the
latest decennial census of the United
States.
Simplified application. An
application that conforms to the criteria
and procedures specified in § 4280.109.
Small business. An entity is
considered a small business in
accordance with the Small Business
Administration’s (SBA) small business
size standards by the North American
Industry Classification System (NAICS)
found in Title 13 CFR part 121. A
private entity, including a sole
proprietorship, partnership,
corporation, cooperative (including a
cooperative qualified under section
501(c)(12) of the Internal Revenue
Code), and an electric utility, including
a Tribal or governmental electric utility,
that provides service to rural consumers
on a cost-of-service basis without
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support from public funds or subsidy
from the Government authority
establishing the district, provided such
utilities meet SBA’s definition of small
business. These entities must operate
independent of direct Government
control. With the exception of the
entities described above, all other nonprofit entities are excluded.
Small solar, electric. Small solar
electric projects are those for which the
rated power of the system is 10kW or
smaller. Small solar electric projects are
either stand-alone (off grid) or
interconnected to the grid at less than
600 volts (on grid).
Small solar, thermal. Small solar
thermal projects are those for which the
rated storage volume of the system is
240 gallons or smaller or that have a
collector area of 1,000 square feet or
less.
Small wind system. Wind energy
system for which the rated power of the
wind turbine is 100kW or smaller and
with a generator hub height of 120 feet
or less. A small wind system is either
stand-alone or connected to the local
electrical system at less than 600 volts.
Spreadsheet. A table containing data
from a series of financial statements of
a business over a period of time.
Financial statement analysis normally
contains spreadsheets for balance sheets
and income statements and may include
cashflow statement data and commonly
used ratios. The spreadsheets enable a
reviewer to easily scan the data, spot
trends, and make comparisons.
State. Any of the 50 States, the
Commonwealth of Puerto Rico, the
District of Columbia, the Virgin Islands
of the United States, Guam, American
Samoa, the Commonwealth of the
Northern Mariana Islands, the Republic
of Palau, the Federated States of
Micronesia, and the Republic of the
Marshall Islands.
Total project cost. The sum of all costs
associated with a completed project.
Used equipment. Any equipment that
has been used in any previous
application and is provided in an ‘‘as
is’’ condition.
Very small business. A business with
fewer than 15 employees and less than
$1 million in annual receipts.
§ 4280.104
Exception authority.
The Administrator may, on a case-bycase basis, make an exception to any
requirement or provision of this subpart
that is not inconsistent with any
authorizing statute or applicable law, if
the Administrator determines that
application of the requirement or
provision would adversely affect the
USDA’s interest.
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§ 4280.105
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Appeals.
Only the grantee, borrower, lender, or
holder can appeal an Agency decision
made under this subpart. In cases where
the Agency has denied or reduced the
amount of final loss payment to the
lender, the adverse decision may be
appealed by the lender only. An adverse
decision that only impacts the holder
may be appealed by the holder only. A
decision by a lender adverse to the
interest of the borrower is not a decision
by the Agency, whether or not
concurred in by the Agency. An adverse
decision regarding a grant or direct loan
application may be appealed by the
applicant only. Appeals will be handled
in accordance with 7 CFR part 11 of this
title. Any party adversely affected by an
Agency decision under this subpart may
request a determination of appealability
from the Director, National Appeals
Division, USDA, within 30 days of the
adverse decision.
§ 4280.106
Conflict of interest.
No conflict of interest or appearance
of conflict of interest will be allowed.
For purposes of this subpart, conflict of
interest includes, but is not limited to,
distribution or payment of grant, loan,
and guaranteed loan funds or award of
project contracts to an individual
owner, partner, stockholder, or
beneficiary of the applicant or borrower
or a close relative of such an individual
when such individual will retain any
portion of the ownership of the
applicant or borrower.
§ 4280.107
Applicant eligibility.
(a) To receive a grant or loan under
this subpart, an applicant must meet
each of the criteria, as applicable, as set
forth in paragraphs (a)(1) through (5) of
this section.
(1) The applicant must be an
agricultural producer or rural small
business.
(2) Individuals must be citizens of the
United States (U.S.) or reside in the U.S.
after being legally admitted for
permanent residence.
(3) Entities must be at least 51 percent
owned, directly or indirectly, by
individuals who are either citizens of
the U.S. or reside in the U.S. after being
legally admitted for permanent
residence.
(4) Applicants and owners will be
ineligible to receive funds under this
subpart as discussed in paragraphs
(a)(4)(i) and (ii) of this section.
(i) If an applicant or owner has an
outstanding judgment obtained by the
U.S. in a Federal Court (other than in
the United States Tax Court), is
delinquent in the payment of Federal
income taxes, or is delinquent on a
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Federal debt, the applicant is not
eligible to receive a grant, direct loan, or
guaranteed loan until the judgment is
paid in full or otherwise satisfied or the
delinquency is resolved.
(ii) If an applicant has been debarred
from receiving Federal assistance, the
applicant is not eligible to receive a
grant, direct loan, or guaranteed loan
under this subpart.
(5) A grant applicant must have
demonstrated financial need.
(b) An applicant that has received one
or more grants and/or loans under this
program must make satisfactory
progress, as determined by the Agency,
toward completion of any previously
funded projects before it will be
considered for subsequent funding.
§ 4280.108
Project eligibility.
For a renewable energy system or
energy efficiency improvement project
to be eligible to receive a grant or loan
under this subpart, the proposed project
must meet each of the criteria, as
applicable, in paragraphs (a) through (g)
of this section.
(a) The project must be for the
purchase of a renewable energy system
or to make energy efficiency
improvements.
(b) The project must be for a precommercial or commercially available,
and replicable technology.
(c) The project must have technical
merit, as determined using the
procedures specified in § 4280.112(d).
(d) The project must be located in a
rural area, as defined in § 4280.103.
(e) The applicant must be the owner
of the project and control the revenues
and expenses of the project, including
operation and maintenance. A thirdparty under contract to the owner may
be used to control revenues and
expenses and manage the operation
and/or maintenance of the project.
(f) Sites must be controlled by the
agricultural producer or small business
for the financing term of any associated
Federal loans or loan guarantees.
(g) Satisfactory sources of revenue in
an amount sufficient to provide for the
operation, management, maintenance,
and debt service of the project must be
available for the life of the project.
Section A. Grants
§ 4280.109 Qualification for simplified
applications.
When applying for a grant, applicants
may qualify for the simplified
application process. In order to use the
simplified application process, each of
the conditions specified in paragraphs
(a)(1) through (8) of this section must be
met.
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(a) Simplified application criteria. (1)
The applicant must be eligible in
accordance with § 4280.107.
(2) The project must be eligible in
accordance with § 4280.108.
(3) Total eligible project costs must be
$200,000 or less.
(4) The proposed project must use
commercially available renewable
energy systems or energy efficiency
improvements.
(5) Construction planning and
performing development must be
performed in compliance with
§ 4280.115. The applicant or the
applicant’s prime contractor must
assume all risks and responsibilities of
project development.
(6) The applicant or the applicant’s
prime contractor is responsible for all
interim financing.
(7) The proposed project is scheduled
to be completed within 24 months after
entering into a grant agreement. The
Agency may extend this period if the
Agency determines, at its sole
discretion, that the applicant is unable
to complete the project for reasons
beyond the applicant’s control.
(8) The applicant agrees not to request
reimbursement from funds obligated
under this program until after project
completion, including all operational
testing and certifications acceptable to
the Agency.
(b) Application processing and
administration. (1) Application
documents. Application documents
shall be submitted in accordance with
§ 4280.111 or, if applying for a
combined grant and loan, also in
accordance with § 4280.193(c).
(2) Demonstrated financial need. The
applicant must certify that it meets the
definition of demonstrated financial
need, as defined in § 4280.103. The
Agency may require the applicant to
provide supplemental information that
will allow the Agency to make its own
determination of the applicant’s
financial need.
(3) Project development. Section
4280.115 applies, except as follows:
(i) Any grantee may participate in
project development without direct
compensation subject to the approval in
writing by the prime contractor,
provided that all applicable
construction practices, manufacturer
instructions, and all safety codes and
standards are followed during
construction and testing, and the work
product meets all applicable
manufacture specifications, and all
applicable codes and standards. The
prime contractor remains responsible
for all the overall successful completion
of the project, including any work done
by the grantee, or
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(ii) A grantee who can demonstrate to
the Agency that the grantee has the
necessary experience and other
resources to successfully complete the
project may serve as the prime
contractor/installer. Projects where the
grantee serves as the prime contractor
will need to secure the services of an
independent, professionally
responsible, qualified consultant to
certify testing specifications,
procedures, and testing results.
(4) Project completion. The project is
complete when the applicant has
provided a written final project
development, testing, and performance
report acceptable to the Agency. Upon
notification of receipt of an acceptable
project completion report, the applicant
may request grant reimbursement. The
Agency reserves the right to observe the
testing.
(5) Insurance. Section 4280.113
applies, except business interruption
insurance is not required.
§ 4280.110
Grant funding.
(a) The amount of grant funds that
will be made available to an eligible
project under this subpart will not
exceed 25 percent of total eligible
project costs. Eligible project costs are
specified in paragraph (c) of this
section.
(b) The applicant is responsible in
securing the remainder of the total
eligible project costs not covered by
grant funds. The amount secured by the
applicant must be the remainder of total
eligible project costs.
(1) Without specific statutory
authority, other Federal grant funds and
applicant in-kind contributions cannot
be used to meet the matching fund
requirement. Third-party, in-kind
contributions are limited to 10 percent
of the matching fund requirement of the
grant. The Agency will advise if the
proposed third-party, in-kind
contributions are acceptable in
accordance with 7 CFR part 3015 of this
title.
(2) Passive third-party equity
contributions are acceptable for
renewable energy system projects,
including those that are eligible for
Federal production tax credits, provided
the applicant meets the requirements of
§ 4280.107.
(c) Eligible project costs are only those
costs associated with the items
identified in paragraphs (c)(1) through
(9) of this section, as long as the items
are an integral and necessary part of the
renewable energy system or energy
efficiency improvement.
(1) Post-application purchase and
installation of equipment (new,
refurbished, or remanufactured), except
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agricultural tillage equipment, used
equipment, and vehicles.
(2) Post-application construction or
improvements, except residential.
(3) Energy audits or assessments.
(4) Permit and license fees.
(5) Professional service fees, except
for application preparation.
(6) Feasibility studies and Technical
Reports.
(7) Business plans.
(8) Retrofitting.
(9) Construction of a new energy
efficient facility only when the facility
is used for the same purpose, is
approximately the same size, and based
on the energy audit will provide more
energy savings than improving an
existing facility. Only costs identified in
the energy audit for energy efficiency
improvements are allowed.
(d) The maximum amount of grant
assistance to one individual or entity
will not exceed $750,000 per Federal
fiscal year. For those applicants that
have not received a grant award during
the previous 2 Federal fiscal years,
additional points will be added to their
priority score.
(e) Applications for renewable energy
system grants will be accepted for a
minimum grant request of $2,500 up to
a maximum of $500,000.
(f) Applications for energy efficiency
improvement grants will be accepted for
a minimum grant request of $1,500 up
to a maximum of $250,000.
(g) In determining the amount of a
grant awarded, the Agency will take into
consideration the following six criteria:
(1) The type of renewable energy
system to be purchased;
(2) The estimated quantity of energy
to be generated by the renewable energy
system;
(3) The expected environmental
benefits of the renewable energy system;
(4) The extent to which the renewable
energy system will be replicable;
(5) The amount of energy savings
expected to be derived from the activity,
as demonstrated by an energy audit
comparable to an energy audit under 7
U.S.C. 8105; and
(6) The estimated length of time it
would take for the energy savings
generated by the activity to equal the
cost of the activity.
§ 4280.111 Application and
documentation.
The requirements in this section
apply to grant applications under this
subpart.
(a) General. Separate applications
must be submitted for renewable energy
system and energy efficiency
improvement projects. Applicants may
only submit one application for each
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type of project per Federal fiscal year.
An original and one complete copy of
each application are required that
follow the outline below. Each
application must include a Table of
Contents with clear pagination and
chapter identification.
(b) Grant application content.
Applications and documentation for
projects using the simplified application
process, as described in § 4280.109,
must provide the required information
organized pursuant to the Table of
Contents in a chapter format presented
in the order shown in paragraphs (b)(1)
through (3) and (b)(5) through (7) of this
section; paragraph (b)(4) of this section
does not apply for projects using the
simplified application process.
Applications and documentation for
projects not using the simplified
application process must provide the
required information organized
pursuant to the Table of Contents in a
chapter format presented in the order
shown in paragraphs (b)(1) through (8)
of this section.
(1) Forms, certifications, and
organizational documents. Each
application must contain the items
identified in paragraphs (b)(1)(i) through
(iii) in this section.
(i) Project specific forms.
(A) Form SF–424, ‘‘Application for
Federal Assistance.’’
(B) Form SF–424C, ‘‘Budget
Information—Construction Programs.’’
A more detailed budget breakdown is
required in the Technical Report.
(C) Form SF–424D, ‘‘Assurances—
Construction Programs.’’
(D) Form RD 1940–20, ‘‘Request for
Environmental Information.’’
(ii) Certifications.
(A) AD–1049, ‘‘Certification
Regarding Drug-Free Workplace
Requirements (Grants) Alternative 1—
For Grantees Other than Individuals.’’
(B) AD–1048, ‘‘Certification Regarding
Debarment, Suspension, Ineligibility
and Voluntary Exclusion—Lower Tiered
Covered Transactions.’’
(C) Exhibit A–1 of RD Instruction
1940–Q, ‘‘Certification for Contracts,
Grants and Loans,’’ required by 7 CFR
3018.110 if the grant exceeds $100,000.
(D) Form SF–LLL, ‘‘Disclosure of
Lobbying Activities,’’ must be
completed if the applicant or borrower
has made or agreed to make payment
using funds other than Federal
appropriated funds to influence or
attempt to influence a decision in
connection with the application.
(E) AD–1047, ‘‘Certification Regarding
Debarment, Suspension, and Other
Responsibility Matters—Primary
Covered Transactions.’’
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(F) Form RD 400–1, ‘‘Equal
Opportunity Agreement.’’
(G) Form RD 400–4, ‘‘Assurance
Agreement.’’
(H) Intergovernmental consultation
comments in accordance with 7 CFR
part 3015, subpart V, of this title.
(I) Applicants and borrowers must
provide a certification indicating
whether or not there is a known
relationship or association with an
Agency employee.
(J) Applicants must provide
certification that they meet the
definition of demonstrated financial
need, as defined in § 4280.103.
(iii) Organizational documents.
Except for sole proprietors, each
applicant must submit, with the
application, a copy of the legal
organizational documents.
(2) Table of Contents. Include page
numbers for each component of the
application in the table of contents.
Begin pagination immediately following
the Table of Contents.
(3) Project Summary. Provide a
concise summary of the project proposal
and applicant information, project
purpose and need, and project goals that
includes the following:
(i) Title. Provide a descriptive title of
the project (identified on SF 424).
(ii) Applicant eligibility. Describe how
each of the applicable criteria identified
in § 4280.107(a)(1) through (5) is met.
(iii) Project eligibility. Describe how
each of the criteria, as applicable, in
§ 4280.108(a) through (g) is met. Clearly
state whether the application is for the
purchase of a renewable energy system
or to make energy efficiency
improvements. The response to
§ 4280.108(a) must include a brief
description of the system or
improvement. This description must be
sufficient to provide the reader with a
frame of reference when reviewing the
rest of the application. Additional
project description information may be
needed later in the application.
(iv) Operation description. Describe
the applicant’s total farm/ranch/
business operation and the relationship
of the proposed project to the
applicant’s total farm/ranch/business
operation. Provide a description of the
ownership of the applicant, including a
list of individuals and/or entities with
ownership interest, names of any
corporate parents, affiliates, and
subsidiaries, as well as a description of
the relationship, including products,
between these entities.
(v) Financial information for size
determination. Provide financial
information to allow the Agency to
determine the applicant’s size. All
information submitted under this
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paragraph must be substantiated by
authoritative records.
(A) Rural small businesses. Provide
sufficient information to determine total
annual receipts for and number of
employees of the business and any
parent, subsidiary, or affiliates at other
locations. Voluntarily providing tax
returns is one means of satisfying this
requirement. The information provided
must be sufficient for the Agency to
make a determination of business size as
defined by SBA.
(B) Agricultural producers. Provide
the gross market value of your
agricultural products, gross agricultural
income, and gross nonfarm income of
the applicant for the calendar year
preceding the year in which you submit
your application.
(4) Financial information. Financial
information is required on the total
operation of the agricultural producer/
rural small business and its parent,
subsidiary, or affiliates at other
locations. All information submitted
under this paragraph must be
substantiated by authoritative records.
(i) Historical financial statements.
Provide historical financial statements
prepared in accordance with Generally
Accepted Accounting Practices (GAAP)
for the past 3 years, including income
statements and balance sheets. If
agricultural producers are unable to
present this information in accordance
with GAAP, they may instead present
financial information for the past years
in the format that is generally required
by commercial agriculture lenders.
(ii) Current balance sheet and income
statement. Provide a current balance
sheet and income statement prepared in
accordance with GAAP and dated
within 90 days of the application.
Agricultural producers should present
financial information in the format that
is generally required by commercial
agriculture lenders.
(iii) Pro forma financial statements.
Provide pro forma balance sheet at startup of the agricultural producer’s/rural
small business’ business that reflects the
use of the loan proceeds or grant award;
and 3 additional years, indicating the
necessary start-up capital, operating
capital, and short-term credit; and
projected cashflow and income
statements for 3 years supported by a
list of assumptions showing the basis for
the projections.
(iv) Demonstration of Financial Need.
Provide sufficient information or
documentation that allows the Agency
to make its own determination of the
applicant’s financial need.
(5) Matching funds. Submit a
spreadsheet identifying sources of
matching funds, amounts, and status of
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matching funds. The spreadsheet must
also include a directory of matching
funds source contact information.
Attach any applications,
correspondence, or other written
communication between applicant and
matching fund source.
(6) Self-Evaluation Score. Self-score
the project using the evaluation criteria
in § 4280.112(e). To justify the score,
submit the total score along with
appropriate calculations and attached
documentation, or specific crossreferences to information elsewhere in
the application.
(7) Renewable Energy and Energy
Efficiency Improvements Technical
Report. A Technical Report must be
submitted as part of the application to
allow the Agency to determine the
overall technical merit of the renewable
energy system or energy efficiency
improvement project.
(i) Simplified applications. Simplified
applications, which are submitted for
renewable energy projects or energy
efficiency improvement projects with
total eligible project costs of $200,000 or
less, must include a Technical Report
prepared in accordance with the
requirements specified in paragraphs
(b)(7)(i)(A) through (C) of this section.
(A) The Technical Report must be
prepared in accordance with Appendix
A of this subpart. If a renewable energy
project does not fit one of the
technologies identified in Appendix A,
the applicant must submit a Technical
Report in accordance with paragraph
(b)(7)(ii) of this section. The information
in all Technical Reports must be of
sufficient detail to allow the Agency to
score the project and evaluate its
technical feasibility.
(B) Either an energy assessment or an
energy audit is required for energy
efficiency improvement projects. For
energy efficiency improvement projects
with total eligible project costs greater
than $50,000, an energy audit must be
conducted; it must be conducted by or
reviewed and certified by an energy
auditor. For energy efficiency
improvement projects with total eligible
project costs of $50,000 or less, an
energy assessment or an energy audit
may be conducted by either an energy
assessor or an energy auditor.
(C) Technical Reports prepared prior
to the applicant’s selection of a prime
contractor may be modified after
selection, pursuant to input from the
prime contractor, and submitted to the
Agency, provided the overall scope of
the project is not materially changed as
determined by the Agency. Changes in
the report must be accompanied by an
updated Form RD 1940–20.
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(ii) Full applications. Full
applications, which must be submitted
for applications for renewable energy
projects or energy efficiency
improvement projects with total eligible
project costs greater than $200,000,
must include a full Technical Report
prepared in accordance with Appendix
B of this subpart and with paragraphs
(b)(7)(ii)(A) through (G) of this section,
as applicable.
(A) The Technical Report must
demonstrate that the renewable energy
system or energy efficiency
improvement project can be installed
and perform as intended in a reliable,
safe, cost-effective, and legally
compliant manner.
(B) Either an energy assessment or an
energy audit is required for energy
efficiency improvement projects. For
energy efficiency improvement projects
with total eligible project costs greater
than $50,000, an energy audit must be
conducted; it must be conducted by or
reviewed and certified by an energy
auditor. For energy efficiency
improvement projects with total eligible
project costs of $50,000 or less, an
energy assessment or an energy audit
may be conducted by either an energy
assessor or an energy auditor.
(C) For renewable energy projects
with total eligible project costs greater
than $400,000 and for energy efficiency
improvement projects with total eligible
project costs greater than $200,000, the
design review, installation monitoring,
testing prior to commercial operation,
and project completion certification will
require the services of a licensed
professional engineer (PE) or team of
licensed PEs.
(D) For projects with total eligible
project costs greater than $1,200,000,
the Technical Report must be reviewed
and include an opinion and
recommendation by an independent
qualified consultant.
(E) Technical Reports prepared prior
to the applicant’s selection of a final
design, equipment vendor, or prime
contractor, or other significant decision
may be modified and resubmitted to the
Agency, provided the overall scope of
the project is not materially changed as
determined by the Agency. Changes in
the Technical Report must be
accompanied by an updated Form RD
1940–20.
(F) All information provided in the
Technical Report will be evaluated
against the requirements provided in
Appendix B of this subpart. Any
Technical Report not prepared in the
following format and in accordance
with Appendix B, where applicable,
will be penalized under scoring for
technical merit.
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(G) All Technical Reports shall follow
the outline presented below and shall
contain the information described in
paragraphs (b)(7)(ii)(G)(1) through (10)
of this section and Appendix B, if the
technology is identified in Appendix B
for the particular project. If none of the
Technical Reports in Appendix B apply
to the proposed technology, the
applicant may submit a Technical
Report that conforms to the overall
outline and subjects specified in
paragraph (b)(7)(ii)(G) of this section.
For Technical Reports prepared for
technologies not identified in Appendix
B, the Agency will review the reports
and notify, in writing, the applicant of
the changes to the report required in
order for the Agency to accept the
report.
(1) Qualifications of the project team.
Describe the project team, their
professional credentials, and relevant
experience. The description must
support that the project team service,
equipment, and installation providers
have the necessary professional
credentials, licenses, certifications, or
relevant experience to develop the
proposed project.
(2) Agreements and permits. Describe
the necessary agreements and permits
required for the project and the
anticipated schedule for securing those
agreements and permits. For example,
interconnection agreements and
purchase power arrangements are
necessary for all renewable energy
projects electrically interconnected to
the utility grid. The applicant must
demonstrate that the applicant is
familiar with the regulations and utility
policies and that these arrangements
will be secured in a reasonable
timeframe.
(3) Energy or resource assessment.
Describe the quality and availability of
the renewable resource, and an
assessment of expected energy savings
through the deployment of the proposed
system or increased production created
by the system.
(4) Design and engineering. Describe
the intended purpose of the project and
the design, engineering, testing, and
monitoring needed for the proposed
project. The description must support
that the system will be designed,
engineered, tested, and monitored so as
to meet its intended purpose, ensure
public safety, and comply with
applicable laws, regulations,
agreements, permits, codes, and
standards. In addition, the applicant
must identify all the major equipment
that is proprietary equipment and justify
how this unique equipment is needed to
meet the requirements of the proposed
design.
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(5) Project development. Describe the
overall project development method,
including the key project development
activities and the proposed schedule for
each activity. The description must
identify each significant historical and
projected activity, its beginning and
end, and its relationship to the time
needed to initiate and carry the activity
through to successful project
completion. The description must
address applicant project development
cashflow requirements. Details for
equipment procurement and installation
shall be addressed in paragraphs
(b)(7)(ii)(G)(7) and (8) of this section.
(6) Project economic assessment.
Describe the financial performance of
the proposed project. The description
must address project costs, energy
savings, and revenues, including
applicable investment and production
incentives. Cost centers include, but are
not limited to, administrative and
general, fuel supply, operations and
maintenance, product delivery and debt
service. Revenues to be considered must
accrue from the sale of energy, offset or
savings in energy costs, byproducts, and
green tags. Incentives to be considered
must accrue from government entities.
(7) Equipment procurement. Describe
the availability of the equipment
required by the system. The description
must support that the required
equipment is available and can be
procured and delivered within the
proposed project development schedule.
(8) Equipment installation. Describe
the plan for site development and
system installation, including any
special equipment requirements. In all
cases, the system or improvement must
be installed in conformance with
manufacturer’s specifications and
design requirements, and comply with
applicable laws, regulations,
agreements, permits, codes, and
standards.
(9) Operations and maintenance.
Describe the operations and
maintenance requirements of the
system, including major rebuilds and
component replacements necessary for
the system to operate as designed over
the design life. All systems or
improvements must have a warranty.
The warranty must cover and provide
protection against both breakdown and
a degradation of performance. The
performance of the renewable energy
system or energy efficiency
improvement must be monitored and
recorded as appropriate to the specific
technology.
(10) Dismantling and disposal of
project components. Describe a plan for
dismantling and disposing of project
components and associated wastes at
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the end of their useful lives. The budget
for and any unique concerns associated
with the dismantling and disposal of
project components and their wastes
must also be described.
(8) Business-level feasibility study for
renewable energy systems. For each
application for a renewable energy
system project, with total eligible
project costs greater than $200,000, a
business-level feasibility study by an
independent, qualified consultant will
be required by the Agency for start-up
businesses or existing businesses. An
acceptable business-level feasibility
study must at least include an
evaluation of economic, market,
technical, financial, and management
feasibility.
§ 4280.112 Evaluation of grant
applications.
(a) General review. The Agency will
evaluate each application and make a
determination as to whether the
applicant is eligible, the proposed grant
is for an eligible project, and the
proposed grant complies with all
applicable statutes and regulations.
(b) Ineligible applications. If either the
applicant or the project is ineligible, the
Agency will inform the applicant in
writing of the decision, reasons
therefore, and any appeal rights. No
further evaluation of the application
will occur.
(c) Incomplete applications. If the
application is incomplete, the Agency
will return it to the applicant to provide
the applicant the opportunity to
resubmit the application. The Agency
will identify those parts of the
application that are incomplete. Upon
receipt of a complete application, the
Agency will complete its evaluation of
the application.
(d) Technical merit. The Agency’s
determination of a project’s technical
merit will be based on the information
provided by the applicant. The Agency
may engage the services of other
government agencies or other
recognized industry experts in the
applicable technology field, at its
discretion, to evaluate and rate the
application. The Agency may use this
evaluation and rating to determine the
level of technical merit of the proposed
project. Projects that the Agency
determines are without technical merit
shall be deemed ineligible.
(e) Evaluation criteria. Agency
personnel will score and fund each
application based on the evaluation
criteria specified in paragraphs (e)(1)
through (9) of this section.
(1) Quantity of energy replaced,
produced, or saved. Points may only be
awarded for energy replacement, energy
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savings, or energy generation. Points
will not be awarded for more than one
category.
(i) Energy replacement. If the
proposed renewable energy system is
intended primarily for self-use by the
agricultural producer or rural small
business and will provide energy
replacement of greater than zero, but
equal to or less than 25 percent, 5 points
will be awarded; greater than 25
percent, but equal to or less than 50
percent, 10 points will be awarded; or
greater than 50 percent, 15 points will
be awarded. Energy replacement is to be
determined by dividing the estimated
quantity of renewable energy to be
generated over a 12-month period by the
estimated quantity of energy consumed
over the same 12-month period during
the previous year by the applicable
energy application. The estimated
quantities of energy must be converted
to either British thermal units (BTUs),
Watts, or similar energy equivalents to
facilitate scoring. If the estimated energy
produced equals more than 150 percent
of the energy requirements of the
applicable process(es), the project will
be scored as an energy generation
project.
(ii) Energy savings. If the estimated
energy expected to be saved by the
installation of the energy efficiency
improvements will be from 20 percent
up to, but not including 30 percent, 5
points will be awarded; 30 percent up
to, but not including 35 percent, 10
points will be awarded; or, 35 percent
or greater, 15 points will be awarded.
Energy savings will be determined by
the projections in an energy assessment
or audit. Projects with total eligible
project costs of $50,000 or less that opt
to obtain a professional energy audit
will be awarded an additional 5 points.
(iii) Energy generation. If the
proposed renewable energy system is
intended primarily for production of
energy for sale, 10 points will be
awarded.
(2) Environmental benefits. If the
purpose of the proposed system
contributes to the environmental goals
and objectives of other Federal, State, or
local programs, 10 points will be
awarded. Points will only be awarded
for this paragraph if the applicant is able
to provide documentation from an
appropriate authority supporting this
claim.
(3) Commercial availability. If the
proposed system or improvement is
currently commercially available and
replicable, 5 points will be awarded. If
the proposed system or improvement is
commercially available and replicable
and is also provided with a 5-year or
longer warranty providing the purchaser
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protection against system degradation or
breakdown or component breakdown,
10 points will be awarded.
(4) Technical merit score. The
Technical Merit of each project will be
determined using the procedures
specified in paragraphs (e)(4)(i) and (ii)
of this section. The procedures specified
in paragraph (e)(4)(i) will be used to
score paragraphs (e)(4)(i)(A) through (J)
of this section. The final score awarded
will be calculated using the procedures
described in paragraph (e)(4)(ii) of this
section.
(i) Technical merit. Each
subparagraph has its own maximum
possible score and will be scored
according to the following criteria: If the
description in the subparagraph has no
significant weaknesses and exceeds the
requirements of the subparagraph, 100
percent of the total possible score for the
subparagraph will be awarded. If the
description has one or more significant
strengths and meets the requirements of
the subparagraph, 80 percent of the total
possible score will be awarded for the
subparagraph. If the description meets
the basic requirements of the
subparagraph, but also has several
weaknesses, 60 percent of the points
will be awarded. If the description is
lacking in one or more critical aspects,
key issues have not been addressed, but
the description demonstrates some
merit or strengths, 40 percent of the
total possible score will be awarded. If
the description has serious deficiencies,
internal inconsistencies, or is missing
information, 20 percent of the total
possible score will be awarded. If the
description has no merit in this area, 0
percent of the total possible score will
be awarded. The total possible points
for Technical Merit is 35 points.
(A) Qualifications of the project team
(maximum score of 10 points). The
applicant has described the project team
service providers, their professional
credentials, and relevant experience.
The description supports that the
project team service, equipment, and
installation providers have the
necessary professional credentials,
licenses, certifications, or relevant
experience to develop the proposed
project.
(B) Agreements and permits
(maximum score of 5 points). The
applicant has described the necessary
agreements and permits required for the
project and the schedule for securing
those agreements and permits.
(C) Energy or resource assessment
(maximum score of 10 points). The
applicant has described the quality and
availability of a suitable renewable
resource or an assessment of expected
energy savings for the proposed system.
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(D) Design and engineering
(maximum score of 30 points). The
applicant has described the design,
engineering, and testing needed for the
proposed project. The description
supports that the system will be
designed, engineered, and tested so as to
meet its intended purpose, ensure
public safety, and comply with
applicable laws, regulations,
agreements, permits, codes, and
standards.
(E) Project development schedule
(maximum score of 5 points). The
applicant has described the
development method, including the key
project development activities and the
proposed schedule for each activity. The
description identifies each significant
task, its beginning and end, and its
relationship to the time needed to
initiate and carry the project through to
successful completion. The description
addresses grantee or borrower project
development cashflow requirements.
(F) Project economic assessment
(maximum score of 20 points). The
applicant has described the financial
performance of the proposed project,
including the calculation of simple
payback. The description addresses
project costs and revenues, such as
applicable investment and production
incentives, and other information to
allow the assessment of the project’s
cost effectiveness.
(G) Equipment procurement
(maximum score of 5 points). The
applicant has described the availability
of the equipment required by the
system. The description supports that
the required equipment is available, and
can be procured and delivered within
the proposed project development
schedule.
(H) Equipment installation (maximum
score of 5 points). The applicant has
described the plan for site development
and system installation.
(I) Operation and maintenance
(maximum score of 5 points). The
applicant has described the operations
and maintenance requirements of the
system necessary for the system to
operate as designed over the design life.
(J) Dismantling and disposal of project
components (maximum score of 5
points). The applicant has described the
requirements for dismantling and
disposing of project components at the
end of their useful life and associated
wastes.
(ii) Calculation of Technical Merit
Score. To determine the actual points
awarded a project for Technical Merit,
the following procedure will be used:
The score awarded for paragraphs
(e)(4)(i)(A) through (J) of this section
will be added together and then divided
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by 100, the maximum possible score, to
achieve a percentage. This percentage
will then be multiplied by the total
possible points of 35 to achieve the
points awarded for the proposed project
for Technical Merit.
(5) Readiness. If the applicant has
written commitments from the source(s)
confirming commitment of 50 percent
up to but not including 75 percent of the
matching funds prior to the Agency
receiving the complete application, 5
points will be awarded. If the applicant
has written commitments from the
source(s) confirming commitment of 75
percent up to but not including 100
percent of the matching funds prior to
the Agency receiving the complete
application, 10 points will be awarded.
If the applicant has written
commitments from the source(s) of
matching funds confirming commitment
of 100 percent of the matching funds
prior to the Agency receiving the
complete application, 15 points will be
awarded.
(6) Small agricultural producer/very
small business. If the applicant is an
agricultural producer producing
agricultural products with a gross
market value of less than $600,000 in
the preceding year, 5 points will be
awarded. If the applicant is an
agricultural producer producing
agricultural products with a gross
market value of less than $200,000 in
the preceding year or is a very small
business, as defined in § 4280.103, 10
points will be awarded.
(7) Simplified application/low cost
projects. If the applicant is eligible for
and uses the simplified application
process or the project has total eligible
project costs of $200,000 or less, 5
points will be awarded.
(8) Previous grantees and borrowers. If
an applicant has not been awarded a
grant or loan under this program within
the 2 previous Federal fiscal years, 5
points will be awarded.
(9) Return on investment. If the
proposed project will return the cost of
the investment in less than 4 years, 10
points will be awarded; 4 years up to
but not including 8 years, 4 points will
be awarded; or 8 years up to 11 years,
2 point will be awarded.
§ 4280.113
Insurance requirements.
Agency approved insurance coverage
must be maintained for the life of the
grant unless this requirement is waived
or modified by the Agency in writing.
(a) National flood insurance is
required in accordance with 7 CFR part
1806, subpart B, of this title, if
applicable.
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(b) Business interruption insurance is
required except for projects with total
eligible project costs of $200,000 or less.
§ 4280.114 Laws that contain other
compliance requirements.
(a) Equal employment opportunity.
For all construction contracts and grants
in excess of $10,000, the contractor
must comply with Executive Order
11246, as amended by Executive Order
11375, and as supplemented by
applicable Department of Labor
regulations (41 CFR part 60). The
applicant is responsible for ensuring
that the contractor complies with these
requirements.
(b) Equal opportunity and
nondiscrimination. The Agency will
ensure that equal opportunity and
nondiscriminatory requirements are met
in accordance with the Equal Credit
Opportunity Act and 7 CFR 15d,
Nondiscrimination in Programs and
Activities, conducted by USDA. The
Agency will not discriminate against
applicants on the basis of race, color,
religion, national origin, sex, marital
status, or age (provided that the
applicant has the capacity to contract);
to the fact that all or part of the
applicant’s income derives from public
assistance program; or to the fact that
the applicant has in good faith exercised
any right under the Consumer Credit
Protection Act.
(c) Civil rights compliance. Recipients
of grants must comply with the
Americans with Disabilities Act of 1990,
Title VI of the Civil Rights Act of 1964,
and Section 504 of the Rehabilitation
Act of 1973. This may include
collection and maintenance of data on
the race, sex, and national origin of the
recipient’s membership/ownership and
employees. These data must be available
to conduct compliance reviews in
accordance with 7 CFR part 1901,
subpart E, § 1901.204 of this title. Initial
reviews will be conducted after Form
RD 400–4 is signed and all subsequent
reviews every 3 years thereafter for
loans. The last review shall occur 3
years after the date of loan closing.
Grants will require one subsequent
compliance review after the last
disbursement of grant funds have been
made, and the facility has been in full
operation for 90 days.
(d) Environmental analysis. Subpart G
of part 1940 of this title outlines
environmental procedures and
requirements for this subpart.
Prospective applicants are advised to
contact the Agency to determine
environmental requirements as soon as
practicable after they decide to pursue
any form of financial assistance directly
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or indirectly available through the
Agency.
(1) Any required environmental
review must be completed by the
Agency prior to the Agency obligating
any funds.
(2) The applicant will be notified of
all specific compliance requirements,
including, but not limited to, the
publication of public notices, and
consultation with State Historic
Preservation Offices and the U.S. Fish
and Wildlife Service.
(3) A site visit by the Agency may be
scheduled, if necessary, to determine
the scope of the review.
(4) The applicant taking any actions
or incurring any obligations during the
time of application or application
review and processing that would either
limit the range of alternatives to be
considered or that would have an
adverse effect on the environment, such
as the initiation of construction, will
result in project ineligibility.
(e) Executive Order 12898. When a
project is proposed and financial
assistance requested, the Agency will
conduct a Civil Rights Impact Analysis
(CRIA) with regards to environmental
justice. The CRIA must be conducted
and the analysis documented utilizing
Form RD 2006–38, ‘‘Civil Rights Impact
Analysis Certification.’’ This
certification must be done prior to loan
approval, obligation of funds, or other
commitments of Agency resources,
including issuance of a Letter of
Conditions or Form RD 4279–3 of
guarantee, whichever occurs first.
(f) Uniform Federal assistance
regulations. Grants will be administered
in accordance with 7 CFR part 3015 of
this title.
§ 4280.115 Construction planning and
performing development.
The requirements of this section
apply for planning, designing, bidding,
contracting, and constructing renewable
energy systems and energy efficiency
improvement projects as applicable. For
contracts of $200,000 or less, the simple
contract method, as specified in
paragraph (e) of this section, may be
used. Contracts greater than $200,000
shall use the contract method specified
in paragraph (g) of this section.
(a) Technical services. Applicants are
responsible for providing the
engineering, architectural, and
environmental services necessary for
planning, designing, bidding,
contracting, inspecting, and
constructing their facilities. Services
may be provided by the applicant’s ‘‘inhouse’’ engineer or architect or through
contract, subject to Agency concurrence.
Engineers and architects must be
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licensed in the State where the facility
is to be constructed.
(b) Design policies. Facilities funded
by the Agency will meet the
requirements of 7 CFR subpart C of part
1780, § 1780.57(b), (c), (d), and (o) of
this title. Final plans and specifications
must be reviewed by the Agency and
approved prior to the start of
construction.
(c) Owners accomplishing work. In
some instances, owners may wish to
perform a part of the work themselves.
For an owner to perform project
development work, the owner must
meet the experience requirements of 7
CFR subpart C of part 1780, § 1780.67 of
this title. For an owner to provide a
portion of the work, with the remainder
to be completed by a contractor, a clear
understanding of the division of work
must be established and delineated in
the contract. In such cases, the
contractor will be required to inspect
the owner’s work and accept it. Owners
are not eligible for payment for their
own work as it is not an eligible project
cost. See § 4280.110(c) of this subpart
for further details on eligible project
costs.
(d) Equipment purchases. Equipment
purchases of less than $200,000 will not
require a performance and payment
bond, unless required by the applicant,
as long as the contract purchase is a
lump sum payment and the
manufacturer provides the required
warranties on the equipment as outlined
in paragraph (i) in the applicable section
found in Appendices A and B of this
subpart. Payment shall be certified by
copies of the Manufacturer’s paid
invoices and warranty documents.
(e) Simple contract method. The
simple contract method may be used for
small projects with a contract not
greater than $200,000. In smaller
projects, Agency funds will typically be
used to reimburse project costs upon
completion of the work as a lump sum
payment. Partial payments will be made
in accordance with Form RD 4280–2,
‘‘Grant Agreement,’’ and Form RD 1924–
6, ‘‘Construction Contract,’’ or other
Agency approved contract. All
construction work will be performed
under a written contract, as described
below. A design/build method, where
the same person or entity provides
design and engineering work, as well as
construction or installation, may be
used under this method.
(1) Contracting requirements
threshold. For contracts above $100,000,
certain Federal requirements, including
surety, must be met. An attachment to
the contract may be used to incorporate
language for these requirements.
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(2) Forms used. Form RD 1924–6 or
other Agency approved contract must be
used. Other contracts must be approved
by the Agency and may be used only if
they are customarily used in the area
and protect the interest of the applicant
and the Government with respect to
compliance with items such as the
drawings, specifications, payments for
work, inspections, completion,
nondiscrimination in construction work
and acceptance of the work. The Agency
will not become a party to a
construction contract or incur any
liability under it. No contract shall
become effective until concurred in
writing by the Agency. Such
concurrence statement shall be attached
to and made a part of the contract.
(3) Contract provisions. Contracts will
have a listing of attachments and the
minimum provisions of the contract will
include:
(i) The contract sum;
(ii) The dates for starting and
completing the work;
(iii) The amount of liquidated
damages to be charged;
(iv) The amount, method, and
frequency of payment;
(v) Whether or not surety bonds will
be provided. If not, a latent defects bond
may be required, as described in
paragraph (e)(4) of this section;
(vi) The requirement that changes or
additions must have prior written
approval of the Agency; and
(vii) The warranty period to be
provided in accordance with
Appendices A and B, sections 1 through
10, paragraph (i)(1).
(4) Surety. Surety per 7 CFR subpart
C of part 1780, § 1780.75(c) of this title
will be required, and made a part of the
contract, if the applicant requests it, or
if the contractor requests partial
payments for construction work. If the
contractor will receive a lump sum
payment at the end of work, the Agency
will not require surety. In such cases
where no surety is provided and the
project involves pre-commercial
technology, first of its type in the U.S.,
or new designs without sufficient
operating hours to prove their merit, a
latent defects bond may be required to
cover the work.
(5) Equal opportunity. Section
1901.205 of subpart E of part 1901 of
this title applies to all financial
assistance involving construction
contracts and subcontracts in excess of
$10,000. Language for this requirement
is included in Form RD 1924–6. If this
form is not used, such language must be
made a part of the Agency approved
contract.
(6) Obtaining bids and selecting a
contractor. (i) The applicant may select
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a contractor and negotiate a contract or
contact several contractors and request
each to submit a bid. The applicant will
provide a statement to the Agency
describing the process for obtaining the
bid(s) and what alternatives were
considered.
(ii) When a price has already been
negotiated by an applicant and a
contractor, the Agency will review the
proposed contract. If the contractor is
qualified to perform the development
and provide a warranty of the work and
the price compares favorably with the
cost of similar construction in the area,
further negotiation is unnecessary. If the
Agency determines the price is too high
or otherwise unreasonable, the
applicant will be required to negotiate
further with the contractor. If a
reasonable price cannot be negotiated or
if the contractor is not qualified, the
applicant will be required to negotiate
with another contractor.
(iii) When an applicant has proposed
development with no contractor in
mind, competition will be required. The
applicant must obtain bids from as
many qualified contractors, dealers, or
trades people as feasible depending on
the method and type of construction.
(iv) If the award of the contract is by
competitive bidding, Form RD 1924–5,
‘‘Invitation for Bid (Construction
Contract),’’ or another similar Agency
approved invitation bid form containing
the requirements of subpart E of part
1901 of this title may be used. All
contractors from whom bids are
requested should be informed of all
conditions of the contract, including the
time and place of opening bids.
Conditions shall not be established
which would give preference to a
specific bidder or type of bidder. When
applicable, copies of Forms RD 1924–6
and RD 400–6, ‘‘Compliance
Statement,’’ also should be provided to
the prospective bidders.
(7) Awarding the contract. The
applicant, with the concurrence of the
Agency, will consider the amount of the
bids or proposals, and all conditions
listed in the invitation. On the basis of
these considerations, the applicant will
select and notify the lowest responsible
bidder. The contract will be awarded
using Form RD 1924–6 or similar
Agency approved document as
described in this section.
(8) Final payments. Prior to making
final payment on the contract when a
surety bond is not used, the Agency will
be provided with Form RD 1924–9,
‘‘Certificate of Contractor’s Release,’’
and Form RD 1924–10, ‘‘Release by
Claimants,’’ executed by all persons
who furnished materials or labor in
connection with the contract. The
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applicant should furnish the contractor
with a copy of Form RD 1924–10 at the
beginning of the work in order that the
contractor may obtain these releases as
the work progresses.
(f) Design/build contracts. The design/
build method, where the same person or
entity provides design and engineering
work, as well as construction or
installation, may be used with Agency
written approval. If the design/build
contract amount is $200,000 or less,
development and contracting will
follow paragraph (e) of this section. If
the design/build contract amount is
greater than $200,000, Agency prior
concurrence must be obtained as
described below, and the remaining
requirements of this section apply.
(1) Concurrence information. The
applicant will request Agency
concurrence by providing the Agency at
least the information specified in
paragraphs (f)(1)(i) through (viii) of this
section.
(i) The owner’s written request to use
the design/build method with a
description of the proposed method.
(ii) A proposed scope of work
describing in clear, concise terms the
technical requirements for the contract.
It should include a nontechnical
statement summarizing the work to be
performed by the contractor and the
results expected, and a proposed
construction schedule showing the
sequence in which the work is to be
performed.
(iii) A proposed firm-fixed-price
contract for the entire project which
provides that the contractor shall be
responsible for any extra cost which
may result from errors or omissions in
the services provided under the
contract, as well as compliance with all
Federal, State, and local requirements
effective on the contract execution date.
(iv) Where noncompetitive
negotiation is proposed, an evaluation
of the contractor’s performance on
previous similar projects in which the
contractor acted in a similar capacity.
(v) A detailed listing and cost estimate
of equipment and supplies not included
in the construction contract but which
are necessary to properly operate the
facility.
(vi) Evidence that a qualified
construction inspector who is
independent of the contractor has or
will be hired.
(vii) Preliminary plans and outline
specifications. However, final plans and
specifications must be completed and
reviewed by the Agency prior to the
start of construction.
(viii) The owner’s attorney’s opinion
and comments regarding the legal
adequacy of the proposed contract
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41313
documents and evidence that the owner
has the legal authority to enter into and
fulfill the contract.
(2) Agency concurrence of design/
build method. The Agency shall review
the material submitted by the applicant.
When all items are acceptable, the loan
approval official will concur in the use
of the design/build method for the
proposal.
(3) Forms used. The American
Institute of Architects (AIA) Form A191,
‘‘Standard Form of Agreement Between
Owner and Design/Builder,’’ should be
used. Other Agency approved contract
documents may be used provided they
are customarily used in the area and
protect the interest of the applicant and
the Agency with respect to compliance
with items such as the drawings,
specifications, payments for work,
inspections, completion,
nondiscrimination in construction
work, and acceptance of the work. The
Agency will not become a party to a
construction contract or incur any
liability under it. No contract shall
become effective until concurred in
writing by the Agency. Such
concurrence statement shall be attached
to and made a part of the contract.
(4) Contract provisions. Contracts will
have a listing of attachments and shall
meet the following requirements:
(i) The contract sum;
(ii) The dates for starting and
completing the work;
(iii) The amount of liquidated
damages, if any, to be charged;
(iv) The amount, method, and
frequency of payment;
(v) Surety provisions that meet the
requirements of 7 CFR subpart C of part
1780, § 1780.75(c) of this title;
(vi) The requirement that changes or
additions must have prior written
approval of the Agency;
(vii) The warranty period to be
provided in accordance with
Appendices A and B, sections 1 through
10, paragraph (i);
(viii) Contract review and
concurrence in accordance with 7 CFR
subpart C of part 1780, § 1780.61(b) of
this title;
(ix) Owner’s contractual
responsibility in accordance with 7 CFR
subpart C of part 1780, § 1780.68 of this
title; and
(x) Further contract provisions
concerning remedies, termination,
surety, equal employment opportunity,
anti-kickback, records, State energy
conservation plan, change orders,
Agency concurrence, retainage, and
other compliance requirements must be
met in accordance with 7 CFR subpart
C of part 1780, § 1780.75 of this title.
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(5) Obtaining bids and selecting a
contractor. The applicant may select a
contractor based on competitive sealed
bids, competitive negotiation, or
noncompetitive negotiation as described
in 7 CFR subpart C of part 1780,
§ 1780.72(b), (c), or (d) of this title.
(g) Contract method. If the contract
amount is greater than $200,000 and is
not of the design/build method, the
following conditions must be met:
(1) Procurement method. Procurement
method shall comply with the
requirements of 7 CFR subpart C of part
1780, §§ 1780.72, 1780.75, and 1780.76
of this title.
(2) Forms used. The AIA Form A101,
‘‘Standard Form of Agreement Between
Owner/Contractor,’’ or Engineering Joint
Counsel Document Committee (EJCDC)
Form C–521, ‘‘Suggested Form of
Agreement Between Owner and
Contractor (Stipulated Price) Funding
Agency Edition,’’ should be used. Other
Agency approved contract documents
may be used provided they are
customarily used in the area and protect
the interest of the applicant and the
Agency with respect to compliance with
items such as the drawings,
specifications, payments for work,
inspections, completion,
nondiscrimination in construction
work, and acceptance of the work. The
Agency will not become a party to a
construction contract or incur any
liability under it. No contract shall
become effective until concurred in
writing by the Agency. Such
concurrence statement shall be attached
to and made a part of the contract.
(3) Contract provisions. Contracts will
have a listing of attachments and shall
meet the requirements of 7 CFR subpart
C of part 1780, § 1780.75 of this title and
the following requirements:
(i) The contract sum;
(ii) The dates for starting and
completing the work;
(iii) The amount of liquidated
damages, if any, to be charged;
(iv) The amount, method, and
frequency of payment;
(v) Surety provisions that meet the
requirements of 7 CFR subpart C of part
1780, § 1780.75(c) of this title;
(vi) The requirement that changes or
additions must have prior written
approval of the Agency;
(vii) The warranty period to be
provided in accordance with
Appendices A and B, sections 1 through
10, paragraph (i);
(viii) Contract review and
concurrence in accordance with 7 CFR
subpart C of part 1780, § 1780.61(b) of
this title;
(ix) Owner’s contractual
responsibility in accordance with 7 CFR
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subpart C of part 1780, § 1780.68 of this
title; and
(x) Further contract provisions
concerning remedies, termination,
surety, equal employment opportunity,
anti-kickback, records, State energy
conservation plan, change orders,
Agency concurrence, retainage, and
other compliance requirements must be
met in accordance with 7 CFR subpart
C of part 1780, § 1780.75 of this title.
(4) Obtaining bids and selecting a
contractor. The applicant may select a
contractor based on competitive sealed
bids, competitive negotiation, or
noncompetitive negotiation as described
in 7 CFR subpart C of part 1780,
§ 1780.72(b), (c), or (d) of this title.
(5) Contract award. Applicants
awarding contracts must comply with 7
CFR subpart C of part 1780, § 1780.70(h)
of this title.
(6) Contracts awarded prior to
applications. Applicants awarding
contracts prior to filing an application
must comply with 7 CFR subpart C of
part 1780, § 1780.74 of this title.
(7) Contract administration. Contract
administration must comply with 7 CFR
subpart C of part 1780, § 1780.76 of this
title. If another authority, such as a
Federal or State Agency, is providing
funding and requires oversight of
inspections, change orders, and pay
requests, the Agency may accept copies
of their reports or forms as meeting
oversight requirements of the Agency.
§ 4280.116
Grantee requirements.
(a) A Letter of Conditions will be
prepared by the Agency, establishing
conditions that must be understood and
agreed to by the applicant before any
obligation of funds can occur. The
applicant must sign a ‘‘Letter of Intent
to Meet Conditions’’ and Form RD
1940–1, ‘‘Request for Obligation of
Funds,’’ if they accept the conditions of
the grant.
(b) The grantee must sign and abide
by all requirements contained in Form
RD 4280–2 and this subpart.
§ 4280.117
Servicing grants.
Grants will be serviced in accordance
with subparts E and O of part 1951 of
this title and Form RD 4280–2.
§§ 4280.118—4280.120
[Reserved]
Section B. Guaranteed Loans
§ 4280.121
Borrower eligibility.
To receive a guaranteed loan under
this subpart, a borrower must meet each
of the criteria, as applicable, identified
in § 4280.107(a)(1) through (4).
§ 4280.122
Project eligibility.
For a project to be eligible to receive
a guaranteed loan under this subpart,
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the project must meet each of the
criteria, as applicable, in § 4280.108(a)
through (g). In addition, guaranteed loan
funds may be used for necessary capital
improvements to an existing renewable
energy system.
§ 4280.123
Guaranteed loan funding.
(a) The amount of the loan that will
be made available to an eligible project
under this subpart will not exceed 50
percent of total eligible project costs.
Eligible project costs are specified in
paragraph (e) of this section.
(b) The minimum amount of a
guaranteed loan made to a borrower will
be $5,000, less any program grant
amounts. The maximum amount of a
guaranteed loan made to a borrower is
$10 million.
(c) The percentage of guarantee, up to
the maximum allowed by this section,
will be negotiated between the lender
and the Agency. The maximum
percentage of guarantee is 85 percent for
loans of $600,000 or less; 80 percent for
loans greater than $600,000 up to and
including $5 million; and 70 percent for
loans greater than $5 million up to and
including $10 million.
(d) The total amount of the loans
guaranteed by the Agency under this
program to one borrower, including the
outstanding principal and interest
balance of any existing loans guaranteed
by the Agency under this program, and
new loan request, must not exceed $10
million.
(e) Eligible project costs are only those
costs associated with the items
identified in paragraphs (e)(1) through
(11) of this section, as long as the items
are an integral and necessary part of the
renewable energy system or energy
efficiency improvement.
(1) Post-application purchase and
installation of equipment (new,
refurbished, or remanufactured), except
agricultural tillage equipment, used
equipment, and vehicles.
(2) Post-application construction or
improvements, except residential.
(3) Energy audits or assessments.
(4) Permit and license fees.
(5) Professional service fees, except
for application preparation.
(6) Feasibility studies and technical
reports.
(7) Business plans.
(8) Retrofitting.
(9) Construction of a new energy
efficient facility only when the facility
is used for the same purpose, is
approximately the same size, and based
on the energy audit will provide more
energy savings than improving an
existing facility. Only costs identified in
the energy audit for energy efficiency
improvements are allowed.
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(10) Working capital.
(11) Land acquisition.
(f) In determining the amount of a
loan awarded, the Agency will take into
consideration the following six criteria:
(1) The type of renewable energy
system to be purchased;
(2) The estimated quantity of energy
to be generated by the renewable energy
system;
(3) The expected environmental
benefits of the renewable energy system;
(4) The extent to which the renewable
energy system will be replicable;
(5) The amount of energy savings
expected to be derived from the activity,
as demonstrated by an energy audit
comparable to an energy audit under 7
U.S.C. 8105; and
(6) The estimated length of time it
would take for the energy savings
generated by the activity to equal the
cost of the activity.
§ 4280.124
Interest rates.
(a) The interest rate for the guaranteed
loan will be negotiated between the
lender and the applicant and may be
either fixed or variable as long as it is
a legal rate. The variable rate must be
based on published indices, such as
money market indices. In no case,
however, shall the rate be more than the
rate customarily charged borrowers in
similar circumstances in the ordinary
course of business. The interest rate
charged is subject to Agency review and
approval.
(b) Comply with § 4279.125(a), (b),
and (d) of this chapter.
§ 4280.125
Terms of loan.
(a) The repayment term for a loan for:
(1) Real estate must not exceed 30
years;
(2) Machinery and equipment must
not exceed 20 years, or the useful life,
including major rebuilds and
component replacement, whichever is
less;
(3) Combined loans on real estate and
equipment must not exceed 30 years;
and
(4) Working capital loans must not
exceed 7 years.
(b) The first installment of principal
and interest will, if possible, be
scheduled for payment after the project
is operational and has begun to generate
income.
(c) Payment terms must comply with
§ 4279.126(c) of this chapter.
(d) The maturity of a loan will be
based on the use of proceeds, the useful
life of the assets being financed, and the
borrower’s ability to repay.
(e) All loans guaranteed through this
program must be sound, with
reasonably assured repayment.
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(f) Guarantees must be provided only
after consideration is given to the
borrower’s overall credit quality and to
the terms and conditions of renewable
energy and energy efficiency subsidies,
tax credits, and other such incentives.
(g) A principal plus interest
repayment schedule is permissible.
§ 4280.126 Guarantee/annual renewal fee
percentages.
(a) Fee ceilings. The maximum
guarantee fee that may be charged is 1
percent. The maximum annual renewal
fee that may be charged is 0.5 percent.
The Agency will establish each year the
guarantee fee and annual renewal fee
and a notice will be published in the
Federal Register.
(b) Guarantee fee. The guarantee fee
will be paid to the Agency by the lender
and is nonrefundable. The guarantee fee
may be passed on to the borrower. The
guarantee fee must be paid at the time
the Loan Note Guarantee is issued.
(c) Annual renewal fee. The annual
renewal fee will be calculated on the
unpaid principal balance as of close of
business on December 31 of each year.
It will be calculated by multiplying the
outstanding principal balance times the
percent of guarantee times the annual
renewal fee. The fee will be billed to the
lender in accordance with the Federal
Register publication. The annual
renewal fee may not be passed on to the
borrower.
§ 4280.127
[Reserved]
§ 4280.128 Application and
documentation.
The requirements in this section
apply to guaranteed loan applications
under this subpart.
(a) General. Applications must be
submitted in accordance with the
requirements specified in § 4280.111(a).
(b) Application content for
guaranteed loans greater than $600,000.
Applications and documentation for
guaranteed loans greater than $600,000
must provide the required information
organized pursuant to a Table of
Contents in a chapter format presented
in the order shown in paragraphs (b)(1)
and (2) of this section.
(1) Guaranteed loan application
content. (i) Table of Contents. Include
page numbers for each component of the
application in the table of contents.
Begin pagination immediately following
the Table of Contents.
(ii) Project Summary. Provide a
concise summary of the proposed
project and applicant information,
project purpose and need, and project
goals, including the following:
(A) Title. Provide a descriptive title of
the project (identified on SF 424).
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(B) Borrower eligibility. Describe how
each of the criteria, identified in
§ 4280.107(a)(1) through (4), is met.
(C) Project eligibility. Describe how
each of the criteria, as applicable in
§ 4280.108(a) through (g), is met. Clearly
state whether the application is for the
purchase of a renewable energy system
(including making necessary capital
improvements to an existing renewable
energy system) or to make energy
efficiency improvements. The response
to § 4280.108(a) must include a brief
description of the system or
improvement. This description is to
provide the reader with a frame of
reference for reviewing the rest of
application. Additional project
description information will be needed
later in the application.
(D) Operation description. Describe
the applicant’s total farm/ranch/
business operation and the relationship
of the proposed project to the
applicant’s total farm/ranch/business
operation as specified in
§ 4280.111(b)(3)(iv).
(iii) Financial information for size
determination. Provide financial
information to allow the Agency to
determine the applicant’s size as
specified in § 4280.111(b)(3)(v).
(iv) Matching funds. Submit a
spreadsheet identifying sources,
amounts, and status of matching funds
as specified in § 4280.111(b)(5).
(v) Self-evaluation score. Self-score
the project using the evaluation criteria
in § 4280.112(e) as specified in
§ 4280.111(b)(6).
(vi) Renewable energy and energy
efficiency technical report. For both
renewable energy projects and energy
efficiency improvement projects, submit
a Technical Report in accordance with
applicable provisions of Appendix B of
this subpart and as specified in
§ 4280.111(b)(7)(ii). For loan requests in
excess of $600,000, the services of a
licensed professional engineer (P.E.) or
a team of licensed P.E.’s is required. If
none of the Technology Reports in
Appendix B apply to the proposed
technology, the applicant may submit a
Technical Report that conforms to the
overall outline and subjects specified in
applicable provisions of
§ 4280.111(b)(7)(ii)(A) through (G).
(vii) Business-level feasibility study
for renewable energy systems. For each
application for a renewable energy
system project submitted by a start-up
or existing business, a business-level
feasibility study by an independent
qualified consultant will be required by
the Agency. An acceptable businesslevel feasibility study must at least
include an evaluation of economic,
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market, technical, financial, and
management feasibility.
(2) Lender forms, certifications, and
agreements. Each application submitted
under paragraph (b)(1) of this section
must contain applicable items described
in paragraphs (b)(2)(i) through (xii) of
this section.
(i) A completed Form RD 4279–1,
‘‘Application for Loan Guarantee.’’
(ii) Form RD 1940–20.
(iii) A personal credit report from an
Agency approved credit reporting
company for each owner, partner,
officer, director, key employee, and
stockholder owning 20 percent or more
interest in the borrower’s business,
except passive investors and those
corporations listed on a major stock
exchange.
(iv) Appraisals completed in
accordance with § 4280.141. Completed
appraisals should be submitted when
the application is filed. If the appraisal
has not been completed when the
application is filed, the applicant must
submit an estimated appraisal. In all
cases, a completed appraisal must be
submitted prior to the loan being closed.
(v) Commercial credit reports
obtained by the lender on the borrower
and any parent, affiliate, and subsidiary
firms.
(vi) Current personal and corporate
financial statements of any guarantors.
(vii) Intergovernmental consultation
comments in accordance with 7 CFR
part 3015, subpart V, of this title.
(viii) Financial statements as specified
in § 4280.111(b)(4)(i) through (iii).
Financial information is required on the
total operation of the agricultural
producer/rural small business and its
parent, subsidiary, or affiliates at other
locations. All information submitted
under this paragraph must be
substantiated by authoritative records.
(ix) Business-level feasibility study.
(x) Lender’s complete comprehensive
written analysis in accordance with
§ 4280.139.
(xi) A certification by the lender that
it has completed a comprehensive
written analysis of the proposal, the
borrower is eligible, the loan is for
authorized purposes with technical
merit, and there is reasonable assurance
of repayment ability based on the
borrower’s history, projections, equity,
and the collateral to be obtained.
(xii) A proposed Loan Agreement or a
sample Loan Agreement with an
attached list of the proposed Loan
Agreement provisions. The following
requirements must be addressed in the
proposed or sample Loan Agreement:
(A) Prohibition against assuming
liabilities or obligations of others;
(B) Restriction on dividend payments;
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(C) Limitation on the purchase or sale
of equipment and fixed assets;
(D) Limitation on compensation of
officers and owners;
(E) Minimum working capital or
current ratio requirement;
(F) Maximum debt-to-net worth ratio;
(G) Restrictions concerning
consolidations, mergers, or other
circumstances;
(H) Limitations on selling the
business without the concurrence of the
lender;
(I) Repayment and amortization of the
loan;
(J) List of collateral and lien priority
for the loan, including a list of persons
and corporations guaranteeing the loan
with a schedule for providing the lender
with personal and corporate financial
statements. Financial statements for
corporate and personal guarantors must
be updated at least annually once the
guarantee is provided;
(K) Type and frequency of financial
statements to be required from the
borrower for the duration of the loan;
(L) The addition of any requirements
imposed by the Agency in Form RD
4279–3;
(M) A reserved section for any Agency
environmental requirements; and
(N) A provision for the lender or the
Agency to have reasonable access to the
project and its performance information
during its useful life or the term of the
loan, whichever is longer, including the
periodic inspection of the project by a
representative of the lender or the
Agency.
(c) Application content for guaranteed
loans of $600,000 or less. Applications
and documentation for guaranteed loans
$600,000 or less must comply with
paragraphs (c)(1) and (2) of this section.
(1) Application Contents.
Applications and documentation for
guaranteed loans $600,000 or less must
provide the required information
organized pursuant to a Table of
Contents in a chapter format presented
in the order shown in § 4280.111(b)(2)
through (8), except as specified in
paragraphs (c)(1)(i) through (iii) of this
section.
(i) Section 4280.111(b)(7)(i) does not
apply.
(ii) Technical Reports must be
submitted according to paragraph
(c)(1)(ii)(A) or (B) of this section, as
applicable.
(A) For renewable energy projects and
energy efficiency projects utilizing
commercially available systems or
improvements and with total eligible
project costs of $200,000 or less, submit
a Technical Report as described in
Appendix A of this subpart. If a
renewable energy project does not fit on
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of the technologies identified in
Appendix A, the applicant must submit
a Technical Report that conforms to the
overall outline and subjects specified in
§ 4280.111(b)(7)(ii)(G).
(B) For renewable energy projects and
energy efficiency projects utilizing precommercial technology or with total
eligible project costs greater than
$200,000, submit a Technical Report as
described in Appendix B of this subpart
and as specified in
§ 4280.111(b)(7)(ii)(G)(1) through (10),
as applicable.
(iii) Business-level feasibility study for
renewable energy systems. For each
application for a renewable energy
system project submitted by a start-up
or existing business, a business-level
feasibility study by an independent
qualified consultant will be required by
the Agency. An acceptable businesslevel feasibility study must at least
include an evaluation of economic,
market, technical, financial, and
management feasibility. Renewable
energy projects with total eligible
project costs of $200,000 or less are
exempt from the feasibility study
requirement.
(2) Lender forms, certifications, and
agreements. Applications submitted
under paragraph (c) of this section must
use Form RD 4279–1A, ‘‘Application for
Loan Guarantee, Short Form,’’ and
include the documentation contained in
paragraphs (b)(2)(ii), (vii), (viii), (ix), (x),
and (xii) of this section. The lender
must have the documentation contained
in paragraphs (b)(2)(iii), (iv), (v), (vi),
and (xi) available in its files for the
Agency’s review.
§ 4280.129 Evaluation of guaranteed loan
applications.
(a) General review. The Agency will
evaluate each application to confirm
that both the borrower and project are
eligible, the project has technical merit,
there is reasonable assurance of
repayment, there is sufficient collateral
and equity, and the proposed loan
complies with all applicable statutes
and regulations. If the Agency
determines it is unable to guarantee the
loan, the lender will be informed in
writing. Such notification will include
the reasons for denial of the guarantee.
(b) Ineligible applications. If either the
borrower or the project is ineligible, the
Agency will inform the lender in
writing of the reasons and provide any
appeal rights. No further evaluation of
the application will occur.
(c) Incomplete applications. If the
application is incomplete, the Agency
will identify those parts of the
application that are incomplete and
return it, with a written explanation, to
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the lender for possible future
resubmission. Upon receipt of a
complete application, the Agency will
complete its evaluation.
(d) Technical merit determination.
The Agency’s determination of a
project’s technical merit will be based
on the information provided by the
applicant. The Agency may engage the
services of other government agencies or
recognized industry experts in the
applicable technology field, at its
discretion, to evaluate and rate the
application. The Agency may use this
evaluation and rating to determine the
level of technical merit of the proposed
project. Projects determined by the
Agency to be without technical merit
shall be deemed ineligible.
(e) Evaluation criteria. The Agency
will score each application based on the
evaluation criteria specified in
§ 4280.112(e) (except for the criteria
specified in § 4280.112(e)(5)) and in
paragraphs (e)(1) and (2) of this section.
Points will be awarded for either
paragraph (e)(1) or (2) of this section,
but not both.
(1) If the interest rate on the loan is
to be below the prime rate (as published
in The Wall Street Journal) plus 1.5
percent, 5 points will be awarded.
(2) If the interest rate on the loan is
to be below the prime rate (as published
in The Wall Street Journal) plus 1
percent, 10 points will be awarded.
§ 4280.130
Eligible lenders.
Eligible lenders are those identified in
§ 4279.29 of this chapter, excluding
mortgage companies that are part of a
bank-holding company.
§ 4280.131 Lender’s functions and
responsibilities.
(a) General. Lenders are responsible
for implementing the guaranteed loan
program under this subpart. All lenders
requesting or obtaining a loan guarantee
must comply with § 4279.30(a)(1)(i)
through (ix) of this chapter.
(b) Credit evaluation. The lender’s
credit evaluation must comply with
§ 4279.30(b) of this chapter.
(c) Environmental information.
Lenders must ensure that borrowers
furnish all environmental information
required under 7 CFR part 1940, subpart
G, of this title and must comply with
§ 4279.30(c) of this chapter.
(d) Construction planning and
performing development. The lender
must comply with § 4279.156(a) and (b)
of this chapter, except under paragraph
§ 4279.156(a) of this chapter, the lender
must also ensure that all project
facilities are designed utilizing accepted
architectural and engineering practices
that conform to the requirements of this
subpart.
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(e) Loan closing. The loan closing
must be in compliance with
§ 4279.30(d) of this chapter.
§ 4280.132
Access to records.
Both the lender and borrower must
permit representatives of the Agency (or
other agencies of the U.S.) to inspect
and make copies of any records
pertaining to any Agency guaranteed
loan during regular office hours of the
lender or borrower or at any other time
upon agreement between the lender, the
borrower, and the Agency, as
appropriate.
§ 4280.133
Conditions of guarantee.
All loan guarantees will be subject to
§ 4279.72 of this chapter.
§ 4280.134 Sale or assignment of
guaranteed loan.
Any sale or assignment of the
guaranteed loan must be in accordance
with § 4279.75 of this chapter.
§ 4280.135
Participation.
All participation must be in
accordance with § 4279.76 of this
chapter.
§ 4280.136
Minimum retention.
Minimum retention must be in
accordance with § 4279.77 of this
chapter.
§ 4280.137
Repurchase from holder.
Any repurchase from a holder must be
in accordance with § 4279.78 of this
chapter.
§ 4280.138
Replacement of document.
Documents must be replaced in
accordance with § 4279.84 of this
chapter, except, in § 4279.84(b)(1)(v), a
full statement of the circumstances of
any defacement or mutilation of the
Loan Note Guarantee or Assignment
Guarantee Agreement would also need
to be provided.
§ 4280.139
Credit quality.
The lender must determine credit
quality and must address all of the
elements of credit quality in a written
credit analysis, including adequacy of
equity, cashflow, collateral, history,
management, and the current status of
the industry for which credit is to be
extended.
(a) Cashflow. All efforts will be made
to structure debt so that the business has
adequate debt coverage and the ability
to accommodate expansion.
(b) Collateral. Collateral must have
documented value sufficient to protect
the interest of the lender and the
Agency. The discounted collateral value
will normally be at least equal to the
loan amount. Lenders will discount
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41317
collateral consistent with sound loan-tovalue policy. Guaranteed loans made
under this subpart shall have at least
parity position with guaranteed loans
made under subpart B of part 4279 of
this title.
(c) Industry. The current status of the
industry will be considered. Borrowers
developing well established
commercially available renewable
energy systems with significant support
infrastructure may be considered for
better terms and conditions than those
borrowers developing systems with
limited infrastructure.
(d) Equity. In determining the
adequacy of equity, the lender must
meet the criteria specified in paragraph
(d)(1) of this section for loans over
$600,000 and the criteria in paragraph
(d)(2) of this section for loans of
$600,000 or less. Cash equity injection,
as discussed in paragraphs (d)(1) and (2)
of this section, must be in the form of
cash. Federal grant funds may be
counted as cash equity.
(1) For loans over $600,000, borrowers
shall demonstrate evidence of cash
equity injection in the project of not less
than 25 percent of eligible project costs.
The fair market value of equity in real
property that is to be pledged as
collateral for the loan may be
substituted in whole or in part to meet
the cash equity requirement. However,
the appraisal completed to establish the
fair market value of the real property
must not be more than 1 year old and
must meet Agency appraisal standards.
(2) For loans of $600,000 or less,
borrowers shall demonstrate evidence of
cash equity injection in the project of
not less than 15 percent of eligible
project costs. The fair market value of
equity in real property that is to be
pledged as collateral for the loan may be
substituted in whole or in part to meet
the cash equity requirement. However,
the appraisal completed to establish the
fair market value of the real property
must not be more than 1 year old and
must meet Agency appraisal standards.
(e) Lien priorities. The entire loan will
be secured by the same security with
equal lien priority for the guaranteed
and unguaranteed portions of the loan.
The unguaranteed portion of the loan
will neither be paid first nor given any
preference or priority over the
guaranteed portion. A parity or junior
position may be considered provided
that discounted collateral values are
adequate to secure the loan in
accordance with paragraph (b) of this
section after considering prior liens.
§ 4280.140
Financial statements.
(a) The financial information required
in § 4280.111(b)(3)(v) and (b)(4) is
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required for the guaranteed loan
program.
(b) If the proposed guaranteed loan
exceeds $3 million, the Agency may
require annual audited financial
statements, at its sole discretion when
the Agency is concerned about the
applicant’s credit risk.
§ 4280.141
Appraisals.
(a) Conduct of appraisals. All
appraisals must be in accordance with
§ 4279.144 of this chapter.
(1) For loans of $600,000 or more, a
complete self-contained appraisal must
be conducted. Lenders must complete at
least a Transaction Screen
Questionnaire for any undeveloped sites
and a Phase I environmental site
assessment on existing business sites,
which should be provided to the
appraiser for completion of the selfcontained appraisal.
(2) For loans for less than $600,000,
a complete summary appraisal may be
conducted in lieu of a complete selfcontained appraisal as required under
paragraph (a)(1) of this section.
Summary appraisals must be conducted
in accordance with Uniform Standards
of Professional Appraisal Practice
(USPAP).
(b) Specialized appraisers.
Specialized appraisers will be required
to complete appraisals in accordance
with paragraphs (a)(1) and (2) of this
section. The Agency may approve a
waiver of this requirement only if a
specialized appraiser does not exist in a
specific industry or hiring one would
cause an undue financial burden to the
borrower.
§ 4280.142 Personal and corporate
guarantees.
(a) All personal and corporate
guarantees must be in accordance with
§ 4279.149(a) of this chapter.
(b) Except for passive investors,
unconditional personal and corporate
guarantees for those owners with a
beneficial interest greater than 20
percent of the borrower will be required
where legally permissible.
§ 4280.143
of funds.
Loan approval and obligation
The lender and applicant must
comply with § 4279.173 of this chapter,
except that either or both parties may
also propose alternate conditions to the
Conditional Commitment if certain
conditions cannot be met.
§ 4280.144
Transfer of lenders.
All transfers of lenders must be in
accordance with § 4279.174 of this
chapter, except that it will be the
Agency rather than the loan approval
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official who may approve the
substitution of a new eligible lender.
§ 4280.145
Changes in borrower.
All changes in borrowers must be in
accordance with § 4279.180 of this
chapter, but the eligibility requirements
of this program apply.
§ 4280.146 Conditions precedent to
issuance of Loan Note Guarantee.
(a) The Loan Note Guarantee will not
be issued until the lender certifies to the
conditions identified in paragraphs
§ 4279.181(a) through (o) of this chapter
and paragraph (b) of this section.
(b) All planned property acquisitions
and development have been performing
at a steady state operating level in
accordance with the technical
requirements, plans, and specifications,
conforms with applicable Federal, State,
and local codes, and costs have not
exceeded the amount approved by the
lender and the Agency.
§ 4280.147
Issuance of the guarantee.
(a) When loan closing plans are
established, the lender must notify the
Agency in writing. At the same time, or
immediately after loan closing, the
lender must provide the following to the
Agency:
(1) Lender’s certifications as required
by § 4280.146;
(2) An executed Form RD 4279–4; and
(3) An executed Form RD 1980–19,
‘‘Guaranteed Loan Closing Report,’’ and
appropriate guarantee fee.
(b) When the Agency is satisfied that
all conditions for the guarantee have
been met, the Loan Note Guarantee and
the following documents, as
appropriate, will be issued:
(1) Assignment Guarantee Agreement.
If the lender assigns the guaranteed
portion of the loan to a holder, the
lender, holder, and the Agency must
execute the Assignment Guarantee
Agreement;
(2) Certificate of Incumbency. If
requested by the lender, the Agency will
provide the lender with a copy of Form
RD 4279–7, ‘‘Certificate of Incumbency
and Signature,’’ with the signature and
title of the Agency official responsible
for signing the Loan Note Guarantee,
Lender’s Agreement, and Assignment
Guarantee Agreement;
(3) Copies of legal loan documents;
and
(4) Disbursement plan, if working
capital is a purpose of the project.
§ 4280.148 Refusal to execute Loan Note
Guarantee.
If the Agency determines that it
cannot execute the Loan Note
Guarantee, § 4279.187 of this chapter
will apply.
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§ 4280.149 Requirements after project
construction.
Once the project has been
constructed, the lender must provide
the Agency periodic reports from the
borrower. The borrower’s reports will
include the information specified in
paragraphs (a) and (b) of this section, as
applicable.
(a) Renewable energy projects. For
renewable energy projects, commencing
the first full calendar year following the
year in which project construction was
completed and continuing for 3 full
years, provide a report detailing the
information specified in paragraphs
(a)(1) through (7) of this section.
(1) The actual amount of energy
produced in BTUs, kilowatt-hours, or
similar energy equivalents.
(2) If applicable, documentation that
any identified health and/or sanitation
problem has been solved.
(3) The annual income and/or energy
savings of the renewable energy system.
(4) A summary of the cost of operating
and maintaining the facility.
(5) A description of any maintenance
or operational problems associated with
the facility.
(6) Recommendations for
development of future similar projects.
(7) Actual jobs created or saved.
(b) Energy efficiency improvement
projects. For energy efficiency
improvement projects, commencing the
first full calendar year following the
year in which project construction was
completed and continuing for 2 full
years, provide a report detailing the
actual amount of energy saved due to
the energy efficiency improvements.
§ 4280.150
Insurance requirements.
Each borrower must obtain the
insurance required in § 4280.113. The
coverage required by this section must
be maintained for the life of the loan
unless this requirement is waived or
modified by the Agency in writing.
§ 4280.151 Laws that contain other
compliance requirements.
Each lender and borrower must
comply with the requirements specified
in § 4280.114(d), §§ 4279.58, and
4279.156(c) and (d) of this chapter.
§ 4280.152
Servicing guaranteed loans.
The lender must service the entire
loan and must remain mortgagee and
secured party of record notwithstanding
the fact that another party may hold a
portion of the loan. The entire loan must
be secured by the same security with
equal lien priority for the guaranteed
and unguaranteed portions of the loan.
The unguaranteed portion of a loan will
neither be paid first nor given any
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preference or priority over the
guaranteed portion of the loan.
(a) Routine servicing. Comply with
§ 4287.107 of this chapter, except that
all notifications from the lender to the
Agency shall be in writing and all
actions by the lender in servicing the
entire loan must be consistent with the
servicing actions that a reasonable,
prudent lender would perform in
servicing its own portfolio.
(b) Interest rate adjustments. Comply
with § 4287.112 of this chapter, except
that under § 4287.112(a)(3) of this
chapter the interest rates, after
adjustments, must comply with the
requirements for interest rates on new
loans as established by § 4280.124.
(c) Release of collateral. (1) Collateral
may only be released in accordance
with § 4287.113(a) and (b) of this
chapter and paragraph (c)(2) of this
section.
(2) Within the parameters of
paragraph (c)(1) of this section, lenders
may, over the life of the loan, release
collateral (other than personal and
corporate guarantees) with a cumulative
value of up to 20 percent of the original
loan amount without Agency
concurrence, if the proceeds generated
are used to reduce the guaranteed loan
or to buy replacement collateral or real
estate equal to or greater than the
collateral being replaced.
(d) Subordination of lien position. All
subordinations of the lender’s lien
position must comply with § 4287.123
of this chapter.
(e) Alterations of loan instruments.
All alterations of loan instruments must
comply with § 4287.124 of this chapter.
(f) Loan transfer and assumption. All
loan transfers and assumptions must
comply with § 4287.134(c), (d), (f), (g),
and (i) through (k) of this chapter in
addition to the following:
(1) Documentation of request. All
transfers and assumptions must be
approved in writing by the Agency and
must be to eligible applicants in
accordance with § 4280.121. An
individual credit report must be
provided for transferee proprietors,
partners, offices, directors, and
stockholders with 20 percent or more
interest in the business, along with such
other documentation as the Agency may
request to determine eligibility.
(2) Terms. Loan terms must not be
changed unless the change is approved
in writing by the Agency with the
concurrence of any holder and the
transferor (including guarantors), if they
have not been or will not be released
from liability. Any new loan terms must
be within the terms authorized by
§ 4280.125. The lender’s request for
approval of new loan terms will be
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supported by an explanation of the
reasons for the proposed change in loan
terms.
(3) Additional loans. Loans to provide
additional funds in connection with a
transfer and assumption must be
considered as a new loan application
under § 4280.128.
(4) Loss resulting from transfer. If a
loss should occur upon consummation
of a complete transfer and assumption
for less than the full amount of the debt
and the transferor (including personal
guarantors) is released from liability, the
lender, if it holds the guaranteed
portion, may file Form RD 449–30,
‘‘Loan Note Guaranteed Loss of Report,’’
to recover its pro rata share of the actual
loss. If a holder owns any of the
guaranteed portion, such portion must
be repurchased by the lender or the
Agency in accordance with § 4279.78(c)
of this chapter. In completing the report
of loss, the amount of the debt assumed
will be entered as net collateral
(recovery). Approved protective
advances and accrued interest thereon
made during the arrangement of a
transfer and assumption will be
included in the calculations.
§ 4280.153
Substitution of lender.
(a) All substitutions of lenders must
comply with § 4287.135(a)(2) and (b) of
this chapter and paragraph (b) of this
section.
(b) The Agency may approve the
substitution of a new lender if the
proposed substitute lender:
(1) Is an eligible lender in accordance
with § 4280.130;
(2) Is able to service the loan in
accordance with the original loan
documents; and
(3) Acquires title to the unguaranteed
portion of the loan held by the original
lender and assumes all original loan
requirements, including liabilities and
servicing responsibilities.
§ 4280.154
Default by borrower.
If the loan goes into default, the
lender must comply with § 4287.145 of
this chapter.
§ 4280.155
Protective advances.
All protective advances made by the
lender must comply with § 4287.156 of
this chapter.
§ 4280.156
Liquidation.
All liquidations must comply with
§ 4287.157 of this chapter, except as
follows:
(a) Under § 4287.157(d)(13) of this
chapter, whenever $200,000 is used
substitute $100,000; and
(b) Under § 4287.157(d)(13) of this
chapter, replace the sentence ‘‘The
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appraisal shall consider this aspect’’
with ‘‘Both the estimate and the
appraisal shall consider this aspect.’’
§ 4280.157
payment.
Determination of loss and
Loss and payments will be
determined in accordance with
§ 4287.158 of this chapter.
§ 4280.158
Future recovery.
Future recoveries will be conducted
in accordance with § 4287.169 of this
chapter.
§ 4280.159
Bankruptcy.
Bankruptcies will be handled in
accordance with § 4287.170 of this
chapter, except that the notification
required under § 4287.170(b)(4) of this
chapter shall be made in writing.
§ 4280.160
Termination of guarantee.
Guarantees will be terminated in
accordance with § 4287.180 of this
chapter.
Section C. Direct Loans
§ 4280.161
Direct Loan Process.
(a) The Agency will determine each
year whether or not direct loan funds
are available. For each year in which
direct loan funds are available, the
Agency will publish a Notice of Funds
Availability (NOFA) in the Federal
Register.
(b) In each direct loan NOFA, the
Agency will identify the following:
(1) The amount of funds available for
direct loans;
(2) Applicant and project eligibility
criteria;
(3) Minimum and maximum loan
amounts;
(4) Interest rates;
(5) Terms of loan;
(6) Application and documentation
requirements;
(7) Evaluation of applications;
(8) Actions required of the applicant/
borrower (e.g., appraisals, land and
property acquisition);
(9) Insurance requirements;
(10) Laws that contain other
compliance requirements;
(11) Construction planning and
performing development;
(12) Requirements after project
construction;
(13) Letter of Conditions, loan
agreement, and loan closing process;
(14) Processing and servicing of direct
loans by the Agency; and
(15) Any applicable definitions.
§ 4280.162–4280.192
[Reserved]
Section D. Combined Funding
§ 4280.193
Combined funding.
The requirements for a project for
which an applicant is seeking a
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combined grant and guaranteed loan are
defined as follows:
(a) Eligibility. Applicants must meet
the applicant eligibility requirements
specified in § 4280.107 and the
borrower eligibility requirements
specified in § 4280.121. Projects must
meet the project eligibility requirements
specified in §§ 4280.108 and 4280.122.
Applicants may submit simplified
applications if the project meets the
requirements specified in § 4280.109.
(b) Funding. Funding provided under
this section is subject to the limits
described in paragraphs (b)(1) through
(3) of this section.
(1) The amount of any combined grant
and guaranteed loan must not exceed 50
percent of total eligible project costs.
For purposes of combined funding
requests, total eligible project costs are
based on the total costs associated with
those items specified in §§ 4280.110(c)
and 4280.123(e). The applicant must
provide the remaining total funds
needed to complete the project.
(2) Third-party, in-kind contributions
will be limited to 10 percent of the
matching fund requirement of any
financial assistance provided to the
applicant.
(3) The minimum combined funding
request allowed is $5,000, with the grant
portion of the funding request being at
least $1,500.
(c) Application and documentation.
When applying for combined funding,
the applicant must submit separate
applications for both types of assistance
(grant and guaranteed loan). Each
application must meet the requirements,
including the requisite forms and
certifications, specified in §§ 4280.111
and 4280.128. The separate applications
must be submitted simultaneously. The
applicant must submit at least one set of
documentation, but does not need to
submit duplicate forms or certifications.
(d) Evaluation. The Agency will
evaluate each application according to
applicable procedures specified in
§§ 4280.112 and 4280.129.
(e) Interest rate and terms of loan. The
interest rate and terms of the loan for
the loan portion of the combined
funding request will be determined
based on the procedures specified in
§§ 4280.124 and 4280.125 for
guaranteed loans.
(f) Other provisions. In addition to the
requirements specified in paragraphs (a)
through (e) of this section, the combined
funding request shall be subject to the
other requirements specified in this
subpart, including, but not limited to,
processing and servicing requirements,
as applicable, as described in
paragraphs (f)(1) and (2) of this section.
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(1) All other provisions of Section A
of this subpart shall apply to the grant
portion of the combined funding
request.
(2) All other provisions of Section B
of this subpart shall apply to the
guaranteed loan portion of the
combined funding request.
§§ 4280.194–4280.199
§ 4280.200
[Reserved]
OMB control number.
The information collection
requirements contained in the
regulation have been approved by the
Office of Management and Budget
(OMB) and have been assigned OMB
control number 0570–0050. A person is
not required to respond to a collection
of information unless it displays a
currently valid OMB control number.
Appendix A to Part 4280
Technical Reports for Projects With Total
Eligible Project Costs of $200,000 or Less
The Technical Report for projects with
total eligible project costs of $200,000 or less
must demonstrate that the project design,
procurement, installation, startup, operation,
and maintenance of the renewable energy
system or energy efficiency improvement
will operate or perform as specified over its
design life in a reliable and a cost-effective
manner. The Technical Report must also
identify all necessary project agreements,
demonstrate that those agreements will be in
place, and that necessary project equipment
and services are available over the design
life.
All technical information provided must
follow the format specified in Sections 1
through 10 of this appendix. Supporting
information may be submitted in other
formats. Design drawings and process
flowcharts are encouraged as exhibits. A
discussion of each topic is not necessary if
the topic is not applicable to the specific
project. Questions identified in the Agency’s
technical review of the project must be
answered to the Agency’s satisfaction before
the application will be approved. The
applicant must submit the original technical
report plus one copy to the Rural
Development State Office. Depending on the
level of engineering required for the specific
project or if necessary to ensure public safety,
the services of a licensed professional
engineer or a team of licensed professional
engineers may be required.
Section 1. Bioenergy
The technical requirements specified in
this section apply to bioenergy projects,
which are, as defined in § 4280.103,
renewable energy systems that produce fuel,
thermal energy, or electric power from a
biomass source, other than an anaerobic
digester project.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
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(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Resource assessment. Provide adequate
and appropriate evidence of the availability
of the renewable resource required for the
system to operate as designed. Indicate the
type, quantity, quality, and seasonality of the
biomass resource, including harvest and
storage, where applicable. Where applicable,
indicate shipping or receiving method and
required infrastructure for shipping. For
proposed projects with an established
resource, provide a summary of the resource.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system;
(5) Describe the expected electric power,
fuel production, or thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
For systems with a capacity of more than 20
tons per day of biomass, address performance
on a monthly and annual basis. For small
projects such as a commercial biomass
furnace or pelletizer of up to 5 tons daily
capacity, proven, commercially available
devices need not be addressed in detail.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system;
(6) Discuss the impact of reduced or
interrupted biomass availability on the
system process; and
(7) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
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(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate that the project
can be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 2. Anaerobic Digester Projects
The technical requirements specified in
this section apply to anaerobic digester
projects, which are, as defined in § 4280.103,
renewable energy systems that use animal
waste and other organic substrates to produce
thermal or electrical energy via anaerobic
digestion.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
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required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of digestible substrate resource
available. Indicate the source of the data and
assumptions. Indicate the substrates used as
digester inputs, including animal wastes,
food-processing wastes, or other organic
wastes in terms of type, quantity, seasonality,
and frequency of collection. Describe any
special handling of feedstock that may be
necessary. Describe the process for
determining the feedstock resource. Show the
digestion conversion factors and calculations
used to estimate biogas production and heat
or power production.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system;
(5) Describe the expected electric power,
fuel production, or thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system; and
(6) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
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investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying ‘‘open
and free’’ competition will be used for the
procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 3. Geothermal, Electric Generation
The technical requirements specified in
this section apply to electric generation
geothermal projects, which are, as defined in
§ 4280.103, systems that use geothermal
energy to produce high pressure steam for
electric power production.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credential for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits, including any
permits or agreements required for well
construction and for disposal or re-injection
of cooled geothermal waters and the schedule
for securing those agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
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Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Resource assessment. Provide adequate
and appropriate evidence of the availability
of the renewable resource required for the
system to operate as designed. Indicate the
quality of the geothermal resource, including
temperature, flow, and sustainability and
what conversion system is to be installed.
Describe any special handling of cooled
geothermal waters that may be necessary.
Describe the process for determining the
geothermal resource, including measurement
setup for the collection of the geothermal
resource data. For proposed projects with an
established resource, provide a summary of
the resource and the specifications of the
measurement setup.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system;
(5) Describe the expected electric power,
fuel production, or thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system; and
(6) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate that the project
can be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
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manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 4. Geothermal, Direct Use
The technical requirements specified in
this section apply to direct use geothermal
projects, which are, as defined in § 4280.103,
systems that use thermal energy directly from
a geothermal source.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits, including any
permits or agreements required for well
construction and for disposal or re-injection
of cooled geothermal waters and the schedule
for securing those agreements and permits.
(2) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Resource assessment. Provide adequate
and appropriate evidence of the availability
of the renewable resource required for the
system to operate as designed. Indicate the
quality of the geothermal resource, including
temperature, flow, and sustainability and
what direct use system is to be installed.
Describe any special handling of cooled
geothermal waters that may be necessary.
Describe the process for determining the
geothermal resource, including measurement
setup for the collection of the geothermal
resource data. For proposed projects with an
established resource, provide a summary of
the resource and the specifications of the
measurement setup.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
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to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system;
(5) Describe the expected thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
Describe the uses of, or the market for, heat
produced by the system; and
(6) Describe the project site and address
issues such as proximity to the load, unique
safety concerns, and whether special
circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
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and disposing of project components and
associated wastes at the end of their useful
lives.
Section 5. Hydrogen
The technical requirements specified in
this section apply to hydrogen projects,
which are, as defined in § 4280.103,
renewable energy systems that produce
hydrogen, or a renewable energy system that
uses mechanical or electric power or thermal
energy from a renewable resource using
hydrogen as an energy transport medium.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the type,
quantity, quality, and seasonality of the local
renewable resource that will be used to
produce the hydrogen.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
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identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 6. Solar, Small
The technical requirements specified in
this section apply to small solar electric
projects and small solar thermal projects, as
defined in § 4280.103.
Small solar electric projects are those for
which the rated power of the system is 10kW
or smaller. Small solar electric projects are
either stand-alone (off grid) or interconnected
to the grid at less than 600 volts (on grid).
Small solar thermal projects are those for
which the rated storage volume of the system
is 240 gallons or smaller, or which have a
collector area of 1,000 square feet or less.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
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41323
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of solar resource available. Indicate
the source of the solar data and assumptions.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as solar access, orientation,
proximity to the load or the electrical grid,
unique safety concerns, and whether special
circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate that the project
can be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
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and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 7. Solar, Large
The technical requirements specified in
this section apply to large solar electric
projects and large solar thermal projects, as
defined in § 4280.103.
Large solar electric systems are those for
which the rated power of the system is larger
than 10kW. Large solar electric systems are
either stand-alone (off grid) or interconnected
to the grid (on grid).
Large solar thermal systems are those for
which the rated storage volume of the system
is greater than 240 gallons or that have a
collector area of more than 1,000 square feet.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credential for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of solar resource available. Indicate
the source of the solar data and assumptions.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
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16:18 Jul 15, 2005
Jkt 205001
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as solar access, orientation,
proximity to the load or the electrical grid,
unique safety concerns, and whether special
circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
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Section 8. Wind, Small
The technical requirements specified in
this section apply to small wind systems,
which are, as defined in § 4280.103, wind
energy systems for which the rated power of
the wind turbine is 100kW or smaller and
with a generator hub height of 120 feet or
less. Small wind systems are either standalone or connected to the local electrical
system at less than 600 volts.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of local wind resource where the
small wind turbine is to be installed. Indicate
the source of the wind data and assumptions.
(d) Design and engineering. Applicants
must certify that their project will be
designed and engineered so as to meet the
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. In addition, applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
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(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 9. Wind, Large
The technical requirements specified in
this section apply to large wind systems,
which are, as defined in § 4280.103, wind
energy projects for which the rated power of
the individual wind turbine(s) is larger than
100kW.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
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Jkt 205001
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of local wind resource where the
large wind turbine is to be installed. Indicate
the source of the wind data and assumptions.
Projects greater than 500kW must obtain
wind data from the proposed project site. For
such projects, describe the proposed
measurement setup for the collection of the
wind resource data. For proposed projects
with an established wind resource, provide a
summary of the wind resource and the
specifications of the measurement setup.
Large wind systems larger than 500kW in
size will typically require at least 1 year of
on-site monitoring. If less than 1 year of data
is used, the qualified meteorological
consultant must provide a detailed analysis
of correlation between the site data and a
nearby long-term measurement site.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 3 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
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(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 10. Energy Efficiency Improvements
The technical requirements specified in
this section apply to energy efficiency
improvement projects, which are, as defined
in § 4280.103, improvements to a facility,
building, or process that reduces energy
consumption.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
For projects with total eligible project costs
greater than $50,000, also discuss the
qualifications of the energy auditor,
including any relevant certifications by
recognized organizations or bodies.
(b) Agreements, permits, and certifications.
(1) The applicant must certify that they
will comply with all necessary agreements
and permits required for the project. Indicate
the status and schedule for securing those
agreements and permits.
(2) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G,
of this title.
(c) Energy assessment.
(1) For all energy efficiency improvement
projects, provide adequate and appropriate
evidence of energy savings expected when
the system is operated as designed.
(2) For energy efficiency improvement
projects with total eligible project costs
greater than $50,000, an energy audit must be
conducted. An energy audit is a written
report by an independent, qualified party
that documents current energy usage,
recommended potential improvements and
their costs, energy savings from these
improvements, dollars saved per year, and
simple payback period in years (total costs
divided by annual dollars of energy savings).
The methodology of the energy audit must
meet professional and industry standards.
The energy audit must cover the following:
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(i) Situation report. Provide a narrative
description of the facility or process, its
energy system(s) and usage, and activity
profile. Also include price per unit of energy
(electricity, natural gas, propane, fuel oil,
renewable energy, etc.,) paid by the customer
on the date of the audit. Any energy
conversion should be based on use rather
than source.
(ii) Potential improvements. List specific
information on all potential energy-saving
opportunities and their costs.
(iii) Technical analysis. Discuss the
interactions among the potential
improvements and other energy systems.
(A) Estimate the annual energy and energy
costs savings expected from each
improvement identified in the potential
project.
(B) Calculate all direct and attendant
indirect costs of each improvement.
(C) Rank potential improvement measures
by cost-effectiveness.
(iv) Potential improvement description.
Provide a narrative summary of the potential
improvement and its ability to provide
needed benefits, including a discussion of
nonenergy benefits such as project reliability
and durability.
(A) Provide preliminary specifications for
critical components.
(B) Provide preliminary drawings of project
layout, including any related structural
changes.
(C) Document baseline data compared to
projected consumption, together with any
explanatory notes. When appropriate, show
before-and-after data in terms of
consumption per unit of production, time or
area. Include at least 1 year’s bills for those
energy sources/fuel types affected by this
project. Also submit utility rate schedules, if
appropriate.
(D) Identify significant changes in future
related operations and maintenance costs.
(E) Describe explicitly how outcomes will
be measured.
(d) Design and engineering. The applicant
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards.
(1) Identify possible suppliers and models
of major pieces of equipment.
(2) Describe the components, materials, or
systems to be installed. Include the location
of the project.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed. The applicant must
submit a statement certifying that the project
will be completed within 2 years from the
date of approval.
(f) Project economic assessment. For
projects with total eligible project costs
greater than $50,000, provide an analysis of
the proposed project to demonstrate its
financial performance, including the
calculation of simple payback. The analysis
should include applicable investment
incentives, productivity incentives, loans and
grants, and expected energy offsets or sales
on a monthly and annual basis. In addition,
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provide other information necessary to assess
the project’s cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
improvement(s) to perform as designed over
the design life. State the design life of the
improvement(s). Provide information
regarding component warranties.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and proper disposal of the project
components and associated wastes at the end
of their useful lives.
Appendix B to Part 4280
Technical Reports for Projects With Total
Eligible Project Costs Greater Than $200,000
The Technical Report for projects with
total eligible project costs greater than
$200,000 (and for any other project that must
submit a Technical Report under this
appendix) must demonstrate that the project
design, procurement, installation, startup,
operation, and maintenance of the renewable
energy system or energy efficiency
improvement will operate or perform as
specified over its design life in a reliable and
a cost-effective manner. The Technical
Report must also identify all necessary
project agreements, demonstrate that those
agreements will be in place, and that
necessary project equipment and services are
available over the design life.
All technical information provided must
follow the format specified in Sections 1
through 10 of this appendix. Supporting
information may be submitted in other
formats. Design drawings and process
flowcharts are encouraged as exhibits. A
discussion of each topic is not necessary if
the topic is not applicable to the specific
project. Questions identified in the Agency’s
technical review of the project must be
answered to the Agency’s satisfaction before
the application will be approved. The
applicant must submit the original technical
report plus one copy to the Rural
Development State Office. Renewable energy
projects with total eligible project costs
greater than $400,000 and for energy
efficiency improvement projects with total
eligible project costs greater than $200,000
require the services of a licensed professional
engineer (PE) or team of PEs. Depending on
the level of engineering required for the
specific project or if necessary to ensure
public safety, the services of a licensed PE or
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a team of licensed PEs may be required for
smaller projects.
Section 1. Bioenergy
The technical requirements specified in
this section apply to bioenergy projects,
which are, as defined in § 4280.103,
renewable energy systems that produce fuel,
thermal energy, or electric power from a
biomass source, other than an anaerobic
digester project.
(a) Qualifications of project team. The
bioenergy project team will vary according to
the complexity and scale of the project. For
engineered systems, the project team should
consist of a system designer, a project
manager, an equipment supplier, a project
engineer, a construction contractor or system
installer, and a system operator and
maintainer. One individual or entity may
serve more than one role. The project team
must have demonstrated expertise in similar
bioenergy systems development, engineering,
installation, and maintenance. Authoritative
evidence that project team service providers
have the necessary professional credentials
or relevant experience to perform the
required services must be provided.
Authoritative evidence that vendors of
proprietary components can provide
necessary equipment and spare parts for the
system to operate over its design life must
also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the bioenergy system
equipment manufacturers of major
components being considered in terms of the
length of time in business and the number of
units installed at the capacity and scale being
considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing
bioenergy systems, including any relevant
certifications by recognized organizations.
Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating with references, if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining bioenergy
renewable energy equipment or projects.
Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (8).
(1) Identify zoning and code issues, and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits.
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(2) Identify licenses where required and
the schedule for obtaining those licenses.
(3) Identify land use agreements required
for the project and the anticipated schedule
for securing the agreements and the term of
those agreements.
(4) Identify any permits or agreements
required for solid, liquid, and gaseous
emissions or effluents and the schedule for
securing those permits and agreements.
(5) Identify available component
warranties for the specific project location
and size.
(6) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(7) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
(8) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the type, quantity, quality, and
seasonality of the biomass resource,
including harvest and storage, where
applicable. Where applicable, also indicate
shipping or receiving method and required
infrastructure for shipping. For proposed
projects with an established resource,
provide a summary of the resource.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
system and component selections, and
system monitoring equipment. Systems must
be constructed by a qualified party.
(1) Provide a concise but complete
description of the bioenergy project,
including location of the project, resource
characteristics, system specifications, electric
power system interconnection, and
monitoring equipment. Identify possible
vendors and models of major system
components. Describe the expected electric
power, fuel production, or thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
For systems with a capacity of more than 20
tons per day of biomass, address performance
on a monthly and annual basis. For small
projects such as a commercial biomass
furnace or pelletizer of up to 5 tons daily
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capacity, proven, commercially available
devices need not be addressed in detail.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system. Discuss the impact of reduced or
interrupted biomass availability on the
system process.
(2) Describe the project site and address
issues such as site access, foundations,
backup equipment when applicable, and
environmental concerns with emphasis on
land use, air quality, water quality, soil
degradation, habitat fragmentation, land use,
visibility, odor, noise, construction, and
installation issues. Identify any unique
construction and installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
resource assessment, project design, project
permitting, land agreements, equipment, site
preparation, system installation, startup and
shakedown, warranties, insurance, financing,
professional services, and operations and
maintenance costs. Provide a detailed
analysis and description of annual project
revenues and expenses. Provide a detailed
description of applicable investment
incentives, productivity incentives, loans,
and grants. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Bioenergy systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Identify all the major
equipment that is proprietary and justify how
this unique equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Fully describe
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
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41327
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. In addition:
(1) Provide information regarding available
system and component warranties and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
system, including maintenance schedule for
the mechanical, piping, and electrical
systems and system monitoring and control
requirements. Provide information that
supports expected design life of the system
and timing of major component replacement
or rebuilds. Discuss the costs and labor
associated with the operation and
maintenance of the system, and plans for insourcing or out-sourcing. Describe
opportunities for technology transfer for
long-term project operations and
maintenance by a local entity or owner/
operator; and
(3) For systems having a biomass input
capacity exceeding 10 tons of biomass per
day, provide and discuss the risk
management plan for handling large,
potential failures of major components.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 2. Anaerobic Digester Projects
The technical requirements specified in
this section apply to anaerobic digester
projects, which are, as defined in § 4280.103,
renewable energy systems that use animal
waste and other organic substrates to produce
thermal or electrical energy via anaerobic
digestion.
(a) Qualifications of project team. The
anaerobic digester project team should
consist of a system designer, a project
manager, an equipment supplier, a project
engineer, a construction contractor, and a
system operator or maintainer. One
individual or entity may serve more than one
role. The project team must have
demonstrated commercial-scale expertise in
anaerobic digester systems development,
engineering, installation, and maintenance as
related to the organic materials and operating
mode of the system. Authoritative evidence
that project team service providers have the
necessary professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
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project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the anaerobic digester system
equipment manufacturers of major
components being considered in terms of the
length of time in business and the number of
units installed at the capacity and scale being
considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing
anaerobic digester systems, including any
relevant certifications by recognized
organizations. Provide a list of the same or
similar projects designed, installed, or
supplied and currently operating consistent
with the substrate material with references, if
available; and
(4) For regional or centralized digester
plants, describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining similar projects.
Farm scale systems may not require operator
experience as the developer is typically
required to provide operational training
during system startup and shakedown.
Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating consistent with the substrate
material with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (8).
(1) Identify zoning and code issues, and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits.
(2) Identify licenses where required and
the schedule for obtaining those licenses.
(3) For regional or centralized digester
plants, identify feedstock access agreements
required for the project and the anticipated
schedule for securing those agreements and
the term of those agreements.
(4) Identify any permits or agreements
required for transport and ultimate waste
disposal and the schedule for securing those
agreements and permits.
(5) Identify available component
warranties for the specific project location
and size.
(6) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(7) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
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(8) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the substrates used as digester
inputs, including animal wastes, food
processing wastes, or other organic wastes in
terms of type, quantity, seasonality, and
frequency of collection. Describe any special
handling of feedstock that may be necessary.
Describe the process for determining the
feedstock resource. Provide either tabular
values or laboratory analysis of
representative samples that include
biodegradability studies to produce gas
production estimates for the project on daily,
monthly, and seasonal basis.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
digester component selection, gas handling
component selection, and gas use component
selection. Systems must be constructed by a
qualified party.
(1) Provide a concise but complete
description of the anaerobic digester project,
including location of the project, farm
description, feedstock characteristics, a stepby-step flowchart of unit operations, electric
power system interconnection equipment,
and any required monitoring equipment.
Identify possible vendors and models of
major system components. Provide the
expected system energy production, heat
balances, and material balances as part of the
unit operations flowchart.
(2) Describe the project site and address
issues such as site access, foundations,
backup equipment when applicable, and
environmental concerns with emphasis on
land use, air quality, water quality, soil
degradation, habitat degradation, land use,
visibility, odor, noise, construction, and
installation issues. Identify any unique
construction and installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
feedstock assessment, system and site
designs, permits and agreements, equipment
procurement, system installation from
excavation through startup and shakedown,
and operator training.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
feedstock assessment, project design, project
permitting, land agreements, equipment, site
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preparation, system installation, startup and
shakedown, warranties, insurance, financing,
professional services, training and
operations, and maintenance costs of both
the digester and the gas use systems. Provide
a detailed analysis and description of annual
project revenues and expenses. Provide a
detailed description of applicable investment
incentives, productivity incentives, loans,
and grants. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Anaerobic digester systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Identify all the major
equipment that is proprietary and justify how
this unique equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 3-year warranty for equipment and a 10year warranty on design. Provide information
regarding system warranties and availability
of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance for the
digester, the gas handling equipment, and the
gas use systems. Describe any maintenance
requirements for system monitoring and
control equipment;
(3) Provide information that supports the
expected design life of the system and the
timing of major component replacement or
rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components.
Include in the discussion, costs and labor
associated with the operation and
maintenance of the system, and plans for insourcing or out-sourcing; and
(5) Describe opportunities for technology
transfer for long-term project operations and
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maintenance by a local entity or owner/
operator.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 3. Geothermal, Electric Generation
The technical requirements specified in
this section apply to electric generation
geothermal projects, which are, as defined in
§ 4280.103, systems that use geothermal
energy to produce high pressure steam for
electric power production.
(a) Qualifications of project team. The
electric generating geothermal plant project
team should consist of a system designer, a
project manager, an equipment supplier, a
project engineer, a construction contractor,
and a system operator and maintainer. One
individual or entity may serve more than one
role. The project team must have
demonstrated expertise in geothermal electric
generation systems development,
engineering, installation, and maintenance.
Authoritative evidence that project team
service providers have the necessary
professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the geothermal plant equipment
manufacturers of major components being
considered in terms of the length of time in
business and the number of units installed at
the capacity and scale being considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing
geothermal electric generation systems,
including any relevant certifications by
recognized organizations. Provide a list of the
same or similar projects designed, installed,
or supplied and currently operating with
references, if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining electric
generating geothermal projects. Provide a list
of the same or similar projects designed,
installed, or supplied and currently operating
with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (7).
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(1) Identify zoning and code issues and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits.
(2) Identify any permits or agreements
required for well construction and for
disposal or re-injection of cooled geothermal
waters and the schedule for securing those
agreements and permits.
(3) Identify land use or access to the
resource agreements required for the project
and the anticipated schedule for securing the
agreements and the term of those agreements.
(4) Identify available component
warranties for the specific project location
and size.
(5) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements.
(6) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
(7) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the quality of the geothermal
resource, including temperature, flow, and
sustainability and what conversion system is
to be installed. Describe any special handling
of cooled geothermal waters that may be
necessary. Describe the process for
determining the geothermal resource,
including measurement setup for the
collection of the geothermal resource data.
For proposed projects with an established
resource, provide a summary of the resource
and the specifications of the measurement
setup.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
system and component selection, conversion
system component and selection, design of
the local collection grid, interconnection
equipment selection, and system monitoring
equipment. Systems must be constructed by
a qualified party.
(1) Provide a concise but complete
description of the geothermal project,
including location of the project, resource
characteristics, thermal system
specifications, electric power system
interconnection equipment and project
monitoring equipment. Identify possible
vendors and models of major system
components. Provide the expected system
energy production on a monthly and annual
basis.
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41329
(2) Describe the project site and address
issues such as site access, proximity to the
electrical grid, environmental concerns with
emphasis on land use, air quality, water
quality, habitat fragmentation, visibility,
noise, construction, and installation issues.
Identify any unique construction and
installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
resource assessment, project design, project
permitting, land agreements, equipment, site
preparation, system installation, startup and
shakedown, warranties, insurance, financing,
professional services, and operations and
maintenance costs. Provide a detailed
analysis and description of annual project
revenues, including electricity sales,
production tax credits, revenues from green
tags, and any other production incentive
programs throughout the life of the project.
Provide a detailed description of applicable
investment incentives, productivity
incentives, loans, and grants. In addition,
provide other information necessary to assess
the project’s cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Geothermal systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Identify all the major
equipment that is proprietary and justify how
this unique equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup or shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
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requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 3-year warranty for equipment. Provide
information regarding turbine warranties and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance for the
mechanical and electrical systems and
system monitoring and control requirements;
(3) Provide information that supports
expected design life of the system and timing
of major component replacement or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components such
as the turbine. Include in the discussion,
costs and labor associated with the operation
and maintenance of the system, and plans for
in-sourcing or out-sourcing; and
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 4. Geothermal, Direct Use
The technical requirements specified in
this section apply to direct use geothermal
projects, which are, as defined in § 4280.103,
systems that use thermal energy directly from
a geothermal source.
(a) Qualifications of project team. The
geothermal project team should consist of a
system designer, a project manager, an
equipment supplier, a project engineer, a
construction contractor, and a system
operator and maintainer. One individual or
entity may serve more than one role. The
project team must have demonstrated
expertise in geothermal heating systems
development, engineering, installation, and
maintenance. Authoritative evidence that
project team service providers have the
necessary professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the geothermal system
equipment manufacturers of major
components being considered in terms of the
length of time in business and the number of
units installed at the capacity and scale being
considered;
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(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing direct
use geothermal systems, including any
relevant certifications by recognized
organizations. Provide a list of the same or
similar projects designed, installed, or
supplied and currently operating with
references, if available; and
(4) Describe system operator’s
qualifications and experience for servicing,
operating, and maintaining direct use
generating geothermal projects. Provide a list
of the same or similar projects designed,
installed, or supplied and currently operating
with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (7).
(1) Identify zoning and code issues, and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits.
(2) Identify licenses where required and
the schedule for obtaining those licenses.
(3) Identify land use or access to the
resource agreements required for the project
and the anticipated schedule for securing the
agreements and the term of those agreements.
(4) Identify any permits or agreements
required for well construction and for
disposal or re-injection of cooled geothermal
waters and the anticipated schedule for
securing those permits and agreements.
(5) Identify available component
warranties for the specific project location
and size.
(6) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
(7) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the quality of the geothermal
resource, including temperature, flow, and
sustainability and what direct use system is
to be installed. Describe any special handling
of cooled geothermal waters that may be
necessary. Describe the process for
determining the geothermal resource,
including measurement setup for the
collection of the geothermal resource data.
For proposed projects with an established
resource, provide a summary of the resource
and the specifications of the measurement
setup.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
PO 00000
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Fmt 4701
Sfmt 4700
matched components. The engineering must
be comprehensive, including site selection,
system and component selection, thermal
system component selection, and system
monitoring equipment. Systems must be
constructed by a qualified party.
(1) Provide a concise but complete
description of the geothermal project,
including location of the project, resource
characteristics, thermal system
specifications, and monitoring equipment.
Identify possible vendors and models of
major system components. Provide the
expected system energy production on a
monthly and annual basis.
(2) Describe the project site and address
issues such as site access, thermal backup
equipment, environmental concerns with
emphasis on land use, air quality, water
quality, habitat fragmentation, visibility,
noise, construction, and installation issues.
Identify any unique construction and
installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
resource assessment, project design, project
permitting, land agreements, equipment, site
preparation, system installation, startup and
shakedown, warranties, insurance, financing,
professional services, and operations and
maintenance costs. Provide a detailed
analysis and description of annual project
revenues and expenses. Provide a detailed
description of applicable investment
incentives, productivity incentives, loans,
and grants. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Geothermal systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Identify all the major
equipment that is proprietary and justify how
this unique equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
E:\FR\FM\18JYR2.SGM
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provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and
shakedownspecifications and process and the
conditions required for startup and
shakedown for each equipment item
individually and for the system as a whole.
Include a statement from the applicant
certifying that equipment installation will be
made in accordance with all applicable safety
and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 3-year warranty for equipment. Provide
information regarding system warranties and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance for the
mechanical and electrical systems and
system monitoring and control requirements;
(3) Provide information that supports
expected design life of the system and timing
of major component replacement or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components.
Include in the discussion, costs and labor
associated with the operation and
maintenance of the system, and plans for insourcing or out-sourcing; and
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 5. Hydrogen Projects
The technical requirements specified in
this section apply to hydrogen projects,
which are, as defined in § 4280.103,
renewable energy systems that produce
hydrogen or, a renewable energy system that
uses mechanical or electric power or thermal
energy from a renewable resource using
hydrogen as an energy transport medium.
(a) Qualifications of project team. The
hydrogen project team will vary according to
the complexity and scale of the project. For
engineered systems, the project team should
consist of a system designer, a project
manager, an equipment supplier, a project
engineer, a construction contractor or system
installer, and a system operator and
maintainer. One individual or entity may
serve more than one role. The project team
must have demonstrated expertise in similar
hydrogen systems development, engineering,
installation, and maintenance. Authoritative
evidence that project team service providers
have the necessary professional credentials
or relevant experience to perform the
required services must be provided.
Authoritative evidence that vendors of
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proprietary components can provide
necessary equipment and spare parts for the
system to operate over its design life must
also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the hydrogen system equipment
manufacturers of major components for the
hydrogen system being considered in terms
of the length of time in the business and the
number of units installed at the capacity and
scale being considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing
hydrogen systems, including any relevant
certifications by recognized organizations.
Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating with references, if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining hydrogen system
equipment or projects. Provide a list of the
same or similar projects designed, installed,
or supplied and currently operating with
references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (8).
(1) Identify zoning and building code
issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify licenses where required and
the schedule for obtaining those licenses.
(3) Identify land use agreements required
for the project and the anticipated schedule
for securing the agreements and the term of
those agreements.
(4) Identify any permits or agreements
required for solid, liquid, and gaseous
emissions or effluents and the anticipated
schedule for securing those permits and
agreements.
(5) Identify available component
warranties for the specific project location
and size.
(6) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(7) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
PO 00000
Frm 00069
Fmt 4701
Sfmt 4700
41331
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
(8) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the type, quantity, quality, and
seasonality of the biomass resource. For
solar, wind, or geothermal sources of energy
used to generate hydrogen, indicate the local
renewable resource where the hydrogen
system is to be installed. Local resource maps
may be used as an acceptable preliminary
source of renewable resource data. For
proposed projects with an established
renewable resource, provide a summary of
the resource.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
system and component selection, and system
monitoring equipment. Systems must be
constructed by a qualified party.
(1) Provide a concise but complete
description of the hydrogen project,
including location of the project, resource
characteristics, system specifications, electric
power system interconnection equipment,
and monitoring equipment. Identify possible
vendors and models of major system
components. Describe the expected electric
power, fuel production, or thermal energy
production of the proposed system. Address
performance on a monthly and annual basis.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system. Discuss the impact of reduced or
interrupted resource availability on the
system process.
(2) Describe the project site and address
issues such as site access, foundations,
backup equipment when applicable, and any
environmental and safety concerns with
emphasis on land use, air quality, water
quality, and safety hazards. Identify any
unique construction and installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
resource assessment, project design and
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Federal Register / Vol. 70, No. 136 / Monday, July 18, 2005 / Rules and Regulations
engineering, project permitting, land
agreements, equipment, site preparation,
system installation, startup and shakedown,
warranties, insurance, financing, professional
services, and operations and maintenance
costs. Provide a detailed analysis and
description of annual project revenues and
expenses. Provide a detailed description of
applicable investment incentives,
productivity incentives, loans, and grants. In
addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Hydrogen systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement
issues, such as scheduling and timing of
component manufacture and delivery,
ordering, warranties, shipping, and receiving,
and on-site storage or inventory. Identify all
the major equipment that is proprietary and
justify how this unique equipment is needed
to meet the requirements of the proposed
design. Include a statement from the
applicant certifying that ‘‘open and free’’
competition will be used for the procurement
of project components in a manner consistent
with the requirements of 7 CFR part 3015 of
this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Provide information regarding system
warranties and availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance of the
reformer, electrolyzer, or fuel cell as
appropriate, and other mechanical, piping,
and electrical systems and system monitoring
and control requirements;
(3) Provide information that supports
expected design life of the system and timing
of major component replacement or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components.
Include in the discussion, costs and labor
associated with the operation and
maintenance of the system, and plans for insourcing or out-sourcing; and
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator.
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16:18 Jul 15, 2005
Jkt 205001
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 6. Solar, Small
The technical requirements specified in
this section apply to small solar electric
projects and small solar thermal projects, as
defined in § 4280.103.
Small solar electric projects are those for
which the rated power of the system is 10kW
or smaller. Small solar electric projects are
either stand-alone (off grid) or interconnected
to the grid at less than 600 volts (on grid).
Small solar thermal projects are those for
which the rated storage volume of the system
is 240 gallons or smaller, or which have a
collector area of 1,000 square feet or less.
(a) Qualifications of project team. The
small solar project team should consist of a
system designer, a project manager or general
contractor, an equipment supplier of major
components, a system installer, a system
maintainer, and, in some cases, the owner of
the application or load served by the system.
One individual or entity may serve more than
one role. Authoritative evidence that project
team service providers have the necessary
professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the qualifications of the
suppliers of major components being
considered;
(2) Describe the knowledge, skills, and
abilities needed to service, operate, and
maintain the system for the proposed
application; and
(3) Discuss the project manager, system
designer, and system installer qualifications
for engineering, designing, and installing
small solar systems, including any relevant
certifications by recognized organizations.
Provide a list of the same or similar systems
designed or installed by the design and
installation team and currently operating
with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (5).
(1) Identify zoning, building, and electrical
code issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify available component
warranties for the specific project location
and size.
(3) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
PO 00000
Frm 00070
Fmt 4701
Sfmt 4700
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(4) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
(5) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the source of the solar data and
assumptions.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. For small solar electric systems,
the engineering must be comprehensive,
including solar collector design and
selection, support structure design and
selection, power conditioning design and
selection, surface or submersible water
pumps and energy storage requirements as
applicable, and selection of cabling,
disconnects and interconnection equipment.
For small solar thermal systems, the
engineering must be comprehensive,
including solar collector design and
selection, support structure design and
selection, pump and piping design and
selection, and energy storage design and
selection.
(1) Provide a concise but complete
description of the small solar system,
including location of the project and
proposed equipment specifications. Identify
possible vendors and models of major system
components. Provide the expected system
energy production based on available solar
resource data on a monthly (when possible)
and annual basis and how the energy
produced by the system will be used.
(2) Describe the project site and address
issues such as solar access, orientation,
proximity to the load or the electrical grid,
environmental concerns such as water
quality and land use, unique safety concerns
such as hazardous materials handling,
construction, and installation issues, and
whether special circumstances exist.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
system and site design, permits and
agreements, equipment procurement, and
system installation from excavation through
startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
E:\FR\FM\18JYR2.SGM
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project costs, including design, permitting,
equipment, site preparation, system
installation, system startup and shakedown,
warranties, insurance, financing, professional
services, and operations and maintenance
costs. Provide a detailed description of
applicable investment incentives,
productivity incentives, loans, and grants.
Provide a detailed description of historic or
expected energy use and expected energy
offsets or sales on a monthly and annual
basis. In addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Small solar systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 5-year warranty for equipment. Provide
information regarding system warranty and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
system, including maintenance schedules for
the mechanical and electrical and software
systems;
(3) For owner maintained portions of the
system, describe any unique knowledge,
skills, or abilities needed for service
operations or maintenance; and
(4) Provide information regarding expected
system design life and timing of major
component replacement or rebuilds. Include
in the discussion, costs and labor associated
with the operation and maintenance of the
system, and plans for in-sourcing or outsourcing.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
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16:18 Jul 15, 2005
Jkt 205001
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes. Describe any environmental
compliance requirements such as proper
disposal or recycling procedures to reduce
potential impact from any hazardous
chemicals.
Section 7. Solar, Large
The technical requirements specified in
this section apply to large solar electric
projects and large solar thermal projects, as
defined in § 4280.103.
Large solar electric systems are those for
which the rated power of the system is larger
than 10kW. Large solar electric systems are
either stand-alone (off grid) or interconnected
to the grid (on grid).
Large solar thermal systems are those for
which the rated storage volume of the system
is greater than 240 gallons or that have a
collector area of more than 1,000 square feet.
(a) Qualifications of project team. The large
solar project team should consist of an
equipment supplier of major components, a
project manager, general contractor, system
engineer, system installer, and system
maintainer. One individual or entity may
serve more than one role. Authoritative
evidence that project team service providers
have the necessary professional credentials
or relevant experience to perform the
required services must be provided.
Authoritative evidence that vendors of
proprietary components can provide
necessary equipment and spare parts for the
system to operate over its design life must
also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the qualifications of the
suppliers of major components being
considered;
(3) Discuss the project manager, general
contractor, system engineer, and system
installer qualifications for engineering,
designing, and installing large solar systems,
including any relevant certifications by
recognized organizations. Provide a list of the
same or similar systems designed or installed
by the design, engineering, and installation
team and currently operating with references,
if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining the system for the
proposed application. Provide a list of the
same or similar systems designed or installed
by the design, engineering, and installation
team and currently operating with references,
if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
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41333
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (5).
(1) Identify zoning, building, and electrical
code issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify available component
warranties for the specific project location
and size.
(3) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(4) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
(5) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the source of the solar data and
assumptions.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards.
(1) For large solar electric systems, the
engineering must be comprehensive,
including solar collector design and
selection, support structure design and
selection, power conditioning design and
selection, surface or submersible water
pumps and energy storage requirements as
applicable, and selection of cabling,
disconnects, and interconnection equipment.
A complete set of engineering drawings,
stamped by a professional engineer, must be
provided.
(2) For large solar thermal systems, the
engineering must be comprehensive,
including solar collector design and
selection, support structure design and
selection, pump and piping design and
selection, and energy storage design and
selection. Provide a complete set of
engineering drawings stamped by a
professional engineer.
(3) For either type of system, provide a
concise but complete description of the large
solar system, including location of the project
and proposed equipment and system
specifications. Identify possible vendors and
models of major system components. Provide
the expected system energy production based
on available solar resource data on a monthly
(when possible) and annual basis and how
the energy produced by the system will be
used.
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(4) For either type of system, provide a
description of the project site and address
issues such as solar access, orientation,
proximity to the load or the electrical grid,
environmental concerns such as land use,
water quality, habitat fragmentation, and
aesthetics, unique safety concerns,
construction, and installation issues, and
whether special circumstances exist.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
system and site design, permits and
agreements, equipment procurement, and
system installation from excavation through
startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including design and
engineering, permitting, equipment, site
preparation, system installation, system
startup and shakedown, warranties,
insurance, financing, professional services,
and operations and maintenance costs.
Provide a detailed description of applicable
investment incentives, productivity
incentives, loans, and grants. Provide a
detailed description of historic or expected
energy use and expected energy offsets or
sales on a monthly and annual basis. In
addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Large solar systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment, including
cranes and other devices needed for project
construction, and provide a description of
the startup and shakedown specifications
and process and the conditions required for
startup and shakedown for each equipment
item individually and for the system as a
whole. Include a statement from the
applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
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16:18 Jul 15, 2005
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(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 5-year warranty for equipment. Provide
information regarding system warranty and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
system, including maintenance schedules for
the mechanical, electrical, and software
systems;
(3) For owner maintained portions of the
system, describe any unique knowledge,
skills, or abilities needed for service
operations or maintenance; and
(4) Provide information regarding expected
system design life and timing of major
component replacement or rebuilds. Include
in the discussion, costs and labor associated
with the operation and maintenance of the
system, and plans for in-sourcing or outsourcing.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes. Describe any environmental
compliance requirements such as proper
disposal or recycling procedures to reduce
any potential impact from hazardous
chemicals.
Section 8. Wind, Small
The technical requirements specified in
this section apply to small wind systems,
which are, as defined in § 4280.103, wind
energy systems for which the rated power of
the wind turbine is 100kW or smaller and
with a generator hub height of 120 ft or less.
Small wind systems are either stand-alone or
connected to the local electrical system at
less than 600 volts.
(a) Qualifications of project team. The
small wind project team should consist of a
system designer, a project manager or general
contractor, an equipment supplier of major
components, a system installer, a system
maintainer, and, in some cases, the owner of
the application or load served by the system.
One individual or entity may serve more than
one role. Authoritative evidence that project
team service providers have the necessary
professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the small wind turbine
manufacturers and other equipment
suppliers of major components being
considered in terms of their length of time in
business and the number of units installed at
the capacity and scale being considered;
(2) Describe the knowledge, skills, and
abilities needed to service, operate, and
maintain the system for the proposed
application; and
(3) Discuss the project manager, system
designer, and system installer qualifications
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for engineering, designing, and installing
small wind systems, including any relevant
certifications by recognized organizations.
Provide a list of the same or similar systems
designed, installed, or supplied and currently
operating with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (5).
(1) Identify zoning, building, and electrical
code issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify available component
warranties for the specific project location
and size.
(3) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses, where
required, and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(4) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
(5) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the source of the wind data and the
conditions of the wind monitoring when
collected at the site or assumptions made
when applying nearby wind data to the site.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Small wind systems must be
engineered by either the wind turbine
manufacturer or other qualified party.
Systems must be offered as a complete,
integrated system with matched components.
The engineering must be comprehensive,
including turbine design and selection, tower
design and selection, specification of guy
wire anchors and tower foundation, inverter/
controller design and selection, energy
storage requirements as applicable, and
selection of cabling, disconnects, and
interconnection equipment, as well as the
engineering data needed to match the wind
system output to the application load, if
applicable.
(1) Provide a concise but complete
description of the small wind system,
including location of the project, proposed
turbine specifications, tower height and type
of tower, type of energy storage and location
of storage if applicable, proposed inverter
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manufacturer and model, electric power
system interconnection equipment, and
application load and load interconnection
equipment as applicable. Identify possible
vendors and models of major system
components. Provide the expected system
energy production based on available wind
resource data on a monthly (when possible)
and annual basis and how the energy
produced by the system will be used.
(2) Describe the project site and address
issues such as access to the wind resource,
proximity to the electrical grid or application
load, environmental concerns with emphasis
on historic properties, visibility, noise, bird
and bat populations, and wildlife habitat
destruction and/or fragmentation,
construction, and installation issues and
whether special circumstances such as
proximity to airports exist. Provide a 360degree panoramic photograph of the
proposed site, including indication of
prevailing winds when possible.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
system and site design, permits and
agreements, equipment procurement, and
system installation from excavation through
startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including design, permitting,
equipment, site preparation, system
installation, system startup and shakedown,
warranties, insurance, financing, professional
services, and operations and maintenance
costs. Provide a detailed description of
applicable investment incentives,
productivity incentives, loans, and grants.
Provide a detailed description of historic or
expected energy use and expected energy
offsets or sales on a monthly and annual
basis. In addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Small wind systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
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16:18 Jul 15, 2005
Jkt 205001
development and system installation,
provide details regarding the scheduling of
major installation equipment, including
cranes and other devices needed for project
construction, and provide a description of
the startup and shakedown specifications
and process and the conditions required for
startup and shakedown for each equipment
item individually and for the system as a
whole. Include a statement from the
applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 5-year warranty for equipment and a
commitment from the supplier to have spare
parts available. Provide information
regarding system warranty and availability of
spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
system, including maintenance schedules for
the mechanical, electrical, and software
systems;
(3) Provide historical or engineering
information that supports expected design
life of the system and timing of major
component replacement or rebuilds. Include
in the discussion, costs and labor associated
with the operation and maintenance of the
system, and plans for in-sourcing or outsourcing; and
(4) For owner maintained portions of the
system, describe any unique knowledge,
skills, or abilities needed for service
operations or maintenance.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 9. Wind, Large
The technical requirements specified in
this section apply to wind energy systems,
which are, as defined in § 4280.103, wind
energy projects for which the rated power of
the individual wind turbine(s) is larger than
100kW.
(a) Qualifications of project team. The large
wind project team should consist of a project
manager, a meteorologist, an equipment
supplier, a project engineer, a primary or
general contractor, construction contractor,
and a system operator and maintainer, and in
some cases, the owner of the application or
load served by the system. One individual or
entity may serve more than one role.
Authoritative evidence that project team
service providers have the necessary
professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
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41335
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developers risk;
(2) Discuss the large wind turbine
manufacturers and other equipment
suppliers of major components being
considered in terms of the length of time in
business and the number of units installed at
the capacity and scale being considered;
(3) Discuss the project manager, equipment
supplier, project engineer, and construction
contractor qualifications for engineering,
designing, and installing large wind systems,
including any relevant certifications by
recognized organizations. Provide a list of the
same or similar projects designed, installed,
or supplied and currently operating with
references, if available;
(4) Discuss the qualifications of the
meteorologist, including references; and
(5) Describe system operator’s
qualifications and experience for servicing,
operating, and maintaining the system for the
proposed application. Provide a list of the
same or similar projects designed, installed,
or supplied and currently operating with
references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (6).
(1) Identify zoning, building, and electrical
code issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify land use agreements required
for the project and the anticipated schedule
for securing the agreements and the term of
those agreements.
(3) Identify available component
warranties for the specific project location
and size.
(4) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase arrangements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements.
(5) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
(6) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Projects greater than 500kW must obtain
wind data from the proposed project site. For
such projects, describe the proposed
measurement setup for the collection of the
wind resource data. For proposed projects
with an established wind resource, provide a
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summary of the wind resource and the
specifications of the measurement setup.
Large wind systems larger than 500kW in
size will typically require at least 1 year of
on-site monitoring. If less than 1 year of data
is used, the qualified meteorological
consultant must provide a detailed analysis
of the correlation between the site data and
a nearby, long-term measurement site.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Large wind systems must be
engineered by a qualified party. Systems
must be engineered as complete, integrated
systems with matched components. The
engineering must be comprehensive,
including site selection, turbine selection,
tower selection, tower foundation, design of
the local collection grid, interconnection
equipment selection, and system monitoring
equipment. For stand-alone, non-grid
applications, engineering information must
be provided that demonstrates appropriate
matching of wind turbine and load.
(1) Provide a concise, but complete,
description of the large wind project,
including location of the project, proposed
turbine specifications, tower height and type
of tower, the collection grid, interconnection
equipment, and monitoring equipment.
Identify possible vendors and models of
major system components. Provide the
expected system energy production based on
available wind resource data on a monthly
and annual basis. For wind projects larger
than 500kW in size, provide the expected
system energy production over the life of the
project, including a discussion on interannual variation using a comparison of the
on-site monitoring data with long-term
meteorological data from a nearby monitored
site.
(2) Describe the project site and address
issues such as site access, proximity to the
electrical grid or application load,
environmental concerns with emphasis on
historic properties, visibility, noise, bird and
bat populations, and wildlife habitat
destruction and/or fragmentation,
construction, and installation issues and
whether special circumstances such as
proximity to airports exist.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the proposed
project. Provide a detailed analysis and
description of project costs, including project
management, resource assessment, project
design, project permitting, land agreements,
equipment, site preparation, system
installation, startup and shakedown,
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16:18 Jul 15, 2005
Jkt 205001
warranties, insurance, financing, professional
services, and operations and maintenance
costs. Provide a detailed description of
applicable investment incentives,
productivity incentives, loans, and grants.
Provide a detailed analysis and description of
annual project revenues, including electricity
sales, production tax credits, revenues from
green tags, and any other production
incentive programs throughout the life of the
project. Provide a description of planned
contingency fees or reserve funds to be used
for unexpected large component replacement
or repairs and for low productivity periods.
In addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Large wind turbines may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment, including
cranes or other devices, needed for project
construction, and provide a description of
the startup and shakedown specifications
and process and the conditions required for
startup and shakedown for each equipment
item individually and for the system as a
whole. Include a statement from the
applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 3-year warranty for equipment. Provide
information regarding turbine warranties and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance schedules for
the mechanical and electrical systems and
system monitoring and control requirements;
(3) Provide information that supports
expected design life of the system and timing
of major component replacement or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components such
as the turbine gearbox or rotor. Include in the
discussion, costs and labor associated with
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Fmt 4701
Sfmt 4700
the operation and maintenance of the system,
and plans for in-sourcing or out-sourcing;
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator; and
(6) For owner maintained portions of the
system, describe any unique knowledge,
skills, or abilities needed for service
operations or maintenance.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 10. Energy Efficiency Improvements
The technical requirements specified in
this section apply to projects that involve
energy efficiency improvements, which are,
as defined in § 4280.103, improvements to a
facility, building, or process that reduces
energy consumption. The system engineering
for such projects must be performed by a
qualified party or certified Professional
Engineer.
(a) Qualifications of project team. The
energy efficiency project team is expected to
consist of an energy auditor or other service
provider, a project manager, an equipment
supplier of major components, a project
engineer, and a construction contractor or
system installer. One individual or entity
may serve more than one role. Authoritative
evidence that project team service providers
have the necessary professional credentials
or relevant experience to perform the
required services must be provided.
Authoritative evidence that vendors of
proprietary components can provide
necessary equipment and spare parts for the
system to operate over its design life must
also be provided. The application must:
(1) Discuss the qualifications of the various
project team members, including any
relevant certifications by recognized
organizations;
(2) Describe qualifications or experience of
the team as related to installation, service,
operation and maintenance of the project;
(3) Provide a list of the same or similarly
engineered projects designed, installed, or
supplied by the team or by team members
and currently operating. Provide references if
available; and
(4) Discuss the manufacturers of major
energy efficiency equipment being
considered, including length of time in
business.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the energy efficiency
improvement(s) and the status and
anticipated schedule for securing those
agreements and permits, including the items
specified in paragraphs (b)(1) through (4).
The applicant must also submit a statement
certifying that the applicant will comply with
all necessary agreements and permits for the
energy efficiency improvement(s).
(1) Identify building code, electrical code,
and zoning issues and required permits, and
the anticipated schedule for meeting those
requirements and securing those permits.
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(2) Identify available component
warranties for the specific project location
and size.
(3) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G, of this title.
(4) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Energy assessment. Provide adequate
and appropriate evidence of energy savings
expected when the system is operated as
designed.
(1) Provide information on baseline energy
usage (preferably including energy bills for at
least 1 year), expected energy savings based
on manufacturers specifications or other
estimates, estimated dollars saved per year,
and payback period in years (total investment
cost equal to cumulative total dollars of
energy savings). Calculation of energy
savings should follow accepted methodology
and practices. System interactions should be
considered and discussed.
(2) For energy efficiency improvement
projects with total eligible project costs
greater than $50,000, an energy audit is
required. An energy audit is a written report
by an independent, qualified party that
documents current energy usage,
recommended potential improvements and
their costs, energy savings from these
improvements, dollars saved per year, and
simple payback period in years (total costs
divided by annual dollars of energy savings).
The methodology of the energy audit must
meet professional and industry standards.
The energy audit must cover the following:
(i) Situation report. Provide a narrative
description of the facility or process, its
energy system(s) and usage, and activity
profile. Also include price per unit of energy
(electricity, natural gas, propane, fuel oil,
renewable energy, etc.,) paid by the customer
on the date of the audit. Any energy
conversion should be based on use rather
than source.
(ii) Potential improvements. List specific
information on all potential energy-saving
opportunities and their costs.
(iii) Technical analysis. Give consideration
to the interactions among the potential
improvements and other energy systems:
(A) Estimate the annual energy and energy
costs savings expected from each
improvement identified in the potential
project;
(B) Calculate all direct and attendant
indirect costs of each improvement; and
(C) Rank potential improvements measures
by cost-effectiveness.
(iv) Potential improvement description.
Provide a narrative summary of the potential
improvement and its ability to provide
needed benefits, including a discussion of
nonenergy benefits such as project reliability
and durability.
(A) Provide preliminary specifications for
critical components.
(B) Provide preliminary drawings of project
layout, including any related structural
changes.
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(C) Document baseline data compared to
projected consumption, together with any
explanatory notes. When appropriate, show
before-and-after data in terms of
consumption per unit of production, time or
area. Include at least 1 year’s bills for those
energy sources/fuel types affected by this
project. Also submit utility rate schedules, if
appropriate.
(D) Identify significant changes in future
related operations and maintenance costs.
(E) Describe explicitly how outcomes will
be measured.
(3) For energy efficiency improvement
projects with total eligible project costs equal
to or less than $50,000, an energy assessment
or energy audit is required. If an energy
assessment is performed, provide adequate
and appropriate evidence of energy savings
expected when the system is operated as
designed. If an energy audit is performed, it
must follow the requirements specified in
paragraph (c)(2).
(d) Design and engineering. Provide
authoritative evidence that the energy
efficiency improvement(s) will be designed
and engineered so as to meet its intended
purpose, will ensure public safety, and will
comply with applicable laws, regulations,
agreements, permits, codes, and standards.
(1) Energy efficiency improvement projects
in excess of $50,000 must be engineered by
a qualified party. Systems must be
engineered as a complete, integrated system
with matched components.
(2) For all energy efficiency improvement
projects, identify and itemize major energy
efficiency improvements, including
associated project costs. Specifically
delineate which costs of the project are
directly associated with energy efficiency
improvements. Describe the components,
materials or systems to be installed and how
they improve the energy efficiency of the
process or facility being modified. Discuss
passive improvements that reduce energy
loads, such as improving the thermal
efficiency of a storage facility, and active
improvements that directly reduce energy
consumption, such as replacing existing
energy consuming equipment with high
efficiency equipment, as separate topics.
Discuss any anticipated synergy between
active and passive improvements or other
energy systems. Include in the discussion
any change in on-site effluents, pollutants, or
other by-products.
(3) Identify possible suppliers and models
of major pieces of equipment.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
energy audit (if applicable), system and site
design, permits and agreements, equipment
procurement, and system installation from
site preparation through startup and
shakedown.
(f) Project economic assessment. For
projects whose total eligible costs are greater
than $50,000, provide an analysis of the
proposed project to demonstrate its financial
performance, including the calculation of
simple payback. The analysis should include
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applicable investment incentives,
productivity incentives, loans and grants,
and expected energy offsets or sales on a
monthly and annual basis. In addition,
provide other information necessary to assess
the project’s cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required for the energy
efficiency improvement(s) is available and
can be procured and delivered within the
proposed project development schedule.
Energy efficiency improvements may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for installation
of the energy efficiency improvement(s),
identify specific issues associated with
installation, provide details regarding the
scheduling of major installation equipment
needed for project discussion, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include in this discussion
any unique concerns, such as the effects of
energy efficiency improvements on system
power quality. Include a statement from the
applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the energy efficiency
improvement(s) necessary for the energy
efficiency improvement(s) to perform as
designed over the design life. The application
must:
(1) Provide information regarding
component warranties and the availability of
spare parts;
(2) Describe the routine operation and
maintenance requirements of the proposed
project, including maintenance schedules for
the mechanical and electrical systems and
system monitoring and control requirements;
(3) Provide information that supports
expected design life of the improvement(s)
and timing of major component replacement
or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components.
Include in the discussion, costs and labor
associated with the operation and
maintenance of the improvement(s), and
plans for in-sourcing or out-sourcing; and
(5) For owner maintained portions of the
improvement(s), describe any unique
knowledge, skills, or abilities needed for
service operations or maintenance.
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(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Dated: July 6, 2005.
Gilbert G. Gonzalez, Jr.,
Acting Under Secretary, Rural Development.
[FR Doc. 05–13685 Filed 7–15–05; 8:45 am]
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Agencies
[Federal Register Volume 70, Number 136 (Monday, July 18, 2005)]
[Rules and Regulations]
[Pages 41264-41338]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-13685]
[[Page 41263]]
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Part II
Department of Agriculture
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Rural Business-Cooperative Service
Rural Utilities Service
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7 CFR Part 4280
Renewable Energy Systems and Energy Efficiency Improvements Grant,
Guaranteed Loan, and Direct Loan Program; Final Rule
Federal Register / Vol. 70, No. 136 / Monday, July 18, 2005 / Rules
and Regulations
[[Page 41264]]
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DEPARTMENT OF AGRICULTURE
Rural Business-Cooperative Service
Rural Utilities Service
7 CFR Part 4280
RIN 0570-AA50
Renewable Energy Systems and Energy Efficiency Improvements
Grant, Guaranteed Loan, and Direct Loan Program
AGENCY: Rural Business-Cooperative Services, USDA.
ACTION: Final rule.
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SUMMARY: The Rural Business-Cooperative Service (RBS) is establishing a
program for making grants, loan guarantees, and direct loans to farmers
and ranchers (agricultural producers) or rural small businesses to
purchase renewable energy systems and make energy efficiency
improvements. The Farm Security and Rural Investment Act of 2002 (2002
Act) established the Renewable Energy Systems and Energy Efficiency
Improvements Program under Title IX, Section 9006. This program will
help farmers, ranchers, and rural small businesses to reduce energy
costs and consumption.
EFFECTIVE DATE: This rule is effective July 18, 2005.
FOR FURTHER INFORMATION CONTACT: Georg A. Shultz, Special Advisor for
Renewable Energy Policy and Programs, Office of the Deputy
Administrator Business Programs, U.S. Department of Agriculture, Mail
Stop 3220, 1400 Independence Ave., SW., Washington, DC 20250-3220,
Telephone: (202) 720-2976.
SUPPLEMENTARY INFORMATION: The information presented in this preamble
is organized as follows:
I. Authority
II. Background
III. Summary of Changes Since Proposal
A. Applicant Eligibility
B. Project Eligibility
C. Funding, Matching Funds, and Terms of Loan
D. Eligible Project Costs
E. Application
F. Documentation
G. Evaluation of Applications
H. Guaranteed Loan Processing and Servicing
I. Construction Planning and Development
J. Definitions
K. Insurance
L. Feasibility Studies
M. Energy Audits
N. Project Requirements After Construction
IV. Discussion of Comments
A. Definitions
B. Demonstrated Financial Need
C. Applicant Eligibility
D. Project Eligibility
E. Application and Documentation
F. Funding
G. Evaluation/Scoring of Applications
H. Guaranteed Loans
I. Direct Loans
J. Laws That Contain Other Compliance Requirements
K. Construction Funding and Management
L. Miscellaneous
V. Regulatory Information
A. Paperwork Reduction Act
B. Intergovernmental Review
C. Regulatory Flexibility Act
D. Civil Justice Reform
E. National Environmental Policy Act
F. Unfunded Mandates Reform Act
G. Executive Order 13132, Federalism
H. Executive Order 12866, Regulatory Planning and Review
I. Authority
The Farm Security and Rural Investment Act of 2002 (Pub. L. 107-
171) (2002 Act) established the Renewable Energy Systems and Energy
Efficiency Improvements Program under Title IX, Section 9006 (7 U.S.C.
8106). The 2002 Act mandates that the Secretary of Agriculture create a
program to make loans, loan guarantees, and grants to ``a farmer,
rancher, or rural small business'' to purchase renewable energy systems
and make energy efficiency improvements. This program implements this
mandate.
II. Background
On October 5, 2004, USDA proposed a loan and grant program for
renewable energy systems and energy efficiency improvements under
Section 9006 of the 2002 Farm Bill.
In response to the Nation's immediate need for a reduction in
reliance on foreign oil, and to address the increasing demand for
readily available energy, the Agency is waiving the 30-day waiting
period between publication of the rule and when it will take effect.
Since publication of the proposed rule, energy prices have continued to
rise at an aggressive rate, affecting the Nation at every level, due to
international events, increasing demand, and low domestic inventories
and refinery capacities. Allowing the earliest possible investment in
renewable energy production systems and energy efficiency improvements
will help the Nation address the current situation. Effecting the rule
without the 30-day waiting period will provide maximum application time
prior to the end of the fiscal year to ensure the greatest level of
investment possible.
The 9006 Grant Program has been operational since the 2003 fiscal
year and the final rule makes only minor changes to the proposed rule
and how the 9006 Grant Program has been operated before. As a result,
grant applications are not expected to be disadvantaged by this rule's
earlier implementation. Likewise, because the 9006 Guaranteed Loan
Program is substantially modeled after the Business and Industry
Guaranteed Loan Program and because the Final Rule makes only minor
changes to the Proposed Rule, guaranteed loan applications are not
expected to be disadvantaged by this rule's earlier implementation.
For these reasons, the Agency finds that good cause exists for this
rule's immediate implementation.
III. Summary of Changes Since Proposal
The following paragraphs summarize the major changes in the final
rule from the rule proposed on October 5, 2004.
A. Applicant Eligibility
Under the final rule, a provision has been added that an applicant
must have made satisfactory progress, as determined by the Agency,
towards the completion of a previously funded project before it will be
considered for subsequent funding.
Small business headquarters may be in either a rural or non-rural
area at the time of application and at the time of grant disbursement.
Because the headquarters may be in either location, the proposed rule
does not need to address this.
B. Project Eligibility
A condition has been added to project eligibility that sites must
be controlled by the agricultural producer or small business for the
proposed financing term of any associated Federal loans or loan
guarantees. This concept was in the proposed rule as part of the
technical report requirements. The language has been modified
concerning control of the system and the role of third parties for
clarification, and concerning satisfactory sources of revenues.
For guaranteed loans only, we have added capital improvements to an
existing renewable energy system as an eligible project.
C. Funding, Matching Funds, and Terms of Loan
Minimum Funding Levels. Under the final rule, minimum funding level
for grants for energy efficiency improvement projects only has been
reduced from $2,500 to $1,500. For guaranteed loans, the minimum
funding level for all projects has been increased from $2,500 to $5,000
(less any program grant amounts).
[[Page 41265]]
Maximum Funding Levels. For grants, the final rule clarifies that
the $750,000 maximum applied on a per Federal fiscal year basis.
Matching funds. Under the final rule, passive third-party
contributions are acceptable matching funds for renewable energy system
projects eligible for Federal production tax credits, provided the
applicant meets the applicant eligibility requirements. The proposed
rule did not address passive third-party contributions.
Terms of Loan. The maximum term of a loan for equipment has been
increased from 15 years to 20 years.
The conditions used to determine whether a loan is sound have been
modified to add renewable energy subsidies, incentives, tax credits,
etc., and the borrower's overall credit quality.
A principal plus interest repayment schedule is now permissible.
D. Eligible Project Costs
The final rule includes the Technical Reports as an eligible cost.
Modifications were made concerning the construction of a new facility.
E. Application
Simplified Application Procedures. Under the final rule, for grants
and direct loans, projects with total eligible project costs of
$200,000 or less are eligible to submit simplified applications. The
final rule provides specific criteria to determine if a project is
eligible and certain conditions that must be agreed to by the
applicant.
For guaranteed loans, the final rule adopts the ``short form''
(Form RD 4279-1A) used in the Business and Industry Guaranteed Loan
(B&I) Program. This form can be used by lenders for projects with total
eligible project costs equal to or less than $600,000.
Self-Scoring. Applicants are now required to conduct a self-
evaluation of their project using the same evaluation criteria that the
Agency will use.
F. Documentation
Technical Reports. The final rule incorporates a new set of
technical reports for projects that qualify for simplified applications
(see paragraph III E). These technical reports require less information
than the technical reports presented in the proposed rule. For projects
that do not qualify for simplified applications, the more detailed
technical reports are required.
Financial Information. For projects that qualify for and use
simplified applications, there is much less financial information being
requested.
Interconnection Agreements. Applicants are not required to submit
interconnection agreements with their applications, but instead are
required to discuss the interconnection agreements, if applicable to
their project.
G. Evaluation of Applications
Significant changes were made to the evaluation of applications.
These changes can be categorized as changes in the evaluation criteria
and changes in the points awarded. The overall scoring was also
modified to allow all projects the opportunity to score the same total
number of points. The following summarizes most of the changes to the
criteria between proposal and promulgation (changes in points are not
presented for most criteria).
1. The addition of a scoring criterion for the technical merit of
proposed projects.
2. The deletion of the management criterion.
3. The addition of a scoring criterion for very small businesses.
4. Modification of the criterion for small agricultural producers
by reducing the gross market values at which points can be awarded.
5. The addition of a scoring criterion for submitting simplified
applications.
6. Modification of the environmental benefits criterion by
replacing ``health and sanitation'' with ``environmental goals'' as the
basis for this criterion.
7. The deletion of the cost-effectiveness criterion, which was
incorporated into the new technical merit criterion.
8. Awarding points for energy replacement, energy savings, or
energy generation (at proposal, only energy replacement and energy
generation were included) and by reducing the points available for
energy generation projects from 20 to 10.
9. Modifying the interest rate criterion to be consistent with the
B&I program by reducing the rate from 1.75 percent to 1.5 percent above
the prime rate.
10. The addition of a scoring criterion that awards 5 points to an
applicant's overall score if the applicant has not been approved to
receive funds in the 2 previous Federal fiscal years.
11. The replacement of the ``matching funds'' criterion for grants
with a ``readiness'' criterion, which looks at the commitments an
applicant has received for the matching funds from other sources
instead of the amount of the matching funds already received from other
sources.
H. Guaranteed Loan Processing and Servicing
For guaranteed loans, the final rule tracks the B&I program more
closely. The most important aspects that have changed are: (1)
Expanding the universe of eligible lenders and (2) authorizing the use
of multi-notes. Other changes included:
Credit Quality. A provision has been added that guaranteed loans
made under 7 CFR part 4280, subpart B must have at least parity with
guaranteed loans made under the B&I program.
In addition, a provision has been added that the current status of
the appropriate renewable energy industry will be considered.
Personal and Corporate Guarantees. Under the final rule, personal
and corporate guarantees are not required from passive investors.
I. Construction Planning and Development
In the final rule, 7 CFR 1924, subpart A has been replaced with 7
CFR 1780, subpart C. Similarly, for equipment procurement, 7 CFR 1924,
subpart A has been replaced with 7 CFR 3015.
J. Definitions
Small Business. Several changes and modifications were made to this
definition to be consistent with the Small Business Administration's
(SBA's) definition, deleting the 500 or fewer employees and $20 million
or less in total annual receipts cap, and including certain electric
utilities. Nonprofit entities that meet SBA's definition of ``small
business'' are now allowed.
Demonstrated Financial Need. The major change to this definition
was the addition of a ``cashflow'' test.
New Definitions. The final rule adds definitions for each of the
renewable technologies and the following terms:
Design/build project development method.
Energy assessment.
Energy assessor.
Energy auditor.
Feasibility study.
Necessary capital improvement.
Passive investor.
Post application.
Qualified consultant.
Qualified party.
Simplified application.
Used equipment.
Very small business.
Modified Definitions. The definitions of some terms were modified
slightly to be consistent with the definition for those terms in the
B&I program. Definitions that were modified include:
Applicant.
Commercially available.
Energy efficiency improvement.
Interim financing.
Renewable energy.
[[Page 41266]]
Renewable energy system.
Deleted Definitions. Several definitions that were identical to the
definitions in the B&I program were deleted and are incorporated by
reference.
K. Insurance
Projects with total eligible project costs of $200,000 or less are
not required to carry business insurance.
L. Feasibility Studies
Under the proposed rule, business-level feasibility studies
(referred to as project-specific feasibility studies in the proposed
rule) were required for all renewable energy projects exceeding
$100,000 in costs. Under the final rule, business-level feasibility
studies for renewable energy projects will be required for those
projects whose total eligible project costs are greater than $200,000.
M. Energy Audits
Under the proposed rule, energy audits were required for energy
efficiency improvement projects with costs greater than $100,000. Under
the final rule, energy audits are required for energy efficiency
improvement projects with total eligible energy costs greater than
$50,000.
IV. Discussion of Comments
Over 60 comment letters were received from a variety of commenters.
The most comment letters were received from various trade organizations
and industry groups (over 15 letters) and from State agencies and
organizations (over 15 letters). Various public interest groups
submitted approximately 11 letters, while financial institutions
(credit bureaus and banks) submitted 8 letters. Letters were also
received from private individuals, towns and cities, and one
Congressman.
The following paragraphs summarize the comments and our responses
to those comments. Twenty-one responses do not require a response under
5 U.S.C. 553. These responses involve various nonregulatory matters
such as expressing support for the program or requesting additional
information. Several responses were outside the scope of the regulation
and made suggestions that would require changes to other USDA and non-
USDA regulations or internal agency administrative matters. For these
and similar reasons, these responses are not addressed in this section.
A. Definitions
Applicant
Comment: One commenter stated that the definition of applicant does
not include a reference to direct loan applicants and suggested that
the definition be amended to include such a reference.
Response: USDA agrees with the commenter and has revised the
definition to include reference to direct loan applicants.
In addition, we have revised the term ``applicant'' to apply to
agricultural producers and rural small businesses seeking a guaranteed
loan rather than to the lender that is actually submitting the loan
application to USDA. We did this in order to simplify the terminology
throughout the rule. Thus, wherever the term ``applicant'' is used, it
is referring to the agricultural producer or rural small business. When
the rule applies to the lender, the term ``lender'' is used.
Biomass
Comment: One commenter stated that the definition of biomass needs
to be clarified. The commenter pointed out that the biomass definition
refers to ``other waste materials.'' The commenter notes that,
traditionally, municipal waste for landfill waste has been included in
biomass definitions. The commenter believes that, if tires are allowed
to be placed in a landfill, they may be deemed municipal waste,
biomass, and inevitably renewable. This theory, according to the
commenter, appears to be reinforced in the Resource Conservation and
Recovery Act of 1976. In addition, the commenter points out that the
State of Nevada, Nevada Revised Statute Chapter 704, has classified
tires reduced using microwave technology, a very clean process, as
renewable because they are part of the municipal waste stream and also
because one of the components of all tires is natural rubber coming
from trees. The commenter suggests that an administrative bulletin to
staff, clarifying the intent of the biomass definition, is needed.
Response: USDA agrees that ``other waste materials'' could lead to
confusion. However, due to the nature, scope, and complexity of
renewable energy systems using ``other waste materials,'' USDA cannot
anticipate all types of ``other waste materials.'' Therefore, new
materials and technologies will be considered on a case-by-case basis.
Comment: One commenter requested that clarification be provided as
to the interpretation of ``paper that is not commonly recycled.'' The
commenter stated that, while they want all paper to be recycled that
can be recycled, in many rural settings transportation distances to
paper recycling purchase points are simply too distant to allow
affordable recycling once transportation costs are figured into the
equation. The commenter stated that they have evidence in Missouri of
how paper pellets can be beneficially utilized as fuel at Northwest
Missouri State University but cannot be affordably recycled due to the
distance to any buying center. The commenter asked that USDA clarify
that if transportation economics preclude affordable recycling of waste
paper that this meets the criteria of ``not commonly recycled.''
Response: USDA agrees that the situation posed by the commenter
should meet the criterion of ``not commonly recycled.'' The situation
described arises, at least in part, out of the fact that the paper
recycling is occurring in a rural area. USDA will consider this issue
on a case-by-case basis.
Capacity
Comment: One commenter stated the definition of capacity is
technically incorrect (load implies use not production of energy e.g.,
the electric motor is a three kilowatt load on the system). Capacity
should describe energy output in a standard measurement (e.g., British
thermal units (BTU's), kilowatt-hours (kWh), Megawatts). The commenter
suggested that it be defined as follows:
``The sustainable energy output of a generation or heating unit as
rated by the manufacturer or qualified independent energy organization
or individual using commonly accepted standard units of measurement.''
Response: The commenter makes three suggestions for revising the
definition of ``capacity'' as follows:
First, the commenter suggests that capacity be described as
``energy output'' and not as ``load.'' USDA disagrees with this
suggestion. Load is equally applicable as ``energy output.'' Thus, this
term has not been changed.
Second, the commenter suggests that the definition should require
capacity to express using ``commonly accepted standard units of
measurement.'' USDA disagrees with the need to insert this language
into the definition. USDA believes that manufacturer ratings will be in
the same units of measurement for similar technologies. If not,
conversions can be applied.
Third, the commenter suggests that the energy output can also be
rated by a ``qualified independent energy organization or individual.''
USDA
[[Page 41267]]
disagrees with the third suggestion. The ratings assigned by a
manufacturer are based on standards and provide a standardized,
consistent baseline for comparisons. Some units eligible for this
program could be modified by an individual after purchase to change its
rating. In such instances, an individual would likely hire a third
party to assign a new rating to the unit. USDA does not believe this is
a desirable situation, possibly resulting in subjective assessments of
the rating.
Default
Comment: Two commenters pointed out that there is no reference made
to grants being in default, and one of the commenters (Flanders 11-04)
suggested that ``or grant conditions'' be inserted after ``* * * or
more loan covenants * * *'' in the third line of the definition.
Response: USDA agrees with the commenter and has revised the
definition of default as suggested.
Demonstrated Financial Need
Comment: One commenter suggested that the definition of
demonstrated financial need might benefit from a more specific
definition or an example--for example, ``if the project is otherwise
unable to achieve at least a 1.20 debt coverage ratio when a loan for
the long term liability portion is amortized over the life expectancy
of the project.''
Response: USDA disagrees that a more specific definition is needed
within the rule. The example offered by the commenter is one way for
demonstrating financial need as defined by the regulation.
Energy Efficiency Improvement
Comment: One commenter pointed out that in the definitions section
of the proposed rule, ``energy efficiency improvement'' is defined as
``Improvement to a facility or process that reduces energy
consumption.'' The commenter then points out that under proposed Sec.
4280.111(d)(10), the definition is expanded to include, ``or reduced
amount of energy required per unit of production are regarded as energy
efficiency projects.'' The commenter suggested that the definition
under proposed Sec. 4280.103 be expanded to include this concept found
in proposed Sec. 4280.111(d)(10).
Response: USDA has not revised the definition as requested by the
commenter. We have retained the phrase ``that reduces energy
consumption,'' which allows an applicant to express the reduction in
energy consumption in a number of ways, including, but not necessarily
limited to total reduction in energy consumption, energy saved per
square foot or energy saved per unit of production.
Comment: One commenter stated that the definition of energy
efficiency improvement is not explicit enough and recommended that USDA
add language to the existing definition that clarifies that the primary
benefit for the improvement must be a reduction in energy consumption.
According to the commenter, some applications in 2004 relied on
nonenergy benefits, such as increased product quality, as the
justification for the project. For some projects, the energy efficiency
savings were clearly a secondary benefit and would not have had
sufficient payback to pursue on their own. While these additional
benefits are valuable and should be factored into the project finances,
when nonenergy benefits are the primary benefit of a proposed project,
the commenter believes that such projects should not be considered an
energy efficiency improvement.
Response: USDA believes that no change is necessary; this issue is
addressed in the scoring criteria. Projects saving the most energy will
score higher. Therefore, USDA expects the primary benefit of the energy
efficiency improvement program will be energy reduction.
Existing Lender Debt
Comment: One commenter asked: What if the same lender had an
existing debt to the borrower with a B&I loan guarantee? The commenter
suggested striking ``not guaranteed by the Agency'' from the definition
of ``existing lender debt.''
Response: The definition of ``existing lender debt'' was removed
from this rule because it was not used.
Holder
Comment: One commenter asked: What about in the case where more
than the guaranteed portion of the loan is sold to a holder? The
commenter suggested striking ``all or'' leave the word part and strike
``of the guaranteed portion.''
Response: As proposed, ``holder'' was defined as ``A person or
entity, other than the lender, who owns all or part of the guaranteed
portion of the loan, with no servicing responsibilities.'' USDA
disagrees that the definition of ``holder'' needs to be revised because
only the guaranteed portion of the loan can be sold to a holder; that
is, one cannot sell ``more than the guaranteed portion of the loan'' to
a holder.
``In-Kind Contributions''
Comment: One commenter suggested that use of existing towers, such
as cell phone relay towers, to support wind generators be allowed if
the towers are certified to be safe and sturdy enough to support the
chosen generator by a professional engineer. The commenter suggested
that this could be a standard and specification detail rather than a
rule component, but that it needs to be allowed.
Response: USDA does not believe any change is needed to the rule to
address the situation posed by the commenter. As written, the rule
allows the use of existing towers as an in-kind contribution if they
``directly benefit the project.''
Interim Financing
Comment: One commenter stated that the words ``clear intent'' in
the definition of ``interim financing'' in the proposed rule are vague
and suggested striking ``clear intent'' and substituting the words
``commitment from a lender that.''
Response: USDA disagrees with the commenter's suggestion and has
not revised the definition as suggested by the commenter. USDA believes
applicants need flexibility in showing they have permanent financing,
and applicants should not be limited to lender commitments. Further,
USDA does not wish to limit the concept of interim financing to
``lenders.''
Loan-to-Value
Comment: One commenter stated that the definition of loan-to-value
is not consistent with standard industry language and recommended that
the term be changed to be consistent. The commenter suggested
substituting the term ``Loan-to-value'' with ``Loan to discounted
value'' and then revising the content of the proposed rule to
substitute ``Loan-to-value'' with ``Loan to discounted value.''
Response: The Agency agrees with the commenter that the rule needs
to refer to ``discounted value'' and has incorporated this change by
revising the definition of ``loan-to-value'' accordingly. However, the
Agency disagrees that the term should be ``Loan to discounted value,''
and has retained the term ``loan to value.''
Renewable Energy
Comment: One commenter suggested adding the word ``biomass'' into
the second clause so that it reads ``* * * or hydrogen derived from
biomass or water using wind, solar, biomass, or geothermal energy
sources.''
[[Page 41268]]
Response: USDA agrees with the commenter that the word ``biomass''
needs to be added and has revised the definition for renewable energy
as suggested. The lack of the word in the proposed rule was an
oversight.
Comment: One commenter asked if the Agency would recognize as
``renewable energy'' that generated from conversion of a renewable fuel
into heat, electricity, and/or mechanical power.
Response: Yes, USDA would recognize as ``renewable'' energy
generated from the conversion of a renewable fuel into heat,
electricity, or mechanical power. USDA revised the definition of
``renewable energy system'' to read as follows: A system that produces
or produces and delivers usable energy from a renewable energy source.
We believe this revision specifically addresses the commenter's
question.
Comment: One commenter asked if a project that manufactures
biofuels (biodiesel, ethanol, etc.) from various forms of biomass is
eligible, or must that project include energy generation from that
renewable fuel to qualify. This commenter also asked if existing on-
site energy generation technologies are converted to biofuel usage from
diesel or other nonrenewable fuel use, either in part or completely,
would this conversion be considered an acceptable ``renewable energy
project?''
Response: A project that solely manufactures biofuels from various
forms of biomass is eligible under this program. The project does not
need to generate energy.
The conversion of existing on-site energy generation technologies
to biofuel from diesel or other non-renewable fuel qualifies as a
renewable energy project for the purposes of the 9006 program. USDA
points out that for purposes of determining the amount of funds
available for such conversion, total eligible project costs would be
based on the cost of performing the conversion alone, not on the cost
of an equivalent replacement unit.
Comment: One commenter asked if a project that qualifies at the
State level as ``renewable'', would automatically be acceptable, based
on the state-level determination, for meeting minimum eligibility
requirements for Agency support. Conversely, the commenter asked, if
mandated compliance with State and local permitting (as a nonrenewable
project) would obviate Agency funding if a project is not considered
renewable under State guidelines but that project satisfies the
criteria in this program.
Response: A State-level determination alone would not be acceptable
to qualify a project as ``renewable'' under this program. To be judged
renewable under this program, the project must meet the requirements of
this program.
Any project that is deemed a renewable project under this program
is eligible to receive funding under this program regardless of how a
State defines the project (i.e., as a nonrenewable project), but the
project still must be in compliance with all applicable State and local
permitting requirements for that project regardless of how it is
defined.
Comment: One commenter noted that State rules permit various
maximum percentages (usually around 25 percent) of nonrenewable fuel
that can be used to augment and ``firm'' energy generation from
renewable sources and asked how this would impact Agency assessment of
a proposal. The commenter then asked how a prospective applicant or
borrower can ascertain this status prior to commitment of resources.
Response: USDA understands the commenter's position and is amenable
to considering such projects for funding under this program. However,
the Agency has decided not to revise the rule, but instead will
evaluate each proposed project on a case-by-case basis. This will
maximize the number of eligible projects the Agency can consider. USDA
will rely on the expertise of the technical experts who review the
applications to make the determination as to whether the project
qualifies as ``renewable'' under this program. This review will
evaluate the actual renewable energy usage, energy displacement, and
energy saving, as applicable.
Small Business
Comment: A number of commenters suggested making several revisions
to the definition of small business. Four commenters suggested that the
definition be changed so that the cap of $20 million in annual receipts
is removed and a small business is defined only by the number of
employees of 500 or less. Two of these commenters believe the $20
million maximum in annual receipts disqualifies and discourages many
grain elevators, ethanol producers, biodiesel producers, and other
possible business ventures in rural America.
The third commenter stated that the definition of small business
provided in the rule was duplicative with SBA guidelines and offered a
one-size-fits-all dimension to the program. According to this
commenter, this penalizes certain small businesses that meet SBA
definitions, but not the specific limits outlined in this definition.
The commenter was particularly concerned that Rural Electric
Cooperatives would be excluded from participation in the program.
Finally, the fourth commenter stated that capping the annual
revenues at $20 million would eliminate the eligibility of a
significant number of companies who could benefit and provide
substantial value to the renewable energy program, in particular the
ethanol industry. The commenter states that the ethanol industry
provides benefits on many fronts and should be allowed to participate
in the 9006 program, but the cap would exclude this industry because
the majority of plants are in excess of this sales limitation.
A fifth commenter recommended that USDA expand eligibility to allow
all rural electric utilities to host applications. This commenter
pointed out that many rural electric cooperatives and public utility
districts fail to meet eligibility requirements because of large annual
receipts, even though their profit margins are small and stated that
rural utilities are important partners and should be eligible
applicants.
Two commenters suggested that more explanation as to the definition
of an eligible cooperative is needed. One of these commenters stated
that referring to the IRS code is not quick helpful information when
prospective applicants are trying to figure out whether they are
eligible or not. The other commenter requested more description of what
type of cooperative is eligible `` perhaps in the definition portion of
the proposed regulations.
Response: USDA agrees that the definition of ``small business''
needs to be revised. USDA believes that the definition needs to be
consistent with SBA's definition and by doing so, the revised
definition simplifies the application process and eligibility
determination, provides for greater consistency in eligibility
determinations, and increases program access. Therefore, USDA has
revised the definition to remove the caps on annual receipts and on the
number of employees.
In addition, USDA has revised the definition to specifically
include electric utilities, including Tribal or governmental electric
utilities, that provide services to rural consumers on a cost-of-
service basis, without support from public funds or subsidy from the
Government authority establishing the district, provided that such
utilities meet SBA's definition of small business.
Also, the purpose of the parenthetical reference to the IRS code
was to minimize the number of questions as to
[[Page 41269]]
whether cooperatives qualified under section 501(c)(12) (of the
Internal Revenue Code) were eligible for this program (which they are),
not to limit this program to only those cooperatives qualified under
section 501(c)(12). USDA does not believe that it is necessary to
remove the reference to the IRS code, because a cooperative would know
if the referenced IRS code applied to it or not. Therefore, we have
elected not to remove reference to the IRS code.
Lastly, USDA disagrees that more description of the type of
cooperative is needed, especially in light of the revision to the
definition of small business, which allows any cooperative to be
eligible as long as it meets the definition of a small business.
Comment: One commenter recommended that the receipt and employee
``size'' threshold be applied only to the location being served by the
project.
Response: As discussed in the response to the previous comment,
USDA has revised the definition of small business to remove the
``size'' threshold. Thus, this comment is now moot.
Qualified Consultant
Comment: One commenter noted that there is no definition for
``qualified consultant.'' The commenter recommended that a ``qualified
consultant'' should be established as a party that has demonstrated
with past efforts the ability to compile not only a project assessment
but also a comprehensive business model and plan for execution.
Response: USDA agrees that a definition of ``qualified consultant''
is needed and has added it to the definitions section.
B. Demonstrated Financial Need
Funding From Other Sources
Comment: A number of commenters were concerned that including the
phrase ``other funding sources'' in the definition of ``demonstrated
financial need'' would disqualify applicants who can obtain funding
elsewhere. One of the commenters recommended that the definition of
demonstrated financial need be altered to make clear that State
financial assistance for renewable energy systems or energy efficiency
improvements will not affect an applicant's eligibility for the 9006
program.
Another commenter stated that the proposed definition appears to
disqualify applicants who would combine funding from the 9006 program
with private and public loan programs.
One commenter recommended that State program co-funding, such as
State Clean Energy Trust Funds, should be encouraged by USDA, and not
disallowed.
Response: While USDA does not disagree with the commenters'
concerns, we have retained essentially the same concept in the final
rule. Specifically, we have replaced the phrase ``or other funding
sources'' with ``and commercially available resources.'' The final
definition adopted in the rule is in alignment with other Rural
Development programs, which have a ``credit elsewhere'' test. Section
9006(b) requires a demonstration of financial need.
Comment: One commenter stated that, although requirements for in-
kind contributions were reasonable, strictures against any other
Federal co-funding could restrict applications. The commenter observed
that an applicant could receive funding from Federal sources other than
USDA. Rather than impose a blanket ban on other Federal funding, the
commenter recommended that USDA develop a specific list of programmatic
funding exclusions. Four other commenters suggested that co-funding
from State rebate programs be fully allowed. Another commenter stated
that USDA should allow full co-funding from State public benefit rebate
programs.
Response: USDA made an administrative determination that the 25
percent limit for grant funding of a project is applicable to funds
received under the 9006 program and all other Federal grants, unless
there is statutory authorization permitting the other Federal funding
to be used for the grantee's match. No changes have been made in the
final program.
Financial Need
Comment: One commenter stated that the requirement to demonstrate
financial need creates a possible catch-22 for applicants. On the one
hand, USDA is seeking to safeguard the public's money by requesting
significant assurances that every grant project will be financially
viable, yet also requires the applicant to prove financial need. When
the grant amount is capped at 25 percent (by law), this creates a
rather thin margin to work within. The commenter stated that the grant
program should be looked at as analogous to soil conservation cost-
share programs where the grant amount is a public provision of
assistance to a participant for assuming the risk inherent in adopting
a new, and in some cases, early commercial and site specific
technology. For this reason, the proof of demonstrated financial need
should be understood to include the credibility that government support
of a new business investment provides to lenders who would not
otherwise provide needed gap financing.
Response: USDA in general concurs with the commenter. It is our
hope that by our willingness to fund projects that have undergone and
passed the technical review under the 9006 program would, in turn,
encourage lenders to see these projects as worthwhile projects, as well
and extend funding to them. Further, the change made to the definition
of ``demonstrated financial need'' that focuses on the need of the
project should help address the concerns raised in this comment.
Comment: One commenter stated that the demonstration of a financial
need should not be a threshold factor for applicant eligibility to
participate in this program. According to the commenter, this provision
anticipates an applicant that cannot afford the project without the
assistance, yet it requires a highly engineered project. If an
applicant must demonstrate a financial need as defined, the possibility
of assembling the highly technical application diminishes.
Response: USDA does not have the discretion to remove the
demonstration of financial need as a requirement for receiving a grant
under the 9006 program; this is a statutory requirement in section
9006(b). However, USDA has significantly lowered the application
requirements for projects with total eligible project costs of $200,000
or less, which significantly reduces the amount of financial
information that would be required and by developing less detailed
requirements for the Technical Report (see Appendix A). Further, the
Agency has added a second component to the definition of ``demonstrated
financial need'' that focuses on the need of the project. Therefore, we
have addressed this commenter's concerns as much as possible.
Project Versus Applicant Financial Need
Comment: One commenter observed that the proposed rule defines
financial need as an applicant's need rather than a project's need, and
felt that this wording would penalize applicants with good credit or
assets. The commenter recommended that USDA redefine ``demonstrated
financial need'' to something like the following: ``The demonstration
that the project is not economic or would not occur without the grant
assistance.''
Another commenter stated that there is confusion as to whether
``financial need'' refers to the proposed project or
[[Page 41270]]
to the actual assets of the applicant. The commenter recommended that
this eligibility criteria be clarified and suggested that financial
need be determined by looking at the project itself. According to the
commenter, the relevant question is whether a grant is necessary to
make this project financially feasible and/or successful. In the
current language, the commenter asserts that it is unclear whether
applicants with sound personal credit and financial portfolios will be
penalized or deemed ineligible. The commenter believes that projects
where the participants have sound financial histories are more likely
to succeed and should not be put at a disadvantage.
Response: The Agency has adopted this suggestion by modifying the
definition of ``demonstrated financial need.''
Comment: Five commenters suggested that USDA base financial need
criteria on project payback, not the applicant's financial resources
and liquidity. If the 9006 grant will materially reduce the project
payback period and similar projects are not commonplace in the
applicant's area, the commenter believes there is a de facto financial
need. One commenter stated that this seems inconsistent with the
overall intent of the program, and favors larger scale projects.
Response: USDA disagrees that project payback is a proper criterion
for determining financial need. The definition, as proposed, was
consistent with USDA policy for a ``credit elsewhere'' test.
Maintaining the same definition across its programs simplifies cross-
program requirements easing the burden for program participants and end
users and establishes a clear, consistent, and objective standard for
demonstrating a financial need for Rural Development grant assistance.
Therefore, USDA has not incorporated the commenters' suggestion.
In addition, USDA has revised the definition of ``demonstrated
financial need'' to include ``that the project proposed by the
applicant cannot achieve the income and cashflows to sustain it
financially over the long term without grant assistance.'' This was
added because the large upfront investment often prevents projects from
producing sufficient cash flow at current energy prices without outside
support. In addition, the scale of many small projects creates
diseconomies of scale that further exacerbate this condition.
Demonstration of Financial Need
Comment: One commenter stated that the subsection 9006(b) of the
statute states that a farmer, rancher, or small business shall
demonstrate financial need as determined by the Secretary. This
provision was included to ensure that assistance is directed to the
country's smaller producers and rural small businesses that typically
lack the financial resources necessary to purchase renewable energy
systems or make energy efficiency improvements.
Section 4280.103 of the proposed rule defines ``demonstrated
financial need'' as ``(t)he demonstration by an applicant that the
applicant is unable to finance the project from its own resources or
other funding sources without grant assistance.'' This definition is
vague. Nowhere does the proposed rule describe how the Secretary
assesses the applicant's ability or inability to finance the project
without grant assistance.
An applicant is required to submit a tremendous amount of financial
documentation and, under proposed Sec. 4280.111(a)(3), to describe how
it meets the requirement of demonstrated financial need but is given no
indication of how need is determined.
The proposed rule must be amended to specify precisely how
financial need--and thus eligibility under proposed Sec. 4280.107(f)--
shall be demonstrated.
In the absence of a clearly defined system for assessing financial
need, USDA should consider establishing an income or revenue limit for
grant eligibility. Only those applicants below a certain income or
revenue threshold would be eligible to participate in the grant
program. A revenue limit for financial need eligibility has the benefit
of clarity and would reduce the burdensome volume of financial
documentation required of grant applicants, thereby streamlining the
application process. Consistent with the statute, all applicants must
remain eligible for loans and loan guarantees.
Response: The definition of ``demonstrated financial need'' has
been revised to include two tests under which all applicants will be
evaluated as to a demonstration of financial need. The first test is a
``creditworthiness'' test--the applicant is unable to finance the
project from its own and commercially available resources. The second
test is the ``cashflow'' test--the project proposed by the applicant
cannot achieve the income and cashflows to sustain it financially over
the long term without grant assistance.
Under the creditworthiness test, the applicant must certify that
they cannot obtain credit elsewhere and provide sufficient information
or documentation to permit the Agency to make an independent
determination. The Agency has not limited the information or
documentation that can be provided to support the applicant's need in
order to give the applicant the greatest degree of flexibility in
demonstrating this requirement. If the applicant fails to provide
sufficient information to meet this requirement, the Agency will
contact them for additional information until it can make its own
independent determination. In order to provide uniform Agency
determinations, the Agency expects to issue additional guidance to its
field offices on what has been approved as acceptable evidence of
financial need, which will also be made available to the public.
Financial Need Criterion
Comment: One commenter recommended that applicants for grants not
have to demonstrate financial need. According to the commenter,
approving and funding a grant application should rest on the quality of
the proposal and the scoring criteria and not necessarily on the
financial need of the applicant. According to the commenter, it is
difficult for applicants to prove that they have enough finances to
match 75 percent of the project, but that they financially need the
last 25 percent from USDA to get the project off the ground.
Response: The 2002 Farm Bill, Section 9006(b), requires a farmer,
rancher, or rural small business to demonstrate financial need in order
to be eligible for a grant under this program. Thus, USDA does not have
the discretion to eliminate this requirement and has not done so in the
final rule.
Comment: Two commenters stated that the authorizing language for
Section 9006 makes clear that financial need is a primary condition for
any applicant to receive funding under the program. According to the
commenters' interpretation of the law, financial need is the only
eligibility requirement, and all other conditions in the program are
secondary to it. The commenters believe that the proposed rule does not
reflect the primacy of financial need as required by statute.
These commenters also expressed the concern that the proposal does
not clearly define the extent of the required explanation or its
relevance to the application process. The commenters recommended that
USDA make it explicit in the rule that demonstrated financial need is
an eligibility requirement of the program and create a system by which
all applications will be reviewed to confirm that they meet the
financial need condition in the statute. The commenters offered
examples of possible requirements, including: Requiring all applicants
to
[[Page 41271]]
demonstrate that they otherwise would not be able to pay for or finance
the proposed project; an automatic presumption that there is no
demonstrable financial need in projects with a payback of 2 years or
less by virtue of the sheer profitability of such a project, or in
projects which are requesting funding for less than 10 percent of the
project cost; or a presumption of demonstrated financial need when the
applicant is a small agricultural producer.
Response: The commenters made three specific recommendations. The
first recommendation was to require all applicants to demonstrate
financial need. As provided in the statute, financial need is required
only of grant applicants. This eligibility criterion was stated in
proposed Sec. 4280.107(f). USDA believes this is explicit. USDA does
not believe that this grant eligibility requirement needs to be or
should be part of the loan program.
The second recommendation was to implement an automatic presumption
of no demonstrable financial need for projects with a payback of 2
years or less, or for projects requesting funding of less than 10
percent. As noted in a previous response, USDA does not consider
payback to be an adequate measure of financial need. Financial need
speaks to having the resources available to put a project in place, not
to its projected revenue stream. Therefore, USDA does not consider it
appropriate to implement a presumption of financial need on the basis
of payback. USDA also does not believe that the amount of a funding
request (10 percent or other) is also an adequate measure on which to
base a presumption of financial need. Therefore, USDA rejected this
suggestion as well.
The third suggestion was to base a presumption of financial need
when the applicant is a small agricultural producer. Again, USDA does
not believe that this is an appropriate measure.
C. Applicant Eligibility
Comment: One commenter recommended that public-private partnerships
be allowed to apply for funds under the 9006 program.
Response: The target of this program is private entities (i.e.,
farmers, ranchers, and small businesses), as stated in the statute
authorizing the 9006 program. USDA cannot expand the statutory scope of
applicants to include public entities, including those in public-
private partnerships. Therefore, USDA has not revised this criterion of
applicant eligibility.
Comment: One commenter stated that the eligibility of some
nonprofits for this program is still not clear. The commenter stated
that they have had nonprofits apply which were organized for
charitable, educational, and scientific purposes. Technically,
according to the proposed definition of a small business, they are
eligible because they are not formed solely for charitable purposes.
Two other commenters requested that nonprofit organizations be
allowed to apply for grants and loans under the 9006 program.
Response: USDA agrees that clarification is required, but disagrees
that nonprofits, in general, should be allowed. We have revised the
definition of small business to allow any of the entities specifically
identified in the definition (e.g., electric utilities) to participate
in the 9006 program if they also happen to be nonprofit entities.
Otherwise, nonprofit entities remain excluded.
Comment: One commenter encouraged the broadening of the scope of an
eligible applicant for loans and guaranteed loans to include a business
supplying a service to an agricultural enterprise, such as manure
management in the form of an anaerobic digester and power generation
plant. Another commenter made a similar comment, recommending that USDA
expand eligibility to allow Renewable Energy/Energy Efficiency experts
to aggregate projects without ownership requirements.
Response: USDA is authorized by the language in the 2002 Farm Bill
to provide grants to farmers, ranchers, and rural small businesses for
the purchase of renewable energy systems and energy efficiency
improvements. If the new, nonagricultural enterprise as presented by
the first commenter meets the definition of a small business, then it
would be eligible to apply for a grant.
As to the second comment, the role of an aggregator is more
equivalent to a professional service provider who brings together
eligible applicants to assist in project development and
implementation. The role of an aggregator is anticipated by the Agency,
but the aggregator itself is not an eligible entity. The Agency sees no
reason to change the ownership requirements just because an aggregator
is being used.
Comment: Three commenters requested that USDA consider modifying
the rule to allow small business owners who have their headquarters in
larger cities to also apply for the program. According to one
commenter, the policy of limiting access to renewable energy grants to
existing rural companies tends to discourage small businesses that are
start-ups or happen to reside outside of a rural area, from using this
program to invest, promote renewable energy projects, and create jobs
in rural areas. The commenter stated that it is not unreasonable for a
company to want to know that it is about to receive a grant before it
takes all of the necessary steps to secure its rural location. The
commenter requested that, if USDA does not change the rural residency
requirement for the applicant, the requirements and the consequences of
not meeting it are made clearer in the Notice of Funds Availability
(NOFA), which did not clearly require the business headquarters to be
in a rural area at the time of application.
Response: USDA agrees with the commenter that the proposed
requirement for eligible applicant businesses to be located and have
their headquarters in a rural area may limit access to start-up
companies that are located in a non-rural area from investing in
renewable energy systems or energy efficiency improvements. In the
final rule, both the rural small business and the project must be
located in a rural area. The business headquarters, however, may be
located in either a rural or non-rural area. Thus, we do not believe it
is necessary to address the location of the rural small business'
headquarters in the rule.
D. Project Eligibility
Comment: Three commenters expressed concern about large commercial
wind projects. The commenters provided numerous reasons for their
opposition of the use of the proposed program to support large-scale,
commercial-wind projects. The comments focused on the commenter's
claims of adverse social, environmental, and ecological impacts and the
high costs and low economic benefits of wind energy projects.
Response: USDA is bound by the statute to include wind projects in
the program and does not see the need to differentiate between wind
projects based on size or commercialization.
Comment: One commenter requested that fuel cells that utilize non-
renewable fuels be eligible for funds under the proposed program for
the short-term. The commenter believes that labeling fuel cells as
renewable energy sources will help speed commercialization and will
hasten the process by which the industry can achieve further cost
reductions in manufacturing. Like many emerging technologies, cost
constraints stand in the way of implementing fuel cell technologies. If
USDA allows fuel
[[Page 41272]]
cell adopters to tap readily existing fuels, farmers will have the
ability to demonstrate this technology at a more affordable price,
while realizing the tremendous advantages this technology offers.
Response: The statute requires eligible projects to utilize
renewable energy. USDA cannot expand this requirement to fuel cells
that utilize only nonrenewable fuels. As noted in a previous response,
USDA is amendable to considering projects that use nonrenewable fuel to
some extent.
Comment: One commenter suggested that hydropower be added to the
list of approved technologies associated with this rule. The commenter
requested the addition of small hydroelectric power generating
facilities (i.e. less than 5,000 kW) to the program, perhaps in a
manner similar to that included in the proposed HR 6 Energy Policy Act.
Response: The statute authorizing the 9006 program does not include
hydropower in the definition of ``renewable energy,'' and, therefore,
hydropower projects are not eligible for funds under this program.
Comment: One commenter noted that, as proposed, eligible projects
for biomass and bioenergy specifically exclude livestock waste. The
commenter points out that there are emerging technologies involving
thermochemical conversion of animal waste (for example, from livestock
processing facilities) to synthetic oil. The commenter believes that
these projects should be eligible for funding.
Response: USDA agrees with the commenter that all animal waste
projects fall into the anaerobic digester category. USDA also agrees
that the emerging technology described by the commenter would be
eligible for funds under the 9006 program. As these emerging
technologies become more mainstream (i.e., become pre-commercial or
commercial), USDA intends to expand the technical guidance to address
new technologies. The final rule incorporates provisions to allow new
technologies to apply for funding even if the technology is not
addressed in either appendix to the regulation.
Comment: One commenter suggested that the projects for solar water
pumping and use of solar for hydrogen fuels for farm-based engine
generator sets, and photovoltaics to drive farm and food processing
compressors, refrigeration, and motors should be allowed as eligible
projects.
Response: Each of the specific applications identified by the
commenter is an eligible project under the 9006 program.
Comment: One commenter suggested that for both large and small
solar projects, the rule includes as eligible projects those that
provide solar air heating and water heating with no active storage. The
commenter provided suggested language.
Response: USDA agrees with the commenter that projects that provide
solar air heating and water heating with no active storage are eligible
under the 9006 program. We have revised the definitions of solar
projects such that such technologies are implicitly eligible by not
addressing the type of heat transfer mechanism.
Comment: One commenter believes that the proposed program only
gives token support for alternative energy developments and that by
restricting most grant and loan support for existing commercial
alternative energy systems, no real competition with the petroleum
industry is offered. The commenter then goes on to claim that the most
promising alternative energy programs are not supported or they are
sabotaged as in the case of hydrogen fuels development under the
proposed program. While there are many cost-effective sources of
hydrogen, Federal programs are requiring the use of petroleum for
hydrogen fuels.
Response: USDA appreciates the need for alternative energy
developments. However, the responsibility for developing and funding
such alternative energy systems, including the development of hydrogen-
based technologies, does not reside in USDA. The Department of Energy
is responsible for bringing research and development opportunities to
fruition; that is, to the pre-commercial and commercial stages. Once
such technologies reach these phases, there is a high probability of
their successful implementation. USDA will use the 9006 programs to
fund only those projects for which there is the high probability of
success. We believe that this is an appropriate and responsible
approach for the distribution of grants and loans under this program.
Wind Projects
Comment: One commenter found the requirements in the small wind
section to be overly burdensome for the applicant, as specifically
discussed below:
The rules for wind turbines under 100 kW capacity are not clear in
regards to the need for use of professional engineers--the proposed
rule explicitly states that only projects over $100,000 will require
that the services of a professional engineer to be used, yet the
description for design and engineering in the proposed rule states:
``Small wind systems must be engineered by either the wind turbine
manufacture or other qualified party. Systems must be offered as a
complete, integrated system with matched components. The engineering
must be comprehensive including turbine design and selection, tower
design and selection, specification of guy wire anchors and tower
foundation, inverter/controller design and selection, energy storage
requirements as applicable, and selection of cabling, disconnects and
interconnection equipment as well as the engineering data needed to
match the wind system output to the application load if applicable.''
The commenter expressed concern that this language can easily be
interpreted to mean that unless a complete component package including
the components required by utility rules for interconnection is
purchased from a turbine manufacturer, or the applicant or the system
dealer must hire their own professional engineer to certify the system,
in fact these rules may require hiring two engineers as there are
electrical components, as well as civil or mechanical engineering
components. Many components, such as the batteries, inverters, and
cabling for small projects can be purchased off-the-shelf from a
variety of vendors. Individuals with the necessary technical skills and
experience (as documented in the project team section) can safely
select these standard components. Signoff by utility staff as to the
adequacy of interconnection equipment should also be sufficient for
approving those components. The commenter is also concerned that the
rule language as written will be interpreted to mean that each project
requires a professional engineer to sign off on the entire project.
Such requirements could certainly add undo costs to projects.
The commenter recommended the following:
``Small wind systems must be designed and engineered to assure
safety and reliability of the project. For small wind systems, either
the wind turbine manufacturer or other qualified party must design and
engineer the turbine, tower and tower foundation (including guy wire
anchor specification) as a complete and integrated system. As outlined
i