Privacy Act; Systems of Records, 40992-40996 [05-13914]
Download as PDF
<![CDATA[
40992
Federal Register / Vol. 70, No. 135 / Friday, July 15, 2005 / Notices
DEFENSE NUCLEAR FACILITIES
SAFETY BOARD
Privacy Act; Systems of Records
Defense Nuclear Facilities
Safety Board.
ACTION: Notice of systems of records.
AGENCY:
SUMMARY: Each Federal agency is
required by the Privacy Act of 1974, 5
U.S.C. 552a, to publish a description of
the systems of records containing
personal information defined by the
Act. In this notice the Board updates the
descriptions of seven systems it
currently maintains, and announces the
creation of an eighth system.
FOR FURTHER INFORMATION CONTACT:
Richard A. Azzaro, General Counsel,
Defense Nuclear Facilities Safety Board,
625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901, (202) 694–
7000.
SUPPLEMENTARY INFORMATION: The Board
has previously maintained seven
systems of records under the Privacy
Act. It has created a new system
DNFSB–8, Travel, Procurement and
Administrative Files, but the creation of
this system does not involve collection
of additional information or changes in
use or storage of records. Instead, it is
only a minor records management
reorganization for streamlining
purposes. The records now to be found
in DNFSB–8 were originally contained
in DNFSB–2, which is now limited to
Time and Attendance Records.
DNFSB–1
SYSTEM NAME: PERSONNEL SECURITY FILES.
SECURITY CLASSIFICATION:
Unclassified materials.
(3) Records of any security
infractions;
(4) Names of individuals visiting
DNFSB;
(5) Personal identity verification
documents (including photographs and
proof of identity documentation)
maintained for Federal identification
badge and access purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
RECORD SOURCE CATEGORIES:
DNFSB—to determine which
individuals should have access to
classified material; to be able to transfer
clearances to other facilities for visitor
control purposes; and to verify the
identity of its employees and
contractors. DOE—to determine
eligibility for security clearances.
Other Federal and State agencies—to
determine eligibility for security
clearances.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
RETRIEVABILITY:
By name, social security number, and
numeric code.
SAFEGUARDS:
Access is limited to employees having
a need to know. Paper records are stored
in locked file cabinets, computer
records are maintained on a desktop PC
with password protection. The office of
the system manager is locked when not
in use.
Records retention and disposal
requirements are contained in the
‘‘General Records Schedules’’ published
by National Archives and Records
Administration, Washington, DC. Paper
records are destroyed by shredding,
computer files by erasure.
Personnel security folders and
requests for security clearances, Forms
SF 86, 86A, 87, 312, and DOE Forms
5631.18, 5631.29, 5631.20, and 5631.21.
In addition, records containing the
following information:
(1) Security clearance request
information;
(2) Records of security education and
foreign travel lectures;
VerDate jul<14>2003
17:47 Jul 14, 2005
Jkt 205001
SYSTEM MANAGER AND ADDRESS:
Security Management Officer, Defense
Nuclear Facilities Safety Board, 625
Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901.
NOTIFICATION PROCEDURE:
Requests by an individual to
determine if DNFSB–1 contains
information about him/her should be
directed to the Privacy Act Officer,
Defense Nuclear Facilities Safety Board,
625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901. Required
identifying information: Complete
PO 00000
Frm 00018
Same as Record Access procedure.
Subject individuals, Questionnaire for
Sensitive Positions (SF–86), agency
files, official visitor logs, contractors,
and DOE Personnel Security Branch.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DNFSB–2
SYSTEM NAME:
Time and Attendance Records.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Paper records and computer files.
RETENTION AND DISPOSAL:
CATEGORIES OF RECORDS IN THE SYSTEM:
Same as Notification procedure above,
except individual must show official
photo identification, such as driver’s
license, passport, or government
identification before viewing records.
CONTESTING RECORD PROCEDURE:
Defense Nuclear Facilities Safety
Board, 625 Indiana Avenue, NW.,
Washington, DC 20004–2901.
Employees and applicants for
employment with DNFSB and DNFSB
contractors; consultants; other
individuals requiring access to
classified materials and facilities.
RECORD ACCESS PROCEDURE:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
SYSTEM LOCATION:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
name, social security number, and date
of birth.
Fmt 4703
Sfmt 4703
Defense Nuclear Facilities Safety
Board, 625 Indiana Ave., NW.,
Washington, DC 20004–2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of the DNFSB.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records containing the following
information: Time and attendance
records including names, addresses,
social security numbers, service
computation dates, leave usage data and
corresponding balances, and
authorizations for overtime and/or
comptime.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Bureau of the Public Debt—To
maintain payroll, time and attendance,
for Board employees.
Treasury Department—To collect
withheld taxes and issue savings bonds.
Internal Revenue Service—To process
Federal income tax.
State and Local Governments—To
process state and local income tax.
Savings Institutions—To credit
accounts for savings made through
payroll deductions.
Health Insurance Carriers—To process
insurance claims.
E:\FR\FM\15JYN1.SGM
15JYN1
Federal Register / Vol. 70, No. 135 / Friday, July 15, 2005 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM LOCATION:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By name, social security number, and
alphanumeric code.
SAFEGUARDS:
Access is limited to employees having
a need to know. Paper records are stored
in locked file cabinets, computer
records are maintained on a desktop PC
with password protection.
RETENTION AND DISPOSAL:
Records retention and disposal
authority are contained in the ‘‘General
Records Schedules’’ published by
National Archives and Records
Administration, Washington, DC. Paper
records are destroyed by shredding,
computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
General Manager, Defense Nuclear
Facilities Safety Board, 625 Indiana
Avenue, NW., Suite 700, Washington,
DC 20004–2901.
NOTIFICATION PROCEDURE:
Requests by an individual to
determine if DNFSB–2 contains
information about him/her should be
directed to the Privacy Act Officer,
Defense Nuclear Facilities Safety Board,
625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901. Required
identifying information: Complete
name, social security number, and date
of birth.
RECORDS ACCESS PROCEDURE:
Same as Notification procedures
above, except individual must show
official photo identification, such as
driver’s license, passport, or government
identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Record Access procedure.
Division of Human Resources,
Defense Nuclear Facilities Safety Board,
625 Indiana Avenue, NW., Washington,
DC 20004–2901. Duplicate systems may
exist, in whole or in part, at contractor
testing laboratories and collection/
evaluation facilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DNFSB employees and applicants for
employment with the DNFSB.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records containing the following
information:
(1) Requests for and results of initial
drug tests, random tests, confirmatory,
and follow-up testing, if appropriate;
(2) Information supplied by
employees or applicants challenging
positive test results;
(3) Information supplied by
individuals concerning alleged drug use
by Board employees or contractors;
(4) Written statements or medical
evaluations of attending physicians and/
or information regarding prescription or
nonprescription drugs.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
Information in these records may be
used by the DNFSB management:
(1) To identify substance abusers
within the agency;
(2) To initiate counseling and
rehabilitation programs;
(3) To take personnel actions;
(4) To take personnel security actions;
and
(5) For statistical purposes.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
DNFSB–3
RETRIEVABILITY:
SYSTEM NAME:
Records maintained in file folders are
indexed and accessed by name and
social security number. Records
maintained for random drug testing are
accessed by using a computer database
Unclassified.
VerDate jul<14>2003
17:47 Jul 14, 2005
Jkt 205001
RETENTION AND DISPOSAL:
Records retention and disposal
authority are contained in the ‘‘General
Records Schedules’’ published by
National Archives and Records
Administration, Washington, DC. Paper
records are destroyed by shredding,
computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
NOTIFICATION PROCEDURE:
Test records are maintained on paper
in file folders. Records used for
initiating a random drug test are
maintained on the Random Employee
Selection Automation System. This is a
stand-alone system resident on a
desktop computer and is passwordprotected.
SYSTEM CLASSIFICATION:
Access to and use of these records is
limited to those persons whose official
duties require such access. Records in
the Division of Human Resources are
stored in a locked file cabinet. Records
in laboratory/collection/evaluation
facilities are stored under appropriate
security measures so that access is
limited and controlled.
Executive Order 12564, ‘‘Drug-Free
Federal Workplace,’’ September 17,
1986, 51 FR 32889, codified at 5 U.S.C.
7301, note (1987).
Subject individuals, timekeepers,
supervisors, BPD for payroll records,
and IRS and State officials for
withholding and tax information.
Drug Testing Program Records.
SAFEGUARDS:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
STORAGE:
None.
which contains employees’ names,
social security numbers, and job titles.
Employees are then selected from the
available pool by the computer, and a
list of employees and alternates selected
for drug testing is given to the Drug
Program Coordinator.
Director of Human Resources, Defense
Nuclear Facilities Safety Board, 625
Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901.
RECORD SOURCE CATEGORIES:
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
40993
PO 00000
Frm 00019
Fmt 4703
Sfmt 4703
Requests by an individual to
determine if DNFSB–3 contains
information about him/her should be
directed to the Privacy Act Officer,
Defense Nuclear Facilities Safety Board,
625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901. Required
identifying information: Complete
name, social security number.
RECORD ACCESS PROCEDURE:
Same as Notification procedures
above, except individual must show
official photo identification, such as
driver license or government
identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Notification procedures
above.
RECORD SOURCE CATEGORIES:
DNFSB employees and employment
applicants who have been identified for
drug testing, who have been tested, or
who have admitted abusing drugs prior
to being tested; physicians making
statements regarding medical
evaluations and/or authorized
prescriptions for drugs; individuals
providing information concerning
alleged drug abuse by Board employees
or contractors; DNFSB contractors for
processing, including but not limited to,
specimen collection, laboratories for
E:\FR\FM\15JYN1.SGM
15JYN1
40994
Federal Register / Vol. 70, No. 135 / Friday, July 15, 2005 / Notices
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(5), the
Board has exempted portions of this
system of records from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(C), (H), and
(J), and (f). The exemption is invoked for
information in the system of records
which would disclose the identity of a
person who has supplied information
on drug abuse by a Board employee or
contractor.
DNFSB–4
SYSTEM NAME:
Personnel Files.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
RETRIEVABILITY:
Employees and applicants for
employment with the DNFSB, including
DNFSB consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records concerning the following
information:
(1) Name, social security number, sex,
date of birth, home address, grade level,
and occupational code;
(2) Federal employment application
materials;
(3) Records on suggestions, awards,
and bonuses;
(4) Training requests, authorization
data, and training course evaluations;
(5) Employee appraisals, appeals,
grievances, and complaints;
(6) Employee disciplinary actions;
(7) Employee retirement records;
(8) Records on employment transfer;
(9) Records of promotions, payroll
changes, and benefit elections;
(10) Proof of identity documents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
Bureau of the Public Debt—Maintain
Official Personnel Folders (OPFs) for the
DNFSB.
Office of Personnel Management—
Transfer and retirement records and
benefits, and collection of anonymous
statistical reports.
Jkt 205001
SYSTEM LOCATION:
Paper records and computer files.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
17:47 Jul 14, 2005
CONTESTING RECORD PROCEDURE:
STORAGE:
Defense Nuclear Facilities Safety
Board, 625 Indiana Ave., NW.,
Washington, DC 20004–2901.
VerDate jul<14>2003
Social Security Administration—
Social Security records and benefits.
Department of Labor—To process
Workmen’s Compensation claims.
Department of Defense—Military
Retired Pay Offices—To adjust Military
retirement.
Veterans Administration—To evaluate
veteran’s benefits to which the
individual may be entitled.
States’ Departments of Employment
Security—To determine entitlement to
unemployment compensation or other
state benefits.
Federal, State, or Local government
agencies—For the purpose of
investigating individuals in connection
with, security clearances, and
administrative or judicial proceedings.
Private Organizations—For the
purpose of verifying employees’
employment status with the DNFSB.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
analysis, and medical evaluations; and
DNFSB staff administering the drug
testing program to ensure the
achievement of a drug-free workplace.
By name and social security number.
SAFEGUARDS:
Access is limited to employees having
a need-to-know. Paper records are
stored in locked file cabinets, computer
files are password-protected.
RETENTION AND DISPOSAL:
Records retention and disposal
authority are contained in the ‘‘General
Records Schedules’’ published by
National Archives and Records
Administration, Washington, DC. Paper
records within DNFSB are destroyed by
shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
Director of Human Resources, Defense
Nuclear Facilities Safety Board, 625
Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901.
NOTIFICATION PROCEDURE:
Requests by an individual to
determine if DNFSB–4 contains
information about him/her should be
directed to Director of Human
Resources, Defense Nuclear Facilities
Safety Board, 625 Indiana Avenue, NW.,
Suite 700, Washington, DC 20004–2901.
Required identifying information:
Complete name, social security number,
and date of birth.
Same as Notification procedures
above.
RECORD SOURCE CATEGORIES:
Subject individuals, official personnel
records, OPM for official personnel
records, State employment agencies,
educational institutions, and
supervisors.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DNFSB–5
SYSTEM NAME:
Personnel Radiation and Beryllium
Exposure Files.
SECURITY CLASSIFICATION:
Unclassified materials.
Defense Nuclear Facilities Safety
Board, 625 Indiana Avenue, NW.,
Washington, DC 20004–2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DNFSB employees, contractors, and
consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Radiation and beryllium exposure
information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
DNFSB—to monitor radiation and
beryllium exposure of its employees and
contractors.
DOE—to monitor radiation and
beryllium exposure of visitors to the
various DOE facilities in the United
States.
Other Federal and State Health
Institutions—To monitor radiation and
beryllium exposure of DNFSB
personnel.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By name, social security number, and
numeric code.
RECORD ACCESS PROCEDURE:
SAFEGUARDS:
Same as Notification procedures
above, except individual must show
official photo identification, such as
driver license or government
identification before viewing records.
Access is limited to employees having
a need to know. Paper records are stored
in locked file cabinets in a controlled
access area. Individual employees can
view their radiation exposure records by
PO 00000
Frm 00020
Fmt 4703
Sfmt 4703
E:\FR\FM\15JYN1.SGM
15JYN1
Federal Register / Vol. 70, No. 135 / Friday, July 15, 2005 / Notices
entering a name and password from the
desktop.
RETENTION AND DISPOSAL:
Records retention and disposal
authority are contained in the ‘‘General
Records Schedules’’ published by
National Archives and Records
Administration, Washington, DC. Paper
records within DNFSB are destroyed by
shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
Security Management Officer, Defense
Nuclear Facilities Safety Board, 625
Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901.
NOTIFICATION PROCEDURE:
Requests by an individual to
determine if DNFSB–5 contains
information about him/her should be
directed to the Privacy Act Officer,
Defense Nuclear Facilities Safety Board,
625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901. Required
identifying information: Complete
name, social security number, and date
of birth.
CATEGORIES OF RECORDS IN THE SYSTEM:
CONTESTING RECORD PROCEDURE:
Same as Record Access procedure for
viewing paper records.
RECORD SOURCE CATEGORIES:
Subject individuals, previous
employee records, DOE contractors’ film
badges, whole body counts, bioassays,
dosimetry badges, and beryllium
exposure surveys.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DNFSB–7
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
The Resume Book may be distributed
to representatives of the press,
Congressional staff, representatives of
Federal, State and local governments,
and to any member of the public or any
organization having a legitimate interest
in understanding the technical and legal
qualifications of the Board’s staff.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By employee name.
SAFEGUARDS:
Copies of the Resume Book are
sequentially numbered and all copies
will be stored under the control of a
Board employee. A record will be kept
of each disclosure of the book by name
of the receiving party and purpose for
which the information is provided. The
Resume Book will not be available via
Internet nor will it be placed in the
Board’s Public Reading Room.
RETENTION AND DISPOSAL:
The Resume Book will be periodically
updated, and out-of-date copies will be
destroyed when updated copies are
printed.
SYSTEM MANAGER AND ADDRESS:
DNFSB–6
SYSTEM NAME:
NOTIFICATION PROCEDURE:
None.
Board employees covered by the
Resume Book may examine their entry
in it at any time. They may also examine
the list of disclosures maintained by the
System Manager.
DNFSB Staff Resume Book.
SECURITY CLASSIFICATION:
Unclassified materials.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety
Board, 625 Indiana Avenue, NW.,
Washington, DC 20004–2901.
RECORD ACCESS PROCEDURE:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Any Board employee covered by the
Resume Book may request that
corrections be made in his/her resume
at any time.
Same as Notification Procedure.
VerDate jul<14>2003
17:47 Jul 14, 2005
Jkt 205001
PO 00000
Frm 00021
Fmt 4703
None.
Sfmt 4703
Supervisor Files.
SECURITY CLASSIFICATION:
Unclassified materials.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety
Board, 625 Indiana Avenue, NW.,
Washington, DC 20004–2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Members of the Board’s technical,
legal and administrative staff.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records containing the following
information:
(1) Information used to write annual
or mid-year performance appraisals or
to propose awards and honors;
(2) Files may also contain written
correspondence, examples of an
employee’s work, hard-copy of
electronic communications, private
notes by the supervisor, and other
records bearing on the employee’s
performance.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
Records are used by supervisors to
write annual or mid-year performance
appraisals for their employees or to
propose awards and honors. Records
may also be used in connection with
disciplinary and adverse actions. These
records are not disclosed outside
DNFSB and will not be accessed by
persons other than the supervisor
maintaining the record and
administrative staff personnel assigned
to file or retrieve records.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By employee name.
CONTESTING RECORD PROCEDURE:
Members of the Board’s technical and
legal staff.
Subject individuals.
SYSTEM NAME:
Director, Division of Information
Technology and Security, Defense
Nuclear Facilities Safety Board, 625
Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
RECORD SOURCE CATEGORIES:
A summary of each DNFSB technical
and legal employee’s educational
background and work experience, with
emphasis on areas relevant to the
individual’s work at the Board.
RECORD ACCESS PROCEDURE:
Same as Notification procedure above,
except individual must show official
photo identification, such as driver’s
license, passport, or government
identification before viewing records.
Current employees can view their
radiation exposure record using a name
and password system from the desktop.
40995
SAFEGUARDS:
Access is limited to the individual
supervisor keeping the records and
administrative personnel who may file
E:\FR\FM\15JYN1.SGM
15JYN1
40996
Federal Register / Vol. 70, No. 135 / Friday, July 15, 2005 / Notices
or retrieve records. Paper records are
stored in locked file cabinets or in
locked desk drawers; computer files are
password-protected.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records retention and disposal
authority are contained in the ‘‘General
Records Schedules’’ published by
National Archives and Records
Administration, Washington, DC. Most
files in DNFSB–7 are purged once per
year following completion of appraisals.
Paper records are destroyed by
shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
Director, Division of Information
Technology and Security, Defense
Nuclear Facilities Safety Board, 625
Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901.
RECORDS ACCESS PROCEDURE:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETENTION AND DISPOSAL:
RECORD SOURCE CATEGORIES:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
NOTIFICATION PROCEDURE:
Requests by an individual to
determine if DNFSB–7 contains
information about him/her should be
directed to the Privacy Act Officer,
Defense Nuclear Facilities Safety Board,
625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901. Required
identifying information: Complete
name, social security number, and date
of birth.
RECORD ACCESS PROCEDURE:
Same as Notification procedure above,
except individual must show official
photo identification, such as driver’s
license, passport, or government
identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Record Access procedure.
RECORD SOURCE CATEGORIES:
GSA—To reimburse Board employees,
applicants for employment and
consultants for travel related expenses
and miscellaneous reimbursements.
General Accounting Office—Audit—
To verify accuracy and legality of
disbursement.
Travel Agencies—To process travel
itineraries.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
By name, social security number,
travel dates, relocation dates, and
alphanumeric code.
Access is limited to employees having
a need to know. Paper records are stored
in locked file cabinets, computer
records are maintained on a desktop PC
with password protection.
DNFSB–8
RETENTION AND DISPOSAL:
SYSTEM NAME:
Records retention and disposal
authority are contained in the ‘‘General
Records Schedules’’ published by
National Archives and Records
Administration, Washington, DC. Paper
records are destroyed by shredding,
computer files by erasure.
Travel, Procurement, and
Administrative Files.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
SYSTEM MANAGER AND ADDRESS:
Defense Nuclear Facilities Safety
Board, 625 Indiana Ave., NW.,
Washington, DC 20004–2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees and applicants for
employment with DNFSB, including
DNFSB contractors and consultants.
17:47 Jul 14, 2005
Jkt 205001
Director of Acquisition and Finance,
Defense Nuclear Facilities Safety Board,
625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901.
NOTIFICATION PROCEDURE:
Requests by an individual to
determine if DNFSB–8 contains
PO 00000
Frm 00022
Fmt 4703
Same as Notification procedures
above, except individual must show
official photo identification, such as
driver’s license, passport, or government
identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Record Access procedure.
Subject individuals, GSA for official
accounting records, and travel agency
contract.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
Dated: July 11, 2005.
A.J. Eggenberger,
Acting Chairman.
[FR Doc. 05–13914 Filed 7–14–05; 8:45 am]
BILLING CODE 3670–01–P
DEPARTMENT OF EDUCATION
Notice of Proposed Information
Collection Requests
Department of Education.
The Leader, Information
Management Case Services Team,
Regulatory Information Management
Services, Office of the Chief Information
Officer, invites comments on the
proposed information collection
requests as required by the Paperwork
Reduction Act of 1995.
DATES: Interested persons are invited to
submit comments on or before
September 13, 2005.
SUPPLEMENTARY INFORMATION: Section
3506 of the Paperwork Reduction Act of
1995 (44 U.S.C. Chapter 35) requires
that the Office of Management and
Budget (OMB) provide interested
Federal agencies and the public an early
opportunity to comment on information
collection requests. OMB may amend or
waive the requirement for public
consultation to the extent that public
participation in the approval process
would defeat the purpose of the
information collection, violate State or
Federal law, or substantially interfere
with any agency’s ability to perform its
statutory obligations. The Leader,
Information Management Case Services
Team, Regulatory Information
AGENCY:
SUMMARY:
RETRIEVABILITY:
SAFEGUARDS:
Subject individuals.
VerDate jul<14>2003
information about him/her should be
directed to the Privacy Act Officer,
Defense Nuclear Facilities Safety Board,
625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004–2901. Required
identifying information: Complete
name, social security number, and date
of birth.
Records containing the following
information:
(1) Official travel documents
including names, addresses, social
security numbers, birth dates, passport
numbers, relocation records, and travel
credit card numbers;
(2) Purchase credit card number,
invoice, and payment records;
(3) Employee credit evaluations,
credit check information, and travel/
purchase card histories;
(4) Parking permit records;
(5) Public transit subsidy applications
and issuance records;
(6) Miscellaneous reimbursements.
Sfmt 4703
E:\FR\FM\15JYN1.SGM
15JYN1
]]>Agencies
[Federal Register Volume 70, Number 135 (Friday, July 15, 2005)]
[Notices]
[Pages 40992-40996]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-13914]
[[Page 40992]]
=======================================================================
-----------------------------------------------------------------------
DEFENSE NUCLEAR FACILITIES SAFETY BOARD
Privacy Act; Systems of Records
AGENCY: Defense Nuclear Facilities Safety Board.
ACTION: Notice of systems of records.
-----------------------------------------------------------------------
SUMMARY: Each Federal agency is required by the Privacy Act of 1974, 5
U.S.C. 552a, to publish a description of the systems of records
containing personal information defined by the Act. In this notice the
Board updates the descriptions of seven systems it currently maintains,
and announces the creation of an eighth system.
FOR FURTHER INFORMATION CONTACT: Richard A. Azzaro, General Counsel,
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite
700, Washington, DC 20004-2901, (202) 694-7000.
SUPPLEMENTARY INFORMATION: The Board has previously maintained seven
systems of records under the Privacy Act. It has created a new system
DNFSB-8, Travel, Procurement and Administrative Files, but the creation
of this system does not involve collection of additional information or
changes in use or storage of records. Instead, it is only a minor
records management reorganization for streamlining purposes. The
records now to be found in DNFSB-8 were originally contained in DNFSB-
2, which is now limited to Time and Attendance Records.
DNFSB-1
SYSTEM NAME: Personnel Security Files.
SECURITY CLASSIFICATION:
Unclassified materials.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW.,
Washington, DC 20004-2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and applicants for employment with DNFSB and DNFSB
contractors; consultants; other individuals requiring access to
classified materials and facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personnel security folders and requests for security clearances,
Forms SF 86, 86A, 87, 312, and DOE Forms 5631.18, 5631.29, 5631.20, and
5631.21. In addition, records containing the following information:
(1) Security clearance request information;
(2) Records of security education and foreign travel lectures;
(3) Records of any security infractions;
(4) Names of individuals visiting DNFSB;
(5) Personal identity verification documents (including photographs
and proof of identity documentation) maintained for Federal
identification badge and access purposes.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
DNFSB--to determine which individuals should have access to
classified material; to be able to transfer clearances to other
facilities for visitor control purposes; and to verify the identity of
its employees and contractors. DOE--to determine eligibility for
security clearances.
Other Federal and State agencies--to determine eligibility for
security clearances.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By name, social security number, and numeric code.
SAFEGUARDS:
Access is limited to employees having a need to know. Paper records
are stored in locked file cabinets, computer records are maintained on
a desktop PC with password protection. The office of the system manager
is locked when not in use.
RETENTION AND DISPOSAL:
Records retention and disposal requirements are contained in the
``General Records Schedules'' published by National Archives and
Records Administration, Washington, DC. Paper records are destroyed by
shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
Security Management Officer, Defense Nuclear Facilities Safety
Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.
NOTIFICATION PROCEDURE:
Requests by an individual to determine if DNFSB-1 contains
information about him/her should be directed to the Privacy Act
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue,
NW., Suite 700, Washington, DC 20004-2901. Required identifying
information: Complete name, social security number, and date of birth.
RECORD ACCESS PROCEDURE:
Same as Notification procedure above, except individual must show
official photo identification, such as driver's license, passport, or
government identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Record Access procedure.
RECORD SOURCE CATEGORIES:
Subject individuals, Questionnaire for Sensitive Positions (SF-86),
agency files, official visitor logs, contractors, and DOE Personnel
Security Branch.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DNFSB-2
SYSTEM NAME:
Time and Attendance Records.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Ave., NW.,
Washington, DC 20004-2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of the DNFSB.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records containing the following information: Time and attendance
records including names, addresses, social security numbers, service
computation dates, leave usage data and corresponding balances, and
authorizations for overtime and/or comptime.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Bureau of the Public Debt--To maintain payroll, time and
attendance, for Board employees.
Treasury Department--To collect withheld taxes and issue savings
bonds.
Internal Revenue Service--To process Federal income tax.
State and Local Governments--To process state and local income tax.
Savings Institutions--To credit accounts for savings made through
payroll deductions.
Health Insurance Carriers--To process insurance claims.
[[Page 40993]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By name, social security number, and alphanumeric code.
SAFEGUARDS:
Access is limited to employees having a need to know. Paper records
are stored in locked file cabinets, computer records are maintained on
a desktop PC with password protection.
RETENTION AND DISPOSAL:
Records retention and disposal authority are contained in the
``General Records Schedules'' published by National Archives and
Records Administration, Washington, DC. Paper records are destroyed by
shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
General Manager, Defense Nuclear Facilities Safety Board, 625
Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.
NOTIFICATION PROCEDURE:
Requests by an individual to determine if DNFSB-2 contains
information about him/her should be directed to the Privacy Act
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue,
NW., Suite 700, Washington, DC 20004-2901. Required identifying
information: Complete name, social security number, and date of birth.
RECORDS ACCESS PROCEDURE:
Same as Notification procedures above, except individual must show
official photo identification, such as driver's license, passport, or
government identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Record Access procedure.
RECORD SOURCE CATEGORIES:
Subject individuals, timekeepers, supervisors, BPD for payroll
records, and IRS and State officials for withholding and tax
information.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DNFSB-3
SYSTEM NAME:
Drug Testing Program Records.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Division of Human Resources, Defense Nuclear Facilities Safety
Board, 625 Indiana Avenue, NW., Washington, DC 20004-2901. Duplicate
systems may exist, in whole or in part, at contractor testing
laboratories and collection/evaluation facilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DNFSB employees and applicants for employment with the DNFSB.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records containing the following information:
(1) Requests for and results of initial drug tests, random tests,
confirmatory, and follow-up testing, if appropriate;
(2) Information supplied by employees or applicants challenging
positive test results;
(3) Information supplied by individuals concerning alleged drug use
by Board employees or contractors;
(4) Written statements or medical evaluations of attending
physicians and/or information regarding prescription or nonprescription
drugs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 12564, ``Drug-Free Federal Workplace,'' September
17, 1986, 51 FR 32889, codified at 5 U.S.C. 7301, note (1987).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Information in these records may be used by the DNFSB management:
(1) To identify substance abusers within the agency;
(2) To initiate counseling and rehabilitation programs;
(3) To take personnel actions;
(4) To take personnel security actions; and
(5) For statistical purposes.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Test records are maintained on paper in file folders. Records used
for initiating a random drug test are maintained on the Random Employee
Selection Automation System. This is a stand-alone system resident on a
desktop computer and is password-protected.
RETRIEVABILITY:
Records maintained in file folders are indexed and accessed by name
and social security number. Records maintained for random drug testing
are accessed by using a computer database which contains employees'
names, social security numbers, and job titles. Employees are then
selected from the available pool by the computer, and a list of
employees and alternates selected for drug testing is given to the Drug
Program Coordinator.
SAFEGUARDS:
Access to and use of these records is limited to those persons
whose official duties require such access. Records in the Division of
Human Resources are stored in a locked file cabinet. Records in
laboratory/collection/evaluation facilities are stored under
appropriate security measures so that access is limited and controlled.
RETENTION AND DISPOSAL:
Records retention and disposal authority are contained in the
``General Records Schedules'' published by National Archives and
Records Administration, Washington, DC. Paper records are destroyed by
shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
Director of Human Resources, Defense Nuclear Facilities Safety
Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.
NOTIFICATION PROCEDURE:
Requests by an individual to determine if DNFSB-3 contains
information about him/her should be directed to the Privacy Act
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue,
NW., Suite 700, Washington, DC 20004-2901. Required identifying
information: Complete name, social security number.
RECORD ACCESS PROCEDURE:
Same as Notification procedures above, except individual must show
official photo identification, such as driver license or government
identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Notification procedures above.
RECORD SOURCE CATEGORIES:
DNFSB employees and employment applicants who have been identified
for drug testing, who have been tested, or who have admitted abusing
drugs prior to being tested; physicians making statements regarding
medical evaluations and/or authorized prescriptions for drugs;
individuals providing information concerning alleged drug abuse by
Board employees or contractors; DNFSB contractors for processing,
including but not limited to, specimen collection, laboratories for
[[Page 40994]]
analysis, and medical evaluations; and DNFSB staff administering the
drug testing program to ensure the achievement of a drug-free
workplace.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(5), the Board has exempted portions of
this system of records from 5 U.S.C. 552a(c)(3), (d), (e)(1),
(e)(4)(C), (H), and (J), and (f). The exemption is invoked for
information in the system of records which would disclose the identity
of a person who has supplied information on drug abuse by a Board
employee or contractor.
DNFSB-4
SYSTEM NAME:
Personnel Files.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Ave., NW.,
Washington, DC 20004-2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and applicants for employment with the DNFSB, including
DNFSB consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records concerning the following information:
(1) Name, social security number, sex, date of birth, home address,
grade level, and occupational code;
(2) Federal employment application materials;
(3) Records on suggestions, awards, and bonuses;
(4) Training requests, authorization data, and training course
evaluations;
(5) Employee appraisals, appeals, grievances, and complaints;
(6) Employee disciplinary actions;
(7) Employee retirement records;
(8) Records on employment transfer;
(9) Records of promotions, payroll changes, and benefit elections;
(10) Proof of identity documents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Bureau of the Public Debt--Maintain Official Personnel Folders
(OPFs) for the DNFSB.
Office of Personnel Management--Transfer and retirement records and
benefits, and collection of anonymous statistical reports.
Social Security Administration--Social Security records and
benefits.
Department of Labor--To process Workmen's Compensation claims.
Department of Defense--Military Retired Pay Offices--To adjust
Military retirement.
Veterans Administration--To evaluate veteran's benefits to which
the individual may be entitled.
States' Departments of Employment Security--To determine
entitlement to unemployment compensation or other state benefits.
Federal, State, or Local government agencies--For the purpose of
investigating individuals in connection with, security clearances, and
administrative or judicial proceedings.
Private Organizations--For the purpose of verifying employees'
employment status with the DNFSB.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By name and social security number.
SAFEGUARDS:
Access is limited to employees having a need-to-know. Paper records
are stored in locked file cabinets, computer files are password-
protected.
RETENTION AND DISPOSAL:
Records retention and disposal authority are contained in the
``General Records Schedules'' published by National Archives and
Records Administration, Washington, DC. Paper records within DNFSB are
destroyed by shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
Director of Human Resources, Defense Nuclear Facilities Safety
Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.
NOTIFICATION PROCEDURE:
Requests by an individual to determine if DNFSB-4 contains
information about him/her should be directed to Director of Human
Resources, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue,
NW., Suite 700, Washington, DC 20004-2901. Required identifying
information: Complete name, social security number, and date of birth.
RECORD ACCESS PROCEDURE:
Same as Notification procedures above, except individual must show
official photo identification, such as driver license or government
identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Notification procedures above.
RECORD SOURCE CATEGORIES:
Subject individuals, official personnel records, OPM for official
personnel records, State employment agencies, educational institutions,
and supervisors.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DNFSB-5
SYSTEM NAME:
Personnel Radiation and Beryllium Exposure Files.
SECURITY CLASSIFICATION:
Unclassified materials.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW.,
Washington, DC 20004-2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DNFSB employees, contractors, and consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Radiation and beryllium exposure information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
DNFSB--to monitor radiation and beryllium exposure of its employees
and contractors.
DOE--to monitor radiation and beryllium exposure of visitors to the
various DOE facilities in the United States.
Other Federal and State Health Institutions--To monitor radiation
and beryllium exposure of DNFSB personnel.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By name, social security number, and numeric code.
SAFEGUARDS:
Access is limited to employees having a need to know. Paper records
are stored in locked file cabinets in a controlled access area.
Individual employees can view their radiation exposure records by
[[Page 40995]]
entering a name and password from the desktop.
RETENTION AND DISPOSAL:
Records retention and disposal authority are contained in the
``General Records Schedules'' published by National Archives and
Records Administration, Washington, DC. Paper records within DNFSB are
destroyed by shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
Security Management Officer, Defense Nuclear Facilities Safety
Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.
NOTIFICATION PROCEDURE:
Requests by an individual to determine if DNFSB-5 contains
information about him/her should be directed to the Privacy Act
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue,
NW., Suite 700, Washington, DC 20004-2901. Required identifying
information: Complete name, social security number, and date of birth.
RECORD ACCESS PROCEDURE:
Same as Notification procedure above, except individual must show
official photo identification, such as driver's license, passport, or
government identification before viewing records. Current employees can
view their radiation exposure record using a name and password system
from the desktop.
CONTESTING RECORD PROCEDURE:
Same as Record Access procedure for viewing paper records.
RECORD SOURCE CATEGORIES:
Subject individuals, previous employee records, DOE contractors'
film badges, whole body counts, bioassays, dosimetry badges, and
beryllium exposure surveys.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DNFSB-6
SYSTEM NAME:
DNFSB Staff Resume Book.
SECURITY CLASSIFICATION:
Unclassified materials.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW.,
Washington, DC 20004-2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the Board's technical and legal staff.
CATEGORIES OF RECORDS IN THE SYSTEM:
A summary of each DNFSB technical and legal employee's educational
background and work experience, with emphasis on areas relevant to the
individual's work at the Board.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
The Resume Book may be distributed to representatives of the press,
Congressional staff, representatives of Federal, State and local
governments, and to any member of the public or any organization having
a legitimate interest in understanding the technical and legal
qualifications of the Board's staff.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By employee name.
SAFEGUARDS:
Copies of the Resume Book are sequentially numbered and all copies
will be stored under the control of a Board employee. A record will be
kept of each disclosure of the book by name of the receiving party and
purpose for which the information is provided. The Resume Book will not
be available via Internet nor will it be placed in the Board's Public
Reading Room.
RETENTION AND DISPOSAL:
The Resume Book will be periodically updated, and out-of-date
copies will be destroyed when updated copies are printed.
SYSTEM MANAGER AND ADDRESS:
Director, Division of Information Technology and Security, Defense
Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004-2901.
NOTIFICATION PROCEDURE:
Board employees covered by the Resume Book may examine their entry
in it at any time. They may also examine the list of disclosures
maintained by the System Manager.
RECORD ACCESS PROCEDURE:
Same as Notification Procedure.
CONTESTING RECORD PROCEDURE:
Any Board employee covered by the Resume Book may request that
corrections be made in his/her resume at any time.
RECORD SOURCE CATEGORIES:
Subject individuals.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DNFSB-7
SYSTEM NAME:
Supervisor Files.
SECURITY CLASSIFICATION:
Unclassified materials.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW.,
Washington, DC 20004-2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the Board's technical, legal and administrative staff.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records containing the following information:
(1) Information used to write annual or mid-year performance
appraisals or to propose awards and honors;
(2) Files may also contain written correspondence, examples of an
employee's work, hard-copy of electronic communications, private notes
by the supervisor, and other records bearing on the employee's
performance.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
Records are used by supervisors to write annual or mid-year
performance appraisals for their employees or to propose awards and
honors. Records may also be used in connection with disciplinary and
adverse actions. These records are not disclosed outside DNFSB and will
not be accessed by persons other than the supervisor maintaining the
record and administrative staff personnel assigned to file or retrieve
records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By employee name.
SAFEGUARDS:
Access is limited to the individual supervisor keeping the records
and administrative personnel who may file
[[Page 40996]]
or retrieve records. Paper records are stored in locked file cabinets
or in locked desk drawers; computer files are password-protected.
RETENTION AND DISPOSAL:
Records retention and disposal authority are contained in the
``General Records Schedules'' published by National Archives and
Records Administration, Washington, DC. Most files in DNFSB-7 are
purged once per year following completion of appraisals. Paper records
are destroyed by shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
Director, Division of Information Technology and Security, Defense
Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700,
Washington, DC 20004-2901.
NOTIFICATION PROCEDURE:
Requests by an individual to determine if DNFSB-7 contains
information about him/her should be directed to the Privacy Act
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue,
NW., Suite 700, Washington, DC 20004-2901. Required identifying
information: Complete name, social security number, and date of birth.
RECORD ACCESS PROCEDURE:
Same as Notification procedure above, except individual must show
official photo identification, such as driver's license, passport, or
government identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Record Access procedure.
RECORD SOURCE CATEGORIES:
Subject individuals.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DNFSB-8
SYSTEM NAME:
Travel, Procurement, and Administrative Files.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Ave., NW.,
Washington, DC 20004-2901.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and applicants for employment with DNFSB, including DNFSB
contractors and consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records containing the following information:
(1) Official travel documents including names, addresses, social
security numbers, birth dates, passport numbers, relocation records,
and travel credit card numbers;
(2) Purchase credit card number, invoice, and payment records;
(3) Employee credit evaluations, credit check information, and
travel/purchase card histories;
(4) Parking permit records;
(5) Public transit subsidy applications and issuance records;
(6) Miscellaneous reimbursements.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
GSA--To reimburse Board employees, applicants for employment and
consultants for travel related expenses and miscellaneous
reimbursements.
General Accounting Office--Audit--To verify accuracy and legality
of disbursement.
Travel Agencies--To process travel itineraries.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and computer files.
RETRIEVABILITY:
By name, social security number, travel dates, relocation dates,
and alphanumeric code.
SAFEGUARDS:
Access is limited to employees having a need to know. Paper records
are stored in locked file cabinets, computer records are maintained on
a desktop PC with password protection.
RETENTION AND DISPOSAL:
Records retention and disposal authority are contained in the
``General Records Schedules'' published by National Archives and
Records Administration, Washington, DC. Paper records are destroyed by
shredding, computer files by erasure.
SYSTEM MANAGER AND ADDRESS:
Director of Acquisition and Finance, Defense Nuclear Facilities
Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-
2901.
NOTIFICATION PROCEDURE:
Requests by an individual to determine if DNFSB-8 contains
information about him/her should be directed to the Privacy Act
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue,
NW., Suite 700, Washington, DC 20004-2901. Required identifying
information: Complete name, social security number, and date of birth.
RECORDS ACCESS PROCEDURE:
Same as Notification procedures above, except individual must show
official photo identification, such as driver's license, passport, or
government identification before viewing records.
CONTESTING RECORD PROCEDURE:
Same as Record Access procedure.
RECORD SOURCE CATEGORIES:
Subject individuals, GSA for official accounting records, and
travel agency contract.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
Dated: July 11, 2005.
A.J. Eggenberger,
Acting Chairman.
[FR Doc. 05-13914 Filed 7-14-05; 8:45 am]
BILLING CODE 3670-01-P
