Privacy Act of 1974; System of Records, 38894-38895 [05-13203]

Agencies

• National Security Agency/Central Security Service
• DEPARTMENT OF DEFENSE

[Federal Register Volume 70, Number 128 (Wednesday, July 6, 2005)]
[Notices]
[Pages 38894-38895]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-13203]


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DEPARTMENT OF DEFENSE

National Security Agency/Central Security Service


Privacy Act of 1974; System of Records

AGENCY: National Security Agency/Central Security Service.

ACTION: Notice to add a system of records; GNSA21 NSA/CSS Morale, 
Welfare, and Recreation (MWR) and Non-appropriated Fund Instrumentality 
(NAFI) Files.

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SUMMARY: The National Security Agency/Central Security Service proposes 
to add a system of records notice to its existing inventory of record 
systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended.

DATES: This proposed action would be effective without further notice 
on August 5, 2005 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the National Security Agency/Central 
Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 27, 2005, to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 29, 2005.
Jeanette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
GNSA21

System Name:
    NSA/CSS Morale, Welfare, and Recreation (MWR) and Non-appropriated 
Fund Instrumentality (NAFI) Files.

System Location:
    National Security Agency/Central Security Service, Office of 
Policy, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-
6248.

Categories of individuals covered by the system:
    Civilian DoD employees, non-appropriated fund instrumentality 
employees, employees of other Federal agencies or military departments, 
contractor employees, and dependents of these individuals, and 
personnel authorized to use DoD-sponsored MWR services and participate 
in NAFI sponsored activities.

Categories of records in the system:
    Records include information on members, participants, patrons, and 
other authorized users to include name, address, phone number, social 
security number, organization, and other pertinent information; 
correspondence; membership applications; special activity applications; 
accounts receivable records; loan information; dishonored check 
listings; and investigatory reports involving abuse of facilities.

Authority for maintenance of the system:
    National Security Agency Act of 1959 as amended, 50 U.S.C. 402 note 
(Pub. L. 86-36); 5 U.S.C. 301, Departmental Regulations; E.O. 9397, 
(SSN); DoD Directive 1015.2, Military Morale, Welfare, and Recreation 
(MWR); DoD Directive 1015.8, DoD Civilian Employee Morale, Welfare, and 
Recreation (MWR) Activities and Supporting Non-appropriated Fund 
Instrumentalities (NAFIs); DoD Directive 1015.14, Establishment, 
Management, and Control of Non-appropriated Fund Instrumentalities and 
Financial management of Supporting Resources; DoD Regulation 1015.8-R, 
DoD Civilian Employee Morale, Welfare, and Recreation (MWR) Activities 
and Supporting Non-appropriated Fund Instrumentalities (NAFIs) 
Regulation; and NSA/CSS Policy Number 4-2.

Purpose:
    To develop MWR programs and NAFI to promote and provide a centrally 
managed, well-rounded MWR program to help ensure the mental and 
physical well being of its civilian and military personnel and to 
provide programs and resources through financial support from both 
appropriated and non-appropriated funds. Information will be used to 
maintain records necessary for the administration of MWR programs and 
NAFI.

[[Page 38895]]

    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the NSA/
CSS's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper files and on electronic media.

Retrievability:
    By name, organization (or affiliation), Social Security Number, 
home address and phone number, subject matter, and form category.

Safeguards:
    The NSA/CSS Fort Meade facility is secured by a series of guarded 
pedestrian gates and checkpoints. Access to the facility is limited to 
security cleared personnel and escorted visitors only. Within the 
facility itself, access to paper and computer printouts is controlled 
by limited-access facilities and lockable containers. Access to 
electronic mediums is controlled by computer password protection.
    Access to information is limited to those individuals specifically 
authorized and granted access by NSA/CSS regulations. For records on 
the computer system, access is controlled by passwords and limited to 
authorized personnel only.

Retention and disposal:
    Records are maintained for 6 years and 3 months, and then 
destroyed. Destruction is by pulping, burning, shredding, or erasure of 
magnetic media.

System manager and address:
    Director of Policy, National Security Agency/Central Security 
Service, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-
6248.

Notification procedure:
    Individuals seeking to determine if records about themselves are 
contained in this record system should address written inquiries to the 
Director of Policy, National Security Agency/Central Security Service, 
9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
    Written inquires should include requester's full name, address, and 
Social Security Number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Director of 
Policy, National Security Agency/Central Security Service, 9800 Savage 
Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
    Written inquires should include requester's full name, address, and 
Social Security Number.

Contesting record procedures:
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the Director of Policy, National Security 
Agency/Central Security Service, Ft. George G. Meade, MD 20755-6000.

Record source categories:
    Individual patrons/users of a service, and activity records.

Exemptions claimed for the system:
    None.

[FR Doc. 05-13203 Filed 7-5-05; 8:45 am]
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