Privacy Act of 1974; Systems of Records, 38120-38122 [05-13000]
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38120
Federal Register / Vol. 70, No. 126 / Friday, July 1, 2005 / Notices
F031 DOD A
Routine uses of records maintained in
the system including categories of users
and the purposes of such uses:
In the second paragraph, delete
‘Immigration and Naturalization
Service’ and replace with ‘U.S.
Citizenship and Immigration Services’.
In the fourth paragraph, delete
‘Bureau of Alcohol, Tobacco and
Firearms’ and replace with ‘Bureau of
Alcohol, Tobacco, Firearms and
Explosives’.
In the fourth paragraph, delete ‘U.S.
Customs Service’ and replace with ‘U.S.
Customs and Border Protection’.
In the fourth paragraph, add
‘Department of Homeland Security’.
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*
*
SYSTEM NAME:
SYSTEM MANAGER(S) AND ADDRESS:
Joint Personnel Adjudication System
(JPAS)(November 29, 2002, 67 FR
71152).
Delete entry and replace with ‘Chief
Information Officer/Chief Operating
Officer, Defense Security Service, 1340
Braddock Place, Alexandria, VA 22314–
1651’.
transformation of the Armed Forces.
The Task Force will also examine the
duties of the Director as the Chief
Technology Office of the DoD.
DATES: July 28, 2005.
ADDRESSES: SAI, 3601 Wilson
Boulevard, Arlington, VA.
FOR FURTHER INFORMATION CONTACT: LTC
Scott Dolgoff, USA, Defense Science
Board, 3140 Defense Pentagon, Room
3D865, Washington, DC 20301–3140,
via email at scott.dolgoff@osd.mil, or via
phone at (703) 695–4158.
Privacy Act of 1974, as amended, was
submitted on June 16, 2005, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: June 24, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer,
Department of Defense.
[FR Doc. 05–13007 Filed 6–30–05; 8:45 am]
Dated: June 23, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer,
Department of Defense.
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Defense Security Service
CHANGES:
Privacy Act of 1974; Systems of
Records
SYSTEM IDENTIFIER:
Defense Security Service.
ACTION: Notice to alter a system of
records; Joint Personnel Adjudication
System (JPAS)
AGENCY:
SUMMARY: The Defense Security Service
(DSS) is proposing to alter an existing
exempt system of records. The system of
records (F031 DOD A, entitled Joint
Personnel Adjudication System (JPAS))
is being transferred from the Department
of the Air Force’s inventory to the DSS
inventory of systems of records, and is
being altered to expand the category of
records covered and to expand an
existing routine use to permit release to
the Department of Homeland Security
for purposes of determining access to
National Security information pursuant
to Executive Order 12968.
DATES: This action will be effective
without further notice on August 1,
2005, unless comments are received that
would result in a contrary
determination.
ADDRESSES: Defense Security Service,
Chief Information Officer/Chief
Operating Officer, 1340 Braddock Place,
Alexandria, VA 22314–1651.
FOR FURTHER INFORMATION CONTACT: Mr.
Leslie R. Blake at (703) 325–9450.
SUPPLEMENTARY INFORMATION: The
Defense Security Service systems of
records subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended, have
been published in the Federal Register
and are available from the address
above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
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18:11 Jun 30, 2005
Jkt 205001
Delete entry and replace with ‘V5–05’.
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*
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SYSTEM LOCATION:
Delete Primary location and replace
with ‘Defense Security Service, 1340
Braddock Place, Alexandria, VA 22314–
1651’.
Under secondary locations add as the
first paragraph ‘Department of the Air
Force, Air Force Central Adjudication
Facility, 229 Brookley Avenue, Bolling
Air Force Base, Washington, DC 20332–
7040’.
Delete last sentence and replace with:
‘A record of all registered locations is
available from the Defense Security
Service, 1340 Braddock Place,
Alexandria, VA 22314–1651’.
*
*
*
*
*
CATEGORIES OF RECORDS IN THE SYSTEM:
Add as the first sentence ‘Records
documenting investigations conducted
by DoD investigative organizations, U.S.
Office of Personnel Management (OPM),
and locator references to such
investigations;’.
Delete the entry ‘exceptions (if the
eligibility determination was based on a
condition,’ and replace with ‘whether
eligibility determination was based on a
condition,’.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete ‘10 U.S.C. 8013, Secretary of
the Air Force’.
Add as the sixth authority ‘DoD
5105.42, Defense Security Service (32
CFR part 156)’.
*
*
*
*
*
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Sfmt 4703
NOTIFICATION PROCEDURE:
Delete the Department of Air Force
address and replace with ‘Defense
Security Service, Office of Freedom of
Information and Privacy, 1340 Braddock
Place, Alexandria, VA 22314–1651’.
RECORDS ACCESS PROCEDURES:
In first paragraph delete the
Department of Air Force address and
replace with ‘Defense Security Service,
Privacy Act Branch, 938 Elkridge
Landing Road, Linthicum, Maryland
21090.’
Add a new seventh paragraph
‘Because JPAS is a ‘‘joint’’ DoD system,
it may be necessary to refer specific data
to the DoD Component where it
originated for a release determination’.
CONTESTING RECORDS PROCEDURES:
Delete entry and replace with The
Defense Security Service rules for
accessing records, and for contesting or
appealing agency determinations are
published in Defense Security Service
Instruction 32 CFR part 321; or may be
obtained directly from the DSS Office of
Freedom of Information and Privacy.
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*
*
*
*
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Delete 32 CFR part 806b and replace
with ‘‘32 CFR part 321.13(h)’’.
*
*
*
*
*
V5–05
SYSTEM NAME:
Joint Personnel Adjudication System
(JPAS).
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Federal Register / Vol. 70, No. 126 / Friday, July 1, 2005 / Notices
SYSTEM LOCATION:
Primary location: Defense Security
Service, 1340 Braddock Place,
Alexandria, VA 22314–1651.
Secondary locations: The Department
of Defense nine central adjudication
facilities are located as follows:
Department of the Air Force, Air
Force Central Adjudication Facility, 229
Brookley Avenue, Bolling Air Force
Base, Washington, DC 20332–7040;
Department of the Army, Central
Personnel Security Clearance Facility,
Fort George G. Meade, MD 20755–5250;
Department of the Navy, Naval
Criminal Investigative Service, Central
Adjudication Facility, 716 Sicard Street,
SE, Washington Navy Yard, DC 20388–
5329;
Office of the Secretary of Defense,
Washington Headquarters Service,
Consolidated Adjudication Facility,
1777 North Kent Street, Suite 12047,
Arlington, VA 22209–2164;
Defense Intelligence Agency, 3100
Clarendon Boulevard, Arlington, VA
22201–5320;
Defense Office of Hearing Appeals,
4015 Wilson Boulevard, Arlington, VA
22203–0656;
National Security Agency, Fort George
G. Meade, MD 20755–6000;
Joint Chiefs of Staff, Directorate for
Information Management, Joint Staff
Security Office, 9300 Joint Staff, Room
1B738, Washington, DC, 20301–9300;
and
Defense Security Service, Defense
Industrial Security Office, 2780 Airport
Drive, Suite 400, Columbus, OH 43219–
2268.
Security offices of all DoD activities,
to include those located in the
continental United States (CONUS);
overseas military locations and units
deployed on DoD missions; all
centralized and non-centralized DoD
special security offices, and
appropriately cleared DoD contractor
facilities. Additionally, duplicate
portions of records are contained in DoD
automated personnel information
systems, and the Defense Central Index
of Investigations (DCII). A record of all
registered locations is available from the
Defense Security Service, 1340
Braddock Place, Alexandria, VA 22314–
1651.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All Department of Defense active and
reserve military personnel; civilian
employees and applicants; DoD
contractor employees and applicants;
National Guard personnel; U.S. Coast
Guard military and civilian personnel
and applicants requiring access to
National Security and/or Sensitive
VerDate jul<14>2003
18:11 Jun 30, 2005
Jkt 205001
Compartmented Information;
‘‘affiliated’’ personnel (such as NonAppropriated Fund employees, Red
Cross volunteers and staff; USO
personnel, and congressional staff
members); and foreign nationals whose
duties require access to National
Security Information (NSI) and/or
assignment to a sensitive position.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records documenting investigations
conducted by DoD investigative
organizations, U.S. Office of Personnel
Management (OPM), and locator
references to such investigations;
Records documenting the personnel
security adjudicative and management
process, to include an individual’s
Social Security Number; name (both,
current, former and alternate names);
date of birth; state of birth; country of
citizenship; type of DoD affiliation;
employing activity; current employment
status; position sensitivity; personnel
security investigative basis; status of
current adjudicative action; security
clearance eligibility and access status;
whether eligibility determination was
based on a condition, deviation from
prescribed investigative standards or
waiver of adjudication guidelines;
reports of security-related incidents, to
include issue files; suspension of
eligibility and/or access; denial or
revocation of eligibility and/or access;
eligibility recommendations or
decisions made by an appellate
authority; non-disclosure execution
dates; indoctrination date(s); level(s) of
access granted; debriefing date(s); and
reasons for debriefing.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 50 U.S.C. 401,
Congressional declaration of purpose;
50 U.S.C. 435, Purposes; 36 CFR part
1234, Electronic Records Management;
DoD 5200.2R, Department of Defense
Personnel Security Program Regulation;
DoD 5105.42, Defense Security Service
(32 CFR part 156); DoD 5105.21–M–1,
Sensitive Compartment Information
Administrative Security Manual; E.O.
9397 (SSN); E.O. 10450, Security
Requirements for Government
Employment; E.O. 10865, Safeguarding
Classified Information Within Industry;
E.O. 12333, United States Intelligence
Activities; E.O. 12829, National
Industrial Security Program; and E.O.
12968, Access to Classified Information.
38121
comprehensive medium to record and
document personnel security actions
within the Department. JPAS also
compiles statistical data for use in
analyses and studies.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act, these records or
information contained therein may
specifically be disclosed outside the
DOD as follows to:
To the White House to obtain
approval of the President of the United
States regarding certain military
personnel office actions as provided for
in DoD Instruction 1320.4; ‘‘Military
Officer Actions Requiring Approval of
the Secretary of Defense or the
President, or Confirmation by the
Senate’’.
To the U.S. Citizenship and
Immigration Services for use in alien
admission and naturalization inquiries.
To the Federal Bureau of
Investigation; the National Aeronautics
and Space Administration; the Central
Intelligence Agency; the Office of
Personnel Management; the Department
of State, the Department of Treasury; the
Internal Revenue Service; the U.S.
Postal Service; the U.S. Secret Service;
the Bureau of Alcohol, Tobacco,
Firearms and Explosives; the U.S.
Customs and Border Protection;
Department of Homeland Security; any
other related Federal agencies for the
purpose of determining access to
National Security information (NSI)
pursuant to E.O. 12968.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Defense
Security Service’s compilation of
systems of records notices also apply to
this system.
Policies and practices for storing,
retrieving, accessing, safeguarding,
retaining and disposing of records in the
system:
STORAGE:
Records contained in the system are
stored on electronic media (such as CD–
ROM disks, optical digital data disks,
computers, and computer output
products).
RETRIEVABILITY:
Information is retrieved by full name,
Social Security Number, date of birth,
state and country of birth.
PURPOSE(S):
SAFEGUARDS:
The Joint Personnel Adjudication
System (JPAS) is the automated system
used for personnel security management
within DoD, providing a common,
Electronically and optically stored
records are maintained in ‘‘fail-safe’’
system software with passwordprotected access. Records are accessible
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38122
Federal Register / Vol. 70, No. 126 / Friday, July 1, 2005 / Notices
only to authorized persons with a valid
need-to-know, who are appropriately
screened, investigated and determined
eligible for access. During non-duty
hours, alarms systems and/or security or
military police guards secure all
locations. Only authorized personnel
with a valid need-to-know are allowed
access to JPAS. Additionally, JPAS users
are subject to limitations within the
system, based on their specific functions
and security eligibility and access level.
RETENTION AND DISPOSAL:
Automated records are actively
retained during the entire period an
individual maintains DoD affiliation.
When either (1) the affiliation ends or
(2) an applicant is not accepted for DoD
affiliation, the automated records are
actively retained for two years. At the
end of the two-year period, the
automated record is moved to an
electronic archive with retrieval
capability. Destruction of automated
records is by erasure and/or degaussing.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Information Officer/Chief
Operating Officer, Defense Security
Service, 1340 Braddock Place,
Alexandria, VA 22314–1651.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Defense
Security Service, Office of Freedom of
Information and Privacy, 1340 Braddock
Place, Alexandria, VA 22314–1651.
Individuals should provide their full
name (and any alias and/or alternate
names used), Social Security Number,
and date and place of birth.
RECORDS ACCESS PROCEDURES:
Individuals seeking information about
themselves contained in this system
should address written inquiries to the
Defense Security Service, Privacy Act
Branch, 938 Elkridge Landing Road,
Linthicum, Maryland 21090.
Individuals should provide their full
name (and any alias and/or alternate
names used), Social Security Number,
and date and place of birth.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed without the United States:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’
If executed within the United States,
its territories, possessions, or
VerDate jul<14>2003
18:11 Jun 30, 2005
Jkt 205001
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
Attorneys or other persons acting on
behalf of an individual must provide
written authorization from that
individual for their representative to act
on their behalf.
Because JPAS is a ‘‘joint’’ DoD system,
it may be necessary to refer specific data
to the DoD Component where it
originated for a release determination
CONTESTING RECORD PROCEDURES:
The Defense Security Service rules for
accessing records, and for contesting or
appealing agency determinations are
published in Defense Security Service
Instruction 32 CFR part 321; or may be
obtained directly from the DSS Office of
Freedom of Information and Privacy.
RECORDS SOURCE CATEGORIES:
Information contained in this system
is derived from the appropriate DOD
personnel systems; records maintained
by the DOD adjudicative agencies; and
records maintained by security
managers, special security officers, or
other officials requesting and/or
sponsoring the security eligibility
determination for the individual.
Additional information may be obtained
from other sources (such as personnel
security investigations, personal
financial records, military service
records, medical records and
unsolicited sources.)
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Investigatory material compiled solely
for the purpose of determining
suitability, eligibility, or qualifications
for federal civilian employment,
military service, federal contracts, or
access to classified information may be
exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material
would reveal the identity of a
confidential source.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c) and (e) and published in 32
CFR part 321.13(h). For additional
information contact the system manager.
[FR Doc. 05–13000 Filed 6–30–05; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Army
Reserve Officers’ Training Corps
(ROTC) Program Subcommittee
Department of the Army, DoD.
Notice; cancellation.
AGENCY:
ACTION:
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SUMMARY: The Reserve Officers’
Training Corps (ROTC) Program
Subcommittee meetings scheduled for
July 6 and 7, 2005 from 0800–1700
published in the Federal Register on
Wednesday, June 22, 2005 (70 FR
36128) has been cancelled.
FOR FURTHER INFORMATION CONTACT: Mr.
Pierre Blackwell, U.S. Army Cadet
Command (ATCC–TR), Fort Monroe, VA
23651 at (757) 788–4326.
SUPPLEMENTARY INFORMATION: None.
Brenda S. Bowen,
Army Federal Register Liaison Officer.
[FR Doc. 05–13019 Filed 6–30–05; 8:45 am]
BILLING CODE 3710–08–M
DEPARTMENT OF DEFENSE
Department of the Army
Board of Visitors, United States
Military Academy (USMA)
Department of the Army, DOD.
Notice; correction.
AGENCY:
ACTION:
SUMMARY: The notice of an open meeting
scheduled for July 15, 2005 published in
the Federal Register on June 10, 2005
(70 FR 33884) has a new meeting place.
The meeting will now be held at the
Kimsey Athletic Center, West
Conference Room, 4th Floor, West
Point, NY.
FOR FURTHER INFORMATION CONTACT:
Lieutenant Colonel Shaun T. Wurzbach,
United States Military Academy, West
Point, NY 10996–5000, (845) 938–4200.
SUPPLEMENTARY INFORMATION: None.
Brenda S. Bowen,
Army Federal Register Liaison Officer.
[FR Doc. 05–13020 Filed 6–30–05; 8:45 am]
BILLING CODE 3710–08–M
DEPARTMENT OF DEFENSE
Department of the Army; Corps of
Engineers
Intent To Prepare a Draft
Environmental Impact Statement
(DEIS) for the Construction and
Operation of an Open Pit Copper/
Nickel/Cobalt/Precious Metals Mine, an
Ore Processing Plant, and Tailings
Basin Proposed by PolyMet Mining,
Inc. Near Babbitt and Hoyt Lakes in St.
Louis County, MN
Department of the Army, U.S.
Army Corps of Engineers, DOD.
ACTION: Notice of intent.
AGENCY:
SUMMARY: PolyMet Mining, Inc., has
applied to the St. Paul District, Corps of
E:\FR\FM\01JYN1.SGM
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Agencies
[Federal Register Volume 70, Number 126 (Friday, July 1, 2005)]
[Notices]
[Pages 38120-38122]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-13000]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Defense Security Service
Privacy Act of 1974; Systems of Records
AGENCY: Defense Security Service.
ACTION: Notice to alter a system of records; Joint Personnel
Adjudication System (JPAS)
-----------------------------------------------------------------------
SUMMARY: The Defense Security Service (DSS) is proposing to alter an
existing exempt system of records. The system of records (F031 DOD A,
entitled Joint Personnel Adjudication System (JPAS)) is being
transferred from the Department of the Air Force's inventory to the DSS
inventory of systems of records, and is being altered to expand the
category of records covered and to expand an existing routine use to
permit release to the Department of Homeland Security for purposes of
determining access to National Security information pursuant to
Executive Order 12968.
DATES: This action will be effective without further notice on August
1, 2005, unless comments are received that would result in a contrary
determination.
ADDRESSES: Defense Security Service, Chief Information Officer/Chief
Operating Officer, 1340 Braddock Place, Alexandria, VA 22314-1651.
FOR FURTHER INFORMATION CONTACT: Mr. Leslie R. Blake at (703) 325-9450.
SUPPLEMENTARY INFORMATION: The Defense Security Service systems of
records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal Register and are available from the
address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 16, 2005, to the
House Committee on Government Reform, the Senate Committee on Homeland
Security and Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, `Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: June 23, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
F031 DOD A
System name:
Joint Personnel Adjudication System (JPAS)(November 29, 2002, 67 FR
71152).
Changes:
System identifier:
Delete entry and replace with `V5-05'.
* * * * *
System location:
Delete Primary location and replace with `Defense Security Service,
1340 Braddock Place, Alexandria, VA 22314-1651'.
Under secondary locations add as the first paragraph `Department of
the Air Force, Air Force Central Adjudication Facility, 229 Brookley
Avenue, Bolling Air Force Base, Washington, DC 20332-7040'.
Delete last sentence and replace with: `A record of all registered
locations is available from the Defense Security Service, 1340 Braddock
Place, Alexandria, VA 22314-1651'.
* * * * *
Categories of records in the system:
Add as the first sentence `Records documenting investigations
conducted by DoD investigative organizations, U.S. Office of Personnel
Management (OPM), and locator references to such investigations;'.
Delete the entry `exceptions (if the eligibility determination was
based on a condition,' and replace with `whether eligibility
determination was based on a condition,'.
Authority for maintenance of the system:
Delete `10 U.S.C. 8013, Secretary of the Air Force'.
Add as the sixth authority `DoD 5105.42, Defense Security Service
(32 CFR part 156)'.
* * * * *
Routine uses of records maintained in the system including
categories of users and the purposes of such uses:
In the second paragraph, delete `Immigration and Naturalization
Service' and replace with `U.S. Citizenship and Immigration Services'.
In the fourth paragraph, delete `Bureau of Alcohol, Tobacco and
Firearms' and replace with `Bureau of Alcohol, Tobacco, Firearms and
Explosives'.
In the fourth paragraph, delete `U.S. Customs Service' and replace
with `U.S. Customs and Border Protection'.
In the fourth paragraph, add `Department of Homeland Security'.
* * * * *
System manager(s) and address:
Delete entry and replace with `Chief Information Officer/Chief
Operating Officer, Defense Security Service, 1340 Braddock Place,
Alexandria, VA 22314-1651'.
Notification procedure:
Delete the Department of Air Force address and replace with
`Defense Security Service, Office of Freedom of Information and
Privacy, 1340 Braddock Place, Alexandria, VA 22314-1651'.
Records access procedures:
In first paragraph delete the Department of Air Force address and
replace with `Defense Security Service, Privacy Act Branch, 938
Elkridge Landing Road, Linthicum, Maryland 21090.'
Add a new seventh paragraph `Because JPAS is a ``joint'' DoD
system, it may be necessary to refer specific data to the DoD Component
where it originated for a release determination'.
Contesting records procedures:
Delete entry and replace with The Defense Security Service rules
for accessing records, and for contesting or appealing agency
determinations are published in Defense Security Service Instruction 32
CFR part 321; or may be obtained directly from the DSS Office of
Freedom of Information and Privacy.
* * * * *
Exemptions claimed for the system:
Delete 32 CFR part 806b and replace with ``32 CFR part 321.13(h)''.
* * * * *
V5-05
System name:
Joint Personnel Adjudication System (JPAS).
[[Page 38121]]
System location:
Primary location: Defense Security Service, 1340 Braddock Place,
Alexandria, VA 22314-1651.
Secondary locations: The Department of Defense nine central
adjudication facilities are located as follows:
Department of the Air Force, Air Force Central Adjudication
Facility, 229 Brookley Avenue, Bolling Air Force Base, Washington, DC
20332-7040;
Department of the Army, Central Personnel Security Clearance
Facility, Fort George G. Meade, MD 20755-5250;
Department of the Navy, Naval Criminal Investigative Service,
Central Adjudication Facility, 716 Sicard Street, SE, Washington Navy
Yard, DC 20388-5329;
Office of the Secretary of Defense, Washington Headquarters
Service, Consolidated Adjudication Facility, 1777 North Kent Street,
Suite 12047, Arlington, VA 22209-2164;
Defense Intelligence Agency, 3100 Clarendon Boulevard, Arlington,
VA 22201-5320;
Defense Office of Hearing Appeals, 4015 Wilson Boulevard,
Arlington, VA 22203-0656;
National Security Agency, Fort George G. Meade, MD 20755-6000;
Joint Chiefs of Staff, Directorate for Information Management,
Joint Staff Security Office, 9300 Joint Staff, Room 1B738, Washington,
DC, 20301-9300; and
Defense Security Service, Defense Industrial Security Office, 2780
Airport Drive, Suite 400, Columbus, OH 43219-2268.
Security offices of all DoD activities, to include those located in
the continental United States (CONUS); overseas military locations and
units deployed on DoD missions; all centralized and non-centralized DoD
special security offices, and appropriately cleared DoD contractor
facilities. Additionally, duplicate portions of records are contained
in DoD automated personnel information systems, and the Defense Central
Index of Investigations (DCII). A record of all registered locations is
available from the Defense Security Service, 1340 Braddock Place,
Alexandria, VA 22314-1651.
Categories of individuals covered by the system:
All Department of Defense active and reserve military personnel;
civilian employees and applicants; DoD contractor employees and
applicants; National Guard personnel; U.S. Coast Guard military and
civilian personnel and applicants requiring access to National Security
and/or Sensitive Compartmented Information; ``affiliated'' personnel
(such as Non-Appropriated Fund employees, Red Cross volunteers and
staff; USO personnel, and congressional staff members); and foreign
nationals whose duties require access to National Security Information
(NSI) and/or assignment to a sensitive position.
Categories of records in the system:
Records documenting investigations conducted by DoD investigative
organizations, U.S. Office of Personnel Management (OPM), and locator
references to such investigations; Records documenting the personnel
security adjudicative and management process, to include an
individual's Social Security Number; name (both, current, former and
alternate names); date of birth; state of birth; country of
citizenship; type of DoD affiliation; employing activity; current
employment status; position sensitivity; personnel security
investigative basis; status of current adjudicative action; security
clearance eligibility and access status; whether eligibility
determination was based on a condition, deviation from prescribed
investigative standards or waiver of adjudication guidelines; reports
of security-related incidents, to include issue files; suspension of
eligibility and/or access; denial or revocation of eligibility and/or
access; eligibility recommendations or decisions made by an appellate
authority; non-disclosure execution dates; indoctrination date(s);
level(s) of access granted; debriefing date(s); and reasons for
debriefing.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 50 U.S.C. 401,
Congressional declaration of purpose; 50 U.S.C. 435, Purposes; 36 CFR
part 1234, Electronic Records Management; DoD 5200.2R, Department of
Defense Personnel Security Program Regulation; DoD 5105.42, Defense
Security Service (32 CFR part 156); DoD 5105.21-M-1, Sensitive
Compartment Information Administrative Security Manual; E.O. 9397
(SSN); E.O. 10450, Security Requirements for Government Employment;
E.O. 10865, Safeguarding Classified Information Within Industry; E.O.
12333, United States Intelligence Activities; E.O. 12829, National
Industrial Security Program; and E.O. 12968, Access to Classified
Information.
Purpose(s):
The Joint Personnel Adjudication System (JPAS) is the automated
system used for personnel security management within DoD, providing a
common, comprehensive medium to record and document personnel security
actions within the Department. JPAS also compiles statistical data for
use in analyses and studies.
Routine uses of records maintained in the system including categories
of users and the purposes of such uses:
In addition to disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DOD as follows to:
To the White House to obtain approval of the President of the
United States regarding certain military personnel office actions as
provided for in DoD Instruction 1320.4; ``Military Officer Actions
Requiring Approval of the Secretary of Defense or the President, or
Confirmation by the Senate''.
To the U.S. Citizenship and Immigration Services for use in alien
admission and naturalization inquiries.
To the Federal Bureau of Investigation; the National Aeronautics
and Space Administration; the Central Intelligence Agency; the Office
of Personnel Management; the Department of State, the Department of
Treasury; the Internal Revenue Service; the U.S. Postal Service; the
U.S. Secret Service; the Bureau of Alcohol, Tobacco, Firearms and
Explosives; the U.S. Customs and Border Protection; Department of
Homeland Security; any other related Federal agencies for the purpose
of determining access to National Security information (NSI) pursuant
to E.O. 12968.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Defense Security Service's compilation of systems of records notices
also apply to this system.
Policies and practices for storing, retrieving, accessing,
safeguarding, retaining and disposing of records in the system:
Storage:
Records contained in the system are stored on electronic media
(such as CD-ROM disks, optical digital data disks, computers, and
computer output products).
Retrievability:
Information is retrieved by full name, Social Security Number, date
of birth, state and country of birth.
Safeguards:
Electronically and optically stored records are maintained in
``fail-safe'' system software with password-protected access. Records
are accessible
[[Page 38122]]
only to authorized persons with a valid need-to-know, who are
appropriately screened, investigated and determined eligible for
access. During non-duty hours, alarms systems and/or security or
military police guards secure all locations. Only authorized personnel
with a valid need-to-know are allowed access to JPAS. Additionally,
JPAS users are subject to limitations within the system, based on their
specific functions and security eligibility and access level.
Retention and disposal:
Automated records are actively retained during the entire period an
individual maintains DoD affiliation. When either (1) the affiliation
ends or (2) an applicant is not accepted for DoD affiliation, the
automated records are actively retained for two years. At the end of
the two-year period, the automated record is moved to an electronic
archive with retrieval capability. Destruction of automated records is
by erasure and/or degaussing.
System manager(s) and address:
Chief Information Officer/Chief Operating Officer, Defense Security
Service, 1340 Braddock Place, Alexandria, VA 22314-1651.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Defense Security Service, Office of Freedom of Information and
Privacy, 1340 Braddock Place, Alexandria, VA 22314-1651.
Individuals should provide their full name (and any alias and/or
alternate names used), Social Security Number, and date and place of
birth.
Records access procedures:
Individuals seeking information about themselves contained in this
system should address written inquiries to the Defense Security
Service, Privacy Act Branch, 938 Elkridge Landing Road, Linthicum,
Maryland 21090.
Individuals should provide their full name (and any alias and/or
alternate names used), Social Security Number, and date and place of
birth.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed without the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).'
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
Attorneys or other persons acting on behalf of an individual must
provide written authorization from that individual for their
representative to act on their behalf.
Because JPAS is a ``joint'' DoD system, it may be necessary to
refer specific data to the DoD Component where it originated for a
release determination
Contesting record procedures:
The Defense Security Service rules for accessing records, and for
contesting or appealing agency determinations are published in Defense
Security Service Instruction 32 CFR part 321; or may be obtained
directly from the DSS Office of Freedom of Information and Privacy.
Records source categories:
Information contained in this system is derived from the
appropriate DOD personnel systems; records maintained by the DOD
adjudicative agencies; and records maintained by security managers,
special security officers, or other officials requesting and/or
sponsoring the security eligibility determination for the individual.
Additional information may be obtained from other sources (such as
personnel security investigations, personal financial records, military
service records, medical records and unsolicited sources.)
Exemptions claimed for the system:
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 321.13(h). For additional
information contact the system manager.
[FR Doc. 05-13000 Filed 6-30-05; 8:45 am]
BILLING CODE 5001-06-P