Privacy Act of 1974; as Amended; New System of Records and New Routine Use Disclosures, 34515-34519 [05-11745]

Agencies

• Social Security Administration

[Federal Register Volume 70, Number 113 (Tuesday, June 14, 2005)]
[Notices]
[Pages 34515-34519]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-11745]


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SOCIAL SECURITY ADMINISTRATION


Privacy Act of 1974; as Amended; New System of Records and New 
Routine Use Disclosures

AGENCY: Social Security Administration (SSA).

ACTION: Proposed new system of records and proposed routine uses.

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SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a(e)(4) and 
(e)(11)), we are issuing public notice of our intent to establish a new 
system of records entitled, the National Docketing Management 
Information System (NDMIS) and routine uses applicable to this system 
of records. Hereinafter, we will refer to the proposed system of 
records as the NDMIS. We invite public comments on this proposal.

DATES: We filed a report of the proposed new system of records and 
proposed routine use disclosures with the Chairman of the Senate 
Committee on Homeland Security and Governmental Affairs, the Chairman 
of the House Committee on Government Reform, and the Director, Office 
of Information and Regulatory Affairs, Office of Management and Budget 
(OMB) on June 2, 2005. The proposed system of records and routine uses 
will become effective on July 12, 2005, unless we receive comments 
warranting it not to become effective.

ADDRESSES: Interested individuals may comment on this publication by 
writing to the Executive Director, Office of Public Disclosure, Office 
of the General Counsel, Social Security Administration, Room 3-A-6 
Operations Building, 6401 Security Boulevard, Baltimore, Maryland 
21235-6401. All comments received will be available for public 
inspection at the above address.

FOR FURTHER INFORMATION CONTACT: Ms. Joyce Schaul, Social Insurance 
Specialist, Office of Public Disclosure, Office of the General Counsel, 
Social Security Administration, Room 3-A-6 Operations Building, 6401 
Security Boulevard, Baltimore, Maryland 21235, e-mail address at 
joyce.schaul@ssa.gov, or by telephone at (410) 965-5662.

SUPPLEMENTARY INFORMATION:

I. Background and Purpose of the Proposed New System of Records 
Entitled the NDMIS

A. General Background

    The Office of the General Counsel (OGC) in SSA is responsible for 
the Agency's litigation workloads. In order to handle these workloads, 
OGC has to efficiently and effectively control, track, and maintain 
information about these workloads as they develop. For example, SSA 
receives communications from individuals and/or their representatives 
about legal matters that may result or have resulted in litigation. 
Information about such matters is maintained in the NDMIS to aid OGC's 
offices in SSA headquarters in Baltimore, and its 10 regional offices, 
to process these workloads. The system maintains and tracks records 
during all phases of processing each matter through its resolution.

B. Collection and Maintenance of the Data for the Proposed New System 
of Records Entitled the NDMIS

    SSA must collect and maintain identifying information about 
individuals and/or their representatives; about individuals who are in 
communication with SSA regarding legal matters; about individuals 
against whom SSA may pursue or has pursued legal action; and about 
Government representatives who work on these matters. We will retrieve 
information from the proposed system of records by using certain 
identifiers, including the individual's name, Social Security number 
(SSN) and/or Employer Identification number. Thus, the NDMIS system 
will constitute a system of records under the Privacy Act of 1974, as 
amended.

II. Proposed Routine Use Disclosures of Data Maintained in the Proposed 
NDMIS

A. Proposed Routine Use Disclosures

    We are proposing to establish routine uses of information that will 
be maintained in the proposed NDMIS as discussed below.
    1. To the Office of the President for the purpose of responding to 
an individual pursuant to an inquiry received from that individual or 
from a third party on his or her behalf.
    We will disclose information under this routine use only in 
situations in which an individual may contact the Office of the 
President, seeking that Office's assistance in a matter relating to 
information contained in this system of records. Information will be 
disclosed when the Office of the President makes an inquiry and 
indicates that it is acting on behalf of the individual whose record is 
requested.
    2. To a congressional office in response to an inquiry from that 
office made at the request of the subject of a record.
    We will disclose information under this routine use only in 
situations in which an individual may ask his or her congressional 
representative to intercede in a matter relating to information 
contained in this system of records. Information will be disclosed when 
the congressional representative makes an inquiry and indicates that he 
or she is acting on behalf of the individual whose record is requested.
    3. To the Department of Justice (DOJ), a court or other tribunal, 
or another party before such tribunal when:
    (a) SSA, or any component thereof; or
    (b) any SSA employee in his/her official capacity; or
    (c) any SSA employee in his/her individual capacity where DOJ (or 
SSA where it is authorized to do so) has agreed to represent the 
employee; or
    (d) the United States or any agency thereof where SSA determines 
that the litigation is likely to affect the operation of SSA or any of 
its components,
    is party to litigation or has an interest in such litigation, and 
SSA determines that the use of such records by DOJ, a court or other 
tribunal, or another party before such tribunal, is relevant and 
necessary to the litigation, provided, however, that in each case, SSA 
determines that such disclosure is compatible with the purpose for 
which the records were collected.
    Disclosure of any information defined as ``return or return 
information'' under 26 U.S.C. 6103 of the Internal Revenue Code (IRC) 
will not be made unless authorized by a statute, the Internal Revenue 
Service (IRS), or IRS regulations.
    We will disclose information under this routine use only as 
necessary to enable DOJ to effectively defend SSA, its components or 
employees in litigation involving the proposed new system of records 
and ensure that courts and other tribunals have appropriate 
information.
    4. To student volunteers, individuals working under a personal 
service contract, and other individuals performing functions for SSA, 
but technically not having the status of Agency employees, if they need 
access to the records in order to perform their assigned Agency 
functions.
    Under certain Federal statutes, SSA is authorized to use the 
service of volunteers and participants in certain educational, 
training, employment and

[[Page 34516]]

community service programs. Examples of such statutes and programs 
include: 5 U.S.C. 3111 regarding student volunteers and 42 U.S.C. 2753 
regarding the College Work-Study Program. We contemplate disclosing 
information under this routine use only when SSA uses the services of 
these individuals and they need access to information in this system to 
perform their assigned agency duties.
    5. To contractors and other Federal agencies, as necessary, for the 
purpose of assisting SSA in the efficient administration of its 
programs. We contemplate disclosing information under this routine use 
only in situations in which SSA may enter into a contractual or similar 
agreement with a third party to assist in accomplishing an Agency 
function relating to this system of records.
    We will disclose information under this routine use only in 
situations in which SSA may enter into a contractual agreement or 
similar agreement with a third party to assist in accomplishing an 
Agency function relating to this system of records.
    6. Non-tax return information which is not restricted from 
disclosure by Federal law may be disclosed to the General Services 
Administration (GSA) and the National Archives and Records 
Administration (NARA) under 44 U.S.C. 2904 and 2906, as amended by NARA 
Act of 1984, for the use of those agencies in conducting records 
management studies.
    The Administrator of GSA and the Archivist of NARA are charged by 
44 U.S.C. 2904, as amended, with promulgating standards, procedures and 
guidelines regarding record management and conducting records 
management studies. 44 U.S.C. 2906, as amended, provides that GSA and 
NARA are to have access to Federal agencies' records and that agencies 
are to cooperate with GSA and NARA. In carrying out these 
responsibilities, it may be necessary for GSA and NARA to have access 
to this proposed system of records. In such instances, the routine use 
will facilitate disclosure.
    7. The Commissioner shall disclose to the Secretary of Health and 
Human Services (HHS), or to any State, any record or information 
requested in writing by the Secretary to be so disclosed for the 
purpose of administering any program administered by the Secretary, if 
records or information of such type were so disclosed under applicable 
rules, regulations and procedures in effect before the date of 
enactment of the Social Security Independence and Program Improvements 
Act of 1994.
    We will disclose information under this routine use only when the 
records or information of such type were so disclosed under applicable 
rules, regulations and procedures that were in effect prior to SSA 
becoming independent of HHS.
    8. To the Equal Employment Opportunity Commission (EEOC) when 
requested in connection with investigations into alleged or possible 
discriminatory practices in the Federal sector, examination of Federal 
affirmative employment programs, compliance by Federal agencies with 
the Uniform Guidelines on Employee Selection Procedures, or other 
functions vested in the Commission.
    We will disclose information to the EEOC to assist in 
investigations into alleged or possible discriminatory practices in the 
Federal sector and for other functions vested in the Commission.
    9. To the Federal Labor Relations Authority, the General Counsel, 
the Federal Mediation and Conciliation Service, the Federal Service 
Impasses Panel, or an arbitrator when information is requested in 
connection with investigations of allegations of unfair practices, 
matters before an arbitrator or the Federal Service Impasses Panel.
    We will disclose information under this routine use, as necessary, 
to the Federal Labor Relations Authority, the General Counsel, the 
Federal Mediation and Conciliation Service, and the Federal Service 
Impasses Panel, or an arbitrator, when requested in connection with 
allegations of unfair labor practices, matters before an arbitrator or 
the Federal Service Impasses Panel.
    10. To the Merit Systems Protection Board or the Office of Special 
Counsel in connection with appeals, special studies of the civil 
service and other merit systems, review of rules and regulations, 
investigation of alleged or possible prohibited personnel practices, 
and other such functions promulgated in 5 U.S.C. chapter 12, or as may 
be authorized by law.
    We will disclose information under this routine use, as necessary, 
to the Merit Systems Protection Board or the Office of Special Counsel 
when requested in matters pending before the Merit Systems Protection 
Board or the Office of Special Counsel.
    11. To Federal, State, and local law enforcement agencies and 
private security contractors, as appropriate, information necessary:
     To enable them to protect the safety of SSA employees and 
the public, the security of the SSA workplace, and the operation of SSA 
facilities, or
     To assist investigations or prosecutions with respect to 
activities that affect such safety and security or activities that 
disrupt the operation of SSA facilities.
    We will disclose information under this routine use to law 
enforcement agencies and private security contractors when information 
is needed to respond to, investigate, or prevent, activities that 
jeopardize the security and safety of the public, employees or 
workplaces or that otherwise disrupt the operation of SSA facilities. 
Information would also be disclosed to assist in the prosecution of 
persons charged with violating a Federal, State or local law in 
connection with such activities.
    12. To Federal, State, or local agencies (or agents on their 
behalf) for administering cash or non-cash income maintenance or health 
maintenance programs (including programs under the Act). Such 
disclosures include, but are not limited to, release of information to:
     Railroad Retirement Board (RRB) for administering 
provisions of the Railroad Retirement and Social Security Acts relating 
to railroad employment and for administering the Railroad Unemployment 
Insurance Act;
     The Veterans Administration (VA) for administering 38 
U.S.C. 412, and upon request, information needed to determine 
eligibility for or amount of VA benefits or verifying other information 
with respect thereto;
     The Department of Labor for administering provisions of 
Title IV of the Federal Coal Mine Health and Safety Act, as amended by 
the Black Lung Benefits Act;
     State agencies for making determinations of Medicaid 
eligibility;
     State agencies for making determinations of food stamp 
eligibility under the food stamp program;
     To State audit agencies for auditing State supplementation 
payments and Medicaid eligibility considerations; and expenditures of 
Federal funds by the State in support of the Disability Determination 
Services;
     To State welfare departments pursuant to agreements with 
SSA for administration of State supplementation payments; for 
enrollment of welfare recipients for medical insurance under section 
1843 of the Act; and for conducting independent quality assurance 
reviews of SSI recipient records, provided that the agreement for 
Federal administration of the supplementation provides for such an 
independent review; and
     To State vocational rehabilitation agencies or State 
crippled children's service agencies (or other agencies

[[Page 34517]]

providing services to disabled children) for consideration of 
rehabilitation services per sections 222 and 1615 of the Act.
    We will disclose information under this routine use only for the 
purpose of supporting other government agencies that administer 
programs which have the same compatible purposes as SSA programs: e.g., 
eligibility, benefit amounts, or other matters of benefit status in a 
social security program and is relevant to determining the same matters 
in the other program.

B. Compatibility of Proposed Routine Uses

    The Privacy Act (5 U.S.C. 552a(b)(3)) and SSA's disclosure 
regulation (20 CFR part 401) permit us to disclose information under a 
published routine use for a purpose that is compatible with the purpose 
for which we collected the information. SSA's Regulations at 20 CFR 
401.150(c) permit us to disclose information under a routine use, where 
necessary, to carry out SSA programs. SSA's Regulations at 20 CFR 
401.120 provide that we will disclose information when a law 
specifically requires the disclosure. The proposed routine uses 
numbered 1 through 5 and 8 through 12, above, will ensure efficient 
administration of SSA programs administered through the NDMIS; the 
disclosure that would be made under routine uses number 6 and 7 are 
required by law. The proposed routine uses are appropriate and meet the 
relevant statutory and regulatory criteria.

III. Records Storage Medium and Safeguards for the Proposed New System 
Entitled the NDMIS

    SSA will maintain information in the NDMIS in electronic form. Only 
authorized SSA and contractor personnel who have a need for the 
information in the performance of their official duties will be 
permitted access to the information. We will safeguard the security of 
the information by requiring the use of access codes to enter the 
computer system that will maintain the data and will store computerized 
records in secured areas that are accessible only to employees who 
require the information to perform their official duties. Any manually 
maintained records will be kept in locked cabinets or in otherwise 
secure areas. Furthermore, SSA employees having access to SSA databases 
maintaining personal information must sign a sanction document 
annually, acknowledging their accountability for making unauthorized 
access to or disclosure of such information.
    Contractor personnel having access to data in the NDMIS will be 
required to adhere to SSA rules concerning safeguards, access and use 
of the data.
    SSA and contractor personnel having access to the data on this 
system will be informed of the criminal penalties of the Privacy Act 
for unauthorized access to or disclosure of information maintained in 
this system. See 5 U.S.C. 552a(i)(1).

IV. Effect of the Proposed NDMIS on the Rights of Individuals

    The proposed new system of records will maintain only that 
information that is necessary for the efficient and effective control 
and processing of the NDMIS in order to maintain, track and process 
SSA's litigation workload. Security measures will be employed that 
protect access to and preclude unauthorized disclosure of records in 
the proposed system of records. Therefore, we do not anticipate that 
the proposed system of records will have an unwarranted adverse effect 
on the rights of individuals.

    Dated: June 2, 2005.
Jo Anne B. Barnhart,
Commissioner.
Notice of System of Records Require by the Privacy Act of 1974, as 
Amended

System Number:
    60-0318.

System Name:
    National Docketing Management Information System (NDMIS).

Security Classification:
    None.

System Location:
    The Office of the General Counsel, Executive Officer, Room 600, 
Altmeyer Building, 6401 Security Boulevard, Baltimore, Maryland 21235.

Categories of Individuals Covered by the System:
    This system maintains information about (1) Individuals and/or 
their representatives who filed a claim for benefits under Social 
Security Act programs and who may pursue, or have pursued, litigation 
with SSA; (2) individuals and/or their representatives who have 
communicated or corresponded with SSA about a matter that may result in 
litigation with SSA; (3) current, former, and prospective SSA employees 
and/or their representatives who may pursue, or have pursued, 
litigation about employment issues with SSA; (4) individuals, including 
current, former and prospective employees against whom SSA may pursue, 
or has pursued, legal action; and (5) Government representatives who 
work on these matters.

Categories of Records in the System:
    The NDMIS consists of identification information about a variety of 
administrative and civil litigation and identification information 
about communications and correspondence that may result, or has 
resulted, in litigation brought against, or by, SSA. SSA receives 
records of court dockets relating to legal matters from individuals 
and/or their representatives who may pursue, or have pursued, 
litigation with SSA. SSA receives documents submitted or filed by 
plaintiffs, grievants, complainants and appellants to prosecute civil 
or administrative litigation against SSA. NDMIS contains identification 
information about the litigation initiated against SSA by individuals 
who have filed a claim for benefits under SSA programs as well as civil 
rights complaints; and by current, former, and prospective employees 
such as complaints, grievances, unfair labor practice claims, appeals 
and waiver requests. SSA receives inquiries, communications and 
correspondence from individuals that may result in litigation brought 
against, or by, SSA. This system contains information about these 
matters, including the name of the individual/claimant/SSA employee, 
his/her Social Security number (SSN), date of the initial contact, type 
of inquiry, court civil action number, district court name, 
administrative case number, administrative case name, status of the 
case, disposition of the case, name of the claimant's representative 
and Employer Identification number, if applicable, and identification 
information about the Government's representatives.

Authority for Maintenance of the System:
    Sections 205(a) (42 U.S.C. 405(a)), 206(a) (42 U.S.C. 406(a)) and 
(1631(d) (42 U.S.C. 1383(d)) of the Social Security Act, as amended; 44 
U.S.C. 3103 et seq., as amended; 5 U.S.C. 7121, as amended; 5 CFR part 
771; 5 CFR part 1201, as amended; 42 U.S.C. 2000e et seq., as amended; 
29 CFR chapter XVI, as amended; 29 U.S.C. 633a and 701 et seq., as 
amended.

Purpose(s):
    The Office of the General Counsel (OGC) in SSA is responsible for 
the Agency's litigation workloads. The NDMIS system enables OGC to 
control, track, maintain and process these workloads. The system 
retains the history of a case and tracks movement of the case through 
the various levels of

[[Page 34518]]

administrative and civil litigation. Information about events at each 
level are maintained in this system to aid OGC's offices in SSA 
headquarters, and its 10 regional offices, in all phases of processing 
this workload through the resolution of each legal matter.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    1. To the Office of the President for the purpose of responding to 
an individual pursuant to an inquiry received from that individual or 
from a third party on his or her behalf.
    2. To a congressional office in response to an inquiry from that 
office made at the request of the subject of a record.
    3. To the Department of Justice (DOJ), a court or other tribunal, 
or another party before such tribunal when:
     SSA, or any component thereof; or
     Any SSA employee in his/her official capacity; or
     Any SSA employee in his/her individual capacity where DOJ 
(or SSA where it is authorized to do so) has agreed to represent the 
employee; or
     the United States or any agency thereof where SSA 
determines that the litigation is likely to affect the operations of 
SSA or any of its components,

is party to litigation or has an interest in such litigation, and SSA 
determines that the use of such records by DOJ, a court or other 
tribunal, or another party before such tribunal, is relevant and 
necessary to the litigation, provided, however, that in each case, SSA 
determines that such disclosure is compatible with the purpose for 
which the records were collected.
    Disclosure may be made for routine uses as indicated below. 
However, disclosure of any information defined as ``return'' or 
``return information'' under 26 U.S.C. 6103 of the Internal Revenue 
Code will not be made unless authorized by a statute, the Internal 
Revenue Service (IRS) or IRS regulations.
    4. To student volunteers, individuals working under a personal 
services contract, and other individuals performing functions for SSA, 
but technically not having the status of Agency employees if they need 
access to the records in order to perform their assigned Agency 
functions.
    5. To contractors and other Federal agencies, as necessary, for the 
purpose of assisting SSA in the efficient administration of its 
programs. We contemplate disclosing information under this routine use 
only in situations in which SSA may enter into a contractual or similar 
agreement with a third party to assist in accomplishing an Agency 
function relating to this system of records.
    6. Non-tax return information which is not restricted from 
disclosure by Federal law may be disclosed to the General Services 
Administration (GSA) and the National Archives and Records 
Administration (NARA) under 44 U.S.C. 2904 and 2906, as amended by NARA 
Act of 1984, for the use of those Agencies in conducting records 
management studies.
    7. The Commissioner shall disclose to the Secretary of Health and 
Human Services (HHS), or to any State, any record or information 
requested in writing by the Secretary to be so disclosed for the 
purpose of administering any program administered by the Secretary, if 
records or information of such type were so disclosed under applicable 
rules, regulations and procedures in effect before the date of 
enactment of the Social Security Independence and Program Improvements 
Act of 1994.
    8. To the Equal Employment Opportunity Commission (EEOC) when 
requested in connection with investigations into alleged or possible 
discriminatory practices in the Federal sector, examination of Federal 
affirmative employment programs, compliance by Federal agencies with 
the Uniform Guidelines on Employee Selection Procedures, or other 
functions vested in the Commission.
    9. To the Federal Labor Relations Authority, the General Counsel, 
the Federal Mediation and Conciliation Service, the Federal Service 
Impasses Panel, or an arbitrator when information is requested in 
connection with the investigations of allegations of unfair practices, 
matters before an arbitrator or the Federal Service Impasses Panel.
    10. To the Merit Systems Protection Board or the Office of Special 
Counsel in connection with appeals, special studies of the civil 
service and other merit systems, review of rules and regulations, 
investigation of alleged or possible prohibited personnel practices, 
and other such functions promulgated in 5 U.S.C. chapter 12, or as may 
be authorized by law.
    11. To Federal, State, and local law enforcement agencies and 
private security contractors, as appropriate, information necessary:
     To enable them to protect the safety of SSA employees and 
the public, the security of the SSA workplace, the operation of SSA 
facilities, or
     To assist investigations or prosecutions with respect to 
activities that affect such safety and security or activities that 
disrupt the operation of SSA facilities.
    12. To Federal, State, or local agencies (or agents on their 
behalf) for administering cash or non-cash income maintenance or health 
maintenance programs (including programs under the Act). Such 
disclosures include, but are not limited to, release of information to:
     Railroad Retirement Board (RRB) for administering 
provisions of the Railroad Retirement and Social Security Acts relating 
to railroad employment and for administering the Railroad Unemployment 
Insurance Act;
     The Veterans Administration (VA) for administering 38 
U.S.C. 412, and upon request, information needed to determine 
eligibility for or amount of VA benefits or verifying other information 
with respect thereto;
     The Department of Labor for administering provisions of 
Title IV of the Federal Coal Mine Health and Safety Act, as amended by 
the Black Lung Benefits Act;
     State agencies for making determinations of Medicaid 
eligibility;
     State agencies for making determinations of food stamp 
eligibility under the food stamp program;
     To State audit agencies for auditing State supplementation 
payments and Medicaid eligibility considerations; and expenditures of 
Federal funds by the State in support of the Disability Determination 
Services (DDS);
     To State welfare departments pursuant to agreements with 
SSA for administration of State supplementation payments; for 
enrollment of welfare recipients for medical insurance under section 
1843 of the Act; and for conducting independent quality assurance 
reviews of SSI recipient records, provided that the agreement for 
Federal administration of the supplementation provides for such an 
independent review; and
     To State vocational rehabilitation agencies or State 
crippled children's service agencies (or other agencies providing 
services to disabled children) for consideration of rehabilitation 
services per sections 222 and 1615 of the Act.

Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposing of Records in the System:
Storage:
    Records in this system are maintained electronically.

Retrievability:
    Records are retrievable by claimant/employee name, his/her SSN, 
administrative tribunal number or court civil action number.

[[Page 34519]]

Safeguards:
    Security measures include the use of access codes to enter the 
computer system which will maintain the data and the storage of 
computerized records in secured areas that are accessible only to 
employees who require the information in performing their official 
duties. SSA employees who have access to the data will be informed of 
the criminal penalties of the Privacy Act for unauthorized access to or 
disclosure of information maintained in the system. See 5 U.S.C. 
552a(i)(1).
    Contractor personnel having access to data in the system of records 
will be required to adhere to SSA rules concerning safeguards, access 
and use of the data.

Retention and Disposal:
    Data will be maintained electronically on all active Agency 
litigation workloads from receipt through resolution. Information in 
this new system of records will be retained in accordance with OGC's 
internal policy directive that information will be retained until final 
disposition of the matter.

System Manager and Address:
    Executive Officer, Office of the General Counsel, Social Security 
Administration, 6401 Security Blvd., Baltimore, Maryland 21235-6401.

Notification Procedure(s):
    An individual can determine if this system contains a record about 
him/her by writing to the systems manager at the above address and 
providing his/her name, SSN or other information that may be in the 
system of records that will identify him/her. An individual requesting 
notification of records in person should provide the same information, 
as well as provide an identity document, preferably with a photograph, 
such as a driver's license. If an individual does not have any 
identification documents sufficient to establish his/her identity, the 
individual must certify in writing that he/she is the person claimed to 
be and that he/she understands that the knowing and willful request 
for, or acquisition of, a record pertaining to another individual under 
false pretenses is a criminal offense.
    If notification is requested by telephone, an individual must 
verify his/her identity by providing identifying information that 
parallels the record to which notification is being requested. If we 
determine that the identifying information that the individual provides 
by telephone is insufficient, we will require the individual to submit 
a request in writing or in person. If an individual is requesting 
information by telephone on behalf of another individual, the subject 
individual must be connected with SSA and the requesting individual in 
the same phone call. SSA will establish the subject individual's 
identity (his/her name, SSN, address, date of birth and place of birth 
along with one other piece of information such as mother's maiden name) 
and ask for his/her consent in providing information to the requesting 
individual.
    If a request for notification is submitted by mail, an individual 
must include a notarized statement to SSA to verify his/her identity or 
must certify in the request that he/she is the person claimed to be and 
that he/she understands that the knowing and willful request for, or 
acquisition of, a record pertaining to another individual under false 
pretenses is a criminal offense. These procedures are in accordance 
with SSA Regulations (20 CFR 401.45).

Record Access Procedure(s):
    Same as ``Notification'' procedure(s). Requesters also should 
specify reasonably the record contents they are seeking. These 
procedures are in accordance with SSA Regulations (20 CFR 401.40).

Contesting Record Procedure(s):
    Same as ``Notification'' procedure(s). Requesters also should 
reasonably identify the record, specify the information they are 
contesting, and state the corrective action sought and the reasons for 
the correction with supporting justification showing how the record is 
untimely, incomplete, inaccurate or irrelevant. These procedures are in 
accordance with SSA Regulations (20 CFR 401.65).

Record Source Categories:
    Information in this system is obtained from SSA claimants and/or 
their representatives; SSA employees (current, former and prospective) 
and/or their representatives; Government contractors; SSA personnel and 
records; documents relating to the claim, appeal, grievance or 
complaint; civil courts; the Equal Employment Opportunity Commission, 
the Merit Systems Protection Board and other similar organizations, and 
from information on incoming legal matters relating to litigation or 
possible litigation with the Agency.

Systems Exempted from Certain Provisions of the Privacy Act:
    None.
[FR Doc. 05-11745 Filed 6-13-05; 8:45 am]
BILLING CODE 4191-02-P