Privacy Act of 1974; Systems of Records, 34178-34185 [05-11636]
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34178
ACTION:
Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices
Notice.
SUMMARY: An open meeting of the
Taxpayer Advocacy Panel Earned
Income Tax Credit Issue Committee will
be conducted (via teleconference). The
Taxpayer Advocacy Panel is soliciting
public comments, ideas and suggestions
on improving customer service at the
Internal Revenue Service.
DATES: The meeting will be held
Thursday, July 21, 2005.
FOR FURTHER INFORMATION CONTACT:
Audrey Y. Jenkins at 1–888–912–1227
(toll-free), or 718–488–2085 (non tollfree).
SUPPLEMENTARY INFORMATION: Notice is
hereby given pursuant to Section
10(a)(2) of the Federal Advisory
Committee Act, 5 U.S.C. App. (1988)
that an open meeting of the Taxpayer
Advocacy Panel Earned Income Tax
Credit Issue Committee will be held
Thursday, July 21, 2005 from 2 pm to
3 p.m. ET via a telephone conference
call. The public is invited to make oral
comments. Individual comments will be
limited to 5 minutes. For information or
to confirm attendance, notification of
intent to attend the meeting must be
made with Audrey Y. Jenkins. Ms.
Jenkins may be reached at 1–888–912–
1227 or (718) 488–2085, send written
comments to Audrey Y. Jenkins, TAP
Office, 10 MetroTech Center, 625 Fulton
Street, Brooklyn, NY 11201 or post
comments to the Web site: https://
www.improveirs.org. Due to limited
conference lines, notification of intent
to participate in the telephone
conference call meeting must be made
in advance.
The agenda will include various IRS
issues.
Dated: June 3, 2005.
Martha Curry,
Acting Director, Taxpayer Advocacy Panel.
[FR Doc. E5–3013 Filed 6–10–05; 8:45 am]
BILLING CODE 4830–01–P
DEPARTMENT OF THE TREASURY
United States Mint
Systems Covered by This Notice
This notice covers all systems of
records adopted by the U.S. Mint up to
May 2, 2005. The systems notices are
reprinted in their entirety following the
Table of Contents.
Dated: June 2, 2005.
Nicholas Williams,
Deputy Assistant Secretary for Headquarters
Operations.
Table of Contents
United States Mint
MINT .001—Cash Receivable Accounting
Information System
MINT .003—Employee and Former Employee
Travel & Training Accounting
Information System
MINT .004—Occupational Safety and Health,
Accident and Injury Records, and Claims
for Injuries or Damage Compensation
Records
MINT .005—Employee-Supervisor
Performance Evaluation, Counseling, and
Time and Attendance Records
MINT .007—General Correspondence
MINT .008—Employee Background
Investigations Files
MINT .009—Mail Order and Catalogue Sales
System (MACS), Customer Mailing List,
Order Processing Record for Coin Sets,
Medals And Numismatic Items, and
Records of Undelivered Orders, Product
Descriptions, Availability And Inventory
MINT .012—Grievances. Union/Agency
Negotiated Grievances; Adverse
Performance Based Personnel Actions;
Discrimination Complaints; Third Party
Actions United States Mint
Privacy Act of 1974; Systems of
Records
TREASURY/U.S. MINT .001
Cash Receivable Accounting
Information System—Treasury/United
States Mint.
AGENCY:
DEPARTMENT OF THE TREASURY
Internal Revenue Service
Open Meeting of the Wage &
Investment Reducing Taxpayer Burden
(Notices) Issue Committee of the
Taxpayer Advocacy Panel
Internal Revenue Service (IRS),
Treasury.
ACTION: Notice.
AGENCY:
SUMMARY: An open meeting of the Wage
& Investment Reducing Taxpayer
Burden (Notices) Issue Committee of the
Taxpayer Advocacy Panel will be
conducted (via teleconference). The
16:45 Jun 10, 2005
Dated: June 3, 2005.
Martha Curry,
Acting Director, Taxpayer Advocacy Panel.
[FR Doc. E5–3014 Filed 6–10–05; 8:45 am]
revisions include changes under the
headings ‘‘Notification procedure,’’
‘‘Record access procedures,’’ and
‘‘Contesting record procedures.’’ The
language under these headings has been
updated to reflect the instructions found
in 31 CFR part 1, subpart C, appendix
H.
United States Mint, Treasury.
ACTION: Notice of systems of records.
BILLING CODE 4830–01–P
VerDate jul<14>2003
Taxpayer Advocacy Panel is soliciting
public comments, ideas and suggestions
on improving customer service at the
Internal Revenue Service.
DATES: The meeting will be held
Thursday, July 7, 2005 from 12 p.m.–1
p.m. e.t.
FOR FURTHER INFORMATION CONTACT:
Sallie Chavez at 1–888–912–1227, or
954–423–7979.
SUPPLEMENTARY INFORMATION: Notice is
hereby given pursuant to section
10(a)(2) of the Federal Advisory
Committee Act, 5 U.S.C. App. (1988)
that an open meeting of the Wage &
Investment Reducing Taxpayer Burden
(Notices) Issue Committee of the
Taxpayer Advocacy Panel will be held
Thursday, July 7, 2005, from 12 p.m. to
1 p.m. e.t. via a telephone conference
call. If you would like to have the TAP
consider a written statement, please call
1–888–912–1227 or 954–423–7979, or
write Sallie Chavez, TAP Office, 1000
South Pine Island Road, Suite 340,
Plantation, FL 33324. Due to limited
conference lines, notification of intent
to participate in the telephone
conference call meeting must be made
with Sallie Chavez. Ms. Chavez can be
reached at 1–888–912–1227 or 954–
423–7979, or post comments to the Web
site: https://www.improveirs.org.
The agenda will include: Various IRS
issues.
Jkt 205001
SUMMARY: In accordance with the
requirements of the Privacy Act of 1974,
as amended, 5 U.S.C. 552a, the U.S.
Mint, Treasury, is publishing its Privacy
Act systems of records.
SUPPLEMENTARY INFORMATION: Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a) and the Office of Management and
Budget (OMB), Circular No. A–130, the
U.S. Mint has completed a review of its
Privacy Act systems of records notices
to identify changes that will more
accurately describe these records.
The notices have been revised by the
addition of a ‘‘purpose(s)’’ heading and
the associated paragraph. Other
PO 00000
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SYSTEM NAME:
SYSTEM LOCATION:
(1) United States Mint, 801 9th Street,
NW., Washington, DC 20220;
(2) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106;
(3) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann
Street, San Francisco, CA 94102;
(5) United States Mint, West Point,
NY 10996;
(6) United States Bullion Depository,
Fort Knox, KY 40121.
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Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees and former employees of
the United States Mint. Members of the
public and Mint employees who have
purchased numismatic items from Mint
sales outlets.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Receivables due from Mint
employees, former employees and
general public for lost Government
property, salary overpayments, and cash
sales of over-the-counter numismatic
items; and (2) Receivables due from
Mint employees and former employees
who have outstanding travel advances
and/or salary advances, and/or leave
advances (cash equivalents).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
(7) The news media in accordance
with guidelines contained in 28 CFR
50.2 which relate to an agency’s
functions relating to civil and criminal
proceedings;
(8) Unions recognized as exclusive
bargaining representatives under the
Civil Service Reform Act of 1978, 5
U.S.C. 7111 and 7114;
(9) Third parties during the course of
an investigation to the extent necessary
to obtain information pertinent to the
investigation.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
34179
Disclosure Officer, United States Mint,
801 9th Street, NW., Washington, DC
20220.
The individual must submit a written
request containing identification such
as: (a) Employee identification; (b)
Driver’s license; (c) Other means of
identification, including social security
number and date of birth.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
STORAGE:
Paper documents and electronic
records.
U.S. Mint employees and appropriate
agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
5 U.S.C. 5537 and 31 U.S.C.
5111(a)(3).
RETRIEVABILITY:
PURPOSE(S):
SAFEGUARDS:
SYSTEM NAME:
The purpose of this system is to
permit the U.S. Mint to track and record
the creation and payments of money
owed to the United States Mint.
Storage in filing cabinets with access
by authorized accounting personnel.
Employee and Former Employee
Travel and Training Accounting
Information System—Treasury/United
States Mint.
Name or number substitute.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Accounting offices, managers,
supervisors and government officials
pertaining to cash receivables and debts
owed the Government;
(2) Appropriate Federal, State, local,
or foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(3) A Federal, State, or local agency,
maintaining civil, criminal or other
relevant enforcement information or
other pertinent information, which has
requested information relevant to or
necessary to the requesting agency’s or
the bureau’s hiring or retention of an
employee, or issuance of a security
clearance, license, contract, grant, or
other benefit;
(4) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in
accordance with formal or informal
international agreements;
(6) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
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16:45 Jun 10, 2005
Jkt 205001
RETENTION AND DISPOSAL:
General records control schedule,
GAO rules and regulations, United
States Mint Records Control Schedule.
Records are destroyed in accordance
with National Archives and Records
Administration regulations.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Chief Financial Officer, United
States Mint, 801 9th Street, NW.,
Washington, DC 20220;
(2) Financial Manager, United States
Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Financial Manager, United States
Mint, 320 West Colfax Avenue, Denver,
CO 80204;
(4) Financial Manager, United States
Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Chief, Accounting Division,
United States Mint, West Point, NY
10996;
(6) Administrative Officer, United
States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are named in this
system of records, or seeking access to
any record contained in the system of
records, or seeking to contest its
content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Manager(s)’’ above). Inquiries
may be made in accordance with
instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should
be addressed to the following official:
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TREASURY/U.S. MINT .003
SYSTEM LOCATION:
(1) United States Mint, 801 9th Street,
NW., Washington, DC 20220;
(2) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106;
(3) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann
Street, San Francisco, CA 94102;
(5) United States Mint, West Point,
NY 10996;
(6) United States Bullion Depository,
Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees and former employees of
the United States Mint who have
engaged in travel and training.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Schedule of Payments generated
from the Electronic Certification System
(ECS) with supporting documents such
as: (a) SF 1012 Travel Voucher; (b) SF
1038 Application and Account for
Advance of Funds; (2) Travel
Authorities; (3) SF–182, Request,
Authorization, Agreement and
Certification of Training.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapters 41 and 57.
PURPOSE(S):
The purpose of this system is to
permit the U.S. Mint to track and record
the creation and payments of travel and
training advances owed to the United
States Mint.
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Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Accounting offices, managers,
supervisors and government officials
pertaining to cash receivables and debts
owed the Government;
(2) Appropriate Federal, State, local,
or foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(3) A Federal, State, or local agency,
maintaining civil, criminal or other
relevant enforcement information or
other pertinent information, which has
requested information relevant to or
necessary to the requesting agency’s or
the bureau’s hiring or retention of an
employee, or issuance of a security
clearance, license, contract, grant, or
other benefit;
(4) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in
accordance with formal or informal
international agreements;
(6) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(7) The news media in accordance
with guidelines contained in 28 CFR
50.2 which relate to an agency’s
functions relating to civil and criminal
proceedings;
(8) Unions recognized as exclusive
bargaining representatives under the
Civil Service Reform Act of 1978, 5
U.S.C. 7111 and 7114;
(9) Third parties during the course of
an investigation to the extent necessary
to obtain information pertinent to the
investigation.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
RETENTION AND DISPOSAL:
General Records Control Schedule,
GAO rules and regulations, United
States Mint Records Control Schedule
are destroyed in accordance with
National Archives and Records
Administration regulations.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Chief Financial Officer, United
States Mint, 801 9th Street, NW.,
Washington, DC 20220;
(2) Financial Manager, United States
Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Financial Manager, United States
Mint, 320 West Colfax Avenue, Denver,
CO 80204;
(4) Financial Manager, United States
Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Chief, Accounting Division,
United States Mint, West Point, NY
10996;
(6) Administrative Officer, United
States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are named in this
system of records, or seeking access to
any record contained in the system of
records, or seeking to contest its
content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Manager(s)’’ above). Inquiries
may be made in accordance with
instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should
be addressed to the following official:
Disclosure Officer, United States Mint,
801 9th Street, NW., Washington, DC
20220.
The individual must submit a written
request containing identification such
as: (a) Employee identification; (b)
Driver’s license; (c) Other means of
identification, including social security
number and date of birth.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
STORAGE:
United States Mint employees and
appropriate agency officials.
Paper documents and electronic
records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
RETRIEVABILITY:
None.
Name or number substitute (social
security number, authority number).
TREASURY/U.S. MINT .004
SAFEGUARDS:
SYSTEM NAME:
Stored in filing cabinets with access
by authorized accounting personnel.
Occupational Safety and Health,
Accident and Injury Records, and
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16:45 Jun 10, 2005
Jkt 205001
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Claims for Injuries or Damage
Compensation Records—Treasury/
United States Mint.
SYSTEM LOCATION:
(1) United States Mint, 801 9th Street,
NW., Washington, DC 20220:
(2) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106:
(3) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204:
(4) United States Mint, 155 Hermann
Street, San Francisco, CA 94102:
(5) United States Mint, West Point,
NY 10996.
(6) United States Bullion Depository,
Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
United States Mint employees, former
employees and members of the public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Accident/Injury/Illness Records;
Motor Vehicle Accident Data; Claims
against the Government, and Operators
Training/Licensing.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR
1910; E.O. 12196, 28 U.S.C. 2680 et seq;
31 U.S.C. 3701 and 3721; and 31 CFR
parts 3 and 4.
PURPOSE(S):
The purpose of this system is to
permit the U.S. Mint to more effectively
and efficiently process and manage
claims, and to provide statistics that
allow us to focus our resources in order
to continually improve the safety of our
workforce, work environment, and
equipment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate Federal, State, local,
or foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A Federal, State, or local agency,
maintaining civil, criminal or other
relevant enforcement information or
other pertinent information, which has
requested information relevant to or
necessary to the requesting agency’s or
the bureau’s hiring or retention of an
employee, or issuance of a security
clearance, license, contract, grant, or
other benefit;
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
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Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in
accordance with formal or informal
international agreements;
(5) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(6) The news media in accordance
with guidelines contained in 28 CFR
50.2 which relate to an agency’s
functions relating to civil and criminal
proceedings;
(7) Third parties during the course of
an investigation to the extent necessary
to obtain information pertinent to the
investigation;
(8) Physicians providing medical
services or advice to Mint management
and/or employees, or to private
physicians of Mint employees, for the
purpose of assisting in making medical
diagnoses or treatment.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
(5) Administrative Officer, United
States Mint, West Point, NY 10996;
(6) Administrative Officer, United
States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are named in this
system of records, or seeking access to
any record contained in the system of
records, or seeking to contest its
content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Manager(s)’’ above). Inquiries
may be made in accordance with
instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should
be addressed to the following official:
Disclosure Officer, United States Mint,
801 9th Street, NW., Washington, DC
20220.
The individual must submit a written
request containing identification such
as: (a) Employee identification; (b)
Driver’s license; (c) Other means of
identification, including social security
number and date of birth.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
STORAGE:
Paper documents and electronic
records.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RETRIEVABILITY:
By name, social security number, date
or location.
SAFEGUARDS:
Locked file cabinets available to
authorized personnel only, password
required.
RECORD SOURCE CATEGORIES:
Employees, supervisors, medical staff,
general public, and visitors to the
facilities of the United States Mint.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RETENTION AND DISPOSAL:
TREASURY/U.S. MINT .005
Records are retained in accordance
with General Records Control
Schedules; DOL, OSHA; EPA; and
United States Mint Records Control
Schedules; are destroyed in accordance
with National Archives and Records
Administration rules and regulations.
SYSTEM NAME:
SYSTEM MANAGER(S) AND ADDRESS:
(1) Assistant Director for Human
Resources, Associate Director for
Protection, Safety Officer, Treasury
Department, United States Mint, 801 9th
Street, NW., Washington, DC 20220;
(2) Human Resources Officer and
Safety Officer, United States Mint, 151
North Independence Mall East,
Philadelphia, PA 19106;
(3) Human Resources Officer, United
States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Human Resources Officer and
Safety Officer, United States Mint, 155
Hermann Street, San Francisco, CA
94102;
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Jkt 205001
Employee—Supervisor Performance
Evaluation, Counseling and Time and
Attendance Records—Treasury/United
States Mint.
SYSTEM LOCATION:
(1) United States Mint, 155 Hermann
Street, San Francisco, CA 94102;
(2) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204;
(3) United States Mint, 801 9th Street,
NW., Washington, DC 20220;
(4) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106;
(5) United States Mint, West Point,
NY;
(6) United States Bullion Depository,
Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
United States Mint employees and
former employees.
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34181
CATEGORIES OF RECORDS IN THE SYSTEM:
Information necessary for managers
and supervisors to effectively carry out
supervisory responsibilities. Included
are such records as: copies of personnel
actions, performance appraisal
including production and control,
disciplinary actions, overtime reports,
tardiness reports, work assignments,
training reports, applications for
employment, home addresses, leave
reports, employee awards. (Supervisors
maintain varying combinations of the
above records. Some supervisors may
maintain all or none of the above
records depending upon the nature and
size of the operation or organization and
the number of individuals supervised.)
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 and FPM Supplement
990—1, Section 3.
PURPOSE(S):
The purpose of this system is to
permit the U.S. Mint to: maintain
performance records used to support
awards, promotions, performance-based
actions, training and other personnel
actions, and to track and evaluate
performance based upon the
accomplishments of each employee; and
to accurately calculate employee leave
accruals, track usage, compensate
separating employees with lump sum
entitlements, and to bill employees who
owe payment for leave taken in excess
of their leave balance.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate Federal, State, local,
or foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A Federal, State, or local agency,
maintaining civil, criminal or other
relevant enforcement information or
other pertinent information, which has
requested information relevant to or
necessary to the requesting agency’s or
the bureau’s hiring or retention of an
employee, or issuance of a security
clearance, license, contract, grant, or
other benefit;
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
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Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices
(4) Foreign governments in
accordance with formal or informal
international agreements;
(5) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(6) The news media in accordance
with guidelines contained in 28 CFR
50.2 which relate to an agency’s
functions relating to civil and criminal
proceedings;
(7) Third parties during the course of
an investigation to the extent necessary
to obtain information pertinent to the
investigation.
The individual must submit a written
request containing identification such as
an employee identification and or
driver’s license.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
Employees, previous employers, and
appropriate agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
TREASURY/U.S. MINT .007
STORAGE:
SYSTEM NAME:
Paper documents maintained in
folders and electronic records.
General Correspondence—Treasury/
United States Mint.
RETRIEVABILITY:
SYSTEM LOCATION:
United States Mint, 801 9th Street,
NW., Washington, DC 20220.
By name.
SAFEGUARDS:
Stored in file cabinets and desks of
supervisors.
RETENTION AND DISPOSAL:
Retained as long as employee is under
their supervision.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Associate and Assistant Directors
and Director’s Staff, United States Mint,
801 9th Street, NW., Washington, DC
20220;
(2) Plant Manager, United States Mint,
151 North Independence Mall East,
Philadelphia, PA 19106;
(3) Plant Manager, United States Mint,
320 West Colfax Avenue, Denver, CO
80204;
(4) Plant Manager, United States Mint,
155 Hermann Street, San Francisco, CA
94102;
(5) Plant Manager, United States Mint,
West Point, NY 10996;
(6) Officer-in-Charge, United States
Bullion Depository, Fort Knox, KY
40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are named in this
system of records, or seeking access to
any record contained in the system of
records, or seeking to contest its
content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Manager(s)’’ above). Inquiries
may be made in accordance with
instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should
be addressed to the following official:
Disclosure Officer, United States Mint,
801 9th Street, NW., Washington, DC
20220.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in
accordance with formal or informal
international agreements;
(5) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(6) The news media in accordance
with guidelines contained in 28 CFR
50.2 which relate to an agency’s
functions relating to civil and criminal
proceedings;
(7) Third parties during the course of
an investigation to the extent necessary
to obtain information pertinent to the
investigation.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Members of the public, Members of
Congress, Mint officials and officials
from other Federal agencies.
STORAGE:
CATEGORIES OF RECORDS IN THE SYSTEM:
RETRIEVABILITY:
Incoming correspondence and replies
pertaining to the mission, function and
operation of the United States Mint.
By name (limited retrievability by
subject and/or control number).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Maintained in limited access area
available only to appropriate agency
officials.
31 U.S.C. 5131 and 5132.
PURPOSE(S):
The purpose of this system is to
permit the U.S. Mint to respond
effectively and in a timely manner to the
correspondence that the agency receives
on many issues from its various
stakeholders, including Members of
Congress and the general public.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate Federal, State, local,
or foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A Federal, State, or local agency,
maintaining civil, criminal or other
relevant enforcement information or
other pertinent information, which has
requested information relevant to or
necessary to the requesting agency’s or
the bureau’s hiring or retention of an
employee, or issuance of a security
clearance, license, contract, grant, or
other benefit;
PO 00000
Frm 00101
Fmt 4703
Sfmt 4703
Paper documents and electronic
records.
SAFEGUARDS:
RETENTION AND DISPOSAL:
In accordance with the National
Archives and Records Administration’s
General Records Control Schedule and
the United States Mint Records Control
Schedule. Destroyed in accordance with
National Archives and Records
Administration regulation.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Executive Secretariat, United
States Mint, 801 9th Street, NW.,
Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are named in this
system of records, or seeking access to
any record contained in the system of
records, or seeking to contest its
content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Manager(s)’’ above). Inquiries
may be made in accordance with
instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should
be addressed to the following official:
Disclosure Officer, United States Mint,
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801 9th Street, NW., Washington, DC
20220.
The individual must submit a written
request containing his or her name.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
The general public, Members of
Congress and Federal officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/U.S. MINT .008
SYSTEM NAME:
Employee Background Investigations
Files—Treasury/United States Mint.
SYSTEM LOCATION:
United States Mint, 801 9th Street,
NW., Washington, DC 20220.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Mint employees and members of the
public suspected of criminal
misconduct against the United States
Mint.
clearance, license, contract, grant, or
other benefit;
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in
accordance with formal or informal
international agreements;
(5) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(6) The news media in accordance
with guidelines contained in 28 CFR
50.2 which relate to an agency’s
functions relating to civil and criminal
proceedings;
(7) Third parties during the course of
an investigation to the extent necessary
to obtain information pertinent to the
investigation.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents.
CATEGORIES OF RECORDS IN THE SYSTEM:
RETRIEVABILITY:
Name of individual, location of Mint
facility, and reports by security
personnel of the U.S. Mint Police.
SAFEGUARDS:
The individual must submit a written
request containing identification such
as: (a) Employee identification; (b)
Driver’s license; (c) Other means of
identification, including social security
number and date of birth.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
United States Mint and other law
enforcement officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
As authorized by 5 U.S.C. 552a (k)(2);
this system is exempt from the
following provisions, subsections (c)(3),
(d), (e)(1); (e)(4) (G), (H), and (I) and (f)
of 5 U.S.C. 552a.
TREASURY/U.S. MINT .009
SYSTEM NAME:
Mail-order and Catalogue Sales
System (MACS), Customer Mailing List,
Order Processing Record for Coin Sets,
Medals and Numismatic Items, and
records of undelivered orders, product
descriptions, availability and inventoryTreasury/United States Mint.
SYSTEM LOCATION:
By name.
United States Mint, 801 9th Street,
NW., Washington, DC 20220.
Title 18 U.S.C.
PURPOSE(S):
The purpose of this system is to
permit the U.S. Mint to collect and
maintain background investigation
records on potential applicants, and
current Mint employees and contractors
for issuance of security clearances,
access to Mint facilities or other
administrative reasons.
Routine uses of records maintained in
the system, including categories of users
and the purposes of such uses:
These records may be used to disclose
information to:
(1) Appropriate Federal, State, local,
or foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A Federal, State, or local agency,
maintaining civil, criminal or other
relevant enforcement information or
other pertinent information, which has
requested information relevant to or
necessary to the requesting agency’s or
the bureau’s hiring or retention of an
employee, or issuance of a security
16:45 Jun 10, 2005
Jkt 205001
Files are kept in a combination locked
file cabinet in an area accessible to
authorized agency officials.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
RETENTION AND DISPOSAL:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
VerDate jul<14>2003
34183
CATEGORIES OF RECORDS IN THE SYSTEM:
Retained in accordance with United
States Mint Records Control Schedule;
are destroyed in accordance with
National Archives and Records
Administration rules and regulations.
Names, addresses, order history of
customers purchasing numismatic items
and of individuals who wish to receive
notification of numismatic offerings by
the Mint.
SYSTEM MANAGER(S) AND ADDRESS:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Office of Protection, United States
Mint, 801 9th Street, NW., Washington,
DC 20220.
31 U.S.C. 5111, 5112, 5132 and 31
CFR part 92.
NOTIFICATION PROCEDURE:
The purpose of this system is to
permit the U.S. Mint to: Maintain a
mailing list of customers to provide
continuous communication about
existing and upcoming numismatic
product offerings and activities; record
and maintain records of customer and
order information and to capture orders
through each stage of the order life
cycle; research and resolve orders that
were not successfully delivered to
customers; and maintain a list of its
products and to monitor and maintain
product inventory levels to meet
customer demand while remaining
within legislatively-mandated mintage
limits.
Requests from individuals wishing to
be notified if they are named in this
system of records, or seeking access to
any record contained in the system of
records, or seeking to contest its
content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Manager(s)’’ above). Inquiries
may be made in accordance with
instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should
be addressed to the following official:
Disclosure Officer, United States Mint,
801 9th Street, NW., Washington, DC
20220.
PO 00000
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Fmt 4703
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Members of the public.
PURPOSE(S):
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Accounting offices, managers,
supervisors and government officials
pertaining to cash receivables and debts
owed the Government;
(2) Appropriate Federal, State, local,
or foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(3) A Federal, State, or local agency,
maintaining civil, criminal or other
relevant enforcement information or
other pertinent information, which has
requested information relevant to or
necessary to the requesting agency’s or
the bureau’s hiring or retention of an
employee, or issuance of a security
clearance, license, contract, grant, or
other benefit;
(4) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in
accordance with formal or informal
international agreements;
(6) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(7) The news media in accordance
with guidelines contained in 28 CFR
50.2 which relate to an agency’s
functions relating to civil and criminal
proceedings;
(8) Third parties during the course of
an investigation to the extent necessary
to obtain information pertinent to the
investigation.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
with the customers. Separation of
functions; source documents
maintained in one division and
programming systems in another.
RETENTION AND DISPOSAL:
In accordance with the National
Archives and Records Administration
General Records Control Schedule and
the United States Mint Records Control
Schedule; are destroyed in accordance
with National Archives and Records
Administration regulations. Customer
names and addresses are maintained as
long as they are active.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Director for Sales and
Marketing, United States Mint, 801 9th
Street, NW., Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are named in this
system of records, or seeking access to
any record contained in the system of
records, or seeking to contest its
content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Manager(s)’’ above). Inquiries
may be made in accordance with
instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should
be addressed to the following official:
Disclosure Officer, United States Mint,
801 9th Street, NW., Washington, DC
20220.
The individual must submit a written
request containing the order number as
provided on the order card or copy of
both sides of canceled check; customer
number which appears on pre-printed
order cards or on face of check.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
Members of the public and
appropriate government officials.
STORAGE:
Paper documents and electronic
records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
RETRIEVABILITY:
Treasury/U.S. Mint .012
Name, customer number or order
number.
SYSTEM NAME:
None.
SAFEGUARDS:
CRT, password protection; only
designated persons may request
computer generated reports. Access to
any information pertaining to any
individual is limited to only those
individuals requiring the information to
accommodate handling of transactions
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16:45 Jun 10, 2005
Jkt 205001
Grievances. Union/Agency Negotiated
Grievances; Adverse Performance Based
Personnel Actions; Discrimination
Complaints; Third Party Actions—
Treasury/United States Mint.
SYSTEM LOCATION:
(1) United States Mint, 801 9th Street,
NW., Washington, DC 20220;
PO 00000
Frm 00103
Fmt 4703
Sfmt 4703
(2) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106;
(3) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann
Street, San Francisco, CA 94102;
(5) United States Mint, West Point,
NY 10996.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees and former employees of
the United States Mint.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records contains
information or documents relating to
union or agency grievances filed under
provisions of negotiated grievance
procedures and employee grievances
filed under the provisions of
administrative grievance procedures;
such grievances may relate to adverse
actions, performance-based actions and
other personnel matters, and include the
decisions of third parties where
applicable. The system also includes
records relating to discrimination
complaint procedures, including
decisions of appropriate third parties
where applicable.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7701 and 7702; 5 U.S.C. Ch.
75; and 5 U.S.C. Ch. 71. Executive
Orders 11491, 11616, 11636, 11838,
11901, 12027, 12107; 29 CFR 1613;
negotiated agreements between the
United States Mint and exclusively
recognized labor unions.
PURPOSE(S):
The purpose of this system is to
permit the U.S. Mint to: support actions
fall under Title 5, United States Code
(U.S.C.), Chapter 43; track and maintain
discrimination complaints; and enforce
judgments ordered, and to maintain
historical reference to ensure
consistency of all personnel actions that
may be subject to third party review.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate Federal, State, local,
or foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A Federal, State, or local agency,
maintaining civil, criminal or other
relevant enforcement information or
other pertinent information, which has
requested information relevant to or
necessary to the requesting agency’s or
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the bureau’s hiring or retention of an
employee, or issuance of a security
clearance, license, contract, grant, or
other benefit;
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(4) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(5) The news media in accordance
with guidelines contained in 28 CFR
50.2 which relate to an agency’s
functions relating to civil and criminal
proceedings;
(6) Unions recognized as exclusive
bargaining representatives under the
Civil Service Reform Act of 1978, 5
U.S.C. 7111 and 7114;
(7) Third parties during the course of
an investigation to the extent necessary
to obtain information pertinent to the
investigation.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic
records.
These records are filed by the names
of the individuals on whom they are
maintained or by the subject of the
action.
SAFEGUARDS:
Access to and use of these records are
limited to those agency officials whose
official duties require such access.
RETENTION AND DISPOSAL:
Retained in accordance with the
United States Mint Records Control
Schedules; are destroyed in accordance
with National Archives and Records
Administration rules and regulations.
Individuals who have filed a
grievance, appeal, or complaint about a
decision or determination made by an
agency or about conditions existing in
an agency already have been provided a
copy of the record. The contest,
amendment, or correction of a record is
permitted during the prosecution of the
action to whom the record pertains.
However, after a case has been closed
requests from individuals wishing to be
notified if they are named in this system
of records, or seeking access to any
record contained in the system of
records, or seeking to contest its
content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Manager(s)’’ above).
Inquiries may be made in accordance
with instructions appearing at 31 CFR
part 1, subpart C, appendix H. Inquiries
should be addressed to the following
official: Disclosure Officer, United
States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written
request with information sufficient to
verify the identity of the requester such
as full name, date of birth, a brief
description of the grievance and the
approximate date of submission.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
The sources of these records are as
follows: (a) Individual to whom the
record pertains; (b) Agency officials; (c)
Affidavits or statements from
employee(s); (d) Testimonies of
witnesses; (e) Official documents and
correspondence relating to the
grievance.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
BILLING CODE 4810–37–P
(1) Assistant Director for Human
Resources, United States Mint,
Department of the Treasury, 801 9th
Street, NW., Washington, DC 20220.
(2) Human Resources Officer, United
States Mint, 151 North Independence
Mall East, Philadelphia, PA 19106.
(3) Human Resources Officer, United
States Mint, 320 West Colfax Avenue,
Denver, CO 80204.
(4) Human Resources Officer, United
States Mint, 155 Hermann Street, San
Francisco, CA 94102.
Jkt 205001
See ‘‘Notification Procedure’’ above.
[FR Doc. 05–11636 Filed 6–10–05; 8:45 am]
SYSTEM MANAGER(S) AND ADDRESS:
16:45 Jun 10, 2005
NOTIFICATION PROCEDURE:
RECORD ACCESS PROCEDURES:
RETRIEVABILITY:
VerDate jul<14>2003
(5) Human Resources Officer, United
States Mint, West Point, NY 10996.
DEPARTMENT OF VETERANS
AFFAIRS
[OMB Control No. 2900–0519]
Proposed Information Collection
Activity: Proposed Collection;
Comment Request
Veterans Health
Administration, Department of Veterans
Affairs.
AGENCY:
PO 00000
Frm 00104
Fmt 4703
Sfmt 4703
ACTION:
34185
Notice.
SUMMARY: The Veterans Health
Administration (VHA), Department of
Veterans Affairs (VA), is announcing an
opportunity for public comment on the
proposed collection of certain
information by the agency. Under the
Paperwork Reduction Act (PRA) of
1995, Federal agencies are required to
publish notice in the Federal Register
concerning each proposed collection of
information, including each proposed
extension of a currently approved
collection, and allow 60 days for public
comment in response to the notice. This
notice solicits comments for information
needed to determine locality pay rates
for nurses at VA facilities.
DATES: Written comments and
recommendations on the proposed
collection of information should be
received on or before August 12, 2005.
ADDRESSES: Submit written comments
on the collection of information to Ann
W. Bickoff (193E1), Department of
Veterans Affairs, 810 Vermont Avenue,
NW., Washington, DC 20420 or e-mail:
ann.bickoff@hq.med.va.gov. Please refer
to ‘‘OMB Control No. 2900–0519’’ in
any correspondence.
FOR FURTHER INFORMATION CONTACT: Ann
W. Bickoff at (202) 273–8310 or FAX
(202) 273–9381.
SUPPLEMENTARY INFORMATION: Under the
PRA of 1995 (Pub. L. 104–13; 44 U.S.C.
3501–3521), Federal agencies must
obtain approval from the Office of
Management and Budget (OMB) for each
collection of information they conduct
or sponsor. This request for comment is
being made pursuant to Section
3506(c)(2)(A) of the PRA.
With respect to the following
collection of information, VHA invites
comments on: (1) Whether the proposed
collection of information is necessary
for the proper performance of VHA’s
functions, including whether the
information will have practical utility;
(2) the accuracy of VHA’s estimate of
the burden of the proposed collection of
information; (3) ways to enhance the
quality, utility, and clarity of the
information to be collected; and (4)
ways to minimize the burden of the
collection of information on
respondents, including through the use
of automated collection techniques or
the use of other forms of information
technology.
Title: Locality Pay System for Nurses
and Other Health Care Personnel, VA
Form 10–0132.
OMB Control Number: 2900–0519.
Type of Review: Extension of a
currently approved collection.
Abstract: VA Form 10–0132 is used to
collect data from the Bureau of Labor
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]]>Agencies
[Federal Register Volume 70, Number 112 (Monday, June 13, 2005)]
[Notices]
[Pages 34178-34185]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-11636]
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
United States Mint
Privacy Act of 1974; Systems of Records
AGENCY: United States Mint, Treasury.
ACTION: Notice of systems of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the U.S. Mint, Treasury, is publishing
its Privacy Act systems of records.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a) and the Office of Management and Budget (OMB), Circular
No. A-130, the U.S. Mint has completed a review of its Privacy Act
systems of records notices to identify changes that will more
accurately describe these records.
The notices have been revised by the addition of a ``purpose(s)''
heading and the associated paragraph. Other revisions include changes
under the headings ``Notification procedure,'' ``Record access
procedures,'' and ``Contesting record procedures.'' The language under
these headings has been updated to reflect the instructions found in 31
CFR part 1, subpart C, appendix H.
Systems Covered by This Notice
This notice covers all systems of records adopted by the U.S. Mint
up to May 2, 2005. The systems notices are reprinted in their entirety
following the Table of Contents.
Dated: June 2, 2005.
Nicholas Williams,
Deputy Assistant Secretary for Headquarters Operations.
Table of Contents
United States Mint
MINT .001--Cash Receivable Accounting Information System
MINT .003--Employee and Former Employee Travel & Training Accounting
Information System
MINT .004--Occupational Safety and Health, Accident and Injury
Records, and Claims for Injuries or Damage Compensation Records
MINT .005--Employee-Supervisor Performance Evaluation, Counseling,
and Time and Attendance Records
MINT .007--General Correspondence
MINT .008--Employee Background Investigations Files
MINT .009--Mail Order and Catalogue Sales System (MACS), Customer
Mailing List, Order Processing Record for Coin Sets, Medals And
Numismatic Items, and Records of Undelivered Orders, Product
Descriptions, Availability And Inventory
MINT .012--Grievances. Union/Agency Negotiated Grievances; Adverse
Performance Based Personnel Actions; Discrimination Complaints;
Third Party Actions United States Mint
TREASURY/U.S. MINT .001
System name:
Cash Receivable Accounting Information System--Treasury/United
States Mint.
System location:
(1) United States Mint, 801 9th Street, NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996;
(6) United States Bullion Depository, Fort Knox, KY 40121.
[[Page 34179]]
Categories of individuals covered by the system:
Employees and former employees of the United States Mint. Members
of the public and Mint employees who have purchased numismatic items
from Mint sales outlets.
Categories of records in the system:
(1) Receivables due from Mint employees, former employees and
general public for lost Government property, salary overpayments, and
cash sales of over-the-counter numismatic items; and (2) Receivables
due from Mint employees and former employees who have outstanding
travel advances and/or salary advances, and/or leave advances (cash
equivalents).
Authority for maintenance of the system:
5 U.S.C. 5537 and 31 U.S.C. 5111(a)(3).
Purpose(s):
The purpose of this system is to permit the U.S. Mint to track and
record the creation and payments of money owed to the United States
Mint.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Accounting offices, managers, supervisors and government
officials pertaining to cash receivables and debts owed the Government;
(2) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(3) A Federal, State, or local agency, maintaining civil, criminal
or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
employee, or issuance of a security clearance, license, contract,
grant, or other benefit;
(4) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in accordance with formal or informal
international agreements;
(6) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(7) The news media in accordance with guidelines contained in 28
CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings;
(8) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(9) Third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper documents and electronic records.
Retrievability:
Name or number substitute.
Safeguards:
Storage in filing cabinets with access by authorized accounting
personnel.
Retention and disposal:
General records control schedule, GAO rules and regulations, United
States Mint Records Control Schedule. Records are destroyed in
accordance with National Archives and Records Administration
regulations.
System manager(s) and address:
(1) Chief Financial Officer, United States Mint, 801 9th Street,
NW., Washington, DC 20220;
(2) Financial Manager, United States Mint, 151 North Independence
Mall East, Philadelphia, PA 19106;
(3) Financial Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Financial Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Chief, Accounting Division, United States Mint, West Point, NY
10996;
(6) Administrative Officer, United States Bullion Depository, Fort
Knox, KY 40121.
Notification procedure:
Requests from individuals wishing to be notified if they are named
in this system of records, or seeking access to any record contained in
the system of records, or seeking to contest its content, should be
addressed to the head of the organizational unit having immediate
custody of the records (See ``System Manager(s)'' above). Inquiries may
be made in accordance with instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should be addressed to the following
official: Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written request containing
identification such as: (a) Employee identification; (b) Driver's
license; (c) Other means of identification, including social security
number and date of birth.
Record access procedures:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
U.S. Mint employees and appropriate agency officials.
Exemptions claimed for the system:
None.
TREASURY/U.S. MINT .003
System name:
Employee and Former Employee Travel and Training Accounting
Information System--Treasury/United States Mint.
System location:
(1) United States Mint, 801 9th Street, NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996;
(6) United States Bullion Depository, Fort Knox, KY 40121.
Categories of individuals covered by the system:
Employees and former employees of the United States Mint who have
engaged in travel and training.
Categories of records in the system:
(1) Schedule of Payments generated from the Electronic
Certification System (ECS) with supporting documents such as: (a) SF
1012 Travel Voucher; (b) SF 1038 Application and Account for Advance of
Funds; (2) Travel Authorities; (3) SF-182, Request, Authorization,
Agreement and Certification of Training.
Authority for maintenance of the system:
5 U.S.C. Chapters 41 and 57.
Purpose(s):
The purpose of this system is to permit the U.S. Mint to track and
record the creation and payments of travel and training advances owed
to the United States Mint.
[[Page 34180]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Accounting offices, managers, supervisors and government
officials pertaining to cash receivables and debts owed the Government;
(2) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(3) A Federal, State, or local agency, maintaining civil, criminal
or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
employee, or issuance of a security clearance, license, contract,
grant, or other benefit;
(4) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in accordance with formal or informal
international agreements;
(6) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(7) The news media in accordance with guidelines contained in 28
CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings;
(8) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(9) Third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper documents and electronic records.
Retrievability:
Name or number substitute (social security number, authority
number).
Safeguards:
Stored in filing cabinets with access by authorized accounting
personnel.
Retention and disposal:
General Records Control Schedule, GAO rules and regulations, United
States Mint Records Control Schedule are destroyed in accordance with
National Archives and Records Administration regulations.
System manager(s) and address:
(1) Chief Financial Officer, United States Mint, 801 9th Street,
NW., Washington, DC 20220;
(2) Financial Manager, United States Mint, 151 North Independence
Mall East, Philadelphia, PA 19106;
(3) Financial Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Financial Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Chief, Accounting Division, United States Mint, West Point, NY
10996;
(6) Administrative Officer, United States Bullion Depository, Fort
Knox, KY 40121.
Notification procedure:
Requests from individuals wishing to be notified if they are named
in this system of records, or seeking access to any record contained in
the system of records, or seeking to contest its content, should be
addressed to the head of the organizational unit having immediate
custody of the records (See ``System Manager(s)'' above). Inquiries may
be made in accordance with instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should be addressed to the following
official: Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written request containing
identification such as: (a) Employee identification; (b) Driver's
license; (c) Other means of identification, including social security
number and date of birth.
Record access procedures:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
United States Mint employees and appropriate agency officials.
Exemptions claimed for the system:
None.
TREASURY/U.S. MINT .004
System name:
Occupational Safety and Health, Accident and Injury Records, and
Claims for Injuries or Damage Compensation Records--Treasury/United
States Mint.
System location:
(1) United States Mint, 801 9th Street, NW., Washington, DC 20220:
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106:
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204:
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102:
(5) United States Mint, West Point, NY 10996.
(6) United States Bullion Depository, Fort Knox, KY 40121.
Categories of individuals covered by the system:
United States Mint employees, former employees and members of the
public.
Categories of records in the system:
Accident/Injury/Illness Records; Motor Vehicle Accident Data;
Claims against the Government, and Operators Training/Licensing.
Authority for maintenance of the system:
5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR 1910; E.O. 12196, 28 U.S.C.
2680 et seq; 31 U.S.C. 3701 and 3721; and 31 CFR parts 3 and 4.
Purpose(s):
The purpose of this system is to permit the U.S. Mint to more
effectively and efficiently process and manage claims, and to provide
statistics that allow us to focus our resources in order to continually
improve the safety of our workforce, work environment, and equipment.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency, maintaining civil, criminal
or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
employee, or issuance of a security clearance, license, contract,
grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including
[[Page 34181]]
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
court-ordered subpoena, or in connection with criminal law proceedings;
(4) Foreign governments in accordance with formal or informal
international agreements;
(5) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media in accordance with guidelines contained in 28
CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings;
(7) Third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation;
(8) Physicians providing medical services or advice to Mint
management and/or employees, or to private physicians of Mint
employees, for the purpose of assisting in making medical diagnoses or
treatment.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper documents and electronic records.
Retrievability:
By name, social security number, date or location.
Safeguards:
Locked file cabinets available to authorized personnel only,
password required.
Retention and disposal:
Records are retained in accordance with General Records Control
Schedules; DOL, OSHA; EPA; and United States Mint Records Control
Schedules; are destroyed in accordance with National Archives and
Records Administration rules and regulations.
System manager(s) and address:
(1) Assistant Director for Human Resources, Associate Director for
Protection, Safety Officer, Treasury Department, United States Mint,
801 9th Street, NW., Washington, DC 20220;
(2) Human Resources Officer and Safety Officer, United States Mint,
151 North Independence Mall East, Philadelphia, PA 19106;
(3) Human Resources Officer, United States Mint, 320 West Colfax
Avenue, Denver, CO 80204;
(4) Human Resources Officer and Safety Officer, United States Mint,
155 Hermann Street, San Francisco, CA 94102;
(5) Administrative Officer, United States Mint, West Point, NY
10996;
(6) Administrative Officer, United States Bullion Depository, Fort
Knox, KY 40121.
Notification procedure:
Requests from individuals wishing to be notified if they are named
in this system of records, or seeking access to any record contained in
the system of records, or seeking to contest its content, should be
addressed to the head of the organizational unit having immediate
custody of the records (See ``System Manager(s)'' above). Inquiries may
be made in accordance with instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should be addressed to the following
official: Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written request containing
identification such as: (a) Employee identification; (b) Driver's
license; (c) Other means of identification, including social security
number and date of birth.
Record access procedures:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
Employees, supervisors, medical staff, general public, and visitors
to the facilities of the United States Mint.
Exemptions claimed for the system:
None.
TREASURY/U.S. MINT .005
System name:
Employee--Supervisor Performance Evaluation, Counseling and Time
and Attendance Records--Treasury/United States Mint.
System location:
(1) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(2) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(3) United States Mint, 801 9th Street, NW., Washington, DC 20220;
(4) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(5) United States Mint, West Point, NY;
(6) United States Bullion Depository, Fort Knox, KY 40121.
Categories of individuals covered by the system:
United States Mint employees and former employees.
Categories of records in the system:
Information necessary for managers and supervisors to effectively
carry out supervisory responsibilities. Included are such records as:
copies of personnel actions, performance appraisal including production
and control, disciplinary actions, overtime reports, tardiness reports,
work assignments, training reports, applications for employment, home
addresses, leave reports, employee awards. (Supervisors maintain
varying combinations of the above records. Some supervisors may
maintain all or none of the above records depending upon the nature and
size of the operation or organization and the number of individuals
supervised.)
Authority for maintenance of the system:
5 U.S.C. 301 and FPM Supplement 990--1, Section 3.
Purpose(s):
The purpose of this system is to permit the U.S. Mint to: maintain
performance records used to support awards, promotions, performance-
based actions, training and other personnel actions, and to track and
evaluate performance based upon the accomplishments of each employee;
and to accurately calculate employee leave accruals, track usage,
compensate separating employees with lump sum entitlements, and to bill
employees who owe payment for leave taken in excess of their leave
balance.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency, maintaining civil, criminal
or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
employee, or issuance of a security clearance, license, contract,
grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
[[Page 34182]]
(4) Foreign governments in accordance with formal or informal
international agreements;
(5) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media in accordance with guidelines contained in 28
CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings;
(7) Third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper documents maintained in folders and electronic records.
Retrievability:
By name.
Safeguards:
Stored in file cabinets and desks of supervisors.
Retention and disposal:
Retained as long as employee is under their supervision.
System manager(s) and address:
(1) Associate and Assistant Directors and Director's Staff, United
States Mint, 801 9th Street, NW., Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996;
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
Notification procedure:
Requests from individuals wishing to be notified if they are named
in this system of records, or seeking access to any record contained in
the system of records, or seeking to contest its content, should be
addressed to the head of the organizational unit having immediate
custody of the records (See ``System Manager(s)'' above). Inquiries may
be made in accordance with instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should be addressed to the following
official: Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written request containing
identification such as an employee identification and or driver's
license.
Record access procedures:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
Employees, previous employers, and appropriate agency officials.
Exemptions claimed for the system:
None.
TREASURY/U.S. MINT .007
System name:
General Correspondence--Treasury/United States Mint.
System location:
United States Mint, 801 9th Street, NW., Washington, DC 20220.
Categories of individuals covered by the system:
Members of the public, Members of Congress, Mint officials and
officials from other Federal agencies.
Categories of records in the system:
Incoming correspondence and replies pertaining to the mission,
function and operation of the United States Mint.
Authority for maintenance of the system:
31 U.S.C. 5131 and 5132.
Purpose(s):
The purpose of this system is to permit the U.S. Mint to respond
effectively and in a timely manner to the correspondence that the
agency receives on many issues from its various stakeholders, including
Members of Congress and the general public.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency, maintaining civil, criminal
or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
employee, or issuance of a security clearance, license, contract,
grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with formal or informal
international agreements;
(5) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media in accordance with guidelines contained in 28
CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings;
(7) Third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper documents and electronic records.
Retrievability:
By name (limited retrievability by subject and/or control number).
Safeguards:
Maintained in limited access area available only to appropriate
agency officials.
Retention and disposal:
In accordance with the National Archives and Records
Administration's General Records Control Schedule and the United States
Mint Records Control Schedule. Destroyed in accordance with National
Archives and Records Administration regulation.
System manager(s) and address:
Chief, Executive Secretariat, United States Mint, 801 9th Street,
NW., Washington, DC 20220.
Notification procedure:
Requests from individuals wishing to be notified if they are named
in this system of records, or seeking access to any record contained in
the system of records, or seeking to contest its content, should be
addressed to the head of the organizational unit having immediate
custody of the records (See ``System Manager(s)'' above). Inquiries may
be made in accordance with instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should be addressed to the following
official: Disclosure Officer, United States Mint,
[[Page 34183]]
801 9th Street, NW., Washington, DC 20220.
The individual must submit a written request containing his or her
name.
Record access procedures:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
The general public, Members of Congress and Federal officials.
Exemptions claimed for the system:
None.
TREASURY/U.S. MINT .008
System name:
Employee Background Investigations Files--Treasury/United States
Mint.
System location:
United States Mint, 801 9th Street, NW., Washington, DC 20220.
Categories of individuals covered by the system:
Mint employees and members of the public suspected of criminal
misconduct against the United States Mint.
Categories of records in the system:
Name of individual, location of Mint facility, and reports by
security personnel of the U.S. Mint Police.
Authority for maintenance of the system:
Title 18 U.S.C.
Purpose(s):
The purpose of this system is to permit the U.S. Mint to collect
and maintain background investigation records on potential applicants,
and current Mint employees and contractors for issuance of security
clearances, access to Mint facilities or other administrative reasons.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency, maintaining civil, criminal
or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
employee, or issuance of a security clearance, license, contract,
grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with formal or informal
international agreements;
(5) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media in accordance with guidelines contained in 28
CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings;
(7) Third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper documents.
Retrievability:
By name.
Safeguards:
Files are kept in a combination locked file cabinet in an area
accessible to authorized agency officials.
Retention and disposal:
Retained in accordance with United States Mint Records Control
Schedule; are destroyed in accordance with National Archives and
Records Administration rules and regulations.
System manager(s) and address:
Office of Protection, United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
Notification procedure:
Requests from individuals wishing to be notified if they are named
in this system of records, or seeking access to any record contained in
the system of records, or seeking to contest its content, should be
addressed to the head of the organizational unit having immediate
custody of the records (See ``System Manager(s)'' above). Inquiries may
be made in accordance with instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should be addressed to the following
official: Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written request containing
identification such as: (a) Employee identification; (b) Driver's
license; (c) Other means of identification, including social security
number and date of birth.
Record access procedures:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
United States Mint and other law enforcement officials.
Exemptions claimed for the system:
As authorized by 5 U.S.C. 552a (k)(2); this system is exempt from
the following provisions, subsections (c)(3), (d), (e)(1); (e)(4) (G),
(H), and (I) and (f) of 5 U.S.C. 552a.
TREASURY/U.S. MINT .009
System name:
Mail-order and Catalogue Sales System (MACS), Customer Mailing
List, Order Processing Record for Coin Sets, Medals and Numismatic
Items, and records of undelivered orders, product descriptions,
availability and inventory-Treasury/United States Mint.
System location:
United States Mint, 801 9th Street, NW., Washington, DC 20220.
Categories of individuals covered by the system:
Members of the public.
Categories of records in the system:
Names, addresses, order history of customers purchasing numismatic
items and of individuals who wish to receive notification of numismatic
offerings by the Mint.
Authority for maintenance of the system:
31 U.S.C. 5111, 5112, 5132 and 31 CFR part 92.
Purpose(s):
The purpose of this system is to permit the U.S. Mint to: Maintain
a mailing list of customers to provide continuous communication about
existing and upcoming numismatic product offerings and activities;
record and maintain records of customer and order information and to
capture orders through each stage of the order life cycle; research and
resolve orders that were not successfully delivered to customers; and
maintain a list of its products and to monitor and maintain product
inventory levels to meet customer demand while remaining within
legislatively-mandated mintage limits.
[[Page 34184]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Accounting offices, managers, supervisors and government
officials pertaining to cash receivables and debts owed the Government;
(2) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(3) A Federal, State, or local agency, maintaining civil, criminal
or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
employee, or issuance of a security clearance, license, contract,
grant, or other benefit;
(4) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in accordance with formal or informal
international agreements;
(6) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(7) The news media in accordance with guidelines contained in 28
CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings;
(8) Third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper documents and electronic records.
Retrievability:
Name, customer number or order number.
Safeguards:
CRT, password protection; only designated persons may request
computer generated reports. Access to any information pertaining to any
individual is limited to only those individuals requiring the
information to accommodate handling of transactions with the customers.
Separation of functions; source documents maintained in one division
and programming systems in another.
Retention and disposal:
In accordance with the National Archives and Records Administration
General Records Control Schedule and the United States Mint Records
Control Schedule; are destroyed in accordance with National Archives
and Records Administration regulations. Customer names and addresses
are maintained as long as they are active.
System manager(s) and address:
Associate Director for Sales and Marketing, United States Mint, 801
9th Street, NW., Washington, DC 20220.
Notification procedure:
Requests from individuals wishing to be notified if they are named
in this system of records, or seeking access to any record contained in
the system of records, or seeking to contest its content, should be
addressed to the head of the organizational unit having immediate
custody of the records (See ``System Manager(s)'' above). Inquiries may
be made in accordance with instructions appearing at 31 CFR part 1,
subpart C, appendix H. Inquiries should be addressed to the following
official: Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written request containing the order
number as provided on the order card or copy of both sides of canceled
check; customer number which appears on pre-printed order cards or on
face of check.
Record access procedures:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
Members of the public and appropriate government officials.
Exemptions claimed for the system:
None.
Treasury/U.S. Mint .012
System name:
Grievances. Union/Agency Negotiated Grievances; Adverse Performance
Based Personnel Actions; Discrimination Complaints; Third Party
Actions--Treasury/United States Mint.
System location:
(1) United States Mint, 801 9th Street, NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996.
Categories of individuals covered by the system:
Employees and former employees of the United States Mint.
Categories of records in the system:
This system of records contains information or documents relating
to union or agency grievances filed under provisions of negotiated
grievance procedures and employee grievances filed under the provisions
of administrative grievance procedures; such grievances may relate to
adverse actions, performance-based actions and other personnel matters,
and include the decisions of third parties where applicable. The system
also includes records relating to discrimination complaint procedures,
including decisions of appropriate third parties where applicable.
Authority for maintenance of the system:
5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 71.
Executive Orders 11491, 11616, 11636, 11838, 11901, 12027, 12107; 29
CFR 1613; negotiated agreements between the United States Mint and
exclusively recognized labor unions.
Purpose(s):
The purpose of this system is to permit the U.S. Mint to: support
actions fall under Title 5, United States Code (U.S.C.), Chapter 43;
track and maintain discrimination complaints; and enforce judgments
ordered, and to maintain historical reference to ensure consistency of
all personnel actions that may be subject to third party review.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency, maintaining civil, criminal
or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or
[[Page 34185]]
the bureau's hiring or retention of an employee, or issuance of a
security clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(5) The news media in accordance with guidelines contained in 28
CFR 50.2 which relate to an agency's functions relating to civil and
criminal proceedings;
(6) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(7) Third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper documents and electronic records.
Retrievability:
These records are filed by the names of the individuals on whom
they are maintained or by the subject of the action.
Safeguards:
Access to and use of these records are limited to those agency
officials whose official duties require such access.
Retention and disposal:
Retained in accordance with the United States Mint Records Control
Schedules; are destroyed in accordance with National Archives and
Records Administration rules and regulations.
System manager(s) and address:
(1) Assistant Director for Human Resources, United States Mint,
Department of the Treasury, 801 9th Street, NW., Washington, DC 20220.
(2) Human Resources Officer, United States Mint, 151 North
Independence Mall East, Philadelphia, PA 19106.
(3) Human Resources Officer, United States Mint, 320 West Colfax
Avenue, Denver, CO 80204.
(4) Human Resources Officer, United States Mint, 155 Hermann
Street, San Francisco, CA 94102.
(5) Human Resources Officer, United States Mint, West Point, NY
10996.
Notification procedure:
Individuals who have filed a grievance, appeal, or complaint about
a decision or determination made by an agency or about conditions
existing in an agency already have been provided a copy of the record.
The contest, amendment, or correction of a record is permitted during
the prosecution of the action to whom the record pertains. However,
after a case has been closed requests from individuals wishing to be
notified if they are named in this system of records, or seeking access
to any record contained in the system of records, or seeking to contest
its content, should be addressed to the head of the organizational unit
having immediate custody of the records (See ``System Manager(s)''
above).
Inquiries may be made in accordance with instructions appearing at
31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to
the following official: Disclosure Officer, United States Mint, 801 9th
Street, NW., Washington, DC 20220.
The individual must submit a written request with information
sufficient to verify the identity of the requester such as full name,
date of birth, a brief description of the grievance and the approximate
date of submission.
Record access procedures:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
The sources of these records are as follows: (a) Individual to whom
the record pertains; (b) Agency officials; (c) Affidavits or statements
from employee(s); (d) Testimonies of witnesses; (e) Official documents
and correspondence relating to the grievance.
Exemptions claimed for the system:
None.
[FR Doc. 05-11636 Filed 6-10-05; 8:45 am]
BILLING CODE 4810-37-P
