Privacy Act of 1974; Systems of Records, 34178-34185 [05-11636]

Download as PDF 34178 ACTION: Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices Notice. SUMMARY: An open meeting of the Taxpayer Advocacy Panel Earned Income Tax Credit Issue Committee will be conducted (via teleconference). The Taxpayer Advocacy Panel is soliciting public comments, ideas and suggestions on improving customer service at the Internal Revenue Service. DATES: The meeting will be held Thursday, July 21, 2005. FOR FURTHER INFORMATION CONTACT: Audrey Y. Jenkins at 1–888–912–1227 (toll-free), or 718–488–2085 (non tollfree). SUPPLEMENTARY INFORMATION: Notice is hereby given pursuant to Section 10(a)(2) of the Federal Advisory Committee Act, 5 U.S.C. App. (1988) that an open meeting of the Taxpayer Advocacy Panel Earned Income Tax Credit Issue Committee will be held Thursday, July 21, 2005 from 2 pm to 3 p.m. ET via a telephone conference call. The public is invited to make oral comments. Individual comments will be limited to 5 minutes. For information or to confirm attendance, notification of intent to attend the meeting must be made with Audrey Y. Jenkins. Ms. Jenkins may be reached at 1–888–912– 1227 or (718) 488–2085, send written comments to Audrey Y. Jenkins, TAP Office, 10 MetroTech Center, 625 Fulton Street, Brooklyn, NY 11201 or post comments to the Web site: http:// www.improveirs.org. Due to limited conference lines, notification of intent to participate in the telephone conference call meeting must be made in advance. The agenda will include various IRS issues. Dated: June 3, 2005. Martha Curry, Acting Director, Taxpayer Advocacy Panel. [FR Doc. E5–3013 Filed 6–10–05; 8:45 am] BILLING CODE 4830–01–P DEPARTMENT OF THE TREASURY United States Mint Systems Covered by This Notice This notice covers all systems of records adopted by the U.S. Mint up to May 2, 2005. The systems notices are reprinted in their entirety following the Table of Contents. Dated: June 2, 2005. Nicholas Williams, Deputy Assistant Secretary for Headquarters Operations. Table of Contents United States Mint MINT .001—Cash Receivable Accounting Information System MINT .003—Employee and Former Employee Travel & Training Accounting Information System MINT .004—Occupational Safety and Health, Accident and Injury Records, and Claims for Injuries or Damage Compensation Records MINT .005—Employee-Supervisor Performance Evaluation, Counseling, and Time and Attendance Records MINT .007—General Correspondence MINT .008—Employee Background Investigations Files MINT .009—Mail Order and Catalogue Sales System (MACS), Customer Mailing List, Order Processing Record for Coin Sets, Medals And Numismatic Items, and Records of Undelivered Orders, Product Descriptions, Availability And Inventory MINT .012—Grievances. Union/Agency Negotiated Grievances; Adverse Performance Based Personnel Actions; Discrimination Complaints; Third Party Actions United States Mint Privacy Act of 1974; Systems of Records TREASURY/U.S. MINT .001 Cash Receivable Accounting Information System—Treasury/United States Mint. AGENCY: DEPARTMENT OF THE TREASURY Internal Revenue Service Open Meeting of the Wage & Investment Reducing Taxpayer Burden (Notices) Issue Committee of the Taxpayer Advocacy Panel Internal Revenue Service (IRS), Treasury. ACTION: Notice. AGENCY: SUMMARY: An open meeting of the Wage & Investment Reducing Taxpayer Burden (Notices) Issue Committee of the Taxpayer Advocacy Panel will be conducted (via teleconference). The 16:45 Jun 10, 2005 Dated: June 3, 2005. Martha Curry, Acting Director, Taxpayer Advocacy Panel. [FR Doc. E5–3014 Filed 6–10–05; 8:45 am] revisions include changes under the headings ‘‘Notification procedure,’’ ‘‘Record access procedures,’’ and ‘‘Contesting record procedures.’’ The language under these headings has been updated to reflect the instructions found in 31 CFR part 1, subpart C, appendix H. United States Mint, Treasury. ACTION: Notice of systems of records. BILLING CODE 4830–01–P VerDate jul<14>2003 Taxpayer Advocacy Panel is soliciting public comments, ideas and suggestions on improving customer service at the Internal Revenue Service. DATES: The meeting will be held Thursday, July 7, 2005 from 12 p.m.–1 p.m. e.t. FOR FURTHER INFORMATION CONTACT: Sallie Chavez at 1–888–912–1227, or 954–423–7979. SUPPLEMENTARY INFORMATION: Notice is hereby given pursuant to section 10(a)(2) of the Federal Advisory Committee Act, 5 U.S.C. App. (1988) that an open meeting of the Wage & Investment Reducing Taxpayer Burden (Notices) Issue Committee of the Taxpayer Advocacy Panel will be held Thursday, July 7, 2005, from 12 p.m. to 1 p.m. e.t. via a telephone conference call. If you would like to have the TAP consider a written statement, please call 1–888–912–1227 or 954–423–7979, or write Sallie Chavez, TAP Office, 1000 South Pine Island Road, Suite 340, Plantation, FL 33324. Due to limited conference lines, notification of intent to participate in the telephone conference call meeting must be made with Sallie Chavez. Ms. Chavez can be reached at 1–888–912–1227 or 954– 423–7979, or post comments to the Web site: http://www.improveirs.org. The agenda will include: Various IRS issues. Jkt 205001 SUMMARY: In accordance with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the U.S. Mint, Treasury, is publishing its Privacy Act systems of records. SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office of Management and Budget (OMB), Circular No. A–130, the U.S. Mint has completed a review of its Privacy Act systems of records notices to identify changes that will more accurately describe these records. The notices have been revised by the addition of a ‘‘purpose(s)’’ heading and the associated paragraph. Other PO 00000 Frm 00097 Fmt 4703 Sfmt 4703 SYSTEM NAME: SYSTEM LOCATION: (1) United States Mint, 801 9th Street, NW., Washington, DC 20220; (2) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) United States Mint, West Point, NY 10996; (6) United States Bullion Depository, Fort Knox, KY 40121. E:\FR\FM\13JNN1.SGM 13JNN1 Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and former employees of the United States Mint. Members of the public and Mint employees who have purchased numismatic items from Mint sales outlets. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Receivables due from Mint employees, former employees and general public for lost Government property, salary overpayments, and cash sales of over-the-counter numismatic items; and (2) Receivables due from Mint employees and former employees who have outstanding travel advances and/or salary advances, and/or leave advances (cash equivalents). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: (7) The news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (8) Unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: 34179 Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. The individual must submit a written request containing identification such as: (a) Employee identification; (b) Driver’s license; (c) Other means of identification, including social security number and date of birth. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: STORAGE: Paper documents and electronic records. U.S. Mint employees and appropriate agency officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. 5 U.S.C. 5537 and 31 U.S.C. 5111(a)(3). RETRIEVABILITY: PURPOSE(S): SAFEGUARDS: SYSTEM NAME: The purpose of this system is to permit the U.S. Mint to track and record the creation and payments of money owed to the United States Mint. Storage in filing cabinets with access by authorized accounting personnel. Employee and Former Employee Travel and Training Accounting Information System—Treasury/United States Mint. Name or number substitute. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Accounting offices, managers, supervisors and government officials pertaining to cash receivables and debts owed the Government; (2) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (3) A Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (4) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (5) Foreign governments in accordance with formal or informal international agreements; (6) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; VerDate jul<14>2003 16:45 Jun 10, 2005 Jkt 205001 RETENTION AND DISPOSAL: General records control schedule, GAO rules and regulations, United States Mint Records Control Schedule. Records are destroyed in accordance with National Archives and Records Administration regulations. SYSTEM MANAGER(S) AND ADDRESS: (1) Chief Financial Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220; (2) Financial Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) Financial Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) Financial Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) Chief, Accounting Division, United States Mint, West Point, NY 10996; (6) Administrative Officer, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Manager(s)’’ above). Inquiries may be made in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to the following official: PO 00000 Frm 00098 Fmt 4703 Sfmt 4703 TREASURY/U.S. MINT .003 SYSTEM LOCATION: (1) United States Mint, 801 9th Street, NW., Washington, DC 20220; (2) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) United States Mint, West Point, NY 10996; (6) United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and former employees of the United States Mint who have engaged in travel and training. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Schedule of Payments generated from the Electronic Certification System (ECS) with supporting documents such as: (a) SF 1012 Travel Voucher; (b) SF 1038 Application and Account for Advance of Funds; (2) Travel Authorities; (3) SF–182, Request, Authorization, Agreement and Certification of Training. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Chapters 41 and 57. PURPOSE(S): The purpose of this system is to permit the U.S. Mint to track and record the creation and payments of travel and training advances owed to the United States Mint. E:\FR\FM\13JNN1.SGM 13JNN1 34180 Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Accounting offices, managers, supervisors and government officials pertaining to cash receivables and debts owed the Government; (2) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (3) A Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (4) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (5) Foreign governments in accordance with formal or informal international agreements; (6) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) The news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (8) Unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: RETENTION AND DISPOSAL: General Records Control Schedule, GAO rules and regulations, United States Mint Records Control Schedule are destroyed in accordance with National Archives and Records Administration regulations. SYSTEM MANAGER(S) AND ADDRESS: (1) Chief Financial Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220; (2) Financial Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) Financial Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) Financial Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) Chief, Accounting Division, United States Mint, West Point, NY 10996; (6) Administrative Officer, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Manager(s)’’ above). Inquiries may be made in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. The individual must submit a written request containing identification such as: (a) Employee identification; (b) Driver’s license; (c) Other means of identification, including social security number and date of birth. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: STORAGE: United States Mint employees and appropriate agency officials. Paper documents and electronic records. EXEMPTIONS CLAIMED FOR THE SYSTEM: RETRIEVABILITY: None. Name or number substitute (social security number, authority number). TREASURY/U.S. MINT .004 SAFEGUARDS: SYSTEM NAME: Stored in filing cabinets with access by authorized accounting personnel. Occupational Safety and Health, Accident and Injury Records, and VerDate jul<14>2003 16:45 Jun 10, 2005 Jkt 205001 PO 00000 Frm 00099 Fmt 4703 Sfmt 4703 Claims for Injuries or Damage Compensation Records—Treasury/ United States Mint. SYSTEM LOCATION: (1) United States Mint, 801 9th Street, NW., Washington, DC 20220: (2) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106: (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204: (4) United States Mint, 155 Hermann Street, San Francisco, CA 94102: (5) United States Mint, West Point, NY 10996. (6) United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: United States Mint employees, former employees and members of the public. CATEGORIES OF RECORDS IN THE SYSTEM: Accident/Injury/Illness Records; Motor Vehicle Accident Data; Claims against the Government, and Operators Training/Licensing. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR 1910; E.O. 12196, 28 U.S.C. 2680 et seq; 31 U.S.C. 3701 and 3721; and 31 CFR parts 3 and 4. PURPOSE(S): The purpose of this system is to permit the U.S. Mint to more effectively and efficiently process and manage claims, and to provide statistics that allow us to focus our resources in order to continually improve the safety of our workforce, work environment, and equipment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including E:\FR\FM\13JNN1.SGM 13JNN1 Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (4) Foreign governments in accordance with formal or informal international agreements; (5) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) The news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (7) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (8) Physicians providing medical services or advice to Mint management and/or employees, or to private physicians of Mint employees, for the purpose of assisting in making medical diagnoses or treatment. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: (5) Administrative Officer, United States Mint, West Point, NY 10996; (6) Administrative Officer, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Manager(s)’’ above). Inquiries may be made in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. The individual must submit a written request containing identification such as: (a) Employee identification; (b) Driver’s license; (c) Other means of identification, including social security number and date of birth. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. STORAGE: Paper documents and electronic records. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RETRIEVABILITY: By name, social security number, date or location. SAFEGUARDS: Locked file cabinets available to authorized personnel only, password required. RECORD SOURCE CATEGORIES: Employees, supervisors, medical staff, general public, and visitors to the facilities of the United States Mint. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. RETENTION AND DISPOSAL: TREASURY/U.S. MINT .005 Records are retained in accordance with General Records Control Schedules; DOL, OSHA; EPA; and United States Mint Records Control Schedules; are destroyed in accordance with National Archives and Records Administration rules and regulations. SYSTEM NAME: SYSTEM MANAGER(S) AND ADDRESS: (1) Assistant Director for Human Resources, Associate Director for Protection, Safety Officer, Treasury Department, United States Mint, 801 9th Street, NW., Washington, DC 20220; (2) Human Resources Officer and Safety Officer, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) Human Resources Officer, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) Human Resources Officer and Safety Officer, United States Mint, 155 Hermann Street, San Francisco, CA 94102; VerDate jul<14>2003 16:45 Jun 10, 2005 Jkt 205001 Employee—Supervisor Performance Evaluation, Counseling and Time and Attendance Records—Treasury/United States Mint. SYSTEM LOCATION: (1) United States Mint, 155 Hermann Street, San Francisco, CA 94102; (2) United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (3) United States Mint, 801 9th Street, NW., Washington, DC 20220; (4) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (5) United States Mint, West Point, NY; (6) United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: United States Mint employees and former employees. PO 00000 Frm 00100 Fmt 4703 Sfmt 4703 34181 CATEGORIES OF RECORDS IN THE SYSTEM: Information necessary for managers and supervisors to effectively carry out supervisory responsibilities. Included are such records as: copies of personnel actions, performance appraisal including production and control, disciplinary actions, overtime reports, tardiness reports, work assignments, training reports, applications for employment, home addresses, leave reports, employee awards. (Supervisors maintain varying combinations of the above records. Some supervisors may maintain all or none of the above records depending upon the nature and size of the operation or organization and the number of individuals supervised.) AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301 and FPM Supplement 990—1, Section 3. PURPOSE(S): The purpose of this system is to permit the U.S. Mint to: maintain performance records used to support awards, promotions, performance-based actions, training and other personnel actions, and to track and evaluate performance based upon the accomplishments of each employee; and to accurately calculate employee leave accruals, track usage, compensate separating employees with lump sum entitlements, and to bill employees who owe payment for leave taken in excess of their leave balance. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; E:\FR\FM\13JNN1.SGM 13JNN1 34182 Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices (4) Foreign governments in accordance with formal or informal international agreements; (5) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) The news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (7) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. The individual must submit a written request containing identification such as an employee identification and or driver’s license. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: Employees, previous employers, and appropriate agency officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: TREASURY/U.S. MINT .007 STORAGE: SYSTEM NAME: Paper documents maintained in folders and electronic records. General Correspondence—Treasury/ United States Mint. RETRIEVABILITY: SYSTEM LOCATION: United States Mint, 801 9th Street, NW., Washington, DC 20220. By name. SAFEGUARDS: Stored in file cabinets and desks of supervisors. RETENTION AND DISPOSAL: Retained as long as employee is under their supervision. SYSTEM MANAGER(S) AND ADDRESS: (1) Associate and Assistant Directors and Director’s Staff, United States Mint, 801 9th Street, NW., Washington, DC 20220; (2) Plant Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) Plant Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) Plant Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) Plant Manager, United States Mint, West Point, NY 10996; (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Manager(s)’’ above). Inquiries may be made in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. VerDate jul<14>2003 16:45 Jun 10, 2005 Jkt 205001 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (4) Foreign governments in accordance with formal or informal international agreements; (5) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) The news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (7) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Members of the public, Members of Congress, Mint officials and officials from other Federal agencies. STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: RETRIEVABILITY: Incoming correspondence and replies pertaining to the mission, function and operation of the United States Mint. By name (limited retrievability by subject and/or control number). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Maintained in limited access area available only to appropriate agency officials. 31 U.S.C. 5131 and 5132. PURPOSE(S): The purpose of this system is to permit the U.S. Mint to respond effectively and in a timely manner to the correspondence that the agency receives on many issues from its various stakeholders, including Members of Congress and the general public. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; PO 00000 Frm 00101 Fmt 4703 Sfmt 4703 Paper documents and electronic records. SAFEGUARDS: RETENTION AND DISPOSAL: In accordance with the National Archives and Records Administration’s General Records Control Schedule and the United States Mint Records Control Schedule. Destroyed in accordance with National Archives and Records Administration regulation. SYSTEM MANAGER(S) AND ADDRESS: Chief, Executive Secretariat, United States Mint, 801 9th Street, NW., Washington, DC 20220. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Manager(s)’’ above). Inquiries may be made in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to the following official: Disclosure Officer, United States Mint, E:\FR\FM\13JNN1.SGM 13JNN1 Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices 801 9th Street, NW., Washington, DC 20220. The individual must submit a written request containing his or her name. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: The general public, Members of Congress and Federal officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/U.S. MINT .008 SYSTEM NAME: Employee Background Investigations Files—Treasury/United States Mint. SYSTEM LOCATION: United States Mint, 801 9th Street, NW., Washington, DC 20220. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Mint employees and members of the public suspected of criminal misconduct against the United States Mint. clearance, license, contract, grant, or other benefit; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (4) Foreign governments in accordance with formal or informal international agreements; (5) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) The news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (7) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents. CATEGORIES OF RECORDS IN THE SYSTEM: RETRIEVABILITY: Name of individual, location of Mint facility, and reports by security personnel of the U.S. Mint Police. SAFEGUARDS: The individual must submit a written request containing identification such as: (a) Employee identification; (b) Driver’s license; (c) Other means of identification, including social security number and date of birth. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: United States Mint and other law enforcement officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: As authorized by 5 U.S.C. 552a (k)(2); this system is exempt from the following provisions, subsections (c)(3), (d), (e)(1); (e)(4) (G), (H), and (I) and (f) of 5 U.S.C. 552a. TREASURY/U.S. MINT .009 SYSTEM NAME: Mail-order and Catalogue Sales System (MACS), Customer Mailing List, Order Processing Record for Coin Sets, Medals and Numismatic Items, and records of undelivered orders, product descriptions, availability and inventoryTreasury/United States Mint. SYSTEM LOCATION: By name. United States Mint, 801 9th Street, NW., Washington, DC 20220. Title 18 U.S.C. PURPOSE(S): The purpose of this system is to permit the U.S. Mint to collect and maintain background investigation records on potential applicants, and current Mint employees and contractors for issuance of security clearances, access to Mint facilities or other administrative reasons. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records may be used to disclose information to: (1) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security 16:45 Jun 10, 2005 Jkt 205001 Files are kept in a combination locked file cabinet in an area accessible to authorized agency officials. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RETENTION AND DISPOSAL: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: VerDate jul<14>2003 34183 CATEGORIES OF RECORDS IN THE SYSTEM: Retained in accordance with United States Mint Records Control Schedule; are destroyed in accordance with National Archives and Records Administration rules and regulations. Names, addresses, order history of customers purchasing numismatic items and of individuals who wish to receive notification of numismatic offerings by the Mint. SYSTEM MANAGER(S) AND ADDRESS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Office of Protection, United States Mint, 801 9th Street, NW., Washington, DC 20220. 31 U.S.C. 5111, 5112, 5132 and 31 CFR part 92. NOTIFICATION PROCEDURE: The purpose of this system is to permit the U.S. Mint to: Maintain a mailing list of customers to provide continuous communication about existing and upcoming numismatic product offerings and activities; record and maintain records of customer and order information and to capture orders through each stage of the order life cycle; research and resolve orders that were not successfully delivered to customers; and maintain a list of its products and to monitor and maintain product inventory levels to meet customer demand while remaining within legislatively-mandated mintage limits. Requests from individuals wishing to be notified if they are named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Manager(s)’’ above). Inquiries may be made in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. PO 00000 Frm 00102 Fmt 4703 Sfmt 4703 Members of the public. PURPOSE(S): E:\FR\FM\13JNN1.SGM 13JNN1 34184 Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Accounting offices, managers, supervisors and government officials pertaining to cash receivables and debts owed the Government; (2) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (3) A Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (4) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (5) Foreign governments in accordance with formal or informal international agreements; (6) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) The news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (8) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: with the customers. Separation of functions; source documents maintained in one division and programming systems in another. RETENTION AND DISPOSAL: In accordance with the National Archives and Records Administration General Records Control Schedule and the United States Mint Records Control Schedule; are destroyed in accordance with National Archives and Records Administration regulations. Customer names and addresses are maintained as long as they are active. SYSTEM MANAGER(S) AND ADDRESS: Associate Director for Sales and Marketing, United States Mint, 801 9th Street, NW., Washington, DC 20220. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Manager(s)’’ above). Inquiries may be made in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. The individual must submit a written request containing the order number as provided on the order card or copy of both sides of canceled check; customer number which appears on pre-printed order cards or on face of check. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: Members of the public and appropriate government officials. STORAGE: Paper documents and electronic records. EXEMPTIONS CLAIMED FOR THE SYSTEM: RETRIEVABILITY: Treasury/U.S. Mint .012 Name, customer number or order number. SYSTEM NAME: None. SAFEGUARDS: CRT, password protection; only designated persons may request computer generated reports. Access to any information pertaining to any individual is limited to only those individuals requiring the information to accommodate handling of transactions VerDate jul<14>2003 16:45 Jun 10, 2005 Jkt 205001 Grievances. Union/Agency Negotiated Grievances; Adverse Performance Based Personnel Actions; Discrimination Complaints; Third Party Actions— Treasury/United States Mint. SYSTEM LOCATION: (1) United States Mint, 801 9th Street, NW., Washington, DC 20220; PO 00000 Frm 00103 Fmt 4703 Sfmt 4703 (2) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) United States Mint, West Point, NY 10996. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and former employees of the United States Mint. CATEGORIES OF RECORDS IN THE SYSTEM: This system of records contains information or documents relating to union or agency grievances filed under provisions of negotiated grievance procedures and employee grievances filed under the provisions of administrative grievance procedures; such grievances may relate to adverse actions, performance-based actions and other personnel matters, and include the decisions of third parties where applicable. The system also includes records relating to discrimination complaint procedures, including decisions of appropriate third parties where applicable. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 71. Executive Orders 11491, 11616, 11636, 11838, 11901, 12027, 12107; 29 CFR 1613; negotiated agreements between the United States Mint and exclusively recognized labor unions. PURPOSE(S): The purpose of this system is to permit the U.S. Mint to: support actions fall under Title 5, United States Code (U.S.C.), Chapter 43; track and maintain discrimination complaints; and enforce judgments ordered, and to maintain historical reference to ensure consistency of all personnel actions that may be subject to third party review. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or E:\FR\FM\13JNN1.SGM 13JNN1 Federal Register / Vol. 70, No. 112 / Monday, June 13, 2005 / Notices the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (4) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) The news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (6) Unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents and electronic records. These records are filed by the names of the individuals on whom they are maintained or by the subject of the action. SAFEGUARDS: Access to and use of these records are limited to those agency officials whose official duties require such access. RETENTION AND DISPOSAL: Retained in accordance with the United States Mint Records Control Schedules; are destroyed in accordance with National Archives and Records Administration rules and regulations. Individuals who have filed a grievance, appeal, or complaint about a decision or determination made by an agency or about conditions existing in an agency already have been provided a copy of the record. The contest, amendment, or correction of a record is permitted during the prosecution of the action to whom the record pertains. However, after a case has been closed requests from individuals wishing to be notified if they are named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Manager(s)’’ above). Inquiries may be made in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. The individual must submit a written request with information sufficient to verify the identity of the requester such as full name, date of birth, a brief description of the grievance and the approximate date of submission. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: The sources of these records are as follows: (a) Individual to whom the record pertains; (b) Agency officials; (c) Affidavits or statements from employee(s); (d) Testimonies of witnesses; (e) Official documents and correspondence relating to the grievance. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. BILLING CODE 4810–37–P (1) Assistant Director for Human Resources, United States Mint, Department of the Treasury, 801 9th Street, NW., Washington, DC 20220. (2) Human Resources Officer, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106. (3) Human Resources Officer, United States Mint, 320 West Colfax Avenue, Denver, CO 80204. (4) Human Resources Officer, United States Mint, 155 Hermann Street, San Francisco, CA 94102. Jkt 205001 See ‘‘Notification Procedure’’ above. [FR Doc. 05–11636 Filed 6–10–05; 8:45 am] SYSTEM MANAGER(S) AND ADDRESS: 16:45 Jun 10, 2005 NOTIFICATION PROCEDURE: RECORD ACCESS PROCEDURES: RETRIEVABILITY: VerDate jul<14>2003 (5) Human Resources Officer, United States Mint, West Point, NY 10996. DEPARTMENT OF VETERANS AFFAIRS [OMB Control No. 2900–0519] Proposed Information Collection Activity: Proposed Collection; Comment Request Veterans Health Administration, Department of Veterans Affairs. AGENCY: PO 00000 Frm 00104 Fmt 4703 Sfmt 4703 ACTION: 34185 Notice. SUMMARY: The Veterans Health Administration (VHA), Department of Veterans Affairs (VA), is announcing an opportunity for public comment on the proposed collection of certain information by the agency. Under the Paperwork Reduction Act (PRA) of 1995, Federal agencies are required to publish notice in the Federal Register concerning each proposed collection of information, including each proposed extension of a currently approved collection, and allow 60 days for public comment in response to the notice. This notice solicits comments for information needed to determine locality pay rates for nurses at VA facilities. DATES: Written comments and recommendations on the proposed collection of information should be received on or before August 12, 2005. ADDRESSES: Submit written comments on the collection of information to Ann W. Bickoff (193E1), Department of Veterans Affairs, 810 Vermont Avenue, NW., Washington, DC 20420 or e-mail: ann.bickoff@hq.med.va.gov. Please refer to ‘‘OMB Control No. 2900–0519’’ in any correspondence. FOR FURTHER INFORMATION CONTACT: Ann W. Bickoff at (202) 273–8310 or FAX (202) 273–9381. SUPPLEMENTARY INFORMATION: Under the PRA of 1995 (Pub. L. 104–13; 44 U.S.C. 3501–3521), Federal agencies must obtain approval from the Office of Management and Budget (OMB) for each collection of information they conduct or sponsor. This request for comment is being made pursuant to Section 3506(c)(2)(A) of the PRA. With respect to the following collection of information, VHA invites comments on: (1) Whether the proposed collection of information is necessary for the proper performance of VHA’s functions, including whether the information will have practical utility; (2) the accuracy of VHA’s estimate of the burden of the proposed collection of information; (3) ways to enhance the quality, utility, and clarity of the information to be collected; and (4) ways to minimize the burden of the collection of information on respondents, including through the use of automated collection techniques or the use of other forms of information technology. Title: Locality Pay System for Nurses and Other Health Care Personnel, VA Form 10–0132. OMB Control Number: 2900–0519. Type of Review: Extension of a currently approved collection. Abstract: VA Form 10–0132 is used to collect data from the Bureau of Labor E:\FR\FM\13JNN1.SGM 13JNN1

Agencies

[Federal Register Volume 70, Number 112 (Monday, June 13, 2005)]
[Notices]
[Pages 34178-34185]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-11636]


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DEPARTMENT OF THE TREASURY

United States Mint


Privacy Act of 1974; Systems of Records

AGENCY: United States Mint, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the U.S. Mint, Treasury, is publishing 
its Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB), Circular 
No. A-130, the U.S. Mint has completed a review of its Privacy Act 
systems of records notices to identify changes that will more 
accurately describe these records.
    The notices have been revised by the addition of a ``purpose(s)'' 
heading and the associated paragraph. Other revisions include changes 
under the headings ``Notification procedure,'' ``Record access 
procedures,'' and ``Contesting record procedures.'' The language under 
these headings has been updated to reflect the instructions found in 31 
CFR part 1, subpart C, appendix H.

Systems Covered by This Notice

    This notice covers all systems of records adopted by the U.S. Mint 
up to May 2, 2005. The systems notices are reprinted in their entirety 
following the Table of Contents.

    Dated: June 2, 2005.
Nicholas Williams,
Deputy Assistant Secretary for Headquarters Operations.

Table of Contents

United States Mint

MINT .001--Cash Receivable Accounting Information System
MINT .003--Employee and Former Employee Travel & Training Accounting 
Information System
MINT .004--Occupational Safety and Health, Accident and Injury 
Records, and Claims for Injuries or Damage Compensation Records
MINT .005--Employee-Supervisor Performance Evaluation, Counseling, 
and Time and Attendance Records
MINT .007--General Correspondence
MINT .008--Employee Background Investigations Files
MINT .009--Mail Order and Catalogue Sales System (MACS), Customer 
Mailing List, Order Processing Record for Coin Sets, Medals And 
Numismatic Items, and Records of Undelivered Orders, Product 
Descriptions, Availability And Inventory
MINT .012--Grievances. Union/Agency Negotiated Grievances; Adverse 
Performance Based Personnel Actions; Discrimination Complaints; 
Third Party Actions United States Mint
TREASURY/U.S. MINT .001

System name:
    Cash Receivable Accounting Information System--Treasury/United 
States Mint.

System location:
    (1) United States Mint, 801 9th Street, NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996;
    (6) United States Bullion Depository, Fort Knox, KY 40121.

[[Page 34179]]

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint. Members 
of the public and Mint employees who have purchased numismatic items 
from Mint sales outlets.

Categories of records in the system:
    (1) Receivables due from Mint employees, former employees and 
general public for lost Government property, salary overpayments, and 
cash sales of over-the-counter numismatic items; and (2) Receivables 
due from Mint employees and former employees who have outstanding 
travel advances and/or salary advances, and/or leave advances (cash 
equivalents).

Authority for maintenance of the system:
    5 U.S.C. 5537 and 31 U.S.C. 5111(a)(3).

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to track and 
record the creation and payments of money owed to the United States 
Mint.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Accounting offices, managers, supervisors and government 
officials pertaining to cash receivables and debts owed the Government;
    (2) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (3) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (4) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with formal or informal 
international agreements;
    (6) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (8) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    Name or number substitute.

Safeguards:
    Storage in filing cabinets with access by authorized accounting 
personnel.

Retention and disposal:
    General records control schedule, GAO rules and regulations, United 
States Mint Records Control Schedule. Records are destroyed in 
accordance with National Archives and Records Administration 
regulations.

System manager(s) and address:
    (1) Chief Financial Officer, United States Mint, 801 9th Street, 
NW., Washington, DC 20220;
    (2) Financial Manager, United States Mint, 151 North Independence 
Mall East, Philadelphia, PA 19106;
    (3) Financial Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Financial Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Chief, Accounting Division, United States Mint, West Point, NY 
10996;
    (6) Administrative Officer, United States Bullion Depository, Fort 
Knox, KY 40121.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as: (a) Employee identification; (b) Driver's 
license; (c) Other means of identification, including social security 
number and date of birth.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    U.S. Mint employees and appropriate agency officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .003

System name:
    Employee and Former Employee Travel and Training Accounting 
Information System--Treasury/United States Mint.

System location:
    (1) United States Mint, 801 9th Street, NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996;
    (6) United States Bullion Depository, Fort Knox, KY 40121.

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint who have 
engaged in travel and training.

Categories of records in the system:
    (1) Schedule of Payments generated from the Electronic 
Certification System (ECS) with supporting documents such as: (a) SF 
1012 Travel Voucher; (b) SF 1038 Application and Account for Advance of 
Funds; (2) Travel Authorities; (3) SF-182, Request, Authorization, 
Agreement and Certification of Training.

Authority for maintenance of the system:
    5 U.S.C. Chapters 41 and 57.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to track and 
record the creation and payments of travel and training advances owed 
to the United States Mint.

[[Page 34180]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Accounting offices, managers, supervisors and government 
officials pertaining to cash receivables and debts owed the Government;
    (2) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (3) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (4) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with formal or informal 
international agreements;
    (6) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (8) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    Name or number substitute (social security number, authority 
number).

Safeguards:
    Stored in filing cabinets with access by authorized accounting 
personnel.

Retention and disposal:
    General Records Control Schedule, GAO rules and regulations, United 
States Mint Records Control Schedule are destroyed in accordance with 
National Archives and Records Administration regulations.

System manager(s) and address:
    (1) Chief Financial Officer, United States Mint, 801 9th Street, 
NW., Washington, DC 20220;
    (2) Financial Manager, United States Mint, 151 North Independence 
Mall East, Philadelphia, PA 19106;
    (3) Financial Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Financial Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Chief, Accounting Division, United States Mint, West Point, NY 
10996;
    (6) Administrative Officer, United States Bullion Depository, Fort 
Knox, KY 40121.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as: (a) Employee identification; (b) Driver's 
license; (c) Other means of identification, including social security 
number and date of birth.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    United States Mint employees and appropriate agency officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .004

System name:
    Occupational Safety and Health, Accident and Injury Records, and 
Claims for Injuries or Damage Compensation Records--Treasury/United 
States Mint.

System location:
    (1) United States Mint, 801 9th Street, NW., Washington, DC 20220:
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106:
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204:
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102:
    (5) United States Mint, West Point, NY 10996.
    (6) United States Bullion Depository, Fort Knox, KY 40121.

Categories of individuals covered by the system:
    United States Mint employees, former employees and members of the 
public.

Categories of records in the system:
    Accident/Injury/Illness Records; Motor Vehicle Accident Data; 
Claims against the Government, and Operators Training/Licensing.

Authority for maintenance of the system:
    5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR 1910; E.O. 12196, 28 U.S.C. 
2680 et seq; 31 U.S.C. 3701 and 3721; and 31 CFR parts 3 and 4.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to more 
effectively and efficiently process and manage claims, and to provide 
statistics that allow us to focus our resources in order to continually 
improve the safety of our workforce, work environment, and equipment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including

[[Page 34181]]

disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings;
    (4) Foreign governments in accordance with formal or informal 
international agreements;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (8) Physicians providing medical services or advice to Mint 
management and/or employees, or to private physicians of Mint 
employees, for the purpose of assisting in making medical diagnoses or 
treatment.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    By name, social security number, date or location.

Safeguards:
    Locked file cabinets available to authorized personnel only, 
password required.

Retention and disposal:
    Records are retained in accordance with General Records Control 
Schedules; DOL, OSHA; EPA; and United States Mint Records Control 
Schedules; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    (1) Assistant Director for Human Resources, Associate Director for 
Protection, Safety Officer, Treasury Department, United States Mint, 
801 9th Street, NW., Washington, DC 20220;
    (2) Human Resources Officer and Safety Officer, United States Mint, 
151 North Independence Mall East, Philadelphia, PA 19106;
    (3) Human Resources Officer, United States Mint, 320 West Colfax 
Avenue, Denver, CO 80204;
    (4) Human Resources Officer and Safety Officer, United States Mint, 
155 Hermann Street, San Francisco, CA 94102;
    (5) Administrative Officer, United States Mint, West Point, NY 
10996;
    (6) Administrative Officer, United States Bullion Depository, Fort 
Knox, KY 40121.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as: (a) Employee identification; (b) Driver's 
license; (c) Other means of identification, including social security 
number and date of birth.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Employees, supervisors, medical staff, general public, and visitors 
to the facilities of the United States Mint.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .005

System name:
    Employee--Supervisor Performance Evaluation, Counseling and Time 
and Attendance Records--Treasury/United States Mint.

System location:
    (1) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (2) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (3) United States Mint, 801 9th Street, NW., Washington, DC 20220;
    (4) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (5) United States Mint, West Point, NY;
    (6) United States Bullion Depository, Fort Knox, KY 40121.

Categories of individuals covered by the system:
    United States Mint employees and former employees.

Categories of records in the system:
    Information necessary for managers and supervisors to effectively 
carry out supervisory responsibilities. Included are such records as: 
copies of personnel actions, performance appraisal including production 
and control, disciplinary actions, overtime reports, tardiness reports, 
work assignments, training reports, applications for employment, home 
addresses, leave reports, employee awards. (Supervisors maintain 
varying combinations of the above records. Some supervisors may 
maintain all or none of the above records depending upon the nature and 
size of the operation or organization and the number of individuals 
supervised.)

Authority for maintenance of the system:
    5 U.S.C. 301 and FPM Supplement 990--1, Section 3.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to: maintain 
performance records used to support awards, promotions, performance-
based actions, training and other personnel actions, and to track and 
evaluate performance based upon the accomplishments of each employee; 
and to accurately calculate employee leave accruals, track usage, 
compensate separating employees with lump sum entitlements, and to bill 
employees who owe payment for leave taken in excess of their leave 
balance.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;

[[Page 34182]]

    (4) Foreign governments in accordance with formal or informal 
international agreements;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents maintained in folders and electronic records.

Retrievability:
    By name.

Safeguards:
    Stored in file cabinets and desks of supervisors.

Retention and disposal:
    Retained as long as employee is under their supervision.

System manager(s) and address:
    (1) Associate and Assistant Directors and Director's Staff, United 
States Mint, 801 9th Street, NW., Washington, DC 20220;
    (2) Plant Manager, United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106;
    (3) Plant Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Plant Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Plant Manager, United States Mint, West Point, NY 10996;
    (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, 
KY 40121.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as an employee identification and or driver's 
license.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Employees, previous employers, and appropriate agency officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .007

System name:
    General Correspondence--Treasury/United States Mint.

System location:
    United States Mint, 801 9th Street, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Members of the public, Members of Congress, Mint officials and 
officials from other Federal agencies.

Categories of records in the system:
    Incoming correspondence and replies pertaining to the mission, 
function and operation of the United States Mint.

Authority for maintenance of the system:
    31 U.S.C. 5131 and 5132.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to respond 
effectively and in a timely manner to the correspondence that the 
agency receives on many issues from its various stakeholders, including 
Members of Congress and the general public.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) Foreign governments in accordance with formal or informal 
international agreements;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    By name (limited retrievability by subject and/or control number).

Safeguards:
    Maintained in limited access area available only to appropriate 
agency officials.

Retention and disposal:
    In accordance with the National Archives and Records 
Administration's General Records Control Schedule and the United States 
Mint Records Control Schedule. Destroyed in accordance with National 
Archives and Records Administration regulation.

System manager(s) and address:
    Chief, Executive Secretariat, United States Mint, 801 9th Street, 
NW., Washington, DC 20220.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint,

[[Page 34183]]

801 9th Street, NW., Washington, DC 20220.
    The individual must submit a written request containing his or her 
name.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    The general public, Members of Congress and Federal officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .008

System name:
    Employee Background Investigations Files--Treasury/United States 
Mint.

System location:
    United States Mint, 801 9th Street, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Mint employees and members of the public suspected of criminal 
misconduct against the United States Mint.

Categories of records in the system:
    Name of individual, location of Mint facility, and reports by 
security personnel of the U.S. Mint Police.

Authority for maintenance of the system:
    Title 18 U.S.C.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to collect 
and maintain background investigation records on potential applicants, 
and current Mint employees and contractors for issuance of security 
clearances, access to Mint facilities or other administrative reasons.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) Foreign governments in accordance with formal or informal 
international agreements;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents.

Retrievability:
    By name.

Safeguards:
    Files are kept in a combination locked file cabinet in an area 
accessible to authorized agency officials.

Retention and disposal:
    Retained in accordance with United States Mint Records Control 
Schedule; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    Office of Protection, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as: (a) Employee identification; (b) Driver's 
license; (c) Other means of identification, including social security 
number and date of birth.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    United States Mint and other law enforcement officials.

Exemptions claimed for the system:
    As authorized by 5 U.S.C. 552a (k)(2); this system is exempt from 
the following provisions, subsections (c)(3), (d), (e)(1); (e)(4) (G), 
(H), and (I) and (f) of 5 U.S.C. 552a.
TREASURY/U.S. MINT .009

System name:
    Mail-order and Catalogue Sales System (MACS), Customer Mailing 
List, Order Processing Record for Coin Sets, Medals and Numismatic 
Items, and records of undelivered orders, product descriptions, 
availability and inventory-Treasury/United States Mint.

System location:
    United States Mint, 801 9th Street, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Members of the public.

Categories of records in the system:
    Names, addresses, order history of customers purchasing numismatic 
items and of individuals who wish to receive notification of numismatic 
offerings by the Mint.

Authority for maintenance of the system:
    31 U.S.C. 5111, 5112, 5132 and 31 CFR part 92.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to: Maintain 
a mailing list of customers to provide continuous communication about 
existing and upcoming numismatic product offerings and activities; 
record and maintain records of customer and order information and to 
capture orders through each stage of the order life cycle; research and 
resolve orders that were not successfully delivered to customers; and 
maintain a list of its products and to monitor and maintain product 
inventory levels to meet customer demand while remaining within 
legislatively-mandated mintage limits.

[[Page 34184]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Accounting offices, managers, supervisors and government 
officials pertaining to cash receivables and debts owed the Government;
    (2) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (3) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (4) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with formal or informal 
international agreements;
    (6) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (8) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    Name, customer number or order number.

Safeguards:
    CRT, password protection; only designated persons may request 
computer generated reports. Access to any information pertaining to any 
individual is limited to only those individuals requiring the 
information to accommodate handling of transactions with the customers. 
Separation of functions; source documents maintained in one division 
and programming systems in another.

Retention and disposal:
    In accordance with the National Archives and Records Administration 
General Records Control Schedule and the United States Mint Records 
Control Schedule; are destroyed in accordance with National Archives 
and Records Administration regulations. Customer names and addresses 
are maintained as long as they are active.

System manager(s) and address:
    Associate Director for Sales and Marketing, United States Mint, 801 
9th Street, NW., Washington, DC 20220.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing the order 
number as provided on the order card or copy of both sides of canceled 
check; customer number which appears on pre-printed order cards or on 
face of check.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Members of the public and appropriate government officials.

Exemptions claimed for the system:
    None.
Treasury/U.S. Mint .012

System name:
    Grievances. Union/Agency Negotiated Grievances; Adverse Performance 
Based Personnel Actions; Discrimination Complaints; Third Party 
Actions--Treasury/United States Mint.

System location:
    (1) United States Mint, 801 9th Street, NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996.

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint.

Categories of records in the system:
    This system of records contains information or documents relating 
to union or agency grievances filed under provisions of negotiated 
grievance procedures and employee grievances filed under the provisions 
of administrative grievance procedures; such grievances may relate to 
adverse actions, performance-based actions and other personnel matters, 
and include the decisions of third parties where applicable. The system 
also includes records relating to discrimination complaint procedures, 
including decisions of appropriate third parties where applicable.

Authority for maintenance of the system:
    5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 71. 
Executive Orders 11491, 11616, 11636, 11838, 11901, 12027, 12107; 29 
CFR 1613; negotiated agreements between the United States Mint and 
exclusively recognized labor unions.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to: support 
actions fall under Title 5, United States Code (U.S.C.), Chapter 43; 
track and maintain discrimination complaints; and enforce judgments 
ordered, and to maintain historical reference to ensure consistency of 
all personnel actions that may be subject to third party review.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or

[[Page 34185]]

the bureau's hiring or retention of an employee, or issuance of a 
security clearance, license, contract, grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (6) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    These records are filed by the names of the individuals on whom 
they are maintained or by the subject of the action.

Safeguards:
    Access to and use of these records are limited to those agency 
officials whose official duties require such access.

Retention and disposal:
    Retained in accordance with the United States Mint Records Control 
Schedules; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    (1) Assistant Director for Human Resources, United States Mint, 
Department of the Treasury, 801 9th Street, NW., Washington, DC 20220.
    (2) Human Resources Officer, United States Mint, 151 North 
Independence Mall East, Philadelphia, PA 19106.
    (3) Human Resources Officer, United States Mint, 320 West Colfax 
Avenue, Denver, CO 80204.
    (4) Human Resources Officer, United States Mint, 155 Hermann 
Street, San Francisco, CA 94102.
    (5) Human Resources Officer, United States Mint, West Point, NY 
10996.

Notification procedure:
    Individuals who have filed a grievance, appeal, or complaint about 
a decision or determination made by an agency or about conditions 
existing in an agency already have been provided a copy of the record. 
The contest, amendment, or correction of a record is permitted during 
the prosecution of the action to whom the record pertains. However, 
after a case has been closed requests from individuals wishing to be 
notified if they are named in this system of records, or seeking access 
to any record contained in the system of records, or seeking to contest 
its content, should be addressed to the head of the organizational unit 
having immediate custody of the records (See ``System Manager(s)'' 
above).
    Inquiries may be made in accordance with instructions appearing at 
31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to 
the following official: Disclosure Officer, United States Mint, 801 9th 
Street, NW., Washington, DC 20220.
    The individual must submit a written request with information 
sufficient to verify the identity of the requester such as full name, 
date of birth, a brief description of the grievance and the approximate 
date of submission.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    The sources of these records are as follows: (a) Individual to whom 
the record pertains; (b) Agency officials; (c) Affidavits or statements 
from employee(s); (d) Testimonies of witnesses; (e) Official documents 
and correspondence relating to the grievance.

Exemptions claimed for the system:
    None.

[FR Doc. 05-11636 Filed 6-10-05; 8:45 am]
BILLING CODE 4810-37-P