Privacy Act of 1974, as Amended; Systems of Records, 33939-33955 [05-11503]

Agencies

• DEPARTMENT OF THE TREASURY
• Bureau of the Public Debt
• Public Debt Bureau

[Federal Register Volume 70, Number 111 (Friday, June 10, 2005)]
[Notices]
[Pages 33939-33955]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-11503]


-----------------------------------------------------------------------

DEPARTMENT OF THE TREASURY

Bureau of the Public Debt


Privacy Act of 1974, as Amended; Systems of Records

AGENCY: Bureau of the Public Debt, Treasury.

ACTION: Notice of systems of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Bureau of the Public Debt, 
Treasury, is publishing its Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. 
A-130, the Bureau of the Public Debt has completed a review of its 
Privacy Act systems of records notices to identify minor changes that 
will more accurately describe these records.
    The changes throughout the document are minor in nature and consist 
principally of changes to system locations and system manager 
addresses. A new location ``Avery Street Building, 320 Avery Street, 
Parkersburg, WV'' is added to several of the systems

[[Page 33940]]

of records and the address for the Washington headquarters has been 
changed to read ``799 9th Street, NW., Washington, DC'' throughout this 
Privacy Act inventory.
    The following system of records has been added to the Bureau's 
inventory of Privacy Act notices since May 22, 2001: BPD.009--U.S. 
Treasury Securities Fraud Information System (Published June 9, 2003, 
at 68 FR 34486).

Systems Covered by This Notice

    This notice covers all systems of records adopted by the Bureau up 
to May 2, 2005. The systems notices are reprinted in their entirety 
following the Table of Contents.

    Dated: June 2, 2005.
Nicholas Williams,
Deputy Assistant Secretary for Headquarters Operations.

Table of Contents

BPD .001--Human Resources and Administrative Records
BPD .002--United States Savings-Type Securities
BPD .003--United States Securities (Other than Savings-Type 
Securities)
BPD .004--Controlled Access Security System
BPD .005--Employee Assistance Records
BPD .006--Health Service Program Records
BPD .007--Gifts to Reduce the Public Debt
BPD .008--Retail Treasury Securities Access Application
BPD .009--U.S. Treasury Securities Fraud Information System

Bureau of the Public Debt

TREASURY/BPD.001

System Name:
    Human Resources and Administrative Records--Treasury/BPD.

System Location:
    Records are maintained at the following Bureau of the Public Debt 
locations: 200 Third Street, Parkersburg, WV; Park Center, 90 Park 
Center, Parkersburg, WV; H.J. Hintgen Building, 2nd and Avery Streets, 
Parkersburg, WV; United Building, 5th and Avery Streets, Parkersburg, 
WV; Avery Street Building, 320 Avery Street, Parkersburg, WV; and 799 
9th Street, NW., Washington, DC. Copies of some documents have been 
duplicated for maintenance by supervisors for employees or programs 
under their supervision. These duplicates are also covered by this 
system of records.

Categories of Individuals Covered by the System:
    Records cover present and former employees, applicants for 
employment, contractors, vendors, and visitors.

Categories of Records in the System:
    This system of records is limited to those records Public Debt 
needs to function in an efficient manner and does not cover those 
records reported under another system of records notice.
    (A) Human Resources Records: These records relate to categories 
such as disciplinary and adverse actions; leave and hours of duty; 
alternate work schedules, standards of conduct and ethics programs; 
indebtedness; employee suitability and security determinations; 
grievances; performance problems; bargaining unit matters; Federal 
labor relations issues; relocation notices; outside employment; 
recruitment; placement; merit promotion; special hiring programs, 
including Summer Employment, Veterans Readjustment, Career Development 
for Lower Level Employees (CADE), Student Employment Programs; position 
classification and management; special areas of pay administration, 
including grade and pay retention, premium pay, scheduling of work, 
performance management and recognition; training and employee 
development programs; incentive awards; benefits and retirement 
programs; personnel and payroll actions; insurance; worker's and 
unemployment compensation; employee orientation; retirement; accident 
reports; and consolidation of personnel/program efforts among offices.
    (B) Equal Employment Opportunity Records: These are records of 
informal EEO complaints and discussions which have not reached the 
level of formal complaints. After 30 days these records are destroyed 
or incorporated in a formal complaint file. Formal complaints are 
handled by the Treasury Department's Regional Complaints Center. Copies 
of formal complaint documents are sometimes maintained by Public Debt's 
EEO Office.
    (C) Administrative Services Records: These records relate to 
administrative support functions including motor vehicle operation, 
safety, access to exterior and interior areas, contract guard records, 
offense/incident reports, accident reports, and security 
determinations.
    (D) Procurement Records: These records relate to contractors/
vendors if they are individuals; purchase card holders, including the 
name, social security number and credit card number for employees who 
hold Government-use cards; procurement integrity certificates, 
containing certifications by procurement officials that they are 
familiar with the Federal Procurement Policy Act.
    (E) Financial Management Records: These records relate to 
government travel, vendor accounts, other employee reimbursements, 
interagency transactions, employee pay records, vendor registration 
data, purchase card accounts and transactions, and program payment 
agreements.
    (F) Retiree Mailing Records: These records contain the name and 
address furnished by Public Debt retirees requesting mailings of 
newsletters and other special mailings.

Authority for Maintenance of the System:
    5 U.S.C. 301; 31 U.S.C. 321.

Purpose(s):
    These records are collected and maintained to document various 
aspects of a person's employment with the Bureau of the Public Debt and 
to assure the orderly processing of administrative actions within the 
Bureau.

Routine Uses Of Records Maintained In The System, Including Categories 
Of Users And The Purposes Of Such Uses:
    These records may be disclosed to:
    (1) The Office of Personnel Management, the Merit Systems 
Protection Board, the Equal Employment Opportunity Commission, and the 
Federal Labor Relations Authority upon authorized request;
    (2) Other Federal, State, or local agencies, such as a State 
employment compensation board or housing administration agency, so that 
the agency may adjudicate an individual's eligibility for a benefit, or 
liability in such matters as child support;
    (3) Creditors, potential creditors, landlords, and potential 
landlords when they request employment data or salary information for 
purposes of processing the employee's loan, mortgage, or apartment 
rental application (when information is requested by telephone, only 
verification of information supplied by the caller will be provided);
    (4) Next-of-kin, voluntary guardians, and other representative or 
successor in interest of a deceased or incapacitated employee or former 
employee;
    (5) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. chapter 71, arbitrators, and other parties responsible for the 
administration of the Federal labor-management program if needed in the 
performance of their authorized duties;
    (6) Private creditors for the purpose of garnishing wages of an 
employee if a debt has been reduced to a judgment;
    (7) Authorized Federal and non-Federal entities for use in approved 
computer matching efforts, limited to those data elements considered

[[Page 33941]]

necessary in making a determination of eligibility under particular 
benefit programs administered by those agencies or entities, to improve 
program integrity, and to collect debts and other monies owed to those 
agencies or entities or to the Bureau of the Public Debt;
    (8) Contractors of the Bureau for the purpose of processing 
personnel and administrative records;
    (9) Other Federal, State, or local agencies in connection with the 
hiring or retention of an individual, the issuance of a security 
clearance, the conducting of a security or suitability investigation of 
an individual, the issuance of a license, contract, grant, or other 
benefit;
    (10) Congressional offices in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (11) Other Federal agencies to effect salary or administrative 
offset for the purpose of collecting a debt, except that addresses 
obtained from the Internal Revenue Service shall not be disclosed to 
other agencies;
    (12) Consumer reporting agencies, including mailing addresses 
obtained from the Internal Revenue Service to obtain credit reports;
    (13) Debt collection agencies, including mailing addresses obtained 
from the Internal Revenue Service, for debt collection services;
    (14) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulation;
    (15) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena;
    (16) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Disclosure to Consumer Reporting Agencies:
    Debtor information is also furnished, in accordance with 5 U.S.C. 
552a(b)(12) and section 3 of the Debt Collection Act of 1982, to 
consumer reporting agencies to encourage repayment of an overdue debt.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.

Retrievability:
    By name, social security number, or other assigned identifier.

Safeguards:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on protocols 
which are periodically changed. Only employees whose official duties 
require access are allowed to view, administer, and control these 
records. Copies of records maintained on computer have the same limited 
access as paper records.

Retention and Disposal:
    Records are maintained in accordance with National Archives and 
Records Administration retention schedules. Paper and microform records 
ready for disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.

System Manager(s) and Address:
    (A) Human Resources Records: Directors, Human Resources Division 
and Human Resources Operations Division.
    (B) Equal Employment Opportunity Records: Equal Employment 
Opportunity Manager, 200 Third Street, Parkersburg, WV 26106-1328.
    (C) Administrative Services Records: Director, Administrative 
Services Division, 200 Third Street, Parkersburg, WV 26106-1328.
    (D) Procurement Records: Director, Division of Procurement, United 
Building, 5th and Avery Streets, Parkersburg, WV 26106-1328.
    (E) Financial Management Records: Director, Accounting Services 
Division, 200 3rd Street, UNB 6th Floor, Parkersburg, WV 26106-1328.
    (F) Retiree Mailing Records: Director, Division of Support 
Services, 200 Third Street, Parkersburg, WV 26106-1328.

Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests which do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.

Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii).

Contesting Record Procedures:
    Initial amendment requests: (1) A request by an individual 
contesting the content of records or for correction of records must be 
in writing, signed by the individual involved, identify the system of 
records, and clearly state that the request is made pursuant to the 
Privacy Act of 1974. If the request is made in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but instead showing a name and 
signature. If the request is made by mail, identity may be established 
by the presentation of a signature, address, and one other identifier 
such as a photocopy of an official document bearing the individual's 
signature. The Bureau of the Public Debt reserves the right to require 
additional verification of an individual's identity.

[[Page 33942]]

    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without the photograph but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Public Debt or the delegate of such officer. Appeals should be 
addressed to, or delivered personally to: Chief Counsel, Bureau of the 
Public Debt, 799 9th Street, NW, Room 501, Washington, DC 20239-0001 
(or as otherwise provided for in the applicable appendix to 31 CFR part 
1, subpart C), within 35 days of the individual's receipt of the 
initial denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.

Record Source Categories:
    Information in this system of records is provided by the subject of 
the record, authorized representatives, supervisor, employers, medical 
personnel, other employees, other Federal, State, or local agencies, 
and commercial entities.

Exemptions Claimed For The System:
    None.
TREASURY/BPD.002

System Name:
    United States Savings-Type Securities-Treasury/BPD.

System Location:
    Bureau of the Public Debt, Washington, DC, and Parkersburg, WV. 
Federal Reserve Banks and Branches located at: Buffalo, NY; Kansas 
City, MO; Minneapolis, MN; Pittsburgh, PA, and Richmond, VA.

Categories of Individuals Covered by the System:
    Present and former owners of, claimants to, persons entitled to, 
and inquirers concerning United States savings-type securities and 
interest thereon, including, but not limited to, United States Savings 
Bonds, Savings Notes, Retirement Plan Bonds, and Individual Retirement 
Bonds.

Categories of Records in the System:
    (1) Issuance: Records relating to registration, issuance, and 
correspondence in connection with issuance of savings-type securities. 
This category includes records of current income savings bonds 
processed under an automated system which will permit access by 
selected Federal Reserve Banks and Branches.
    (2) Holdings: Records documenting ownership, status, payments by 
date and account numbers, and inscription information; interest 
activity; correspondence in connection with notice of change of name 
and address; non-receipt or over- or underpayments of interest and 
principal; and numerical registers of ownership. Such records include 
information relating to savings-type securities held in safekeeping in 
conjunction with the Department's program to deliver such securities to 
the owners or persons entitled. This category includes records of 
current income savings bonds processed under an automated system which 
will permit access by selected Federal Reserve Banks and Branches.
    (3) Transactions (redemptions, payments, and reissues): Records, 
which include securities transaction requests; interest activity; legal 
papers supporting transactions; applications for disposition or payment 
of securities and/or interest thereon of deceased or incapacitated 
owners; records of retired securities; and payment records. This 
category includes records of current income savings bonds processed 
under an automated system which will permit access by selected Federal 
Reserve Banks and Branches.
    (4) Claims: Records including correspondence concerning lost, 
stolen, destroyed, or mutilated savings-type securities; bonds of 
indemnity; legal documents supporting claims for relief; and records of 
caveats entered.
    (5) Inquiries: Records of correspondence with individuals who have 
requested information concerning savings-type securities and/or 
interest thereon.

Authority for Maintenance of the System:
    5 U.S.C. 301; 31 U.S.C. 3101, et seq.

Purposes:
    Information in this system of records is collected and maintained 
to enable Public Debt and its agents to issue savings bonds, to process 
transactions, to make payments, and to identify owners and their 
accounts.

Routine Uses Of Records Maintained In The System, Including Categories 
Of Users And The Purposes Of Such Uses:
    These records may be disclosed to:
    (1) Agents or contractors of the Department for the purpose of 
administering the public debt of the United States;
    (2) Next-of-kin, voluntary guardian, legal representative or 
successor in interest of a deceased or incapacitated owner of 
securities and others entitled to the reissue, distribution, or payment 
for the purpose of assuring equitable and lawful disposition of 
securities and interest;
    (3) Either coowner for bonds registered in that form or to the 
beneficiary for bonds registered in that form, provided that acceptable 
proof of death of the owner is submitted;
    (4) The Internal Revenue Service for the purpose of facilitating 
collection of the tax revenues of the United States;
    (5) The Department of Justice in connection with lawsuits to which 
the Department of the Treasury is a party to trustees in bankruptcy for 
the purpose of carrying out their duties;
    (6) The Veterans Administration and selected veterans' publications 
for the purpose of locating owners or other persons entitled to 
undeliverable bonds held in safekeeping by the Department;
    (7) Other Federal agencies to effect salary or administrative 
offset for the purpose of collecting debts;
    (8) A consumer reporting agency, including mailing addresses 
obtained from the Internal Revenue Service, to obtain credit reports;
    (9) A debt collection agency, including mailing addresses obtained 
from the Internal Revenue Service, for debt collection services;

[[Page 33943]]

    (10) Contractors conducting Treasury-sponsored surveys, polls, or 
statistical analyses relating to the marketing or administration of the 
public debt of the United States;
    (11) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (12) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena;
    (13) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (14) Disclose through computer matching information on individuals 
owing debts to the Bureau of the Public Debt to other Federal agencies 
for the purpose of determining whether the debtor is a Federal employee 
or retiree receiving payments which may be used to collect the debt 
through administrative or salary offset;
    (15) Disclose through computer matching information on holdings of 
savings-type securities to requesting Federal agencies under approved 
agreements limiting the information to that which is relevant in making 
a determination of eligibility for Federal benefits administered by 
those agencies; and
    (16) Disclose through computer matching, information on individuals 
with whom the Bureau of the Public Debt has lost contact, to other 
Federal agencies for the purpose of utilizing letter forwarding 
services to advise these individuals that they should contact the 
Bureau about returned payments and/or matured, unredeemed securities.

Disclosures to consumer reporting agencies:
    Debtor information is also furnished, in accordance with 5 U.S.C. 
552a(b)(12) and section 3 of the Debt Collection Act of 1982, to 
consumer reporting agencies to encourage repayment of an overdue debt.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.

Retrievability:
    Information can be retrieved alphabetically by name, address, and 
period of time the security was issued, by bond serial numbers, other 
assigned identifier, or, in some cases, numerically by social security 
number. In the case of securities, except Series G savings bonds, 
registered in more than one name, information relating thereto can be 
retrieved only by the names, or, in some cases, the social security 
number of the registrants, primarily the registered owners or first-
named coowners. In the case of gift bonds inscribed with the social 
security number of the purchaser, bonds are retrieved under that 
number, or by bond serial number.

Safeguards:
    Information is contained in secure buildings or in areas which are 
occupied either by officers and responsible employees of Public Debt 
who are subject to personnel screening procedures and to the Treasury 
Department Code of Conduct or by agents of Public Debt who are required 
to maintain proper control over records while in their custody. 
Additionally, since in most cases, numerous steps are involved in the 
retrieval process, unauthorized persons would be unable to retrieve 
information in meaningful form. Information stored in electronic media 
is safeguarded by automatic data processing security procedures in 
addition to physical security measures. Additionally, for those 
categories of records stored in computers with online terminal access, 
the information cannot be accessed without proper passwords and 
preauthorized functional capability.

Retention and Disposal:
    Records of holdings, forms, documents, and other legal papers which 
constitute the basis for transactions subsequent to original issue are 
maintained for such time as is necessary to protect the legal rights 
and interests of the United States Government and the persons affected, 
or otherwise until they are no longer historically significant. Other 
records are disposed of at varying intervals in accordance with records 
retention schedules reviewed and approved by the National Archives and 
Records Administration (NARA). Paper and microform records ready for 
disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.

System Manager(s) and Address:
    Assistant Commissioner, Securities Operations, Parkersburg, WV 
26106-1328.

Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests which do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.

Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii).
    (3) Requests by individuals about securities they own:
    (a) For current income savings bonds: Individuals may make 
inquiries at a Federal Reserve Bank or Branch or directly to the Bureau 
of the Public Debt, Investor Services, Current Income Services 
Division, Parkersburg, WV 26106-1328. If the particular Federal Reserve 
Bank or Branch cannot access the particular record, the individual will 
be advised to contact the Bureau of the Public Debt. Individuals must 
provide sufficient information, including their address and social 
security number, to identify themselves as owner or coowner of the 
securities. They should provide the complete bond serial numbers, 
including alphabetic prefixes

[[Page 33944]]

and suffixes, if known. Otherwise, the series, approximate date, form 
of registration, and, except for Series G Savings Bonds registered in 
coownership form, the names and social security numbers of all persons 
named in the registration should be provided. If a Case Identification 
Number is known, that should be provided.
    (b) For all other types of securities covered by this system of 
records: Individuals should contact the following: Bureau of the Public 
Debt, Investor Services, Accrual Services Division, Parkersburg, WV 
26106-1328. Individuals should provide sufficient information, 
including their address and social security number, to identify 
themselves as owner or coowner of the securities. Individuals must 
provide sufficient information to identify the securities, such as type 
or series of security, approximate date of issue, serial number, form 
of registration, and the name and social security number of the first-
named coowner, or in the case of gift bonds the social security number 
of the purchaser if that number was used.
    (4) Requests by anyone other than individuals named on securities 
must contain sufficient information to identify the securities; this 
would include type or series of securities, approximate date of issue, 
serial number, and form of registration. These requests will be honored 
only if the identity and right of the requester to the information have 
been established. Send requests to the addresses shown in (3)(a) or 
(3)(b) above, depending on the type of security involved.
    (a) Requests by a beneficiary for information concerning securities 
registered in beneficiary form must be accompanied by the name and 
social security number of the owner and by proof of death of the 
registered owner.
    (b) Requests for records of holdings or other information 
concerning a deceased or incapacitated individual must be accompanied 
either by evidence of the requester's appointment as legal 
representative of the estate of the individual or by a statement 
attesting that no such representative has been appointed and giving the 
nature of the relationship between the requester and the individual.

Contesting Record Procedures:
    Initial amendment requests: (1) A request by an individual 
contesting the content of records or for correction of records must be 
in writing, signed by the individual involved, identify the system of 
records, and clearly state that the request is made pursuant to the 
Privacy Act of 1974. If the request is made in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but instead showing a name and 
signature. If the request is made by mail, identity may be established 
by the presentation of a signature, address, and one other identifier 
such as a photocopy of an official document bearing the individual's 
signature. The Bureau of the Public Debt reserves the right to require 
additional verification of an individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records: (1) An appeal from an initial denial of a request for 
correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that it is 
made pursuant to the Privacy Act of 1974. If the individual is making 
an appeal in person, identity may be established by the presentation of 
a single official document bearing the individual's photograph or by 
the presentation of two items of identification without the photograph 
but showing a name and signature. If the individual is making an appeal 
by mail, identity may be established by the presentation of a 
signature, address, and one other identifier such as a photocopy of an 
official document bearing the individual's signature. The Bureau of the 
Public Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Public Debt or the delegate of such officer. Appeals should be 
addressed to, or delivered personally to: Chief Counsel, Bureau of the 
Public Debt, 799 9th Street, NW., Room 501, Washington, DC 20239-0001 
(or as otherwise provided for in the applicable appendix to 31 CFR part 
1, subpart C), within 35 days of the individual's receipt of the 
initial denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.

Record Source Categories:
    Information on records in this system is furnished by the 
individuals or their authorized representatives as listed in 
``Categories of Individuals'' and issuing agents for securities or is 
generated within the system itself.

Exemptions Claimed For The System:
    None.
TREASURY/BPD.003

System Name:
    United States Securities (Other than Savings-Type Securities)-
Treasury/BPD.

System Location:
    Bureau of the Public Debt, Washington, DC, and Parkersburg, WV. 
Federal Reserve Banks and Branches located at: Atlanta, GA; Baltimore, 
MD; Birmingham, AL; Boston, MA; Buffalo, NY; Charlotte, NC; Chicago, 
IL; Cincinnati, OH; Cleveland, OH; Dallas, TX; Denver, CO; Detroit, MI; 
El Paso, TX; Houston, TX; Jacksonville, FL; Kansas City, MO; Little 
Rock, AR; Los Angeles, CA; Louisville, KY; Memphis, TN; Miami, FL; 
Minneapolis, MN; Nashville, TN; New Orleans, LA; New York, NY; Oklahoma 
City, OK; Omaha, NE; Philadelphia, PA; Pittsburgh, PA; Portland, OR; 
Richmond, VA; Salt Lake City, UT; San Antonio, TX; San Francisco, CA; 
Seattle, WA; and St. Louis, MO.

Categories of Individuals Covered by the System:
    Present and former owners of, subscribers to, claimants to, persons 
entitled to, and inquirers concerning United States Treasury securities 
(except savings-type securities) and interest thereon and such 
securities for which the Treasury acts as agents including, but not 
limited to, Treasury Bonds, Notes, and Bills; Adjusted Service Bonds; 
Armed Forces Leave Bonds; and Federal Housing Administration 
Debentures.

Categories of Records in the System:
    (1) Issuance: Records relating to tenders, bids, subscriptions, 
advices of shipment, requests (applications) for original issue, and 
correspondence concerning erroneous issue and nonreceipt of securities.

[[Page 33945]]

    (2) Holdings: Records of ownership and interest activity on 
registered or recorded United States securities (other than savings-
type securities); records about fees for TreasuryDirect accounts 
exceeding a stipulated amount; change of name and address notices; 
correspondence concerning errors in registration or recordation; 
nonreceipt or over- and underpayments of interest and principal; 
records of interest activity; records of unclaimed accounts; and 
letters concerning the New York State tax exemption for veterans of 
World War I.
    (3) Transactions (redemptions, payments, reissues, transfers, and 
exchanges): Records which include securities transaction requests; 
records about fees for definitive securities issued; legal papers 
supporting transactions; applications for transfer, disposition, or 
payment of securities of deceased or incompetent owners; records of 
Federal estate tax transactions; certificates of ownership covering 
paid overdue bearer securities; records of erroneous redemption 
transactions; records of retired securities; and payment records.
    (4) Claims: Records including correspondence concerning lost, 
stolen, destroyed, or mutilated United States securities (other than 
savings-type securities) or securities for which the Treasury acts as 
agent and interest coupons thereon; bonds of indemnity; legal documents 
supporting claims for relief; and records of caveats entered.
    (5) Inquiries: Records of correspondence with individuals who have 
requested information concerning United States Treasury securities 
(other than savings-type securities) or securities for which the 
Treasury acts as agent.
    (6) All of the above categories of records except ``(4) Claims'' 
include records of Treasury bills, notes, and bonds in the 
TreasuryDirect Book-entry Securities System.

Authority for Maintenance of the System:
    5 U.S.C. 301; 31 U.S.C. 3101 et seq.

Purpose(s):
    Information in this system of records is collected and maintained 
to enable the Bureau of the Public Debt and its agents to issue United 
States securities (other than savings-type securities), to process 
transactions, to make payments, and to identify owners and their 
accounts.

Routine Uses Of Records Maintained In The System, Including Categories 
Of Users And The Purposes Of Such Uses:
    These records may be disclosed to:
    (1) Agents or contractors of the Department for the purpose of 
administering the public debt of the United States;
    (2) Next-of-kin, voluntary guardian, legal representative or 
successor in interest of a deceased or incapacitated owner of 
securities and others entitled upon transfer, exchange, distribution, 
or payment for the purpose of assuring equitable and lawful disposition 
of securities and interest;
    (3) Any of the owners if the related securities are registered or 
recorded in the names of two or more owners;
    (4) The Internal Revenue Service for the purpose of facilitating 
the collection of the tax revenues of the United States;
    (5) The Department of Justice in connection with lawsuits to which 
the Department of the Treasury is a party or to trustees in bankruptcy 
for the purpose of carrying out their duties;
    (6) The Veterans Administration when it relates to the holdings of 
Armed Forces Leave Bonds to facilitate the redemption or disposition of 
these securities;
    (7) Other Federal agencies to effect salary or administrative 
offset for the purpose of collecting debts;
    (8) A consumer reporting agency, including mailing addresses 
obtained from the Internal Revenue Service, to obtain credit reports;
    (9) A debt collection agency, including mailing addresses obtained 
from the Internal Revenue Service, for debt collection services;
    (10) Contractors conducting Treasury-sponsored surveys, polls, or 
statistical analyses relating to marketing or administration of the 
public debt of the United States;
    (11) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (12) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena;
    (13) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (14) Disclose through computer matching information on individuals 
owing debts to the Bureau of the Public Debt to other Federal agencies 
for the purpose of determining whether the debtor is a Federal employee 
or retiree receiving payments which may be used to collect the debt 
through administrative or salary offset;
    (15) Disclose through computer matching information on holdings of 
Treasury securities to requesting Federal agencies under approved 
agreements limiting the information to that which is relevant in making 
a determination of eligibility for Federal benefits administered by 
those agencies; and
    (16) Disclose through computer matching, information on individuals 
with whom the Bureau of the Public Debt has lost contact, to other 
Federal agencies for the purpose of utilizing letter forwarding 
services to advise these individuals that they should contact the 
Bureau about returned payments and/or matured unredeemed securities.

Disclosures to consumer reporting agencies:
    Debtor information is also furnished, in accordance with 5 U.S.C. 
552a(b)(12) and section 3 of the Debt Collection Act of 1982, to 
consumer reporting agencies to encourage repayment of an overdue debt.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.

Retrievability:
    Information can be retrieved by social security account number, 
other assigned identifier, or, in some cases, alphabetically by name or 
numerically by security serial number. In the case of securities 
registered in more than one name, information relating thereto can 
generally only be retrieved by social security number or by the name of 
the first-named owner.

Safeguards:
    Information is contained in secure buildings, Federal Records 
Centers, or in areas which are occupied either by officers and 
responsible employees of the Department who are subject to personnel 
screening procedures and to the Executive Branch and Treasury 
Department Standards of Conduct or by agents of the Department who are 
required by the Department to maintain proper control over records 
while in their custody. Additionally, since in most cases, numerous 
steps are involved in the retrieval process, unauthorized persons would 
be unable to retrieve information in a meaningful form. Information 
stored in electronic media

[[Page 33946]]

is safeguarded by automatic data processing security procedures in 
addition to physical security measures. Additionally, for those 
categories of records stored in computers with terminal access, the 
information cannot be obtained or modified without proper passwords and 
preauthorized functional capability.

Retention and Disposal:
    Records of holdings, forms, documents, and other legal papers which 
constitute the basis for transactions subsequent to original issue are 
maintained for such time as is necessary to protect the legal rights 
and interests of the U.S. Government and the persons affected, or 
otherwise until they are no longer historically significant. Other 
records are disposed of at varying intervals in accordance with records 
retention schedules reviewed and approved by the National Archives and 
Records Administration (NARA). Paper and microform records ready for 
disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.

System Managers And Address:
    Assistant Commissioner, Securities Operations, Bureau of the Public 
Debt, Parkersburg, WV 26106-1328.

Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests which do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.

Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR .26(d)(2)(ii).
    (3) Requests by individuals about securities they own:
    (a) For Treasury bills, notes, or bonds held in the TreasuryDirect 
Book-entry Securities System: Individuals may contact the nearest 
TreasuryDirect Office as listed in the Appendix to this system of 
records, or the Bureau of the Public Debt, Investor Services, Current 
Income Services Division, Marketable Assistance Branch, Parkersburg, WV 
26106-1328. Individuals should provide sufficient information, 
including their social security number, to identify themselves as 
owners of securities and sufficient information, including account 
number, to identify their TreasuryDirect account.
    (b) For all other categories of records in this system of records: 
Individual owners should contact: Bureau of the Public Debt, Investor 
Services, Current Income Services Division, Marketable Assistance 
Branch, Parkersburg, WV 26106-1328. Requests must contain information 
to identify themselves including name, address, and social security 
number; the type of security involved such as a registered note or 
bond, an Armed Forces Leave Bond, etc.; and, to the extent possible 
specify the loan, issue date, denomination, exact form of registration, 
and other information about the securities.
    (4) Requests by individuals who are representatives of owners or 
their estates require appropriate authority papers. Write to: Bureau of 
the Public Debt, Investor Services, Current Income Services Division, 
Marketable Assistance Branch, Parkersburg, WV 26106-1328, to obtain 
information on these requirements.
    (5) In all cases: The request for information will be honored only 
if the identity and right of the requester to the information have been 
established.

Contesting Record Procedures:
    Initial amendment requests: (1) A request by an individual 
contesting the content of records or for correction of records must be 
in writing, signed by the individual involved, identify the system of 
records, and clearly state that the request is made pursuant to the 
Privacy Act of 1974. If the request is made in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but instead showing a name and 
signature. If the request is made by mail, identity may be established 
by the presentation of a signature, address, and one other identifier 
such as a photocopy of an official document bearing the individual's 
signature. The Bureau of the Public Debt reserves the right to require 
additional verification of an individual's identity.
    (2) Submit requests to the appropriate office as shown under SYSTEM 
MANAGER AND ADDRESS above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records: (1) An appeal from an initial denial of a request for 
correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that it is 
made pursuant to the Privacy Act of 1974. If the individual is making 
an appeal in person, identity may be established by the presentation of 
a single official document bearing the individual's photograph or by 
the presentation of two items of identification without the photograph 
but showing a name and signature. If the individual is making an appeal 
by mail, identity may be established by the presentation of a 
signature, address, and one other identifier such as a photocopy of an 
official document bearing the individual's signature. The Bureau of the 
Public Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Public Debt or the delegate of such officer. Appeals should be 
addressed to, or delivered personally to: Chief Counsel, Bureau of the 
Public Debt, 799 9th Street, NW., Room 501, Washington, DC 20239-0001 
(or as otherwise provided for in the applicable appendix to 31 CFR part 
1, subpart C), within 35 days of the individual's receipt of the 
initial denial of the requested correction.
    (3) An appeal must be marked PRIVACY ACT AMENDMENT APPEAL and 
specify:
    (a) The records to which the appeal relates,

[[Page 33947]]

    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.

Record Source Categories:
    Information contained in records in the system is furnished by the 
individuals or their authorized representatives as listed in CATEGORIES 
OF INDIVIDUALS, or is generated within the system itself.

Exemptions Claimed For The System:
    None.
Appendix of TreasuryDirect Contacts
    This appendix lists the mailing addresses and telephone numbers of 
the places that may be contacted by individuals when inquiring about 
their securities accounts maintained in TreasuryDirect.
    TreasuryDirect: P.O. Box 2076, Boston, MA 02106-2076.
    TreasuryDirect: P.O. Box 660657, Dallas, TX 75266-0657.
    TreasuryDirect: P.O. Box 9150, Minneapolis, MN 55480-9150.
    The toll-free telephone number for all three sites is 1-800-722-
2678.
TREASURY/BPD.004

System Name:
    Controlled Access Security System-Treasury/BPD.

System Location:
    Bureau of the Public Debt, Parkersburg, WV.

Categories of Individuals Covered by the System:
    Bureau of the Public Debt employees, employees of contractors and 
service companies, and official visitors.

Categories of Records in the System:
    A record is created for each access to designated areas and 
contains the individual's name; card number; work shift; access level; 
time, date, and location of each use of the access card at a card 
reader.

Authority for Maintenance of the System:
    31 U.S.C. Sec. 321; 41 CFR 101-20.103.

Purpose:
    Information in this system of records is collected and maintained 
to allow the Bureau of the Public Debt to control and verify access to 
all Parkersburg, West Virginia Public Debt facilities.

Routine Uses Of Records Maintained In The System, Including Categories 
Of Users And The Purposes Of Such Uses:
    These records may be disclosed to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, or in connection with criminal law proceedings, or in 
response to a subpoena;
    (4) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, 
arbitrators and other parties responsible for the administration of the 
Federal labor-management program if needed in the performance of their 
authorized duties.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.

Retrievability:
    Information on individuals can be retrieved by name or card number 
or other assigned identifier.

Safeguards:
    Both the central system and the peripheral system will have limited 
accessibility. Paper records and magnetic disks are maintained in 
locked file cabinets with access limited to those personnel whose 
official duties require access, such as the systems manager, Bureau 
security officials, and employee relations specialists. Access to 
terminals is limited through the use of passwords to those personnel 
whose official duties require access, as for paper records.

Retention and Disposal:
    The retention period is for three years. Paper and microform 
records ready for disposal are destroyed by shredding or maceration. 
Records in electronic media are electronically erased using accepted 
techniques.

System Managers And Address:
    Director, Division of Administrative Services, 200 Third Street, 
Parkersburg, WV 26106-1328.

Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests which do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.

Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii).

Contesting Record Procedures:
    Initial amendment requests: (1) A request by an individual 
contesting the content of records or for correction of records must be 
in writing, signed by the individual involved, identify the system of 
records, and clearly state that

[[Page 33948]]

the request is made pursuant to the Privacy Act of 1974. If the request 
is made in person, identity may be established by the presentation of a 
single official document bearing the individual's photograph or by the 
presentation of two items of identification without the photograph but 
instead showing a name and signature. If the request is made by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records: (1) An appeal from an initial denial of a request for 
correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that it is 
made pursuant to the Privacy Act of 1974. If the individual is making 
an appeal in person, identity may be established by the presentation of 
a single official document bearing the individual's photograph or by 
the presentation of two items of identification without the photograph 
but showing a name and signature. If the individual is making an appeal 
by mail, identity may be established by the presentation of a 
signature, address, and one other identifier such as a photocopy of an 
official document bearing the individual's signature. The Bureau of the 
Public Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Public Debt or the delegate of such officer. Appeals should be 
addressed to, or delivered personally to: Chief Counsel, Bureau of the 
Public Debt, 799 9th Street, NW, Room 501, Washington, DC 20239-0001 
(or as otherwise provided for in the applicable appendix to 31 CFR part 
1, subpart C), within 35 days of the individual's receipt of the 
initial denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.

Record Source Categories:
    The individual concerned, his/her supervisor, or an official of the 
individual's firm or agency.

Exemptions Claimed For The System:
    None.
TREASURY/BPD.005

System Name:
    Employee Assistance Records-Treasury/BPD.

System Location:
    Bureau of the Public Debt, 200 Third Street, Parkersburg, WV; and 
Avery Street Building, 320 Avery Street, Parkersburg, WV. This system 
covers Public Debt employee assistance records that are maintained by 
another Federal, State, or local government, or contractor under an 
agreement with Public Debt directly or through another entity to 
provide the Employee Assistance Program (EAP) functions. The address of 
the other agency or contractor may be obtained from the system manager 
below.

Categories of Individuals Covered by the System:
    Public Debt employees and former employees who will be or have been 
counseled, either by self-referral or supervisory-referral regarding 
drug abuse, alcohol, emotional health, or other personal problems. 
Where applicable, this system also covers family members of these 
employees when the family member utilizes the services of the EAP as 
part of the employee's counseling or treatment process.

Categories of Records in the System:
    This system contains records of each employee and, in some cases, 
family members of the employee who have utilized the Employee 
Assistance Program for a drug, alcohol, emotional, or personal problem. 
Examples of information which may be found in each record are the 
individual's name, social security number, date of birth, grade, job 
title, home address, telephone numbers, supervisor's name and telephone 
number, assessment of problem, and referrals to treatment facilities 
and outcomes.

Authority for Maintenance of the System:
    5 U.S.C. 301, 7361, 7362, 7904; 44 U.S.C. 3101.

Purpose(s):
    To provide a history and record of the employee counseling session.

Routine Uses Of Records Maintained In The System, Including Categories 
Of Users And The Purposes Of Such Uses:
    These records may be disclosed to:
    (1) An entity under contract with Public Debt for the purpose of 
providing the EAP function;
    (2) Medical personnel to the extent necessary to meet a bona fide 
medical emergency in accordance with the Confidentiality of Alcohol and 
Drug Abuse Patient Records regulations (42 CFR part 2);
    (3) Qualified personnel for the purpose of conducting scientific 
research, management audits, financial audits, or program evaluation, 
provided individual identifiers are not disclosed in any manner, in 
accordance with the Confidentiality of Alcohol and Drug Abuse Patient 
Records regulations (42 CFR part 2);
    (4) A third party upon authorization by an appropriate order of a 
court of competent jurisdiction granted after application showing good 
cause therefor, in accordance with the Confidentiality of Alcohol and 
Drug Abuse Patient Records regulations (42 CFR part 2);
    (5) The Department of Justice or other appropriate Federal agency 
in defending claims against the United States when the records are not 
covered by the Confidentiality of Alcohol and Drug Abuse Patient 
Records regulations at 42 CFR part 2.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.

Retrievability:
    These records are retrieved by the name and social security number 
or other assigned identifier of the individual on whom they are 
maintained.

Safeguards:
    Records are maintained in a secure room in a locked file cabinet, 
safe, or similar container when not in use. Automated records are 
protected by restricted access procedures. Access to

[[Page 33949]]

records is strictly limited to agency or contractor officials with a 
bona fide need for the records. When Public Debt contracts with an 
entity for the purpose of providing the EAP functions, the contractor 
shall be required to maintain Privacy Act safeguards with respect to 
such records.

Retention and Disposal:
    The retention period is three years after termination of counseling 
or until any litigation is resolved. Then the records are destroyed.

System Manager(s) and Address:
    Director, Human Resources Division, Bureau of the Public Debt, 200 
Third Street, Parkersburg, WV 26106-1328.

Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests which do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.

Record Access Procedures:
    After you contact the contractor, following are the steps which 
will be required:
    (1) A request for access to records must be in writing, signed by 
the