Public Health Emergency Preparedness, 30451-30466 [05-10537]
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Federal Register / Vol. 70, No. 101 / Thursday, May 26, 2005 / Notices
Dated: May 20, 2005.
William P. Nichols,
Director, Procurement and Grants Office,
Centers for Disease Control and Prevention.
[FR Doc. 05–10538 Filed 5–25–05; 8:45 am]
BILLING CODE 4163–18–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Centers for Disease Control and
Prevention
Public Health Emergency
Preparedness
Announcement Type: New.
Funding Opportunity Number:
AA154.
Catalog of Federal Domestic
Assistance Number: 93.283.
Application Deadline: July 13, 2005.
Notice of Award: August 31, 2005.
I. Funding Opportunity Description
Authority: This program is authorized
under 42 U.S.C. 247d–3.
Purpose: The purpose of this program
is to upgrade and integrate State and
local public health jurisdictions’
preparedness for and response to
terrorism and other public health
emergencies with Federal, State, local,
and tribal governments, the private
sector, and Non-Governmental
Organizations (NGOs). These emergency
preparedness and response efforts are
intended to support the National
Response Plan (NRP)1 and the National
Incident Management System (NIMS) 2.
In addition, the activities described in
this cooperative agreement guidance are
designed to develop emergency-ready
public health departments in accord
with the Interim National Preparedness
Goal (NPG) 3, the Interim Public Health
and Healthcare Supplement to the
NPG 4, and the Centers for Disease
Control and Prevention (CDC)
Preparedness Goals (see below).
Associated with the Interim NPG are
two broad-gauged resources to help
guide preparedness planning and
implementation: A set of scenarios and
the Target Capabilities List 5. The
1 Emergency Support Function Annexes. National
Response Plan. Available at: https://www.dhs.gov/
dhspublic/interapp.editorial/editorial_0566.xml.
2 National Incident Management System https://
www.fema.gov/nims/.
3 Interim National Preparedness Goal: https://
www.ojp.usdoj.gov/odp/docs/
InterimNationalPreparednessGoal_03–31–05_1.pdf.
4 Interim Public Health and Healthcare
Supplement to the National Preparedness Goal:
https://www.hhs.gov/ophep/.
5 Target Capabilities List: Version 1.0; January 31,
2005. U.S. Department of Homeland Security Office
of State and Local Government Coordination and
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Department of Homeland Security
(DHS) developed the Interim NPG and
the associated resources in concert with
the Department of Health and Human
Services and other agencies of the
Federal Government as well as with
representatives of State and local public
health departments and other
stakeholders. All of these documents
will be refined and extended from time
to time to capture lessons learned and
to introduce new concepts as
appropriate.
This announcement is only for nonresearch activities supported by the
Centers for Disease Control and
Prevention/Agency for Toxic Substances
and Disease Registry (CDC/ATSDR). If
research is proposed, the application
will not be reviewed. For the definition
of research, please see the CDC Web site
at the following Internet address:
https://www.cdc.gov/od/opspoll1.htm.
This program addresses the ‘‘Healthy
People 2010’’ focus area(s) of public
health infrastructure.
Recipient Activities: CDC has
developed Preparedness Goals designed
to measure urgent public health system
response performance parameters that
are directly linked to health protection
of the public. The Preparedness Goals
are intended to measure urgent public
health system response performance for
terrorism and non-terrorism events
including infectious disease,
environmental and occupational related
emergencies. For the purposes of this
announcement urgent response is
intended to indicate non-routine public
health system reaction to limit possible
mortality, morbidity, loss of quality of
life, or economic damage. The primary
intent of this cooperative agreement is
to fund the active participation of
awardees in the immediate
establishment, use, and continuous
improvement of a national system using
the CDC Preparedness Goals to measure
public health system response
performance. The CDC Preparedness
Goals are below:
Prevent: (1) Increase the use and
development of interventions known to
prevent human illness from chemical,
biological, radiological agents, and
naturally occurring health threats.
(2) Decrease the time needed to
classify health events as terrorism or
naturally occurring in partnership with
other agencies.
Preparedness (ATTN: Office for Policy, Initiatives,
and Analysis) 810 7th Street, NW. Washington, DC
20531. Version 1.0 of the Target Capabilities List
will be made available on the ODP Secure Portal
(https://odp.esportals.com) and the Lessons
Learned and Information Sharing network (https://
www.llis.gov).
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Detect/ Report: (3) Decrease the time
needed to detect and report chemical,
biological, radiological agents in tissue,
food or environmental samples that
cause threats to the public’s health.
(4) Improve the timeliness and
accuracy of information regarding
threats to the public’s health as reported
by clinicians and through electronic
early event detection, in real time, to
those who need to know.
Investigate: (5) Decrease the time to
identify causes, risk factors, and
appropriate interventions for those
affected by threats to the public’s health.
Control: (6) Decrease the time needed
to provide countermeasures and health
guidance to those affected by threats to
the public’s health.
Recover: (7) Decrease the time needed
to restore health services and
environmental safety to pre-event levels.
(8) Increase the long-term follow-up
provided to those affected by threats to
the public’s health.
Improve: (9) Decrease the time needed
to implement recommendations from
after-action reports following threats to
the public’s health.
The activities in this cooperative
agreement guidance will be based on the
synchronization of the Department of
Homeland Security Target Capabilities
List (TCL) with the CDC Preparedness
Goals in order to create a preparedness
framework that identifies the key needs
for the public health community.
The TCL was developed under the
auspices of Homeland Security
Presidential Directive 8: National
Preparedness (HSPD–8). It is a
functional, performance-focused
compendium of response activities
designed to provide State and local
jurisdictions with nationally accepted
preparedness levels of first responder
capabilities. The TCL was developed in
close consultation with Federal, State,
local, and tribal entities and national
associations, including CDC and many
of the agency’s key response partners.
Additional Requirements: The
activities outlined in the guidance and
required for the application for funds
are as follows:
1. The existence of or current efforts
to establish or participate in a senior
advisory committee during Fiscal Year
2005 (FY05) to coordinate funding with
the U.S. Department of Health and
Human Services’ (HHS) Centers for
Disease Control and Prevention; U.S.
Department of Health and Human
Services’ (HHS) Health Resource and
Services Administration (HRSA)
hospital preparedness cooperative
agreement; and FY05 Homeland
Security Grant Program Department of
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Homeland Security, Office for Domestic
Preparedness.
2. During the award year, awardees
ability to respond to events will be
evaluated through assessments, site
visits, drills, exercises, and responses to
real events. In year one of this
cooperative agreement, CDC will initiate
a series of drills to test components of
a comprehensive response system. In
years 2–5 of this cooperative agreement,
CDC will require the demonstration of a
broader set of measures that are
consistent with the TCLs through fullscale exercises at the State and local
level. Further guidance on the
development and evaluation of
exercises and drills will be forthcoming
from CDC. To the extent possible, public
health exercises should use standards
set by the DHS Homeland Security
Exercise Evaluation Program (HSEEP) as
well as other recognized exercise
programs including those used by the
Federal Emergency Management Agency
(FEMA) Emergency Management
Institute. These exercises should test
both horizontal and vertical integration
with response partners at the local,
tribal, State, and federal level.
3. Awardees must ensure that funds
are available to establish and maintain
systems to collect and report on the
performance measures described in this
program announcement, including
reporting on the achievement of
performance measures by local public
health entities.
4. Awardees are expected to address
the activities and outcomes described in
this announcement through the use of
cooperative agreement funds and
coordination with other funding sources
such as the Urban Areas Security
Initiative (UASI) and the Metropolitan
Medical Response System (MMRS)
through the Department of Homeland
Security. Achievement of these
outcomes will be evaluated through
drills, exercises, and responses to real
events whenever possible.
5. While this guidance contains
instructions for CDC awardees, it also
includes recipient activities that need to
be integrated with those funded by the
hospital preparedness cooperative
agreement administered by HRSA.
Further, CDC encourages applicants to
coordinate activities with current
relevant efforts in their jurisdictions or
proposed under the various goals of this
cooperative agreement.
Applicants should also coordinate
activities within their jurisdictions (i.e.,
at the State level), between State and
local jurisdictions, tribes, and military
installations; among local agencies; and
with hospitals and major health care
entities, including tribal and Public
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Health Service health facilities; among
jurisdictional MMRSs, and adjacent
States. If applicable, awardees should
coordinate with neighboring provinces,
tribal/First Nations indigenous
jurisdictions and States across
international borders.
6. Public health agencies must
support public health response
functions in the context of NIMS. In
accordance with HSPD–5, NIMS
provides a consistent approach for
Federal, State, and local governments to
work effectively and efficiently together
to prepare for, prevent, respond to, and
recover from domestic incidents,
regardless of cause, size, or complexity.
As a condition of receiving Public
Health Emergency Preparedness
cooperative agreement funds, awardees
agree to adopt and implement NIMS. In
accordance with the eligibility and
allowable uses of the cooperative
agreement, awardees are encouraged to
direct FY05 funding towards activities
necessary to implement NIMS.
On September 8, 2004, the former
Secretary of Homeland Security, Tom
Ridge, wrote a letter to the Governors
outlining the important steps that State,
territorial, tribal and local entities
should take during FY05 to become
compliant with NIMS.6
In order to receive Fiscal Year 2006
(FY06) preparedness funding, the
minimum FY05 compliance
requirements described in the
Secretary’s letter must be met.
Applicants will be required to certify as
part of their FY06 cooperative
agreement applications that they have
met the FY05 NIMS requirements.
NIMS compliance activities to be
accomplished during FY05 are as
follows:
States and Territories
• Incorporate NIMS into existing
training programs and exercises;
• Ensure that federal preparedness
funding (including the National
Bioterrorism Hospital Preparedness
cooperative agreement) supports State,
local and tribal NIMS implementation;
• Incorporate NIMS into Emergency
Operations Plans (EOP);
• Promote intraState mutual aid
agreements;
• Coordinate and provide NIMS
technical assistance to local and tribal
entities; and
• Incorporate Incident Command
Systems (ICS) into public health
department, hospital, and supporting
health care systems.
6 Available at https://www.fema.gov/doc/nims/
letter_to_governors_09082004.doc, accessed April 7,
2005.
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State, Territorial, Local and Tribal
Jurisdictions
• Complete the NIMS Awareness
Course: ‘‘National Incident Management
System (NIMS), An Introduction’’ IS
700.
This independent study course
developed by the Emergency
Management Institute (EMI) explains
the purpose, principles, key
components and benefits of NIMS. The
course is available on the EMI Web page
at: https://training.fema.gov/EMIWeb/IS/
is700.asp.
• Formally recognize the NIMS and
adopt NIMS principles and policies.
States, territories, tribes and local
entities should establish legislation,
executive orders, resolutions, or
ordinances to formally adopt the NIMS.
Go to https://www.fema.gov/nims and
see NIMS Resources for examples.
• Determine which NIMS
requirements have already been met.
State, territorial, tribal, and local
entities have already implemented
many of the concepts and protocols
identified in the NIMS. However, as
gaps in compliance with the NIMS are
identified, States, territories, tribes and
local entities should use existing awards
to develop strategies for addressing
those gaps.
• Develop a strategy and timeframe
for full NIMS implementation.
States, territories, tribes, and local
entities are encouraged to achieve full
NIMS implementation during FY05. To
the extent that full implementation is
not possible during FY05, federal
preparedness assistance must be
leveraged to complete NIMS
implementation by FY06. By Fiscal Year
2007 (FY07), federal preparedness
assistance will be conditioned by full
compliance with the NIMS. States
should work with tribal and local
governments to develop a strategy for
Statewide compliance with the NIMS.
• Incorporate Incident Command
Systems (ICS) into public health
department, hospital, and supporting
health care systems.
All Federal, State, territory, tribal and
local jurisdictions are required to adopt
ICS in order to be compliant with the
NIMS. See NIMS and the Incident
Command System at https://
www.fema.gov/nims under NIMS
Resources.
During the FY 2005 budget period the
Department of Health and Human
Services will continue to work closely
with the NIMS Integration Center to
clarify NIMS requirements for public
health and medical communities. Both
HRSA and CDC will continue to provide
technical assistance throughout this
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process to assist to awardees in meeting
2005 requirements.
7. Competency-based education of
public health workers, clinicians, and
others critical to emergency response
should be planned and implemented
based on needs identified through
assessments and/or evaluations of
performance. Awardees are expected to
continue to support preparedness
education and training activities needed
to successfully achieve targeted
outcomes and preparedness goals.
Development, delivery, and evaluation
of competency-based preparedness
education should be done in
conjunction with Centers for Public
Health Preparedness (CPHP), and
academic experts in other schools of
public health, medicine, nursing, and
academic health science centers.
Prior to planning development of new
preparedness education courses or
training programs to meet identified
needs, efforts should be taken to
identify and utilize existing education
programs that have been evaluated for
learning effectiveness (e.g. as evidenced
by measured knowledge gained through
pre- and post-tests, self-assessed learner
competence, and/or skill
demonstrations.) Resources such as
learning management systems ((e.g.
TrainingFinder Real-time Affiliate
Integrated Network (TRAIN)) and other
preparedness educational inventories
((e.g. Centers for Public Health
Preparedness (CPHP) Resource Center))
can help facilitate the identification of
existing preparedness educational
programs that can be accessed, adopted,
and adapted for local use, which will
result in less duplication and more
efficient use of available funds.
8. During the award year, awardees
are expected to implement capable,
interoperable information systems that
support public health preparedness.
PHIN Preparedness defines functional
requirements in the areas of Early Event
Detection, Outbreak Management,
Countermeasure and Response
Administration, Partner
Communications and Alerting, and
Connecting Laboratory Systems. All
awardees are expected to develop
information technology systems that are
compliant with PHIN and begin to
initiate the PHIN Preparedness
certification process (further guidance
on this process can be found at https://
www.cdc.gov/phin/certification) during
this cooperative agreement cycle. PHIN
certification will ensure that systems
have the capabilities necessary
(‘‘functional requirements’’) to share
data and work together (‘‘Key
Performance Measures—KPM’s’’) in
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order to implement a national network
of capable public health preparedness
systems. Certification is based upon the
system requirements and specification
guides found at https://www.cdc.gov/
phin. Self-assessment tools are available
for all functional areas and the alerting
KPMs at https://www.cdc.gov/phin/
certification.
Awardees may choose to meet the
system requirements and specifications
by: building or enhancing their own
systems, purchasing commercial
solutions, or using CDC developed
systems and services. The requirements
documents and specification guides
include the details of what needs to be
implemented in grantee systems to meet
these needs. Some awardees may choose
to use CDC developed software and
services either as their final solutions or
as bridge solutions until their own
systems meet the requirements and
specifications and are certified. The
CDC has software and services available
to cover all of the PHIN Preparedness
functional areas, but the CDC is
committed to working with awardees to
help support solutions from any viable
software solutions providers. The
implementation of the PHIN
Preparedness functional requirements
will usually require several software
systems to cover all of the functional
areas, but in some circumstances,
awardees may implement a single
system that covers more than one
functional area. Each PHIN
Preparedness functional area can be
certified separately. While CDC systems
will undergo certification themselves, if
CDC software and services are used in
the awardee environment some
components will require certification in
the environment they are implemented.
9. CDC requires documentation with
the cooperative agreement application
that describes the process used by the
State health department to engage local
health departments to reach consensus,
approval, or concurrence for the
proposed use of non-earmarked
cooperative agreement funds. Nonearmarked cooperative agreement funds
are those funds not designated for urban
areas (e.g. Cities Readiness Initiative
(CRI)), Early Warning Infectious Disease
Surveillance (EWIDS), currently
established Level 1 Chemical
laboratories, or other specialty activities
as defined in the guidance. The
description should bear evidence that
local health department officials have
been engaged in the cooperative
agreement application process and at
least a majority, if not the total,
approves or concur with the application
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30453
itself. This evidence may be
demonstrated by:
a. The consensus of a majority of local
health officials whose collective
jurisdictions encompass a majority of
the State’s population;
b. The recommendation of the
President of the State Association of
County and City Health Officials
(SACCHO) if a majority of local health
officials whose collective jurisdictions
encompass a majority of the State’s
population agree with the SACCHO’s
decision; or
c. Any other alternative method
agreed to by the State Health Official
and a majority of local health officials
whose collective jurisdictions
encompass a majority of the State’s
population.
State applicants will be required to
submit a list of concurring local health
departments and a brief description of
the process used to engage local health
departments to reach consensus,
approval, or concurrence for the
proposed use of funds. In addition, State
applicants will be required to provide
signed letters of concurrence upon
request.
10. CDC requires documentation with
the cooperative agreement application
that describes the process used by the
State health department to engage the
following entities in preparedness and
response activities: American Indian
tribal governments, Tribal organizations
representing those governments, tribal
epidemiologic centers, or Alaska Native
Villages and Corporations located
within their boundaries.
11. State awardees are expected to
ensure the preparedness of major
population centers within each State
either through the provision of funding
to the population centers to ensure their
capability to perform the outcomes and
activities described and/or (for those
States with a centralized public health
system that does not fund local health
agencies) by directly achieving the
performance outcomes and completing
the required activities described in this
cooperative agreement announcement in
those population centers. State
awardees are expected to report on the
relevant performance measures (see
Appendix 4) for the following
population centers. Some of the
performance measures will be reported
on by each local public health agency
(through the State) in the jurisdiction;
others will require the local agencies to
work collaboratively to develop an
integrated response. In those cases,
reporting will be done through the State
for the region as a whole (see Appendix
4).
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State
Biowatch* or UASI (05) cities
Associated MSA
Arizona ..................................................................
California ...............................................................
Colorado ................................................................
Delaware ...............................................................
Phoenix .................................................................
Anaheim ...............................................................
Long Beach ..........................................................
Los Angeles ..........................................................
Oakland ................................................................
Sacramento ..........................................................
San Diego .............................................................
San Francisco ......................................................
San Jose ..............................................................
Santa Ana .............................................................
Denver ..................................................................
Philadelphia ..........................................................
District of Columbia ...............................................
Washington/NCR ..................................................
Florida ...................................................................
Jacksonville ..........................................................
Miami ....................................................................
Tampa ..................................................................
Atlanta ..................................................................
Honolulu ...............................................................
Chicago ................................................................
St. Louis ...............................................................
Indianapolis ..........................................................
Chicago ................................................................
Cincinnati ..............................................................
Louisville ...............................................................
Omaha ..................................................................
Kansas City ..........................................................
Louisville ...............................................................
Cincinnati ..............................................................
Baton Rouge ........................................................
New Orleans .........................................................
Boston ..................................................................
Baltimore ..............................................................
Washington DC ....................................................
Phoenix-Mesa-Scottsdale, AZ
Los Angeles-Long Beach-Santa Ana, CA
Los Angeles-Long Beach-Santa Ana, CA
Los Angeles-Long Beach-Santa Ana, CA
San Francisco-Oakland-Fremont, CA
Sacramento Arden-Arcade Roseville, CA
San Diego-Carlsbad-San Marcos, CA
San Francisco-Oakland-Fremont, CA
San Jose-Sunnyvale-Santa Clara, CA
Los Angeles-Long Beach-Santa Ana, CA
Denver-Aurora, CO
Philadelphia-Camden-Wilmington, PA-NJDE
Washington-Arlington-Alexandria, DC-VAMD
Jacksonville, FL
Miami-Fort Lauderdale-Miami Beach, FL
Tampa-St. Petersburg-Clearwater, FL
Atlanta-Sandy Springs-Marietta, GA
Honolulu, HI
Chicago-Naperville-Joliet, IL-IN-WI
St. Louis, MO-IL
Indianapolis, IN
Chicago-Naperville-Joliet, IL-IN-WI
Cincinnati-Middletown, OH-KY-IN
Louisville, KY-IN
Omaha-Council Bluffs, NE-IA
Kansas City, MO-KS
Louisville, KY-IN
Cincinnati-Middletown, OH-KY-IN
Baton Rouge, LA
New Orleans-Metairie-Kenner, LA
Boston-Cambridge-Quincy, MA-NH
Baltimore-Towson, MD
Washington-Arlington-Alexandria, DC-VAMD
Detroit-Warren-Livonia, MI
Minneapolis-St. Paul-Bloomington, MNWI
Kansas City, MO-KS
St. Louis, MO-IL
Omaha-Council Bluffs, NE-IA
Charlotte-Gastonia-Concord, NC-SC
Boston-Cambridge-Quincy, MA-NH
New York-Northern New Jersey-Long Island, NY-NJ-PA
New York-Northern New Jersey-Long Island, NY-NJ-PA
Philadelphia-Camden-Wilmington, PA-NJDE
Las Vegas-Paradise, NV
Buffalo-Niagara Falls, NY
New York-Northern New Jersey-Long Island, NY-NJ-PA
Cincinnati-Middletown, OH-KY-IN
Cleveland-Elyria-Mentor, OH
Columbus, OH
Toledo, OH
Oklahoma City, OK
Portland-Vancouver-Beaverton, OR-WA
Philadelphia-Camden-Wilmington, PA-NJDE
Pittsburgh, PA
New York-Northern New Jersey-Long Island, NY-NJ-PA
Charlotte-Gastonia-Concord, NC-SC
Austin-Round Rock, TX
Dallas-Fort Worth-Arlington, TX
Dallas-Fort Worth-Arlington, TX
Dallas-Fort Worth-Arlington, TX
El Paso, TX
Houston-Baytown-Sugar Land, TX
San Antonio, TX
Georgia ..................................................................
Hawaii ....................................................................
Illinois ....................................................................
Indiana ...................................................................
Iowa .......................................................................
Kansas ..................................................................
Kentucky ................................................................
Louisiana ...............................................................
Massachusetts ......................................................
Maryland ................................................................
Michigan ................................................................
Minnesota ..............................................................
Detroit ...................................................................
Minneapolis ..........................................................
Missouri .................................................................
Kansas City ..........................................................
St. Louis ...............................................................
Omaha ..................................................................
Charlotte ...............................................................
Boston ..................................................................
Jersey City ............................................................
Nebraska ...............................................................
North Carolina .......................................................
New Hampshire .....................................................
New Jersey ...........................................................
Newark .................................................................
Philadelphia ..........................................................
Nevada ..................................................................
New York ...............................................................
Las Vegas ............................................................
Buffalo ..................................................................
New York ..............................................................
Ohio .......................................................................
Cincinnati ..............................................................
Cleveland ..............................................................
Columbus .............................................................
Toledo ...................................................................
Oklahoma City ......................................................
Portland ................................................................
Philadelphia ..........................................................
Oklahoma ..............................................................
Oregon ..................................................................
Pennsylvania .........................................................
Pittsburgh .............................................................
New York ..............................................................
South Carolina ......................................................
Texas .....................................................................
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Charlotte ...............................................................
Austin* ...................................................................
Arlington ...............................................................
Dallas ....................................................................
Fort Worth ............................................................
El Paso* ................................................................
Houston ................................................................
San Antonio ..........................................................
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30455
State
Biowatch* or UASI (05) cities
Associated MSA
Virginia ..................................................................
Washington DC ....................................................
Washington ...........................................................
Seattle ..................................................................
Portland ................................................................
Chicago ................................................................
Milwaukee .............................................................
Minneapolis ..........................................................
Washington-Arlington-Alexandria, DC-VAMD
Seattle-Tacoma-Bellevue, WA
Portland-Vancouver-Beaverton, OR-WA
Chicago-Naperville-Joliet, IL-IN-WI
Milwaukee-Waukesha-West Allis, WI
Minneapolis-St. Paul-Bloomington, MNWI
Wisconsin ..............................................................
* Biowatch
only.
12. CDC will work with awardees and
partner agencies ((including National
Association of County and City Health
Officials (NACCHO), Association of
State and Territorial Health Officials
(ASTHO), Council of State and
Territorial Epidemiologists (CSTE),
Association of Public Health
Laboratories (APHL), DHS, and FEMA))
to build on these initial activities and
develop performance-based metrics
within the next six months that will
measure all aspects of preparedness as
outlined in the CDC Preparedness Goals
and the TCLs. They will be developed
with the understanding that wherever
possible these activities can be
demonstrated through performance in
drills, exercises, or real events.
Additional activities will include gap
analysis, economic modeling,
continuous improvement and data
collection/evaluation from exercises and
real events as well as piloting the
developed metrics. Required critical
tasks and performance measures will be
updated in each project year as public
health learns more about measuring
preparedness. In addition, CDC will be
developing targets for those measures
that do not currently have them based
on research over the coming year.
13. As Stated in the FY04 guidance,
awardees should provide a copy of the
complete pandemic influenza plan for
the jurisdiction to HHS Office of Public
Health Emergency Preparedness
(OPHEP) via CDC Division of State and
Local Readiness’ Management
Information System (DSLR–MIS).
Awardees of this cooperative agreement
should collaborate with influenza
programs to maximize the impact of
funds and efforts, reduce duplication,
and coordinate activities including
drills and exercises. Detailed
information concerning the
development of influenza pandemic
preparedness plans is available in the
document Pandemic Influenza: A
Planning Guide for State and Local
Officials, version 2.1 available at http:/
/www.hhs.gov/nvpo/pubs/
pandemicflu.htm.
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Local Caches of Antiviral Drugs
Certain antiviral drugs are efficacious
in countering influenza virus and could
be the sole initial medical
countermeasure against a pandemic
strain until an effective vaccine is
available. The H5N1 avian strain
currently circulating widely in Asia has
been shown to infect humans and cause
significant mortality and morbidity; and
the virus could trigger an influenza
pandemic if it were to undergo genetic
changes that enhance its transmissibility
from person to person. One commonly
available drug, Oseltamivir, has been
shown to be effective against the current
H5N1 strain. Because worldwide
production capacity for antiviral drugs
faces significant limitations, the
Department of Health and Human
Services is working to create a
mechanism whereby it and its State and
local public health partners might
acquire and pre-deploy predictable
quantities of antiviral drugs during the
next several years.
The Hospital Bioterrorism
Cooperative Agreement of the Health
Resources and Services Administration
(HRSA) includes a Critical Benchmark
for hospital-based pharmaceutical
caches. This provision provides a means
for jurisdictions to amass appropriate
quantities of antiviral drugs as a first
line of protection for the staff of
hospitals and other healthcare entities
as well as their most critically ill
patients. Such action could be one of
the most important steps toward
maintaining an effective healthcare
infrastructure during an influenza
pandemic.
Hospital-based pharmaceutical caches
also could house antiviral drugs to
protect public health professionals,
another critical part of the human
resources needed to combat an
influenza pandemic. Funds allocated
through the CDC bioterrorism
cooperative agreement could be used to
acquire appropriate quantities of
antiviral drugs for storage within the
hospital-based caches funded by the
HRSA cooperative agreement. When
and as needed, the drugs could be
released to the public health department
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for it to dispense to its staff. This
arrangement would be analogous to the
way some jurisdictions have
implemented the CHEMPAK program
(containerized sets of nerve-agent
antidotes)—i.e., using CDC funds to
acquire materiel, using HRSA funds to
offset costs of storing it, and planning to
release the materiel when and as needed
to those authorized to use it in accord
with an established Concept of
Operations.
Awardees requesting to use
cooperative agreement funds for the
purchase of antiviral drugs for these
caches must specify the quantity and
cost as part of the budget application.
14. Awardees participating in the
FY04 CRI will continue to do so in FY05
(the second year of the pilot initiative).
The guidelines for CRI can be found in
Appendix 3.
Application Content: What follows is
the outline to be used to develop the
application for funds. It was derived
from a combination of many resources:
past guidance, input from State and
local public health partners, subject
matter expertise within technical
program areas of CDC, priorities from
HHS, CDC priorities, documentation
from DHS’s TCL, DHS’s Universal Task
List (UTL), and HSPD–8.
The outline is arranged in the
following manner:
CDC Goals—Draft CDC Preparedness
Goals that form a framework for public
health activities surrounding
preparedness. This cooperative
agreement is one activity among many
that will contribute to meeting the
Preparedness Goals.
Outcomes—The outcomes are
Statements that were developed with
State and local input from public health
and homeland security. They were
created in relation with HSPD–8 and are
a comprehensive description of the
major roles and capabilities needed to
respond to an event of significance.
Version 1 of the TCL contained 36
capabilities. For year one of this
guidance, we singled out those
capabilities that had a significant public
health component. In some cases, we
added language to the capabilities to
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create a public health focused outcome.
A comprehensive budget where each
allocation is linked to an outcome
should be submitted with the
application through the DSLR MIS.
Required Critical Tasks—The critical
tasks were obtained from the TCL. In
most cases, the public health specific
critical tasks associated with an
outcome were listed. Language was
added or modified to make the required
critical task more specific to public
health. In addition, program
requirements specific to CDC and this
cooperative agreement were added as
sub-bullets under the required critical
tasks to assure that each applicant
addressed plans to continue
implementation of the activities in the
next cooperative agreement cycle.
Performance Measures—The
performance measures are defined as
leading indicators that will allow a
national ‘‘snapshot’’ to show how the
preparedness and response activities,
and the associated resources, aid in
making a public health system that
responds more quickly and
comprehensively in a public health
emergency.
Applicants will be required to address
each critical task (using the DSLR–MIS)
by providing an explanation of their
current capability to perform this task
and proposing activities for this budget
year to enhance performance on each
critical task. In addition, applicants will
be asked how they currently evaluate or
plan to evaluate their ability to perform
each of the critical tasks.
After award, CDC Project Officers and
technical experts will monitor the
progress of each awardee in
accomplishing the activities set forth
and approved in the plan submitted.
CDC Preparedness Goal 1: Prevent
Increase the use and development of
interventions known to prevent human
illness from chemical, biological,
radiological agents, and naturally
occurring health threats.
Outcome 1A: All Hazards Planning
Emergency response plans, policies,
and procedures that identify, prioritize,
and address all hazards (using the 15
National Planning Scenarios 7 8 9 10 as a
7 Frequently Asked Questions: HSPD 8/National
Planning Scenarios/Targeted Capabilities List.
Available at: https://www.ojp.usdoj.gov/odp/
assessments/hspd8.htm.
8 Homeland Security Presidential Directive #8
https://www.whitehouse.gov/news/releases/2003/12/
print/20031217–6.html.
9 Homeland Security Presidential Directive #5
https://www.fas.org/irp/offdocs/nspd/hspd-5.html.
10 Homeland Security Grant Program—FY 2005.
Available at: https://www.ojp.usdoj.gov/odp/docs/
fy05hsgp.pdf.
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guide to identify or recognize the roles
and responsibilities for each
jurisdiction/agency) across all functions.
All plans are coordinated at all levels of
government and address the mitigation
of secondary and cascading
emergencies.
Required Critical Tasks: (1) Support
incident response operations according
to all-hazards plan
(2) Improve regional, jurisdictional,
and State all-hazard plans (including
those related to pandemic influenza) to
support response operations in
accordance with NIMS and the National
Response Plan.11
(a) Increase participation in
jurisdiction-wide self-assessment using
the National Incident Management
System Compliance Assessment
Support Tool 12 (NIMCAST).
(b) Agency’s Emergency Operations
Center meets NIMS incident command
structure requirements to perform core
functions: coordination,
communications, resource dispatch and
tracking and information collection,
analysis and dissemination.
(3) Increase the number of public
health responders who are protected
through Personal Protective Equipment
(PPE), vaccination or prophylaxis
(a) Have or have access to a system
that maintains and tracks vaccination or
prophylaxis status of public health
responders in compliance with Public
Health Information Network (PHIN)
Preparedness Functional Area
Countermeasure and Response
Administration 13
(4) Increase and improve mutual aid
agreements, as needed, to support
NIMS-compliant public health response.
(5) Increase all-hazard incident
management capability by conducting
regional, jurisdictional and State
training to:
(a) Include the Emergency
Management Independent Study
Program, IS 700, ‘‘National Incident
Management System: An Introduction 14’’
in the training plan for all staff
expected to report for duty following
activation of the public health
emergency response plan and/or staff
11 Guide for All-Hazard Emergency Operations
Planning: State and Local Guide 101. Federal
Emergency Management Agency. April 2001. http:/
/www.fema.gov/pdf/rrr/slg101.pdf.
12 National Incident Management System
Compliance Assessment Support Tool (NIMCAST).
https://www.fema.gov/nimcast/index.jsp.
13 Public Health Information Network (PHIN)
Preparedness Requirements https://www.cdc.gov/
phin/.
14 Emergency Management Independent Study
Program , IS 700, National Incident Management
System, An Introduction. https://
www.training.fema.gov/EMIWeb/IS/IS700.asp.
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who have emergency response roles
documented in their job descriptions.
(6) Provide support for continuity of
public health operations at regional,
State, tribal, local government, and
agency level.
Measures: (1) Percent of public health
employees who have emergency
response roles documented in their job
descriptions that are trained in Incident
Management.
(2) Time to organize a NIMScompliant medical and public health
operations functional area 15 with
hospitals that supports:
• incident epidemiological profiling
• pre-hospital care
• medical care
• mental health
• hazard threat/disease containment
• mass casualty care
• (Target: 3 hours from plan
activation)
(3) Time from request for mutual aid
to acknowledgement that request has
been approved.
(4) Time to complete the notification/
alerting of the initial wave of personnel
to staff emergency operations (Target: 60
minutes).
(5) Time to have initial wave of
personnel physically present to staff
emergency operations (Target: 90
minutes from notification).
CDC Preparedness Goal 2: Prevent
Decrease the time needed to classify
health events as terrorism or naturally
occurring in partnership with other
agencies.
Outcome 2A: Information Collection
and Threat Recognition
Locally generated public health threat
and other terrorism-related information
is collected, identified, provided to
appropriate analysis centers, and acted
upon as appropriate.
Required Critical Tasks: (1) Increase
the use of disease surveillance and early
event detection systems.
(a) Select conditions that require
immediate reporting to the public health
agency (at a minimum, Category A
agents).
(b) Develop and maintain systems to
receive disease reports 24/7/365.
(c) Have or have access to electronic
applications in compliance with PHIN
Preparedness Functional Area Early
Event Detection to support:
15 The CNACorporation. Medical Surge Capacity
and Capability: A Management System for
Integrating Medical and Health Resources During
Large-Scale Emergencies. Prepared under Contract
Number 233–03–0028 for the Department of Health
and Human Services. Alexandria, Virginia: August
2004. Available at: https://www.cna.org/documents/
mscc_aug2004.pdf.
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• Receipt of case or suspect case
disease reports 24/7/365.
• Reportable diseases surveillance.
• Call triage of urgent reports to
knowledgeable public health
professionals.
• Receipt of secondary use healthrelated data and monitoring of
aberrations to normal data patterns.
(d) Develop and maintain protocols
for the utilization of early event
detection devices located in your
community (e.g., BioWatch).
(e) Assess timeliness and
completeness of disease surveillance
systems annually.
(2) Increase sharing of health and
intelligence information within and
between regions and States with
Federal, local and tribal agencies.
(a) Improve information sharing on
suspected or confirmed cases of
immediately notifiable conditions,
including foodborne illness, among
public health epidemiologists,
clinicians, laboratory personnel,
environmental health specialists, public
health nurses, and staff of food safety
programs.
(b) Maintain secret and/or top secret
security clearance for the State health
official, local health officials,
preparedness directors, and
preparedness coordinators to ensure
access to sensitive information about the
nature of health threats and intelligence
information 16.
(3) Decrease the time needed to
disseminate timely and accurate
national strategic and health threat
intelligence.
(a) Maintain continuous participation
in CDC’s Epidemic Information
Exchange Program (Epi-X)17.
(b) Participate in the Electronic
Foodborne Outbreak Reporting System
(EFORS) by entering reports of
foodborne outbreak investigations and
monitor the quality, completeness or
reports and time from onset of illnesses
to report entry 18.
(c) Perform real-time subtyping of
PulseNet 19 tracked foodborne disease
agents. Submit the subtyping data and
associated critical information (isolate
identification, source of isolate,
phenotype characteristics of the isolate,
serotype, etc) electronically to the
national PulseNet database within 72 to
16 HHS
Guidance: https://198.102.218.46/doc/
Security%20Class%20Guide.doc.
17 Epidemic Information Exchange Program (Epi
‘‘X) https://www.cdc.gov/epix/.
18 Electronic Foodborne Outbreak Reporting
System (EFORS) https://www.cdc.gov/
foodborneoutbreaks/info_healthprofessional.htm.
19 PulseNet https://www.cdc.gov/pulsenet/.
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96 hours of receiving the isolate in the
laboratory.
(d) Have or have access to a system for
24/7/365 notification/alerting of the
public health emergency response
system that can reach at least 90% of
key stakeholders and is compliant with
PHIN Preparedness Functional Area
Partner Communications and Alerting.
Measures: (1) Time to receive
confirmed case reports of immediately
notifiable conditions by public health
agency (includes Biowatch and
Biohazard Detection Systems (BDS)).
(2) Time for State to notify local/tribal
or local/tribal to notify State of receipt
of a suspicious or confirmed case report
of an immediately notifiable condition
(Target: one hour from receipt).
(3) Time to have a knowledgeable
public health professional answer a
disease report call and begin taking the
report 24/7/365 (Target: 15 minutes or
less).
(4) Percent of sub-typing data
submitted to PulseNet within 72–96
hours of receiving isolate in the
laboratory.
Outcome 2B: Hazard and Vulnerability
Analysis
Jurisdiction-specific Hazards are
identified and assessed to enable
appropriate protection, prevention, and
mitigation strategies so that the
consequences of an incident are
minimized.
Required Critical Tasks: (1) Prioritize
the hazards identified in the jurisdiction
hazard/vulnerability assessment for
potential impact on human health with
special consideration for lethality of
agents and large population exposures
within 60 days of cooperative agreement
award.
(2) Decrease the time to intervention
by the identification and determination
of potential hazards and threats,
including quality of mapping, modeling,
and forecasting.
(3) Decrease human health threats
associated with identified community
risks and vulnerabilities (i.e., chemical
plants, hazardous waste plants, retail
establishments with chemical/pesticide
supplies).
(4) Through partners increase the
capability to monitor movement of
releases and formulate public health
response and interventions based on
dispersion and characteristics over time.
Measures: (1) Time to recommend
public health courses of action to
minimize human health threats
identified in the jurisdiction’s hazard
and vulnerability analysis (Target: 60
days from identification of risk or
hazard).
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CDC Preparedness Goal 3: Detect/Report
Decrease the time needed to detect
and report chemical, biological,
radiological agents in tissue, food, or
environmental samples that cause
threats to the public’s health.
Outcome 3A: Laboratory Testing
Potential exposure and disease will be
identified rapidly, reported to multiple
locations immediately, and accurately
confirmed to ensure appropriate
preventive or curative countermeasures
are implemented. Additionally, public
health laboratory testing is coordinated
with law enforcement and other
appropriate agencies.
Required Critical Tasks: (1) Increase
and maintain relevant laboratory
support for identification of biological,
chemical, radiological and nuclear
agents in clinical (human and animal),
environmental, and food
specimens 20, 21, 22
(a) Develop and maintain a database
of all sentinel (biological)/Level Three
(chemical) labs in the jurisdiction using
the CDC-endorsed definition that
includes:
• Name.
• Contact information.
• BioSafety Level.
• Whether they are a health alert
network partner.
• Certification status.
• Capability to rule-out Category A
and B bioterrorism agents per Statedeveloped proficiency testing or College
of American Pathologists (CAP) 23
bioterrorism module proficiency testing.
• Names and contact information for
in-State and out-of-State reference labs
used by each of the jurisdiction’s
sentinel/Level Three labs.
(b) Test the competency of a chemical
terrorism laboratory coordinator and
bioterrorism laboratory coordinator to
advise on proper collection, packaging,
labeling, shipping, and chain of custody
of blood, urine and other clinical
specimens.
(c) Test the ability of sentinel/Level
Three labs to send specimens to a
confirmatory Laboratory Response
Network (LRN) laboratory on nights,
weekends, and holidays.
(d) Package, label, ship, coordinate
routing, and maintain chain-of-custody
of clinical, environmental, and food
specimens/samples to laboratories that
20 CDC: Emergency Preparedness and Response—
Lab Issues. https://www.bt.cdc.gov/labissues/.
21 National Lab Training Network https://
www.phppo.cdc.gov/nltn/default.aspx.
22 Sentinel (Level A) lab protocols https://
www.asm.org/Policy/index.asp?bid=6342.
23 College of American Pathologists (CAP) http:/
/www.cap.org/apps.cap.portal?_nfpb=
rue&_pageLabel=home_page.
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can test for agents used in biological,
chemical, and radiological terrorism.
(e) Continue to develop or enhance
operational plans and protocols that
include:
• Specimen/samples transport and
handling.
• Worker safety.
• Appropriate Biosafety Level (BSL)
working conditions for each threat
agent.
• Staffing and training of personnel.
• Quality control and assurance.
• Adherence to laboratory methods
and protocols.
• Proficiency testing to include
routine practicing of LRN validated
assays as well as participation in the
LRN’s proficiency testing program
electronically through the LRN Web
site.
• Threat assessment in collaboration
with local law enforcement and Federal
Bureau of Investigations (FBI) to include
screening for radiological, explosive and
chemical risk of samples.
• Intake and testing prioritization.
• Secure storage of critical agents.
• Appropriate levels of supplies and
equipment needed to respond to
bioterrorism events with a strong
emphasis on surge capacities needed to
effectively respond to a bioterrorism
incident.
(f) Ensure the availability of at least
one operational Biosafety Level Three
(BSL–3) facility in your jurisdiction for
testing for biological agents. If not
immediately possible, BSL–3 practices,
as outlined in the CDC–NIH publication
‘‘Biosafety in Microbiological and
Biomedical Laboratories, 4th Edition’’
(BMBL), should be used (see
MACROBUTTON HtmlResAnchor
www.cdc.gov/od/ohs) or formal
arrangements (i.e., Memorandum of
Understanding (MOU)) should be
established with a neighboring
jurisdiction to provide this capacity.
(g) Ensure that laboratory registration,
operations, safety, and security are
consistent with both the minimum
requirements set forth in Select Agent
Regulation (42 CFR part 73) and the U.S.
Patriot Act of 2001 (Pub. L. 107–56) and
subsequent updates.
(h) Ensure at least one public health
laboratory in your jurisdiction has the
appropriate instrumentation and
appropriately trained staff to perform
CDC-developed and validated real-time
rapid assays for nucleic acid
amplification (Polymerase Chain
Reaction, PCR) and antigen detection
(Time-Resolved Fluorescence, TRF).
(i) Ensure the capacity for LRNvalidated testing and reporting of
Variola major, Vaccinia and Varicella
viruses in human and environmental
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samples either in the public health
laboratory or through agreements with
other LRN laboratories.
(2) Increase the exchange of laboratory
testing orders and results.
(a) Monitor compliance with public
health agency (or public health agency
lab) policy on timeliness of reporting
results from confirmatory LRN lab back
to sending sentinel/Level Three lab (i.e.,
feedback and linking of results to
relevant public health data) with a copy
to CDC as appropriate.
(b) Comply with PHIN Preparedness
Functional Areas Connecting Laboratory
Systems and Outbreak Management to
enable: (a) the linkage of laboratory
orders and results from sentinel/Level
Three and confirmatory LRN labs to
relevant public health (epi) data and (b)
maintenance of chain of custody.
Measures: (1) Percentage of LRN
biologic and chemical laboratories that
demonstrate proficiency in:
• Confirming Category A agents in
human clinical specimens (proficiency
in accordance with CDC’s Laboratory
Response Network (LRN) proficiency
testing program)
• Confirming Category A agents in
food samples.
• Confirming the identity of and
further characterizing (e.g., assessment
of toxin production, serotyping, phage
typing, and DNA ‘‘fingerprinting’’)
Salmonella (including Salmonella
Typhi), Shigella species, Shiga toxinproducing E. coli and pathogenic vibrios
isolated from FOOD samples.
• Confirming Category A agents in
environmental samples.
• Confirming chemical agents in
human clinical specimens.
(2) Time following initiation of an
epidemiological investigation to begin
obtaining or directing the acquisition of
samples/specimens for laboratory
analysis to support epidemiological
investigation, as needed (Target: 60
minutes).
(3) For clinical specimens,
environmental samples and samples of
potentially contaminated food collected
by public health personnel in an
emergency, time to:
• Send clinical specimens to a
reference laboratory within the LRN
when an incident may involve an
infectious biological agent (Target:
within 60 minutes of collection).
• Send clinical specimens to the CDC
or CDC-designated State laboratory
when an incident may involve a
hazardous chemical agent (Target:
within 180 minutes of collection).
• Send environmental samples to a
reference laboratory within the LRN
when the incident requires biological or
chemical characterization of an incident
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scene (Target: within 60 minutes of
collection).
• Send potentially contaminated food
samples to a reference laboratory within
the LRN or coordinate with Food
Emergency Response Network (FERN),
as appropriate, when the incident might
involve food contaminated with a
biological or chemical agent 24 (Target:
within 60 minutes of collection).
CDC Preparedness Goal 4: Detect/Report
Improve the timeliness and accuracy
of information regarding threats to the
public’s health as reported by clinicians
and through electronic early event
detection in real time to those who need
to know.
Outcome 4A: Health Intelligence
Integration and Analysis
To produce timely, accurate, and
actionable health intelligence or
information in support of prevention,
awareness, deterrence, response, and
continuity planning operations.
Required Critical Tasks: (1) Increase
source and scope of health information.
(2) Increase speed of evaluating,
integrating, analyzing for, and
interpreting health data to detect
aberrations in normal data patterns.
(3) Improve integration of existing
health information systems, analysis,
and distribution of information
consistent with PHIN Preparedness
Functional Area Early Event Detection,
including those systems used for
identification and tracking of zoonotic
diseases.
(4) Improve effectiveness of health
intelligence and surveillance
activities 25.
(5) Improve reporting of suspicious
symptoms, illnesses, or circumstances
to the public health agency.
(a) Maintain a system for 24/7/365
reporting cases, suspect cases, or
unusual events consistent with PHIN
Preparedness Functional Area Early
Event Detection.
24 Abrin, Acids and bases, Aconites, actinomycin
type protein synthesis inhibitors, Adamsite,
Aflatoxin, amanitin toxin (Amanita phalloides),
Anatoxin B, Any potent carcinogens or teratogens
(e.g. benzo[a]pyrene, accutane), Arsenic
compounds, Azides, Barium salts, Cancer
chemotherapeutic agents, Carbamates, cardioactive
glycosides, Colchicine, Copper and arseno-copper
compounds, Corrosives (permanganate, chromate,
etc), Cyanides, Cycloheximide, Digoxin, Dioxin,
Ergot alkaloids, Ethylene glycol, Fluoroacetate salts,
Hallucinogens (PCP, LSD, myristosin, others),
Ipecac/emetine, Lead compounds, Mercury
compounds, Methanol, Microcystins, Nicotine,
Organochlorine pesticides, Organophosphate
pesticides, Paraquat, Pentachlorophenol and
dinitrophenols, Ricin, Rotenone, Sodium nitrite,
Strychnine, Superwarfarins, Tetramine,
Tetrodotoxin, Thallium salts.
25 Updated Guidelines for Evaluating Public
Health Surveillance Systems https://www.cdc.gov/
mmwr/preview/mmwrhtml/rr5013A1.htm.
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(6) Increase number of local sites
using BioSense for early event
detection.
Measures: (1) Percent of local public
health agencies using BioSense or other
integrated early event detection systems.
(2) Percent of desired non-traditional
public health data sources that are
currently part of early event detection
system (e.g., HMO encounter data, overthe-counter pharmaceutical sales).
CDC Preparedness Goal 5: Investigate
Decrease the time to identify causes,
risk factors, and appropriate
interventions for those affected by
threats to the public’s health.
Outcome 5A: Public Health
Epidemiological Investigation
Potential exposure and disease will be
identified rapidly, reported to multiple
locations immediately, investigated
promptly, and accurately confirmed to
ensure appropriate preventive or
curative countermeasures are
implemented. Additionally, public
health epidemiological investigation is
coordinated with law enforcement and
other appropriate agencies including
tribal and federal agencies.
Required Critical Tasks:
(1) Increase the use of efficient
surveillance and information systems to
facilitate early detection and mitigation
of disease.
(2) Conduct epidemiological
investigations and surveys as
surveillance reports warrant.
(3) Coordinate and direct public
health surveillance and testing,
immunizations, prophylaxis, isolation
or quarantine for biological, chemical,
nuclear, radiological, agricultural, and
food threats.
(4) Have or have access to a system for
an outbreak management system that
captures data related to cases, contacts,
investigation, exposures, relationships
and other relevant parameters compliant
with PHIN preparedness functional area
Outbreak Management.
Measures: (1) Time to initiate
epidemiologic investigation after initial
detection of a deviation from normal
disease/condition patterns or a positive
‘‘hit’’ from an early detection device
(Target: 3 hours from initial detection).
(2) Time from initial detection of a
deviation from normal disease/
condition patterns, initial report, or
positive ‘‘hit’’ from an early detection
device to initiation of intervention (e.g.,
dissemination of protective action
guidance, treatment)
those affected by threats to the public’s
health.
Outcome 6A: Emergency Response
Communications
A continuous flow of critical
information is maintained among
emergency responders, command posts,
agencies, and government officials for
the duration of the emergency response
operation.
Required Critical Tasks: (1) Decrease
the time needed to communicate
internal incident response information.
(a) Develop and maintain a system to
collect, manage, and coordinate
information about the event and
response activities including assignment
of tasks, resource allocation, status of
task performance, and barriers to task
completion.
(2) Establish and maintain response
communications network.
(3) Implement communications
interoperability plans and protocols.
(4) Ensure communications capability
using a redundant system that does not
rely on the same communications
infrastructure as the primary system.
(5) Increase the number of public
health experts to support Incident
Command (IC) or Unified Command
(UC).
(6) Increase the use of tools to provide
telecommunication and information
technology to support public health
response.
(a) Ensure that the public health
agency has ‘‘essential service’’
designation from their telephone
provider and cellular telephone
provider.26
(b) Ensure that the public health
agency has priority restoration
designation from their telephone
provider.
(7) Have or have access to a system for
24/7/365 notification/alerting of the
public health emergency response
system that can reach at least 90% of
key stakeholders and is compliant with
PHIN Preparedness Functional Area
Partner Communications and Alerting.
Measures: (1) Percent of key
stakeholders that are notified/alerted
using the public health emergency
communication system (Target: 90%).
(2) Time to obtain message approval
and authorization for distribution of
public health and medical information
to clinicians and other responders
(Target: 60 minutes from confirmation
of health threat).
(3) Percent of key stakeholders that
are notified/alerted when electricity,
CDC Preparedness Goal 6: Control
Decrease the time needed to provide
countermeasures and health guidance to
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26 Government Emergency Telecommunications
Service. Accessed March 8, 2005 https://
gets.ncs.gov/.
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telephones, cellular telephone service,
and Internet service are unavailable.
(4) Percent of Level Three/Sentinel
labs that can reach a designated contact
at an LRN laboratory 24/7/365 by phone
within 15 minutes OR radio/satellite
phone within 5 minutes.
Outcome 6B: Emergency Public
Information
The public is informed quickly and
accurately, and updated consistently,
about threats to their health, safety, and
property and what protective measures
they should take.
Required Critical Tasks: (1) Decrease
time needed to provide specific incident
information to the affected public,
including populations with special
needs such as non-English speaking
persons, migrant workers, as well as
those with disabilities, medical
conditions, or other special health care
needs, requiring attention.27 28
(a) Advise public to be alert for
clinical symptoms consistent with
attack agent.
(b) Disseminate health and safety
information to the public.
(c) Ensure that the Agency’s public
information line can simultaneously
handle calls from at least 1% of the
jurisdiction’s population.
(2) Improve the coordination,
management and dissemination of
public information.
(3) Decrease the time and increase the
coordination between responders in
issuing messages to those that are
experiencing psychosocial
consequences to an event.
(4) Increase the frequency of
emergency media briefings in
conjunction with response partners via
the jurisdiction’s Joint Information
Center (JIC), if applicable.
(5) Decrease time needed to issue
public warnings, instructions, and
information updates in conjunction
with response partners.
(6) Decrease time needed to
disseminate domestic and international
travel advisories.
(7) Decrease the time needed to
provide accurate and relevant public
health and medical information to
clinicians and other responders.
Measures: (1) Time to issue
information to the public that
emphatically acknowledges the event;
27 CDC Crisis and Emergency Risk
Communication Manual https://www.orau.gov/
cdcynergy/erc/content/activeinformation/resources/
CERC_course_materials.htm.
28 Emergency Preparedness Initiative Guide on
the Special Needs of People with Disabilities for
Emergency Managers, Planners, and First
Responders https://www.nod.org/resources/pdfs/
epiguide2005.pdf.
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explains and informs the public about
risk; provides emergency courses of
action; commits to continued
communication (Target: 60 minutes
from activation of the response plan).
Outcome 6C: Worker Health Safety
No further harm to any first
responder, hospital staff member, or
other relief provider due to preventable
exposure to secondary trauma, chemical
release, infectious disease, radiation, or
physical and emotional stress after the
initial event or during decontamination
and event follow-up.
Required Critical Tasks: (1) Increase
the availability of worker crisis
counseling and mental health and
substance abuse behavioral health
support.
(2) Increase compliance with public
health personnel health and safety
requirements.
(a) Provide Personal Protection
Equipment (PPE) based upon hazard
analysis and risk assessment.
(b) Develop management guidelines
and incident health and safety plans for
public health responders (e.g.; heat
stress, rest cycles, PPE).
(c) Provide technical advice on
worker health and safety for IC and UC.
(3) Increase the number of public
health responders that receive
hazardous material training.
Measures: (1) Percent of public health
responders that have been trained and
cleared to use PPE appropriate for their
response roles
Outcome 6D: Isolation and Quarantine
Successful separation, restriction of
movement, and health monitoring of
individuals and groups who are ill,
exposed, or likely to be exposed, in
order to stop the spread of a contagious
disease outbreak. Legal authority for
these measures is clearly defined and
communicated to the public. Logistical
support is provided to maintain
measures until danger of contagion has
elapsed.
Required Critical Tasks: (1) Assure
legal authority to isolate and/or
quarantine individuals, groups,
facilities, animals and food
products 29 30 31 32
29 The Model State Emergency Health Powers Act.
The Center for Law and the Public’s Health at
Georgetown and Johns Hopkins Universities.
December 21, 2001. https://
www.publichealthlaw.net/MSEHPA/MSEHPA2.pdf.
30 Public Health Emergency Legal Preparedness
Checklist: Interjurisdictional Legal Coordination for
Public Health Emergency Preparedness. The Center
for Law and the Public’s Health at Georgetown and
Johns Hopkins Universities. December 2004. http:/
/www.publichealthlaw.net/Resources/
ResourcesPDFs/Checklist%201.pdf.
31 Public Health Emergency Legal Preparedness
Checklist: Local Government Public Health
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(2) Coordinate quarantine activation
and enforcement with public safety and
law enforcement.
(3) Improve monitoring of adverse
treatment reactions among those who
have received medical countermeasures
and have been isolated or quarantined.
(4) Coordinate public health and
medical services among those who have
been isolated or quarantined.
(5) Improve comprehensive stress
management strategies, programs, and
crisis response teams among those who
have been isolated or quarantined.
(6) Direct and control public
information releases about those who
have been isolated or quarantined.
(7) Decrease time needed to
disseminate health and safety
information to the public regarding risk
and protective actions.
(8) Have or have access to a system to
collect, manage, and coordinate
information about isolation and
quarantine, compliant with PHIN
Preparedness Functional Area
Countermeasure and Response
Administration.
Measures: (1) Percentage of isolation
orders that are violated.
(2) Percentage of quarantine orders
that are violated.
Outcome 6E: Mass Prophylaxis and
Vaccination
Appropriate prophylaxis and
vaccination strategies are implemented
in a timely manner upon the onset of an
event, with an emphasis on the
prevention, treatment, and containment
of the disease. Prophylaxis and
vaccination campaigns are integrated
with corresponding public information
strategies.
Required Critical Tasks: (1) Decrease
the time needed to dispense mass
therapeutics and/or vaccines.
(a) Implement local, (tribal, where
appropriate), regional and State
prophylaxis protocols and plans.
(b) Achieve and maintain the Strategic
National Stockpile (SNS) preparedness
functions described in the current
version of the Strategic National
Stockpile guide for planners.
(c) Ensure that smallpox vaccination
can be administered to all known or
Emergency Legal Preparedness and Response. The
Center for Law and the Public’s Health at
Georgetown and Johns Hopkins Universities.
December 2004. Accessed January 14, 2005. http:/
/www.publichealthlaw.net/Resources/
ResourcesPDFs/Checklist%202.pdf.
32 Public Health Emergency Legal Preparedness
Checklist: Civil Legal Liability and Public Health
Emergencies. The Center for Law and the Public’s
Health at Georgetown and Johns Hopkins
Universities. December 2004. Accessed January 14,
2005. https://www.publichealthlaw.net/Resources/
ResourcesPDFs/Checklist%203.pdf.
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suspected contacts of cases within 3
days and, if indicated, to the entire
jurisdiction within 10 days.33
(d) Have or have access to a system to
collect, manage, and coordinate
information about the administration of
countermeasures, including isolation
and quarantine, compliant with PHIN
Preparedness Functional Area
Countermeasure and Response
Administration.
(2) Decrease time to provide
prophylactic protection and/or
immunizations to all responders,
including non-governmental personnel
supporting relief efforts.
(3) Decrease the time needed to
release information to the public
regarding dispensing of medical
countermeasures via the jurisdiction’s
JIC (if JIC activation is needed).
Measures: (1) Current rating on the
SNS (or CRI for participating cities)
preparedness functions based on the
CDC SNS assessment tool.
(2) Time to provide prophylactic
protection and/or immunizations to all
responders, including nongovernmental personnel supporting
relief efforts.
Outcome 6F: Medical and Public Health
Surge
Cases are investigated by public
health to reasonably minimize
morbidity and mortality rates, even
when the numbers of casualties exceed
the limits of the normal medical
infrastructure for an affected
community.
Required Critical Tasks: (1) Improve
tracking of cases, exposures, adverse
events, and patient disposition.
(a) Have or have access to a system
that provides these capabilities
consistent with PHIN Preparedness
Functional Area Outbreak Management.
(2) Decrease the time needed to
execute medical and public health
mutual aid agreements.
(3) Improve coordination public
health and medical services.
(a) Ensure epidemiology response
capacity consistent with hospital
preparedness guidelines for surge
capacity.
(b) Participate in the development of
plans, procedures, and protocols to
identify and manage local, tribal, and
regional public health and hospital
surge capacity.
(4) Increase the proficiency of
volunteers and staff performing
collateral duties in performing
epidemiology investigation and mass
prophylaxis support tasks.
33 Smallpox Response Planning https://
www.bt.cdc.gov/agent/smallpox/response-plan/
index.asp.
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(5) Increase the number of physicians
and other providers with experience
and/or skills in the diagnosis and
treatment of infectious, chemical, or
radiological diseases or conditions
possibly resulting from a terrorismassociated event who may serve as
consultants during a public health
emergency.
Measures: (1) Percent of volunteers
needed to support epidemiologic
investigation that have been trained.
(2) Percent of volunteers needed to
support mass prophylaxis that have
been trained.
CDC Preparedness Goal 7: Recover
Decrease the time needed to restore
health services and environmental
safety to pre-event levels.
Outcome 7A: Economic and Community
Recovery
Recovery and relief plans are
implemented and coordinated with the
nonprofit sector and nongovernmental
relief organizations and with all levels
of government. Economic impact is
estimated. Priorities are set for recovery
activities. Business disruption is
minimized. Individuals and families are
provided with appropriate levels and
types of relief with minimal delay.
Required Critical Tasks: (1) Conduct
post-event planning and operations to
restore general public health services.
(2) Decrease the time needed to issue
interim guidance on risk and protective
actions by monitoring air, water, food,
and soil quality, vector control, and
environmental decontamination, in
conjunction with response partners.
Measures: (1) Time needed to issue
interim guidance on risk and protective
actions during recovery.
CDC Preparedness Goal 8: Recover
Increase the long-term follow-up
provided to those affected by threats to
the public’s health.
Required Critical Tasks: (1) Develop
and coordinate plans for long-term
tracking of those affected by the event.
(2) Improve systems to track cases,
exposures, and adverse event reports.
(3) Increase the availability of
information resources and messages to
foster community’s return to selfsufficiency.
Measures: (1) Percent of cases and
exposed successfully tracked from
identification through disposition to
enable short- and long-term follow-up.
CDC Preparedness Goal 9: Improve
Decrease the time needed to
implement recommendations from afteraction reports following threats to the
public’s health.
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Required Critical Tasks: (1) Exercise
plans to test horizontal and vertical
integration with response partners at the
federal, State, tribal, and local level.
(2) Decrease the time needed to
identify deficiencies in personnel,
training, equipment, and organizational
structure, for areas requiring corrective
actions.
(3) Decrease the time needed to
implement corrective actions.
(4) Decrease the time needed to re-test
areas requiring corrective action.
Measures: (1) Time needed to identify
deficiencies in personnel, training,
equipment, and organizational
structure, for areas requiring corrective
actions (Target: 72 hours after a real
event or exercise).
(2) Time needed to implement
corrective actions and integrate changes
into plans (Target: 60 days after
identification of deficiency).
(3) Time needed to re-test areas
requiring corrective action (Target: 90
days after identification of deficiency).
International Cross-Border Early
Warning Infectious Disease Surveillance
(EWIDS) Project (Selected awardees): As
in the previous two years, the Office of
Public Health Emergency Preparedness
within the Office of the Secretary (HHS)
is continuing to provide funds for early
detection, identification, reporting and
investigation of infectious disease
outbreaks (both bioterrorist-triggered
and naturally occurring) at our borders
with Canada and Mexico.
This year, in recognition of the fact
that States sharing a common border
with a neighboring Canadian province
or a Mexican State have some natural
affinities and common challenges with
respect to planning and implementing
cross-border surveillance and
epidemiological activities, the Early
Warning Infectious Disease Surveillance
(EWIDS) program is offering the
opportunity for any two or more
neighboring States to submit a joint
proposal. This approach, which is
strictly voluntary, may be most
appealing to States that have already
undertaken joint planning activities
either because they share a common
border with a Canadian province or
Mexican State or because they wish to
leverage their capabilities and resources
as well as EWIDS funding. Although
EWIDS funds would still be allocated on
a State-by-State basis, this approach will
capitalize on the synergies created by
activities that a number of Border States
have initiated.
States interested in this opportunity
must jointly develop a common EWIDS
proposal that would be broader in scope
than what each State could submit on
its own. Within the proposal, each of
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the participating States must clearly
identify the specific activities for which
it would be individually responsible
and accountable. For example, a
coalition of four States could each
submit the same proposal that they had
jointly prepared. In this common
proposal, each State would clearly
identify a set of activities for which it
would assume lead responsibility. There
would be minimal duplication of effort
among the States and, as a result of the
synergy and resource leveraging; all four
States would be able to benefit from
each other’s efforts. States that wish to
take advantage of this opportunity must
each submit a copy of the common
proposal that was jointly developed.
However, each State should submit its
own budget reflecting not only the
specific activities for which it would be
responsible but also the amount of its
EWIDS funds.
In accordance with their authorizing
legislation, EWIDS funds are intended
strictly for the support of surveillance
and epidemiology-related activities to
address bioterrorism and other
outbreaks of infectious diseases. EWIDS
funds are not to be used to support noninfectious disease surveillance or
broader border activities in terrorism
preparedness. Consequently, these
funds may not be used to finance any
chemical, radiological, nuclear or other
emergency preparedness activities.
Moreover, EWIDS funds cannot be used
to supplant surveillance and/or
epidemiological activities already
supported by other funding sources.
Proposed EWIDS activities must be
consistent with the laws and regulations
of the United States and in harmony
with existing binational agreements and
guidelines.
The EWIDS guidance can be found in
Appendix 2. In substance, this guidance
is consistent with the guidance issued
last year. However, the structure has
been modified to conform to the format
that has been established for the broader
CDC public health emergency
preparedness cooperative agreement.
The DSLR MIS template provides space
for responses to the EWIDS guidance for
eligible applicants. These activities will
be updated in the MIS as part of regular
progress reports.
Collaboration across State, Tribal,
Military, and International Borders:
Applicants may use cooperative
agreement funds to conduct necessary
activities in support of cross
jurisdictional planning, coordination,
communications, program development,
and exercises to enhance health security
in the United States. In a jurisdiction
that shares State, tribal, military
installation or international borders, the
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public health agency may use
cooperative funds to jointly participate
in disaster planning meetings (e.g., cityState-tribal collaboration or city-Stateprovince/State collaboration, etc.);
exchange health alert messages;
exchange epidemiological data; provide
mutual aid; conduct collaborative drills,
exercises, and evaluate disaster
scenarios. Applicants may propose
relevant activities related to meeting the
goals, outcomes, tasks or measures as
listed above. Proposed activities must be
consistent with national laws and
regulations of the United States and in
harmony with any pre-existing
agreements and guidelines.
CDC Responsibilities: In a cooperative
agreement, CDC staff is substantially
involved in the program activities,
above and beyond routine grant
monitoring.
CDC Activities for this program are as
follows:
— Technical Assistance
—Integration/Coordination of federal
funding for preparedness.
—Subject matter expertise on
preparedness activities (e.g.,
laboratory testing, epidemiology and
surveillance).
—Identification of promising practices.
—Development of performance goals
and standards.
—Guidance on, and in some cases,
conduct, of drills and exercises.
• Monitoring of performance.
• Monitoring adherence to all
relevant PHS, HHS, CDC rules,
regulations and policies regarding
cooperative agreements.
• Facilitate tribal, military,
international, DHS and other federal
agency efforts into national public
health preparedness efforts and
coordinate the public health
preparedness responsibilities of the NRP
where CDC is the designated lead
agency.
II. Award Information
Type of Award: Cooperative
Agreement. CDC involvement in this
program is listed in the Activities
Section above.
Approximate Total Funding:
Approximately $862 million of fiscal
year (FY) 2005 funds are available to
fund budget year one of this agreement
(August 31, 2005–August 30, 2006) as
follows:
$809,956,000: Base funds available for
all awardees.
$40,181,000: Urban Area focused
funding (to include maintenance of
CRI activities in previous 21
awardees) as described in Appendix
3.
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$5,440,000: Early Warning Infectious
Disease Surveillance (EWIDS) funds
available to select awardees (see
Appendix 2).
$7,200,000: Chemical Laboratories
funds available to select awardees (see
Appendix 1).
Each State awardee and Puerto Rico
will receive a base amount of $3.91
million, plus an amount equal to its
proportional share of the national
population as reflected in the U.S.
Census estimates for July 1, 2003. The
District of Columbia will receive a base
amount of $10 million and New York
City, Los Angles County, and Chicago
will continue to receive a base amount
of $5 million. Due to their demographic
characteristics and unique
programmatic needs, American Samoa,
the U.S. Virgin Islands, Guam, the
Northern Mariana Islands, the Marshall
Islands, the Federated States of
Micronesia and Palau will receive
$391,000 per awardee plus a
population-based allocation.
In addition to the base amount,
approximately $7,200,000 is available
for Level One chemical laboratory
capacity. Only Level One chemical
laboratory activities may be supported
with these funds. Level Two and Level
Three activities should be supported by
base funding.
CDC may increase the number of
Level One chemical laboratories from 5
to 10 over the next five years. However,
for budget year one, applicants may
only apply for Level One status using
their existing funds. Applicants who
wish to apply for Level One funding
must have: (a) Completed all current
Level Two trainings (b) successfully
completed method evaluation (c)
successfully completed at least one
proficiency test for each method, and (d)
be in ‘‘qualified’’ status. New applicants
for Level One chemical laboratory
capacity should refer to Appendix 1.
Beginning in FY06, CDC envisions
that allocation of funds among eligible
entities and among preparedness
priorities will be influenced
increasingly by considerations of (1) the
risks and likely medical consequences
of various forms of terrorism and other
public health emergencies when
stratified across States and localities, (2)
awardees’ performance in enhancing
public health and healthcare emergency
preparedness, and (3) the relative merits
of applicants’ proposed initiatives
toward selected preparedness priorities
as determined by national competition.
Grantees that fail to comply with the
terms and conditions of this cooperative
agreement, including responsiveness to
program guidance, measured progress in
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meeting the performance measures, and
adequate stewardship of these federal
funds, may be subject to an
administrative enforcement action.
Administrative enforcement actions
may include temporarily withholding
cash payments or restricting a grantee’s
ability to draw down funds from the
Payment Management System until the
grantee has taken corrective action.
In circumstances where the grantee is
unwilling or unable to take corrective
action, and in other appropriate
circumstances, CDC may withhold
(deny) a continuation award and require
that the grantee repay any disallowed
costs to the federal government from
non-federal funds.
In all instances, grantees are reminded
that continuation of funding under this
cooperative agreement is additionally
contingent upon continued availability
of funds.
Anticipated Award Date: August 31,
2005.
Budget Period Length: 12 months
(August 31, 2005–August 30, 2006).
Project Period Length: Year one of a
five year project period.
Throughout the project period, CDC’s
commitment to continuation of awards
will be conditioned on the availability
of funds, evidence of satisfactory
progress by the recipient (as
documented in required reports), and
the determination that continued
funding is in the best interest of the
Federal Government.
III. Eligibility Information
Eligible Applicants
Eligibility is limited to those currently
funded through cooperative agreement
99051 and authorized under 42 U.S.C.
247d–3.
Cost Sharing or Matching
Matching funds are not required for
this program.
IV. Application and Submission
Information
IV.1. Electronic Applications Via the
DSLR MIS System Are Due on July 13,
2005 11:59 PM EST
See below for more details on
accessing and submitting via the DSLR
MIS system.
IV.2. Content and Form of Submission
CDC will provide an Internet-based
system for submitting applications,
including narrative and budget,
electronically. This system will also
enable applicants to complete most
required forms electronically, which can
then be signed and uploaded into the
system. Applicants are required to use
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this system in lieu of paper-based
applications. Under separate cover, CDC
will provide detailed instructions on
obtaining a digital certificate to access
the CDC Web portal https://sdn.cdc.gov
and use the electronic application
system. Any questions or problems
concerning use of the Internet-based
application should be directed to your
project officer.
Cooperative Agreement Forms
• All forms will be available from the
Secure Data Network (https://
sdn.cdc.gov). In addition, Form PHS
5161–1 is available from the CDC
Procurement and Grants office at the
following Internet address: https://
www.cdc.gov/od/pgo/forminfo.htm.
• Application budget preparation
guidance is also available at: https://
www.cdc.gov/od/pgo/funding/
budgetguide2004.htm.
• Forms SF–424 (Cover page) and SF–
424B (Assurances) are available from
the DSLR MIS application site and the
Office of Management and Budget:
https://www.whitehouse.gov/omb/grants/
grants forms.html.
• Form SF–424A (Budget
Information) will be generated and prepopulated automatically from the DSLR
MIS budget application site. A blank
form SF–424A can also be obtained at
the following Internet address: https://
www.whitehouse.gov/omb/grants/
grantsforms.html.
Applications must include a
projection of the amount of FY2004
funds that will be unobligated at the end
of budget period five (i.e., on August 30,
2005) and report this estimate for each
focus area on a separate interim FSR
form. (See Unobligated Funds, under C.
Availability of Funds.)
International Cross-Border Early
Warning Infectious Disease Surveillance
Initiatives (Selected awardees): The
DSLR MIS template provides space for
responses to the International CrossBorder Early Warning Infectious Disease
Surveillance (EWIDS) initiatives for
eligible applicants. These cross-border
issues reflect the broader Departmental
goals for cross-border public health
security and focus on surveillance of
infectious disease outbreaks (both
bioterrorist-triggered and naturally
occurring) at our borders with Canada
and Mexico. These activities will be
updated in the MIS as part of regular
progress reports.
IV.3. Submission
To submit the narrative and budget
sections of the application
electronically, follow the online
instructions. The MIS will notify CDC
that the application is ready for review
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and prevent any further changes to the
application by the applicant, pending
any recommendations from the project
officer. The electronic submission
process must be completed by the
application deadline (11:59 p.m. July
13, 2005 e.s.t.).
Dun and Bradstreet Data Universal
Numbering System
You are required to have a Dun and
Bradstreet Data Universal Numbering
System (DUNS) number to apply for a
grant or cooperative agreement from the
Federal government. The DUNS number
is a nine-digit identification number,
which uniquely identifies business
entities. Obtaining a DUNS number is
easy and there is no charge. To obtain
a DUNS number, access https://
www.dunandbradstreet.com or call 1–
866–705–5711.
For more information, see the CDC
Web site at: https://www.cdc.gov/od/pgo/
funding/pubcommt.htm.
If your application form does not have
a DUNS number field, please write your
DUNS number at the top of the first
page of your application, and/or include
your DUNS number in your application
cover letter.
Additional requirements that may
require you to submit additional
documentation with your application
are listed in section ‘‘VI.2.
Administrative and National Policy
Requirements.’’
IV.4. Intergovernmental Review of
Applications
Your application is subject to
Intergovernmental Review of Federal
Programs, as governed by Executive
Order (EO) 12372. This order sets up a
system for State and local governmental
review of proposed federal assistance
applications. You should contact your
State single point of contact (SPOC) as
early as possible to alert the SPOC to
prospective applications, and to receive
instructions on your State’s process.
Click on the following link to get the
current SPOC list: https://
www.whitehouse.gov/omb/grants/
spoc.html.
IV.5. Funding Restrictions
Restrictions, which must be taken into
account while writing your budget, are
as follows:
• Funds may not be used for research
• Reimbursement of pre-award costs
is not allowed
Use of Funds: Budget year one will
begin on August 31, 2005 and extend
through August 30, 2006. However,
monies may be re-directed between/
among goals during the year under the
following conditions: (1) Awardees
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must notify the CDC Grants Office, and
(2) copy their CDC Project Officer for all
funding re-directions. Prior approval is
required for all funding re-directions for
sums greater than 25% of the total
budget for BY1, or $250,000 (whichever
is less).
Vehicles: Cooperative agreement
funds under this program may not be
used to purchase vehicles or supplant
any current State or local expenditures.
Supplantation: The Public Health
Service Act, Title I, Section 319(c)
specifically States: ‘‘SUPPLEMENT
NOT SUPPLANT.—Funds appropriated
under this section shall be used to
supplement and not supplant other
Federal, State, and local public funds
provided for activities under this
section.’’ Therefore, the law strictly and
expressly prohibits supplantation.
Unobligated Funds: Please submit
interim Financial Status Reports (FSRs)
estimating the unobligated balance of
funds as of August 30, 2005 with the
application. Please provide a summary
and individual Focus Area FSRs with
your application. Send the FSRs to
CDC’s Procurement and Grants Office
(PGO). Estimated unobligated funds
should also be reported in Section A—
Budget Summary of Standard Form (SF)
424A.
Direct Assistance
Direct Assistance is a financial
assistance mechanism, authorized by
statute, where by goods or services are
provided to recipients in lieu of cash.
Direct assistance generally involves the
assignment of Federal personnel, the
provision of equipment, or the use of
federally negotiated contracts.
Applicants must discuss all requests for
direct assistance with the Division of
State and Local Readiness project officer
prior to submitting an application.
Funding awarded through direct
assistance is part of the total award, not
an addition to the award. Direct
assistance funds MUST be used in the
Federal Fiscal Year (FY) in which they
are appropriated. Personnel funded
through direct assistance may be split
between two federal fiscal years. For
example, a career epidemiology field
officer hired through direct assistance
may be funded from August 31September 30, 2005, with FY05 funding
provided with this award and from
October 1-August 30, 2006, with FY06
funding.
Requests for equipment to be
purchased through direct assistance:
Direct Assistance (Contracts and Task
Orders)
a. To obligate Direct Assistance funds
in an amount of less than $100,000,
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each applicant must submit a
Performance-based Statement of Work
for each contract or task order supported
by Direct Assistance Funding.
b. To obligate Direct Assistance funds
in an amount greater than $100,000, but
less than $500,000, each applicant must
submit the following items for each
contract or task order supported by
Direct Assistance funding:
• Performance-based Statement of
Work: The Division of State and Local
Readiness maintains a variety of
Statement of work templates available to
any applicant upon request. Although
performance-based Statements of work
are tailored to the specifics of each
project, it should contain these common
elements:
—Background—general, non-technical
terms and explains why the
acquisition is required; its
relationship to past, current, or future
projects; summary of statutory and
applicable program authorities and
regulations;
—Project Objective—a succinct
Statement of the purpose of the
acquisition; outlining expected
results; and anticipated benefits.
—Scope of Work—an overall, nontechnical description of the work to
be performed; expands upon project
objectives, while avoiding going into
all of the details required. Identifies
and summarizes various phases of the
projects; define limits in terms of
specific objectives, time, special
provisions, or limitations. The Scope
of Work must be consistent with the
detailed requirements.
—Detailed Technical Requirements—
Clearly and precisely describe the
work in terms of what is to be the
required output rather than either
how the work will be accomplished or
the number of hours to be provided.
Provide requirements that do not limit
a contractor to providing a specific
product or service, rather the
contractor is provided with the
objectives to be accomplished, the
end goal, or the desired achievement,
including all pertinent information
needed for a contractor or vendor to
submit a proposal. As the contractor
is, being hired based upon their
expertise and ability to perform, the
performance-oriented requirements
Statement of work places maximum
responsibility for performance on the
contractor. Identify any budgetary,
environmental, or other constraints.
Clearly and firmly define and the
criteria for acceptance for all end
supplies or deliverables associated
with the contract.
—Reporting Schedule—Specify how the
contractor shows that it has fulfilled
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it obligations. Clearly identify the
performance-based criteria to be used
by the Government for acceptance.
Define the mechanism by which the
contractor can demonstrate progress
and compliance with the
requirements, and present any
problems it may have encountered.
The preparation and submission of
technical and financial progress
reports on a timely basis reflect on a
contractor’s efforts to certify
satisfactory progress. Specific
requirements to submit periodic
financial and technical progress
reports, to include format and
templates will be provided by the
Division of State and Local Readiness.
—Special Consideration—Include all
and any information that does not fit
into one of the other sections of the
Statement of work.
—References—Provide a detailed list
and description of any studies,
reports, and other data referred to
elsewhere in the Statement of work.
• Independent Government Cost
Estimate: The independent government
cost estimate is the government’s
estimate of the costs associated with a
particular contract project. The cost
estimate determines the amount of
money that should be set aside for
funding the project and the cost
estimate serves as a standard to which
the offeror’s costs or price proposals
will be compared when the offeror’s
proposal is evaluated. The cost estimate
includes direct costs (i.e., labor,
material, travel, per diem, printing,
consultants, etc.) and indirect costs (i.e.,
fringe benefits, overhead, and general
and administrative expense rates). For
this is the government’s assessment of
the probable cost of the supplies or
services to be acquired and serves as a
basis for determining the reasonableness
of an offeror’s proposed costs and
understanding of the Statement of work.
The cooperative agreement applicant
may request assistance in developing a
cost estimate from their project officer
in the Division of State and Local
Readiness.
• Quality Assurance Surveillance
Plans: These plans must recognize the
responsibility of the contractor to carry
out its quality control obligations and
must contain measurable inspections
and acceptance criteria corresponding to
the performance standards contained in
the original performance-based
Statement of work. This plan must focus
on the level of performance required by
the performance-based Statement of
work, rather than the methodology used
by the contractor to achieve that level of
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performance. The plan may also
include:
—Technical progress and financial
status reports (already a requirement
for all direct assistance projects);
—Site visits to evaluate contract
performance against scheduled or
reported performance;
—Review of invoices and vouchers to
assess reasonableness of costs claimed
and relate the total expenditures to
the physical progress of the contract,
based on monitoring activities (i.e.,
site visits, progress reports, etc.)
1. Please submit the following
documents, electronically, to Gregory
Lanman in the Division of State and
Local Readiness at GHL2@cdc.gov:
a. Contract/Task Order less than
$100,000: Submit a performance-based
Statement of work as described and
outlined in this document.
b. Contract/Task Order greater than
$100,000, but less than $500,000:
Submit a performance-based Statement
of work; independent cost estimate; and
quality assurance surveillance plan as
described and outlined in this
document.
c. If you are considering a contract or
task order in an amount larger than
$500,000; please contact Gregory
Lanman in the Division of State and
Local Readiness at (404) 639–7127 as
soon as possible.
2. Upon receipt of each contract/task
order package, the Division of State and
Local Readiness will obtain proposals
and quotes for the requested services,
supplies, or equipment through federal
contract vehicles. The grantee will
receive the proposals for review and
selection according to their technical
evaluation factors. Contract/task order
awards will be based upon your
evaluation criteria and selection
decision.
3. The Division of State and Local
Readiness will obligate all Direct
Assistance funding and will assume an
active partnership as part of your
Quality Assurance Surveillance Plan.
This partnership will include oversight
of the contract/task order, monitoring
contract/task order expenditures and
funding balances, and by coordinated
site visits by the Project Officers of the
Division of State and Local Readiness.
4. For additional information or if you
have any questions, please contact
Gregory Lanman in the Division of State
and Local Readiness at (404) 639–7127
or by e-mail at GHL2@cdc.gov.
Direct Assistance (Equipment): CDC
will provide a list of equipment that
may be purchased through direct
assistance. Generally, direct assistance
equipment purchases are limited to the
purchase of laboratory equipment.
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Direct Assistance (Personnel): In fiscal
year 2005, CDC personnel will be
available to provide on-site assistance to
State, territorial and local public health
agencies in the form of Direct Assistance
awards. Placement of these Direct
Assistance personnel will be based on
the needs of host agencies in a variety
of public health disciplines, including
public health management, laboratory
science, epidemiology, health
communications, and environmental
health. Direct Assistance personnel
assigned through this cooperative
agreement will receive training in
critical aspects of public health
preparedness and emergency response
to prepare them to respond to local,
State, regional and national public
health emergencies.
Deployment of Direct Assistance
personnel associated with this
cooperative agreement, including
specific positions in the Career
Epidemiology Field Officers (operated
by the National Center for Health
Marketing), will be coordinated with the
Field Services Activity in the CDC
Portfolio Management Project.
Requests for new Public Health
Readiness Field Program assignees
during this budget period should be
discussed with the grantee’s project
officer prior to including them in the
budget and budget justification sections
of your annual funding application.
Direct Assistance Personnel costs will
be based on published pay and
allowances/reimbursement rates
established by the Office of Personnel
Management. The value of personnel for
the budget period will be deducted from
the amount of financial assistance that
would otherwise be made available to
the recipient under the applicable
allocation, formula, or other
determination of award amount but will
be deemed to be part of the award and
to have been paid to the recipient.
Public Health Readiness Field
Program personnel detailed to a
recipient remain Federal employees and
are subject to increases, adjustments,
and any other benefits that would
otherwise apply. Provision for changed
costs will be negotiated with the
recipient in advance as this may change
the amount of financial assistance
provided. Recipients will be instructed
as to the process and timing for
submitting travel authorizations and
claims for reimbursement as well as
other requests to incur costs or be
reimbursed for costs related to
personnel details. Recipients shall
maintain documentation of payments
for in-State and local travel costs and
other payments on behalf of detailees as
grant-related records. These records are
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19:11 May 25, 2005
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subject to review and audit by or on
behalf of CDC.
Direct Assistance Personnel assigned
through the Public Health Readiness
Field Program are subject to the
provisions of the existing Agreement to
Detail that defines the respective
responsibilities of CDC and recipients
regarding Direct Assistance assignments
of CDC personnel. CDC will review this
agreement with recipient officials upon
execution of the detail.
Recipients interested in the Direct
Assistance staffing option, should
contact their Division of State and Local
Readiness project officer to discuss
specific staffing needs and how to
reflect the request for Direct Assistance
personnel in your application. Be
prepared to discuss the specific duties
and responsibilities proposed for the
Direct Assistance assignee and where
the assignee would work in your
organizational structure.
V. Application Review Information
V.1. Evaluation Criteria
Applications will be reviewed for
technical acceptability by project
officers from the Coordinating Center of
Terrorism Preparedness and Emergency
Response and subject matter experts
through out CDC. Technical reviewers
will be assessing the applications to
determine:
• The applicant’s current capability
to perform the outcomes and critical
tasks.
• That the operational plan clearly
and adequately addresses the goals,
outcomes, tasks, and measures.
• The extent to which the applicant
clearly defines an evaluation plan that
leads to continuous quality
improvement of public health
emergency response.
• The extent to which the applicant
presents a detailed budget with a line
item justification and any other
information to demonstrate that the
request for assistance is consistent with
the purpose and objectives of the
cooperative agreement.
• Where applicable, the extent to
which the applicant presents an
operational plan for funds for early
detection, reporting and investigation of
infectious disease outbreaks (both
bioterrorist-triggered and naturally
occurring) at our borders with Canada
and Mexico.
V.2. Criteria for Level One Chemical
Laboratory Capacity
New (competitive) applications for
Level One chemical laboratory capacity
will be evaluated according to the
following criteria:
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30465
1. Description of the jurisdiction
covered (10 points): the extent to which
the application clearly identifies the
jurisdiction(s) covered by the proposed
activities.
2. Capacity (30 points): the extent to
which the applicant demonstrates
experience in measurements using mass
spectrometry, general experience with a
bench-top mass spectrometer, and
experience using tandem mass
spectrometry for analysis of
environmental and biological samples.
3. Operational Plan (40 points): (a)
The extent to which the applicant’s
operational plan clearly and adequately
addresses all recipient activities (see
Appendix 1) (b) the extent to which
laboratory space plans meet or exceed
the minimum requirements (c) the
extent to which applicant clearly
describes past experiences in
application content (d) the extent to
which applicant clearly describes plans
for hiring or designating appropriately
qualified staff.
4. Coordination (10 points): the extent
to which the applicant demonstrates
that the proposed activities will be
coordinated with relevant activities
currently underway in the applicant’s
jurisdiction or proposed under other
sections of the cooperative agreement
program. The extent to which the
applicant clearly demonstrates how
these activities will be coordinated
within the jurisdiction (e.g., at the State
level, between State and local agencies,
between local agencies, with MMRS if
present, and as appropriate, with other
States).
5. Support (10 points): inclusion of a
letter of support from the State
administration agreeing to provide CDC
with surge capacity in cases of
emergencies. This letter should also
show commitment by the State to
develop this capacity in their State
public health laboratory and allow their
State employees to be part of the CDC
response.
6. Budget (not scored): the extent to
which the applicant presents a detailed
budget with a line item justification and
any other information to demonstrate
that the request for assistance is
consistent with the purpose and
objectives of the cooperative agreement.
V.3. Review and Selection Process
Applications will be reviewed for
completeness by the Procurement and
Grants Office (PGO) staff, and for
technical acceptability by the
Coordinating Office of Terrorism
Preparedness and Emergency Response
and CDC subject matter experts.
Incomplete applications and
applications that are non-responsive to
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the eligibility criteria will not advance
through the review process. Applicants
will be notified that their application
did not meet submission requirements.
New applications for Level One
chemical laboratory capacity will be
evaluated by an objective review panel
using the criteria listed in the ‘‘V.1.
Criteria’’ section above. In addition,
these applications will also be reviewed
by senior federal staff taking into
account the results of the independent
review, program needs and relevance to
national goals, geographic location, and
budgetary considerations.
VI. Award Administration Information
VI.1. Award Notices
Successful applicants will receive a
Notice of Grant Award (NGA) from the
CDC Procurement and Grants Office.
The NGA shall be the only binding,
authorizing document between the
recipient and CDC. The NGA will be
signed by an authorized Grants
Management Officer, and mailed to the
recipient fiscal officer identified in the
application.
Unsuccessful applicants will receive
notification of the results of the
application review by mail.
VI.2. Administrative and National
Policy Requirements
45 CFR Part 74 and Part 92
For more information on the Code of
Federal Regulations, see the National
Archives and Records Administration at
the following Internet address: https://
www.access.gpo.gov/nara/cfr/cfr-tablesearch.html
The following additional
requirements apply to this project:
• AR–7 Executive Order 12372
• AR–9 Paperwork Reduction Act
Requirements
• AR–10 Smoke-Free Workplace
Requirements
• AR–11 Healthy People 2010
• AR–12 Lobbying Restrictions
• AR–16 Security Clearance
Requirement
• AR–21 Small, Minority, and
Women-Owned Business
• AR–24 Health Insurance
Portability and Accountability Act
Requirements
• AR–25 Release and Sharing of
Data
Additional information on these
requirements can be found on the CDC
Web site at the following Internet
address: https://www.cdc.gov/od/pgo/
funding/ARs.htm.
VI.3. Technical Reporting Requirements
Quarterly Progress Reports for Budget
Period One—Progress reports for
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19:11 May 25, 2005
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activities undertaken in budget period,
as well as special topics related to the
goals and objectives, are due on January
15, 2006 (for activities undertaken
August 31–November 30, 2005), April
15, 2006 (for activities undertaken
December 1, 2005–February 28, 2006),
and July 15, 2006 (for activities
undertaken March 1–May 30, 2006).
These reports must be submitted
through the DSLR MIS. CDC will
provide templates for these reports to
assess program outcomes related to
activities undertaken in BY 01. In
addition, awardees may be required to
submit information upon request based
on changing threat status or national
security priorities.
Financial Status Reports—A mid-year
estimated financial status report is due
May 30, 2006, for the period August 31,
2005–February 28, 2006. The final
Financial Status Report (FSR) is due 90
days after the end of the budget period,
ending on August 30, 2006. The due
date for the FSR is November 30, 2006.
Estimated FSRs (through August 30,
2005) are requested with your
continuation application (See
Unobligated Funds on page 3).
Final Reports—This cooperative
agreement will end on August 30, 2006.
An original and two copies of the final
FSR will be due to the Grants
Management Officer named below by
November 30, 2006. Final project
reports (for activities from June 1–
August 30, 2006) should be submitted
through the DSLR MIS by November 30,
2006.
Please submit the hard copy of your
financial status reports to: Rebecca B.
O’Kelley, Acting Chief, Attn: Sharon
Robertson, Acquisition and Assistance,
Branch VI, Procurement and Grants
Office, Centers for Disease Control and
Prevention, 2920 Brandywine Road, MS
K–75, Atlanta, GA 30341–4146.
Telephone: 770–488–2748. E-mail
address: sqr2@cdc.gov.
Please copy your Project Officer on
any electronic submissions.
VII. Agency Contacts
We encourage inquiries concerning
this announcement. Programmatic
technical assistance for this request may
be obtained from your Project Officer.
For general questions, contact:
Sharon Robertson, Grants Management
Specialist—Regions 1, 2, 3, 4, 10,
Acquisition and Assistance Branch
VI, Procurement and Grants Office,
Centers for Disease Control and
Prevention (CDC), 2920 Brandywine
Road, Atlanta, Georgia 30341–4146.
Telephone: 770–488–2748. E-mail
address: sqr2@cdc.gov.
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Angela Webb, Grants Management
Specialist—Regions 5, 6, 7, 8, 9,
Acquisition and Assistance Branch
VI, Procurement and Grants Office,
Centers for Disease Control and
Prevention (CDC), 2920 Brandywine
Road, Atlanta, Georgia 30341–4146.
Telephone: 770–488–2784. E-mail
address: aqw6@cdc.gov.
VIII. Other Information
Attachments will be available from
the Secure Data Network (https://
sdn.cdc.gov).
Appendix 1: Requirements for Level
One and Level Two Chemical
Laboratories.
Appendix 2: Early Warning Infectious
Disease Surveillance (EWIDS) Guidance.
Appendix 3: Cities Readiness
Initiative (CRI) Guidance.
Appendix 4: DRAFT Measurement
Descriptions and Methods of Data
Collection.
Appendix 5: Funding Table.
Dated: May 20, 2005.
William P. Nichols,
Director, Procurement and Grants Office,
Centers for Disease Control and Prevention.
[FR Doc. 05–10537 Filed 5–25–05; 8:45 am]
BILLING CODE 4163–18–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Centers for Disease Control and
Prevention (CDC)
National Center on Birth Defects and
Developmental Disabilities
Name: National Workshop on Mild
and Unilateral Hearing Loss.
Times and Dates: 1 p.m.–5 p.m., July
26, 2005. 8:30 a.m.–5 p.m., July 27,
2005.
Place: Beaver Run Resort and
Conference Center, 620 Village Road,
P.O. Box 2115, Breckenridge, CO 80424,
Telephone: (970) 453–6000.
Status: Open to the public, limited
only by the space available.
Purpose: The meeting will review and
evaluate the scientific research and
other data related to mild and unilateral
HL to establish recommendations
related to identification and appropriate
intervention(s) for infants/children. In
addition, the meeting will identify
potential areas for future research
related to mild and unilateral HL.
Matters to be Discussed: The agenda
will include a review of the published
and unpublished literature assessing the
identification and outcomes of infants/
children with mild and unilateral HL; a
review of screening procedures;
diagnostic protocols; follow-up practice;
E:\FR\FM\26MYN1.SGM
26MYN1
Agencies
[Federal Register Volume 70, Number 101 (Thursday, May 26, 2005)]
[Notices]
[Pages 30451-30466]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-10537]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
Public Health Emergency Preparedness
Announcement Type: New.
Funding Opportunity Number: AA154.
Catalog of Federal Domestic Assistance Number: 93.283.
Application Deadline: July 13, 2005.
Notice of Award: August 31, 2005.
I. Funding Opportunity Description
Authority: This program is authorized under 42 U.S.C. 247d-3.
Purpose: The purpose of this program is to upgrade and integrate
State and local public health jurisdictions' preparedness for and
response to terrorism and other public health emergencies with Federal,
State, local, and tribal governments, the private sector, and Non-
Governmental Organizations (NGOs). These emergency preparedness and
response efforts are intended to support the National Response Plan
(NRP)\1\ and the National Incident Management System (NIMS) \2\.
---------------------------------------------------------------------------
\1\ Emergency Support Function Annexes. National Response Plan.
Available at: https://www.dhs.gov/dhspublic/interapp.editorial/
editorial_0566.xml.
\2\ National Incident Management System https://www.fema.gov/
nims/.
---------------------------------------------------------------------------
In addition, the activities described in this cooperative agreement
guidance are designed to develop emergency-ready public health
departments in accord with the Interim National Preparedness Goal (NPG)
\3\, the Interim Public Health and Healthcare Supplement to the NPG
\4\, and the Centers for Disease Control and Prevention (CDC)
Preparedness Goals (see below). Associated with the Interim NPG are two
broad-gauged resources to help guide preparedness planning and
implementation: A set of scenarios and the Target Capabilities List
\5\. The Department of Homeland Security (DHS) developed the Interim
NPG and the associated resources in concert with the Department of
Health and Human Services and other agencies of the Federal Government
as well as with representatives of State and local public health
departments and other stakeholders. All of these documents will be
refined and extended from time to time to capture lessons learned and
to introduce new concepts as appropriate.
---------------------------------------------------------------------------
\3\ Interim National Preparedness Goal: https://
www.ojp.usdoj.gov/odp/docs/InterimNationalPreparednessGoal_03-31-
05_1.pdf.
\4\ Interim Public Health and Healthcare Supplement to the
National Preparedness Goal: https://www.hhs.gov/ophep/.
\5\ Target Capabilities List: Version 1.0; January 31, 2005.
U.S. Department of Homeland Security Office of State and Local
Government Coordination and Preparedness (ATTN: Office for Policy,
Initiatives, and Analysis) 810 7th Street, NW. Washington, DC 20531.
Version 1.0 of the Target Capabilities List will be made available
on the ODP Secure Portal (https://odp.esportals.com) and the Lessons
Learned and Information Sharing network (https://www.llis.gov).
---------------------------------------------------------------------------
This announcement is only for non-research activities supported by
the Centers for Disease Control and Prevention/Agency for Toxic
Substances and Disease Registry (CDC/ATSDR). If research is proposed,
the application will not be reviewed. For the definition of research,
please see the CDC Web site at the following Internet address: https://
www.cdc.gov/od/opspoll1.htm.
This program addresses the ``Healthy People 2010'' focus area(s) of
public health infrastructure.
Recipient Activities: CDC has developed Preparedness Goals designed
to measure urgent public health system response performance parameters
that are directly linked to health protection of the public. The
Preparedness Goals are intended to measure urgent public health system
response performance for terrorism and non-terrorism events including
infectious disease, environmental and occupational related emergencies.
For the purposes of this announcement urgent response is intended to
indicate non-routine public health system reaction to limit possible
mortality, morbidity, loss of quality of life, or economic damage. The
primary intent of this cooperative agreement is to fund the active
participation of awardees in the immediate establishment, use, and
continuous improvement of a national system using the CDC Preparedness
Goals to measure public health system response performance. The CDC
Preparedness Goals are below:
Prevent: (1) Increase the use and development of interventions
known to prevent human illness from chemical, biological, radiological
agents, and naturally occurring health threats.
(2) Decrease the time needed to classify health events as terrorism
or naturally occurring in partnership with other agencies.
Detect/ Report: (3) Decrease the time needed to detect and report
chemical, biological, radiological agents in tissue, food or
environmental samples that cause threats to the public's health.
(4) Improve the timeliness and accuracy of information regarding
threats to the public's health as reported by clinicians and through
electronic early event detection, in real time, to those who need to
know.
Investigate: (5) Decrease the time to identify causes, risk
factors, and appropriate interventions for those affected by threats to
the public's health.
Control: (6) Decrease the time needed to provide countermeasures
and health guidance to those affected by threats to the public's
health.
Recover: (7) Decrease the time needed to restore health services
and environmental safety to pre-event levels. (8) Increase the long-
term follow-up provided to those affected by threats to the public's
health.
Improve: (9) Decrease the time needed to implement recommendations
from after-action reports following threats to the public's health.
The activities in this cooperative agreement guidance will be based
on the synchronization of the Department of Homeland Security Target
Capabilities List (TCL) with the CDC Preparedness Goals in order to
create a preparedness framework that identifies the key needs for the
public health community.
The TCL was developed under the auspices of Homeland Security
Presidential Directive 8: National Preparedness (HSPD-8). It is a
functional, performance-focused compendium of response activities
designed to provide State and local jurisdictions with nationally
accepted preparedness levels of first responder capabilities. The TCL
was developed in close consultation with Federal, State, local, and
tribal entities and national associations, including CDC and many of
the agency's key response partners.
Additional Requirements: The activities outlined in the guidance
and required for the application for funds are as follows:
1. The existence of or current efforts to establish or participate
in a senior advisory committee during Fiscal Year 2005 (FY05) to
coordinate funding with the U.S. Department of Health and Human
Services' (HHS) Centers for Disease Control and Prevention; U.S.
Department of Health and Human Services' (HHS) Health Resource and
Services Administration (HRSA) hospital preparedness cooperative
agreement; and FY05 Homeland Security Grant Program Department of
[[Page 30452]]
Homeland Security, Office for Domestic Preparedness.
2. During the award year, awardees ability to respond to events
will be evaluated through assessments, site visits, drills, exercises,
and responses to real events. In year one of this cooperative
agreement, CDC will initiate a series of drills to test components of a
comprehensive response system. In years 2-5 of this cooperative
agreement, CDC will require the demonstration of a broader set of
measures that are consistent with the TCLs through full-scale exercises
at the State and local level. Further guidance on the development and
evaluation of exercises and drills will be forthcoming from CDC. To the
extent possible, public health exercises should use standards set by
the DHS Homeland Security Exercise Evaluation Program (HSEEP) as well
as other recognized exercise programs including those used by the
Federal Emergency Management Agency (FEMA) Emergency Management
Institute. These exercises should test both horizontal and vertical
integration with response partners at the local, tribal, State, and
federal level.
3. Awardees must ensure that funds are available to establish and
maintain systems to collect and report on the performance measures
described in this program announcement, including reporting on the
achievement of performance measures by local public health entities.
4. Awardees are expected to address the activities and outcomes
described in this announcement through the use of cooperative agreement
funds and coordination with other funding sources such as the Urban
Areas Security Initiative (UASI) and the Metropolitan Medical Response
System (MMRS) through the Department of Homeland Security. Achievement
of these outcomes will be evaluated through drills, exercises, and
responses to real events whenever possible.
5. While this guidance contains instructions for CDC awardees, it
also includes recipient activities that need to be integrated with
those funded by the hospital preparedness cooperative agreement
administered by HRSA. Further, CDC encourages applicants to coordinate
activities with current relevant efforts in their jurisdictions or
proposed under the various goals of this cooperative agreement.
Applicants should also coordinate activities within their
jurisdictions (i.e., at the State level), between State and local
jurisdictions, tribes, and military installations; among local
agencies; and with hospitals and major health care entities, including
tribal and Public Health Service health facilities; among
jurisdictional MMRSs, and adjacent States. If applicable, awardees
should coordinate with neighboring provinces, tribal/First Nations
indigenous jurisdictions and States across international borders.
6. Public health agencies must support public health response
functions in the context of NIMS. In accordance with HSPD-5, NIMS
provides a consistent approach for Federal, State, and local
governments to work effectively and efficiently together to prepare
for, prevent, respond to, and recover from domestic incidents,
regardless of cause, size, or complexity. As a condition of receiving
Public Health Emergency Preparedness cooperative agreement funds,
awardees agree to adopt and implement NIMS. In accordance with the
eligibility and allowable uses of the cooperative agreement, awardees
are encouraged to direct FY05 funding towards activities necessary to
implement NIMS.
On September 8, 2004, the former Secretary of Homeland Security,
Tom Ridge, wrote a letter to the Governors outlining the important
steps that State, territorial, tribal and local entities should take
during FY05 to become compliant with NIMS.\6\
---------------------------------------------------------------------------
\6\ Available at https://www.fema.gov/doc/nims/letter_to_
governors_09082004.doc, accessed April 7, 2005.
---------------------------------------------------------------------------
In order to receive Fiscal Year 2006 (FY06) preparedness funding,
the minimum FY05 compliance requirements described in the Secretary's
letter must be met. Applicants will be required to certify as part of
their FY06 cooperative agreement applications that they have met the
FY05 NIMS requirements.
NIMS compliance activities to be accomplished during FY05 are as
follows:
States and Territories
Incorporate NIMS into existing training programs and
exercises;
Ensure that federal preparedness funding (including the
National Bioterrorism Hospital Preparedness cooperative agreement)
supports State, local and tribal NIMS implementation;
Incorporate NIMS into Emergency Operations Plans (EOP);
Promote intraState mutual aid agreements;
Coordinate and provide NIMS technical assistance to local
and tribal entities; and
Incorporate Incident Command Systems (ICS) into public
health department, hospital, and supporting health care systems.
State, Territorial, Local and Tribal Jurisdictions
Complete the NIMS Awareness Course: ``National Incident
Management System (NIMS), An Introduction'' IS 700.
This independent study course developed by the Emergency Management
Institute (EMI) explains the purpose, principles, key components and
benefits of NIMS. The course is available on the EMI Web page at:
https://training.fema.gov/EMIWeb/IS/is700.asp.
Formally recognize the NIMS and adopt NIMS principles and
policies.
States, territories, tribes and local entities should establish
legislation, executive orders, resolutions, or ordinances to formally
adopt the NIMS. Go to https://www.fema.gov/nims and see NIMS Resources
for examples.
Determine which NIMS requirements have already been met.
State, territorial, tribal, and local entities have already
implemented many of the concepts and protocols identified in the NIMS.
However, as gaps in compliance with the NIMS are identified, States,
territories, tribes and local entities should use existing awards to
develop strategies for addressing those gaps.
Develop a strategy and timeframe for full NIMS
implementation.
States, territories, tribes, and local entities are encouraged to
achieve full NIMS implementation during FY05. To the extent that full
implementation is not possible during FY05, federal preparedness
assistance must be leveraged to complete NIMS implementation by FY06.
By Fiscal Year 2007 (FY07), federal preparedness assistance will be
conditioned by full compliance with the NIMS. States should work with
tribal and local governments to develop a strategy for Statewide
compliance with the NIMS.
Incorporate Incident Command Systems (ICS) into public
health department, hospital, and supporting health care systems.
All Federal, State, territory, tribal and local jurisdictions are
required to adopt ICS in order to be compliant with the NIMS. See NIMS
and the Incident Command System at https://www.fema.gov/nims under NIMS
Resources.
During the FY 2005 budget period the Department of Health and Human
Services will continue to work closely with the NIMS Integration Center
to clarify NIMS requirements for public health and medical communities.
Both HRSA and CDC will continue to provide technical assistance
throughout this
[[Page 30453]]
process to assist to awardees in meeting 2005 requirements.
7. Competency-based education of public health workers, clinicians,
and others critical to emergency response should be planned and
implemented based on needs identified through assessments and/or
evaluations of performance. Awardees are expected to continue to
support preparedness education and training activities needed to
successfully achieve targeted outcomes and preparedness goals.
Development, delivery, and evaluation of competency-based preparedness
education should be done in conjunction with Centers for Public Health
Preparedness (CPHP), and academic experts in other schools of public
health, medicine, nursing, and academic health science centers.
Prior to planning development of new preparedness education courses
or training programs to meet identified needs, efforts should be taken
to identify and utilize existing education programs that have been
evaluated for learning effectiveness (e.g. as evidenced by measured
knowledge gained through pre- and post-tests, self-assessed learner
competence, and/or skill demonstrations.) Resources such as learning
management systems ((e.g. TrainingFinder Real-time Affiliate Integrated
Network (TRAIN)) and other preparedness educational inventories ((e.g.
Centers for Public Health Preparedness (CPHP) Resource Center)) can
help facilitate the identification of existing preparedness educational
programs that can be accessed, adopted, and adapted for local use,
which will result in less duplication and more efficient use of
available funds.
8. During the award year, awardees are expected to implement
capable, interoperable information systems that support public health
preparedness. PHIN Preparedness defines functional requirements in the
areas of Early Event Detection, Outbreak Management, Countermeasure and
Response Administration, Partner Communications and Alerting, and
Connecting Laboratory Systems. All awardees are expected to develop
information technology systems that are compliant with PHIN and begin
to initiate the PHIN Preparedness certification process (further
guidance on this process can be found at https://www.cdc.gov/phin/
certification) during this cooperative agreement cycle. PHIN
certification will ensure that systems have the capabilities necessary
(``functional requirements'') to share data and work together (``Key
Performance Measures--KPM's'') in order to implement a national network
of capable public health preparedness systems. Certification is based
upon the system requirements and specification guides found at https://
www.cdc.gov/phin. Self-assessment tools are available for all
functional areas and the alerting KPMs at https://www.cdc.gov/phin/
certification.
Awardees may choose to meet the system requirements and
specifications by: building or enhancing their own systems, purchasing
commercial solutions, or using CDC developed systems and services. The
requirements documents and specification guides include the details of
what needs to be implemented in grantee systems to meet these needs.
Some awardees may choose to use CDC developed software and services
either as their final solutions or as bridge solutions until their own
systems meet the requirements and specifications and are certified. The
CDC has software and services available to cover all of the PHIN
Preparedness functional areas, but the CDC is committed to working with
awardees to help support solutions from any viable software solutions
providers. The implementation of the PHIN Preparedness functional
requirements will usually require several software systems to cover all
of the functional areas, but in some circumstances, awardees may
implement a single system that covers more than one functional area.
Each PHIN Preparedness functional area can be certified separately.
While CDC systems will undergo certification themselves, if CDC
software and services are used in the awardee environment some
components will require certification in the environment they are
implemented.
9. CDC requires documentation with the cooperative agreement
application that describes the process used by the State health
department to engage local health departments to reach consensus,
approval, or concurrence for the proposed use of non-earmarked
cooperative agreement funds. Non-earmarked cooperative agreement funds
are those funds not designated for urban areas (e.g. Cities Readiness
Initiative (CRI)), Early Warning Infectious Disease Surveillance
(EWIDS), currently established Level 1 Chemical laboratories, or other
specialty activities as defined in the guidance. The description should
bear evidence that local health department officials have been engaged
in the cooperative agreement application process and at least a
majority, if not the total, approves or concur with the application
itself. This evidence may be demonstrated by:
a. The consensus of a majority of local health officials whose
collective jurisdictions encompass a majority of the State's
population;
b. The recommendation of the President of the State Association of
County and City Health Officials (SACCHO) if a majority of local health
officials whose collective jurisdictions encompass a majority of the
State's population agree with the SACCHO's decision; or
c. Any other alternative method agreed to by the State Health
Official and a majority of local health officials whose collective
jurisdictions encompass a majority of the State's population.
State applicants will be required to submit a list of concurring
local health departments and a brief description of the process used to
engage local health departments to reach consensus, approval, or
concurrence for the proposed use of funds. In addition, State
applicants will be required to provide signed letters of concurrence
upon request.
10. CDC requires documentation with the cooperative agreement
application that describes the process used by the State health
department to engage the following entities in preparedness and
response activities: American Indian tribal governments, Tribal
organizations representing those governments, tribal epidemiologic
centers, or Alaska Native Villages and Corporations located within
their boundaries.
11. State awardees are expected to ensure the preparedness of major
population centers within each State either through the provision of
funding to the population centers to ensure their capability to perform
the outcomes and activities described and/or (for those States with a
centralized public health system that does not fund local health
agencies) by directly achieving the performance outcomes and completing
the required activities described in this cooperative agreement
announcement in those population centers. State awardees are expected
to report on the relevant performance measures (see Appendix 4) for the
following population centers. Some of the performance measures will be
reported on by each local public health agency (through the State) in
the jurisdiction; others will require the local agencies to work
collaboratively to develop an integrated response. In those cases,
reporting will be done through the State for the region as a whole (see
Appendix 4).
[[Page 30454]]
----------------------------------------------------------------------------------------------------------------
Biowatch\*\ or UASI
State (05) cities Associated MSA
----------------------------------------------------------------------------------------------------------------
Arizona.......................... Phoenix............. Phoenix-Mesa-Scottsdale, AZ
California....................... Anaheim............. Los Angeles-Long Beach-Santa Ana, CA
Long Beach.......... Los Angeles-Long Beach-Santa Ana, CA
Los Angeles......... Los Angeles-Long Beach-Santa Ana, CA
Oakland............. San Francisco-Oakland-Fremont, CA
Sacramento.......... Sacramento Arden-Arcade Roseville, CA
San Diego........... San Diego-Carlsbad-San Marcos, CA
San Francisco....... San Francisco-Oakland-Fremont, CA
San Jose............ San Jose-Sunnyvale-Santa Clara, CA
Santa Ana........... Los Angeles-Long Beach-Santa Ana, CA
Colorado......................... Denver.............. Denver-Aurora, CO
Delaware......................... Philadelphia........ Philadelphia-Camden-Wilmington, PA-NJ-DE
District of Columbia............. Washington/NCR...... Washington-Arlington-Alexandria, DC-VA-MD
Florida.......................... Jacksonville........ Jacksonville, FL
Miami............... Miami-Fort Lauderdale-Miami Beach, FL
Tampa............... Tampa-St. Petersburg-Clearwater, FL
Georgia.......................... Atlanta............. Atlanta-Sandy Springs-Marietta, GA
Hawaii........................... Honolulu............ Honolulu, HI
Illinois......................... Chicago............. Chicago-Naperville-Joliet, IL-IN-WI
St. Louis........... St. Louis, MO-IL
Indiana.......................... Indianapolis........ Indianapolis, IN
Chicago............. Chicago-Naperville-Joliet, IL-IN-WI
Cincinnati.......... Cincinnati-Middletown, OH-KY-IN
Louisville.......... Louisville, KY-IN
Iowa............................. Omaha............... Omaha-Council Bluffs, NE-IA
Kansas........................... Kansas City......... Kansas City, MO-KS
Kentucky......................... Louisville.......... Louisville, KY-IN
Cincinnati.......... Cincinnati-Middletown, OH-KY-IN
Louisiana........................ Baton Rouge......... Baton Rouge, LA
New Orleans......... New Orleans-Metairie-Kenner, LA
Massachusetts.................... Boston.............. Boston-Cambridge-Quincy, MA-NH
Maryland......................... Baltimore........... Baltimore-Towson, MD
Washington DC....... Washington-Arlington-Alexandria, DC-VA-MD
Michigan......................... Detroit............. Detroit-Warren-Livonia, MI
Minnesota........................ Minneapolis......... Minneapolis-St. Paul-Bloomington, MN-WI
Missouri......................... Kansas City......... Kansas City, MO-KS
St. Louis........... St. Louis, MO-IL
Nebraska......................... Omaha............... Omaha-Council Bluffs, NE-IA
North Carolina................... Charlotte........... Charlotte-Gastonia-Concord, NC-SC
New Hampshire.................... Boston.............. Boston-Cambridge-Quincy, MA-NH
New Jersey....................... Jersey City......... New York-Northern New Jersey-Long Island, NY-NJ-PA
Newark.............. New York-Northern New Jersey-Long Island, NY-NJ-PA
Philadelphia........ Philadelphia-Camden-Wilmington, PA-NJ-DE
Nevada........................... Las Vegas........... Las Vegas-Paradise, NV
New York......................... Buffalo............. Buffalo-Niagara Falls, NY
New York............ New York-Northern New Jersey-Long Island, NY-NJ-PA
Ohio............................. Cincinnati.......... Cincinnati-Middletown, OH-KY-IN
Cleveland........... Cleveland-Elyria-Mentor, OH
Columbus............ Columbus, OH
Toledo.............. Toledo, OH
Oklahoma......................... Oklahoma City....... Oklahoma City, OK
Oregon........................... Portland............ Portland-Vancouver-Beaverton, OR-WA
Pennsylvania..................... Philadelphia........ Philadelphia-Camden-Wilmington, PA-NJ-DE
Pittsburgh.......... Pittsburgh, PA
New York............ New York-Northern New Jersey-Long Island, NY-NJ-PA
South Carolina................... Charlotte........... Charlotte-Gastonia-Concord, NC-SC
Texas............................ Austin\*\........... Austin-Round Rock, TX
Arlington........... Dallas-Fort Worth-Arlington, TX
Dallas.............. Dallas-Fort Worth-Arlington, TX
Fort Worth.......... Dallas-Fort Worth-Arlington, TX
El Paso\*\.......... El Paso, TX
Houston............. Houston-Baytown-Sugar Land, TX
San Antonio......... San Antonio, TX
[[Page 30455]]
Virginia......................... Washington DC....... Washington-Arlington-Alexandria, DC-VA-MD
Washington....................... Seattle............. Seattle-Tacoma-Bellevue, WA
Portland............ Portland-Vancouver-Beaverton, OR-WA
Wisconsin........................ Chicago............. Chicago-Naperville-Joliet, IL-IN-WI
Milwaukee........... Milwaukee-Waukesha-West Allis, WI
Minneapolis......... Minneapolis-St. Paul-Bloomington, MN-WI
----------------------------------------------------------------------------------------------------------------
\*\ Biowatch only.
12. CDC will work with awardees and partner agencies ((including
National Association of County and City Health Officials (NACCHO),
Association of State and Territorial Health Officials (ASTHO), Council
of State and Territorial Epidemiologists (CSTE), Association of Public
Health Laboratories (APHL), DHS, and FEMA)) to build on these initial
activities and develop performance-based metrics within the next six
months that will measure all aspects of preparedness as outlined in the
CDC Preparedness Goals and the TCLs. They will be developed with the
understanding that wherever possible these activities can be
demonstrated through performance in drills, exercises, or real events.
Additional activities will include gap analysis, economic modeling,
continuous improvement and data collection/evaluation from exercises
and real events as well as piloting the developed metrics. Required
critical tasks and performance measures will be updated in each project
year as public health learns more about measuring preparedness. In
addition, CDC will be developing targets for those measures that do not
currently have them based on research over the coming year.
13. As Stated in the FY04 guidance, awardees should provide a copy
of the complete pandemic influenza plan for the jurisdiction to HHS
Office of Public Health Emergency Preparedness (OPHEP) via CDC Division
of State and Local Readiness' Management Information System (DSLR-MIS).
Awardees of this cooperative agreement should collaborate with
influenza programs to maximize the impact of funds and efforts, reduce
duplication, and coordinate activities including drills and exercises.
Detailed information concerning the development of influenza pandemic
preparedness plans is available in the document Pandemic Influenza: A
Planning Guide for State and Local Officials, version 2.1 available at
https://www.hhs.gov/nvpo/pubs/pandemicflu.htm.
Local Caches of Antiviral Drugs
Certain antiviral drugs are efficacious in countering influenza
virus and could be the sole initial medical countermeasure against a
pandemic strain until an effective vaccine is available. The H5N1 avian
strain currently circulating widely in Asia has been shown to infect
humans and cause significant mortality and morbidity; and the virus
could trigger an influenza pandemic if it were to undergo genetic
changes that enhance its transmissibility from person to person. One
commonly available drug, Oseltamivir, has been shown to be effective
against the current H5N1 strain. Because worldwide production capacity
for antiviral drugs faces significant limitations, the Department of
Health and Human Services is working to create a mechanism whereby it
and its State and local public health partners might acquire and pre-
deploy predictable quantities of antiviral drugs during the next
several years.
The Hospital Bioterrorism Cooperative Agreement of the Health
Resources and Services Administration (HRSA) includes a Critical
Benchmark for hospital-based pharmaceutical caches. This provision
provides a means for jurisdictions to amass appropriate quantities of
antiviral drugs as a first line of protection for the staff of
hospitals and other healthcare entities as well as their most
critically ill patients. Such action could be one of the most important
steps toward maintaining an effective healthcare infrastructure during
an influenza pandemic.
Hospital-based pharmaceutical caches also could house antiviral
drugs to protect public health professionals, another critical part of
the human resources needed to combat an influenza pandemic. Funds
allocated through the CDC bioterrorism cooperative agreement could be
used to acquire appropriate quantities of antiviral drugs for storage
within the hospital-based caches funded by the HRSA cooperative
agreement. When and as needed, the drugs could be released to the
public health department for it to dispense to its staff. This
arrangement would be analogous to the way some jurisdictions have
implemented the CHEMPAK program (containerized sets of nerve-agent
antidotes)--i.e., using CDC funds to acquire materiel, using HRSA funds
to offset costs of storing it, and planning to release the materiel
when and as needed to those authorized to use it in accord with an
established Concept of Operations.
Awardees requesting to use cooperative agreement funds for the
purchase of antiviral drugs for these caches must specify the quantity
and cost as part of the budget application.
14. Awardees participating in the FY04 CRI will continue to do so
in FY05 (the second year of the pilot initiative). The guidelines for
CRI can be found in Appendix 3.
Application Content: What follows is the outline to be used to
develop the application for funds. It was derived from a combination of
many resources: past guidance, input from State and local public health
partners, subject matter expertise within technical program areas of
CDC, priorities from HHS, CDC priorities, documentation from DHS's TCL,
DHS's Universal Task List (UTL), and HSPD-8.
The outline is arranged in the following manner:
CDC Goals--Draft CDC Preparedness Goals that form a framework for
public health activities surrounding preparedness. This cooperative
agreement is one activity among many that will contribute to meeting
the Preparedness Goals.
Outcomes--The outcomes are Statements that were developed with
State and local input from public health and homeland security. They
were created in relation with HSPD-8 and are a comprehensive
description of the major roles and capabilities needed to respond to an
event of significance. Version 1 of the TCL contained 36 capabilities.
For year one of this guidance, we singled out those capabilities that
had a significant public health component. In some cases, we added
language to the capabilities to
[[Page 30456]]
create a public health focused outcome. A comprehensive budget where
each allocation is linked to an outcome should be submitted with the
application through the DSLR MIS.
Required Critical Tasks--The critical tasks were obtained from the
TCL. In most cases, the public health specific critical tasks
associated with an outcome were listed. Language was added or modified
to make the required critical task more specific to public health. In
addition, program requirements specific to CDC and this cooperative
agreement were added as sub-bullets under the required critical tasks
to assure that each applicant addressed plans to continue
implementation of the activities in the next cooperative agreement
cycle.
Performance Measures--The performance measures are defined as
leading indicators that will allow a national ``snapshot'' to show how
the preparedness and response activities, and the associated resources,
aid in making a public health system that responds more quickly and
comprehensively in a public health emergency.
Applicants will be required to address each critical task (using
the DSLR-MIS) by providing an explanation of their current capability
to perform this task and proposing activities for this budget year to
enhance performance on each critical task. In addition, applicants will
be asked how they currently evaluate or plan to evaluate their ability
to perform each of the critical tasks.
After award, CDC Project Officers and technical experts will
monitor the progress of each awardee in accomplishing the activities
set forth and approved in the plan submitted.
CDC Preparedness Goal 1: Prevent
Increase the use and development of interventions known to prevent
human illness from chemical, biological, radiological agents, and
naturally occurring health threats.
Outcome 1A: All Hazards Planning
Emergency response plans, policies, and procedures that identify,
prioritize, and address all hazards (using the 15 National Planning
Scenarios 7 8 9 10 as a guide to identify or recognize the
roles and responsibilities for each jurisdiction/agency) across all
functions. All plans are coordinated at all levels of government and
address the mitigation of secondary and cascading emergencies.
---------------------------------------------------------------------------
\7\ Frequently Asked Questions: HSPD 8/National Planning
Scenarios/Targeted Capabilities List. Available at: https://
www.ojp.usdoj.gov/odp/assessments/hspd8.htm.
\8\ Homeland Security Presidential Directive 8 https://
www.whitehouse.gov/news/releases/2003/12/print/20031217-6.html.
\9\ Homeland Security Presidential Directive 5 https://
www.fas.org/irp/offdocs/nspd/hspd-5.html.
\10\ Homeland Security Grant Program--FY 2005. Available at:
https://www.ojp.usdoj.gov/odp/docs/fy05hsgp.pdf.
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Required Critical Tasks: (1) Support incident response operations
according to all-hazards plan
(2) Improve regional, jurisdictional, and State all-hazard plans
(including those related to pandemic influenza) to support response
operations in accordance with NIMS and the National Response Plan.\11\
---------------------------------------------------------------------------
\11\ Guide for All-Hazard Emergency Operations Planning: State
and Local Guide 101. Federal Emergency Management Agency. April
2001. https://www.fema.gov/pdf/rrr/slg101.pdf.
---------------------------------------------------------------------------
(a) Increase participation in jurisdiction-wide self-assessment
using the National Incident Management System Compliance Assessment
Support Tool \12\ (NIMCAST).
---------------------------------------------------------------------------
\12\ National Incident Management System Compliance Assessment
Support Tool (NIMCAST). https://www.fema.gov/nimcast/index.jsp.
---------------------------------------------------------------------------
(b) Agency's Emergency Operations Center meets NIMS incident
command structure requirements to perform core functions: coordination,
communications, resource dispatch and tracking and information
collection, analysis and dissemination.
(3) Increase the number of public health responders who are
protected through Personal Protective Equipment (PPE), vaccination or
prophylaxis
(a) Have or have access to a system that maintains and tracks
vaccination or prophylaxis status of public health responders in
compliance with Public Health Information Network (PHIN) Preparedness
Functional Area Countermeasure and Response Administration \13\
---------------------------------------------------------------------------
\13\ Public Health Information Network (PHIN) Preparedness
Requirements https://www.cdc.gov/phin/.
---------------------------------------------------------------------------
(4) Increase and improve mutual aid agreements, as needed, to
support NIMS-compliant public health response.
(5) Increase all-hazard incident management capability by
conducting regional, jurisdictional and State training to:
(a) Include the Emergency Management Independent Study Program, IS
700, ``National Incident Management System: An Introduction \14\'' in
the training plan for all staff expected to report for duty following
activation of the public health emergency response plan and/or staff
who have emergency response roles documented in their job descriptions.
---------------------------------------------------------------------------
\14\ Emergency Management Independent Study Program , IS 700,
National Incident Management System, An Introduction. https://
www.training.fema.gov/EMIWeb/IS/IS700.asp.
---------------------------------------------------------------------------
(6) Provide support for continuity of public health operations at
regional, State, tribal, local government, and agency level.
Measures: (1) Percent of public health employees who have emergency
response roles documented in their job descriptions that are trained in
Incident Management.
(2) Time to organize a NIMS-compliant medical and public health
operations functional area \15\ with hospitals that supports:
---------------------------------------------------------------------------
\15\ The CNACorporation. Medical Surge Capacity and Capability:
A Management System for Integrating Medical and Health Resources
During Large-Scale Emergencies. Prepared under Contract Number 233-
03-0028 for the Department of Health and Human Services. Alexandria,
Virginia: August 2004. Available at: https://www.cna.org/documents/
mscc_aug2004.pdf.
---------------------------------------------------------------------------
incident epidemiological profiling
pre-hospital care
medical care
mental health
hazard threat/disease containment
mass casualty care
(Target: 3 hours from plan activation)
(3) Time from request for mutual aid to acknowledgement that
request has been approved.
(4) Time to complete the notification/alerting of the initial wave
of personnel to staff emergency operations (Target: 60 minutes).
(5) Time to have initial wave of personnel physically present to
staff emergency operations (Target: 90 minutes from notification).
CDC Preparedness Goal 2: Prevent
Decrease the time needed to classify health events as terrorism or
naturally occurring in partnership with other agencies.
Outcome 2A: Information Collection and Threat Recognition
Locally generated public health threat and other terrorism-related
information is collected, identified, provided to appropriate analysis
centers, and acted upon as appropriate.
Required Critical Tasks: (1) Increase the use of disease
surveillance and early event detection systems.
(a) Select conditions that require immediate reporting to the
public health agency (at a minimum, Category A agents).
(b) Develop and maintain systems to receive disease reports 24/7/
365.
(c) Have or have access to electronic applications in compliance
with PHIN Preparedness Functional Area Early Event Detection to
support:
[[Page 30457]]
Receipt of case or suspect case disease reports 24/7/365.
Reportable diseases surveillance.
Call triage of urgent reports to knowledgeable public
health professionals.
Receipt of secondary use health-related data and
monitoring of aberrations to normal data patterns.
(d) Develop and maintain protocols for the utilization of early
event detection devices located in your community (e.g., BioWatch).
(e) Assess timeliness and completeness of disease surveillance
systems annually.
(2) Increase sharing of health and intelligence information within
and between regions and States with Federal, local and tribal agencies.
(a) Improve information sharing on suspected or confirmed cases of
immediately notifiable conditions, including foodborne illness, among
public health epidemiologists, clinicians, laboratory personnel,
environmental health specialists, public health nurses, and staff of
food safety programs.
(b) Maintain secret and/or top secret security clearance for the
State health official, local health officials, preparedness directors,
and preparedness coordinators to ensure access to sensitive information
about the nature of health threats and intelligence information \16\.
---------------------------------------------------------------------------
\16\ HHS Guidance: https://198.102.218.46/doc/
Security%20Class%20Guide.doc.
---------------------------------------------------------------------------
(3) Decrease the time needed to disseminate timely and accurate
national strategic and health threat intelligence.
(a) Maintain continuous participation in CDC's Epidemic Information
Exchange Program (Epi-X)\17\.
---------------------------------------------------------------------------
\17\ Epidemic Information Exchange Program (Epi ``X) https://
www.cdc.gov/epix/.
---------------------------------------------------------------------------
(b) Participate in the Electronic Foodborne Outbreak Reporting
System (EFORS) by entering reports of foodborne outbreak investigations
and monitor the quality, completeness or reports and time from onset of
illnesses to report entry \18\.
---------------------------------------------------------------------------
\18\ Electronic Foodborne Outbreak Reporting System (EFORS)
https://www.cdc.gov/foodborneoutbreaks/info_healthprofessional.htm.
---------------------------------------------------------------------------
(c) Perform real-time subtyping of PulseNet \19\ tracked foodborne
disease agents. Submit the subtyping data and associated critical
information (isolate identification, source of isolate, phenotype
characteristics of the isolate, serotype, etc) electronically to the
national PulseNet database within 72 to 96 hours of receiving the
isolate in the laboratory.
---------------------------------------------------------------------------
\19\ PulseNet https://www.cdc.gov/pulsenet/.
---------------------------------------------------------------------------
(d) Have or have access to a system for 24/7/365 notification/
alerting of the public health emergency response system that can reach
at least 90% of key stakeholders and is compliant with PHIN
Preparedness Functional Area Partner Communications and Alerting.
Measures: (1) Time to receive confirmed case reports of immediately
notifiable conditions by public health agency (includes Biowatch and
Biohazard Detection Systems (BDS)).
(2) Time for State to notify local/tribal or local/tribal to notify
State of receipt of a suspicious or confirmed case report of an
immediately notifiable condition (Target: one hour from receipt).
(3) Time to have a knowledgeable public health professional answer
a disease report call and begin taking the report 24/7/365 (Target: 15
minutes or less).
(4) Percent of sub-typing data submitted to PulseNet within 72-96
hours of receiving isolate in the laboratory.
Outcome 2B: Hazard and Vulnerability Analysis
Jurisdiction-specific Hazards are identified and assessed to enable
appropriate protection, prevention, and mitigation strategies so that
the consequences of an incident are minimized.
Required Critical Tasks: (1) Prioritize the hazards identified in
the jurisdiction hazard/vulnerability assessment for potential impact
on human health with special consideration for lethality of agents and
large population exposures within 60 days of cooperative agreement
award.
(2) Decrease the time to intervention by the identification and
determination of potential hazards and threats, including quality of
mapping, modeling, and forecasting.
(3) Decrease human health threats associated with identified
community risks and vulnerabilities (i.e., chemical plants, hazardous
waste plants, retail establishments with chemical/pesticide supplies).
(4) Through partners increase the capability to monitor movement of
releases and formulate public health response and interventions based
on dispersion and characteristics over time.
Measures: (1) Time to recommend public health courses of action to
minimize human health threats identified in the jurisdiction's hazard
and vulnerability analysis (Target: 60 days from identification of risk
or hazard).
CDC Preparedness Goal 3: Detect/Report
Decrease the time needed to detect and report chemical, biological,
radiological agents in tissue, food, or environmental samples that
cause threats to the public's health.
Outcome 3A: Laboratory Testing
Potential exposure and disease will be identified rapidly, reported
to multiple locations immediately, and accurately confirmed to ensure
appropriate preventive or curative countermeasures are implemented.
Additionally, public health laboratory testing is coordinated with law
enforcement and other appropriate agencies.
Required Critical Tasks: (1) Increase and maintain relevant
laboratory support for identification of biological, chemical,
radiological and nuclear agents in clinical (human and animal),
environmental, and food specimens 20, 21, 22
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\20\ CDC: Emergency Preparedness and Response--Lab Issues.
https://www.bt.cdc.gov/labissues/.
\21\ National Lab Training Network https://www.phppo.cdc.gov/
nltn/default.aspx.
\22\ Sentinel (Level A) lab protocols https://www.asm.org/Policy/
index.asp?bid=6342.
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(a) Develop and maintain a database of all sentinel (biological)/
Level Three (chemical) labs in the jurisdiction using the CDC-endorsed
definition that includes:
Name.
Contact information.
BioSafety Level.
Whether they are a health alert network partner.
Certification status.
Capability to rule-out Category A and B bioterrorism
agents per State-developed proficiency testing or College of American
Pathologists (CAP) \23\ bioterrorism module proficiency testing.
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\23\ College of American Pathologists (CAP) https://www.cap.org/
apps.cap. portal?--nfpb= rue&--pageLabel=home--page.
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Names and contact information for in-State and out-of-
State reference labs used by each of the jurisdiction's sentinel/Level
Three labs.
(b) Test the competency of a chemical terrorism laboratory
coordinator and bioterrorism laboratory coordinator to advise on proper
collection, packaging, labeling, shipping, and chain of custody of
blood, urine and other clinical specimens.
(c) Test the ability of sentinel/Level Three labs to send specimens
to a confirmatory Laboratory Response Network (LRN) laboratory on
nights, weekends, and holidays.
(d) Package, label, ship, coordinate routing, and maintain chain-
of-custody of clinical, environmental, and food specimens/samples to
laboratories that
[[Page 30458]]
can test for agents used in biological, chemical, and radiological
terrorism.
(e) Continue to develop or enhance operational plans and protocols
that include:
Specimen/samples transport and handling.
Worker safety.
Appropriate Biosafety Level (BSL) working conditions for
each threat agent.
Staffing and training of personnel.
Quality control and assurance.
Adherence to laboratory methods and protocols.
Proficiency testing to include routine practicing of LRN
validated assays as well as participation in the LRN's proficiency
testing program electronically through the LRN Web site.
Threat assessment in collaboration with local law
enforcement and Federal Bureau of Investigations (FBI) to include
screening for radiological, explosive and chemical risk of samples.
Intake and testing prioritization.
Secure storage of critical agents.
Appropriate levels of supplies and equipment needed to
respond to bioterrorism events with a strong emphasis on surge
capacities needed to effectively respond to a bioterrorism incident.
(f) Ensure the availability of at least one operational Biosafety
Level Three (BSL-3) facility in your jurisdiction for testing for
biological agents. If not immediately possible, BSL-3 practices, as
outlined in the CDC-NIH publication ``Biosafety in Microbiological and
Biomedical Laboratories, 4th Edition'' (BMBL), should be used (see
MACROBUTTON HtmlResAnchor www.cdc.gov/od/ohs) or formal arrangements
(i.e., Memorandum of Understanding (MOU)) should be established with a
neighboring jurisdiction to provide this capacity.
(g) Ensure that laboratory registration, operations, safety, and
security are consistent with both the minimum requirements set forth in
Select Agent Regulation (42 CFR part 73) and the U.S. Patriot Act of
2001 (Pub. L. 107-56) and subsequent updates.
(h) Ensure at least one public health laboratory in your
jurisdiction has the appropriate instrumentation and appropriately
trained staff to perform CDC-developed and validated real-time rapid
assays for nucleic acid amplification (Polymerase Chain Reaction, PCR)
and antigen detection (Time-Resolved Fluorescence, TRF).
(i) Ensure the capacity for LRN-validated testing and reporting of
Variola major, Vaccinia and Varicella viruses in human and
environmental samples either in the public health laboratory or through
agreements with other LRN laboratories.
(2) Increase the exchange of laboratory testing orders and results.
(a) Monitor compliance with public health agency (or public health
agency lab) policy on timeliness of reporting results from confirmatory
LRN lab back to sending sentinel/Level Three lab (i.e., feedback and
linking of results to relevant public health data) with a copy to CDC
as appropriate.
(b) Comply with PHIN Preparedness Functional Areas Connecting
Laboratory Systems and Outbreak Management to enable: (a) the linkage
of laboratory orders and results from sentinel/Level Three and
confirmatory LRN labs to relevant public health (epi) data and (b)
maintenance of chain of custody.
Measures: (1) Percentage of LRN biologic and chemical laboratories
that demonstrate proficiency in:
Confirming Category A agents in human clinical specimens
(proficiency in accordance with CDC's Laboratory Response Network (LRN)
proficiency testing program)
Confirming Category A agents in food samples.
Confirming the identity of and further characterizing
(e.g., assessment of toxin production, serotyping, phage typing, and
DNA ``fingerprinting'') Salmonella (including Salmonella Typhi),
Shigella species, Shiga toxin-producing E. coli and pathogenic vibrios
isolated from FOOD samples.
Confirming Category A agents in environmental samples.
Confirming chemical agents in human clinical specimens.
(2) Time following initiation of an epidemiological investigation
to begin obtaining or directing the acquisition of samples/specimens
for laboratory analysis to support epidemiological investigation, as
needed (Target: 60 minutes).
(3) For clinical specimens, environmental samples and samples of
potentially contaminated food collected by public health personnel in
an emergency, time to:
Send clinical specimens to a reference laboratory within
the LRN when an incident may involve an infectious biological agent
(Target: within 60 minutes of collection).
Send clinical specimens to the CDC or CDC-designated State
laboratory when an incident may involve a hazardous chemical agent
(Target: within 180 minutes of collection).
Send environmental samples to a reference laboratory
within the LRN when the incident requires biological or chemical
characterization of an incident scene (Target: within 60 minutes of
collection).
Send potentially contaminated food samples to a reference
laboratory within the LRN or coordinate with Food Emergency Response
Network (FERN), as appropriate, when the incident might involve food
contaminated with a biological or chemical agent \24\ (Target: within
60 minutes of collection).
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\24\ Abrin, Acids and bases, Aconites, actinomycin type protein
synthesis inhibitors, Adamsite, Aflatoxin, amanitin toxin (Amanita
phalloides), Anatoxin B, Any potent carcinogens or teratogens (e.g.
benzo[a]pyrene, accutane), Arsenic compounds, Azides, Barium salts,
Cancer chemotherapeutic agents, Carbamates, cardioactive glycosides,
Colchicine, Copper and arseno-copper compounds, Corrosives
(permanganate, chromate, etc), Cyanides, Cycloheximide, Digoxin,
Dioxin, Ergot alkaloids, Ethylene glycol, Fluoroacetate salts,
Hallucinogens (PCP, LSD, myristosin, others), Ipecac/emetine, Lead
compounds, Mercury compounds, Methanol, Microcystins, Nicotine,
Organochlorine pesticides, Organophosphate pesticides, Paraquat,
Pentachlorophenol and dinitrophenols, Ricin, Rotenone, Sodium
nitrite, Strychnine, Superwarfarins, Tetramine, Tetrodotoxin,
Thallium salts.
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CDC Preparedness Goal 4: Detect/Report
Improve the timeliness and accuracy of information regarding
threats to the public's health as reported by clinicians and through
electronic early event detection in real time to those who need to
know.
Outcome 4A: Health Intelligence Integration and Analysis
To produce timely, accurate, and actionable health intelligence or
information in support of prevention, awareness, deterrence, response,
and continuity planning operations.
Required Critical Tasks: (1) Increase source and scope of health
information.
(2) Increase speed of evaluating, integrating, analyzing for, and
interpreting health data to detect aberrations in normal data patterns.
(3) Improve integration of existing health information systems,
analysis, and distribution of information consistent with PHIN
Preparedness Functional Area Early Event Detection, including those
systems used for identification and tracking of zoonotic diseases.
(4) Improve effectiveness of health intelligence and surveillance
activities \25\.
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\25\ Updated Guidelines for Evaluating Public Health
Surveillance Systems https://www.cdc.gov/mmwr/preview/mmwrhtml/
rr5013A1.htm.
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(5) Improve reporting of suspicious symptoms, illnesses, or
circumstances to the public health agency.
(a) Maintain a system for 24/7/365 reporting cases, suspect cases,
or unusual events consistent with PHIN Preparedness Functional Area
Early Event Detection.
[[Page 30459]]
(6) Increase number of local sites using BioSense for early event
detection.
Measures: (1) Percent of local public health agencies using
BioSense or other integrated early event detection systems.
(2) Percent of desired non-traditional public health data sources
that are currently part of early event detection system (e.g., HMO
encounter data, over-the-counter pharmaceutical sales).
CDC Preparedness Goal 5: Investigate
Decrease the time to identify causes, risk factors, and appropriate
interventions for those affected by threats to the public's health.
Outcome 5A: Public Health Epidemiological Investigation
Potential exposure and disease will be identified rapidly, reported
to multiple locations immediately, investigated promptly, and
accurately confirmed to ensure appropriate preventive or curative
countermeasures are implemented. Additionally, public health
epidemiological investigation is coordinated with law enforcement and
other appropriate agencies including tribal and federal agencies.
Required Critical Tasks:
(1) Increase the use of efficient surveillance and information
systems to facilitate early detection and mitigation of disease.
(2) Conduct epidemiological investigations and surveys as
surveillance reports warrant.
(3) Coordinate and direct public health surveillance and testing,
immunizations, prophylaxis, isolation or quarantine for biological,
chemical, nuclear, radiological, agricultural, and food threats.
(4) Have or have access to a system for an outbreak management
system that captures data related to cases, contacts, investigation,
exposures, relationships and other relevant parameters compliant with
PHIN preparedness functional area Outbreak Management.
Measures: (1) Time to initiate epidemiologic investigation after
initial detection of a deviation from normal disease/condition patterns
or a positive ``hit'' from an early detection device (Target: 3 hours
from initial detection).
(2) Time from initial detection of a deviation from normal disease/
condition patterns, initial report, or positive ``hit'' from an early
detection device to initiation of intervention (e.g., dissemination of
protective action guidance, treatment)
CDC Preparedness Goal 6: Control
Decrease the time needed to provide countermeasures and health
guidance to those affected by threats to the public's health.
Outcome 6A: Emergency Response Communications
A continuous flow of critical information is maintained among
emergency responders, command posts, agencies, and government officials
for the duration of the emergency response operation.
Required Critical Tasks: (1) Decrease the time needed to
communicate internal incident response information.
(a) Develop and maintain a system to collect, manage, and
coordinate information about the event and response activities
including assignment of tasks, resource allocation, status of task
performance, and barriers to task completion.
(2) Establish and maintain response communications network.
(3) Implement communications interoperability plans and protocols.
(4) Ensure communications capability using a redundant system that
does not rely on the same communications infrastructure as the primary
system.
(5) Increase the number of public health experts to support
Incident Command (IC) or Unified Command (UC).
(6) Increase the use of tools to provide telecommunication and
information technology to support public health response.
(a) Ensure that the public health agency has ``essential service''
designation from their telephone provider and cellular telephone
provider.\26\
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\26\ Government Emergency Telecommunications Service. Accessed
March 8, 2005 https://gets.ncs.gov/.
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(b) Ensure that the public h