Financial Eligibility, 29695-29710 [05-10061]
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29695
Federal Register / Vol. 70, No. 99 / Tuesday, May 24, 2005 / Proposed Rules
eligibility in the NFIP. No regulatory
flexibility analysis has been prepared.
12612, Federalism, dated October 26,
1987.
PART 67—[AMENDED]
Regulatory Classification
Executive Order 12778, Civil Justice
Reform
This proposed rule meets the
applicable standards of Section 2(b)(2)
of Executive Order 12778.
1. The authority citation for part 67
continues to read as follows:
This proposed rule is not a significant
regulatory action under the criteria of
Section 3(f) of Executive Order 12866 of
September 30, 1993, Regulatory
Planning and Review, 58 FR 51735.
Executive Order 12612, Federalism
This proposed rule involves no
policies that have federalism
implications under Executive Order
State
City/town/county
List of Subjects in 44 CFR Part 67
Administrative practice and
procedure, flood insurance, reporting
and recordkeeping requirements.
Accordingly, 44 CFR part 67 is
proposed to be amended as follows:
Source of flooding
Authority: 42 U.S.C. 4001 et seq.;
Reorganization Plan No. 3 of 1978, 3 CFR,
1978 Comp., p. 329; E.O. 12127, 44 FR 19367,
3 CFR, 1979 Comp., p. 376.
§ 67.4
[Amended]
2. The tables published under the
authority of § 67.4 are proposed to be
amended as follows:
# Depth in feet above
ground Elevation in
feet ((NAVD)
Location
Existing
Iowa ...............
West Des Moines (City)
Polk and Dallas
Counties.
Modified
Jordan Creek ...............
Approximately 3,210 feet downstream of 68th
Street.
None ........
924.
None ........
970.
Raccoon River .............
Approximately 1,950 feet upstream of E.P. True
Parkway.
Approximately 75 feet downstream of South
First Street.
Approximately 1.7 miles upstream of U.S. Interstate 35.
814 ..........
816.
832 ..........
833.
Maps are available for inspection at City Hall, 4200 Mills Civic Parkway, West Des Moines, Iowa.
Send comments to The Honorable Eugene Meyer, Mayor, City of West Des Moines, 4200 Mills Civic Parkway, West Des Moines, Iowa 50265.
(Catalog of Federal Domestic Assistance No.
83.100, ‘‘Flood Insurance.’’)
Dated: May 18, 2005.
David I. Maurstad,
Acting Director, Mitigation Division,
Emergency Preparedness and Response
Directorate.
[FR Doc. 05–10299 Filed 5–23–05; 8:45 am]
BILLING CODE 9110–12–P
LEGAL SERVICES CORPORATION
45 CFR Part 1611
Financial Eligibility
Legal Services Corporation.
Notice of proposed rulemaking.
AGENCY:
ACTION:
SUMMARY: The Legal Services
Corporation (‘‘LSC’’ or ‘‘Corporation’’) is
republishing for additional comment
previously proposed amendments (with
certain additional revisions) to its
regulations relating to financial
eligibility for LSC-funded legal services.
The proposed revisions are intended to
reorganize the regulation to make it
easier to read and follow; simplify and
streamline the requirements of the rule
to ease administrative burdens faced by
LSC recipients in implementing the
regulation and to aid LSC in
enforcement of the regulation; and to
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clarify the focus of the regulation on the
financial eligibility of applicants for
LSC-funded legal services.
Comments must be submitted on
or before June 23, 2005.
DATES:
Comments must be
submitted in writing and may be sent by
regular mail, or may be transmitted by
fax or email to: Mattie C. Condray,
Senior Assistant General Counsel, Office
of Legal Affairs, Legal Services
Corporation, 3333 K. St., NW.,
Washington, DC 20007–3522; (202) 337–
6519 (fax); mcondray@lsc.gov (e-mail).
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Mattie C. Condray, Senior Assistant
General Counsel, Office of Legal Affairs,
Legal Services Corporation, 3333 K. St.,
NW., Washington, DC 20007–3522;
(202) 295–1624 (phone); (202) 337–6519
(fax); mcondray@lsc.gov (e-mail).
Section
1007(a) of the Legal Services
Corporation Act requires LSC to
establish guidelines, including setting
maximum income levels, for the
determination of applicants’ financial
eligibility for LSC-funded legal
assistance. Part 1611 implements this
provision, setting forth the requirements
relating to determination and
documentation of client financial
eligibility.
SUPPLEMENTARY INFORMATION:
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Procedural Background
On June 30, 2001, LSC initiated a
Negotiated Rulemaking and appointed a
Working Group comprised of
representatives of LSC (including the
Office of Inspector General), the
National Legal Aid and Defenders
Association, the Center for Law and
Social Policy, the American Bar
Association’s Standing Committee on
Legal Aid and Indigent Defendants and
a number of individual LSC recipient
programs. The Negotiated Rulemaking
Working Group met three times
throughout 2002 and developed a Draft
Notice of Proposed Rulemaking (NPRM)
which was the basis for the NPRM
published by LSC on November 22,
2002 proposing significant revisions to
to Part 1611 (67 FR 70376). LSC
received 15 comments on that NPRM.
Except as specifically noted in the
Section-by-Section analysis below, the
comments LSC received either
affirmatively supported or raised no
objection to the proposals in the
November 2002 NPRM.1
Upon receipt of the comments, LSC
staff prepared a Draft Final Rule
discussing the comments and making
permanent the proposed revisions.
1 For additional discussion of the Negotiated
Rulemaking Working Group, see 67 FR 70376
(November 22, 2002).
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However, on the eve of the January
31–February 1, 2003 Board of Directors
meeting at which the Draft Final Rule
was scheduled to be considered, LSC
received a request from Representative
James Sensenbrenner, Chairman of the
U.S. House of Representatives Judiciary
Committee, to suspend action on the
rulemaking pending the confirmation of
new LSC Board of Directors members
appointed by President Bush. The thenLSC Operations and Regulations
Committee deferred to Chairman
Sensenbrenner’s request. After the
confirmation of the nine newly
appointed Board members, the
reconsitituted Operations and
Regulations Committee further deferred
action on the rulemaking pending the
appointment of a new LSC President.
After the arrival of the new LSC
President in January 2004, the
reconstituted Operations and
Regulations Committee resumed
consideration of the Part 1611
rulemaking.
At its meetings of May 1, 2004, June
5, 2004 and September 11, 2004, the
Operations and Regulations Committee
discussed and provided policy direction
to staff on the two aspects of the
proposed changes to the regulations
about which LSC and the field had
failed to achieve consensus during the
Working Group meetings—retainer
agreements and group representation.
The Committee reviewed these
proposals and the remainder of the
proposed revisions to Part 1611 at its
meeting of April 1, 2005. At the meeting
of the full Board of Directors on April
30, 2005, upon the recommendation of
the Committee, the Board determined
that because two years has passed since
the publication of the November 2002
NPRM, rather than adopting a final rule
amending Part 1611, the most prudent
course of action would be to republish
a revised NPRM for public comment.
Accordingly, except for the retainer
agreement and group eligibility sections,
LSC is proposing the same revisions
(with only a few, non-substantive
differences) as LSC proposed in
November 2002 and requests public
comment thereon.
implementing the regulation, facilitate
compliance and aid LSC in enforcement
of the regulation; and clarification of the
focus of the regulation on the financial
eligibility of applicants for LSC-funded
legal services as an issue separate from
decisions on whether to accept a
particular client for service. In
particular, LSC is proposing to
significantly reorganize and simplify the
sections of the rule which set forth the
various requirements relating to
establishment of recipient annual
income and asset ceilings, authorized
exceptions and determinations of
eligibility. These changes are intended
to clarify the regulation and include
substantive changes to make intake
simpler and less burdensome and
render basic financial eligibility
determinations easier for recipients to
make. LSC is also proposing to move the
existing provisions on group
representation, with some amendment,
to a separate section of the regulation.
Finally, LSC is proposing simplification
and clarification of the retainer
agreement requirement.
One other general issue merits
discussion. Section 509(h) of the FY
1996 LSC appropriations act, Public
Law 104–134, provides that, among
other records, eligibility records ‘‘shall
be made available to any auditor or
monitor of the recipient * * * except
for such records subject to the attorneyclient privilege.’’ This provision has
been retained in each subsequent
appropriations measure and continues
to be in force. During the prior stages of
this rulemaking, there had been some
discussion and consideration of having
this language expressly incorporated
into Part 1611. LSC continues to believe
that, as 509(h) covers significantly more
than eligibility records, having a full
discussion of the meaning of 509(h) in
the context of 1611, which addresses
only financial eligibility issues, is not
appropriate. Accordingly, LSC does not
propose to include regulatory language
implementing 509(h) with respect to
records covered by this Part. For a fuller
discussion of this issue, see the
preamble to the November 22, 2002
NPRM, 67 FR 70376.
Proposed Revisions to Part 1611
While specific proposed revisions are
discussed in greater detail in the
Section-by-Section analysis below, it
should be noted that the proposed
revisions reflect several overall goals of
the Working Group: reorganization of
the regulation to make it easier to read
and follow; simplification and
streamlining of the requirements of the
rule to ease administrative burdens
faced by LSC recipients in
Title of Part 1611
LSC proposes to change the title of
Part 1611 from ‘‘Eligibility’’ to
‘‘Financial Eligibility.’’ This proposed
change is intended, first, to make clear
that with respect to individuals seeking
LSC-funded legal assistance, the
standards of this part deal only with the
financial eligibility of such persons. LSC
believes this change will help clarify
that a finding of financial eligibility
under Part 1611 does not create an
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entitlement to service. Rather, financial
eligibility is merely a threshold question
and the issue of whether any otherwise
eligible applicant will be provided with
legal assistance is a matter for the
recipient to determine with reference to
its priorities and resources. In addition,
this part does not address eligibility
based on citizenship or alienage status;
those eligibility requirements are set
forth in Part 1626 of LSC’s regulations,
Restrictions on Legal Assistance to
Aliens.
Section-by-Section Analysis
Section 1611.1—Purpose
LSC is proposing to revise this section
to make clear that the standards of this
part concern only the financial
eligibility of persons seeking LSCfunded legal assistance and that a
finding of financial eligibility under Part
1611 does not create an entitlement to
service. In addition, LSC proposes to
remove the language in the current
regulation referring to giving
preferences to ‘‘those least able to obtain
legal assistance.’’ Although the original
LSC Act contained language indicating
that recipients should provide
preferences in service to the poorest
among applicants, that language was
deleted when the Act was reauthorized
in 1977 and has remained out of the
legislation ever since. Moreover, section
504(a)(9) of the FY 1996 appropriations
act, Public Law 104–134 (incorporated
by reference in the current
appropriations act and implemented by
regulation at 45 CFR part 1620) provides
that recipients are to make service
determinations in accordance with
written priorities, which take into
account factors other than the relative
poverty among applicants. Thus, as
there is no statutory basis for a
preference for those least able to afford
assistance and because LSC believes
that the regulation should focus on
financial eligibility determinations
without reference to issues relating to
determinations by a recipient to provide
services to a particular applicant, such
language should be removed from the
regulation. LSC also proposes to add
language specifying that this Part also
sets forth financial standards for groups
seeking legal assistance supported by
LSC funds. Finally, LSC proposes to
include a reference to the retainer
agreement requirement in the purpose
section to provide a notice at the
beginning of the regulation that this
subject is included in Part 1611.
Section 1611.2—Definitions
LSC proposes to add definitions for
several terms and to amend the
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definitions for each of the existing terms
currently defined in the regulation. LSC
believes that the new definitions and
the amended definitions will help to
make the regulation more easily
comprehensible.
Section 1611.2(a)—Advice and Counsel
LSC proposes to add a definition of
the term ‘‘advice and counsel’’ as that
term appears in proposed section
1611.9, Retainer Agreements. Under the
proposed definition, ‘‘advice and
counsel’’ would be defined as limited
legal assistance that involves the review
of information relevant to the client’s
legal problem(s) and counseling the
client on the relevant law or action(s) to
take to address the legal problem(s). LSC
anticipates that advice and counsel
would generally be characterized by a
one-time or very short term relationship
between the attorney and the client.
Advice and counsel does not encompass
drafting of documents or making thirdparty contacts on behalf of the client.
Thus, for example, advising a client of
what notice a landlord is required to
provide to a tenant before evicting the
tenant would fall under ‘‘advice and
counsel,’’ but making a phone call to a
landlord to prevent the landlord from
evicting a tenant would not be
considered ‘‘advice and counsel.’’
Section 1611.2(b)—Applicable Rules of
Professional Responsibility
LSC proposes to add a definition of
the term ‘‘applicable rules of
professional responsibility’’ as that term
appears in proposed sections 1611.8,
Change in Financial Eligibility Status
and 1611.9, Retainer Agreements. This
definition is intended to make clear that
the references in the regulation refer to
the rules of ethics and professional
responsibility applicable to attorneys in
the jursidiction where the recipient
either provides legal services or
maintains its records.
Section 1611.2(c)—Applicant
Consistent with the intention
throughout to keep the focus of the
regulation on the standards and criteria
for determining the financial eligibility
of persons seeking legal assistance
supported with LSC funds, LSC
proposes to use the term ‘‘applicant’’
throughout the regulation to emphasize
the distinction between applicants,
clients, and persons seeking or receiving
assistance supported by other than LSC
funds. Accordingly, LSC proposes to
add a definition of applicant providing
that an applicant is an individual
seeking legal assistance supported with
LSC funds. Groups, corporations and
associations would be specifically
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excluded from this definition, as the
eligibility of groups would be addressed
wholly within proposed section 1611.6.
Recipients currently may provide
legal assistance without regard to a
person’s financial eligibility under Part
1611 when the assistance is supported
wholly by non-LSC funds. LSC does not
propose to change this (in fact, LSC
proposes to restate this principle in
proposed section 1611.4(a)) and believes
that the use of the term applicant as
proposed herein will help to clarify the
application of the rule.
Section 1611.2(d)—Assets
LSC proposes to add a definition of
the term assets to the regulation. The
proposed definition, ‘‘cash or other
resources that are readily convertible to
cash, which are currently and actually
available to the applicant,’’ is intended
to provide some guidance to recipients
as to what is meant by the term assets,
yet provide considerable latitude to
recipients in developing a description of
assets that addresses local concerns and
conditions. The key concepts intended
in this definition are (1) ready
convertibility to cash; and (2)
availability of the resource to the
applicant.
Although the term is not defined in
the regulation, current section 1611.6(c)
states that ‘‘assets considered shall
include all liquid and non-liquid assets.
* * *’’ The intent of this requirement is
that recipients are supposed to consider
all assets upon which the applicant
could draw in obtaining private legal
assistance. While there was no intent to
change the underlying requirement, in
discussing the issues of assets and asset
ceilings in the Working Group it became
apparent that the terms ‘‘liquid’’ and
‘‘non-liquid’’ were obscuring
understanding of the regulation. To
some, the term ‘‘non-liquid’’ implied
something not readily convertible to
cash, while to others the term implied
an asset that was simply something
other than cash, without regard to the
ease of converting the asset to cash.
Thus, the Working Group decided that
the terms ‘‘liquid’’ and ‘‘non-liquid’’
should be eliminated and that the
regulation should focus instead on the
ready convertibility of the asset to cash.
The other key concept in the
definition of asset is the availability of
the resource to the applicant. Although
the current regulation notes that the
recipient’s asset guidelines ‘‘shall take
into account impediments to an
individual’s access to assets of the
family unit or household,’’ the Working
Group was of the opinion that this
principle could be more clearly
articulated. LSC believes that the
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proposed language accomplishes that
purpose.
Section 1611.2(e)—Brief Services
LSC proposes to add a definition of
the term ‘‘brief services’’ as it is used in
proposed section 1611.9, Retainer
Agreements. LSC notes that brief
services is legal assistance characterized
primarily by being distinguishable from
both extended service and advice and
counsel. Under the proposed defintion,
brief service is the performance of a
discrete task (or tasks) which are not
incident to continuous representation in
a case but which involve more than the
mere provision of advice and counsel.
Examples of brief services would
include activities such as the drafting of
documents or personalized assistance
with the completion of pleadings being
prepared and filed by pro se litigants,
and making limited third-party contacts
on behalf of a client in a short time
period.
Section 1611.2(f)—Extended Service
LSC proposes to add a definition of
the term ‘‘extended service’’ as that term
is used in proposed section 1611.9,
Retainer Agreements. As defined,
extended service would mean legal
assistance characterized by the
performance of multiple tasks incident
to continuous representation in which
the recipient undertakes responsibility
for protecting or advancing the client’s
interests beyond advice and counsel or
brief services. Examples of extended
service would include representation of
a client in litigation, administrative
adjudicative proceeding, alternate
dispute resolution proceeding, or
extended negotiations with a third
party.
Section 1611.2(f)—Governmental
Program for Low Income Individuals or
Families
LSC proposes to change the term that
is used in the regulation from
‘‘governmental program for the poor’’ to
‘‘governmental program for low income
individuals and families.’’ This change
is not intended to create any substantive
change in the current definition, but
merely reflect preferred nomenclature.
Section 1611.2(g)—Governmental
Program for Persons With Disabilities
LSC is proposing to add a definition
of the term ‘‘governmental program for
persons with disabilities.’’ LSC proposes
to include in the authorized exceptions
to the annual income ceilings an
exception relating to applicants seeking
to obtain or maintain govermental
benefits for persons with disabilities.
Accordingly, it is appropriate to include
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a proposed definition for this term. The
proposed definition, ‘‘any Federal, State
or local program that provides benefits
of any kind to persons whose eligibility
is determined on the basis of mental
and/or physical disability,’’ is intended
to be similar in structure and
application to the definition of the term
‘‘governmental program for low income
individuals and families.’’
Section 1611.2(h)—Income
LSC proposes to revise the current
definition of income to refer to the total
cash receipts of a ‘‘household,’’ instead
of a ‘‘family unit’’ and to make clear that
recipients have the discretion to define
the term household in any reasonable
manner. Currently, the definition of
income refers to ‘‘family unit,’’ while
the phrase ‘‘household or family unit’’
appears in the section on asset ceilings.
It appears that there is no difference
intended by the use of different terms in
these sections and LSC believes that it
is appropriate to simplify the regulation
to use the same single term in each
provision, without creating a
substantive change in the meaning of
either term. LSC proposes to use
‘‘household’’ instead of ‘‘family unit’’
because it is a simpler, more
understandable term.
As noted above, LSC does not intend
the use of the term ‘‘household’’ to have
a different meaning from the current
term ‘‘family unit.’’ Under current
guidance from the LSC Office of Legal
Affairs, recipients have considerable
latitude in defining the term ‘‘family
unit.’’ Specifically, OLA External
Opinion No. EX–2000–1011 states:
Neither the LSC Act nor the LSC
regulations define ‘‘family unit’’ for client
eligibility purposes. The Corporation will
defer to recipient determinations on this
issue, within reason. Recipients may
consider living arrangements, familial
relationships, legal responsibility, financial
responsibility or family unit definitions used
by government benefits agencies, amongst
other factors, in making such decisions.
LSC intends that this standard would
also apply to definitions of ‘‘household’’
and the proposed definition would
make this clear.
Field representatives on the Working
Group and several comments on the
November 2002 NPRM also suggested
deleting the words ‘‘before taxes’’ from
the definition of income. Such a change
is desirable, they contend, because
automatically deducted taxes are not
available for an applicant’s use and the
failure to take current taxes into account
in determining income has an adverse
impact on the working poor. While it is
undoubtedly true that automatically
deducted taxes are not available to an
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applicant, LSC does not believe that the
definition of income is the appropriate
place in the regulation to deal with this
issue.
Taking the phrase ‘‘before taxes’’ out
of the definition of income would
effectively change the meaning of
income from gross income to net
income. The term income has meant
gross income since the original adoption
of the financial eligibility regulation in
1976. See 41 FR 51604, at 51606,
November 23, 1976. The maximum
income guidelines are based on the
Department of Health and Human
Services (DHHS) Federal Poverty
Guidelines amounts. DHHS’ Federal
Poverty Guidelines are, by law, based on
the Census Bureau’s Federal Poverty
Thresholds, which are calculated using
gross income before taxes. 42 U.S.C.
9902(2); Office of Management and
Budget Directive No. 14 (May 1978).
Changing the definition of income
effectively from gross to net would
introduce two different uses of the term
income into the regulations (one use in
the income guidelines published
annually by LSC in Appendix A to Part
1611 and another use in the text of the
regulation). This would have significant
repercussions in the application of the
regulation. LSC believes that this action
would cause greater confusion. None of
the comments previously received
supporting removal of ‘‘before taxes’’
from the definition of income address
this issue. Moreover, LSC believes that
the practical problem (that taxes,
indeed, are funds unavailable to the
applicant), is better addressed by
considering taxes as a separate factor
which can be considered by the
recipient in making financial eligibility
determinations. LSC invites comment
on this issue. This matter is presented
in greater detail in the discussion of
proposed section 1611.5, below.
In addition, LSC proposes to move the
information on what is encompassed by
the term ‘‘total cash receipts’’ into the
definition of income. LSC believes that
having this information in the definition
of income, rather than in a separate
definition will make the regulation
easier to understand, particularly as the
term ‘‘total cash receipts’’ is used only
in the definition of income. In
incorporating the language on ‘‘total
cash receipts,’’ LSC proposes to take the
current definition of the term without
any substantive amendment, but
reorganized to make it easier to
understand. Specifically, LSC proposes
to separate the definition into two
sentences, one of which sets forth those
things which are included in total cash
receipts and one which sets forth those
things which are specifically excluded
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from the definition of total cash
receipts. It is worth noting that the list
of items included is not intended to be
exhaustive, while the list of items to be
excluded is intended to be exhaustive.
Finally, LSC wishes to restate in this
preamble guidance on the treatment of
Indian trust fund monies in making
income determinations. Several
provisions of Federal law regulate
whether or not income or interests in
Indian trusts are taxable or should be
considered as resources or income for
Federal benefits. See 25 U.S.C. 1407–
1408; 25 U.S.C. 117a–117c. Under the
terms of those laws, LSC has determined
that recipients may disregard up to
$2000 per year of funds received by
individual Native Americans that are
derived from income or interests in
Indian trusts from being considered
income for the purpose of determining
financial eligibility of Native American
applicants for service, and that such
funds or interests of individual Native
Americans in trust or restricted lands
should not be considered as a resource
for the purpose of LSC financial
eligibility. See LSC Office of Legal
Affairs External Opinion 99–17, August
27, 1999.
As noted in External Opinion 99–17,
the exclusion applies only to funds and
other interests held in trust by the
Federal government and investment
income accrued therefrom. The
following have been found to qualify for
the exclusion from income in
determining eligibility for various
government benefits: income from the
sale of timber from land held in trust;
income derived from farming and
ranching operations on reservation land
held in trust by the Federal government;
income derived from rentals, royalties,
and sales proceeds from natural
resources of land held in trust; sales
proceeds from crops grown on land held
in trust; and use of land held in trust for
grazing purposes. On the other hand,
per capita distributions of revenues
from gaming activity on tribal trust
property are not protected because such
funds are not held in trust by the
Federal government. Thus, such
distributions are considered to be
income for purposes of determining LSC
financial eligibility.
Total Cash Receipts
LSC proposes to delete the definition
of ‘‘total cash reciepts,’’ currently at
section 1611.2(h), as a separately
defined term in the regulation. Rather,
LSC proposes to reorganize the
information contained in the definition
and move it directly into the definition
of ‘‘income.’’ As noted above, the only
place the term ‘‘total cash reciepts’’ is
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used is in the defintion of ‘‘income’’ and
LSC believes that having a separate
definition for ‘‘total cash reciepts’’ is
cumbersome and unnecessary.
Section 1611.3—Financial Eligibility
Policies
LSC proposes to create a new section
1611.3, Financial Eligibility Policies,
based on requirements currently found
in sections 1611.5(a), 1611.3(a)–(c) and
1611.6. The new section 1611.3 would
address in one section recipients’
responsibilities for adopting and
implementing financial eligibility
policies. Under the proposed new
section, the current requirement that
recipients’ governing bodies have to
adopt policies for determining financial
eligibility would be retained. LSC
proposes, however, to change the
current requirement for an annual
review of these policies and instead
require recipients’ governing bodies to
conduct triennial reviews of policies.
The Working Group agreed that an
annual review was unnecessary and has
tended to result in rather pro forma
reviews of policies. In contrast, a
triennial review requirement would be
sufficient to ensure that financial
eligibility policies remain relevant and
would encourage a more thorough and
thoughtful review when such review is
undertaken. The section would also add
an express requirement that recipients
adopt implementing procedures. While
this is already implicit in the current
regulation, LSC believes it would be
better for this requirement to be
expressly stated. Such implementing
procedures could be adopted either by
a recipient’s governing body or by the
recipient’s management.
Proposed section 1611.3 would also
contain certain minimum requirements
for the content of recipient’s financial
eligibility policies. Specifically, LSC
proposes that the recipient’s financial
eligibility policy must:
• Specify that only applicants for
service determined to be financially
eligible under the policy may be further
considered for LSC-funded service;
• Establish annual income ceilings of
no more than 125% of the current
DHHS Federal Poverty Guidelines
amounts;
• Establish asset ceilings; and
• Specify that, notwithstanding any
other provisions of the regulation or the
recipient’s financial eligibility policies,
in assessing the financial eligibility of
an individual known to be a victim of
domestic violence, the recipient shall
consider only the income and assets of
the individual applicant and shall not
consider any assets jointly held with the
abuser.
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In establishing income and asset
ceilings, the recipient would have to
consider the cost of living in the
locality; the number of clients who can
be served by the resources of the
recipient; the potentially eligible
population at various ceilings; and the
availability of other sources of legal
assistance. With respect to assets of
domestic violence victims jointly held
with their abusers, this requirement
applies when the applicant has made
the recipient aware that he or she is a
victim of domestic violence.
In addition, LSC proposes to permit
recipients to adopt financial eligibility
policies which provide for authorized
exceptions to the annual income ceiling
pursuant to proposed section 1611.5
and for waiver of the asset ceiling for an
applicant in a particular case under
unusual circumstances and when
approved by the Executive Director or
his/her designee. Finally, LSC proposes
to permit recipients to adopt financial
eligibility policies which permit
financial eligibility to be established by
reference to an applicant’s receipt of
benefits from a governmental program
for low-income individuals or families
consistent with proposed section
1611.4(b).
These proposed provisions are, with
two exceptions, based directly on
current requirements with a few
substantive changes. First among the
changes, recipients would no longer be
required to routinely submit their asset
ceilings to LSC. This requirement
appears to serve little or no purpose, as
compliance with this requirement has
been spotty and LSC has taken no action
to obtain the information from
recipients which have not automatically
submitted it. Moreover, the information
collected is not being put to any routine
use. In addition, LSC has not had a
parallel requirement for the submission
of income ceilings. The Working Group
determined that this requirement could
be eliminated without any adverse effect
on program compliance with or
Corporation enforcement of the
regulation.
Another substantive change is that
recipients would be permitted to
provide in their financial eligibility
policies for the exclusion of (in addition
to a primary residence, as provided for
in the existing regulation) vehicles,
assets used in producing income (such
as a farmer’s tractor or a carpenter’s
tools) and other assets excluded from
attachment under State or Federal law
from the calculation of assets. In
identifying other assets excluded from
attachment under State or Federal law,
LSC has in mind assets that are
excluded from bankruptcy proceedings
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29699
or other assets that may not be attached
for the satisfaction of a debt, etc.
There was discussion within the
Working Group about the appropriate
scope of this provision. Field
representatives suggested that the list of
exclusions should be illustrative, and
not exhaustive, allowing recipients
greater discretion in developing asset
ceilings. Four of the comments LSC
received on the November 2002 NPRM
agreed with the suggestion that the list
should be illustrative rather than
exhaustive. LSC, however, prefers to
retain the approach in the current
regulation in which the list of
excludable assets is set forth in toto.
LSC believes that this approach
emphasizes the policy that most assets
are to be considered and maintains a
basic level of consistency nationally
with respect to this issue. However, LSC
does agree that the regulation could
afford recipients some additional
flexibility in developing asset ceilings,
consistent with the policy articulated
above. The Working Group believes that
the proposed language meets those
objectives, particularly in light of the
proposed amendment to the asset
ceiling waiver standard discussed
below. LSC invites comment on whether
the list should be illustrative or
exhaustive. LSC also invites comment
on whether additional specific assets
should be included in the list of
excludable assets and, if so, what items
might be appropriate.
LSC is also proposing to change the
asset ceiling waiver standard slightly.
The current regulation permits waiver
in ‘‘unusual or extremely meritorious
situations;’’ the proposed rule would
permit waiver in ‘‘unusual
circumstances.’’ The Working Group
determined that the current language is
unnecessarily stringent and that it is
unclear what the difference is intended
to be between ‘‘unusual’’ and
‘‘extremely meritorious.’’ It was
suggested in the Working Group that the
standard should be ‘‘where
appropriate.’’ LSC, however, felt that the
regulation should continue to reflect the
policy that waivers of the asset ceilings
should only be granted sparingly and
not as a matter of course. The Working
Group agreed that the revised language
accomplishes this goal, while providing
some additional appropriate discretion
to recipients. In addition, where the
current rule requires all waiver
decisions to be made by the Executive
Director, LSC proposes to permit those
decisions to be made by the Executive
Director or his/her designee. LSC
believes it is important that a person in
significant authority be involved in
making asset ceiling waiver decisions,
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but recognizes that, especially as more
recipients have consolidated and now
serve larger areas, it is important for
recipients to have the discretion to
delegate certain authority to regional or
branch office managers or directors to
increase administrative efficiency.
The first totally new element is the
proposed language regarding victims of
domestic violence. This proposal
implements LSC’s FY 1998
appropriations law. Specifically, section
506 of that act provides:
In establishing the income or assets of an
individual who is a victim of domestic
violence, under section 1007(a)(2) of the
Legal Services Corporation Act (42 U.S.C.
2996f(a)(2)), to determine if the individual is
eligible for legal assistance, a recipient
described in such section shall consider only
the assets and income of the individual and
shall not include any jointly held assets.
Although this law has been in effect
since 1997, it has never been formally
incorporated into Part 1611. This
provision of law applies regardless of
whether it appears in the regulation.
However, incorporating this language
into the regulation is appropriate,
particularly in light of the goal of this
rulemaking to clarify the requirements
relating to financial eligibility
determinations.
Finally, the proposal to permit
recipients to adopt financial eligibility
policies which permit financial
eligibility to be established by reference
to an applicant’s receipt of benefits from
a governmental program for low-income
individuals or families consistent with
proposed section 1611.4(b) is also new.
This proposal is discussed in greater
detail below.
Section 1611.4—Financial Eligibility for
Legal Assistance
This proposed section would set forth
the basic requirement that recipients
may provide legal assistance supported
with LSC funds only to those
individuals whom the recipient has
determined are financially eligible for
such assistance pursuant to their
policies, consistent with this Part. This
section also contains a proposed
statement that nothing in Part 1611
prohibits a recipient from providing
legal assistance to an individual without
regard to that individual’s income and
assets if the legal assistance is supported
wholly by funds from a source other
than LSC (regardless of whether LSC
funds were used as a match to obtain
such other funds, as is the case with
Title III or VOCA grant funds) and the
assistance is otherwise permissible
under applicable law and regulation.
This proposed section would further
provide that a recipient may find an
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applicant to be financially eligible if the
applicant’s assets are at or below the
recipient’s applicable asset ceiling level
(or the ceiling has been properly
waived) and the applicant’s income is at
or below the recipient’s applicable
income ceiling, or if one or more of the
authorized exceptions to the ceiling
applies. These provisions are based on
existing provisions found in sections
1611.3, 1611.4 and 1611.6. As revised,
the new provisions do not represent a
substantive change, but LSC believes
having the basic statements as to who
may be found to be financially eligible
for assistance in one section makes the
regulation much clearer. In addition,
where the existing regulation uses a
construction that speaks to when a
recipient may provide legal assistance,
the proposed new language emphasizes
the point that the requirements speak
only to determinations of financial
eligibility and not to decisions regarding
whether or not to actually provide legal
assistance.
LSC also proposes to incorporate into
this section a significant substantive
change to the regulation. Consistent
with proposed section 1611.3 as
discussed above, if adopted, the
regulation would permit recipients to
determine an applicant to be financially
eligible because the applicant’s income
is derived solely from a governmental
program for low-income individuals or
families, provided that the recipient’s
governing body has determined that the
income standards of the governmental
program are at or below 125% of the
Federal Poverty Guidelines amounts.
For many recipients, a significant
proportion of applicants rely on
governmental benefits for low-income
individuals and families as their sole
source of income. In order to qualify for
these benefits, such persons have
already been screened by the agency
providing the benefits (using an
eligibility determination process that is
stricter than the one required under LSC
regulations) and determined to be
financially eligible for those benefits. In
Working Group discussions, many
representatives of the field noted that if
they could rely on the determinations
made by these agencies without having
to otherwise make an independent
inquiry into financial eligibility, it
would substantially ease the
administrative burden involved in
making financial eligibility
determinations.
The Working Group also noted that
current LSC practice permits recipients
to determine that an applicant’s assets
are within the recipient’s asset ceiling
level without additional review if the
applicant is receiving governmental
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benefits for low-income individuals and
families, eligibility for which includes
an asset test. Key to this practice is that
the recipient’s governing body has to
take some identifiable action to
recognize the asset test of the
governmental benefit program being
relied upon. This ensures that the
eligibility standards of the govermental
program have been carefully considered
and are incorporated into the overall
financial eligibility policies adopted and
regularly reviewed by the recipient’s
governing body. As this practice has
proved efficient and effective, it was
determined that a parallel process could
also be adopted for income screening
and that these practices should be
expressly included in the regulations. It
is important to note that this provision
would only apply to applicants whose
sole source of income is derived from
such benefits. Applicants who also have
income derived from other sources
would be subject to an independent
inquiry and assessment of financial
eligibility.
Finally, in the November 2002 NPRM,
LSC proposed to include in this section
a provision requiring recipients to make
reasonable inquiry into an applicant’s
financial status in making financial
eligibility determinations. Upon
reflection, LSC believes that this
requirement is better included in
proposed section 1611.7, Manner of
Determining Financial Eligibility and
has moved this proposal to that section.
For a detailed discussion of this issue,
see the discussion of proposed section
1611.7, below.
Section 1611.5—Authorized Exceptions
to the Annual Income Ceiling
This proposed section provides for
authorized exceptions to the annual
income ceiling. The proposed language,
like the current language of sections
1611.4 and 1611.5, on which it is based,
is permissive. A recipient would be at
liberty to include some, none, or all of
the authorized exceptions discussed
below in its financial eligibility policies.
Thus, to the extent a recipient would
choose to avail itself of the authority
provided in this proposed section, a
recipient would be permitted to
determine an applicant to be financially
eligible for assistance, notwithstanding
that the applicant’s income is in excess
of the recipient’s applicable income
ceiling. In making such determinations,
however, the recipient would have to
detemine that the applicant’s assets
were at or below the recipient’s
applicable asset ceiling (or the ceiling
would have had to have been waived).
This requirement is consistent with the
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current regulation, but would be
affirmatively stated for greater clarity.
Under the proposed section, there
would be two situations in which an
applicant’s income could exceed the
recipient’s income ceiling without an
absolute upper limit: (1) Where the
applicant is seeking to maintain
governmental benefits for low-income
individuals and families; and (2) where
the executive director (or his/her
designee) determines, on the basis of
documentation received by the
recipient, that the applicant’s income is
primarily committed to medical or
nursing home expenses and, in
considering only that portion of the
applicant’s income which is not so
committed, the applicant would
otherwise be financially eligible.
The first instance would be a new
addition to the regulation. Currently, an
applicant seeking to obtain
governmental benefits for low income
persons may be deemed financially
eligible if the applicant’s income does
not exceed 150% of the LSC national
eligibility level. The existing regulation,
however, does not specifically address
applicants seeking to maintain such
benefits. Thus, under the current
regulation, an applicant whose income
is over the income ceiling but under
150% of the LSC national eligibility
level may be deemed financially eligible
for assistance in obtaining benefits, but
not for assistance in maintaining them.
Thus, the applicant seeking assistance
to maintain benefits would have to be
turned down, but that same applicant
could then be found financially eligible
for assistance to re-obtain such benefits
once the benefits were lost.
Accordingly, LSC proposes to address
this problem in the regulation. However,
unlike the situation in obtaining the
benefits, in seeking to maintain benefits
LSC considers an upper limit on income
unnecessary since in such cases the
applicant’s income will necessarily be
rather limited (for the applicant to have
been eligible in the first place for the
benefits he or she is seeking to
maintain).
The second instance is taken from
section 1611.5(b)(1)(B) of the current
regulation addressing instances in
which the applicant’s income is
primarily devoted to medical or nursing
home expenses and does not represent
a substantive change in the current
regulation. LSC does propose to specify
in the regulation, however, that in such
cases the recipient is still required to
make a determination of financial
eligibility with regard to the applicant’s
remaining income. The existing
regulation could be read to permit an
applicant with an income of $300,000 to
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be deemed financially eligible if
$250,000 of the income is devoted to
nursing home expenses,
notwithstanding that the applicant’s
remaining income is $50,000—
substantially in excess of the income
ceiling. This situation is not intended,
and, indeed, LSC has no reason to
believe recipients are serving such
persons. However, consistent with the
overall goal of clarifying the regulation,
LSC believes that a requirement that an
applicant must be otherwise financially
eligible considering only that portion of
the applicant’s income which is not
devoted to medical or nursing home
expenses should be clearly set forth in
the regulation.
LSC received two comments on the
November 2002 NPRM regarding this
proposed revision. Both comments
asked LSC to remove the requirement
that the determination that the
applicant’s income is primarily
committed to medical or nursing home
expenses be made by the Executive
Director or his/her designee. These
commenters argued that removing this
requirement would afford recipients
greater administrative flexibility in
making financial eligibility
determinations. One comment also
argued that such a change is justified
because other sections of the rule do not
require determinations made by the
Executive Director (or designee). The
existing rule, however, does require that
the Executive Director make
determinations regarding whether an
applicant’s income is primarily
committed to medical or nursing home
expenses. LSC believes it is important to
continue this requirement in this
instance because a recipient is making
a determination of financial eligibility
for an applicant whose income exceeds
the otherwise absolute upper limit of
the income ceiling, that such a
determination be made by a person in
significant authority.2 This is similar to
the LSC view regarding decisions to
waive the asset ceiling. LSC does
understand, however, that it is
important for recipients to have the
discretion to delegate certain authority
to regional or branch office managers or
directors to increase administrative
efficiency. This is why LSC proposes
broadening the existing rule to permit
2 This situation is distinguishable from the other
exception to the absolute income limit relating to
applicants seeking to maintain governmental
benefits for low income persons. As noted above,
in those instances, the applicant’s income will
already be rather limited, even if exceeding the
absolute income ceiling. In the medical/nursing
home expenses situation, this may not be the case
and the applicant’s income may be considerably in
excess of the ceiling.
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29701
the Executive Director to designate a
responsible individual to make such
determinations. LSC believes that this
approach provides additional
administrative flexibility to recipients,
yet is consistent with the underlying
policy.
LSC also proposes to permit
exceptions for certain situations in
which the applicant’s income is in
excess of the recipient’s applicable
income ceiling, but does not exceed
200% of the applicable Federal Poverty
Guidelines amount. At the outset, LSC
notes that this section also proposes to
change the current upper income limit
of 150% of the LSC national income
guidelines amount, which is 150% of
125% of the Federal Poverty Guidelines
amounts, or 187.5% of the Federal
Poverty Guidelines amounts. Under the
proposed new regulation, the upper
limit would increase to 200% of the
Federal Poverty Guidelines amounts.
This change is being proposed to further
simplify the language of the regulation
and to recognize the changing
demographic of the legal services client
base, which now increasingly includes
the working poor. The Working Group
discussed the fact that this action would
slightly increase the pool of potential
applicants for service but was of the
opinion that this would not have a
negative impact on the quantity or
quality of services delivered.
Turning to the exceptions, LSC
proposes to retain the current exception
for individuals seeking to obtain
governmental benefits for low-income
individuals and families. Second, LSC
proposes to add an exception for
individuals seeking to obtain or
maintain governmental benefits for
persons with mental and/or physical
disabilities. Many disability benefit
programs provide only subsistence
support and those individuals should be
treated the same way as those seeking to
obtain benefits available on the basis of
financial need. However, many persons
with disabilities who are eligible for
disability benefits may not be
particularly economically
disadvantaged and should not be
eligible for legal assistance simply by
virtue of eligibility for such disability
benefits. Therefore, those applicants
must have incomes below 200% of the
applicable poverty level in order to be
considered financially eligible for LSCfunded services.
Finally, the proposed regulation
maintains the current authorized
exceptions found in the factors listed in
current section 1611.5. Specifically, the
recipient would be permitted to
determine an applicant whose income is
below 200% of the applicable Federal
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Poverty Guidelines amount to be
financially eligible for legal assistance
supported with LSC funds based on one
or more enumerated factors that affect
the applicant’s ability to afford legal
assistance. As in the current regulation,
recipients would not be required to
apply these factors in a ‘‘spend down’’
fashion. That is, although recipients
would be permitted to do so, they
would not be required to determine that,
after deducting the allowable expenses,
the applicant’s income is below the
applicable income ceiling before
determining the applicant to be
financially eligible. The regulation
would also be amended to clarify that
the factors apply to the applicant and
members of the applicant’s household.
The factors proposed are identical to the
ones in the current regulation, with the
following exceptions:
• The factor relating to medical
expenses would be restated to make
clear that it refers only to unreimbused
medical expenses, but that medical
insurance premiums are included;
• The factor relating to employment
expenses would be reorganized for
clarity and would expressly include
expenses related to job training or
educational activities in preparation for
employment;
• The factor relating to expenses
associated with age or disability would
no longer refer to resident members of
the family as a reference to the applicant
or members of the applicant’s
household is proposed to be
incorporated elsewhere in this section
of the regulation;
• The factor relating to fixed debts
and obligations would be amended to
read only ‘‘fixed debts and obligations;’’
• A new factor, ‘‘current taxes’’
would be added to the list.
With regard to ‘‘fixed debts and
obligations,’’ the current regulation
provides little guidance as to what is
meant by this term, except to
specifically include unpaid taxes from
prior years. LSC proposes to simply use
the term ‘‘fixed debts and obligations,’’
while providing guidance in the
preamble as to what is encompassed by
the term. LSC believes that this
approach will provide recipients with
flexibility in applying the rule, while
providing more guidance than could
easily be contained in regulatory text.
Prior guidance from the LSC Office of
Legal Affairs has stated that, ‘‘in the
absence of any regulatory definition or
guidance as to the meaning of ‘‘fixed
debts and obligations,’’ the common
meaning of the term applies’’ and that
it encompasses debts fixed as to both
time and amount. See Letter of
November 1, 1993 from J. Kelly Martin,
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LSC Assistant General Counsel, to
Stephen St. Hilaire, Executive Director,
Camden Regional Legal Services, Inc.
Examples of such ‘‘fixed debts and
obligations’’ would include mortgage
payments, child support, alimony, and
business equipment loan payments. LSC
intends that this term should also
include rent in addition to mortgage
payments. Previous OLA opinions have
addressed mortgage payments but not
rent and rent has, heretofore, not been
considered a fixed debt. LSC now sees
no rational distinction between the two
for the purposes of this regulation and
therefore proposes to treat these
expenses in a similar manner.
The term ‘‘fixed debts and
obligations,’’ however, is not without
limit. It is not intended to include
expenses, such as food costs, utilities,
credit card debt, etc. These types of
debts are usually not fixed as to time
and amount. The Working Group
considered whether there were
additional factors which should be
enumerated in this section and several
members of the Working Group
proposed adding other factors, such as
utilities, to the list. Three of the
comments LSC received on the
November 2002 NPRM proposed adding
utilities to the overall list of factors.
Although, as the commenters note,
applicants must pay for some measure
of utilities, the same can be said for
clothing and food, which are also
certainly basic necessary expenses.
However, these sorts of costs have never
been covered by the types of expenses
which recipients are generally permitted
to consider in determining the ability of
an applicant to afford legal assistance.
With the exception of housing expenses
(which fall under the heading of fixed
debts and obligations, a category which
does not generally include utilities
because utility bills are not typically
fixed as to time and amount), the other
factors represent expenses for items
which may not be particularly
extraordinary, but which are for things
other than the most basic necessities.
Although LSC is not proposing adding
any additional factors, LSC specifically
invites comment on this matter.
Another issue which was raised in the
Working Group in the context of
consideration of the scope of the term
‘‘fixed debts and obligations’’ was the
inclusion of current taxes. Prior to 1983,
Part 1611 included current taxes along
with past due unpaid taxes as a fixed
debt. When the regulation was changed
in 1983, the reference to taxes was
amended to refer only to unpaid prior
year taxes. This change was justified on
the basis that the 1611.5 factors were
intended to account only for ‘‘special
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circumstances’’ affecting the ability to
afford legal assistance. See 48 FR 54201
at 54203 (November 30, 1983). However,
given that other types of expenses
included in the list do not seem to be
particularly ‘‘special’’ (e.g., mortgage
payments; child care expenses), LSC no
longer finds this explanation
pursuasive. Rather, LSC believes that
the exclusion of current taxes, but not
prior unpaid taxes, from the list of
factors which recipients’ may consider
under exceptions to the income ceiling
has the effect of punishing those
persons who are in compliance with the
law in favor of persons who are
delinquent in their legal responsibility
to pay taxes. Moreover, as noted above,
applicants for legal services are
increasingly the working poor.
Excluding current taxes has a
disproportionate effect on applicants
who work versus applicants who do not
work. Consequently, in the November
2002 NPRM, LSC proposed including
current taxes within scope of the term
‘‘fixed debts and obligations’’ (as they
had been prior to 1983).
When the Operations and Regulations
Committee once again addressed this
issue, field representatives reiterated
their recommendation that the term
income should be defined as income
after taxes. LSC continues to believe, as
noted above, that effectively defining
income as net income, while the LSC
income guidelines (and the underlying
DHHS Federal Poverty Guidelines
amounts on which the LSC guidelines
are based) are calculated on the basis of
gross income would make the regulation
internally inconsistent. Rather, LSC
believes that considering taxes a factor
which can be considered by the
recipient in making financial eligibility
determinations addresses the practical
problem raised by the commenters.
However, the Committee considered
current taxes as fundamentally a
different kind of expense than the other
expenses falling within the scope of
‘‘fixed debts or obligations.’’ Instead, the
Committee recommended, and the
Board agreed, that current taxes should
be a separate category of authorized
exception to the annual income ceiling.
Accordingly, LSC proposes to add a new
subsection (iv) to section 1611.5(a)(4).
LSC invites comment on the proposed
addition of the authorized exception for
current taxes and on the appropriate
scope and specific terminology which
LSC should use to describe and define
this proposed exception.
Section 1611.6—Representation of
Groups
The eligibility of groups for legal
assistance supported with LSC funds
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was a subject of extensive discussion
among both the members of the Working
Group and at the 2004 and 2005
meetings of the current Operations and
Regulations Committee. Prior to 1983,
the regulation permitted representation
of groups that were either primarily
composed of eligible persons, or which
had as their primary purpose the
furtherance of the interests of persons in
the community unable to afford legal
assistance. In 1983, the regulation was
amended to preclude the use of LSC
funds for the representation of groups
unless they were composed primarily of
individuals financially eligible for
service and to add a requirement that
any group seeking representation
demonstrate that it lacks the funds or
the means to obtain the funds to retain
private counsel.
During the Working Group meetings,
representatives from the field proposed
that LSC revise the regulation to once
again permit the representation of
groups which, although not primarily
composed of eligible persons, have as a
primary function the delivery of
services to, or furtherance of the
interests of, persons in the community
unable to afford legal assistance.
Examples of such a group might be a
food bank or a rural community
development corporation working to
develop affordable housing in an
isolated community. Field
representatives noted that in such cases,
there may not be local counsel willing
to provide pro bono representation and
that the group might not otherwise be
able to afford private counsel. Further,
the field representatives noted that
restricting recipients to representing
with LSC funds only those groups
primarily composed of eligible
individuals prevents them from
providing legal assistance in the most
efficient manner possible as other
groups may be better able to accomplish
results benefitting more members of the
eligible community than would
representation of eligible individuals or
groups composed primarily of such
individuals. Field representatives also
noted that the rule requires that the
group would have to provide
information showing that it lacks and
has no means of obtaining the funds to
retain private counsel, so that the rule
would not permit representation of well
funded groups.
The LSC representatives were
concerned that allowing the use of LSC
funds to support the representation of
groups not composed primarily of
eligible clients would be problematic. In
the examples given, the ‘‘primary
function’’ of the group is easily
discernable. It may be, however, that
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there is or can be a wide variety of
opinion on what the ‘‘primary function’’
of any group is and on what is ‘‘in the
interests’’ of the eligible client
community. The LSC representatives
were concerned that the risk and effort
related to articulating and enforcing a
necessarily subjective standard would
be inappropriate. Rather, LSC
representatives were of the opinion that
already scarce legal services resources
would be better devoted to providing
assistance to eligible individuals or
groups of eligible individuals. In the
end, the Working Group did not achieve
consensus on this issue and the Draft
NPRM did not propose to permit the
representation of groups other than
those primarily composed of eligible
individuals.
In its deliberations on the Draft
NPRM, the Operations and Regulations
Committee acknowledged the legitimacy
of the concerns of the LSC
representatives, but determined that the
value of permitting the representation of
groups having a primary function of
providing services to, or furthering the
interests of, those who would be
financially eligible outweighed any risks
attendant upon such representation. In
approving the recommendation of the
Committee, the Board directed that the
Draft NPRM be amended to propose
permitting such representation
(including any conforming amendments
necessary) prior to publication of the
NPRM for comment. The NPRM
published in November 2002 reflected
this direction.
When the new Operations and
Regulations Committee considered this
issue, field representatives once again
supported changing the regulation to
permit the representation of groups
having as their primary function the
provision of services to, or furthering
the interests of, those who would be
financially eligible (providing the group
could demonstrate its inability to afford
to retain private counsel), while LSC
Management initially once again
supported permitting only the
representation of groups primarily
composed of eligible individuals.
However, upon further reflection and
consideration of the arguments made by
the field and the comments made by
members of the Operations and
Regulation Committee, LSC
Management ultimately recommended
that the regulation could be broadened
to permit the representation, in addition
to groups primarly composed of eligible
individuals, groups which have as a
primary activity the delivery of services
to persons who would be eligible.
Management continued to recommend
that the regulation not permit the
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representation of groups whose primary
activity is the ‘‘furtherance of the
interests of’’ persons who would be
eligible.
The Board agreed that permitting LSC
recipients to use LSC funds for the
representation of groups which provide
services to low income persons is
consistent with the LSC mission and
could be an efficient use of LSC
resources, provided that the legal
assistance is related to the services the
group provides. The Board also agreed
that extending the permissible use of
LSC funds for the representation of
groups whose primary activity is the
‘‘furtherance of the interests of’’ low
income persons would not be
appropriate because of the necessarily
subjective nature of determining what is
in the ‘‘furtherance of the interests of’’
low income persons.
Accordingly, the proposed rule would
permit a recipient to provide legal
assistance supported with LSC funds to
a group, corporation, association or
other entity if the recipient has
determined that the group, corporation,
association or other entity lacks and has
no practical means of obtaining private
counsel in the matter for which
representation is sought and either:
(1) The group, or for a nonmembership group, the organizing or
operating body of the group, is primarily
composed of individuals who would be
financially eligible for legal assistance
under the Act; or
(2) The group has as a principal
activity the delivery of services to those
persons in the community who would
be financially eligible for LSC-funded
legal assistance and the legal assistance
sought relates to such activity.
The first instance, relating to the
eligibility and representation of groups
composed primarily of eligible
individuals, represents the current
practice permitted by current section
1611.5(c). The proposed rule is intended
to have the same interpretation of
‘‘primarily composed’’ that has
developed and been adopted in practice
over the years since 1983. In the case of
membership groups, at least 51% of the
members would have to be individuals
who would be financially eligible; in the
case of non-membership groups, at least
51% of members of the governing body
would have to be individuals who
would be financially eligible. The latter
instance represents a variation on one of
the situations permitted by the pre-1983
rule, although the language would be
revised to focus on ‘‘principal activity’’
rather than ‘‘primary purpose’’ and the
rule would only permit the
representation of groups which have as
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a principal activity the delivery of
services to low income persons.
Limiting permissible represention to
groups who have as a ‘‘principal
activity’’ the provision of services to low
income persons and the exclusion of
‘‘furtherance of the interest of the poor’’
groups are intended to make the
analysis required in determining the
permissibility of the representation
more objective. In addition, LSC
proposes that the regulation specify that
the legal assistance must be related to
the services delivered by the group.
These limitations are intended to avoid
creating a potential situation whereby
recipients might feel free to undertake
broad based, systemic social change
activities. Rather, LSC believes that
these limitations will help ensure that
LSC funds will be used to provide
financially eligible groups with the dayto-day legal services which are the
hallmark of LSC-funded legal assistance.
The Office of Inspector General (OIG)
has expressed concerns with the
proposed provisions permitting the
representation of groups. First, the OIG
has raised a question as to whether
permitting the representation of groups
not comprised of eligible clients is
problematic because, in its view, neither
the LSC Act itself nor the legislative
history endorse the premise that LSC
may permit the representation of groups
that are not composed of eligible clients.
Although LSC appreciates the OIG’s
comments, LSC believes that the
proposed regulatory requirements are
consistent with the applicable laws. The
LSC Act, on its face, does not prohibit
the representation of groups other than
those composed of otherwise eligible
individuals. The Act only speaks to
‘‘eligible clients’’ and there is nothing in
the text of the Act which suggests that
a group which has as its primary
activity the provision of services to
persons who would be eligible for LSCfunded legal assistance is necessarily
excluded from the scope of the term
‘‘eligible clients.’’ In addition, LSC
believes that the legislative history of
the Act and the 1977 LSC Act
amendments is not dispositive on the
issue of whether the statute was
intended to prohibit the representation
of groups other than thos comprised of
eligible individuals. Rather, support for
the notion that Congress contemplated
the provision of legal assistance to
groups providing services to eligible
clients can be seen in the comments
Senator Riegle made in discussing an
amendment relating to the prohibition
by recipients on organizing:
A similar clarification is made in section
9(c)[of the Senate Reauthorization Bill]
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regarding the prohibition on organizing
activities. Legal Services should not directly
organize groups. However, it should provide
full representation, education and outreach
to those organized groups who are made up
of or which represent eligible clients.
Congressional Record of October 10, 1977, p.
S 16804. (emphasis added).
LSC proposes to add a provision to
the regulation specifying the manner of
determining the eligibility of groups.
Although the practice has been that
recipients must collect information that
reasonably demonstrates that the group
meets the eligibility requirements set
forth in the regulation, standards for
determining and documenting the
eligibility of groups has not previously
been specifically addressed in the
regulation. LSC Management does not
believe that recipients are representing
ineligible groups, but the Working
Group was nevertheless in agreement
that it is important and appropriate for
the regulation to expressly state the
Corporation’s expectations in this area.
The November 2002 NPRM would
have required a recipient to collect
information reasonably demonstrating
that the group meets the eligibility
requirements set forth in the regulation.
In written comments filed in response to
the November 2002 NPRM, and again in
the course of the new Operations and
Regulation Committee’s 2004 and 2005
deliberations, the OIG expressed
concern that the proposed rule should
provide eligibility criteria sufficient to
ensure that groups seeking LSC-funded
legal assistance qualify for such legal
assistance and should require grantees
to retain adequate documentation of
such group eligibility. Although LSC
believes that the November 2002
proposed financial eligibility standards
for groups effectuated the principal
criterion in the Act that those seeking
LSC-funded legal assistance must be
financially unable to afford legal
assistance and were in no way
inconsistent with the LSC Act, LSC does
agree with the OIG that the standards for
determining the eligibility of groups can
and should be more specific than those
set forth in the November 2002 NPRM.
Accordingly, in assessing the
eligibility of a group, LSC proposes to
require recipients to consider the
resources available to the group, such as
the group’s income and income
prospects, assets and obligations. For a
group primarily composed of
individuals who would be financially
eligible for LSC-funded legal assistance
under the Act, would also have to
consider whether the characteristics of
the persons primarily comprising the
group are consistent with financial
eligibility under the Act. For a group
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having as a primary activity the delivery
of services to those persons in the
community who would be financially
eligible for LSC-funded legal assistance
under the Act, the recipient would have
also to consider whether the
characteristics of the persons served by
the group are consistent with financial
eligibility under the Act and whether
the legal assistance sought relates to the
the primary activity of the group.
Finally, LSC proposes to require a
recipeint to document group eligibility
determinations by collecting
information that reasonably
demonstrates that the group meets the
eligibility criteria set forth herein.
LSC notes that the proposed rule
would, essentially, codify the current
practice relating to both making
financial eligibility determinations and
documentation of financial eligibility
determinatons related to groups
primarily composed of eligible
individuals. In LSC’s experience, the
practical standards which LSC proposes
to memorialize has not proven to be
problematic. Morevover, LSC does not
see why they would prove any more
problematic for demonstrating or
documenting the financial eligibility of
groups which have as a primary activity
the delivery of services to those who
would be financially eligible for legal
assistance.
In addition, the proposed rule would
retain and restate the current provision
of the rule that these requirements apply
only to a recipient providing legal
assistance supported by LSC funds,
provided that regardless of the source of
funds used, any legal assistance
provided to a group must be otherwise
permissible under applicable law and
regulation.
LSC notes that, as with other aspects
of this rule, proposed section 1611.6
does not speak to eligibility of groups
for legal assistance under other
applicable law and regulation. For
example, the eligibility of a group under
proposed section 1611.8 does not
address issues related to the eligibility
of the group under Part 1626 of LSC’s
regulations, concerning citizenship and
alien status eligibility. Similarly, the
fact that a recipient may determine a
group to be eligible for legal assistance
under this Part, does not address other
questions relating to permissibility of
the representation (i.e., this Part does
not confer authority for the
representation of a group on restricted
matters, such as class action lawsuits or
redistricting matters, etc.)
Finally, LSC notes that in the
November 2002 NPRM, this proposed
section was numbered 1611.8 and
placed at the end of the proposed
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regulation. LSC is now proposing to
place this section before the sections on
Manner of Determining Financial
Eligibility and Change in Financial
Eligibility Status as both of those
sections are applicable to both groups
and individual applicants and clients.
Section 1611.7—Manner of Determining
Financial Eligibility
LSC proposes several revisions to this
section. First, LSC proposes to include
a requirement that, in making financial
eligibility determinations, a recipient
shall make reasonable inquiry regarding
sources of the applicant’s income,
income prospects and assets and shall
record income and asset information in
the manner specified for determining
financial eligibility in proposed section
1611.6. This requirement would replace
the process currently required by
section 1611.5, whereby a recipient is
effectively required to conduct a lengthy
and often cumbersome inquiry as to the
applicant’s income, assets and income
prospects, including inquiry into a
detailed list of factors relating to an
applicant’s specific financial situation
and ability to afford private counsel.
The Working Group discussed this issue
at length and representatives of the field
noted that conducting such a detailed
inquiry in most cases is a task which is
often difficult to accomplish efficiently
at the point of intake, especially as
much of intake is performed by
volunteers, interns or receptionists.
Rather, many recipients, in practice,
conduct a somewhat abbreviated
version of the otherwise required
process, inquiring into current income,
assets, income prospects and probing for
additional information based on the
responses provided, the requirements of
the regulation and their knowledge of
local circumstances. This approach, the
field representatives noted, is less prone
to error and assists in fostering an
appropriate attorney-client relationship
with individuals accepted as clients. As
LSC is not finding widespread instances
of service being provided to financially
ineligible persons, it was agreed that
that the process required by the existing
regulation is unduly complicated and
that the simplified requirement
proposed would be adequate to ensure
that recipients are making sufficient
inquiry into applicants’ financial
situations to determine financial
eligibility status under the regulation
while being less adminstratively
burdensome for recipients and more
conducive to the development of the
attorney-client relationship. LSC also
believes that adoption of the proposed
streamlined financial eligibility
determination process will aid the
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Corporation in conducting compliance
reviews.
As noted above, LSC originally
proposed in the November 2002 NPRM,
to include this provision in proposed
section 1611.4, Financial Eligibility for
Legal Assistance. Upon reflection, LSC
believes that as this requirement is
really a requirement as to how financial
eligibility determinations are to be
made, it is better included in this
proposed section on the manner of
determining financial eligibility. LSC
believes that this will improve the
organization and clarity of the
regulation.
Second, LSC proposes to delete the
requirement in existing paragraph (a) of
this section that LSC eligibililty forms
and procedures must be approved by
the Corporation. It has been LSC’s
experience that receiving the forms has
not enhanced its ability to conduct
oversight of recipients. These
documents are readily available to LSC
from recipients when needed. This
requirement appears only to create
unnecessary work for recipients and
LSC staff without serving any policy
purpose.
LSC also proposes to add a provision
to the regulation making clear that a
recipient agreeing to extend legal
assistance to a client referred from
another recipient may rely upon the
referring recipient’s determination of
financial eligibility, provided that the
referring recipient provides and the
receiving recipient retains a copy of the
eligibility form documenting the
financial eligibility of the client. This is
the currently accepted practice, but is
addressed nowhere in the existing
regulation.
Section 1611.8—Change in Financial
Eligibility Status
LSC proposes to add language to this
section to provide that if a recipient
later learns of information which
indicates that a client never was, in fact,
financially eligible, the recipient must
discontinue the representation
consistent with the applicable rules of
professional responsibility. This
addition is being proposed because
sometimes, after an applicant has been
accepted as a client, the recipient
discovers or the client discloses
information that indicates that the client
was not, in fact, financially eligible for
service. This situation is not covered by
the existing regulation because the
client may not have experienced a
change in circumstance but rather, the
recipient has discovered new pertinent
information about the client. LSC notes
that the proposed language, like the
current regulation, is not intended to
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29705
require a recipient to make affirmative
inquiry after accepting an applicant as
a client for information that would
indicate a change in circumstance or the
presence of additional information
regarding the client’s financial
eligibility.
The proposed regulation would
require that when a client is found to be
no longer financially eligible on the
basis of later discovered information,
the recipient shall discontinue
representation supported with LSC
funds, if discontinuing the
representation is not inconsistent with
applicable rules of professional
responsibility. This proposed language
is parallel to the current requirement
regarding discontinuation of
representation upon a change in
circumstance. LSC wishes to note that,
to the extent that discontinuation of
representation is not possible because of
professional responsibility reasons, a
recipient may continue to provide
representation supported by LSC funds.
This is currently the case and LSC
intends to make no change in the
regulation on this point.
In addition, LSC proposes to change
the name of this section from ‘‘change
in circumstances’’ to ‘‘change in
financial eligibility status’’ to reflect the
addition of the later discovered
information provision.
Section 1611.9—Retainer Agreements
The retainer agreement requirement,
found at section 1611.8 of the existing
regulation, was the subject of significant
discussion in the Working Group.
Representatives of the field agreed with
the LSC representatives that a retainer
agreement may be appropriate under
certain circumstances, but argued that
this regulatory requirement is not
required by statute, is not justified
under applicable rules of professional
responsibility, may be unnecessarily
burdensome in some instances and is
not related to financial eligibility
determinations. They contended that,
barring a statutory mandate, decisions
about the use of retainer agreements,
like those involving many other matters
relating to the best manner of providing
high quality legal assistance, should be
determined by a recipient’s Board,
management and staff, with guidance
from LSC. They urged LSC to delete this
requirement. The LSC representatives,
however, were of the opinion that the
existing provision in the regulations
requiring the execution of retainer
agreements is professionally desirable,
authorized in accordance with LSC’s
mandate under Section 1007(a)(1) of the
Act to assure the maintenance of the
highest quality of service and
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professional standards, and appropriate
to assure that there are no
misunderstandings as to what services
are to be rendered to a particular client.
Retainer agreements protect the attorney
and recipient in cases of an unfounded
malpractice claim and protect the client
if the attorney and the recipient should
fail to provide legal assistance
measuring up to professional standards.
In the end, the Working Group was
unable to reach consensus on this issue
and the Draft NPRM retained a
provision generally requiring the
execution of retainer agreements, along
with proposing requirements for client
service notices and PAI referral notices
in lieu of retainer agreements under
certain circumstances.
After deliberations on the Draft
NPRM, the Board determined to propose
elimination of the retainer agreement
requirement altogether and the
November 2002 NPRM published by
LSC reflected this determination. With
the exception of the comments of the
LSC OIG, all of the comments LSC
received supported the elimination of
the retainer agreement requirement.
With the appointment of the new
members of the Board of Directors and
the new LSC President, LSC had the
opportunity to reconsider this proposal.
Field representatives reiterated their
support for elimination of the retainer
agreement requirement from the
regulation, while LSC Management
reiterated its support for retention of a
retainer agreement requirement for
extended service in the regulation, with
certain amendments intended to clarify
and streamline the requirement. The
Board agrees with Management. LSC is
committed to keeping a retainer
agreement requirement in the
regulations. LSC considers the practice
of providing retainer agreements to be
professionally desirable and in
accordance with its mandate under
Section 1007(a)(1) of the Act to assure
the maintenance of the highest quality
of service and professional standards
and to assure that there are no
misunderstandings as to what services
are to be rendered to a particular client.
Retainer agreements protect the attorney
and recipient in cases of an unfounded
malpractice claim and protect the client
if the attorney and the recipient should
fail to provide legal assistance
measuring up to professional standards.
LSC agrees, however, that that there
are changes that can be made in the
retainer agreement requirement to
clarify the application of the
requirement and to lessen the burden on
recipients, without interfering with the
underlying goals of the requirements.
First, LSC believes that it is not
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necessary for LSC to approve retainer
agreements and proposes to remove the
requirement at current section 1611.8(a)
that retainer agreements be in a form
approved by LSC. Instead, LSC proposes
to require the retainer agreements must
be in a form consistent with the local
rules of professional responsibility and
must contain statements identifying the
legal problem for which representation
is being provided and the nature of the
legal services to be provided. LSC
believes that this simplification will
eliminate possible sources of confusion
for recipients in drafting retainer
agreements, yet will continue to foster
the essential communication between
the recipient and the client.
Second, LSC proposes to clarify the
circumstances in which retainer
agreements are required. Under current
section 1611.8(b) a recipient is not
required to execute a retainer agreement
‘‘when the only service to be provided
is brief advice and consultation.’’
Although the plain language of this
provision would seem to encompass
situations in which the attorney is
providing only some information and
guidance on a suggested course of action
to the client, it has over the years, come
to include brief services such as drafting
simple documents or making limited
contacts (by phone or in writing) with
third parties, such as a landlord, an
employer or a government benefits
agency, on behalf of the client. The
discrepancy between the plain language
and the practical meaning of the
exception should be corrected.
During the public deliberations on
this matter in the 2004 and 2005
Operations and Regulations Committee
meetings, LSC considered different
approaches to resolving the discrepancy
between the regulation as written and
the prevailing practice. Field
representatives suggested in the event
that a retainer agreement requirement
remains in the rule (although still
preferring the elimination of any such
requirement) that the language of the
exception should reflect the current
practice by expressly including brief
service type activities along with advice
and counsel. They asserted that the
proposed rule should add no new
administrative or regulatory burdens on
recipients. While recognizing the value
of retainer agreements in some
circumstances, the field representatives
also argued that the rules of professional
responsibility in most jurisdictions do
not require that a retainer agreement be
executed or that any other form of
notice be provided in the brief service
context. Although LSC Management
expressed the belief that while some
form of written communication between
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the attorney and the client in brief
services cases about the nature of the
relationship and a clear understanding
as to what services are to be rendered
is important to achieving the highest
quality of legal service and professional
standards, it ultimately recommended
against requiring grantees to provide
specific written communications to
clients when only brief services are
being provided. After considering all of
the various arguments on this matter in
LSC has determined that, on balance,
written communications in brief
services cases represents a ‘‘best
practice’’ and, for the purposes of a
regulatory requirement, the current
practice by which retainer agreements
are only required when the recipient is
providing extended service to the client
is appropriate.
Accordingly, LSC proposes to require
that recipients must execute retainer
agreements when providing extended
services to clients. Extended service is
characterized by the performance of
multiple tasks incident to continuous
representation in a case. Examples of
extended service would include
representation of a client in litigation,
an administrative adjudicative
proceeding, alternative dispute
resolution proceeding, and more than
brief representation of a client in
negotiations with a third party. In
addition, LSC proposes to retain the
provision in the current regulation that
the retainer agreement must be executed
when representation commences or as
soon thereafter as is practicable.
To further clarify the regulation, LSC
proposes to include express langauge
specifying that recipients are not
required to execute retainer agreements
if the only services being provided are
advice and counsel or brief service.
Advice and counsel is characterized by
a limited relationship between the
attorney and the client in which the
attorney does no more than review
information and provide information
and guidance to the client. Advice and
counsel does not encompass drafting of
documents or making third-party
contacts on behalf of the client. LSC
notes also that it proposes to use the
term ‘‘advice and counsel’’ instead of
‘‘advice and consultation’’ because the
term ‘‘advice and counsel’’ is a widely
understood case reporting term
throughout the legal services
community and LSC believe that use of
the standard term will be simpler and
clearer. Brief service is the performance
of a discrete task (or tasks) which are
not incident to continuous
representation in a case but which
involve more than the mere provision of
advice and counsel. Examples of brief
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service would include activities, such as
the drafting of documents such as a
contract or a will for a client or the
making of one or a few third-party
contacts on behalf of a client in a
narrow time period. In advice and
counsel and brief service cases, the
interaction between the recipient and
the client is generally limited in nature
and duration so that executing a retainer
agreement is administratively
burdensome. In these situations it may
take more time and effort for the
recipient to prepare the retainer and
ensure that the client has signed and
returned an executed copy of the
retainer agreement to the recipient than
it takes for the recipient to provide the
service to the client. At that point, the
benefit of having the executed retainer
agreement is outweighed by the effort
required to comply with the
requirement.
Another issue raised in the Working
Group discussions was the application
of the retainer agreement requirement to
the cases handled by private attorneys
pursuant to a recipient’s private
attorney involvement (PAI) program
under 45 CFR part 1614. LSC has
consistently interpreted the retainer
agreement requirement as applying to
cases handled by private attorneys
pursuant to a recipient’s PAI program
and OLA has advised recipients that the
best course of action is to have the client
execute retainer agreements with both
the recipient and with the private
attorney (OLA Opinion 99–03, August 9,
1999). Recipients have reported that
entering into retainer agreements with
clients with whom it does not have ongoing direct relationships does not
further the goal of the retainer
agreement requirement and that
ensuring that retainer agreements be
executed between clients and private
attorneys is unduly administratively
burdensome. LSC agrees.
The application of the retainer
agreement requirement comes from the
current structure of the text of the
regulation. Under the current regulation,
a recipient is required to execute a
retainer agreement (unless otherwise
excepted) ‘‘with each client who
receives legal services from the
recipient.’’ Cases referred to private
attorneys pursuant to a recipient’s PAI
program remain cases of the recipient
and the clients in those cases remain
clients of the recipient and the client is
considered to be receiving some legal
services from the recipient. However, by
amending the language of the text of the
regulation to say that the recipient is
only required to execute a retainer
agreement ‘‘when the recipient is
providing extended service to the
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client’’ the necessity of applying the
requirement to PAI cases is removed. In
cases handled by PAI attorneys,
although the client can be said to be
receiving some legal services from the
recipient, the recipient is not providing
extended services. Although this change
to the language alone could arguably be
sufficient to remove the necessity of
applying the retainer agreement
requirement to cases being handled by
PAI attorneys, LSC believes the text of
the regulation should be further
clarified to explicitly so state.
Accordingly, LSC proposes to add a
statement to the regulation providing
that no written retainer agreement
would be required for legal services
provided to the client by a private
attorney pursuant to 45 CFR part 1614.
List of Subjects in 45 CFR Part 1611
Legal services.
For reasons set forth in the preamble,
LSC proposes to revise 45 CFR part 1611
to read as follows:
PART 1611—FINANCIAL ELIGIBILITY
Sec.
1611.1 Purpose.
1611.2 Definitions.
1611.3 Financial eligibility policies.
1611.4 Financial eligibility for legal
assistance.
1611.5 Authorized exceptions to the
recipient’s annual income ceiling.
1611.6 Representation of groups.
1611.7 Manner of determining financial
eligibility.
1611.8 Changes in financial eligibility
status.
1611.9 Retainer agreements.
Authority: 42 U.S.C. 2996e(b)(1),
2996e(b)(3), 2996f(a)(1), 2996f(a)(2); Section
509(h) of Pub. L. 104–134, 110 Stat. 1321
(1996); Pub. L. 105–119, 111 Stat. 2512
(1998).
§ 1611.1
Purpose.
This Part sets forth requirements
relating to the financial eligibility of
individual applicants for legal
assistance supported with LSC funds
and recipients’ responsibilities in
making financial eligibility
determinations. This Part is not
intended to and does not create any
entitlement to service for persons
deemed financially eligible. This Part
also seeks to ensure that financial
eligibility is determined in a manner
conducive to development of an
effective attorney-client relationship. In
addition, this Part sets forth standards
relating to the eligibility of groups for
legal assistance supported with LSC
funds. Finally, this Part sets forth
requirements relating to recipients’
responsibilities in executing retainer
agreements with clients.
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§ 1611.2
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Definitions.
(a) ‘‘Advice and counsel’’ means legal
assistance that is limited to the review
of information relevant to the client’s
legal problem(s) and counseling the
client on the relevant law and/or
suggested course of action. Advice and
counsel does not encompass drafting of
documents or making third-party
contacts on behalf of the client.
(b) ‘‘Applicable rules of professional
responsibility’’ means the rules of ethics
and professional responsibility
generally applicable to attorneys in the
jurisdiction where the recipient
provides legal services.
(c) ‘‘Applicant’’ means an individual
who is seeking legal assistance
supported with LSC funds from a
recipient. The term does not include a
group, corporation or association.
(d) ‘‘Assets’’ means cash or other
resources of the applicant or members of
the applicant’s household that are
readily convertible to cash, which are
currently and actually available to the
applicant.
(e) ‘‘Brief services’’ means legal
assistance in which the recipient
undertakes to provide a discrete and
time-limited service to a client beyond
advice and consultation, including but
not limited to activities, such as the
drafting of documents or making limited
third party contacts on behalf of a client.
(f) ‘‘Extended service’’ means legal
assistance characterized by the
performance of multiple tasks incident
to continuous representation. Examples
of extended service would include
representation of a client in litigation,
an administrative adjudicative
proceeding, alternative dispute
resolution proceeding, extended
negotiations with a third party, or other
legal representation in which the
recipient undertakes responsibility for
protecting or advancing a client’s
interest beyond advice and counsel or
brief services.
(g) ‘‘Governmental program for low
income individuals or families’’ means
any Federal, State or local program that
provides benefits of any kind to persons
whose eligibility is determined on the
basis of financial need.
(h) ‘‘Governmental program for
persons with disabilities’’ means any
Federal, State or local program that
provides benefits of any kind to persons
whose eligibility is determined on the
basis of mental and/or physical
disability.
(i) ‘‘Income’’ means actual current
annual total cash receipts before taxes of
all persons who are resident members
and contribute to the support of an
applicant’s household, as that term is
defined by the recipient. Total cash
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receipts include, but are not limited to,
money, wages and salaries before any
deduction; income from selfemployment after deductions for
business or farm expenses; regular
payments from governmental programs
for low income persons or persons with
disabilities; social security payments;
unemployment and worker’s
compensation payments; strike benefits
from union funds; veterans benefits;
training stipends; alimony; child
support payments; military family
allotments; public or private employee
pension benefits; regular insurance or
annuity payments; income from
dividends, interest, rents, royalties or
from estates and trusts; and other
regular or recurring sources of financial
support that are currently and actually
available to the applicant. Total cash
receipts do not include the value of food
or rent received by the applicant in lieu
of wages; money withdrawn from a
bank; tax refunds; gifts; compensation
and/or one-time insurance payments for
injuries sustained; non-cash benefits;
and up to $2,000 per year of funds
received by individual Native
Americans that is derived from Indian
trust income or other distributions
exempt by statute.
§ 1611.3
Financial eligibility policies.
(a) The governing body of a recipient
shall adopt policies consistent with this
part for determining the financial
eligibility of applicants and groups. The
governing body shall review its
financial eligibility policies at least once
every three years and make adjustments
as necessary. The recipient shall
implement procedures consistent with
its policies.
(b) As part of its financial eligibility
policies, every recipient shall specify
that only individuals and groups
determined to be financially eligible
under the recipient’s financial eligibility
policies and LSC regulations may
receive legal assistance supported with
LSC funds.
(c)(1) As part of its financial eligibility
policies, every recipient shall establish
annual income ceilings for individuals
and households, which may not exceed
one hundred and twenty five percent
(125%) of the current official Federal
Poverty Guidelines amounts. The
Corporation shall annually calculate
125% of the Federal Poverty Guidelines
amounts and publish such calculations
in the Federal Register as a revision to
Appendix A to this part.
(2) As part of its financial eligibility
policies, a recipient may adopt
authorized exceptions to its annual
income ceilings consistent with
§ 1611.5.
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(d)(1) As part of its financial
eligibility policies, every recipient shall
establish reasonable asset ceilings for
individuals and households. In
establishing asset ceilings, the recipient
may exclude consideration of a
household’s principal residence,
vehicles required for work, assets used
in producing income, and other assets
which are exempt from attachment
under State or Federal law.
(2) The recipient’s policies may
provide authority for waiver of its asset
ceilings for specific applicants under
unusual circumstances and when
approved by the recipient’s Executive
Director, or his/her designee. When the
asset ceiling is waived, the recipient
shall record the reasons for such waiver
and shall keep such records as are
necessary to inform the Corporation of
the reasons for such waiver.
(e) Notwithstanding any other
provision of this Part or the recipient’s
financial eligibility policies, as part of
its financial eligibility policies, every
recipient shall specify that in assessing
the income or assets of an individual
applicant who is a victim of domestic
violence, the recipient shall consider
only the assets and income of the
individual applicant and shall not
include any assets jointly held with the
perpetrator of the domestic violence.
(f) As part of its financial eligibility
policies, a recipient may adopt policies
that permit financial eligibility to be
established by reference to an
applicant’s receipt of benefits from a
governmental program for low-income
individuals or families consistent with
§ 1611.4(c).
(g) Before establishing its financial
eligibility policies, a recipient shall
consider the cost of living in the service
area or locality and other relevant
factors, including but not limited to:
(1) the number of clients who can be
served by the resources of the recipient;
(2) the population that would be
eligible at and below alternative income
and asset ceilings; and
(3) the availability and cost of legal
services provided by the private bar and
other free or low cost legal services
providers in the area.
§ 1611.4 Financial eligibility for legal
assistance.
(a) A recipient may provide legal
assistance supported with LSC funds
only to individuals whom the recipient
has determined to be financially eligible
for such assistance. Nothing in this Part,
however, prohibits a recipient from
providing legal assistance to an
individual without regard to that
individual’s income and assets if the
legal assistance is wholly supported by
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funds from a source other than LSC, and
is otherwise permissible under
applicable law and regulation.
(b) Consistent with the recipient’s
financial eligibility policies and this
Part, the recipient may determine an
applicant to be financially eligible for
legal assistance if the applicant’s assets
do not exceed the recipient’s applicable
asset ceiling established pursuant to
§ 1611.3(d)(1), or the applicable asset
ceiling has been waived pursuant
§ 1611.3(d)(2), and:
(1) The applicant’s income is at or
below the recipient’s applicable annual
income ceiling; or
(2) The applicant’s income exceeds
the recipient’s applicable annual
income ceiling but one or more of the
authorized exceptions to the annual
income ceilings, as provided in
§ 1611.5, applies.
(c) Consistent with the recipient’s
policies, a recipient may determine an
applicant to be financially eligible
without making an independent
determination of income or assets, if the
applicant’s income is derived solely
from a governmental program for lowincome individuals or families,
provided that the recipient’s governing
body has determined that the income
standards of the governmental program
are at or below 125% of the Federal
Poverty Guidelines amounts and that
the governmental program has eligibility
standards which include an assets test.
§ 1611.5 Authorized Exceptions to the
Annual Income Ceiling
(a) Consistent with the recipient’s
policies and this Part, a recipient may
determine an applicant whose income
exceeds the recipient’s applicable
annual income ceiling to be financially
eligible if the applicant’s assets do not
exceed the recipient’s applicable asset
ceiling established pursuant to
§ 1611.3(d), or the asset ceiling has been
waived pursuant to § 1611.3(d)(2), and:
(1) The applicant is seeking legal
assistance to maintain benefits provided
by a governmental program for low
income individuals or families; or
(2) The Executive Director of the
recipient, or his/her designee, has
determined on the basis of
documentation received by the
recipient, that the applicant’s income is
primarily committed to medical or
nursing home expenses and that,
excluding such portion of the
applicant’s income which is committed
to medical or nursing home expenses,
the applicant would otherwise be
financially eligible for service; or
(3) The applicant’s income does not
exceed 200% of the applicable Federal
Poverty Guidelines amount and:
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(i) The applicant is seeking legal
assistance to obtain governmental
benefits for low income individuals and
families; or
(ii) The applicant is seeking legal
assistance to obtain or maintain
governmental benefits for persons with
disabilities; or
(4) The applicant’s income does not
exceed 200% of the applicable Federal
Poverty Guidelines amount and the
recipient has determined that the
applicant should be considered
financially eligible based on
consideration of one or more of the
following factors as applicable to the
applicant or members of the applicant’s
household:
(i) Current income prospects, taking
into account seasonal variations in
income;
(ii) Unreimbursed medical expenses
and medical insurance premiums;
(iii) Fixed debts and obligations;
(iv) Expenses such as dependent care,
transportation, clothing and equipment
expenses necessary for employment, job
training, or educational activities in
preparation for employment;
(v) Non-medical expenses associated
with age or disability;
(vi) Current taxes; or
(vii) Other significant factors that the
recipient has determined affect the
applicant’s ability to afford legal
assistance.
(b) In the event that a recipient
determines that an applicant is
financially eligible pursuant to this
section and is provided legal assistance,
the recipient shall document the basis
for the financial eligibility
determination. The recipient shall keep
such records as may be necessary to
inform the Corporation of the specific
facts and factors relied on to make such
determination.
§ 1611.6
Representation of groups.
(a) A recipient may provide legal
assistance to a group, corporation,
association or other entity if it provides
information showing that it lacks, and
has no practical means of obtaining,
funds to retain private counsel and
either:
(1) The group, or for a nonmembership group, the organizing or
operating body of the group, is primarily
composed of individuals, who would be
financially eligible for legal assistance
under the Act; or
(2) The group has as a principal
activity the delivery of services to those
persons in the community who would
be financially eligible for LSC-funded
legal assistance and the legal assistance
sought relates to such activity.
(b)(1) In order to make a
determination that a group, corporation,
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15:14 May 23, 2005
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association or other entity is eligible for
legal services as required by paragraph
(a) of this section, a recipient shall
consider the resources available to the
group, such as the group’s income and
income prospects, assets and obligations
and either:
(i) For a group primarily composed of
individuals who would be financially
eligible for LSC-funded legal assistance
under the Act, whether the
characteristics of the persons
comprising the group are consistent
with financial eligibility under the Act;
or
(ii) For a group having as a principal
activity the delivery of services to those
persons in the community who would
be financially eligible for LSC-funded
legal assistance under the Act whether
the characteristics of the persons served
by the group are consistent with
financial eligibility under the Act and
whether the legal assistance sought
relates to such activity of the group.
(2) A recipient shall collect
information that reasonably
demonstrates that the group,
corporation, association or other entity
meets the eligibility criteria set forth
herein.
(c) The eligibility requirements set
forth herein apply only to legal
assistance supported by funds from
LSC, provided that any legal assistance
provided by a recipient, regardless of
the source of funds supporting the
assistance, must be otherwise
permissible under applicable law and
regulation.
§ 1611.7 Manner of determining financial
eligibility.
(a)(1) In making financial eligibility
determinations regarding individual
applicants, a recipient shall make
reasonable inquiry regarding sources of
the applicant’s income, income
prospects and assets. The recipient shall
record income and asset information in
the manner specified in this section.
(2) In making financial eligibility
determinations regarding groups seeking
LSC-supported legal assistance, a
recipient shall follow the requirements
set forth in § 1611.6(b) of this Part.
(b) A recipient shall adopt simple
intake forms and procedures to obtain
information from applicants and groups
to determine financial eligibility in a
manner that promotes the development
of trust between attorney and client. The
forms shall be preserved by the
recipient.
(c) If there is substantial reason to
doubt the accuracy of the financial
eligibility information provided by an
applicant or group, a recipient shall
make appropriate inquiry to verify the
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29709
information, in a manner consistent
with the attorney-client relationship.
(d) When one recipient has
determined that a client is financially
eligible for service in a particular case
or matter, that recipient may request
another recipient to extend legal
assistance or undertake representation
on behalf of that client in the same case
or matter in reliance upon the initial
financial eligibility determination. In
such cases, the receiving recipient is not
required to review or redetermine the
client’s financial eligibility unless there
is a change in financial eligibility status
as described in § 1611.8 or there is
substantial reason to doubt the validity
of the original determination, provided
that the referring recipient provides and
the receiving recipient retains a copy of
the intake form documenting the
financial eligibility of the client.
§ 1611.8
status.
Change in financial eligibility
(a) If, after making a determination of
financial eligibility and accepting a
client for service, the recipient becomes
aware that a client has become
financially ineligible through a change
in circumstances, a recipient shall
discontinue representation supported
with LSC funds if the change in
circumstances is sufficient, and is likely
to continue, to enable the client to
afford private legal assistance, and
discontinuation is not inconsistent with
applicable rules of professional
responsibility.
(b) If, after making a determination of
financial eligibility and accepting a
client for service, the recipient later
determines that the client is financially
ineligible on the basis of later
discovered or disclosed information, a
recipient shall discontinue
representation supported with LSC
funds if the discontinuation is not
inconsistent with applicable rules of
professional responsibility.
§ 1611.9
Retainer agreements.
(a) When a recipient provides
extended service to a client, the
recipient shall execute a written retainer
agreement with the client. The retainer
agreement shall be executed when
representation commences or as soon
thereafter as is practicable. Such
retainer agreement must be in a form
consistent with the applicable rules of
professional responsibility and
prevailing practices in the recipient’s
service area and shall include, at a
minimum, a statement identifying the
legal problem for which representation
is sought, and the nature of the legal
services to be provided.
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(b) No written retainer agreement is
required for advice and counsel or brief
service provided by the recipient to the
client or for legal services provided to
the client by a private attorney pursuant
to 45 CFR part 1614.
(c) The recipient shall maintain
copies of all retainer agreements
generated in accordance with this
section.
Appendix A—Legal Services
Corporation Poverty Guidelines
FOR FURTHER INFORMATION CONTACT:
Note: Appendix A: The Corporation is not
requesting comments on the current
Appendix. The Appendix is revised
annually, after the Department of Health and
Human Services issues the new Federal
Poverty Guidelines for that year.
Victor M. Fortuno,
General Counsel and Vice President for Legal
Affairs.
[FR Doc. 05–10061 Filed 5–23–05; 8:45 am]
BILLING CODE 7050–01–P
DEPARTMENT OF DEFENSE
48 CFR Part 246
[DFARS Case 2003–D027]
Defense Federal Acquisition
Regulation Supplement; Quality
Assurance
Department of Defense (DoD).
ACTION: Proposed rule with request for
comments.
AGENCY:
SUMMARY: DoD is proposing to amend
the Defense Federal Acquisition
Regulation Supplement (DFARS) to
update text pertaining to Government
contract quality assurance requirements.
This proposed rule is a result of a
transformation initiative undertaken by
DoD to dramatically change the purpose
and content of the DFARS.
DATES: Comments on the proposed rule
should be submitted in writing to the
address shown below on or before July
25, 2005, to be considered in the
formation of the final rule.
ADDRESSES: You may submit comments,
identified by DFARS Case 2003–D027,
using any of the following methods:
Æ Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
Æ Defense Acquisition Regulations
Web site: https://emissary.acq.osd.mil/
dar/dfars.nsf/pubcomm. Follow the
instructions for submitting comments.
Æ E-mail: dfars@osd.mil. Include
DFARS Case 2003–D027 in the subject
line of the message.
Æ Fax: (703) 602–0350.
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15:14 May 23, 2005
Jkt 205001
Æ Mail: Defense Acquisition
Regulations Council, Attn: Ms. Deborah
Tronic, OUSD (AT&L) DPAP (DAR),
IMD 3C132, 3062 Defense Pentagon,
Washington, DC 20301–3062.
Æ Hand Delivery/Courier: Defense
Acquisition Regulations Council,
Crystal Square 4, Suite 200A, 241 18th
Street, Arlington, VA 22202–3402.
All comments received will be posted
to https://emissary.acq.osd.mil/dar/
dfars.nsf.
Ms.
Deborah Tronic, (703) 602–0289.
SUPPLEMENTARY INFORMATION:
A. Background
DFARS Transformation is a major
DoD initiative to dramatically change
the purpose and content of the DFARS.
The objective is to improve the
efficiency and effectiveness of the
acquisition process, while allowing the
acquisition workforce the flexibility to
innovate. The transformed DFARS will
contain only requirements of law, DoDwide policies, delegations of FAR
authorities, deviations from FAR
requirements, and policies/procedures
that have a significant effect beyond the
internal operating procedures of DoD or
a significant cost or administrative
impact on contractors or offerors.
Additional information on the DFARS
Transformation initiative is available at
https://www.acq.osd.mil/dpap/dfars/
transf.htm.
This proposed rule is a result of the
DFARS Transformation initiative. The
proposed DFARS changes—
Æ Update and clarify requirements for
Government contract quality assurance
and use of warranties;
Æ Delete unnecessary definitions and
unnecessary text on technical
requirements matters, responsibilities of
contract administration offices, and
material inspection and receiving
reports; and
Æ Delete text on preparation of
quality assurance instructions, use of
quality inspection approval stamps, and
information on types of quality
evaluation data. This text will be
relocated to the new DFARS companion
resource, Procedures, Guidance, and
Information (PGI), available at https://
www.acq.osd.mil/dpap/dars/pgi.
This rule was not subject to Office of
Management and Budget review under
Executive Order 12866, dated
September 30, 1993.
B. Regulatory Flexibility Act
DoD does not expect this rule to have
a significant economic impact on a
substantial number of small entities
within the meaning of the Regulatory
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Sfmt 4702
Flexibility Act, 5 U.S.C. 601, et seq.,
because the rule makes no significant
change to DoD contracting policy.
Therefore, DoD has not performed an
initial regulatory flexibility analysis.
DoD invites comments from small
businesses and other interested parties.
DoD also will consider comments from
small entities concerning the affected
DFARS subparts in accordance with 5
U.S.C. 610. Such comments should be
submitted separately and should cite
DFARS Case 2003–D027.
C. Paperwork Reduction Act
The Paperwork Reduction Act does
not apply because the rule does not
impose any information collection
requirements that require the approval
of the Office of Management and Budget
under 44 U.S.C. 3501, et seq.
List of Subjects in 48 CFR Part 246
Government procurement.
Michele P. Peterson,
Editor, Defense Acquisition Regulations
System.
Therefore, DoD proposes to amend 48
CFR part 246 as follows:
1. The authority citation for 48 CFR
part 246 continues to read as follows:
Authority: 41 U.S.C. 421 and 48 CFR
Chapter 1.
PART 246—QUALITY ASSURANCE
246.101
[Removed]
2. Section 246.101 is removed.
3. Section 246.102 is amended by
revising paragraph (1) to read as follows:
246.102
Policy.
*
*
*
*
*
(1) Develop and manage a systematic,
cost-effective Government contract
quality assurance program to ensure that
contract performance conforms to
specified requirements. Apply
Government quality assurance to all
contracts for services and products
designed, developed, purchased,
produced, stored, distributed, operated,
maintained, or disposed of by
contractors.
*
*
*
*
*
4. Section 246.103 is revised to read
as follows:
246.103 Contracting office
responsibilities.
(1) The contracting office must
coordinate with the quality assurance
activity before changing any quality
requirement.
(2) The activity responsible for
technical requirements may prepare
instructions covering the type and
extent of Government inspections for
E:\FR\FM\24MYP1.SGM
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Agencies
[Federal Register Volume 70, Number 99 (Tuesday, May 24, 2005)]
[Proposed Rules]
[Pages 29695-29710]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-10061]
=======================================================================
-----------------------------------------------------------------------
LEGAL SERVICES CORPORATION
45 CFR Part 1611
Financial Eligibility
AGENCY: Legal Services Corporation.
ACTION: Notice of proposed rulemaking.
-----------------------------------------------------------------------
SUMMARY: The Legal Services Corporation (``LSC'' or ``Corporation'') is
republishing for additional comment previously proposed amendments
(with certain additional revisions) to its regulations relating to
financial eligibility for LSC-funded legal services. The proposed
revisions are intended to reorganize the regulation to make it easier
to read and follow; simplify and streamline the requirements of the
rule to ease administrative burdens faced by LSC recipients in
implementing the regulation and to aid LSC in enforcement of the
regulation; and to clarify the focus of the regulation on the financial
eligibility of applicants for LSC-funded legal services.
DATES: Comments must be submitted on or before June 23, 2005.
ADDRESSES: Comments must be submitted in writing and may be sent by
regular mail, or may be transmitted by fax or email to: Mattie C.
Condray, Senior Assistant General Counsel, Office of Legal Affairs,
Legal Services Corporation, 3333 K. St., NW., Washington, DC 20007-
3522; (202) 337-6519 (fax); mcondray@lsc.gov (e-mail).
FOR FURTHER INFORMATION CONTACT: Mattie C. Condray, Senior Assistant
General Counsel, Office of Legal Affairs, Legal Services Corporation,
3333 K. St., NW., Washington, DC 20007-3522; (202) 295-1624 (phone);
(202) 337-6519 (fax); mcondray@lsc.gov (e-mail).
SUPPLEMENTARY INFORMATION: Section 1007(a) of the Legal Services
Corporation Act requires LSC to establish guidelines, including setting
maximum income levels, for the determination of applicants' financial
eligibility for LSC-funded legal assistance. Part 1611 implements this
provision, setting forth the requirements relating to determination and
documentation of client financial eligibility.
Procedural Background
On June 30, 2001, LSC initiated a Negotiated Rulemaking and
appointed a Working Group comprised of representatives of LSC
(including the Office of Inspector General), the National Legal Aid and
Defenders Association, the Center for Law and Social Policy, the
American Bar Association's Standing Committee on Legal Aid and Indigent
Defendants and a number of individual LSC recipient programs. The
Negotiated Rulemaking Working Group met three times throughout 2002 and
developed a Draft Notice of Proposed Rulemaking (NPRM) which was the
basis for the NPRM published by LSC on November 22, 2002 proposing
significant revisions to to Part 1611 (67 FR 70376). LSC received 15
comments on that NPRM. Except as specifically noted in the Section-by-
Section analysis below, the comments LSC received either affirmatively
supported or raised no objection to the proposals in the November 2002
NPRM.\1\
---------------------------------------------------------------------------
\1\ For additional discussion of the Negotiated Rulemaking
Working Group, see 67 FR 70376 (November 22, 2002).
---------------------------------------------------------------------------
Upon receipt of the comments, LSC staff prepared a Draft Final Rule
discussing the comments and making permanent the proposed revisions.
[[Page 29696]]
However, on the eve of the January 31-February 1, 2003 Board of
Directors meeting at which the Draft Final Rule was scheduled to be
considered, LSC received a request from Representative James
Sensenbrenner, Chairman of the U.S. House of Representatives Judiciary
Committee, to suspend action on the rulemaking pending the confirmation
of new LSC Board of Directors members appointed by President Bush. The
then-LSC Operations and Regulations Committee deferred to Chairman
Sensenbrenner's request. After the confirmation of the nine newly
appointed Board members, the reconsitituted Operations and Regulations
Committee further deferred action on the rulemaking pending the
appointment of a new LSC President. After the arrival of the new LSC
President in January 2004, the reconstituted Operations and Regulations
Committee resumed consideration of the Part 1611 rulemaking.
At its meetings of May 1, 2004, June 5, 2004 and September 11,
2004, the Operations and Regulations Committee discussed and provided
policy direction to staff on the two aspects of the proposed changes to
the regulations about which LSC and the field had failed to achieve
consensus during the Working Group meetings--retainer agreements and
group representation. The Committee reviewed these proposals and the
remainder of the proposed revisions to Part 1611 at its meeting of
April 1, 2005. At the meeting of the full Board of Directors on April
30, 2005, upon the recommendation of the Committee, the Board
determined that because two years has passed since the publication of
the November 2002 NPRM, rather than adopting a final rule amending Part
1611, the most prudent course of action would be to republish a revised
NPRM for public comment. Accordingly, except for the retainer agreement
and group eligibility sections, LSC is proposing the same revisions
(with only a few, non-substantive differences) as LSC proposed in
November 2002 and requests public comment thereon.
Proposed Revisions to Part 1611
While specific proposed revisions are discussed in greater detail
in the Section-by-Section analysis below, it should be noted that the
proposed revisions reflect several overall goals of the Working Group:
reorganization of the regulation to make it easier to read and follow;
simplification and streamlining of the requirements of the rule to ease
administrative burdens faced by LSC recipients in implementing the
regulation, facilitate compliance and aid LSC in enforcement of the
regulation; and clarification of the focus of the regulation on the
financial eligibility of applicants for LSC-funded legal services as an
issue separate from decisions on whether to accept a particular client
for service. In particular, LSC is proposing to significantly
reorganize and simplify the sections of the rule which set forth the
various requirements relating to establishment of recipient annual
income and asset ceilings, authorized exceptions and determinations of
eligibility. These changes are intended to clarify the regulation and
include substantive changes to make intake simpler and less burdensome
and render basic financial eligibility determinations easier for
recipients to make. LSC is also proposing to move the existing
provisions on group representation, with some amendment, to a separate
section of the regulation. Finally, LSC is proposing simplification and
clarification of the retainer agreement requirement.
One other general issue merits discussion. Section 509(h) of the FY
1996 LSC appropriations act, Public Law 104-134, provides that, among
other records, eligibility records ``shall be made available to any
auditor or monitor of the recipient * * * except for such records
subject to the attorney-client privilege.'' This provision has been
retained in each subsequent appropriations measure and continues to be
in force. During the prior stages of this rulemaking, there had been
some discussion and consideration of having this language expressly
incorporated into Part 1611. LSC continues to believe that, as 509(h)
covers significantly more than eligibility records, having a full
discussion of the meaning of 509(h) in the context of 1611, which
addresses only financial eligibility issues, is not appropriate.
Accordingly, LSC does not propose to include regulatory language
implementing 509(h) with respect to records covered by this Part. For a
fuller discussion of this issue, see the preamble to the November 22,
2002 NPRM, 67 FR 70376.
Title of Part 1611
LSC proposes to change the title of Part 1611 from ``Eligibility''
to ``Financial Eligibility.'' This proposed change is intended, first,
to make clear that with respect to individuals seeking LSC-funded legal
assistance, the standards of this part deal only with the financial
eligibility of such persons. LSC believes this change will help clarify
that a finding of financial eligibility under Part 1611 does not create
an entitlement to service. Rather, financial eligibility is merely a
threshold question and the issue of whether any otherwise eligible
applicant will be provided with legal assistance is a matter for the
recipient to determine with reference to its priorities and resources.
In addition, this part does not address eligibility based on
citizenship or alienage status; those eligibility requirements are set
forth in Part 1626 of LSC's regulations, Restrictions on Legal
Assistance to Aliens.
Section-by-Section Analysis
Section 1611.1--Purpose
LSC is proposing to revise this section to make clear that the
standards of this part concern only the financial eligibility of
persons seeking LSC-funded legal assistance and that a finding of
financial eligibility under Part 1611 does not create an entitlement to
service. In addition, LSC proposes to remove the language in the
current regulation referring to giving preferences to ``those least
able to obtain legal assistance.'' Although the original LSC Act
contained language indicating that recipients should provide
preferences in service to the poorest among applicants, that language
was deleted when the Act was reauthorized in 1977 and has remained out
of the legislation ever since. Moreover, section 504(a)(9) of the FY
1996 appropriations act, Public Law 104-134 (incorporated by reference
in the current appropriations act and implemented by regulation at 45
CFR part 1620) provides that recipients are to make service
determinations in accordance with written priorities, which take into
account factors other than the relative poverty among applicants. Thus,
as there is no statutory basis for a preference for those least able to
afford assistance and because LSC believes that the regulation should
focus on financial eligibility determinations without reference to
issues relating to determinations by a recipient to provide services to
a particular applicant, such language should be removed from the
regulation. LSC also proposes to add language specifying that this Part
also sets forth financial standards for groups seeking legal assistance
supported by LSC funds. Finally, LSC proposes to include a reference to
the retainer agreement requirement in the purpose section to provide a
notice at the beginning of the regulation that this subject is included
in Part 1611.
Section 1611.2--Definitions
LSC proposes to add definitions for several terms and to amend the
[[Page 29697]]
definitions for each of the existing terms currently defined in the
regulation. LSC believes that the new definitions and the amended
definitions will help to make the regulation more easily
comprehensible.
Section 1611.2(a)--Advice and Counsel
LSC proposes to add a definition of the term ``advice and counsel''
as that term appears in proposed section 1611.9, Retainer Agreements.
Under the proposed definition, ``advice and counsel'' would be defined
as limited legal assistance that involves the review of information
relevant to the client's legal problem(s) and counseling the client on
the relevant law or action(s) to take to address the legal problem(s).
LSC anticipates that advice and counsel would generally be
characterized by a one-time or very short term relationship between the
attorney and the client. Advice and counsel does not encompass drafting
of documents or making third-party contacts on behalf of the client.
Thus, for example, advising a client of what notice a landlord is
required to provide to a tenant before evicting the tenant would fall
under ``advice and counsel,'' but making a phone call to a landlord to
prevent the landlord from evicting a tenant would not be considered
``advice and counsel.''
Section 1611.2(b)--Applicable Rules of Professional Responsibility
LSC proposes to add a definition of the term ``applicable rules of
professional responsibility'' as that term appears in proposed sections
1611.8, Change in Financial Eligibility Status and 1611.9, Retainer
Agreements. This definition is intended to make clear that the
references in the regulation refer to the rules of ethics and
professional responsibility applicable to attorneys in the jursidiction
where the recipient either provides legal services or maintains its
records.
Section 1611.2(c)--Applicant
Consistent with the intention throughout to keep the focus of the
regulation on the standards and criteria for determining the financial
eligibility of persons seeking legal assistance supported with LSC
funds, LSC proposes to use the term ``applicant'' throughout the
regulation to emphasize the distinction between applicants, clients,
and persons seeking or receiving assistance supported by other than LSC
funds. Accordingly, LSC proposes to add a definition of applicant
providing that an applicant is an individual seeking legal assistance
supported with LSC funds. Groups, corporations and associations would
be specifically excluded from this definition, as the eligibility of
groups would be addressed wholly within proposed section 1611.6.
Recipients currently may provide legal assistance without regard to
a person's financial eligibility under Part 1611 when the assistance is
supported wholly by non-LSC funds. LSC does not propose to change this
(in fact, LSC proposes to restate this principle in proposed section
1611.4(a)) and believes that the use of the term applicant as proposed
herein will help to clarify the application of the rule.
Section 1611.2(d)--Assets
LSC proposes to add a definition of the term assets to the
regulation. The proposed definition, ``cash or other resources that are
readily convertible to cash, which are currently and actually available
to the applicant,'' is intended to provide some guidance to recipients
as to what is meant by the term assets, yet provide considerable
latitude to recipients in developing a description of assets that
addresses local concerns and conditions. The key concepts intended in
this definition are (1) ready convertibility to cash; and (2)
availability of the resource to the applicant.
Although the term is not defined in the regulation, current section
1611.6(c) states that ``assets considered shall include all liquid and
non-liquid assets. * * *'' The intent of this requirement is that
recipients are supposed to consider all assets upon which the applicant
could draw in obtaining private legal assistance. While there was no
intent to change the underlying requirement, in discussing the issues
of assets and asset ceilings in the Working Group it became apparent
that the terms ``liquid'' and ``non-liquid'' were obscuring
understanding of the regulation. To some, the term ``non-liquid''
implied something not readily convertible to cash, while to others the
term implied an asset that was simply something other than cash,
without regard to the ease of converting the asset to cash. Thus, the
Working Group decided that the terms ``liquid'' and ``non-liquid''
should be eliminated and that the regulation should focus instead on
the ready convertibility of the asset to cash.
The other key concept in the definition of asset is the
availability of the resource to the applicant. Although the current
regulation notes that the recipient's asset guidelines ``shall take
into account impediments to an individual's access to assets of the
family unit or household,'' the Working Group was of the opinion that
this principle could be more clearly articulated. LSC believes that the
proposed language accomplishes that purpose.
Section 1611.2(e)--Brief Services
LSC proposes to add a definition of the term ``brief services'' as
it is used in proposed section 1611.9, Retainer Agreements. LSC notes
that brief services is legal assistance characterized primarily by
being distinguishable from both extended service and advice and
counsel. Under the proposed defintion, brief service is the performance
of a discrete task (or tasks) which are not incident to continuous
representation in a case but which involve more than the mere provision
of advice and counsel. Examples of brief services would include
activities such as the drafting of documents or personalized assistance
with the completion of pleadings being prepared and filed by pro se
litigants, and making limited third-party contacts on behalf of a
client in a short time period.
Section 1611.2(f)--Extended Service
LSC proposes to add a definition of the term ``extended service''
as that term is used in proposed section 1611.9, Retainer Agreements.
As defined, extended service would mean legal assistance characterized
by the performance of multiple tasks incident to continuous
representation in which the recipient undertakes responsibility for
protecting or advancing the client's interests beyond advice and
counsel or brief services. Examples of extended service would include
representation of a client in litigation, administrative adjudicative
proceeding, alternate dispute resolution proceeding, or extended
negotiations with a third party.
Section 1611.2(f)--Governmental Program for Low Income Individuals or
Families
LSC proposes to change the term that is used in the regulation from
``governmental program for the poor'' to ``governmental program for low
income individuals and families.'' This change is not intended to
create any substantive change in the current definition, but merely
reflect preferred nomenclature.
Section 1611.2(g)--Governmental Program for Persons With Disabilities
LSC is proposing to add a definition of the term ``governmental
program for persons with disabilities.'' LSC proposes to include in the
authorized exceptions to the annual income ceilings an exception
relating to applicants seeking to obtain or maintain govermental
benefits for persons with disabilities. Accordingly, it is appropriate
to include
[[Page 29698]]
a proposed definition for this term. The proposed definition, ``any
Federal, State or local program that provides benefits of any kind to
persons whose eligibility is determined on the basis of mental and/or
physical disability,'' is intended to be similar in structure and
application to the definition of the term ``governmental program for
low income individuals and families.''
Section 1611.2(h)--Income
LSC proposes to revise the current definition of income to refer to
the total cash receipts of a ``household,'' instead of a ``family
unit'' and to make clear that recipients have the discretion to define
the term household in any reasonable manner. Currently, the definition
of income refers to ``family unit,'' while the phrase ``household or
family unit'' appears in the section on asset ceilings. It appears that
there is no difference intended by the use of different terms in these
sections and LSC believes that it is appropriate to simplify the
regulation to use the same single term in each provision, without
creating a substantive change in the meaning of either term. LSC
proposes to use ``household'' instead of ``family unit'' because it is
a simpler, more understandable term.
As noted above, LSC does not intend the use of the term
``household'' to have a different meaning from the current term
``family unit.'' Under current guidance from the LSC Office of Legal
Affairs, recipients have considerable latitude in defining the term
``family unit.'' Specifically, OLA External Opinion No. EX-2000-1011
states:
Neither the LSC Act nor the LSC regulations define ``family
unit'' for client eligibility purposes. The Corporation will defer
to recipient determinations on this issue, within reason. Recipients
may consider living arrangements, familial relationships, legal
responsibility, financial responsibility or family unit definitions
used by government benefits agencies, amongst other factors, in
making such decisions.
LSC intends that this standard would also apply to definitions of
``household'' and the proposed definition would make this clear.
Field representatives on the Working Group and several comments on
the November 2002 NPRM also suggested deleting the words ``before
taxes'' from the definition of income. Such a change is desirable, they
contend, because automatically deducted taxes are not available for an
applicant's use and the failure to take current taxes into account in
determining income has an adverse impact on the working poor. While it
is undoubtedly true that automatically deducted taxes are not available
to an applicant, LSC does not believe that the definition of income is
the appropriate place in the regulation to deal with this issue.
Taking the phrase ``before taxes'' out of the definition of income
would effectively change the meaning of income from gross income to net
income. The term income has meant gross income since the original
adoption of the financial eligibility regulation in 1976. See 41 FR
51604, at 51606, November 23, 1976. The maximum income guidelines are
based on the Department of Health and Human Services (DHHS) Federal
Poverty Guidelines amounts. DHHS' Federal Poverty Guidelines are, by
law, based on the Census Bureau's Federal Poverty Thresholds, which are
calculated using gross income before taxes. 42 U.S.C. 9902(2); Office
of Management and Budget Directive No. 14 (May 1978). Changing the
definition of income effectively from gross to net would introduce two
different uses of the term income into the regulations (one use in the
income guidelines published annually by LSC in Appendix A to Part 1611
and another use in the text of the regulation). This would have
significant repercussions in the application of the regulation. LSC
believes that this action would cause greater confusion. None of the
comments previously received supporting removal of ``before taxes''
from the definition of income address this issue. Moreover, LSC
believes that the practical problem (that taxes, indeed, are funds
unavailable to the applicant), is better addressed by considering taxes
as a separate factor which can be considered by the recipient in making
financial eligibility determinations. LSC invites comment on this
issue. This matter is presented in greater detail in the discussion of
proposed section 1611.5, below.
In addition, LSC proposes to move the information on what is
encompassed by the term ``total cash receipts'' into the definition of
income. LSC believes that having this information in the definition of
income, rather than in a separate definition will make the regulation
easier to understand, particularly as the term ``total cash receipts''
is used only in the definition of income. In incorporating the language
on ``total cash receipts,'' LSC proposes to take the current definition
of the term without any substantive amendment, but reorganized to make
it easier to understand. Specifically, LSC proposes to separate the
definition into two sentences, one of which sets forth those things
which are included in total cash receipts and one which sets forth
those things which are specifically excluded from the definition of
total cash receipts. It is worth noting that the list of items included
is not intended to be exhaustive, while the list of items to be
excluded is intended to be exhaustive.
Finally, LSC wishes to restate in this preamble guidance on the
treatment of Indian trust fund monies in making income determinations.
Several provisions of Federal law regulate whether or not income or
interests in Indian trusts are taxable or should be considered as
resources or income for Federal benefits. See 25 U.S.C. 1407-1408; 25
U.S.C. 117a-117c. Under the terms of those laws, LSC has determined
that recipients may disregard up to $2000 per year of funds received by
individual Native Americans that are derived from income or interests
in Indian trusts from being considered income for the purpose of
determining financial eligibility of Native American applicants for
service, and that such funds or interests of individual Native
Americans in trust or restricted lands should not be considered as a
resource for the purpose of LSC financial eligibility. See LSC Office
of Legal Affairs External Opinion 99-17, August 27, 1999.
As noted in External Opinion 99-17, the exclusion applies only to
funds and other interests held in trust by the Federal government and
investment income accrued therefrom. The following have been found to
qualify for the exclusion from income in determining eligibility for
various government benefits: income from the sale of timber from land
held in trust; income derived from farming and ranching operations on
reservation land held in trust by the Federal government; income
derived from rentals, royalties, and sales proceeds from natural
resources of land held in trust; sales proceeds from crops grown on
land held in trust; and use of land held in trust for grazing purposes.
On the other hand, per capita distributions of revenues from gaming
activity on tribal trust property are not protected because such funds
are not held in trust by the Federal government. Thus, such
distributions are considered to be income for purposes of determining
LSC financial eligibility.
Total Cash Receipts
LSC proposes to delete the definition of ``total cash reciepts,''
currently at section 1611.2(h), as a separately defined term in the
regulation. Rather, LSC proposes to reorganize the information
contained in the definition and move it directly into the definition of
``income.'' As noted above, the only place the term ``total cash
reciepts'' is
[[Page 29699]]
used is in the defintion of ``income'' and LSC believes that having a
separate definition for ``total cash reciepts'' is cumbersome and
unnecessary.
Section 1611.3--Financial Eligibility Policies
LSC proposes to create a new section 1611.3, Financial Eligibility
Policies, based on requirements currently found in sections 1611.5(a),
1611.3(a)-(c) and 1611.6. The new section 1611.3 would address in one
section recipients' responsibilities for adopting and implementing
financial eligibility policies. Under the proposed new section, the
current requirement that recipients' governing bodies have to adopt
policies for determining financial eligibility would be retained. LSC
proposes, however, to change the current requirement for an annual
review of these policies and instead require recipients' governing
bodies to conduct triennial reviews of policies. The Working Group
agreed that an annual review was unnecessary and has tended to result
in rather pro forma reviews of policies. In contrast, a triennial
review requirement would be sufficient to ensure that financial
eligibility policies remain relevant and would encourage a more
thorough and thoughtful review when such review is undertaken. The
section would also add an express requirement that recipients adopt
implementing procedures. While this is already implicit in the current
regulation, LSC believes it would be better for this requirement to be
expressly stated. Such implementing procedures could be adopted either
by a recipient's governing body or by the recipient's management.
Proposed section 1611.3 would also contain certain minimum
requirements for the content of recipient's financial eligibility
policies. Specifically, LSC proposes that the recipient's financial
eligibility policy must:
Specify that only applicants for service determined to be
financially eligible under the policy may be further considered for
LSC-funded service;
Establish annual income ceilings of no more than 125% of
the current DHHS Federal Poverty Guidelines amounts;
Establish asset ceilings; and
Specify that, notwithstanding any other provisions of the
regulation or the recipient's financial eligibility policies, in
assessing the financial eligibility of an individual known to be a
victim of domestic violence, the recipient shall consider only the
income and assets of the individual applicant and shall not consider
any assets jointly held with the abuser.
In establishing income and asset ceilings, the recipient would have
to consider the cost of living in the locality; the number of clients
who can be served by the resources of the recipient; the potentially
eligible population at various ceilings; and the availability of other
sources of legal assistance. With respect to assets of domestic
violence victims jointly held with their abusers, this requirement
applies when the applicant has made the recipient aware that he or she
is a victim of domestic violence.
In addition, LSC proposes to permit recipients to adopt financial
eligibility policies which provide for authorized exceptions to the
annual income ceiling pursuant to proposed section 1611.5 and for
waiver of the asset ceiling for an applicant in a particular case under
unusual circumstances and when approved by the Executive Director or
his/her designee. Finally, LSC proposes to permit recipients to adopt
financial eligibility policies which permit financial eligibility to be
established by reference to an applicant's receipt of benefits from a
governmental program for low-income individuals or families consistent
with proposed section 1611.4(b).
These proposed provisions are, with two exceptions, based directly
on current requirements with a few substantive changes. First among the
changes, recipients would no longer be required to routinely submit
their asset ceilings to LSC. This requirement appears to serve little
or no purpose, as compliance with this requirement has been spotty and
LSC has taken no action to obtain the information from recipients which
have not automatically submitted it. Moreover, the information
collected is not being put to any routine use. In addition, LSC has not
had a parallel requirement for the submission of income ceilings. The
Working Group determined that this requirement could be eliminated
without any adverse effect on program compliance with or Corporation
enforcement of the regulation.
Another substantive change is that recipients would be permitted to
provide in their financial eligibility policies for the exclusion of
(in addition to a primary residence, as provided for in the existing
regulation) vehicles, assets used in producing income (such as a
farmer's tractor or a carpenter's tools) and other assets excluded from
attachment under State or Federal law from the calculation of assets.
In identifying other assets excluded from attachment under State or
Federal law, LSC has in mind assets that are excluded from bankruptcy
proceedings or other assets that may not be attached for the
satisfaction of a debt, etc.
There was discussion within the Working Group about the appropriate
scope of this provision. Field representatives suggested that the list
of exclusions should be illustrative, and not exhaustive, allowing
recipients greater discretion in developing asset ceilings. Four of the
comments LSC received on the November 2002 NPRM agreed with the
suggestion that the list should be illustrative rather than exhaustive.
LSC, however, prefers to retain the approach in the current regulation
in which the list of excludable assets is set forth in toto. LSC
believes that this approach emphasizes the policy that most assets are
to be considered and maintains a basic level of consistency nationally
with respect to this issue. However, LSC does agree that the regulation
could afford recipients some additional flexibility in developing asset
ceilings, consistent with the policy articulated above. The Working
Group believes that the proposed language meets those objectives,
particularly in light of the proposed amendment to the asset ceiling
waiver standard discussed below. LSC invites comment on whether the
list should be illustrative or exhaustive. LSC also invites comment on
whether additional specific assets should be included in the list of
excludable assets and, if so, what items might be appropriate.
LSC is also proposing to change the asset ceiling waiver standard
slightly. The current regulation permits waiver in ``unusual or
extremely meritorious situations;'' the proposed rule would permit
waiver in ``unusual circumstances.'' The Working Group determined that
the current language is unnecessarily stringent and that it is unclear
what the difference is intended to be between ``unusual'' and
``extremely meritorious.'' It was suggested in the Working Group that
the standard should be ``where appropriate.'' LSC, however, felt that
the regulation should continue to reflect the policy that waivers of
the asset ceilings should only be granted sparingly and not as a matter
of course. The Working Group agreed that the revised language
accomplishes this goal, while providing some additional appropriate
discretion to recipients. In addition, where the current rule requires
all waiver decisions to be made by the Executive Director, LSC proposes
to permit those decisions to be made by the Executive Director or his/
her designee. LSC believes it is important that a person in significant
authority be involved in making asset ceiling waiver decisions,
[[Page 29700]]
but recognizes that, especially as more recipients have consolidated
and now serve larger areas, it is important for recipients to have the
discretion to delegate certain authority to regional or branch office
managers or directors to increase administrative efficiency.
The first totally new element is the proposed language regarding
victims of domestic violence. This proposal implements LSC's FY 1998
appropriations law. Specifically, section 506 of that act provides:
In establishing the income or assets of an individual who is a
victim of domestic violence, under section 1007(a)(2) of the Legal
Services Corporation Act (42 U.S.C. 2996f(a)(2)), to determine if
the individual is eligible for legal assistance, a recipient
described in such section shall consider only the assets and income
of the individual and shall not include any jointly held assets.
Although this law has been in effect since 1997, it has never been
formally incorporated into Part 1611. This provision of law applies
regardless of whether it appears in the regulation. However,
incorporating this language into the regulation is appropriate,
particularly in light of the goal of this rulemaking to clarify the
requirements relating to financial eligibility determinations.
Finally, the proposal to permit recipients to adopt financial
eligibility policies which permit financial eligibility to be
established by reference to an applicant's receipt of benefits from a
governmental program for low-income individuals or families consistent
with proposed section 1611.4(b) is also new. This proposal is discussed
in greater detail below.
Section 1611.4--Financial Eligibility for Legal Assistance
This proposed section would set forth the basic requirement that
recipients may provide legal assistance supported with LSC funds only
to those individuals whom the recipient has determined are financially
eligible for such assistance pursuant to their policies, consistent
with this Part. This section also contains a proposed statement that
nothing in Part 1611 prohibits a recipient from providing legal
assistance to an individual without regard to that individual's income
and assets if the legal assistance is supported wholly by funds from a
source other than LSC (regardless of whether LSC funds were used as a
match to obtain such other funds, as is the case with Title III or VOCA
grant funds) and the assistance is otherwise permissible under
applicable law and regulation. This proposed section would further
provide that a recipient may find an applicant to be financially
eligible if the applicant's assets are at or below the recipient's
applicable asset ceiling level (or the ceiling has been properly
waived) and the applicant's income is at or below the recipient's
applicable income ceiling, or if one or more of the authorized
exceptions to the ceiling applies. These provisions are based on
existing provisions found in sections 1611.3, 1611.4 and 1611.6. As
revised, the new provisions do not represent a substantive change, but
LSC believes having the basic statements as to who may be found to be
financially eligible for assistance in one section makes the regulation
much clearer. In addition, where the existing regulation uses a
construction that speaks to when a recipient may provide legal
assistance, the proposed new language emphasizes the point that the
requirements speak only to determinations of financial eligibility and
not to decisions regarding whether or not to actually provide legal
assistance.
LSC also proposes to incorporate into this section a significant
substantive change to the regulation. Consistent with proposed section
1611.3 as discussed above, if adopted, the regulation would permit
recipients to determine an applicant to be financially eligible because
the applicant's income is derived solely from a governmental program
for low-income individuals or families, provided that the recipient's
governing body has determined that the income standards of the
governmental program are at or below 125% of the Federal Poverty
Guidelines amounts. For many recipients, a significant proportion of
applicants rely on governmental benefits for low-income individuals and
families as their sole source of income. In order to qualify for these
benefits, such persons have already been screened by the agency
providing the benefits (using an eligibility determination process that
is stricter than the one required under LSC regulations) and determined
to be financially eligible for those benefits. In Working Group
discussions, many representatives of the field noted that if they could
rely on the determinations made by these agencies without having to
otherwise make an independent inquiry into financial eligibility, it
would substantially ease the administrative burden involved in making
financial eligibility determinations.
The Working Group also noted that current LSC practice permits
recipients to determine that an applicant's assets are within the
recipient's asset ceiling level without additional review if the
applicant is receiving governmental benefits for low-income individuals
and families, eligibility for which includes an asset test. Key to this
practice is that the recipient's governing body has to take some
identifiable action to recognize the asset test of the governmental
benefit program being relied upon. This ensures that the eligibility
standards of the govermental program have been carefully considered and
are incorporated into the overall financial eligibility policies
adopted and regularly reviewed by the recipient's governing body. As
this practice has proved efficient and effective, it was determined
that a parallel process could also be adopted for income screening and
that these practices should be expressly included in the regulations.
It is important to note that this provision would only apply to
applicants whose sole source of income is derived from such benefits.
Applicants who also have income derived from other sources would be
subject to an independent inquiry and assessment of financial
eligibility.
Finally, in the November 2002 NPRM, LSC proposed to include in this
section a provision requiring recipients to make reasonable inquiry
into an applicant's financial status in making financial eligibility
determinations. Upon reflection, LSC believes that this requirement is
better included in proposed section 1611.7, Manner of Determining
Financial Eligibility and has moved this proposal to that section. For
a detailed discussion of this issue, see the discussion of proposed
section 1611.7, below.
Section 1611.5--Authorized Exceptions to the Annual Income Ceiling
This proposed section provides for authorized exceptions to the
annual income ceiling. The proposed language, like the current language
of sections 1611.4 and 1611.5, on which it is based, is permissive. A
recipient would be at liberty to include some, none, or all of the
authorized exceptions discussed below in its financial eligibility
policies. Thus, to the extent a recipient would choose to avail itself
of the authority provided in this proposed section, a recipient would
be permitted to determine an applicant to be financially eligible for
assistance, notwithstanding that the applicant's income is in excess of
the recipient's applicable income ceiling. In making such
determinations, however, the recipient would have to detemine that the
applicant's assets were at or below the recipient's applicable asset
ceiling (or the ceiling would have had to have been waived). This
requirement is consistent with the
[[Page 29701]]
current regulation, but would be affirmatively stated for greater
clarity.
Under the proposed section, there would be two situations in which
an applicant's income could exceed the recipient's income ceiling
without an absolute upper limit: (1) Where the applicant is seeking to
maintain governmental benefits for low-income individuals and families;
and (2) where the executive director (or his/her designee) determines,
on the basis of documentation received by the recipient, that the
applicant's income is primarily committed to medical or nursing home
expenses and, in considering only that portion of the applicant's
income which is not so committed, the applicant would otherwise be
financially eligible.
The first instance would be a new addition to the regulation.
Currently, an applicant seeking to obtain governmental benefits for low
income persons may be deemed financially eligible if the applicant's
income does not exceed 150% of the LSC national eligibility level. The
existing regulation, however, does not specifically address applicants
seeking to maintain such benefits. Thus, under the current regulation,
an applicant whose income is over the income ceiling but under 150% of
the LSC national eligibility level may be deemed financially eligible
for assistance in obtaining benefits, but not for assistance in
maintaining them. Thus, the applicant seeking assistance to maintain
benefits would have to be turned down, but that same applicant could
then be found financially eligible for assistance to re-obtain such
benefits once the benefits were lost. Accordingly, LSC proposes to
address this problem in the regulation. However, unlike the situation
in obtaining the benefits, in seeking to maintain benefits LSC
considers an upper limit on income unnecessary since in such cases the
applicant's income will necessarily be rather limited (for the
applicant to have been eligible in the first place for the benefits he
or she is seeking to maintain).
The second instance is taken from section 1611.5(b)(1)(B) of the
current regulation addressing instances in which the applicant's income
is primarily devoted to medical or nursing home expenses and does not
represent a substantive change in the current regulation. LSC does
propose to specify in the regulation, however, that in such cases the
recipient is still required to make a determination of financial
eligibility with regard to the applicant's remaining income. The
existing regulation could be read to permit an applicant with an income
of $300,000 to be deemed financially eligible if $250,000 of the income
is devoted to nursing home expenses, notwithstanding that the
applicant's remaining income is $50,000--substantially in excess of the
income ceiling. This situation is not intended, and, indeed, LSC has no
reason to believe recipients are serving such persons. However,
consistent with the overall goal of clarifying the regulation, LSC
believes that a requirement that an applicant must be otherwise
financially eligible considering only that portion of the applicant's
income which is not devoted to medical or nursing home expenses should
be clearly set forth in the regulation.
LSC received two comments on the November 2002 NPRM regarding this
proposed revision. Both comments asked LSC to remove the requirement
that the determination that the applicant's income is primarily
committed to medical or nursing home expenses be made by the Executive
Director or his/her designee. These commenters argued that removing
this requirement would afford recipients greater administrative
flexibility in making financial eligibility determinations. One comment
also argued that such a change is justified because other sections of
the rule do not require determinations made by the Executive Director
(or designee). The existing rule, however, does require that the
Executive Director make determinations regarding whether an applicant's
income is primarily committed to medical or nursing home expenses. LSC
believes it is important to continue this requirement in this instance
because a recipient is making a determination of financial eligibility
for an applicant whose income exceeds the otherwise absolute upper
limit of the income ceiling, that such a determination be made by a
person in significant authority.\2\ This is similar to the LSC view
regarding decisions to waive the asset ceiling. LSC does understand,
however, that it is important for recipients to have the discretion to
delegate certain authority to regional or branch office managers or
directors to increase administrative efficiency. This is why LSC
proposes broadening the existing rule to permit the Executive Director
to designate a responsible individual to make such determinations. LSC
believes that this approach provides additional administrative
flexibility to recipients, yet is consistent with the underlying
policy.
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\2\ This situation is distinguishable from the other exception
to the absolute income limit relating to applicants seeking to
maintain governmental benefits for low income persons. As noted
above, in those instances, the applicant's income will already be
rather limited, even if exceeding the absolute income ceiling. In
the medical/nursing home expenses situation, this may not be the
case and the applicant's income may be considerably in excess of the
ceiling.
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LSC also proposes to permit exceptions for certain situations in
which the applicant's income is in excess of the recipient's applicable
income ceiling, but does not exceed 200% of the applicable Federal
Poverty Guidelines amount. At the outset, LSC notes that this section
also proposes to change the current upper income limit of 150% of the
LSC national income guidelines amount, which is 150% of 125% of the
Federal Poverty Guidelines amounts, or 187.5% of the Federal Poverty
Guidelines amounts. Under the proposed new regulation, the upper limit
would increase to 200% of the Federal Poverty Guidelines amounts. This
change is being proposed to further simplify the language of the
regulation and to recognize the changing demographic of the legal
services client base, which now increasingly includes the working poor.
The Working Group discussed the fact that this action would slightly
increase the pool of potential applicants for service but was of the
opinion that this would not have a negative impact on the quantity or
quality of services delivered.
Turning to the exceptions, LSC proposes to retain the current
exception for individuals seeking to obtain governmental benefits for
low-income individuals and families. Second, LSC proposes to add an
exception for individuals seeking to obtain or maintain governmental
benefits for persons with mental and/or physical disabilities. Many
disability benefit programs provide only subsistence support and those
individuals should be treated the same way as those seeking to obtain
benefits available on the basis of financial need. However, many
persons with disabilities who are eligible for disability benefits may
not be particularly economically disadvantaged and should not be
eligible for legal assistance simply by virtue of eligibility for such
disability benefits. Therefore, those applicants must have incomes
below 200% of the applicable poverty level in order to be considered
financially eligible for LSC-funded services.
Finally, the proposed regulation maintains the current authorized
exceptions found in the factors listed in current section 1611.5.
Specifically, the recipient would be permitted to determine an
applicant whose income is below 200% of the applicable Federal
[[Page 29702]]
Poverty Guidelines amount to be financially eligible for legal
assistance supported with LSC funds based on one or more enumerated
factors that affect the applicant's ability to afford legal assistance.
As in the current regulation, recipients would not be required to apply
these factors in a ``spend down'' fashion. That is, although recipients
would be permitted to do so, they would not be required to determine
that, after deducting the allowable expenses, the applicant's income is
below the applicable income ceiling before determining the applicant to
be financially eligible. The regulation would also be amended to
clarify that the factors apply to the applicant and members of the
applicant's household. The factors proposed are identical to the ones
in the current regulation, with the following exceptions:
The factor relating to medical expenses would be restated
to make clear that it refers only to unreimbused medical expenses, but
that medical insurance premiums are included;
The factor relating to employment expenses would be
reorganized for clarity and would expressly include expenses related to
job training or educational activities in preparation for employment;
The factor relating to expenses associated with age or
disability would no longer refer to resident members of the family as a
reference to the applicant or members of the applicant's household is
proposed to be incorporated elsewhere in this section of the
regulation;
The factor relating to fixed debts and obligations would
be amended to read only ``fixed debts and obligations;''
A new factor, ``current taxes'' would be added to the
list.
With regard to ``fixed debts and obligations,'' the current
regulation provides little guidance as to what is meant by this term,
except to specifically include unpaid taxes from prior years. LSC
proposes to simply use the term ``fixed debts and obligations,'' while
providing guidance in the preamble as to what is encompassed by the
term. LSC believes that this approach will provide recipients with
flexibility in applying the rule, while providing more guidance than
could easily be contained in regulatory text.
Prior guidance from the LSC Office of Legal Affairs has stated
that, ``in the absence of any regulatory definition or guidance as to
the meaning of ``fixed debts and obligations,'' the common meaning of
the term applies'' and that it encompasses debts fixed as to both time
and amount. See Letter of November 1, 1993 from J. Kelly Martin, LSC
Assistant General Counsel, to Stephen St. Hilaire, Executive Director,
Camden Regional Legal Services, Inc. Examples of such ``fixed debts and
obligations'' would include mortgage payments, child support, alimony,
and business equipment loan payments. LSC intends that this term should
also include rent in addition to mortgage payments. Previous OLA
opinions have addressed mortgage payments but not rent and rent has,
heretofore, not been considered a fixed debt. LSC now sees no rational
distinction between the two for the purposes of this regulation and
therefore proposes to treat these expenses in a similar manner.
The term ``fixed debts and obligations,'' however, is not without
limit. It is not intended to include expenses, such as food costs,
utilities, credit card debt, etc. These types of debts are usually not
fixed as to time and amount. The Working Group considered whether there
were additional factors which should be enumerated in this section and
several members of the Working Group proposed adding other factors,
such as utilities, to the list. Three of the comments LSC received on
the November 2002 NPRM proposed adding utilities to the overall list of
factors. Although, as the commenters note, applicants must pay for some
measure of utilities, the same can be said for clothing and food, which
are also certainly basic necessary expenses. However, these sorts of
costs have never been covered by the types of expenses which recipients
are generally permitted to consider in determining the ability of an
applicant to afford legal assistance. With the exception of housing
expenses (which fall under the heading of fixed debts and obligations,
a category which does not generally include utilities because utility
bills are not typically fixed as to time and amount), the other factors
represent expenses for items which may not be particularly
extraordinary, but which are for things other than the most basic
necessities. Although LSC is not proposing adding any additional
factors, LSC specifically invites comment on this matter.
Another issue which was raised in the Working Group in the context
of consideration of the scope of the term ``fixed debts and
obligations'' was the inclusion of current taxes. Prior to 1983, Part
1611 included current taxes along with past due unpaid taxes as a fixed
debt. When the regulation was changed in 1983, the reference to taxes
was amended to refer only to unpaid prior year taxes. This change was
justified on the basis that the 1611.5 factors were intended to account
only for ``special circumstances'' affecting the ability to afford
legal assistance. See 48 FR 54201 at 54203 (November 30, 1983).
However, given that other types of expenses included in the list do not
seem to be particularly ``special'' (e.g., mortgage payments; child
care expenses), LSC no longer finds this explanation pursuasive.
Rather, LSC believes that the exclusion of current taxes, but not prior
unpaid taxes, from the list of factors which recipients' may consider
under exceptions to the income ceiling has the effect of punishing
those persons who are in compliance with the law in favor of persons
who are delinquent in their legal responsibility to pay taxes.
Moreover, as noted above, applicants for legal services are
increasingly the working poor. Excluding current taxes has a
disproportionate effect on applicants who work versus applicants who do
not work. Consequently, in the November 2002 NPRM, LSC proposed
including current taxes within scope of the term ``fixed debts and
obligations'' (as they had been prior to 1983).
When the Operations and Regulations Committee once again addressed
this issue, field representatives reiterated their recommendation that
the term income should be defined as income after taxes. LSC continues
to believe, as noted above, that effectively defining income as net
income, while the LSC income guidelines (and the underlying DHHS
Federal Poverty Guidelines amounts on which the LSC guidelines are
based) are calculated on the basis of gross income would make the
regulation internally inconsistent. Rather, LSC believes that
considering taxes a factor which can be considered by the recipient in
making financial eligibility determinations addresses the practical
problem raised by the commenters. However, the Committee considered
current taxes as fundamentally a different kind of expense than the
other expenses falling within the scope of ``fixed debts or
obligations.'' Instead, the Committee recommended, and the Board
agreed, that current taxes should be a separate category of authorized
exception to the annual income ceiling. Accordingly, LSC proposes to
add a new subsection (iv) to section 1611.5(a)(4). LSC invites comment
on the proposed addition of the authorized exception for current taxes
and on the appropriate scope and specific terminology which LSC should
use to describe and define this proposed exception.
Section 1611.6--Representation of Groups
The eligibility of groups for legal assistance supported with LSC
funds
[[Page 29703]]
was a subject of extensive discussion among both the members of the
Working Group and at the 2004 and 2005 meetings of the current
Operations and Regulations Committee. Prior to 1983, the regulation
permitted representation of groups that were either primarily composed
of eligible persons, or which had as their primary purpose the
furtherance of the interests of persons in the community unable to
afford legal assistance. In 1983, the regulation was amended to
preclude the use of LSC funds for the representation of groups unless
they were composed primarily of individuals financially eligible for
service and to add a requirement that any group seeking representation
demonstrate that it lacks the funds or the means to obtain the funds to
retain private counsel.
During the Working Group meetings, representatives from the field
proposed that LSC revise the regulation to once again permit the
representation of groups which, although not primarily composed of
eligible persons, have as a primary function the delivery of services
to, or furtherance of the interests of, persons in the community unable
to afford legal assistance. Examples of such a group might be a food
bank or a rural community development corporation working to develop
affordable housing in an isolated community. Field representatives
noted that in such cases, there may not be local counsel willing to
provide pro bono representation and that the group might not otherwise
be able to afford private counsel. Further, the field representatives
noted that restricting recipients to representing with LSC funds only
those groups primarily composed of eligible individuals prevents them
from providing legal assistance in the most efficient manner possible
as other groups may be better able to accomplish results benefitting
more members of the eligible community than would representation of
eligible individuals or groups composed primarily of such individuals.
Field representatives also noted that the rule requires that the group
would have to provide information showing that it lacks and has no
means of obtaining the funds to retain private counsel, so that the
rule would not permit representation of well funded groups.
The LSC representatives were concerned that allowing the use of LSC
funds to support the representation of groups not composed primarily of
eligible clients would be problematic. In the examples given, the
``primary function'' of the group is easily discernable. It may be,
however, that there is or can be a wide variety of opinion on what the
``primary function'' of any group is and on what is ``in the
interests'' of the eligible client community. The LSC representatives
were concerned that the risk and effort related to articulating and
enforcing a necessarily subjective standard would be inappropriate.
Rather, LSC representatives were of the opinion that already scarce
legal services resources would be better devoted to providing
assistance to eligible individuals or groups of eligible individuals.
In the end, the Working Group did not achieve consensus on this issue
and the Draft NPRM did not propose to permit the representation of
groups other than those primarily composed of eligible individuals.
In its deliberations on the Draft NPRM, the Operations and
Regulations Committee acknowledged the legitimacy of the concerns of
the LSC representatives, but determined that the value of permitting
the representation of groups having a primary function of providing
services to, or furthering the interests of, those who would be
financially eligible outweighed any risks attendant upon such
representation. In approving the recommendation of the Committee, the
Board directed that the Draft NPRM be amended to propose permitting
such representation (including any conforming amendments necessary)
prior to publication of the NPRM for comment. The NPRM published in
November 2002 reflected this direction.
When the new Operations and Regulations Committee considered this
issue, field representatives once again supported changing the
regulation to permit the representation of groups having as their
primary function the provision of services to, or furthering the
interests of, those who would be financially eligible (providing the
group could demonstrate its inability to afford to retain private
counsel), while LSC Management initially once again supported
permitting only the representation of groups primarily composed of
eligible individuals. However, upon further reflection and
consideration of the arguments made by the field and the comments made
by members of the Operations and Regulation Committee, LSC Management
ultimately recommended that the regulation could be broadened to permit
the representation, in addition to groups primarly composed of eligible
individuals, groups which have as a primary activity the delivery of
services to persons who would be eligible. Management continued to
recommend that the regulation not permit the representation of groups
whose primary activity is the ``furtherance of the interests of''
persons who would be eligible.
The Board agreed that permitting LSC recipients to use LSC funds
for the representation of groups which provide services to low income
persons is consistent with the LSC mission and could be an efficient
use of LSC resources, provided that the legal assistance is related to
the services the group provides. The Board also agreed that extending
the permissible use of LSC funds for the representation of groups whose
primary activity is the ``furtherance of the interests of'' low income
persons would not be appropriate because of the necessarily subjective
nature of determining what is in the ``furtherance of the interests
of'' low income persons.
Accordingly, the proposed rule would permit a recipient to provide
legal assistance supported with LSC funds to a group, corporation,
association or other entity if the recipient has determined that the
group, corporation, association or other entity lacks and has no
practical means of obtaining private counsel in the matter for which
representation is sought and either:
(1) The group, or for a non-membership group, the organizing or
operating body of the group, is primarily composed of individuals who
would be financially eligible for legal assistance under the Act; or
(2) The group has as a principal activity the delivery of services
to those persons in the community who would be financially eligible for
LSC-funded legal assistance and the legal assistance sought relates to
such activity.
The first instance, relating to the eligibility and representation
of groups composed primarily of eligible individuals, represents the
current practice permitted by current section 1611.5(c). The proposed
rule is intended to have the same interpretation of ``primarily
composed'' that has developed and been adopted in practice over the
years since 1983. In the case of membership groups, at least 51% of the
members would have to be individuals who would be financially eligible;
in the case of non-membership groups, at least 51% of members of the
governing body would have to be individuals who would be financially
eligible. The latter instance represents a variation on one of the
situations permitted by the pre-1983 rule, although the language would
be revised to focus on ``principal activity'' rather than ``primary
purpose'' and the rule would only permit the representation of groups
which have as
[[Page 29704]]
a principal activity the delivery of services to low income persons.
Limiting permissible represention to groups who have as a