Privacy Act of 1974; Systems of Records and Routine Uses, 29832-29866 [05-10038]

Agencies

• Central Intelligence Agency

[Federal Register Volume 70, Number 99 (Tuesday, May 24, 2005)]
[Notices]
[Pages 29832-29866]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-10038]



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Part II





Central Intelligence Agency





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Privacy Act of 1974; Systems of Records and Routine Uses; Notice

Federal Register / Vol. 70, No. 99 / Tuesday, May 24, 2005 / 
Notices

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CENTRAL INTELLIGENCE AGENCY


Privacy Act of 1974; Systems of Records and Routine Uses

AGENCY: Central Intelligence Agency.

ACTION: Notice of complete reorganization and revision of Privacy Act 
systems of records notices and the modification and addition of routine 
uses as defined in 5 U.S.C. 552a(a)(7).

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SUMMARY: The Central Intelligence Agency has undertaken and completed 
an Agency-wide review of its Privacy Act systems of records. As a 
result of this review, the Agency is publishing a complete set of 
revised Privacy Act systems of records notices. The Agency has also 
modified one of its existing routine uses and added seven new routine 
uses to its ``Statement of General Routine Uses'' for information 
subject to the Privacy Act. As required by the Privacy Act, the Agency 
is providing an opportunity for interested persons to submit comments 
on these notices and routine uses.

DATES: Submit comments to the Central Intelligence Agency on or before 
July 5, 2005. These revisions will be effective on that date unless 
comments received result in changes to the Agency's notices or routine 
uses.

ADDRESSES: Submit comments in writing to the Chief of Information 
Management Services, Central Intelligence Agency, Washington, DC 20505, 
or by fax to 703-613-3007.

FOR FURTHER INFORMATION CONTACT: Scott A. Koch, Information and Privacy 
Coordinator, Central Intelligence Agency, Washington, DC 20505 or by 
telephone, 703-613-1287.

SUPPLEMENTARY INFORMATION: The Central Intelligence Agency has 
undertaken and completed a zero-based, Agency-wide review of its 
Privacy Act systems of records. As a result of this review, the Agency 
determined that its Privacy Act notices required extensive 
modifications to more accurately describe the records systems currently 
maintained by the Agency. Rather than making numerous, piecemeal 
revisions, the Agency decided to draft and republish updated notices 
for all of its Privacy Act systems of records. By doing so, the Agency 
hopes to make these notices as clear and accessible to the public as 
possible. The modified notices reflect several factors: the 
consolidation of records systems resulting from advances in information 
technology; the elimination of records systems no longer in use; the 
combination of previously separate records systems that serve a common 
purpose and are under common control; the addition of notices for 
records systems not previously identified as being subject to the 
Privacy Act; and the addition of notices for newly-created records 
systems.
    In addition, the Agency has modified one of its existing routine 
uses and added seven new routine uses to its ``Statement of General 
Routine Uses.'' The modification and addition of the routine uses will 
clarify and increase the public's knowledge of the circumstances in 
which the Central Intelligence Agency may disclose information from 
Privacy Act systems of records. The ability to make the disclosures 
described in the new routine uses will enhance the Agency's ability to 
share information essential to the conduct of its national security 
mission. With the exception of the modification to Routine Use 4 and 
the addition of Routine Uses 8 through 14, all other provisions of the 
Agency's published ``Statement of General Routine Uses'' remain 
unchanged.
    Nothing in the revised systems notices or modified or new routine 
uses indicates any change in the Central Intelligence Agency's 
authorities or practices regarding the collection and maintenance of 
information about citizens and lawful permanent residents of the United 
States, nor do the changes impact any individual's rights to access or 
to amend their records pursuant to the Privacy Act.

Edmund Cohen,
Chief of Information Management Services.

Central Intelligence Agency

Modification and Additions to the Statement of General Routine Uses for 
the Central Intelligence Agency

    Consistent with the Privacy Act's requirements, the Central 
Intelligence Agency has modified one of its existing general routine 
uses and has added seven additional routine uses. The modified routine 
use and the additional routine uses described below, apply to, and are 
incorporated by reference into, each Privacy Act system of records 
maintained by the Central Intelligence Agency. With the exception of 
the modification to Routine Use 4 and the addition of Routine Uses 8 
through 14 described below, all other provisions of the Agency's 
published ``Statement of General Routine Uses'' remain unchanged.
    Routine Use 4 is amended to read:
    4. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, in the course 
of presenting information or evidence to a court, magistrate, special 
master, administrative law judge, or administrative board or panel, 
including disclosures made pursuant to statutes or regulations 
governing the conduct of such proceedings.
    Routine Uses 8 through 14 are added:
    8. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to a Member of 
Congress or Congressional staffer in response to an inquiry from that 
Member of Congress or Congressional staffer made at the written request 
of the constituent who is the subject of the record.
    9. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to the public 
or to the media for release to the public, to enable the Agency to 
respond to charges of illegal or improper activity, professional 
misconduct, or incompetence when such allegations have become publicly 
known, and the General Counsel determines that such disclosures are 
necessary to preserve public confidence in the Agency and the integrity 
of its processes, or to demonstrate the accountability of the Agency 
and its employees.
    10. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to any Federal 
agency when documents or other information obtained from that agency 
are used in compiling the record, and the record is relevant to the 
official responsibilities of that agency.
    11. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to 
representatives of the Department of Justice or of any other entity 
responsible for representing the interests of the Central Intelligence 
Agency in connection with judicial, administrative or other 
proceedings. Records may also be disclosed to representatives of the 
Department of Justice and other U.S. Government entities, to the extent 
necessary to obtain their advice on any matter within their official 
responsibilities. Records may also be disclosed to representatives of 
private entities designated by the Central Intelligence Agency to 
represent Agency interests, to the extent necessary for the Central 
Intelligence Agency to obtain advice on any matter.
    12. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to individual 
Members or staff of the Senate Select Committee on Intelligence and the 
House Permanent Select Committee on Intelligence in

[[Page 29833]]

connection with the exercise of the Committees' intelligence oversight 
and legislative functions, when such disclosures are necessary to a 
lawful activity of the United States, and the General Counsel of the 
Central Intelligence Agency determines that such disclosures are 
otherwise lawful.
    13. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to the 
President's Foreign Intelligence Advisory Board, the Intelligence 
Oversight Board, any successor organizations, and any intelligence 
oversight entities established by the President, when the head of the 
Central Intelligence Agency determines that disclosure will assist 
these entities in the performance of their oversight functions.
    14. In the event that none of the routine uses listed above is 
applicable, a record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to other 
appropriate recipients, if such dissemination is necessary to a lawful 
activity of the United States, and the General Counsel of the Central 
Intelligence Agency, in consultation with the Department of Justice, 
determines that such dissemination is lawful.

Privacy Act Systems of Records Notices

CIA-1

System name:
    Financial Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
     Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees, and military 
and civilian personnel detailed to CIA; and personal services 
independent contractors, industrial contractors, commercial vendors, 
and consultants to the CIA.

Categories of records in the system:
    This system contains financial accounts and records concerning CIA 
expenditures. This includes: records relating to financial transactions 
associated with commercial vendors and contracts; official travel 
orders, records of funds advanced and transportation furnished, copies 
of travel claims and accountings, visas, and passports; records 
concerning claims submitted for financial review, including all 
financial documentation accumulated in the collection and settlement of 
amounts due the agency from employees and former employees; records 
tracking general accounting data, including the status of funds 
advanced to individuals for official purposes and the procurement of 
materials and services; records on certifying officers, contracting 
officers, cash custodians and credit card holders, including 
authorizing letters and signature cards; and records for the processing 
of personal property claims and related activity.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central 
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide accounting data 
to track items such as budget and expenses to allow the CIA to acquire 
goods and services and provide an accounting infrastructure; travel 
services; and financial management expertise for fiscal resource 
utilization and control; and determine whether the commitment and 
expenditure of CIA funds is authorized, approved, and certified by 
officials to whom such authority has been delegated.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
     None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by utomated or 
hand search based on extant indices and automated capabilities used in 
the normal course of business. Under applicable law and regulations, 
all searches of this system of records will be performed in CIA offices 
by CIA personnel.

Safeguards:
    Records are stored in secured area within the CIA accessed only by 
authorized persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief Financial Officer, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals to whom records in this system pertain, and other CIA 
employees.

[[Page 29834]]

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-2

System name:
     Training Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
     Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
     CIA staff and contract employees, other federal employees, CIA 
personal services independent contractors and industrial contractors to 
CIA who have completed internal and CIA-sponsored external training 
courses or programs; and instructors and potential instructors for the 
CIA off-campus education program.

Categories of records in the system:
     Transcripts of CIA-sponsored training; student and instructor 
biographic data; course information; and names of CIA employees 
responsible for approving CIA-sponsored training.

Authority for maintenance of the system:
     The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
     Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; manage training 
activities for individuals assigned to the CIA; process requests for 
internal and external training for CIA staff and contract employees, 
personal services independent contractors, industrial contractors and 
military and civilian personnel detailed to CIA; update and provide 
reference for CIA employee training records; and facilitate the process 
for selecting instructors for the CIA off-campus education program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
     This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
     None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name and employee number. Information may be retrieved from this 
system of records by automated or hand search based on extant indices 
and automated capabilities utilized in the normal course of business. 
Under applicable law and regulations, all searches of this system of 
records will be performed in CIA offices by CIA personnel.

Safeguards:
     Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
     All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
     Chief, Training and Development Office, Central Intelligence 
Agency, Washington, DC 20505.

Notification procedure:
     Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
     Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
     Individuals covered by this system; students and instructors in 
CIA internal and CIA-sponsored external training; and training 
facilities and other educational institutions.

Exemptions claimed for the system:
     Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-3

System name:
     Language Program Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
     Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and contract employees, and other individuals who have 
participated in CIA-managed or CIA-sponsored language training and 
testing.

Categories of records in the system:
    Biographic data; test scores; training reports from instructors; 
training requests from sponsoring office(s); and attendance reports.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide information 
concerning language proficiency of CIA and non-CIA personnel who have 
taken internal or CIA-sponsored external language training or testing; 
monitor student performance; and conduct research and compile 
statistics on a variety of matters related to language learning and 
testing.

[[Page 29835]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
     This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
     None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name or social security number. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
     Chief, Training and Development Office, Central Intelligence 
Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Students and instructors in CIA internal or CIA-sponsored external 
language training courses.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-4

System name:
    CIA Declassification Center (CDC) External Liaison Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to CONFIDENTIAL.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals at U.S. government agencies who serve as points of 
contact for dealings with the CDC External Referral & Liaison Branch.

Categories of records in the system:
    Biographic information including name, social security number, 
position, title/rank, and expertise; locator information including 
telephone numbers, fax numbers, and addresses (primary, e-mail and 
pouch); and information related to security clearances and access 
approvals, including clearances held, current status of clearances, and 
period of certification.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12958 (76 FR 19825).

Purposes(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and maintain a current 
list of points of contact at U.S. government agencies on EO 12958 
declassification issues.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in secure file servers located within the CIA.

Retrievability:
    By name, social security number, and agency. Information may be 
retrieved from this system of records by automated search based on 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Access is restricted to individuals who are certified on an access 
control list. Additional software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
records control schedules approved by the National Archives and Records 
Administration.

System managers(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, External Referral & Liaison Branch/CIA Declassification 
Center, Central Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register

[[Page 29836]]

(32 CFR 1901.13). Individuals must comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 1901.1-
45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system, and points of contact provided 
by U.S. government agencies.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-5

System name:
    Center for the Study of Intelligence (CSI) Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees, personal 
services independent contractors to CIA, and current and former 
employees detailed to the CIA who have participated in an ``oral 
history'' program.

Categories of records in the system:
    Names, biographic data and the content of information provided by 
individuals who have participated in CSI's ``oral history'' program, or 
worked with CSI.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and record experiences of 
current and former CIA associates for use in CSI projects.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director, Center for the Study of Intelligence, Central 
Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; and CIA records.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-6

System name:
    Manuscript Review Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA employees; other authors obligated to submit 
writings or oral presentations for pre-publication review; and 
individuals otherwise involved in pre-publication review matters with 
CIA.

Categories of records in the system:
    Manuscripts and other writings submitted for pre-publication 
review; Publication Review Board meeting minutes, official memoranda, 
bibliographic files and related documents; and Publication Review Board 
Reference Center documentation.

[[Page 29837]]

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 12958 (76 FR 19825); Executive Order 12968 (60 FR 40245); Snepp 
v. United States, 444 U.S. 507 (1980).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; to enable the CIA and the head of the CIA to carry 
out their lawful and authorized responsibilities; as references for 
manuscripts, meeting minutes, official memoranda, bibliographic files 
and related documents which have been submitted for review in 
compliance with applicable regulations; and to facilitate review of new 
manuscript submissions of proposed publications or speeches authored or 
given by present or former employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
     None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chair, Publications Review Board, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Current and former CIA employees and other obligated authors; 
Publication Review Boards members and staff; and other CIA personnel 
involved in the publications review process.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-7

System name:
    Security Access Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA employees and other individuals authorized to access CIA 
buildings and facilities.

Categories of records in the system:
    Personal identification information; building and entrance 
information; entry or exit data and codes; and credential information.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; verify individuals' 
authorization to access CIA buildings and facilities; create a record 
of individuals' access to CIA buildings and facilities; facilitate the 
issuance and retrieval of visitor and temporary badges; and provide 
statistical data on building and facility access patterns for resource 
planning purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
     None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in a secured area 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

[[Page 29838]]

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director of Security, Central Intelligence Agency, Washington, DC 
20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA badge system; after-hours building and facility logs; visitor-
no-escort badge record cards; and permits and identification sources.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-8

System name:
    Security Operations Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals, including CIA employees, who have contacted or been 
referred to the CIA's Security Operations Center; individuals, 
including CIA employees, who have been responsible for or suspected of 
security incidents, or have witnessed, reported, or investigated 
security incidents involving CIA information, and/or CIA-controlled 
property or facilities; individuals who have had restrictions imposed 
upon their entrance to CIA-controlled property or facilities; and 
individuals involved in traffic violations on CIA-controlled property 
or facilities.

Categories of records in the system:
    Personal identification and event information that includes: 
biographic information, including name, social security number, and CIA 
identification information; information on security-related incidents 
occurring on CIA-controlled property or facilities, including date and 
place of incidents, subject matter or incident description, arrests and 
violation information, including court disposition and vehicular 
information where appropriate.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; track events, 
individuals, and groups of individuals that may pose a threat to the 
CIA; assist CIA security officials in identifying present and future 
threats to CIA-controlled property or facilities and CIA personnel; 
track traffic violations, security incidents, and access control 
issues; serve as a statistical and management reporting tool; and 
facilitate court cases or other legal proceedings.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Reports regarding accidents and traffic violations may be provided 
to the individuals involved and their insurance companies to facilitate 
the resolution of claims. Information on additional routine uses is set 
forth in the ``CIA Statement of General Routine Uses,'' which is 
incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name or other personal identifier. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director of Security, Central Intelligence Agency, Washington, DC 
20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register

[[Page 29839]]

(32 CFR 1901.13). Individuals must comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system of records; members of the 
general public; CIA employees; and employees of other federal agencies 
and state and local governments.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-9

System name:
    Industrial Security Clearance Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Industrial contractors and commercial vendors; and persons in the 
private sector associated with the CIA who hold industrial security 
clearances.

Categories of records in the system:
    Biographic data, including name, address, position, and social 
security number; and security clearance information.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (78 FR 19825); 
and Executive Order 12968 (60 FR 40245).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document security 
clearance(s) held by industrial contractors, commercial vendors, and 
persons in the private sector associated with the CIA; and provide a 
reference to answer inquiries on security clearances.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records in this system are used to certify clearances of 
individuals covered by the system. Information on additional routine 
uses is set forth in the ``CIA Statement of General Routine Uses,'' 
which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By individual or company name, and social security number. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
     Procurement Executive, Office of the Chief Financial Officer, 
Central Intelligence Agency, Washington, DC 20505.

Notification procedure:
     Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
     Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
     Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
     Individuals who hold or have held security clearances and the 
organizations with which they are employed or otherwise associated; and 
certification of clearance from the Center for CIA Security.

Exemptions claimed for the system:
     Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-10

System name:
     Parking Records.

Security classification:
     The classification of records in this system can range from 
UNCLASSIFIED to CONFIDENTIAL.

System location:
     Central Intelligence Agency, Washington, DC 20505.

[[Page 29840]]

Categories of individuals covered by the system:
     CIA employees and any other individuals requiring parking permits 
at CIA-controlled facilities.

Categories of records in the system:
     Name, office location, grade, badge number, vehicle license 
number, personal identifying information and relevant medical 
information of individuals covered in this system.

Authority for maintenance of the system:
     The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
     Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and document the 
allocation and control of parking spaces at CIA-controlled facilities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
     This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
     None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
     By name, and vehicle license number. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
     Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
     All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
     Chief of Global Support, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
     Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
     Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
     Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
     CIA employees and other individuals requiring parking permits at 
CIA-controlled facilities.

Exemptions claimed for the system:
     Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-11

System name:
     Accountable Property Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
     CIA staff and contract employees; personal services independent 
contractors; industrial contractors; military and civilian personnel 
detailed to CIA; and other individuals who possess CIA accountable 
property.

Categories of records in the system:
     Name, signature and office location of individuals covered by this 
system; and description of accountable property charged to individuals 
covered by this system.

Authority for maintenance of the system:
     The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
     Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document accountability 
for CIA nonexpendable property; and track, inventory, audit, and report 
on accountable property.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
     This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
     None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
     By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
     Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

[[Page 29841]]

Retention and disposal:
     All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
     Chief of Global Support, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
     Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
     Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
     Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
     Individuals concerned with accountable property, and accountable 
property officers.

Exemptions claimed for the system:
     Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-12

System name:
     Vehicle Operator Records.

Security classification:
     The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
     CIA staff and contract employees, personal services independent 
contractors, or industrial contractors who have licenses to drive 
buses, trucks, and other specialty vehicles as part of their official 
CIA employment duties.

Categories of records in the system:
     Biographic data on employees; medical qualification forms; driver 
test data; registers of permits issued; and accident report records.

Authority for maintenance of the system:
     The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
     Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document CIA staff and 
contract employees who are qualified to drive buses, trucks, and other 
specialty vehicles in the course of their CIA employment duties; and 
issue official U.S. Government driver's licenses and renewals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
     This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
     None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Paper records are stored in secured area within the CIA. 
Electronic records are stored in secure file servers located within the 
CIA.

Retrievability:
     By name or driver's permit number. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities used in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
     Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
     All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
     Chief, Transportation Support, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
     Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
     Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
     Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
     CIA staff and contract employees, personal services independent 
contractors, and industrial contractors; and federal, state and local 
law enforcement agencies as their records relate to competency testing 
and accident reporting.

Exemptions claimed for the system:
     Certain records contained within this system of records may be 
exempted

[[Page 29842]]

from certain provisions of the Privacy Act (5 U.S.C. 552a) pursuant to 
5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-13

System name:
     Component Human Resources Records.

Security classification:
     The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
     Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
     Current and former CIA staff and contract employees; military and 
civilian personnel detailed or assigned to the CIA; applicants for 
employment with the CIA; current and former employees of industrial 
contractors; and current and former independent contractors.

Categories of records in the system:
     Memoranda, correspondence and other documents, including personnel 
soft files and supervisors' working files maintained by Agency offices 
and components, concerning individuals covered by this system on 
matters involving: performance appraisals; travel, financial, 
retirement and claims information; time and attendance, including leave 
information; performance, conduct, and suitability; education, 
certification, training, and testing; special qualifications or 
restrictions; dependency and residence; emergency notifications; 
medical information, including disabilities