Privacy Act of 1974; System of Records, 21183-21185 [05-8196]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 70, Number 78 (Monday, April 25, 2005)]
[Notices]
[Pages 21183-21185]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-8196]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a system of records; A0600-8-1c AHRC DoD, 
Defense Casualty Information Processing System (DCIPS).

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SUMMARY: The Department of the Army is proposing to amend a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 25, 2005 unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: AHRC-PDD-FPZ, 7701

[[Page 21184]]

Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 20, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
A0600-8-1c AHRC DoD

System name:
    Defense Casualty Information Processing System (DCIPS) (March 2, 
2005, 70 FR 10076).

Changes:
* * * * *

System location:
    Add a new first paragraph to read `Office of the Under Secretary of 
Defense, Personnel and Readiness, Military Severely Injured Joint 
Support Operations Center, 2107 Wilson Blvd., Arlington, VA 22201-
3058.'
    In the third paragraph, delete `Headquarters Air Force Military 
Personnel Center' and replace with `Headquarters Air Force Personnel 
Center.'
* * * * *

System managers and addresses:
    Add a new first paragraph to read `Office of the Under Secretary of 
Defense, Personnel and Readiness, Military Severely Injured Joint 
Support Operations Center, 2107 Wilson Blvd., Arlington, VA 22201-
3058.'
    In the third paragraph, delete `Headquarters Air Force Military 
Personnel Center' and replace with `Headquarters Air Force Personnel 
Center.'
* * * * *
A0600-8-1c AHRC DoD

System name:
    Defense Casualty Information Processing System (DCIPS).

System location:
    Office of the Under Secretary of Defense, Personnel and Readiness, 
Military Severely Injured Joint Support Operations Center, 2107 Wilson 
Blvd., Arlington, VA 22201-3058.
    U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, 
VA 22332-0481.
    Commander, Headquarters Air Force Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.
    Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130.
    Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 
3280 Russell Road, Quantico, VA 22134-5101.

Categories of individuals covered by the system:
    Department of Defense military personnel (active component and 
reserve component) and their family members; DoD civilian personnel, 
retired service members, non-DoD civilians, and other individuals that 
are reported as casualties.

Categories of records in the system:
    Individual's name, Social Security Number, date of birth, branch of 
service, organization, duty, Army rank and military occupational 
specialty (MOS), Air Force Specialty Code (AFSC) and rank, Navy rank 
and rate, Marine Corp rank and specialty code, sex, race, religion, 
home of record, and other pertinent information; personnel records, 
correspondence with primary next of kin/secondary next of kin, 
inquiries from other agencies and individuals, DD Form 1300 (Report of 
Casualty).

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of 
the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 5043, 
Commandant of the Marine Corps; DoD Instruction 1300.18, Personnel 
Casualty Matters, Policies, and Procedures; DoD Directive 1300.22, 
Mortuary Affairs Policy; DoD Directive 1300.15, Military Funeral 
Support; Office of the Assistant Secretary of Defense Memorandum, 
subject: Defense Casualty Information Processing System, dated Oct 22, 
1999; and E.O. 9397 (SSN). For a complete list of individual Service 
implementing regulations, contact the system manager.

Purpose(s):
    To provide DoD with a single joint military casualty information 
processing system; to provide support for the management of casualty 
and mortuary affairs by the Services Casualty and Mortuary Affairs 
Offices; to respond to inquiries; to provide statistical data 
comprising type, number, place and cause of incident to DoD Services' 
members; and to support the families of service members.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from these records may be disclosed to the Department 
of Veterans Affairs, and other Federal agencies in connection with 
eligibility, notification and assistance in obtaining benefits due.
    Information from these records may be released to family members of 
injury or killed DoD personnel to aid in the settlement of the member's 
estate or other affairs.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    By individual's name and/or Social Security Number or any other 
data element.

Safeguards:
    All information is restricted to a secure area in buildings that 
employ security guards. Computer printouts and magnetic tapes and files 
are protected by password known only to properly screened personnel 
possessing special authorization for access.

Retention and disposal:
    Records are permanent.

System managers and addresses:
    Office of the Under Secretary of Defense, Personnel and Readiness, 
Military Severely Injured Joint Support Operations Center, 2107 Wilson 
Blvd., Arlington, VA 22201-3058.
    Commander, U.S. Army Human Resources Command, 200 Stovall Street, 
Alexandria, VA 22332-0481.
    Commander, Headquarters Air Force Personnel Center, 550 C Street W,

[[Page 21185]]

Randolph Air Force Base, TX 78150-4703.
    Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130.
    Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 
3280 Russell Road, Quantico, VA 22134-5101.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
appropriate system manager.
    Individual should provide full name, current address and telephone 
number, and should identify the person who is the subject of the 
inquiry by name, rank and Social Security Number or Service Number.

Record access procedures:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
appropriate system manager.
    Individual should provide full name, current address and telephone 
number, and should identify the person who is the subject of the 
inquiry by name, rank and Social Security Number or Service Number.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From casualty reports and investigations received from commander, 
medical personnel, medical examiners, and other related official 
sources.

Exemptions claimed for the system:
    None.

[FR Doc. 05-8196 Filed 4-22-05; 8:45 am]
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