Privacy Act of 1974; Notice of Amendment to System of Records, 19788-19791 [05-7498]
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19788
Federal Register / Vol. 70, No. 71 / Thursday, April 14, 2005 / Notices
Total Burden Hours: 960.
Total annualized capital/startup
costs: $0.
Total annual costs (operating/
maintaining systems or purchasing
services): $0.
Description: Governors may request
waiver authority from the Secretary of
Labor to waive certain provisions of the
Workforce Investment Act Title I
programs. Applications are submitted to
the ETA National Office on behalf of
states and local areas to implement
reforms of State Workforce Investment
systems.
Ira L. Mills,
Departmental Clearance Officer/Team
Leader.
[FR Doc. 05–7492 Filed 4–13–05; 8:45 am]
BILLING CODE 4510–30–P
DEPARTMENT OF LABOR
Office of the Secretary
Submission for OMB Review;
Comment Request
April 8, 2005.
The Department of Labor (DOL) has
submitted the following public
information collection request (ICR) to
the Office of Management and Budget
(OMB) for review and approval in
accordance with the Paperwork
Reduction Act of 1995 (Pub. L. 104–13,
44 U.S.C. Chapter 35). A copy of each
ICR, with applicable supporting
documentation, may be obtained by
contacting the Department of Labor
(DOL). To obtain documentation,
contact Ira Mills on 202–693–4122 (this
is not a toll-free number) or e-mail:
mills.ira@dol.gov.
Comments should be sent to Office of
Information and Regulatory Affairs,
Attn: OMB Desk Officer for DOL, Office
of Management and Budget, Room
10235, Washington, DC 20503 202–395–
7316 (this is not a toll-free number),
within 30 days from the date of this
publication in the Federal Register.
The OMB is particularly interested in
comments which:
• Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility;
• Evaluate the accuracy of the
agency’s estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
• Enhance the quality, utility, and
clarity of the information to be
collected; and
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• Minimize the burden of the
collection of information on those who
are to respond, including through the
use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses.
Agency: Employment and Training
Administration.
Type of Review: Extension of a
currently approved collection.
Title: Unemployment Insurance (UI)
State Quality Service Plan.
OMB Number: 1205–0132.
Frequency: Quarterly; and Annually.
Affected Public: State, local, or tribal
government.
Number of Respondents: 53.
Number of Annual Responses: 583.
Estimated Time per Response: 3.14
hours.
Total Burden Hours: 1829.
Total annualized capital/startup
costs: $0.
Total annual costs (operating/
maintaining systems or purchasing
services): $0.
Description: The State Quality Service
Plan represents an approach to the
unemployment insurance performance
management and planning process that
allows for an exchange of information
between the federal and state partners to
enhance the ability of the program to
reflect the joint commitment to
performance excellence and client
centered services.
Ira L. Mills,
Departmental Clearance Officer/Team
Leader.
[FR Doc. 05–7493 Filed 4–13–05; 8:45 am]
BILLING CODE 4510–30–P
NATIONAL FOUNDATION ON THE
ARTS AND THE HUMANITIES
Privacy Act of 1974; Notice of
Amendment to System of Records
Institute of Museum and
Library Services (IMLS), National
Foundation on the Arts and the
Humanities.
ACTION: Notice of amendment to system
of records.
AGENCY:
SUMMARY: The Institute of Museum and
Library Services (IMLS), is publishing
an amendment of its systems of records
with descriptions of the systems and the
ways they are maintained, as required
by the Privacy Act of 1974, 5 U.S.C.
552(a)(e)(4). This notice clarifies the
appropriate systems managers, thus
enabling individuals who wish to access
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information maintained in IMLS
systems to make accurate and specific
requests for such information.
EFFECTIVE DATE: The amended system
notice is effective upon date of
publication.
FOR FURTHER INFORMATION CONTACT:
Nancy E. Weiss, General Counsel, or
Rebecca W. Danvers, Director of
Research and Technology, Institute for
Museum and Library Services, 1100
Pennsylvania Avenue, NW., Room 802,
Washington, DC 20506; by telefax at
(202) 606–1077; or by electronic mail at
info@imls.gov.
SUPPLEMENTARY INFORMATION: In
accordance with 5 U.S.C. 552a(e)(4),
IMLS today is publishing an amended
notice of the existence and character of
its systems of records in order to make
available in one place in the Federal
Register the most up-to-date
information regarding these systems.
Statement of General Routine Uses
The following general routine uses are
incorporated by reference into each
system of records set forth herein,
unless specifically limited in the system
description.
1. A record may be disclosed as a
routine use to a Member of Congress or
his or her staff, when the Member of
Congress or his or her staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
2. A record may be disclosed as a
routine use to designated officers and
employees of other agencies and
departments of the Federal government
having an interest in the subject
individual for employment purposes
(including the hiring or retention of any
employee; the issuance of a security
clearance; the letting of a contract; or
the issuance of a license, grant, or other
benefits by the requesting agency) to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter involved.
3. In the event that a record in a
system of records maintained by IMLS
indicates, either by itself or in
combination with other information in
IMLS’ possession, a violation or
potential violation of the law (whether
civil, criminal, or regulatory in nature,
and whether arising by statute or by
regulation, rule, or order issued
pursuant thereto), that record may be
referred, as a routine use, to the
appropriate agency, whether Federal,
State, local, or foreign, charged with
investigating or prosecuting such
violation, or charged with enforcing or
implementing the statue, rule,
regulation, or order issued pursuant
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thereto. Such referral shall be deemed to
authorize: (1) Any and all appropriate
and necessary uses of such records in a
court of law or before an administrative
board or hearing; and (2) Such other
interagency referrals as may be
necessary to carry out the receiving
agencies’ assigned law enforcement
duties.
4. The names, Social Security
numbers, home addresses, dates of
birth, dates of hire, quarterly earnings,
employer identifying information, and
State of hire of employees may be
disclosed as a routine use to the Office
of Child Support Enforcement,
Administration for Children and
Families, Department of Health and
Human Services, as follows:
(a) For use in the Federal Parent
Locator System (FPLS) and the Federal
Tax Offset System for the purpose of
locating individuals to establish
paternity, establishing and modifying
orders of child support, identifying
sources of income, and for other child
support enforcement actions as required
by the Personal Responsibility and
Work Opportunity Reconciliation Act of
1996 (Pub. L. 104–193);
(b) For release to the Social Security
Administration for the purpose of
verifying Social Security numbers in
connection with the operation of FPLS;
and
(c) For release to the U.S. Department
of the Treasury (Treasury) for the
purpose of payroll, savings bonds, and
other deductions; administering the
Earned Income Tax Credit Program
(section 32, Internal Revenue Code of
1986); and verifying a claim with
respect to employment on a tax return,
as required by the Personal
Responsibility and Work Opportunity
Reconciliation Act of 1996 (Pub. L. 104–
193);
5. A record may be disclosed as a
routine use in the course of presenting
evidence to a court, magistrate, or
administrative tribunal of appropriate
jurisdiction, and such disclosure may
include disclosures to opposing counsel
in the course of settlement negotiations.
6. Information from any system of
records may be used as a data source for
management information, for the
production of summary descriptive
statistics and analytical studies in
support of the function for which the
records are collected and maintained, or
for related personnel management
functions or manpower studies.
Information also may be disclosed to
respond to general requests for
statistical information (without personal
identification of individuals) under the
Freedom of Information Act.
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7. A record may be disclosed as a
routine use to a contractor, expert, or
consultant of IMLS (or an office within
IMLS) when the purpose of the release
is to perform a survey, audit, or other
review of IMLS’ procedures and
operations.
8. A record from any system of
records may be disclosed as a routine
use to the National Archives and
Records Administration as part of
records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
9. A record may be disclosed to a
contractor, grantee, or other recipient of
federal funds when the record to be
released reflects serious inadequacies
with the recipient’s personnel, and
disclosure of the record is for the
purpose of permitting the recipient to
effect corrective action in the
government’s best interest.
10. A record may be disclosed to a
contractor, grantee, or other recipient of
Federal funds when the recipient has
incurred indebtedness to the
government through its receipt of
government funds, and the release of the
record is for the purpose of allowing the
debtor to effect collection against a third
party.
11. Information in a system of records
may be disclosed as a routine use to the
Treasury; other Federal agencies;
‘‘consumer reporting agencies’’ (as
defined in the Fair Credit Reporting Act,
15 U.S.C. 1681a(f), or the Federal Claims
Collection Act of 1966, 31 U.S.C.
3701(a)(3)); or private collection
contractors for the purpose of collecting
a debt owed to the Federal government
as provided in the regulations
promulgated by IMLS at 45 CFR part
1183.
Table of Contents
This document gives notice that the
following IMLS systems of records are
in effect.
IMLS–1 IMLS Reviewers—Application
and Award Management (AAMS)
IMLS–2 IMLS Reviewers—Paper Files
IMLS–3 IMLS Reviewers—Native
American Grant Consultants
IMLS–4 Personnel/Payroll System
IMLS–1
SYSTEM NAME:
IMLS Reviewers—Application and
Award Management System (AAMS)—
Automated Systems.
SYSTEM LOCATION:
Office of Research and Technology,
Institute of Museum and Library
Services, 1100 Pennsylvania Avenue,
NW., Washington, DC 20506.
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19789
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals whom IMLS may ask or
has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number,
telefax number, e-mail address, date of
birth, identification numbers assigned
by IMLS, panel assignments, and other
data concerning potential and actual
reviewers, including area of expertise.
This system is maintained in a
Microsoft Sequential Database
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2003 (20 U.S.C. 9101 et seq.)
PURPOSE(S):
To provide a central repository for
information about experts who could be
or have been called upon to review
applications, and to enable staff to
retrieve and manage reviewer
information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system may be used for
the identification of reviewers, as well
as general administration of the grant
review process. See also the list of
General Routine Uses contained in the
Preliminary Statement.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THIS SYSTEM:
Authorized IMLS staff use passwords
to access to the database.
STORAGE:
Records in this system are maintained
electronically in Microsoft Sequential
databases and related automated
systems.
RETRIEVABILITY:
Records in this system are retrieved
by name, area of expertise, panel
assignment, state and other data
elements.
SAFEGUARDS:
This system is maintained in a locked
computer room that can be accessed
only by authorized employees of IMLS.
Access to records in this system is
further controlled by password, with
different levels of modification rights
assigned to individuals and offices at
IMLS based upon their specific job
functions.
RETENTION AND DISPOSAL:
Records in this system are maintained
and updated on a continuing basis, as
new information is received. IMLS staff
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periodically will request updated
information from individuals who are
included as reviewers in the AAMS.
Records will be removed only with the
concurrence of the appropriate
discipline directors.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
RETRIEVABILITY:
Director of Research and Technology;
Institute of Museum and Library
Services; 1100 Pennsylvania Avenue,
NW., Washington, DC 20506.
Records in this system are retrieved
by name.
STORAGE:
Records in this system are maintained
in file cabinets.
SAFEGUARDS:
Rooms containing the records in this
system are kept locked during nonworking hours.
NOTIFICATION PROCEDURE:
See 45 CFR part 1115.
RECORD ACCESS PROCEDURES:
RETENTION AND DISPOSAL:
See 45 CFR part 1115.
IMLS–2
Discipline offices maintain paper files
that grow as individuals, or discipline
directors who are processing
individuals for service as reviewers,
submit resumes. Resumes and profile
forms are removed from these files only
when they are replaced by more recent
information or when the information
has been entered into the electronic
system. These files may include panelist
contracts, copies of which are forwarded
to IMLS’ Office of Administration and
Budget.
SYSTEM NAME:
SYSTEM MANAGER(S) AND ADDRESS:
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1115.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS Reviewers—Paper Files.
SYSTEM LOCATION:
Institute of Museum and Library
Services, 1100 Pennsylvania Avenue,
NW., Washington, DC 20506.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Directors of the Offices of Museum
Services and Library Services
Discretionary Programs, Institute of
Museum and Library Services, 1100
Pennsylvania Avenue, NW.,
Washington, DC 20506.
NOTIFICATION PROCEDURE:
See 45 CFR part 1115.
Individuals whom IMLS may ask or
has asked to serve as application
reviewers.
RECORD ACCESS PROCEDURES:
CATEGORIES OF RECORDS IN THE SYSTEM:
CONTESTING RECORD PROCEDURES:
The system also contains information
about potential and actual reviewers,
including materials such as resumes,
reviewer profile forms, and contracts
concerning participation on panels.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2003 (20 U.S.C. 9101 et seq.)
PURPOSE(S):
To complement the AAMS (IMLS–1)
with information well suited for
maintenance in hard copy form.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system may be used for
the general administration of the grant
review and award process, as well as
identification of reviewers and their
activities in this capacity. See also the
list of General Routine Uses contained
in the Preliminary Statement.
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See 45 CFR part 1115.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS–3
IMLS Reviewers—Consultant for
Native American Grant Projects.
SYSTEM LOCATION:
Institute of Museum and Library
Services, 1100 Pennsylvania Avenue,
NW., Washington, DC 20506.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who IMLS may ask or has
asked to serve as reviewers and
Fmt 4703
Name, address, telephone number,
telefax number, e-mail address, and
areas of expertise.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2003 (20 U.S.C. 9101 et seq.)
PURPOSE(S):
To provide a central repository for
information about individuals with
appropriate expertise for tribal libraries
which seek funding for professional
assistance.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system is used to identify
consultants for Native American tribal
libraries.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
The repository is reviewed and
records updated once each year.
Records for individuals no longer
interested in or appropriate for the
repository are removed from the
electronic file.
STORAGE:
The repository is maintained
electronically in a Microsoft Office
Access database.
Records in this system are retrieved
by name and area of expertise. Only
staff in the Office of Library Services—
Discretionary Programs’ Native
American Program can retrieve records
from the database.
SAFEGUARDS:
Only authorized IMLS staff can view,
add, delete, update or retrieve records in
the Access database. Access to records
in this system is controlled further by
password to the network on which the
database resides.
RETENTION AND DISPOSAL:
SYSTEM NAME:
Frm 00064
CATEGORIES OF RECORDS IN THE SYSTEM:
RETRIEVABILITY:
See 45 CFR part 1115.
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consultants for Native American tribal
libraries that seek funding for
professional assistance.
Sfmt 4703
Records in this database are
maintained and updated on an annual
basis as new information is received by
the program. IMLS staff request updated
information from individuals in the
database.
SYSTEM MANAGER(S) AND ADDRESS:
Program Officer for the Native
American Library Services, Office of
Library Services, Discretionary
Programs, Institute of Museum and
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Library Services; 1100 Pennsylvania
Avenue, NW., Washington, DC 20506.
NOTIFICATION PROCEDURE:
See 45 CFR part 1115.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1115.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1115.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees and other
individuals referring potential
consultants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS–4
SYSTEM NAME:
Payroll/Personnel System.
SYSTEM LOCATION:
Institute of Museum and Library
Services, 1100 Pennsylvania Avenue,
NW., Washington, DC 20506.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of IMLS.
Payroll and personnel information,
such as time and attendance data,
statements of earnings and leave,
training data, wage and tax statements,
and payroll and personnel transactions.
This system includes data that also is
maintained in IMLS’ official personnel
folders, which are managed in
accordance with Office of Personnel
Management (OPM) regulations. The
OPM has given notice of its system of
records covering official personnel
folders in OPM/GOVT–1.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2003 (20 U.S.C. 9010 et seq.); Federal
Personnel Manual and Treasury Fiscal
Requirements Manual.
PURPOSE(S):
To document IMLS’ personnel
processes and to calculate and process
payroll.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system may be
transmitted to the U.S. Department of
Agriculture and Treasury, and
employee-designated financial
institutions to effect issuance of
paychecks to employees and
distributions of pay according to
19:36 Apr 13, 2005
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Jkt 205001
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of personnel and
payroll processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Nancy E. Weiss,
General Counsel.
[FR Doc. 05–7498 Filed 4–13–05; 8:45 am]
BILLING CODE 7036–01–M
STORAGE:
Electronic records in this system are
maintained off-site by the Department of
Agriculture’s National Finance Center
(NFC). Paper records generated through
the NFC are maintained in file cabinets
by the Offices of Administration and
Budget/Human Resources after arriving
at IMLS. Discipline officers also may
use file cabinets to maintain paper
records concerning performance reviews
and other personnel actions in their
divisions.
RETRIEVABILITY:
Records in this system are retrieve by
name, Social Security number, or date
of birth.
SAFEGUARDS:
CATEGORIES OF RECORDS IN THE SYSTEM:
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employee directions for authorized
purposes. Data in this system also may
be used to prepare payroll, meet
government record keeping and
reporting requirements, and retrieve and
apply payroll and personnel
information as required for agency
needs. See also the list of General and
Routine Uses contained in the
Preliminary Statement.
19791
Access to the electronic records in
this system is controlled by password
on the limited number of IMLS
computers that can be used to draw
information from the NFC. File cabinets
containing the paper records in this
system either are kept locked during
non-business hours, or are located in
rooms that are kept locked during nonbusiness hours.
RETENTION AND DISPOSAL:
The Human Resources Officer
maintains paper records in this system
in accordance with the General Services
Administration’s General Records
Schedule 2. Division offices may
maintain paper records concerning
performance reviews and other
personnel actions in their divisions for
the duration of an individual’s
employment with IMLS.
SYSTEM MANAGER(S) AND ADDRESS:
Human Resources Officer, Institute of
Museum and Library Services; 1100
Pennsylvania Avenue, NW.,
Washington, DC 20506.
NOTIFICATION PROCEDURE:
See 45 CFR part 1115.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1115.
CONTESTING RECORD PROCEDURES.
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See 45 CFR part 1115.
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NUCLEAR REGULATORY
COMMISSION
Agency Information Collection
Activities: Submission for the Office of
Management and Budget (OMB)
Review; Comment Request
U. S. Nuclear Regulatory
Commission (NRC).
ACTION: Notice of pending NRC action to
submit an information collection
request to OMB and solicitation of
public comment.
AGENCY:
SUMMARY: The NRC is preparing a
submittal to OMB for review of
continued approval of information
collections under the provisions of the
Paperwork Reduction Act of 1995 (44
U.S.C. Chapter 35).
Information pertaining to the
requirement to be submitted:
1. The title of the information
collection: 10 CFR part 32—Specific
Domestic Licenses to Manufacture or
Transfer Certain Items Containing
Byproduct Material.
2. Current OMB approval number:
3150–0001.
3. How often the collection is
required: There is a one-time submittal
of information to receive a license.
Renewal applications are submitted
every 10 years. In addition,
recordkeeping must be performed on an
on-going basis, and reports of transfer of
byproduct material must be reported
every 5 years, and in a few cases, every
year.
4. Who is required or asked to report:
All specific licensees who manufacture
or initially transfer items containing
byproduct material for sale or
distribution to general licensees or
persons exempt from licensing.
5. The estimated number of annual
respondents: 972 (275 NRC licensees
and 700 Agreement State licensees).
6. The number of hours needed
annually to complete the requirement or
request: 135,741 (36,623 hours for NRC
licensees [5,225 hours reporting, or an
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]]>Agencies
[Federal Register Volume 70, Number 71 (Thursday, April 14, 2005)]
[Notices]
[Pages 19788-19791]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-7498]
=======================================================================
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NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES
Privacy Act of 1974; Notice of Amendment to System of Records
AGENCY: Institute of Museum and Library Services (IMLS), National
Foundation on the Arts and the Humanities.
ACTION: Notice of amendment to system of records.
-----------------------------------------------------------------------
SUMMARY: The Institute of Museum and Library Services (IMLS), is
publishing an amendment of its systems of records with descriptions of
the systems and the ways they are maintained, as required by the
Privacy Act of 1974, 5 U.S.C. 552(a)(e)(4). This notice clarifies the
appropriate systems managers, thus enabling individuals who wish to
access information maintained in IMLS systems to make accurate and
specific requests for such information.
EFFECTIVE DATE: The amended system notice is effective upon date of
publication.
FOR FURTHER INFORMATION CONTACT: Nancy E. Weiss, General Counsel, or
Rebecca W. Danvers, Director of Research and Technology, Institute for
Museum and Library Services, 1100 Pennsylvania Avenue, NW., Room 802,
Washington, DC 20506; by telefax at (202) 606-1077; or by electronic
mail at info@imls.gov.
SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), IMLS
today is publishing an amended notice of the existence and character of
its systems of records in order to make available in one place in the
Federal Register the most up-to-date information regarding these
systems.
Statement of General Routine Uses
The following general routine uses are incorporated by reference
into each system of records set forth herein, unless specifically
limited in the system description.
1. A record may be disclosed as a routine use to a Member of
Congress or his or her staff, when the Member of Congress or his or her
staff requests the information on behalf of, and at the request of, the
individual who is the subject of the record.
2. A record may be disclosed as a routine use to designated
officers and employees of other agencies and departments of the Federal
government having an interest in the subject individual for employment
purposes (including the hiring or retention of any employee; the
issuance of a security clearance; the letting of a contract; or the
issuance of a license, grant, or other benefits by the requesting
agency) to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter involved.
3. In the event that a record in a system of records maintained by
IMLS indicates, either by itself or in combination with other
information in IMLS' possession, a violation or potential violation of
the law (whether civil, criminal, or regulatory in nature, and whether
arising by statute or by regulation, rule, or order issued pursuant
thereto), that record may be referred, as a routine use, to the
appropriate agency, whether Federal, State, local, or foreign, charged
with investigating or prosecuting such violation, or charged with
enforcing or implementing the statue, rule, regulation, or order issued
pursuant
[[Page 19789]]
thereto. Such referral shall be deemed to authorize: (1) Any and all
appropriate and necessary uses of such records in a court of law or
before an administrative board or hearing; and (2) Such other
interagency referrals as may be necessary to carry out the receiving
agencies' assigned law enforcement duties.
4. The names, Social Security numbers, home addresses, dates of
birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees may be disclosed as a
routine use to the Office of Child Support Enforcement, Administration
for Children and Families, Department of Health and Human Services, as
follows:
(a) For use in the Federal Parent Locator System (FPLS) and the
Federal Tax Offset System for the purpose of locating individuals to
establish paternity, establishing and modifying orders of child
support, identifying sources of income, and for other child support
enforcement actions as required by the Personal Responsibility and Work
Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
(b) For release to the Social Security Administration for the
purpose of verifying Social Security numbers in connection with the
operation of FPLS; and
(c) For release to the U.S. Department of the Treasury (Treasury)
for the purpose of payroll, savings bonds, and other deductions;
administering the Earned Income Tax Credit Program (section 32,
Internal Revenue Code of 1986); and verifying a claim with respect to
employment on a tax return, as required by the Personal Responsibility
and Work Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
5. A record may be disclosed as a routine use in the course of
presenting evidence to a court, magistrate, or administrative tribunal
of appropriate jurisdiction, and such disclosure may include
disclosures to opposing counsel in the course of settlement
negotiations.
6. Information from any system of records may be used as a data
source for management information, for the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related personnel management functions or manpower studies. Information
also may be disclosed to respond to general requests for statistical
information (without personal identification of individuals) under the
Freedom of Information Act.
7. A record may be disclosed as a routine use to a contractor,
expert, or consultant of IMLS (or an office within IMLS) when the
purpose of the release is to perform a survey, audit, or other review
of IMLS' procedures and operations.
8. A record from any system of records may be disclosed as a
routine use to the National Archives and Records Administration as part
of records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
9. A record may be disclosed to a contractor, grantee, or other
recipient of federal funds when the record to be released reflects
serious inadequacies with the recipient's personnel, and disclosure of
the record is for the purpose of permitting the recipient to effect
corrective action in the government's best interest.
10. A record may be disclosed to a contractor, grantee, or other
recipient of Federal funds when the recipient has incurred indebtedness
to the government through its receipt of government funds, and the
release of the record is for the purpose of allowing the debtor to
effect collection against a third party.
11. Information in a system of records may be disclosed as a
routine use to the Treasury; other Federal agencies; ``consumer
reporting agencies'' (as defined in the Fair Credit Reporting Act, 15
U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31
U.S.C. 3701(a)(3)); or private collection contractors for the purpose
of collecting a debt owed to the Federal government as provided in the
regulations promulgated by IMLS at 45 CFR part 1183.
Table of Contents
This document gives notice that the following IMLS systems of
records are in effect.
IMLS-1 IMLS Reviewers--Application and Award Management (AAMS)
IMLS-2 IMLS Reviewers--Paper Files
IMLS-3 IMLS Reviewers--Native American Grant Consultants
IMLS-4 Personnel/Payroll System
IMLS-1
SYSTEM NAME:
IMLS Reviewers--Application and Award Management System (AAMS)--
Automated Systems.
System Location:
Office of Research and Technology, Institute of Museum and Library
Services, 1100 Pennsylvania Avenue, NW., Washington, DC 20506.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals whom IMLS may ask or has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, telefax number, e-mail address,
date of birth, identification numbers assigned by IMLS, panel
assignments, and other data concerning potential and actual reviewers,
including area of expertise. This system is maintained in a Microsoft
Sequential Database
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2003 (20 U.S.C. 9101 et
seq.)
PURPOSE(S):
To provide a central repository for information about experts who
could be or have been called upon to review applications, and to enable
staff to retrieve and manage reviewer information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the identification of
reviewers, as well as general administration of the grant review
process. See also the list of General Routine Uses contained in the
Preliminary Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THIS SYSTEM:
Authorized IMLS staff use passwords to access to the database.
STORAGE:
Records in this system are maintained electronically in Microsoft
Sequential databases and related automated systems.
RETRIEVABILITY:
Records in this system are retrieved by name, area of expertise,
panel assignment, state and other data elements.
SAFEGUARDS:
This system is maintained in a locked computer room that can be
accessed only by authorized employees of IMLS. Access to records in
this system is further controlled by password, with different levels of
modification rights assigned to individuals and offices at IMLS based
upon their specific job functions.
RETENTION AND DISPOSAL:
Records in this system are maintained and updated on a continuing
basis, as new information is received. IMLS staff
[[Page 19790]]
periodically will request updated information from individuals who are
included as reviewers in the AAMS. Records will be removed only with
the concurrence of the appropriate discipline directors.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Research and Technology; Institute of Museum and
Library Services; 1100 Pennsylvania Avenue, NW., Washington, DC 20506.
NOTIFICATION PROCEDURE:
See 45 CFR part 1115.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1115.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1115.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS-2
SYSTEM NAME:
IMLS Reviewers--Paper Files.
SYSTEM LOCATION:
Institute of Museum and Library Services, 1100 Pennsylvania Avenue,
NW., Washington, DC 20506.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals whom IMLS may ask or has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system also contains information about potential and actual
reviewers, including materials such as resumes, reviewer profile forms,
and contracts concerning participation on panels.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2003 (20 U.S.C. 9101 et
seq.)
PURPOSE(S):
To complement the AAMS (IMLS-1) with information well suited for
maintenance in hard copy form.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the general administration of
the grant review and award process, as well as identification of
reviewers and their activities in this capacity. See also the list of
General Routine Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are maintained in file cabinets.
RETRIEVABILITY:
Records in this system are retrieved by name.
SAFEGUARDS:
Rooms containing the records in this system are kept locked during
non-working hours.
RETENTION AND DISPOSAL:
Discipline offices maintain paper files that grow as individuals,
or discipline directors who are processing individuals for service as
reviewers, submit resumes. Resumes and profile forms are removed from
these files only when they are replaced by more recent information or
when the information has been entered into the electronic system. These
files may include panelist contracts, copies of which are forwarded to
IMLS' Office of Administration and Budget.
SYSTEM MANAGER(S) AND ADDRESS:
Directors of the Offices of Museum Services and Library Services
Discretionary Programs, Institute of Museum and Library Services, 1100
Pennsylvania Avenue, NW., Washington, DC 20506.
NOTIFICATION PROCEDURE:
See 45 CFR part 1115.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1115.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1115.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS-3
SYSTEM NAME:
IMLS Reviewers--Consultant for Native American Grant Projects.
SYSTEM LOCATION:
Institute of Museum and Library Services, 1100 Pennsylvania Avenue,
NW., Washington, DC 20506.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who IMLS may ask or has asked to serve as reviewers and
consultants for Native American tribal libraries that seek funding for
professional assistance.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, telefax number, e-mail address,
and areas of expertise.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2003 (20 U.S.C. 9101 et
seq.)
PURPOSE(S):
To provide a central repository for information about individuals
with appropriate expertise for tribal libraries which seek funding for
professional assistance.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system is used to identify consultants for Native
American tribal libraries.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
The repository is reviewed and records updated once each year.
Records for individuals no longer interested in or appropriate for the
repository are removed from the electronic file.
STORAGE:
The repository is maintained electronically in a Microsoft Office
Access database.
RETRIEVABILITY:
Records in this system are retrieved by name and area of expertise.
Only staff in the Office of Library Services--Discretionary Programs'
Native American Program can retrieve records from the database.
SAFEGUARDS:
Only authorized IMLS staff can view, add, delete, update or
retrieve records in the Access database. Access to records in this
system is controlled further by password to the network on which the
database resides.
RETENTION AND DISPOSAL:
Records in this database are maintained and updated on an annual
basis as new information is received by the program. IMLS staff request
updated information from individuals in the database.
SYSTEM MANAGER(S) AND ADDRESS:
Program Officer for the Native American Library Services, Office of
Library Services, Discretionary Programs, Institute of Museum and
[[Page 19791]]
Library Services; 1100 Pennsylvania Avenue, NW., Washington, DC 20506.
NOTIFICATION PROCEDURE:
See 45 CFR part 1115.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1115.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1115.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees and other individuals referring
potential consultants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS-4
SYSTEM NAME:
Payroll/Personnel System.
SYSTEM LOCATION:
Institute of Museum and Library Services, 1100 Pennsylvania Avenue,
NW., Washington, DC 20506.
Categories of INDIVIDUALS COVERED BY THE SYSTEM:
Employees of IMLS.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll and personnel information, such as time and attendance
data, statements of earnings and leave, training data, wage and tax
statements, and payroll and personnel transactions. This system
includes data that also is maintained in IMLS' official personnel
folders, which are managed in accordance with Office of Personnel
Management (OPM) regulations. The OPM has given notice of its system of
records covering official personnel folders in OPM/GOVT-1.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2003 (20 U.S.C. 9010 et
seq.); Federal Personnel Manual and Treasury Fiscal Requirements
Manual.
PURPOSE(S):
To document IMLS' personnel processes and to calculate and process
payroll.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be transmitted to the U.S. Department of
Agriculture and Treasury, and employee-designated financial
institutions to effect issuance of paychecks to employees and
distributions of pay according to employee directions for authorized
purposes. Data in this system also may be used to prepare payroll, meet
government record keeping and reporting requirements, and retrieve and
apply payroll and personnel information as required for agency needs.
See also the list of General and Routine Uses contained in the
Preliminary Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records in this system are maintained off-site by the
Department of Agriculture's National Finance Center (NFC). Paper
records generated through the NFC are maintained in file cabinets by
the Offices of Administration and Budget/Human Resources after arriving
at IMLS. Discipline officers also may use file cabinets to maintain
paper records concerning performance reviews and other personnel
actions in their divisions.
RETRIEVABILITY:
Records in this system are retrieve by name, Social Security
number, or date of birth.
SAFEGUARDS:
Access to the electronic records in this system is controlled by
password on the limited number of IMLS computers that can be used to
draw information from the NFC. File cabinets containing the paper
records in this system either are kept locked during non-business
hours, or are located in rooms that are kept locked during non-business
hours.
RETENTION AND DISPOSAL:
The Human Resources Officer maintains paper records in this system
in accordance with the General Services Administration's General
Records Schedule 2. Division offices may maintain paper records
concerning performance reviews and other personnel actions in their
divisions for the duration of an individual's employment with IMLS.
SYSTEM MANAGER(S) AND ADDRESS:
Human Resources Officer, Institute of Museum and Library Services;
1100 Pennsylvania Avenue, NW., Washington, DC 20506.
NOTIFICATION PROCEDURE:
See 45 CFR part 1115.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1115.
CONTESTING RECORD PROCEDURES.
See 45 CFR part 1115.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of personnel and payroll processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Nancy E. Weiss,
General Counsel.
[FR Doc. 05-7498 Filed 4-13-05; 8:45 am]
BILLING CODE 7036-01-M
