Privacy Act of 1974; System of Records, 9283-9284 [05-3668]

Download as PDF Federal Register / Vol. 70, No. 37 / Friday, February 25, 2005 / Notices SAFEGUARDS: Pike, Suite 1100, Falls Church, VA 22041–3238. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Active Duty Military, Reserve, National Guard, and DoD civilian employees, to include non-appropriated fund employees and foreign nationals. RECORDS SOURCE CATEGORIES: The records are maintained in a government-controlled facility. Physical access is limited to personnel with appropriate clearance and need-toknow. Access to computerized data is restricted by password. Passwords are changed periodically. Information about individuals in the records is obtained primarily from DoD Pay and Personnel Systems, the Military Medical Eligibility System (known as the Defense Enrollment Eligibility Reporting System), and from personnel who work at DoD Medical facilities. Additional information may be obtained from DoD supervisors or DoD operational records. CATEGORIES OF RECORDS IN THE SYSTEM: RETENTION AND DISPOSAL: Individual’s name, gender, work address and telephone number, Social Security Number, medical training information including class names and class dates, and personnel readiness documentation that includes immunization and other health information required to determine an individual’s fitness to perform their duties related to the mission of the Armed Forces and the Military Health System. Maintained for as long as DoD medical personnel are active and in Military Health Services System. Upon death or disenrollment from system, records are marked for inactive file and kept an additional five years. Storage media containing data with personal identifiers will be erased (degaussed) after the five-year inactive record retention. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental regulations; E.O. 12656, Assignment of Emergency Preparedness Responsibilities; DOD–I 1322.24, Military Medical Readiness Skills Training; DoD 6013.13–M, Medical Expense Performance Reporting System (MEPRS) for Fixed, Medical/Dental Treatment Facilities; DoD 5136.1–P, Medical Readiness Strategic Plan (MRSP); and E.O. 9397 (SSN). PURPOSE(S): The Office of the Secretary is establishing a single Department of Defense electronic database that provides the preparedness of DoD medical personnel to meet national security emergencies. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘‘Blanket Routine Uses’’ set forth at the beginning of OSD’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: RETRIEVABILITY: Records are retrieved by individual’s name and Social Security Number. Jkt 205001 Program Manager, Resources Information Technology Program Office, 5205 Leesburg Pike, Suite 1100, Falls Church, VA 22041–3238. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 05–3672 Filed 2–24–05; 8:45 am] BILLING CODE 5001–06–M DEPARTMENT OF DEFENSE Department of the Air Force Privacy Act of 1974; System of Records AGENCY: NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the TRICARE Management Activity Privacy Office, 5111 Leesburg Pike, Suite 810, Falls Church, VA 22041–3238. Requests must contain the individual’s full name and Social Security Number. ACTION: Department of the Air Force, DoD. Individuals seeking to determine whether information about themselves is contained within the system should address written inquiries to the TRICARE Management Activity Privacy Office, 5111 Leesburg Pike, Suite 810, Falls Church, VA 22041–3238. Requests must contain the individual’s full name and Social Security Number. CONTESTING RECORD PROCEDURES: Individuals may request a record be amended. Correspondence should be sent to TRICARE Management Activity Privacy Office, 511 Leesburg Pike, Suite 810, Falls Church, VA 22041–3238. Individual must include as much information, documentation, or other evidence as needed to support your request to amend the pertinent record. CONTESTING RECORD PROCEDURES: The records are maintained in computers and computer output products. 19:31 Feb 24, 2005 SYSTEM MANAGER(S) AND ADDRESS: RECORD ACCESS PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: VerDate jul<14>2003 9283 The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are contained in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. PO 00000 Frm 00017 Fmt 4703 Sfmt 4703 Notice to add a record system. SUMMARY: The Department of the Air Force proposes to add a system of records notice to its inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The actions will be effective on March 28, 2005, unless comments are received that would result in a contrary determination. DATES: Send comments to Mrs. Eugenia Harms, Air Force Privacy Act Officer, AF–CIO/P, 1155 Air Force Pentagon, Washington, DC 20330–1155. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Mrs. Eugenia Harms at (703) 696–6280. The Department of the Air Force’s record system notices for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on January 26, 2005, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). SUPPLEMENTARY INFORMATION: E:\FR\FM\25FEN1.SGM 25FEN1 9284 Federal Register / Vol. 70, No. 37 / Friday, February 25, 2005 / Notices Dated: February 18, 2005. Jeannette Owings-Ballard, OSD Federal Register Liaison Officer, Department of Defense. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: F033 AF E Maintained in computer and computer output products. Air Force Directory Services (AFDS). SYSTEM LOCATION: Air Force Directory Services, HQ Standard Systems Group (SSG)/DOPP, 201 E. Moore Drive, Building 856, Room 108, Gunter Annex, Maxwell AFB, AL, 36114–2014. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Air Force active duty, reserve and guard members, civilian employees, contractors, foreign nationals, and retirees. CATEGORIES OF RECORDS IN THE SYSTEM: Information includes name, Electronic Data Interchange-Personal Identifier (EDI–PI), Social Security Number, date of birth, gender, citizenship status, MAJCOM, base name, office symbol, assigned and attached unit/PAS, personal category code, duty assigned code, generational qualifier, pay plan, pay grade, rank, reservist/ANG category code, non-publish Status (protected airman), phone number, fax number, email address, DoD PKI certificate. PURPOSE(S): This database serves as broker of authoritative personnel identification data used by various network applications. It is used to consolidate and distribute data from a number of authoritative sources. To simplify the management of identification data elements about war fighters within individual application by giving systems access to near real time data about their users. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system. VerDate jul<14>2003 19:31 Feb 24, 2005 Jkt 205001 BILLING CODE 5001–06–M DEPARTMENT OF THE DEFENSE RETRIEVABILITY: Records are retrieved by a unique 10digit identifier, Electronic Data Interchange-Personal Identifier (EDI–PI). SAFEGUARDS: Department of the Army Privacy Act of 1974; System of Records AGENCY: Department of the Army, DoD. Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. The storage area network hosting the data is located in a controlled area secured by an electronic entry system relying on a security token and PIN. Access to the automated records is controlled and limited. SUMMARY: The Department of the Army is proposing to alter a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. RETENTION AND DISPOSAL: DATES: Deleted when superseded, obsolete, or no long needed, whichever is later. SYSTEM MANAGER(S) AND ADDRESS: Program Manager, Air Force Directory Services, Program Management Office, HQ SSG/DOP, 501 E. Moore Dr., Suite 1200H, Gunter Annex—Maxwell AFB, AL 36114–3014. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 33–213, Identity Management; and E.O. 9397 (SSN). None. [FR Doc. 05–3668 Filed 2–24–05; 8:45 am] STORAGE: SYSTEM NAME: EXEMPTIONS CLAIMED FOR THE SYSTEM: NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records may contact Air Force Directory Services Technical Lead, 501 E. Moore Dr., Suite 1254, Gunter Annex— Maxwell AFB, AL 36114–3014. RECORD ACCESS PROCEDURES: Individuals seeking to access records about themselves contained in this system of records may contact Air Force Directory Services Technical Lead, 501 E. Moore Dr., Suite 1254, Gunter Annex—Maxwell AFB, AL 36114–3014, E-mail: afds@gunter.af.mil. CONTESTING RECORDS PROCEDURES: The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33–332; 32 CFR part 806b; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Information is derived from Air Force Personnel Center, Global Data System, the Defense Manpower Data Center, and the Air Force Global Address List. PO 00000 Frm 00018 Fmt 4703 Sfmt 4703 ACTION: Notice to alter a system of records. This proposed action will be effective without further notice on March 28, 2005, unless comments are received which result in a contrary determination. Department of the Army, Freedom of Information Privacy Division, U.S. Army Records Management and Declassification Agency, Attn: AHRC–PDD–FPZ, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428–6497. The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on February 2, 2005, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). SUPPLEMENTARY INFORMATION: E:\FR\FM\25FEN1.SGM 25FEN1

Agencies

[Federal Register Volume 70, Number 37 (Friday, February 25, 2005)]
[Notices]
[Pages 9283-9284]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-3668]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a record system.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force proposes to add a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on March 28, 2005, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to Mrs. Eugenia Harms, Air Force Privacy Act 
Officer, AF-CIO/P, 1155 Air Force Pentagon, Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Eugenia Harms at (703) 696-6280.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 26, 2005, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).


[[Page 9284]]


    Dated: February 18, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
F033 AF E

System name:
    Air Force Directory Services (AFDS).

System location:
    Air Force Directory Services, HQ Standard Systems Group (SSG)/DOPP, 
201 E. Moore Drive, Building 856, Room 108, Gunter Annex, Maxwell AFB, 
AL, 36114-2014.

Categories of individuals covered by the system:
    Air Force active duty, reserve and guard members, civilian 
employees, contractors, foreign nationals, and retirees.

Categories of records in the system:
    Information includes name, Electronic Data Interchange-Personal 
Identifier (EDI-PI), Social Security Number, date of birth, gender, 
citizenship status, MAJCOM, base name, office symbol, assigned and 
attached unit/PAS, personal category code, duty assigned code, 
generational qualifier, pay plan, pay grade, rank, reservist/ANG 
category code, non-publish Status (protected airman), phone number, fax 
number, e-mail address, DoD PKI certificate.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 
33-213, Identity Management; and E.O. 9397 (SSN).

Purpose(s):
    This database serves as broker of authoritative personnel 
identification data used by various network applications. It is used to 
consolidate and distribute data from a number of authoritative sources. 
To simplify the management of identification data elements about war 
fighters within individual application by giving systems access to near 
real time data about their users.

Routine uses of records maintained in the system including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in computer and computer output products.

Retrievability:
    Records are retrieved by a unique 10-digit identifier, Electronic 
Data Interchange-Personal Identifier (EDI-PI).

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. The 
storage area network hosting the data is located in a controlled area 
secured by an electronic entry system relying on a security token and 
PIN. Access to the automated records is controlled and limited.

Retention and disposal:
    Deleted when superseded, obsolete, or no long needed, whichever is 
later.

system manager(s) and address:
    Program Manager, Air Force Directory Services, Program Management 
Office, HQ SSG/DOP, 501 E. Moore Dr., Suite 1200H, Gunter Annex--
Maxwell AFB, AL 36114-3014.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records may contact Air Force 
Directory Services Technical Lead, 501 E. Moore Dr., Suite 1254, Gunter 
Annex--Maxwell AFB, AL 36114-3014.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records may contact Air Force Directory Services 
Technical Lead, 501 E. Moore Dr., Suite 1254, Gunter Annex--Maxwell 
AFB, AL 36114-3014, E-mail: afds@gunter.af.mil.

Contesting records procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information is derived from Air Force Personnel Center, Global Data 
System, the Defense Manpower Data Center, and the Air Force Global 
Address List.

Exemptions claimed for the system:
    None.

[FR Doc. 05-3668 Filed 2-24-05; 8:45 am]
BILLING CODE 5001-06-M