Privacy Act of 1974; System of Records, 9281-9282 [05-3665]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 70, Number 37 (Friday, February 25, 2005)]
[Notices]
[Pages 9281-9282]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-3665]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION:  Notice to add systems of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to add an 
exempt system of records to its inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on March 28, 2005 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722, 
extension 110.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on January 6, 2005, 
to the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: February 18, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
DCIFA 01

System name:
    CIFA Operational and Analytical Records.

System Location:
    Counterintelligence Field Activity, 251 18th Street, Suite 1200, 
Arlington, VA 22202-3537.

Categories of Individuals Covered by the System:
    Individuals involved in, or of interest to, DoD counterintelligence 
or law enforcement investigations, operations, or analytical projects.

Categories of Records in the System:
    Records relating to the management of the DoD counterintelligence 
system and the coordination of DoD counterintelligence activities. 
Records relating to analytical or operational support for DoD 
counterintelligence, force protection, critical infrastructure 
protection, research and technology protection, threat analysis, and 
risk assessments. Records relating to the architecture and operation of 
DoD counterintelligence information systems. Reports of investigation, 
collection reports, statements of individuals, affidavits, 
correspondence, and other documentation pertaining to investigative or 
analytical efforts by DoD and other U.S. government agencies to 
identify or counter foreign intelligence and terrorist threats to the 
DoD and the United States. The system of records includes ad hoc or 
temporary databases established to support particular investigations, 
task forces, or analytical projects.

Authority for Maintenance of the System:
    10 U.S.C. 113, Secretary of Defense; 5 U.S.C. 301, Departmental 
Regulations; Executive Order E.O. 12, 333, United States Intelligence 
Activities, () as amended by E.O. 13284 and E.O. 13355, Amendment of 
Executive Orders, and Other Actions, in Connection With the 
Establishment of the Department of Homeland Security and; DoD Directive 
5105.67, Department of Defense Counterintelligence Field Activity (DoD 
CIFA) (; and E.O. 9397 (SSN)).

Purpose(s):
    Compiled for use by the Counterintelligence Field Activity in the 
development and management of DoD

[[Page 9282]]

counterintelligence programs and functions that support the protection 
of DoD, including counterintelligence support to protect DoD personnel, 
resources, critical information, research and development programs, 
technology, critical infrastructure, and U.S. interests against the 
activities of foreign powers and terrorist groups.

Routine Uses of Records Maintained in the System, including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Federal Bureau of Investigation, the Central Intelligence 
Agency, the Department of Homeland Security and other Executive Branch 
intelligence, counterintelligence, law enforcement, or security 
agencies to assist them in matters within their jurisdiction pertaining 
to hostile foreign intelligence or terrorist activities.
    The DoD `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.

Policies and Practices for Storing, retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained in paper files and on electronic media.

Retrievability:
    Retrieved by name, Social Security Number, and/or other personal 
identifiers.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need to know. 
Access to computerized data is restricted by passwords, which are 
changed periodically.

Retention and Disposal:
    Disposition pending (until the National Archives and Records 
Administration approves the retention and disposition of these records, 
treat as permanent).

System Manager(s) and Address:
    Chief Information Officer, Counterintelligence Field Activity, 251 
18th Street, Suite 1200, Arlington, VA 22202-3537.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy and Freedom of Information 
Coordinator, Counterintelligence Field Activity, 251 18th Street, Suite 
1200, Arlington, VA 22202-3537.
    Requests should contain the individual's name, date of birth, 
sufficient information to determine the type of records being sought, 
and the approximate date the records might have been created.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy and Freedom of Information Coordinator, Counterintelligence 
Field Activity, 251 18th Street, Suite 1200, Arlington, VA 22202-3537.
    Requests should contain the individual's name, date of birth, 
sufficient information to determine the type of records being sought, 
and the approximate date the records might have been created.

Contesting Record Procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; CFR part 311; or may be obtained from 
the system manager.

Record Source Categories:
    Investigative, operational, and/or analytical files of DoD and 
other Federal agencies with counterintelligence, intelligence, law 
enforcement, security, protective, or related responsibilities. 
Information collected by CIFA from public or commercial sources in 
compliance with DoD authorities.

Exemptions Claimed for the System:
    This system of records is a compilation of information from other 
Department of Defense and U.S. Government systems of records. To the 
extent that copies of exempt records from those `other' systems of 
records are entered into DCIFA 01, OSD hereby claims the same 
exemptions for the records from those `other' systems that are entered 
into this system, as claimed for the original primary system of which 
they are a part.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 311. For additional information 
contact the system manager.

[FR Doc. 05-3665 Filed 2-24-05; 8:45 am]
BILLING CODE 5001-06-M