Privacy Act of 1974; System of Records, 9284-9286 [05-3659]
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9284
Federal Register / Vol. 70, No. 37 / Friday, February 25, 2005 / Notices
Dated: February 18, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer,
Department of Defense.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
F033 AF E
Maintained in computer and
computer output products.
Air Force Directory Services (AFDS).
SYSTEM LOCATION:
Air Force Directory Services, HQ
Standard Systems Group (SSG)/DOPP,
201 E. Moore Drive, Building 856, Room
108, Gunter Annex, Maxwell AFB, AL,
36114–2014.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Air Force active duty, reserve and
guard members, civilian employees,
contractors, foreign nationals, and
retirees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information includes name, Electronic
Data Interchange-Personal Identifier
(EDI–PI), Social Security Number, date
of birth, gender, citizenship status,
MAJCOM, base name, office symbol,
assigned and attached unit/PAS,
personal category code, duty assigned
code, generational qualifier, pay plan,
pay grade, rank, reservist/ANG category
code, non-publish Status (protected
airman), phone number, fax number, email address, DoD PKI certificate.
PURPOSE(S):
This database serves as broker of
authoritative personnel identification
data used by various network
applications. It is used to consolidate
and distribute data from a number of
authoritative sources. To simplify the
management of identification data
elements about war fighters within
individual application by giving
systems access to near real time data
about their users.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’
published at the beginning of the Air
Force’s compilation of record system
notices apply to this system.
VerDate jul<14>2003
19:31 Feb 24, 2005
Jkt 205001
BILLING CODE 5001–06–M
DEPARTMENT OF THE DEFENSE
RETRIEVABILITY:
Records are retrieved by a unique 10digit identifier, Electronic Data
Interchange-Personal Identifier (EDI–PI).
SAFEGUARDS:
Department of the Army
Privacy Act of 1974; System of
Records
AGENCY:
Department of the Army, DoD.
Records are accessed by person(s)
responsible for servicing the record
system in performance of their official
duties and by authorized personnel who
are properly screened and cleared for
need-to-know. The storage area network
hosting the data is located in a
controlled area secured by an electronic
entry system relying on a security token
and PIN. Access to the automated
records is controlled and limited.
SUMMARY: The Department of the Army
is proposing to alter a system of records
notice in its existing inventory of
records systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
RETENTION AND DISPOSAL:
DATES:
Deleted when superseded, obsolete, or
no long needed, whichever is later.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Air Force Directory
Services, Program Management Office,
HQ SSG/DOP, 501 E. Moore Dr., Suite
1200H, Gunter Annex—Maxwell AFB,
AL 36114–3014.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air
Force; Air Force Instruction 33–213,
Identity Management; and E.O. 9397
(SSN).
None.
[FR Doc. 05–3668 Filed 2–24–05; 8:45 am]
STORAGE:
SYSTEM NAME:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
may contact Air Force Directory
Services Technical Lead, 501 E. Moore
Dr., Suite 1254, Gunter Annex—
Maxwell AFB, AL 36114–3014.
RECORD ACCESS PROCEDURES:
Individuals seeking to access records
about themselves contained in this
system of records may contact Air Force
Directory Services Technical Lead, 501
E. Moore Dr., Suite 1254, Gunter
Annex—Maxwell AFB, AL 36114–3014,
E-mail: afds@gunter.af.mil.
CONTESTING RECORDS PROCEDURES:
The Air Force rules for accessing
records, and for contesting contents and
appealing initial agency determinations
are published in Air Force Instruction
33–332; 32 CFR part 806b; or may be
obtained from the system manager.
RECORD SOURCE CATEGORIES:
Information is derived from Air Force
Personnel Center, Global Data System,
the Defense Manpower Data Center, and
the Air Force Global Address List.
PO 00000
Frm 00018
Fmt 4703
Sfmt 4703
ACTION:
Notice to alter a system of
records.
This proposed action will be
effective without further notice on
March 28, 2005, unless comments are
received which result in a contrary
determination.
Department of the Army,
Freedom of Information Privacy
Division, U.S. Army Records
Management and Declassification
Agency, Attn: AHRC–PDD–FPZ, 7701
Telegraph Road, Casey Building, Suite
144, Alexandria, VA 22325–3905.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Ms.
Janice Thornton at (703) 428–6497.
The
Department of the Army systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on February 2, 2005, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
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Federal Register / Vol. 70, No. 37 / Friday, February 25, 2005 / Notices
Dated: February 12, 2005.
Jeanette Owings-Ballard,
OSD Federal Register Liaison Officer,
Department of Defense.
also be used to determine patterns and
trends in the military population, and
for statistical analyses.’’
*
*
*
*
*
A0601–270 USMEPCOM
STORAGE:
SYSTEM NAME:
U.S. Military Entrance Processing
Reporting System (March 29, 2000, 65
FR 16568).
SYSTEM IDENTIFIER:
Delete entry and replace with
‘‘A0601–270 USMEPCOM DoD’’.
Delete entry and replace with ‘‘U.S.
Military Processing Command
Integrated Resources System
(USMIRS).’’
*
*
*
*
*
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘All
individuals who report to a mobile
examining team site or MEPS to be
aptitudinally tested and/or medically
examined to determine their fitness for
entry into one of the Armed Services’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Various personal data, such as
individual’s name, Social Security
Number, Alien Registration number,
date and place of birth, home address
and telephone number, results of
aptitude tests, physical examination,
background screening through the use of
fingerprinting, and relevant
documentation concerning individual’s
acceptance/rejection for military
service.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 3013, Secretary of the Army, 10
U.S.C. 8013, Secretary of the Air Force,
10 U.S.C. 5013, Secretary of the Navy;
DoD Directive 1145.2, United States
Military Entrance Processing Command;
Army Regulation 601–270/Air Force
Regulation 33–7/Marine Corps Order
P1100.75A, Military Entrance
Processing Station (MEPS); MEPCOM
Regulation 680–3, U.S. Military
Processing Command Integrated
Resources System (USMIRS); and E.O.
9397 (SSN).’’
PURPOSE(S):
Delete entry and replace with ‘‘To
determine qualifications of applicants
for the Armed Forces through aptitude
testing, medical examination, identity
verification, background screening, and
administrative processing. Records will
Jkt 205001
Delete from entry ‘‘records will be
maintained until all requirement of Pub.
L. 104–201 are met and until a records
disposition is obtained from the
National Archives and Records
Administration’’.
*
*
*
*
*
A0601–270 USMEPCOM DoD
SYSTEM NAME:
U.S. Military Processing Command
Integrated Resources System (USMIRS).
SYSTEM LOCATION:
Primary location: United States
Military Entrance Processing Command,
2834 Green Bay Road, North Chicago, IL
60064–3094. Segments exist at 65
military entrance processing stations in
the continental United States, Alaska,
Puerto Rico, and Hawaii. Official
mailing addresses are published as an
appendix to the Army’s compilation of
record system notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All individuals who report to a
mobile examining team site or MEPS to
be aptitudinally tested and/or medically
examined to determine their fitness for
entry into one of the Armed Services.
CATEGORIES OF RECORDS IN THE SYSTEM:
Various personnel data, such as
individual’s name, Social Security
Number, date and place of birth, home
address and telephone number, results
of aptitude tests, physical examination,
and relevant documentation concerning
individual’s acceptance/rejection for
military service.
Various personal data, such as
individual’s name, Social Security
Number, Alien Registration number,
date and place of birth, home address
and telephone number, results of
aptitude tests, physical examination,
background screening through the use of
fingerprinting, and relevant
documentation concerning individual’s
acceptance/rejection for military
service.’’
PO 00000
Frm 00019
Fmt 4703
Sfmt 4703
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 3013, Secretary of the Army,
10 U.S.C. 8013, Secretary of the Air
Force, 10 U.S.C. 5013, Secretary of the
Navy; DoD Directive 1145.2, United
States Military Entrance Processing
Command; Army Regulation 601–270/
Air Force Regulation 33–7/Marine Corps
Order P1100.75A, Military Entrance
Processing Station (MEPS); MEPCOM
Regulation 680–3, U.S. Military
Processing Command Integrated
Resources System (USMIRS); and E.O.
9397 (SSN).
PURPOSE(S):
RETENTION AND DISPOSAL:
SYSTEM NAME:
19:31 Feb 24, 2005
RETRIEVABILITY:
Delete entry and replace with
‘‘Individual’s name, Social Security
Number, and/or biometric images.’’
*
*
*
*
*
CHANGES:
VerDate jul<14>2003
Delete entry and replace with ‘‘Paper
records in file folders and in electronic
storage media.’’
9285
To determine qualifications of
applicants for the Armed Forces through
aptitude testing, medical examination,
identity verification, background
screening, and administrative
processing. Records will also be used to
determine patterns and trends in the
military population, and for statistical
analyses.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Information is disclosed to the
Selective Service System (SSS) to
update the SSS registrant database.
Information may also be disclosed to
local and State Government agencies for
compliance with laws and regulations
governing control of communicable
diseases.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Army’s
compilation of systems of records
notices also apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and in
electronic storage media.
RETRIEVABILITY:
Individual’s name, Social Security
Number, and/or biometric images.
SAFEGUARDS:
All data are retained in locked room/
compartments with access limited to
personnel designated as having official
need therefore. Access to computerized
data is by use of a valid user ID and
password code assigned to the
individual video display terminal
operator.
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9286
Federal Register / Vol. 70, No. 37 / Friday, February 25, 2005 / Notices
RETENTION AND DISPOSAL:
RECORD SOURCE CATEGORIES:
Each military entrance processing
station retains a copy of reporting
system source documents for each
enlistee for 90 days after shipment. For
all other applicants, each station retains,
if applicable, a copy of the Report of
Medical Examination with supporting
documentation, the Report of Medical
History, and any other reporting source
documents, for a period not to exceed 2
years, after which they are destroyed.
Originals or copies of documents are
filed permanently in Official Personnel
Files for acceptable applicants and
transferred to the gaining Armed Force.
Information relating to the individual’s
who become seriously ill or are injured
while at MEPS, or were found
disqualified for a condition considered
dangerous to the individual’s health if
left untreated.
From the individual, physicians,
results of tests, Federal/State/local law
enforcement activities/agencies.
SYSTEM MANAGER(S) AND ADDRESS:
Commander, U.S. Military Entrance
Processing Command, 2834 Green Bay
Road, North Chicago, IL 60064–3094.
NOTIFICATION PROCEDURE:
Individuals seeking to determine if
information about themselves is
contained in this record system should
address written inquiries to the
Commander, U.S. Military Entrance
Processing Commander, U.S. Military
Entrance Processing Command, 2834
Green Bay Road, North Chicago, IL
60064–3094.
Individual should provide the full
name, Social Security Number, and
military status or other information
verifiable from the record itself.
A0195–2c USACIDC DoD
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SYSTEM NAME:
None.
[FR Doc. 05–3659 Filed 2–29–05; 8:45 am]
SYSTEM LOCATION:
DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of
Records
AGENCY:
ACTION:
Department of the Army, DoD.
Notice to add a system of
records.
The Department of the Army
is proposing to add an exempt system of
records to its existing inventory of
records systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
The exemption ((j)(2)) will increase the
value of the system of records for
criminal law enforcement purposes.
SUMMARY:
Comments must be received on
or before March 28, 2005, to be
considered by this agency.
DATES:
Department of the Army,
Freedom of Information/Privacy
Division, U.S. Army Records
Management and Declassification
Agency, Attn: AHRC–PDD–FPZ, 7701
Telegraph Road, Casey Building, Suite
144, Alexandria, VA 22325–3905.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Individuals seeking access to records
about themselves contained in this
record system should address written
inquiries to the Commander, U.S.
Military Entrance Processing Command,
2834 Green Bay Road, North Chicago, IL
60064–3094.
Individual should provide the full
name, Social Security Number, and
military status or other information
verifiable from the record itself.
On personal visits, individual should
provide acceptable identification such
as valid driver’s license, employer
identification card, building pass, etc.
Janice Thornton at (703) 428–6497.
The Army’s rules for accessing
records, and for contesting contents and
appealing initial agency determinations
are published in the Department of the
Army Regulation 340–21; 32 CFR part
505; or may be obtained from the system
manager.
VerDate jul<14>2003
19:31 Feb 24, 2005
Jkt 205001
DoD Criminal Investigation Task
Force (CITF) Files.
BILLING CODE 5001–06–M
RECORD ACCESS PROCEDURES:
CONTESTING RECORD PROCEDURES:
Dated: February 18, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer,
Department of Defense.
Ms.
The
Department of the Army systems of
records notices subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on February 7, 2005, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
PO 00000
Frm 00020
Fmt 4703
Sfmt 4703
U.S. Army Criminal Investigation
Command, Criminal Investigation Task
Force, 6010 6th Street, Fort Belvoir, VA
22060–5506.
Decentralized segments are located at
DoD Criminal Investigation Task Force
(CITF) field offices and resident offices
worldwide. Official mailing addresses
are published as an appendix to Army’s
compilation of system of records
notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Any individual involved in,
suspected of being involved in
witnessing or reporting, war crimes or
acts of terrorism affecting U.S. interests
(e.g., property located in or outside of
the United States), other U.S. national,
and/or U.S. personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number, rank,
date and place of birth, chronology of
events; reports of investigation and
intelligence reports containing
statements of witnesses, suspects,
subject and agents; laboratory reports,
polygraph reports, documentary
evidence, physical evidence, summary
and administrative data pertaining to
preparation and distribution of reports;
basis for allegations; modus operandi
and other investigative information from
Federal, State, and local investigative
and intelligence agencies and
departments; and similar relevant
documents; names and personal
identifiers of persons who have been
subjects of electronic surveillance;
agencies, firms, Army and Defense
Department organizations which were
the subjects or victims of war crimes
investigations; and disposition of
offenders, witness identification data,
and relevant information pertaining to
the investigation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 113, Secretary of Defense; 10
U.S.C. 821 and 836; 10 U.S.C. 3013,
Secretary of the Army; 10 U.S.C. 5013,
Secretary of the Navy; 10 U.S.C. 8013,
Secretary of the Air Force; Pub. L. 107–
40, Authorization for Use of Military
Force Joint Resolution; Military Order of
November 13, 2001, Detention,
E:\FR\FM\25FEN1.SGM
25FEN1
]]>Agencies
[Federal Register Volume 70, Number 37 (Friday, February 25, 2005)]
[Notices]
[Pages 9284-9286]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-3659]
-----------------------------------------------------------------------
DEPARTMENT OF THE DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Army is proposing to alter a system of
records notice in its existing inventory of records systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
March 28, 2005, unless comments are received which result in a contrary
determination.
ADDRESSES: Department of the Army, Freedom of Information Privacy
Division, U.S. Army Records Management and Declassification Agency,
Attn: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144,
Alexandria, VA 22325-3905.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on February 2, 2005, to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
[[Page 9285]]
Dated: February 12, 2005.
Jeanette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
A0601-270 USMEPCOM
System Name:
U.S. Military Entrance Processing Reporting System (March 29, 2000,
65 FR 16568).
Changes:
System identifier:
Delete entry and replace with ``A0601-270 USMEPCOM DoD''.
System name:
Delete entry and replace with ``U.S. Military Processing Command
Integrated Resources System (USMIRS).''
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with ``All individuals who report to a
mobile examining team site or MEPS to be aptitudinally tested and/or
medically examined to determine their fitness for entry into one of the
Armed Services''
Categories of records in the system:
Delete entry and replace with ``Various personal data, such as
individual's name, Social Security Number, Alien Registration number,
date and place of birth, home address and telephone number, results of
aptitude tests, physical examination, background screening through the
use of fingerprinting, and relevant documentation concerning
individual's acceptance/rejection for military service.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Secretary of the
Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 5013,
Secretary of the Navy; DoD Directive 1145.2, United States Military
Entrance Processing Command; Army Regulation 601-270/Air Force
Regulation 33-7/Marine Corps Order P1100.75A, Military Entrance
Processing Station (MEPS); MEPCOM Regulation 680-3, U.S. Military
Processing Command Integrated Resources System (USMIRS); and E.O. 9397
(SSN).''
Purpose(s):
Delete entry and replace with ``To determine qualifications of
applicants for the Armed Forces through aptitude testing, medical
examination, identity verification, background screening, and
administrative processing. Records will also be used to determine
patterns and trends in the military population, and for statistical
analyses.''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders and
in electronic storage media.''
Retrievability:
Delete entry and replace with ``Individual's name, Social Security
Number, and/or biometric images.''
* * * * *
Retention and disposal:
Delete from entry ``records will be maintained until all
requirement of Pub. L. 104-201 are met and until a records disposition
is obtained from the National Archives and Records Administration''.
* * * * *
A0601-270 USMEPCOM DoD
System name:
U.S. Military Processing Command Integrated Resources System
(USMIRS).
System location:
Primary location: United States Military Entrance Processing
Command, 2834 Green Bay Road, North Chicago, IL 60064-3094. Segments
exist at 65 military entrance processing stations in the continental
United States, Alaska, Puerto Rico, and Hawaii. Official mailing
addresses are published as an appendix to the Army's compilation of
record system notices.
Categories of individuals covered by the system:
All individuals who report to a mobile examining team site or MEPS
to be aptitudinally tested and/or medically examined to determine their
fitness for entry into one of the Armed Services.
Categories of records in the system:
Various personnel data, such as individual's name, Social Security
Number, date and place of birth, home address and telephone number,
results of aptitude tests, physical examination, and relevant
documentation concerning individual's acceptance/rejection for military
service.
Various personal data, such as individual's name, Social Security
Number, Alien Registration number, date and place of birth, home
address and telephone number, results of aptitude tests, physical
examination, background screening through the use of fingerprinting,
and relevant documentation concerning individual's acceptance/rejection
for military service.''
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 8013, Secretary of
the Air Force, 10 U.S.C. 5013, Secretary of the Navy; DoD Directive
1145.2, United States Military Entrance Processing Command; Army
Regulation 601-270/Air Force Regulation 33-7/Marine Corps Order
P1100.75A, Military Entrance Processing Station (MEPS); MEPCOM
Regulation 680-3, U.S. Military Processing Command Integrated Resources
System (USMIRS); and E.O. 9397 (SSN).
Purpose(s):
To determine qualifications of applicants for the Armed Forces
through aptitude testing, medical examination, identity verification,
background screening, and administrative processing. Records will also
be used to determine patterns and trends in the military population,
and for statistical analyses.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information is disclosed to the Selective Service System (SSS) to
update the SSS registrant database.
Information may also be disclosed to local and State Government
agencies for compliance with laws and regulations governing control of
communicable diseases.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and in electronic storage media.
Retrievability:
Individual's name, Social Security Number, and/or biometric images.
Safeguards:
All data are retained in locked room/compartments with access
limited to personnel designated as having official need therefore.
Access to computerized data is by use of a valid user ID and password
code assigned to the individual video display terminal operator.
[[Page 9286]]
Retention and disposal:
Each military entrance processing station retains a copy of
reporting system source documents for each enlistee for 90 days after
shipment. For all other applicants, each station retains, if
applicable, a copy of the Report of Medical Examination with supporting
documentation, the Report of Medical History, and any other reporting
source documents, for a period not to exceed 2 years, after which they
are destroyed. Originals or copies of documents are filed permanently
in Official Personnel Files for acceptable applicants and transferred
to the gaining Armed Force. Information relating to the individual's
who become seriously ill or are injured while at MEPS, or were found
disqualified for a condition considered dangerous to the individual's
health if left untreated.
System manager(s) and address:
Commander, U.S. Military Entrance Processing Command, 2834 Green
Bay Road, North Chicago, IL 60064-3094.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Military Entrance Processing Commander, U.S. Military
Entrance Processing Command, 2834 Green Bay Road, North Chicago, IL
60064-3094.
Individual should provide the full name, Social Security Number,
and military status or other information verifiable from the record
itself.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Military Entrance Processing Command, 2834 Green Bay Road, North
Chicago, IL 60064-3094.
Individual should provide the full name, Social Security Number,
and military status or other information verifiable from the record
itself.
On personal visits, individual should provide acceptable
identification such as valid driver's license, employer identification
card, building pass, etc.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in the
Department of the Army Regulation 340-21; 32 CFR part 505; or may be
obtained from the system manager.
Record source categories:
From the individual, physicians, results of tests, Federal/State/
local law enforcement activities/agencies.
Exemptions claimed for the system:
None.
[FR Doc. 05-3659 Filed 2-29-05; 8:45 am]
BILLING CODE 5001-06-M
