Privacy Act of 1974; System of Records, 3190-3193 [05-1054]

Download as PDF 3190 Federal Register / Vol. 70, No. 13 / Friday, January 21, 2005 / Notices Order needs of the Department of Defense. At these meetings, the Defense Science Board Task Force will examine the oversight function with respect to Title 10 and military department regulations to ensure that proper checks and balances exist. The Task Force will review whether simplification of the acquisition structure could improve both efficiency and oversight. FOR FURTHER INFORMATION CONTACT: LtCol Scott Dolgoff, Defense Science Board, 3140 Defense Pentagon, Room 3D865, Washington, DC 20301–3140, via e-mail at scott.dolgoff@osd.mil, or via phone at (703) 695–4158. SUPPLEMENTARY INFORMATION: Members of the public who wish to attend the meeting must contact LtCol Dolgoff no later than January 21, 2005, and for further information about admission as seating is limited. Additionally, those who wish to make oral comments or deliver written comments should also request to be scheduled, and submit a written text of the comments by January 21, 2005, to allow time for distribution to Task Force members prior to the meeting. Individual oral comments will be limited to five minutes, with the total oral comment period not exceeding 30 minutes. Upon consideration of the Settlement Agreement entered into between Polaris Industries Inc. (‘‘Polaris’’) and the U.S. Consumer Product Safety Commission (‘‘Commission’’) staff, and the Commission having jurisdiction over the subject matter and over Polaris, and it appearing that the Settlement Agreement and Order is in the public interest, it is Ordered, that the Settlement Agreement be, and hereby is, accepted; and it is Further ordered, that Polaris shall pay a civil penalty in the amount of nine hundred and fifty thousand dollars ($950,000.00) within twenty (20) calendar days of service of the final Order upon Polaris. The payment shall be made by check payable to the order of the United States Treasury. Upon the failure of Polaris to make the foregoing payment when due, interest on the unpaid amount shall accrue and be paid by Polaris at the federal legal rate of interest set forth in the provisions of 28 U.S.C. 1961(a) and (b). Provisionally accepted and Provisional Order issued on the 13th day of January, 2005. By order of the Commission. Todd A. Stevenson, Secretary, Consumer Product Safety Commission. [FR Doc. 05–1049 Filed 1–19–05; 8:45 am] BILLING CODE 6355–01–M Dated: January 13, 2005. Jeannette Owings-Ballard, OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. 05–1052 Filed 1–19–05; 8:45 am] be to evaluate force protection in the context of post major combat operations that have been conducted in Iraq and Afghanistan. In the operations, loss of national treasure—military and civilian, U.S. and other nations—has resulted from actions executed by non-state and rogue actors. The threat and capabilities these insurgent, terrorist and criminal actions present post a most serious challenge to our ability to achieve unified action. In accordance with Section 10(d) of the Federal Advisory Committee Act, Public Law 92–463, as amended (5 U.S.C. App. 2), it has been determined that these Defense Science Board Task Force meetings concern matters listed in 5 U.S.C. 552b(c)(1) and that, accordingly, these meetings will be closed to the public. Dated: January 11, 2005. Jeannette Owings-Ballard, OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. 05–1053 Filed 1–19–05; 8:45 am] BILLING CODE 5001–06–M DEPARTMENT OF DEFENSE Department of the Air Force Privacy Act of 1974; System of Records AGENCY: ACTION: BILLING CODE 5001–06–M Department of the Air Force, DoD. Notice to amend systems of records. DEPARTMENT OF DEFENSE DEPARTMENT OF DEFENSE Office of the Secretary Office of the Secretary Defense Science Board Defense Science Board Department of Defense. ACTION: Notice of Advisory Committee meeting. AGENCY: SUMMARY: The Defense Science Board Task Force on Management Oversight of Acquisition Organizations will meet in open session on January 27–28, 2005, at SAIC, 4001 N. Fairfax Drive, Arlington, VA. This Task Force should assess whether all major acquisition organizations within the Department have adequate management and oversight processes, including what changes might be necessary to implement such processes where needed. The missions of the Defense Science Board is to advise the Secretary of Defense and the Under Secretary of Defense for Acquisition, Technology & Logistics on scientific and technical matters as they affect the perceived SUMMARY: The Defense Science Board Task Force on Force Protection in Urban and Unconventional Environments will meet in closed session on January 25– 26, 2005, at SAI, 3601 Wilson Boulevard, Arlington, VA. This Task Force will review and evaluate force protection capabilities in urban and unconventional environments and provide recommendations to effect change to the future Joint Force. The mission of the Defense Science Board is to advise the Secretary of Defense and the Under Secretary of Defense for Acquisition, Technology & Logistics on scientific and technical matters as they affect the perceived needs of the Department of Defense. Specifically, the Task Force’s foci will AGENCY: VerDate jul<14>2003 14:11 Jan 19, 2005 Jkt 205001 Department of Defense. Notice of Advisory Committee Meeting. ACTION: PO 00000 Frm 00009 Fmt 4703 Sfmt 4703 SUMMARY: The Department of the Air Force is amending three systems of records notices in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on February 22, 2005 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office of the Chief Information Officer, AF–CIO/P, 1155 Air Force Pentagon, Washington, DC 20330–1155. FOR FURTHER INFORMATION CONTACT: Ms. Eugenia Harms at (703) 696–6280. SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth E:\FR\FM\21JAN1.SGM 21JAN1 Federal Register / Vol. 70, No. 13 / Friday, January 21, 2005 / Notices below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: January 11, 2005. Jeannette Owings-Ballard, OSD Federal Register Liaison Officer, Department of Defense. F036 AETC L SYSTEM NAME: Community College of the Air Force Student Record System (June 11, 1997, 62 FR 31793). CHANGES: * * * * * SYSTEM NAME: Change entry to read ‘Community College of the Air Force Student Transcript, Administration, and Records System’. SYSTEM LOCATION: Replace ‘6307’ with ‘6613’. Replace ‘System Development Branch’ with ‘Technology Support Division’. * * * * * F036 AETC L SYSTEM NAME: Community College of the Air Force Student Transcript, Administration, and Records System. SYSTEM LOCATION: The system is centrally administered by the Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112– 6613. Computer processing for the system is performed by the Technology Support Division. CATEGORIES OF INDIVIDUALS COVERED BY THE SAME SYSTEM: The system may have a record for any person who since January 1, 1968 has completed a formal course of instruction conducted by one of the Air Force schools identified in the current Community College of the Air Force General Catalog. Such courses do not include pre-commissioning courses and courses conducted exclusively for officers or their civilian counterparts. The system includes records reflecting Air Force courses completed before 1968 and other educational accomplishments for persons who as enlisted members of the Air Force registered in programs of study leading to credentials awarded by the college. VerDate jul<14>2003 14:11 Jan 19, 2005 Jkt 205001 Both here and where appropriate below, the general term Air Force includes the regular Air Force, the Air Force Reserve, and the Air National Guard. CATEGORIES OF RECORDS IN THE SYSTEM: Individual academic records and, where necessary to serve airmen registered in study programs leading to credentials awarded by the college, a variety of source or substantiating records such as copies of registration applications and document control records derived from such applications, civilian college transcripts, college level examination program score reports; copies of educational records originated by other Air Force and non-Air Force agencies external to the college (such as the Federal Aviation Agency, the United States Armed Forces Institute, and the Defense Activity for Non-traditional Education Support), copies of a variety of Air Force personnel records (such as documents derived from master records maintained by the Air Force Manpower and Personnel Center and microfiche records of locator data); and records of credentials awarded to graduates. The college also maintains copies and related records of communications from, to, or regarding persons interested in the college, its educational programs, its student record system, and related matters. Copies of and statistical records derived from individual responses to surveys, questionnaires, and similar instruments authorized by HQ USAF may also be maintained as needed for managerial evaluation and planning by officers of the college. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 9315, Community College of the Air Force: associate degree; Air Force Instruction 36–2304, Community College of the Air Force, and E.O. 9397 (SSN). PURPOSE(S): Records originated in the system document, in terms of credit awarded or accepted in transfer by the college, individual educational accomplishments which satisfy curricular requirements of study programs leading to an Associate in Applied Science degree offered by the college. Transcripts of records in the college are, at the written request of persons concerned, furnished to any recipient(s) designated in such requests. Such recipients typically include Air Force Education Services Centers, other offices where Air Force personnel are stationed, educational institutions, and potential or current employers. CCAF transcripts and copies of other records originated in the college are also used to PO 00000 Frm 00010 Fmt 4703 Sfmt 4703 3191 support educational and occupational counseling, planning, and development; admission to other colleges; and related individual affairs. Disclosures of information recorded in the system may be made to employees of civilian contractors engaged by the Air Force to provide services which directly or indirectly support the record system. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Permanent student computer records are maintained on and as necessary reproduced from magnetic media. Paper records are maintained in file folders, card files, and special binders/cabinets designed for computer listings. RETRIEVABILITY: Computer records are retrievable by a combination of Social Security Number and certain letters of last name. Paper records are retrievable by either Social Security Number or name. SAFEGUARDS: Records maintained in the college are normally disclosed only upon written request from the subject of the records or upon written request from an Air Force officer or employee responsible to provide educational or related services to Air Force personnel. Disclosures to non-Air Force agencies not requested by the subject of the records require approval of an officer of the college. Except for disclosures within the college as may be necessary to its operations, requests by telephone and other unwritten means will not be honored unless in the judgment of a responsible member of the college staff the requester is a member or employee of the Air Force acting on behalf of, or is, the person whose record is requested. Special care is exercised to ensure complete identification of the requester, the person whose record is to be disclosed, and intended use. Other systematic safeguards to ensure integrity of records include secure storage of E:\FR\FM\21JAN1.SGM 21JAN1 3192 Federal Register / Vol. 70, No. 13 / Friday, January 21, 2005 / Notices successive generations of computer master files, existence and long-term retention in other Air Force facilities of records needed to rebuild the entire system in the event of catastrophe, and traditional measures to ensure the security of Air Force facilities. All records in the system are attended by responsible Air Force personnel during duty hours and stored in locked facilities under constant or periodic surveillance by Air Force security police during non-duty hours. Those in computer storage devices are protected by computer system software. RETENTION AND DISPOSAL: Retained in office files until superseded, obsolete, no longer needed for reference. Academic records maintained in the Student Transcript, Administration, and Records System are retained as permanent records in accordance with the American Association of Collegiate Registrars and Admissions Officers’ publication Retention of Records dated 1987. Active master file records on the computer are by their nature evolutionary and will be maintained permanently. Paper records maintained to serve students registered in study programs are retained so long as a registrant remains active in his or her program. Such records are destroyed 1 year after a registrant completes his or her study program. Other records are typically retained only so long as they may serve a useful purpose, which is typically between 30 and 90 days. Computer records are destroyed by erasing, deleting or overwriting. records should first visit the Office of the Registrar. Military and civilian students. RECORD ACCESS PROCEDURES: Individuals seeking to access records about themselves contained in this system should address requests to the System Manager, or to addresses listed above. Visits to the college are welcomed, and visitors seeking information about personal records should first visit the Office of the Registrar. CONTESTING RECORD PROCEDURES: The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33–332; 32 CFR part 806b; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Information obtained from educational institutions, automated system interfaces and from source documents submitted to the college by or at the request of individuals concerned, or by other Air Force agencies acting on behalf of individuals concerned. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. F036 AETC N SYSTEM NAME: Persons who have not registered in the college should address inquiries regarding records maintained by the college to Chief, Student Records Branch, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112– 6613. Persons who have registered in the college may address inquiries as above or to Chief, Academic Programs Division, also at Maxwell Air Force Base. Such inquiries will need to include the full name (and former names if appropriate), Social Security Number, and birth date of the inquirer, and should include a full return address (including ZIP Code). Visits to the college are welcomed, and visitors seeking information about personal VerDate jul<14>2003 14:11 Jan 19, 2005 Jkt 205001 Individual student folder containing test results, speech and writing critiques, interview/counseling record, faculty rating, and other documents pertaining to student administration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36–2301, Professional Military Education; and E.O. 9397 (SSN). PURPOSE(S): Used by faculty and staff of applicable school/course to evaluate and record performance/progress of student, and to determine suitability for future faculty position. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CHANGES: STORAGE: * NOTIFICATION PROCEDURE: CATEGORIES OF RECORDS IN THE SYSTEM: Student Record Folder (June 11, 1997, 62 FR 31793). * * * Maintained in file folders and on computers and computer output products. * SYSTEM MANAGER(S) AND ADDRESS: Director of Admissions/Registrar, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112–6613. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: STORAGE: Add to entry ‘and on computers and computer output products’. RETRIEVABILITY: Add to entry ‘Social Security Number’. SAFEGUARDS: Add to entry ‘Records in computer storage devices are protected by computer system software.’ * * * * * F036 AETC N SYSTEM NAME: SYSTEM LOCATION: Air University, Maxwell Air Force Base, AL 36112–6335 and at each Air University Professional Military School/ Course at Maxwell Air Force Base, and Gunter Air Force Annex, AL 36118– 5643. Frm 00011 Fmt 4703 Retrieved by name and Social Security Number. SAFEGUARDS: Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records in computer storage devices are protected by computer system software. RETENTION AND DISPOSAL: Student Record Folder. PO 00000 RETRIEVABILITY: Sfmt 4703 Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. SYSTEM MANAGER(S) AND ADDRESS: Director of Curriculums. Submanagers: Director of E:\FR\FM\21JAN1.SGM 21JAN1 Federal Register / Vol. 70, No. 13 / Friday, January 21, 2005 / Notices Administration (DA) at each school/ course; AWC, 325 Chennault Circle, Maxwell AFB, AL 36112–6427; ACSC, 225 Chennault Circle, Maxwell AFB, AL 36112–6426; SOS, 125 Chennault Circle, Maxwell AFB, AL 36112–6430. NOTIFICATION PROCEDURE: SYSTEM LOCATION: Air University, Maxwell Air Force Base, AL 36112. Subsystems are located at the Air War College, Air Command and Staff College, Squadron Officers School, Maxwell Air Force Base, AL 36112. Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Student Affairs at the applicable school. Provide name, Social Security Number. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RECORD ACCESS PROCEDURES: Questionnaire including military data such as name, Social Security Number, grade, age, flying data, education data, personal data and locator data. Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Student Affairs at each applicable school (AWC, ACSC, SOS). Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33–332; 32 CFR part 806b; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: EXEMPTIONS CLAIMED FOR THE SYSTEM: None. F036 AETC P SYSTEM NAME: Student Questionnaire (June 11, 1997, 62 FR 31793). CHANGES: * * * STORAGE: Replace entry with ‘Maintained in file folders, computers, and computer output products.’ RETRIEVABILITY: Replace entry with ‘Retrieved by name and Social Security Number.’ Student Questionnaire. VerDate jul<14>2003 14:11 Jan 19, 2005 Jkt 205001 Primary use is to gather statistical data for analysis by management analysis personnel, subsequent publication of data in AU quarterly program summary. Used by applicable PME school for locator and other administrative purposes. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Maintained in file folders, computers, and computer output products. Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Frm 00012 RETENTION AND DISPOSAL: Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. SYSTEM MANAGER(S) AND ADDRESS: Dean of Students, AWC, 325 Chennault Circle, Maxwell AFB, AL 36112–6427; Director of Technology, ACSC, 225 Chennault Circle, Maxwell AFB, AL 36112–6426; and Student Services, SOS, 125 Chennault Circle, Maxwell AFB, AL 36112–6430. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit AWC Dean of Students, 325 Chennault Circle, Maxwell AFB, AL 36112–6427; ACSC Dean of Education and Curriculum, 225 Chennault Circle, Maxwell AFB, AL 36112–6426; and SOS Student Services, 125 Chennault Circle, Maxwell AFB, AL 36112–6430. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit AWC Dean of Students, 325 Chennault Circle, Maxwell AFB, AL 36112–6427; ACSC Dean of Education and Curriculum, 225 Chennault Circle, Maxwell AFB, AL 36112–6426; and SOS Student Services, 125 Chennault Circle, Maxwell AFB, AL 36112–6430. CONTESTING RECORD PROCEDURES: The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33–332; 32 CFR part 806b; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Individual student. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. BILLING CODE 5001–06–M DEPARTMENT OF DEFENSE SAFEGUARDS: PO 00000 Records in computer storage devices are protected by computer system software. [FR Doc. 05–1054 Filed 1–19–05; 8:45 am] Retrieved by name and Social Security Number. Add to entry ‘Records in computer storage devices are protected by computer system software.’ * * * * * SYSTEM NAME: 10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36–2301, Professional Military Education; and E. O. 9397 (SSN). RETRIEVABILITY: SAFEGUARDS: F036 AETC P AUTHORITY FOR MAINTENANCE OF THE SYSTEM: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Individual student, instructor and source documents such as reports. * CATEGORIES OF RECORDS IN THE SYSTEM: PURPOSE(S): CONTESTING RECORD PROCEDURES: * All students attending Air War College (AWC), Air Command and Staff College (ACSC), and Squadron Officers School (SOS). 3193 Fmt 4703 Sfmt 4703 Department of the Navy Meeting of the Chief of Naval Operations (CNO)Executive Panel Department of the Navy, DOD. Notice of closed meeting. AGENCY: ACTION: E:\FR\FM\21JAN1.SGM 21JAN1

Agencies

[Federal Register Volume 70, Number 13 (Friday, January 21, 2005)]
[Notices]
[Pages 3190-3193]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-1054]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend systems of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force is amending three systems of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
February 22, 2005 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office 
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon, 
Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Eugenia Harms at (703) 696-6280.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth

[[Page 3191]]

below followed by the notice, as amended, published in its entirety. 
The proposed amendments are not within the purview of subsection (r) of 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires 
the submission of a new or altered system report.

    Dated: January 11, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
F036 AETC L

System name:
    Community College of the Air Force Student Record System (June 11, 
1997, 62 FR 31793).

Changes:
* * * * *

System name:
    Change entry to read `Community College of the Air Force Student 
Transcript, Administration, and Records System'.

System location:
    Replace `6307' with `6613'. Replace `System Development Branch' 
with `Technology Support Division'.
* * * * *
F036 AETC L

System name:
    Community College of the Air Force Student Transcript, 
Administration, and Records System.

System location:
    The system is centrally administered by the Community College of 
the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 
36112-6613. Computer processing for the system is performed by the 
Technology Support Division.

Categories of individuals covered by the same system:
    The system may have a record for any person who since January 1, 
1968 has completed a formal course of instruction conducted by one of 
the Air Force schools identified in the current Community College of 
the Air Force General Catalog. Such courses do not include pre-
commissioning courses and courses conducted exclusively for officers or 
their civilian counterparts. The system includes records reflecting Air 
Force courses completed before 1968 and other educational 
accomplishments for persons who as enlisted members of the Air Force 
registered in programs of study leading to credentials awarded by the 
college. Both here and where appropriate below, the general term Air 
Force includes the regular Air Force, the Air Force Reserve, and the 
Air National Guard.

Categories of records in the system:
    Individual academic records and, where necessary to serve airmen 
registered in study programs leading to credentials awarded by the 
college, a variety of source or substantiating records such as copies 
of registration applications and document control records derived from 
such applications, civilian college transcripts, college level 
examination program score reports; copies of educational records 
originated by other Air Force and non-Air Force agencies external to 
the college (such as the Federal Aviation Agency, the United States 
Armed Forces Institute, and the Defense Activity for Non-traditional 
Education Support), copies of a variety of Air Force personnel records 
(such as documents derived from master records maintained by the Air 
Force Manpower and Personnel Center and microfiche records of locator 
data); and records of credentials awarded to graduates. The college 
also maintains copies and related records of communications from, to, 
or regarding persons interested in the college, its educational 
programs, its student record system, and related matters. Copies of and 
statistical records derived from individual responses to surveys, 
questionnaires, and similar instruments authorized by HQ USAF may also 
be maintained as needed for managerial evaluation and planning by 
officers of the college.

Authority for maintenance of the system:
    10 U.S.C. 9315, Community College of the Air Force: associate 
degree; Air Force Instruction 36-2304, Community College of the Air 
Force, and E.O. 9397 (SSN).

Purpose(s):
    Records originated in the system document, in terms of credit 
awarded or accepted in transfer by the college, individual educational 
accomplishments which satisfy curricular requirements of study programs 
leading to an Associate in Applied Science degree offered by the 
college. Transcripts of records in the college are, at the written 
request of persons concerned, furnished to any recipient(s) designated 
in such requests. Such recipients typically include Air Force Education 
Services Centers, other offices where Air Force personnel are 
stationed, educational institutions, and potential or current 
employers. CCAF transcripts and copies of other records originated in 
the college are also used to support educational and occupational 
counseling, planning, and development; admission to other colleges; and 
related individual affairs. Disclosures of information recorded in the 
system may be made to employees of civilian contractors engaged by the 
Air Force to provide services which directly or indirectly support the 
record system.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Permanent student computer records are maintained on and as 
necessary reproduced from magnetic media. Paper records are maintained 
in file folders, card files, and special binders/cabinets designed for 
computer listings.

Retrievability:
    Computer records are retrievable by a combination of Social 
Security Number and certain letters of last name. Paper records are 
retrievable by either Social Security Number or name.

Safeguards:
    Records maintained in the college are normally disclosed only upon 
written request from the subject of the records or upon written request 
from an Air Force officer or employee responsible to provide 
educational or related services to Air Force personnel. Disclosures to 
non-Air Force agencies not requested by the subject of the records 
require approval of an officer of the college. Except for disclosures 
within the college as may be necessary to its operations, requests by 
telephone and other unwritten means will not be honored unless in the 
judgment of a responsible member of the college staff the requester is 
a member or employee of the Air Force acting on behalf of, or is, the 
person whose record is requested. Special care is exercised to ensure 
complete identification of the requester, the person whose record is to 
be disclosed, and intended use. Other systematic safeguards to ensure 
integrity of records include secure storage of

[[Page 3192]]

successive generations of computer master files, existence and long-
term retention in other Air Force facilities of records needed to 
rebuild the entire system in the event of catastrophe, and traditional 
measures to ensure the security of Air Force facilities. All records in 
the system are attended by responsible Air Force personnel during duty 
hours and stored in locked facilities under constant or periodic 
surveillance by Air Force security police during non-duty hours. Those 
in computer storage devices are protected by computer system software.

Retention and disposal:
    Retained in office files until superseded, obsolete, no longer 
needed for reference. Academic records maintained in the Student 
Transcript, Administration, and Records System are retained as 
permanent records in accordance with the American Association of 
Collegiate Registrars and Admissions Officers' publication Retention of 
Records dated 1987. Active master file records on the computer are by 
their nature evolutionary and will be maintained permanently. Paper 
records maintained to serve students registered in study programs are 
retained so long as a registrant remains active in his or her program. 
Such records are destroyed 1 year after a registrant completes his or 
her study program. Other records are typically retained only so long as 
they may serve a useful purpose, which is typically between 30 and 90 
days. Computer records are destroyed by erasing, deleting or 
overwriting.

System manager(s) and address:
    Director of Admissions/Registrar, Community College of the Air 
Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-
6613.

Notification procedure:
    Persons who have not registered in the college should address 
inquiries regarding records maintained by the college to Chief, Student 
Records Branch, Community College of the Air Force, 130 East Maxwell 
Boulevard, Maxwell Air Force Base, AL 36112-6613. Persons who have 
registered in the college may address inquiries as above or to Chief, 
Academic Programs Division, also at Maxwell Air Force Base. Such 
inquiries will need to include the full name (and former names if 
appropriate), Social Security Number, and birth date of the inquirer, 
and should include a full return address (including ZIP Code). Visits 
to the college are welcomed, and visitors seeking information about 
personal records should first visit the Office of the Registrar.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the System Manager, or to 
addresses listed above.
    Visits to the college are welcomed, and visitors seeking 
information about personal records should first visit the Office of the 
Registrar.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from educational institutions, automated 
system interfaces and from source documents submitted to the college by 
or at the request of individuals concerned, or by other Air Force 
agencies acting on behalf of individuals concerned.

Exemptions claimed for the system:
    None.
F036 AETC N

System name:
    Student Record Folder (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

Storage:
    Add to entry `and on computers and computer output products'.

Retrievability:
    Add to entry `Social Security Number'.

Safeguards:
    Add to entry `Records in computer storage devices are protected by 
computer system software.'
* * * * *
F036 AETC N

System name:
    Student Record Folder.

System location:
    Air University, Maxwell Air Force Base, AL 36112-6335 and at each 
Air University Professional Military School/Course at Maxwell Air Force 
Base, and Gunter Air Force Annex, AL 36118-5643.

Categories of individuals covered by the system:
    Military and civilian students.

Categories of records in the system:
    Individual student folder containing test results, speech and 
writing critiques, interview/counseling record, faculty rating, and 
other documents pertaining to student administration.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36-2301, 
Professional Military Education; and E.O. 9397 (SSN).

Purpose(s):
    Used by faculty and staff of applicable school/course to evaluate 
and record performance/progress of student, and to determine 
suitability for future faculty position.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders and on computers and computer output 
products.

Retrievability:
    Retrieved by name and Social Security Number.

Safeguards:
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties and who are properly screened and cleared for 
need-to-know. Records are stored in locked cabinets or rooms. Records 
in computer storage devices are protected by computer system software.

Retention and disposal:
    Retained in office files until graduation or elimination from 
training, then destroyed by tearing into pieces, shredding, pulping, 
macerating, or burning.

System manager(s) and address:
    Director of Curriculums. Submanagers: Director of

[[Page 3193]]

Administration (DA) at each school/course; AWC, 325 Chennault Circle, 
Maxwell AFB, AL 36112-6427; ACSC, 225 Chennault Circle, Maxwell AFB, AL 
36112-6426; SOS, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Director of Student Affairs at the applicable school. 
Provide name, Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Director of Student Affairs at each applicable school (AWC, ACSC, 
SOS). Official mailing addresses are published as an appendix to the 
Air Force's compilation of systems of records notices.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Individual student, instructor and source documents such as 
reports.

Exemptions claimed for the system:
    None.
F036 AETC P

System Name:
    Student Questionnaire (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

Storage:
    Replace entry with `Maintained in file folders, computers, and 
computer output products.'

Retrievability:
    Replace entry with `Retrieved by name and Social Security Number.'

Safeguards:
    Add to entry `Records in computer storage devices are protected by 
computer system software.'
* * * * *
F036 AETC P

System name:
    Student Questionnaire.

System location:
    Air University, Maxwell Air Force Base, AL 36112. Subsystems are 
located at the Air War College, Air Command and Staff College, Squadron 
Officers School, Maxwell Air Force Base, AL 36112.

Categories of individuals covered by the system:
    All students attending Air War College (AWC), Air Command and Staff 
College (ACSC), and Squadron Officers School (SOS).

Categories of records in the system:
    Questionnaire including military data such as name, Social Security 
Number, grade, age, flying data, education data, personal data and 
locator data.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36-2301, 
Professional Military Education; and E. O. 9397 (SSN).

Purpose(s):
    Primary use is to gather statistical data for analysis by 
management analysis personnel, subsequent publication of data in AU 
quarterly program summary. Used by applicable PME school for locator 
and other administrative purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, computers, and computer output 
products.

Retrievability:
    Retrieved by name and Social Security Number.

Safeguards:
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties and who are properly screened and cleared for 
need-to-know. Records are stored in locked cabinets or rooms. Records 
in computer storage devices are protected by computer system software.

Retention and disposal:
    Retained in office files until graduation or elimination from 
training, then destroyed by tearing into pieces, shredding, pulping, 
macerating, or burning.

System Manager(s) and address:
    Dean of Students, AWC, 325 Chennault Circle, Maxwell AFB, AL 36112-
6427; Director of Technology, ACSC, 225 Chennault Circle, Maxwell AFB, 
AL 36112-6426; and Student Services, SOS, 125 Chennault Circle, Maxwell 
AFB, AL 36112-6430.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit AWC Dean of Students, 325 Chennault Circle, Maxwell AFB, AL 
36112-6427; ACSC Dean of Education and Curriculum, 225 Chennault 
Circle, Maxwell AFB, AL 36112-6426; and SOS Student Services, 125 
Chennault Circle, Maxwell AFB, AL 36112-6430.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
AWC Dean of Students, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; 
ACSC Dean of Education and Curriculum, 225 Chennault Circle, Maxwell 
AFB, AL 36112-6426; and SOS Student Services, 125 Chennault Circle, 
Maxwell AFB, AL 36112-6430.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Individual student.

Exemptions claimed for the system:
    None.

[FR Doc. 05-1054 Filed 1-19-05; 8:45 am]
BILLING CODE 5001-06-M