Justia Regulation Tracker

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[Federal Register: June 14, 2006 (Volume 71, Number 114)]
[Notices]               
[Page 34317-34318]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr14jn06-51]                         

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DEPARTMENT OF DEFENSE

Defense Intelligence Agency

[DOD-2006-OS-0139]

 
Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION:  Notice to add a system of records.

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SUMMARY: The Defense Intelligence Agency is proposing to add a system 
of records to its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on July 14, 2006, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 6, 2006, to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 7, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 05-0004

System Name:
    AVUE Technologies Position Management, Recruitment, Retention and 
Staffing Module (PMRRS).

System Locations:
    AVUE Digital Services, 1801 K Street, NW., Suite 1150, Washington, 
DC 20006.
    Defense Intelligence Agency, Bolling Air Force Base, Building 6000, 
Washington, DC 20340-0001.

Categories of Individuals Covered by the System:
    Individuals who apply for employment with DIA.

Categories of Records in the System:
    Name, address, Social Security number, date of birth, telephone 
number, e-mail address, race, gender, national origin, ethnicity, 
handicap information and other information related to employment, 
education, background investigations and other information relevant to 
the jobs for which the individual applies.

Authority for Maintenance of the System:
    The National Security Act of 1947, as amended, (50 U.S.C. 401 et 
seq.); 10 U.S.C. 1601, Civilian intelligence personnel: general 
authority to establish excepted services, appoint personnel, and fix 
rates of pay; 5 U.S.C. 301, Departmental Regulation; and E.O. 9397 
(SSN).

Purpose(s):
    The purpose of this system is to automate position classification, 
management, recruitment, staffing, and reporting associated with 
Defense Intelligence Agency employment process by collecting 
information relevant to the jobs for which the individual applies to 
determine the individual's eligibility.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
at a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth as the beginning of the 
Defense Intelligence Agency's compilation of systems of records notices 
apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper and automated records.

Retrievability:
    Name, Social Security Number, and job announcement number.

Safeguards:
    Records are maintained in a building protected by security guards 
and are stored in vaults, safes or locked cabinets and are accessible 
only to authorized personnel who are properly screened, cleared and 
trained in the protection of privacy information. Records will be 
maintained on a secure, password protected server. Intrusion detection 
software operates continuously to identify and stop attempts to access 
the information without proper credentials.

Retention and Disposal:
    Information on applicants who are not selected for employment 
within twelve (12) months after applying to the Agency is deleted. 
Information pertaining to individuals who are hired will become part of 
the DIA Official Personnel Records (File Series 420-PA), retention is 
permanent.

System Manager(s) and Address:
    AVUE Digital Services, 1801 K Street, NW., Suite 1150, Washington, 
DC 20006.
    Defense Intelligence Agency, Bolling Air Force Base, Building 6000, 
Washington, DC 20340-0001.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquires to the Freedom of Information Office, Defense 
Intelligence Agency (DAN-1A), 200 MacDill Blvd., Washington, DC 20340-
5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

Record Access Procedures:
    Individuals seeking access to information about themselves, 
contained in this system of records, should address written inquiries 
to the Freedom of Information Office, Defense Intelligence Agency (DAN-
1A), 200 MacDill Blvd., Washington, DC 20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

[[Page 34318]]

Contesting Record Procedures:
    The Defense Intelligence Agency's rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy 
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy 
Program; or may be obtained from the system manager.

Record Source Categories:
    Information contained in the System of Records will be obtained by 
AVUE Digital Services. The component will obtain the information from 
individuals who are using the AVUE application system to apply for 
employment with the Agency.

Exemptions claimed for the system:
    None.

[FR Doc. 06-5402 Filed 6-13-06; 8:45 am]

BILLING CODE 5001-06-M