Justia Regulation Tracker

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[Federal Register: November 5, 2009 (Volume 74, Number 213)]
[Notices]               
[Page 57308-57310]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr05no09-48]                         

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DEPARTMENT OF ENERGY

Federal Energy Regulatory Commission

 
Privacy Act of 1974: Notice of New System of Records

October 29, 2009.
AGENCY: Federal Energy Regulatory Commission, DOE.

ACTION: Notice of new system of records.

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SUMMARY: The Federal Energy Regulatory Commission (the Commission), 
under the requirements of

[[Page 57309]]

the Privacy Act of 1974, 5 U.S.C. 552a, is publishing a description of 
a new system of records.

ADDRESSES: Comments and requests for further information should be 
directed to the following address: Director, Division of Payroll, 
Application and Integration, Office of the Executive Director, Federal 
Energy Regulatory Commission, 888 First Street, NE., Washington, DC 
20426.

FOR FURTHER INFORMATION CONTACT: Jennifer Nye, Director, Division of 
Payroll, Application and Integration, Office of the Executive Director, 
888 First Street, NE., Washington, DC 20426, (202) 502-6679.

SUPPLEMENTARY INFORMATION: 

I. Report on the New System

A. Background

    The Privacy Act of 1974, 5 U.S.C. 552a, requires that each agency 
publish a notice of the existence and character of each new or altered 
``system of records.'' 5 U.S.C. 552a(a)(5). This Notice identifies and 
describes the Commission's new system of records. A copy of this report 
has been distributed to the Speaker of the House of Representatives and 
the President of the Senate as the Act requires. The Commission has 
adopted a new system of records under the Privacy Act of 1974. This 
system does not duplicate any existing agency system. The notice 
includes for the system of records the name; location; categories of 
individuals on whom the records are maintained; categories of records 
in the system; authority for maintenance of the system; each routine 
use; the policies and practices governing storage, retrievability, 
access controls, retention and disposal; the title and business address 
of the agency official responsible for the system of records; 
procedures for notification, access and contesting the records of each 
system; and the sources for the records in the system. 5 U.S.C. 
552(a)(4).

B. New System of Records

FERC-57 FEDERAL PERSONNEL AND PAYROLL SYSTEM (FPPS)

FERC-57 SYSTEM NAME:
    Federal Personnel and Payroll System (FPPS).

SECURITY CLASSIFCATION:
    Unclassified.

SYSTEM LOCATION:
    Automated personnel records are maintained in the Federal Personnel 
Payroll System (FPPS) managed by the National Business Center, U.S. 
Department of the Interior, 7301 West Mansfield Avenue, MS D-2400, 
Denver, CO 80235.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee name, employee address, employee phone numbers, employee 
emergency contact information (including name, address and phone 
number), employee Social Security Number and organizational code; 
employee common identifier (ECI), pay rate, grade, length of service, 
individual's pay and leave records; source documents for posting time 
and leave attendance; allowances, and cost distribution records; 
deductions for Medicare, Old Age, Survivors, and Disability Insurance 
(OASDI, also known as Social Security), bonds, Federal Employees Group 
Life Insurance (FEGLI), union dues, taxes, allotments, quarters, 
retirement, charities, health benefits, Flexible Spending Account, Long 
Term Care, Thrift Savings Fund contributions, awards, shift schedules, 
and pay differentials, tax lien data, commercial garnishments, child 
support and/or alimony wage assignments; and related payroll and 
personnel data. Also included is information on debts owed to the 
government as a result of overpayment, refunds owed, or a debt referred 
for collection on a transferred employee or emergency worker. The 
payroll, attendance, retirement, and leave records described in this 
notice form a part of the information contained in the Department of 
the Interior's integrated Federal Personnel and Payroll System (FPPS). 
Personnel records contained in the FPPS are covered under the 
government-wide system of records notice published by the Office of 
Personnel Management (OPM/GOVT-1) and the Department-wide system of 
records notice, DOI-79, ``Interior Personnel Records''.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 2951, 5 U.S.C. 5101, et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The official personnel records provide basic data for preparation 
and verification of personnel reports and documents. They also provide 
a comprehensive and continuing record of each employee's service, 
status, skills, and personnel history, for use in the merit promotion 
program, reduction in force program, and to effect other personnel 
actions. Automated records are used to generate reports and listings, 
produce standard personnel management documents, establish and verify 
entitlements to pay and benefits, and provide historical data. The 
payroll, attendance, and leave records provide for fiscal operations 
for payroll, time and attendance, leave, insurance, tax, retirement, 
debt, budget, and cost accounting programs; to prepare related reports 
to FERC's parent agency, the Department of Energy; and other Federal 
agencies including the Department of the Treasury and the Office of 
Personnel Management; for reporting purposes by the FERC; and for human 
capital management purposes.
    Disclosure outside the FERC may be made to the Commission's parent 
agency, the Department of Energy (DOE) for reporting purposes; as well 
as individuals, entities, and agencies identified in:
    (a) Payroll, Attendance, Retirement, and Leave Records--Interior, 
DOI-85.
    (b) Interior Personnel Records--Interior, DOI-79.
    (c) General Personnel Records--OPM, OPM/GOVT-1.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be 
made from this system to consumer reporting agencies as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in paper and electronic file folders, on lists 
and forms, and in electronic storage media.

RETRIEVABILITY:
    Records may be retrieved by employee identification such as name, 
Social Security Number, common identifier, birthday, organizational 
code, etc.

SAFEGUARDS:
    Access to records covered by the system will be permitted only to 
authorized personnel in accordance with requirements found in the 
Departmental Privacy Act regulations (43 CFR 2.51). Paper or micro 
format records are maintained in locked metal file cabinets or in 
secured rooms. Electronic records are maintained with safeguards 
meeting the security requirements of 43 CFR 2.51 for automated records, 
which conform to Office of Management and Budget and

[[Page 57310]]

Departmental guidelines reflecting the implementation of the Federal 
Information Security Management Act. The electronic data are protected 
through user identification, passwords, database permissions, 
encryption and software controls. Such security measures establish 
different degrees of access for different types of users. An audit 
trail is maintained and reviewed periodically to identify unauthorized 
access. A Privacy Impact Assessment was completed and is updated at 
least annually to ensure that Privacy Act requirements and personally 
identifiable information safeguard requirements are met.

RETENTION AND DISPOSAL:
    The records contained in this system of records have varying 
retention periods as described in the General Records Schedule, 
Sections 1, 2, and 20, (at http://www.archives.gov), issued by the 
Archivist of the United States, and are disposed of in accordance with 
the National Archives and Records Administration Regulations, 36 CFR 
part 1228 et seq. The records are also covered by item 7551 of the 
Department of the Interior, Office of the Secretary's pending records 
schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    The following system manager is responsible for the payroll records 
contained in the FPPS system: Director, Human Resources Division, 
Office of the Executive Director, Federal Energy Regulatory Commission, 
888 First Street, NE., Washington, DC 20426, (202) 502-6088. Personnel 
records contained in the system fall under the jurisdiction of the 
Office of Personnel Management as prescribed in 5 CFR part 253 and 5 
CFR part 297.

NOTIFICATION PROCEDURE:
    A request for record access should be addressed to the System 
Manager. The request must be in writing, signed by the requester, and 
meet the requirements of 43 CFR 2.63.

RECORD ACCESS PROCEDURES:
    Same as notification procedure above.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be addressed to the System Manager. 
The request must be in writing, signed by the requester, and meet the 
content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    The source data for the system comes from individuals on whom the 
records are maintained, official personnel records of individuals on 
whom the records are maintained, supervisors, timekeepers, previous 
employers, the Internal Revenue Service and state tax agencies, the 
Department of the Treasury, other Federal agencies, courts, State child 
support agencies, employing agency accounting offices, and third-party 
benefit providers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Kimberly D. Bose,
Secretary.
[FR Doc. E9-26630 Filed 11-4-09; 8:45 am]

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