Justia Regulation Tracker

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[Federal Register: August 7, 2009 (Volume 74, Number 151)]
[Notices]               
[Page 39673-39674]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07au09-52]                         

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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2009-0048]

 
Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 8, 2009, 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Ben Swilley at (703) 696-6489.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 17, 2009, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: July 21, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM IDENTIFIER: F065 AFMC A

System Name:
    Defense Enterprise Accounting and Management System (DEAMS).

System Location:
    Defense Information Systems Agency Montgomery, 401 East Moore 
Drive, Building 857, Maxwell-AFB, Gunter Annex, Montgomery, AL 36114-
3001, and Air Force installations financial management offices.

Categories of Individuals Covered by the System:
    Government civilians, suppliers, customers, Active Duty Air Force, 
Air Force Reserve, and Air National Guard military personnel.

Categories of Records in the System:
    Data includes name, date of birth, mailing address, service work 
location (duty station), job order number, Air Force Specialty Code 
(AFSC), rank, grade, employee number, Social Security Number (SSN), 
personal bank account number, information concerning individual records 
of appointment or assignment; official authenticated time and 
attendance records, individual leave records, information on employee's 
federal, state and local tax withholding and allotments.

[[Page 39674]]

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4; 5 U.S.C. 
Sections 5335, General Schedule Pay Rates; 5531, Government 
Organization and Employees; and 5533, Dual Pay and Dual Employment; and 
E.O. 9397 (SSN), as amended.

Purpose(s):
    This system replaces the financial accounting legacy systems with a 
new system. DEAMS provides an integrated solution maintaining general 
ledger, accounts payable, accounts receivable, financial reporting, and 
billing information for the government.

Routine Uses of Records Maintained in the System Including Categories 
of Users and the Purposes of Such Use:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the Department of Defense as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``DoD Blanket Routine Uses'' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Personal information is retrieved by name, Social Security Number 
(SSN), or employee number.

Safeguards:
    System data is maintained in a controlled facility. Physical entry 
is restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for a need-to-know. 
User access is managed by the Common Access Card authentication and 
valid Personal Identification Number.

Retention and Disposal:
    All records and data in the system will be retained based on the 
schedules defined in Defense Finance and Accounting Service 5015.2-M, 
Records Disposition Schedule. Paper records and DVDs are shredded, 
electronic records are degaussed.

System Manager and Address:
    Program Manager, Director Enterprise Finance, 554 ELSG/ED, Bldg. 
266, Rm S230, 4225 Logistics Ave., Wright-Patterson AFB, OH 45433-5769.

Notification Procedures:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
Director, Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 
Logistics Ave., Wright-Patterson AFB, OH 45433-5769.
    Request must contain full name, Social Security Number (SSN), 
current mailing address, and signature.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Director, Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 
Logistics Ave., Wright-Patterson AFB, OH 45433-5769.
    Request must contain full name, Social Security Number (SSN), 
current mailing address, date of birth, service number and signature 
must be certified or attested to (the validity of a signature on a 
document) by a notary public.

Contesting Records Procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37132, Controlling Internal, Public, and 
Interagency Air Force Information Collections; 32 CFR part 806b; or may 
be obtained from the system manager.

Record Source Categories:
    DEAMS receives data from personnel records.

Exemptions Claimed for the System:
    None.

[FR Doc. E9-18899 Filed 8-6-09; 8:45 am]

BILLING CODE 5001-06-P