Justia Regulation Tracker

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[Federal Register: April 24, 2009 (Volume 74, Number 78)]
[Notices]               
[Page 18701-18702]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr24ap09-42]                         

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0054]

 
Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to add a new system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This Action will be effective without further notice on May 26, 
2009 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242-
6631.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 20, 2009, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated December 12, 2000, 65 FR 239.

    Dated: April 21, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7335d

System name:
    Civilian Pay Accounting Interface Records.

System location:
    Defense Finance and Accounting Service, DFAS-Denver, 6760 E. 
Irvington Place, Denver, CO 80279-8000.

Categories of individuals covered by the system:
    United States Air Force (USAF), Army, Navy, Marine Corps, active, 
reserve, and guard members, Defense Security Service and National 
Geospatial-Intelligence Agency civilian employees, Department of 
Defense (DoD) civilian employees and other Federal civilian employees 
paid by appropriated funds and whose pay is processed by the Defense 
Finance and Accounting Service.

Categories of records in the system:
    Name, Social Security Number, manpower and payroll cost data.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations, Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4, 31 U.S.C. 
Sections 3511 and 3513, and E.O. 9397 (SSN).

Purpose(s):
    To maintain and process civilian payroll accounting and finance 
data that

[[Page 18702]]

originates in the Defense Civilian Payroll System (DCPS). The Civilian 
Pay Accounting Interface System (CPAIS) will receive bi-weekly files 
that will be used to generate civilian payroll costs, manpower data and 
reports; and detailed management reports for the U.S. Air Force. The 
system will contain information on other than U.S. Air Force civilian 
employees. However, the CPAIS system will not use the non-Air Force 
data other than to transmit it directly to the General Accounting and 
Finance System (GAFS).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and hard copy output products.

Retrievability:
    Name or Social Security Number (SSN).

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and digital signatures are used 
to control access to the system data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access are limited to persons responsible for servicing and 
authorized to use the system.

Retention and disposal:
    Records may be temporary in nature and deleted when actions are 
completed, superseded, obsolete, or no longer needed. Pay affecting 
records are cut off at the end of the payroll year and destroyed after 
being maintained for 6 years and 3 months. Records are destroyed by 
degaussing the electronic media and recycling hardcopy records. The 
recycled hardcopies are destroyed by shredding, burning, or pulping.

System manager(s) and address:
    Defense Finance and Accounting Service, Denver, System Management 
Directorate, Accounting and Cash Systems, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

Notification procedure:
    Individuals seeking to determine whether information about them is 
contained in this system of records should address written inquiries to 
the Defense Finance and Accounting Service, Freedom of Information/
Privacy Act Program Manager, Corporate Communications and Legislative 
Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 8899 
E. 56th Street, Indianapolis, IN 46249-0150.

Record source categories:
    From the Defense Civilian Payroll System, the individual concerned, 
and DoD Components or Federal agencies whose civilian employees are 
paid by the Defense Civilian Payroll System.

Exemptions claimed for the system:
    None.

[FR Doc. E9-9392 Filed 4-23-09; 8:45 am]

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