Justia Regulation Tracker

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[Federal Register: October 21, 2008 (Volume 73, Number 204)]
[Notices]               
[Page 62520-62522]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr21oc08-79]                         

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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5130-N-31]

 
Privacy Act: Notification of the Intent To Establish a New 
Privacy Act System of Records, Asset Disposition and Management System 
(ADAMS)

AGENCY: Office of the Chief Information Officer, HUD.

[[Page 62521]]

ACTION: Establishment of a new Privacy Act System of Record.

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SUMMARY: HUD proposes to establish a new record system to add to its 
inventory of systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended. The proposed new system of record is the 
Asset Disposition and Management System (ADAMS/P260). ADAMS contains 
information about purchasers involved in the sale of HUD/FHA single-
family homes (including non-profit organizations and Asset Control Area 
(ACA) participants approved by HUD to purchase HUD/FHA single-family 
homes), successful bidders of HUD-owned properties, HUD employees and 
contractors.

DATES: Effective Date: This action shall be effective without further 
notice on November 20, 2008 unless comments are received that would 
result in a contrary determination.
    Comments Due Date: November 20, 2008.

ADDRESSES: Interested persons are invited to submit comments regarding 
this notice to the Rules Docket Clerk, Office of General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Room 10276, Washington, DC 20410-0500. Communications should refer to 
the above docket number and title. A copy of each communication 
submitted will be available for public inspection and copying between 8 
a.m. and 5 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Departmental 
Privacy Act Officer, 451 Seventh Street, SW., Room 2256, Washington, DC 
20410, Telephone Number (202) 402-8047. (This is not a toll-free 
number.) A telecommunication device for hearing- and speech-impaired 
individuals (TTY) is available at (800) 877-8339 (Federal Information 
Relay Service).

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended notice is given that HUD proposes to establish 
a new system of records as identified as the Asset Disposition and 
Management System (ADAMS/P260).
    Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be 
afforded a 30-day period in which to comment on the new system of 
records.
    The new system report was submitted to the Office of Management and 
Budget (OMB), the Senate Committee on Governmental Affairs, and the 
House Committee on Government Reform pursuant to paragraph 4c of 
Appendix 1 to OMB Circular No. A-130, ``Federal Responsibilities for 
Maintaining Records About Individuals,'' July 25, 1994 (59 FR 37914).

    Authority: 5 U.S.C. 552a 88 Stat. 1896; 42 U.S.C. 3535(d).

    Dated: October 10, 2008.
Lisa Schlosser,
Chief Information Officer.
HUD/HS-58

SYSTEM NAME:
    Asset Disposition and Management System (ADAMS).

SYSTEM LOCATION:
    Dallas, TX and Phoenix, AZ.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are covered by this system include successful 
bidders of a HUD-owned property, and non-profit organizations and Asset 
Control Area (ACA) participants approved by HUD to purchase HUD/FHA 
single-family homes. Also, individuals involved in the sale of HUD/FHA 
single-family homes Management and Marketing contractors (M&M), HUD 
employees, brokers, Name and Address identifier contractors, and 
financial control contractors.

CATEGORIES OF RECORD IN THE SYSTEM:
    Files contain identifying information about purchasers, such as 
name, Social Security Number, and current address. In addition, the 
files contain appraisal information, tax payments, sales offer 
information, HUD-1, contract information, vendor information, and 
financial transactions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    National Housing Act as amended (12 U.S.C. 1702 et seq.).

PURPOSE:
    ADAMS is a case management system for HUD owned and HUD managed 
single-family properties. The re-engineered application will be 
introduced into production in 2009. ADAMS supports HUD staff at 
Headquarters and Homeownership Centers (HOCs), and HUD's Management and 
Marketing (M&M) contractors to track single-family properties from 
their acquisition by HUD through the steps necessary to resell the 
properties. ADAMS captures pertinent data relating to the properties, 
including acquisition, maintenance and sales cost, property description 
and value, bids and sales proceeds, and special program designations. 
ADAMS also tracks and monitors certain events after sales under the 
Good Neighbor Next Door, non-profit, and ACA sales programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act other routine uses include:
    (a) To General Accounting Office (GAO) for audit purposes.
    (b) IRS for tax purposes.
    (c) Inspector General Office (IG) for audit purposes.
    (d) Management and Marketing contractors for processing the sale of 
HUD Homes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored electronically in a computer mainframe.

RETRIEVABILITY:
    Records can be viewed using computer search by the FHA Case Number, 
Property Address (including other geographical characteristics such as 
contract area, property state/city/county/zip code, Homeownership 
Center), or contractor ID or name.

SAFEGUARDS:
    Records are maintained in a secured computer network. Access is 
limited to authorized personnel. ADAMS access requires two levels of 
logins to access the system. The first login uses HUD Siteminder system 
to verify that the user has active HUD authorization. The second login 
uses ADAMS internal security system to set permissions for data access 
and system functionality.

RETENTION AND DISPOSAL:
    Information is archived electronically. Records will be retained 
and disposed of in accordance with the General Records Schedule 
included in HUD Handbook 2228.2, appendix 14, items 21-26.

SYSTEM MANAGER AND ADDRESS:
    Michael Reyes, Office of Single Family Asset Management, 451 7th 
Street, SW., Room 9178, Washington, DC 20410.

NOTIFICATION AND RECORD ACCESS PROCEDURES:
    For information, assistance, or inquiry about the existence of 
records, contact the Privacy Act Officer at the Department of Housing 
and Urban Development, 451 Seventh Street, SW., Washington, DC. Written 
requests must include the full name, Social Security Number, date of 
birth, current address, and telephone number of the individual making 
the request.

[[Page 62522]]

CONTESTING RECORD PROCEDURES:
    Procedures for the amendment or correction of records, and for 
applicants who want to appeal initial agency determination appear in 24 
CFR part 16. If additional information is needed, contact:
    (i) In relation to contesting contents of records, the Departmental 
Privacy Act Officer at HUD, 451 Seventh Street, SW., Room 2256, 
Washington, DC 20410; and
    (ii) In relation to appeals of initial denials, HUD, Departmental 
Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street, 
SW., Washington, DC 20410.

RECORD SOURCE CATEGORIES:
    Purchasers, Brokers, appraisers, contractors, and HUD employees.

EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. E8-24936 Filed 10-20-08; 8:45 am]

BILLING CODE 4210-67-P