Justia Regulation Tracker

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[Federal Register: May 23, 2008 (Volume 73, Number 101)]
[Notices]               
[Page 30095-30096]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr23my08-49]                         

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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2008-0045]

 
Privacy Act of 1974; System of Records

AGENCY: United States Marine Corps, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The U.S. Marine Corps is adding a system of records notice to 
its inventory of records systems subject to the Privacy Act of 1974, as 
amended (5 U.S.C. 552a).

DATES: The new system of records will be effective on June 23, 2008 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to Headquarters, U.S. Marine Corps, FOIA/PA 
Section (CMC-ARSF), 2 Navy Annex, Room 3134, Washington, DC 20380-1775.

FOR FURTHER INFORMATION CONTACT: Ms. Teresa D. Ross at (703) 614-4008.

SUPPLEMENTARY INFORMATION: The U.S. Marine Corps' systems of records 
notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 6, 2008 to the 
House Committee on Oversight and Governmental Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: May 16, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
M01133-3

SYSTEM NAME:
    Marine Corps Recruiting Information Support System (MCRISS).

SYSTEM LOCATION:
    Primary System: Marine Corps Recruiting Command (Attn: G-3 MCRISS), 
3280 Russell Road, Quantico, VA 22134-5103.
    Decentralized Segments--Recruiting Sub-Stations, Recruiting 
Stations, Recruiting District Headquarters, Region District 
Headquarters, Marine Corps Recruit Depots, and Military Entrance 
Processing Stations (MEPS).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Prospective applicants, delayed entry personnel, applicants for 
regular and reserve entitlement programs, and any other individuals who 
have initiated correspondence pertaining to enlistment or commissioning 
into the U.S. Marine Corps.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name, home address, Social Security Number (SSN), 
Personal history records will include education, professional 
qualifications, mental aptitude, physical qualifications, character and 
interview appraisals, National Agency Checks and certifications, 
service performance and congressional or special interests. Information 
collected from DD Form 4 will include Enlistment/Reenlistment 
Documents--Armed Forces of the United States; DD Form 93, Record of 
Emergency Data; DD Form 1966, Application for Enlistment in the Armed 
Forces of the United States; SF-86, Questionnaire for National Security 
Positions; and medical and mental aptitude qualification information 
gathered during the qualification screening process at the Military 
Entrance Processing Command (MEPS).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 5042, Headquarters, U.S. Marine Corps; 5 U.S.C. 301, 
Departmental Regulations; and E.O. 9397 (SSN).

PURPOSE(S):
    To provide recruiters, administrators, and decision makers with 
information necessary, which may influence the decision to select/non-
select an individual for enlistment or commissioning in the U.S. Marine 
Corps (i.e., personal history, education, professional qualifications, 
mental aptitude, and other individualized items).
    To provide historical data for comparison of current applicants 
with those selected in the past.
    To collect an initial data record which will be transitioned to the 
manpower and pay system, thereby reducing redundancy and duplicity.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USERS:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of other departments and agencies of the 
Executive Branch of government, upon request, in the performance of 
their official duties related to the management of quality military 
recruitment and the recruitment of Merchant Marine personnel.
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corps' compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper in file folders and electronic storage media.

[[Page 30096]]

RETRIEVABILITY:
    Name and Social Security Number (SSN).

SAFEGUARDS:
    Records are maintained in area only accessible to authorized 
personnel that are properly screened, cleared, and trained. System 
software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) 
authentication to lock out unauthorized access. System software 
contains authorization/permission partitioning to limit access to 
appropriate organizational level.

RETENTION AND DISPOSAL:
    Records are maintained for five years and then destroyed.

SYSTEM MANAGERS(S) AND ADDRESS:
    Commanding General, Marine Corps Recruiting Command (Attn: G-3 
MCRISS), 3280 Russell Road, Quantico, VA 22134-5103.

NOTIFICATION PROCEDURE:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the 
Commanding General, Marine Corps Recruiting Command (Attn: G-3 MCRISS), 
Quantico, VA 22134.
    Letter should contain the full name, address, Social Security 
Number and signature.
    Individuals desiring to visit a Recruiting Station, District, or 
Marine Corps Recruit Depot should visit https://www.marines.usmc.mil/ 
and follow the links section to get information on all facilities.
    The requester may also visit any Marine Corps Recruiting Station to 
determine whether MCRISS contains records pertaining to him/her. In 
order to personally visit a Recruiting Station and obtain information, 
individuals must present proper identification such as a valid state 
driver's license or some other suitable proof of identity.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding Officer of the activity to which they were assigned or 
applied through.
    Letter should contain the full name, address, Social Security 
Number and signature.
    Individuals desiring to visit a Recruiting Station, District, or 
Marine Corps Recruit Depot should visit https://www.marines.usmc.mil/ 
and follow the links section to get information on all facilities.
    The requester may also visit any Marine Corps Recruiting Station, 
District Headquarters, or Marine Corps Recruit Depot to determine 
whether MCRISS contains records pertaining to him/her. In order to 
personally visit a Marine Corps Recruiting Station, District 
Headquarters, or Marine Corps Recruit Depot and obtain information, 
individuals must present proper identification such as military 
identification, a valid state driver's license, or some other suitable 
proof of identity.

CONTESTING RECORD PROCEDURES:
    The U.S. Marine Corps rules for accessing records and for 
contesting contents and appealing initial agency determinations are 
published in Secretary of the Navy Instruction 5211.5; Marine Corps 
Order P5211.2; 32 CFR Part 701; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    U.S. Marine Corps recruiting and reserve personnel and 
administrative staff; medical personnel conducting physical 
examinations and/or private physicians providing consultation or 
patient history; character and employer references; educational 
institutions; staff and faculty members; Selective Service Commission; 
local, state, and federal law enforcement agencies; prior or current 
military service records; and members of Congress.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Parts of this system may be exempt under the provisions of 5 U.S.C. 
552a(k)(1), (k)(5) and (k)(6) as applicable.
    Information specially authorized to be classified under E.O.12958 
implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 
552a(k)(1).
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, military service, Federal contracts, or access to 
classified information, but only to the extent such material would 
reveal the identity of a confidential source, may be exempt pursuant to 
5 U.S.C. 552a(k)(5).
    Testing or examination material used solely to determine individual 
qualifications for appointment or promotion in the Federal or military 
service, if the disclosure would compromise the objectivity or fairness 
of the test or examination process, may be exempt pursuant to 5 U.S.C. 
552a(k)(6).
    An exemption rule for this system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR Part 701, Subpart G. For additional 
information, contact the system manager.
[FR Doc. E8-11652 Filed 5-22-08; 8:45 am]

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