Privacy Act of 1974; System of Records, 37089-37094 [2017-16658]
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Federal Register / Vol. 82, No. 151 / Tuesday, August 8, 2017 / Notices
protection for the sensitive technology
being released as the U.S. Government.
This proposed sale is necessary to the
furtherance of the U.S. foreign policy
and national security objectives
outlined in the policy justification.
4. All defense articles and services
listed in this transmittal are authorized
for release and export to the
Government of Switzerland.
[FR Doc. 2017–16628 Filed 8–7–17; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF EDUCATION
[Docket No.: ED–2017–ICCD–0066]
Agency Information Collection
Activities; Submission to the Office of
Management and Budget for Review
and Approval; Comment Request;
Consolidated Annual Report (CAR) for
the Carl D. Perkins Career and
Technical Education Act of 2006
Office of Career, Technical, and
Adult Education (OCTAE), Department
of Education (ED).
ACTION: Notice.
AGENCY:
In accordance with the
Paperwork Reduction Act of 1995, ED is
proposing a revision of an existing
information collection.
DATES: Interested persons are invited to
submit comments on or before
September 7, 2017.
ADDRESSES: To access and review all the
documents related to the information
collection listed in this notice, please
use https://www.regulations.gov by
searching the Docket ID number ED–
2017–ICCD–0066. Comments submitted
in response to this notice should be
submitted electronically through the
Federal eRulemaking Portal at https://
www.regulations.gov by selecting the
Docket ID number or via postal mail,
commercial delivery, or hand delivery.
Please note that comments submitted by
fax or email and those submitted after
the comment period will not be
accepted. Written requests for
information or comments submitted by
postal mail or delivery should be
addressed to the Director of the
Information Collection Clearance
Division, U.S. Department of Education,
400 Maryland Avenue SW., LBJ, Room
216–32, Washington, DC 20202–4537.
FOR FURTHER INFORMATION CONTACT: For
specific questions related to collection
activities, please contact John Haigh,
202–245–7735.
SUPPLEMENTARY INFORMATION: The
Department of Education (ED), in
accordance with the Paperwork
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SUMMARY:
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Reduction Act of 1995 (PRA) (44 U.S.C.
3506(c)(2)(A)), provides the general
public and Federal agencies with an
opportunity to comment on proposed,
revised, and continuing collections of
information. This helps the Department
assess the impact of its information
collection requirements and minimize
the public’s reporting burden. It also
helps the public understand the
Department’s information collection
requirements and provide the requested
data in the desired format. ED is
soliciting comments on the proposed
information collection request (ICR) that
is described below. The Department of
Education is especially interested in
public comment addressing the
following issues: (1) Is this collection
necessary to the proper functions of the
Department; (2) will this information be
processed and used in a timely manner;
(3) is the estimate of burden accurate;
(4) how might the Department enhance
the quality, utility, and clarity of the
information to be collected; and (5) how
might the Department minimize the
burden of this collection on the
respondents, including through the use
of information technology. Please note
that written comments received in
response to this notice will be
considered public records.
Title of Collection: Consolidated
Annual Report (CAR) for the Carl D.
Perkins Career and Technical Education
Act of 2006.
OMB Control Number: 1830–0569.
Type of Review: A revision of an
existing information collection.
Respondents/Affected Public: State,
Local, and Tribal Governments.
Total Estimated Number of Annual
Responses: 55.
Total Estimated Number of Annual
Burden Hours: 9,020.
Abstract: The purpose of this
information collection package—the
Consolidated Annual Report (CAR)—is
to gather narrative, financial, and
performance data as required by the Carl
D. Perkins Career and Technical
Education Act of 2006 (Perkins IV).
Perkins IV requires the Secretary to
provide the appropriate committees of
Congress copies of annual reports
received by the Department from each
eligible agency that receives funds
under the Act. The Office of Career,
Technical, and Adult Education
(OCTAE) will determine each State’s
compliance with basic provisions of
Perkins IV and the Education
Department General Administrative
Regulations [Annual Performance
Report] and Part 80.41 [Financial Status
Report]. OCTAE will review
performance data to determine whether,
and to what extent, each State has met
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37089
its State adjusted levels of performance
for the core indicators described in
section 113(b)(4) of Perkins IV.
Dated: August 3, 2017.
Stephanie Valentine,
Acting Director, Information Collection
Clearance Division, Office of the Chief Privacy
Officer, Office of Management.
[FR Doc. 2017–16678 Filed 8–7–17; 8:45 am]
BILLING CODE 4000–01–P
DEPARTMENT OF EDUCATION
[Docket ID ED–2017–FSA–0056]
Privacy Act of 1974; System of
Records
Federal Student Aid,
Department of Education.
ACTION: Notice of a new and rescinded
system of records.
AGENCY:
In accordance with the
Privacy Act of 1974, as amended
(Privacy Act), the Department of
Education (Department) publishes this
notice of a new system of records
entitled ‘‘Integrated Partner
Management’’ (IPM) system (18–11–21),
and a rescinded system of records
entitled ‘‘Postsecondary Education
Participants System’’ (PEPS) (18–11–
09).
DATES: Submit your comments on this
proposed new and rescinded system of
records notice on or before September 7,
2017.
The Department has filed a report
describing the new system of records
covered by this notice with the Chair of
the Senate Committee on Homeland
Security and Governmental Affairs, the
Chair of the House Committee on
Oversight and Government Reform, and
the Acting Administrator of the Office of
Information and Regulatory Affairs,
Office of Management and Budget
(OMB), on July 7, 2017. This new and
rescinded system of records will become
effective upon publication in the
Federal Register on August 8, 2017,
unless the new and rescinded system of
records needs to be changed as a result
of public comment or OMB review. The
routine uses listed under ‘‘ROUTINE
USES OF RECORDS MAINTAINED IN
THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND
PURPOSES OF SUCH USES’’ will
become effective on September 7, 2017,
unless the new system of records notice
needs to be revised as a result of OMB
review or public comment. The
Department will publish any changes to
the system of records or routine uses
that result from public comment or
OMB review.
SUMMARY:
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Federal Register / Vol. 82, No. 151 / Tuesday, August 8, 2017 / Notices
Submit your comments
through the Federal eRulemaking Portal
or via postal mail, commercial delivery,
or hand delivery. We will not accept
comments submitted by fax or by email
or those submitted after the comment
period. To ensure that we do not receive
duplicate copies, please submit your
comments only once. In addition, please
include the Docket ID and the term
‘‘Integrated Partner Management’’ at the
top of your comments.
• Federal eRulemaking Portal: Go to
www.regulations.gov to submit your
comments electronically. Information
on using Regulations.gov, including
instructions for accessing agency
documents, submitting comments, and
viewing the docket, is available on the
site under the ‘‘Help’’ tab.
• Postal Mail, Commercial Delivery,
or Hand Delivery: If you mail or deliver
your comments about this system of
records, address them to: Michele
Brown, Director, Technical and
Business Support Service Group,
Program Compliance, Federal Student
Aid, U.S. Department of Education, 830
First Street NE., Union Center Plaza
(UCP), Room 82D4, Washington, DC
20202. Telephone: (202) 377–3203.
Privacy Note: The Department’s
policy is to make all comments received
from members of the public available for
public viewing in their entirety on the
Federal eRulemaking Portal at
www.regulations.gov. Therefore,
commenters should be careful to
include in their comments only
information that they wish to make
publicly available.
Assistance to Individuals with
Disabilities in Reviewing the
Rulemaking Record: On request, we will
provide an appropriate accommodation
or auxiliary aid to an individual with a
disability who needs assistance to
review the comments or other
documents in the public rulemaking
record for this notice. If you want to
schedule an appointment for this type of
accommodation or aid, please contact
the person listed under FOR FURTHER
INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT:
Michele Brown, Director, Technical and
Business Support Service Group,
Program Compliance, Federal Student
Aid, U.S. Department of Education, 830
First Street NE., Union Center Plaza
(UCP), Room 82D4, Washington, DC
20202. Telephone: (202) 377–3203.
If you use a telecommunications
device for the deaf (TDD) or a text
telephone (TTY), you may call the
Federal Relay Service, toll free, at
1–800–877–8339.
SUPPLEMENTARY INFORMATION:
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ADDRESSES:
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Introduction
The Privacy Act (5 U.S.C. 552a(e)(4)
and (11)) requires each Federal agency
to publish in the Federal Register a
notice of a new and rescinded system of
records. The Department’s regulations
implementing the Privacy Act are
contained in the Code of Federal
Regulations (CFR) in 34 CFR part 5b.
The Privacy Act applies to
information about an individual that is
maintained in a system of records from
which information is retrieved by a
unique identifier associated with the
individual, such as a name or Social
Security number (SSN). The information
about the individual is called a
‘‘record,’’ and the system, whether
manual or computer based, is called a
‘‘system of records.’’
The Privacy Act requires Federal
agencies to publish a notice of a new
system of records in the Federal
Register and to submit a report to OMB
whenever the agency publishes a new
system of records or makes a significant
change to an established system of
records. Each agency is also required to
send copies to the Chair of the Senate
Committee on Homeland Security and
Governmental Affairs and the Chair of
the House Committee on Oversight and
Government Reform. These reports are
intended to permit an evaluation of the
probable or potential effect of the
proposal on the privacy rights of
individuals.
The Privacy Act also requires Federal
agencies to publish in the Federal
Register a notice of rescindment when
an agency stops maintaining a
previously established system of
records, but the rescission is not within
the purview of subsection (r) of the
Privacy Act; therefore, it is not required
to be reported to OMB and Congress.
The Department identifies the PEPS
system of records (18–11–09), as
published in the Federal Register on
June 4, 1999 (64 FR 30106, 30171–
30173), and as amended on December
27, 1999 (64 FR 72384, 72405), to be
rescinded because some of the records
covered by this system of records will
be maintained in the Department’s IPM
system (18–11–21). The Department
takes this action so that it does not
maintain duplicate systems of records.
The IPM system is a web-accessible
system created by the Department to
support eligibility determination and
enrollment of entities seeking to
participate in student aid programs
under title IV of the Higher Education
Act of 1965, as amended (HEA), and to
oversee those entities’ compliance with
title IV, HEA’s statutory and regulatory
requirements.
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The IPM system contains information
on individuals with substantial
ownership interests in, or control over,
authorized entities (postsecondary
schools, lenders, guaranty agencies, or
third-party servicers that participate in
title IV, HEA student financial aid
programs) regarding the eligibility,
administrative capabilities, and
financial responsibility of the schools,
lenders, guaranty agencies, and thirdparty servicers. Such information
includes, but is not limited to, the
names, taxpayer identification numbers,
bank account numbers, SSNs, personal
identification numbers, personal
addresses, personal phone numbers, and
personal email addresses of the
individuals with substantial ownership
interests in, or control over, those
entities.
The IPM system also contains
information about individuals affiliated
with authorized entities who request
electronic access to title IV, HEA,
Federal Student Aid (FSA) systems.
Such information includes, but is not
limited to, the individual’s name, SSN,
date of birth, address, phone number,
and authentication information (user ID,
password, and security challenge
questions and answers).
The IPM system will integrate a
number of core partner management
functions to deliver significant
improvements from both a cost and
customer satisfaction perspective. The
partner management functions include
enrollment, eligibility, and oversight
processes used to manage partner
entities as they administer title IV
financial assistance. The IPM system
will integrate the services currently
provided by legacy systems into a single
IPM solution. This integration will take
an end-to-end view of FSA’s entire
partner eligibility and oversight
business, which includes the following
legacy systems: Postsecondary
Education Participants System (PEPS),
Electronic Application for Approval to
Participate in Federal Student Financial
Aid Programs (eApp), eZ-Audit,
Integrated Partner Management
Document Management (IPM DM), and
Lender’s Application Process (LAP).
The benefits of integrating these legacy
systems will include:
• Improved workflow automation to
ensure timely completion of partner
eligibility and enrollment processes;
• Improved efficiency in case
management;
• A seamless repository of
information;
• A scalable and configurable
platform that will provide maximum
flexibility to meet future needs;
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• Reduced risks from leveraging
current technologies to replace outdated
and unsupported technologies;
• An established base of secure and
accessible information;
• More efficient processes to meet
internal and external reporting
requirements;
• Improved overall program quality
by reducing errors; and
• Reduction of the risk of FSA failing
to detect a non-compliant partner.
Upon implementation of the IPM
system, the PEPS legacy systems will be
retired. However, some legacy systems
may be kept alive for a short period of
time to ensure the continued operation
of our business until the new IPM
system is fully functional.
Accessible Format: Individuals with
disabilities can obtain this document in
an accessible format (e.g., braille, large
print, audiotape, or compact disc) on
request to the program contact person
listed under FOR FURTHER INFORMATION
CONTACT.
Electronic Access to This Document:
The official version of this document is
the document published in the Federal
Register. Free internet access to the
official edition of the Federal Register
and the Code of Federal Regulations is
available via the Federal Digital System
at: www.gpo.gov/fdsys. At this site you
can view this document, as well as all
other documents of this Department
published in the Federal Register, in
text or Portable Document Format
(PDF). To use PDF you must have
Adobe Acrobat Reader, which is
available free at the site.
You may also access documents of the
Department published in the Federal
Register by using the article search
feature at: www.federalregister.gov.
Specifically, through the advanced
search feature at this site, you can limit
your search to documents published by
the Department.
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Dated: August 3, 2017.
Matthew D. Sessa,
Acting Chief Operating Officer, Federal
Student Aid.
For the reasons discussed in the
preamble, the Acting Chief Operating
Officer of Federal Student Aid (FSA) of
the U.S. Department of Education
(Department) publishes a notice of a
new and a rescinded system of records
to read as follows:
RESCINDED SYSTEM NAME AND
NUMBER:
Postsecondary Education Participants
System (PEPS) (18–11–09) published in
the Federal Register on June 4, 1999 (64
FR 30106, 30171–30173), and amended
on December 27, 1999 (64 FR 72384,
72405).
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NEW SYSTEM NAME AND NUMBER:
Integrated Partner Management (IPM)
system (18–11–21).
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Federal Student Aid Virtual Data
Center (VDC), Dell Systems, Plano
Technology Center, 2300 West Plano
Parkway, Plano, TX 75075.
Effective December 2017, the
Department expects to relocate the IPM
system to: Hewlett Packard Enterprise
Services Mid-Atlantic Data Center
(HPES MDC), Federal Student Aid Next
Generation Data Center (FSA NGDC),
250 Burlington Drive, Clarkesville, VA
23927.
SYSTEM MANAGER:
Program Director, Integrated Partner
Management, Federal Student Aid, U.S.
Department of Education, 830 First
Street NE., Room 82D4, Washington, DC
20202.
37091
programs; documenting any protective
or corrective action against an entity or
an individual associated with the entity;
and establishing the identity of
individuals who request access to title
IV, HEA Federal student aid systems.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
The IPM system contains records
about individual owners (either solely
or as partners or shareholders), officials,
and individuals acting as authorized
agents of postsecondary institutions,
lenders, and guaranty agencies that
participate in the student assistance
programs authorized under title IV of
the HEA; members of boards of directors
or trustees of such entities; employees of
foreign entities that evaluate the quality
of education; employees of third-party
servicers, including contact persons,
that contract with schools, lenders, or
guaranty agencies; and individuals
affiliated with authorized entities who
request electronic access to title IV, HEA
student assistance systems.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The data collected and stored in the
IPM system is authorized under sections
131, 481, 487, and 498 of the Higher
Education Act of 1965, as amended
(HEA) (20 U.S.C. 1088, 1094, 1099c),
and the Debt Collection Improvement
Act of 1996 (31 U.S.C. 7701). The
collection of Social Security numbers
(SSNs) in this system is authorized by
31 U.S.C. 7701 and Executive Order
9397 (November 22, 1943), as amended
by Executive Order 13478 (November
18, 2008).
The Government Paperwork
Elimination Act (GPEA), Public Law
105–277, 44 U.S.C. 3504 note, Title
XVII, Section 1704, requires agencies,
by October 21, 2003, to provide the
option of electronic submission of
information by the public when
practicable. The Freedom to E-File Act,
E-Government Act, and the President’s
Management Agenda authorize
eGovernment functions as alternatives
to traditional paper-based processes.
PURPOSE(S) OF THE SYSTEM:
The information contained in the IPM
system will be used for the purposes of
determining initial and continued
eligibility, administrative capability,
and financial responsibility of
postsecondary schools, lenders, and
guaranty agencies that participate in
title IV, HEA student assistance
programs, and third-party servicers
contracted by these entities; tracking
changes to those entities; maintaining a
history of this information for all
entities that have ever applied to
participate or have participated in these
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CATEGORIES OF RECORDS IN THE SYSTEM:
The records in the IPM system will
include, but are not limited to, names,
taxpayer identification numbers (TINs),
and bank account numbers of
individuals with substantial ownership
interests in, or control over, schools,
lenders, guaranty agencies, or third
party servicers. The IPM system will
also contain SSNs, personal
identification numbers assigned by the
Department, personal addresses,
personal phone numbers, and personal
email addresses of the individuals with
substantial ownership interests in, or
control over, those entities.
Records for individuals affiliated with
authorized entities (schools, lenders,
guaranty agencies, or third-party
servicers) who request electronic access
to title IV, HEA student assistance
systems will also be included in the
system. Such information will include,
but is not limited to, the individual’s
name, SSN, and date of birth, address,
phone number, and authentication
information (User ID and password).
RECORD SOURCE CATEGORIES:
Information is obtained from
applications submitted by
postsecondary institutions and other
entities that seek to participate in the
student financial assistance programs
and from components of the
Department; from other Federal, State,
Tribal, and local governmental agencies;
and from non-governmental agencies
and organizations that acquire
information relevant to the purposes of
the IPM system.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The Department may disclose
information contained in a record in
this system of records under the routine
uses listed in this system of records
without the consent of the individual
when the disclosure is compatible with
the purposes for which the record was
collected. These disclosures may be
made on a case-by-case basis or, if the
Department has complied with the
computer matching requirements of the
Privacy Act of 1974, as amended
(Privacy Act), under a computer
matching agreement (CMA).
The routine uses for the IPM system
are as follows:
(1) Program Purposes. The
Department may disclose information
contained in the IPM system to
appropriate guaranty agencies,
educational and financial institutions,
accrediting agencies, State agencies, and
appropriate Federal, State, or local
agencies, in order to verify and assist
with the determination of eligibility,
administrative capability, and financial
responsibility of postsecondary
institutions that have applied to
participate in the student financial
assistance programs.
(2) Enforcement Disclosure. In the
event that information in this system of
records indicates, either on its face or in
connection with other information, a
violation or potential violation of any
applicable statute, regulation, or order
of a competent authority, the
Department may disclose the relevant
records in the IPM system, as a routine
use, to the appropriate agency, whether
foreign, Federal, State, Tribal, or local,
charged with the responsibility of
investigating or prosecuting such
violation or charged with enforcing or
implementing the statute, or executive
order or rule, regulation, or order issued
pursuant thereto.
(3) Litigation and Alternative Dispute
Resolution (ADR) Disclosure.
(a) Introduction. In the event that one
of the parties listed below is involved in
judicial or administrative litigation or
alternative dispute resolution (ADR), or
has an interest in judicial or
administrative litigation or ADR, the
Department may disclose records in the
IPM system to the parties described in
paragraphs (b), (c), and (d) of this
routine use under the conditions
specified in those paragraphs:
(i) The Department, or any component
of the Department;
(ii) Any Department employee in his
or her official capacity;
(iii) Any employee of the Department
in his or her individual capacity where
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the Department of Justice (DOJ) has
agreed to or has been requested to
provide or arrange for representation for
the employee;
(iv) Any employee of the Department
in his or her individual capacity where
the Department has agreed to represent
the employee; or
(v) The United States, where the
Department determines that the
litigation is likely to affect the
Department or any of its components.
(b) Disclosure to the Department of
Justice. If the Department determines
that disclosure of certain records to the
DOJ is relevant and necessary to the
judicial or administrative litigation or
ADR, the Department may disclose
those records as a routine use to the
DOJ.
(c) Adjudicative Disclosure. If the
Department determines that disclosure
of certain records to an adjudicative
body before which the Department is
authorized to appear, or to an individual
or entity designated by the Department
or otherwise empowered to resolve or
mediate disputes, is relevant and
necessary to the judicial or
administrative litigation or ADR, the
Department may disclose those records
as a routine use to that adjudicative
body, entity, or individual.
(d) Disclosure to Parties, Counsel,
Representatives, or Witnesses. If the
Department determines that disclosure
of certain records to a party, counsel,
representative, or witness is relevant
and necessary to judicial or
administrative litigation or ADR, the
Department may disclose those records
as a routine use to the party, counsel,
representative or witness.
(4) Employment, Benefit, and
Contracting Disclosure.
(a) For decisions by the Department.
The Department may disclose records to
a Federal, State, or local agency
maintaining civil, criminal, or other
relevant enforcement or other pertinent
records, or to another public authority
or professional organization, if
necessary to obtain information relevant
to a Department decision concerning the
hiring or retention of an employee or
other personnel action, the issuance of
a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit.
(b) For decisions by Other Public
Agencies and Professional
Organizations. The Department may
disclose records to a Federal, State,
local, or foreign agency or other public
authority or professional organization,
in connection with the hiring or
retention of an employee or other
personnel action, the issuance of a
security clearance, the letting of a
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contract, or the issuance of a license,
grant, or other benefit, to the extent that
the record is relevant and necessary to
the receiving entity’s decision on the
matter.
(5) Employee Grievance, Complaint,
or Conduct Disclosure. The Department
may disclose a record in the IPM system
to another agency of the Federal
government if the record is relevant to
a complaint, grievance, disciplinary, or
competency determination proceeding
regarding a present or former employee
of the Department. The disclosure may
only be made during the course of the
proceeding.
(6) Labor Organization Disclosure.
The Department may disclose a record
in the IPM system to an arbitrator to
resolve disputes under a negotiated
grievance procedure or to officials of
labor organizations recognized under 5
U.S.C. chapter 71 when relevant and
necessary to their duties of exclusive
representation.
(7) Freedom of Information Act
(FOIA) and Privacy Act Advice
Disclosure. The Department may
disclose records to the DOJ or the Office
of Management and Budget (OMB) if the
Department concludes that disclosure is
desirable or necessary in determining
whether particular records are required
to be disclosed under the FOIA or the
Privacy Act.
(8) Disclosure to the Department of
Justice. The Department may disclose
records to the DOJ to the extent
necessary for obtaining DOJ advice on
any matter relevant to an audit,
inspection, or other inquiry related to
the programs covered by this system.
(9) Contract Disclosure. If the
Department contracts with an entity for
the purpose of performing any function
that requires disclosure of records in
this system to employees of the
contractor, the Department may disclose
the records to those employees. Before
entering into such a contract, the
Department shall require the contractor
to maintain Privacy Act safeguards as
required under 5 U.S.C. 552a(m) with
respect to the records in the system.
(10) Research Disclosure. The
Department may disclose records to a
researcher if an appropriate official of
the Department determines that the
individual or organization to which the
disclosure would be made is qualified to
carry out specific research related to
functions or purposes of this system of
records. The official may disclose
records from this system of records to
that researcher solely for the purpose of
carrying out that research related to the
functions or purposes of this system of
records. The researcher shall be
required to maintain Privacy Act
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safeguards with respect to the disclosed
records.
(11) Congressional Member
Disclosure. The Department may
disclose records to a member of
Congress from the record of an
individual in response to an inquiry
from the member made at the written
request of that individual. The
member’s right to the information is no
greater than the right of the individual
who requested it.
(12) Disclosure to the Office of
Management and Budget for Credit
Reform Act (CRA) Support. The
Department may disclose records to
OMB as necessary to fulfill CRA
requirements.
(13) Feasibility Study Disclosure. The
Department may disclose information
from this system of records to other
Federal agencies, and to guaranty
agencies and to their authorized
representatives, to determine whether
computer matching programs should be
conducted by the Department for
purposes such as to locate a delinquent
or defaulted debtor or to verify
compliance with program regulations.
(14) Disclosure for Use by Other Law
Enforcement Agencies. The Department
may disclose information to any
Federal, State, local, or foreign agency
or other public authority responsible for
enforcing, investigating, or prosecuting
violations of administrative, civil, or
criminal law or regulation if that
information is relevant to any
enforcement, regulatory, investigative,
or prosecutorial responsibility within
the receiving entity’s jurisdiction.
(15) Disclosure in the Course of
Responding to a Breach of Data. The
Department may disclose records from
this system to appropriate agencies,
entities, and persons when: (a) The
Department suspects or has confirmed
that the security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
(16) Disclosure in Assisting Another
Agency in Responding to a Breach of
Data. The Department may disclose
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21:16 Aug 07, 2017
Jkt 241001
records from this system to another
Federal agency or entity when the
Department determines that information
from this system of records is
reasonably necessary to assist the
recipient agency or entity (1) responding
to a suspected or confirmed breach or
(2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
(17) Disclosure to Third Parties
through Computer Matching Programs.
Unless otherwise prohibited by other
laws, any information from this system
of records, including personal
information obtained from other
agencies through computer matching
programs, may be disclosed to any third
party through a computer matching
program that is conducted under a
computer matching agreement between
the Department and the third party, and
requires that the matching be conducted
in compliance with the requirements of
the Privacy Act. The purposes of these
disclosures may be: (a) To establish or
verify program eligibility and benefits;
(b) to establish or verify compliance
with program regulations or statutory
requirements, such as to investigate
possible fraud or abuse; and (c) to
recoup payments or delinquent debts
under any Federal benefit programs,
such as to locate or take legal action
against a delinquent or defaulted debtor.
(18) Disclosure of Information to U.S.
Department of the Treasury (Treasury).
The Department may disclose records of
this system to (a) a Federal or State
agency, its employees, agents (including
contractors of its agents), or contractors,
or (b) a fiscal or financial agent
designated by the Treasury, including
employees, agents, or contractors of
such agent, for the purpose of
identifying, preventing, or recouping
improper payments to an applicant for,
or recipient of, Federal funds, including
funds disbursed by a State in a Stateadministered, federally funded program;
and disclosure may be made to conduct
computerized comparisons for this
purpose.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
The records are maintained in
electronic data files on the IPM system
servers.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
The records in this system are
indexed by the name of the institution
PO 00000
Frm 00054
Fmt 4703
Sfmt 4703
37093
or organization, and may be retrieved by
an identifying number, such as, but not
limited to, the Routing ID (RID) of the
organization, the Entity Identification
Number (EIN), or Partner ID or Data
Universal Numbering System (DUNS) of
the entity; or the name, SSN, or the TIN
of an individual associated with the
institution or organization.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records are retained for 30 years after
the final action is completed in
accordance with the Department’s
records retention and disposition
schedule 074 FSA Guaranty Agency,
Financial & Education Institution
Eligibility, Compliance, Monitoring and
Oversight Records.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
In accordance with the Federal
Information Security Management Act
of 2002, as amended by the Federal
Information Security Modernization Act
of 2014 (FISMA), every Federal Student
Aid information system must receive a
signed Authority to Operate (ATO) from
a designated official. The ATO process
includes a rigorous assessment of
security controls, a plan of action and
milestones to remediate any identified
deficiencies, and a continuous
monitoring program.
The IPM system controls include a
combination of FISMA management,
operational, and technical controls,
including the following control families:
Access control, awareness and training,
audit and accountability, security
assessment and authorization,
configuration management, contingency
planning, identification and
authentication, incident response,
maintenance, media protection,
physical and environmental protection,
planning, personnel security, privacy,
risk assessment, system and services
acquisition, system and
communications protection, system and
information integrity, and program
management.
All physical access to the
Department’s Virtual Data Center system
is controlled and monitored by security
personnel who check each individual
entering the building for his or her
employee or visitor badge. The
computer system employed by the
Department offers a high degree of
resistance to tampering and
circumvention. This security system
limits data access to staff of the
Department, schools, guarantors,
authorized third-party servicer
employees, lenders, accrediting
agencies, State agencies, and
E:\FR\FM\08AUN1.SGM
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Federal Register / Vol. 82, No. 151 / Tuesday, August 8, 2017 / Notices
Department contractors on a ‘‘need-toknow’’ basis, and controls individual
users’ ability to access and alter records
within the system. All users of this
system of records are given a unique
user ID with personal identifiers. All
interactions by individual users with
the system are recorded.
was published in the Federal Register
on June 4, 1999 (64 FR 30106, 30171–
30173), and amended on December 27,
1999 (64 FR 72384, 72405).
[FR Doc. 2017–16658 Filed 8–7–17; 8:45 am]
BILLING CODE 4000–01–P
ELECTION ASSISTANCE COMMISSION
RECORD ACCESS PROCEDURES:
You may gain access to any records in
the IPM system that pertain to you. This
is done by contacting the system
manager and following the procedures
for notification listed above. You must
meet the requirements of 34 CFR 5b.5.
CONTESTING RECORD PROCEDURES:
You may contest the content of a
record in the IPM system pertaining to
you by presenting to the system
manager, either in writing or in person,
a request to amend or correct that
information. The request to amend, or
for an appointment to present an oral
request, must be made in writing mailed
to the system manager at the address
provided above. The request must
identify the particular record within the
IPM system that you wish to have
changed, state whether you wish to have
the record amended, corrected, or
rescinded, and explain the reasons why
you wish to have the record changed.
Your request must meet the
requirements of the Department’s
Privacy Act regulations at 34 CFR 5b.7.
NOTIFICATION PROCEDURES:
If you wish to determine whether a
record exists regarding you in the IPM
system, provide the system manager
with your name, date of birth, and SSN.
Your request must meet the
requirements of the regulations at 34
CFR 5b.5, including proof of identity.
You may address your request, or
present that request in person, to the
system manager at the address above.
Sunshine Act Notice
U.S. Election Assistance
Commission.
ACTION: Notice of public meeting
agenda.
AGENCY:
Wednesday, August 16, 2017,
(2:00–3:00 p.m.—EDT).
ADDRESSES: U.S. Election Assistance
Commission,1335 East West Highway
(Suite 104), Silver Spring, MD 20910.
FOR FURTHER INFORMATION CONTACT:
Bryan Whitener, Telephone: (301) 563–
3961.
SUPPLEMENTARY INFORMATION:
Agenda: Commissioners will hold a
public meeting to receive updates on the
following topics: (1) Cybersecurity in
Elections; (2) Help America Vote Act
Payments and Grants; and (3) the
Election Administration and Voting
Survey. Commissioners will receive a
project update from the Inspector
General. Commissioners will consider
and vote on a commission organization
chart. Commissioners will announce
upcoming 2017 EAC Elections Awards.
Status: This Meeting Will Be Open to
the Public.
DATES:
Bryan Whitener,
Director of National Clearinghouse on
Elections, U.S. Election Assistance
Commission.
[FR Doc. 2017–16778 Filed 8–4–17; 4:15 pm]
BILLING CODE 4810–71–P
DEPARTMENT OF ENERGY
Disclosures pursuant to 5 U.S.C.
552a(b)(12) (as set forth in 31 U.S.C.
3711(e)): Disclosures may be made from
this system to ‘‘consumer reporting
agencies,’’ as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the
Debt Collection Improvement Act (31
U.S.C. 3701(a)(3)).
asabaliauskas on DSKBBXCHB2PROD with NOTICES
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
Office of Energy Efficiency and
Renewable Energy
EXEMPTIONS PROMULATED FOR THE SYSTEM:
None.
HISTORY:
Office of Energy Efficiency and
Renewable Energy, U.S. Department of
Energy (DOE).
ACTION: Notice and request for OMB
review and comment.
AGENCY:
The Department of Energy’s
(DOE) Office of Energy Efficiency and
Renewable Energy (EERE) has submitted
to the Office of Management and Budget
(OMB) for clearance, a proposal for a
three-year extension, with changes, of a
SUMMARY:
Pursuant to the requirements of OMB
Circular No. A–108, the last full Federal
Register publication of the PEPS system
of records (18–11–09), which this
system of records rescinds and replaces,
VerDate Sep<11>2014
Proposed Agency Information
Collection Extension, With Changes
21:16 Aug 07, 2017
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Frm 00055
Fmt 4703
Sfmt 4703
collection of information under the
provisions of the Paperwork Reduction
Act of 1995. The proposed collection
will provide DOE with the information
necessary to meet its statutory and
regulatory obligations under the
National Environmental Policy Act
(NEPA) of 1969 and the DOE NEPA
implementing regulations, which
requires EERE to perform environmental
impact analyses prior to making a
decision to provide Federal funding for
research, development and
demonstration projects funded by DOE.
DATES: Comments regarding this
collection must be received on or before
September 7, 2017.
ADDRESSES: Written comments should
be sent to: DOE Desk Officer at Office of
Information and Regulatory Affairs,
Office of Management and Budget, New
Executive Office Building, Room 10102,
735 17th Street NW., Washington, DC
20503.
And to: Lisa Jorgensen at U.S.
Department of Energy, 15013 Denver
West Parkway, Golden, CO 80401, by
fax at (720–562–1640), or by email at:
EEREEQComments@ee.doe.gov.
FOR FURTHER INFORMATION CONTACT:
Requests for additional information or
copies of the EERE Environmental
Questionnaire should be directed to Lisa
Jorgensen at: 720–356–1569 or by email
at: EEREEQComments@ee.doe.gov. The
EERE Environmental Questionnaire also
is available for viewing in the Golden
Field Office Public Reading Room at:
www.energy.gov/node/2299401.
If you anticipate difficulty in
submitting comments by the deadline,
contact the DOE Desk Officer at OMB of
your intention to make a submission as
soon as possible. The Desk Officer may
be telephoned at 202–395–4650.
SUPPLEMENTARY INFORMATION: This
information collection request contains:
1. OMB No.: 1910–5175;
2. Information Collection Request
Title: Office of Energy Efficiency and
Renewable Energy (EERE)
Environmental Questionnaire;
3. Type of Request: Extension, with
changes;
4. Purpose: The DOE’s EERE provides
Federal funding through Federal
assistance programs to businesses,
industries, universities, and other
groups for renewable energy and energy
efficiency research and development
and demonstration projects. The
National Environmental Policy Act
(NEPA) of 1969 (42 U.S.C. 4321 et seq.)
requires that an environmental analysis
be completed for all major Federal
actions significantly affecting the
environment including projects entirely
or partly financed by Federal agencies.
E:\FR\FM\08AUN1.SGM
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Agencies
[Federal Register Volume 82, Number 151 (Tuesday, August 8, 2017)]
[Notices]
[Pages 37089-37094]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-16658]
-----------------------------------------------------------------------
DEPARTMENT OF EDUCATION
[Docket ID ED-2017-FSA-0056]
Privacy Act of 1974; System of Records
AGENCY: Federal Student Aid, Department of Education.
ACTION: Notice of a new and rescinded system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended
(Privacy Act), the Department of Education (Department) publishes this
notice of a new system of records entitled ``Integrated Partner
Management'' (IPM) system (18-11-21), and a rescinded system of records
entitled ``Postsecondary Education Participants System'' (PEPS) (18-11-
09).
DATES: Submit your comments on this proposed new and rescinded system
of records notice on or before September 7, 2017.
The Department has filed a report describing the new system of
records covered by this notice with the Chair of the Senate Committee
on Homeland Security and Governmental Affairs, the Chair of the House
Committee on Oversight and Government Reform, and the Acting
Administrator of the Office of Information and Regulatory Affairs,
Office of Management and Budget (OMB), on July 7, 2017. This new and
rescinded system of records will become effective upon publication in
the Federal Register on August 8, 2017, unless the new and rescinded
system of records needs to be changed as a result of public comment or
OMB review. The routine uses listed under ``ROUTINE USES OF RECORDS
MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF
SUCH USES'' will become effective on September 7, 2017, unless the new
system of records notice needs to be revised as a result of OMB review
or public comment. The Department will publish any changes to the
system of records or routine uses that result from public comment or
OMB review.
[[Page 37090]]
ADDRESSES: Submit your comments through the Federal eRulemaking Portal
or via postal mail, commercial delivery, or hand delivery. We will not
accept comments submitted by fax or by email or those submitted after
the comment period. To ensure that we do not receive duplicate copies,
please submit your comments only once. In addition, please include the
Docket ID and the term ``Integrated Partner Management'' at the top of
your comments.
Federal eRulemaking Portal: Go to www.regulations.gov to
submit your comments electronically. Information on using
Regulations.gov, including instructions for accessing agency documents,
submitting comments, and viewing the docket, is available on the site
under the ``Help'' tab.
Postal Mail, Commercial Delivery, or Hand Delivery: If you
mail or deliver your comments about this system of records, address
them to: Michele Brown, Director, Technical and Business Support
Service Group, Program Compliance, Federal Student Aid, U.S. Department
of Education, 830 First Street NE., Union Center Plaza (UCP), Room
82D4, Washington, DC 20202. Telephone: (202) 377-3203.
Privacy Note: The Department's policy is to make all comments
received from members of the public available for public viewing in
their entirety on the Federal eRulemaking Portal at
www.regulations.gov. Therefore, commenters should be careful to include
in their comments only information that they wish to make publicly
available.
Assistance to Individuals with Disabilities in Reviewing the
Rulemaking Record: On request, we will provide an appropriate
accommodation or auxiliary aid to an individual with a disability who
needs assistance to review the comments or other documents in the
public rulemaking record for this notice. If you want to schedule an
appointment for this type of accommodation or aid, please contact the
person listed under FOR FURTHER INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT: Michele Brown, Director, Technical and
Business Support Service Group, Program Compliance, Federal Student
Aid, U.S. Department of Education, 830 First Street NE., Union Center
Plaza (UCP), Room 82D4, Washington, DC 20202. Telephone: (202) 377-
3203.
If you use a telecommunications device for the deaf (TDD) or a text
telephone (TTY), you may call the Federal Relay Service, toll free, at
1-800-877-8339.
SUPPLEMENTARY INFORMATION:
Introduction
The Privacy Act (5 U.S.C. 552a(e)(4) and (11)) requires each
Federal agency to publish in the Federal Register a notice of a new and
rescinded system of records. The Department's regulations implementing
the Privacy Act are contained in the Code of Federal Regulations (CFR)
in 34 CFR part 5b.
The Privacy Act applies to information about an individual that is
maintained in a system of records from which information is retrieved
by a unique identifier associated with the individual, such as a name
or Social Security number (SSN). The information about the individual
is called a ``record,'' and the system, whether manual or computer
based, is called a ``system of records.''
The Privacy Act requires Federal agencies to publish a notice of a
new system of records in the Federal Register and to submit a report to
OMB whenever the agency publishes a new system of records or makes a
significant change to an established system of records. Each agency is
also required to send copies to the Chair of the Senate Committee on
Homeland Security and Governmental Affairs and the Chair of the House
Committee on Oversight and Government Reform. These reports are
intended to permit an evaluation of the probable or potential effect of
the proposal on the privacy rights of individuals.
The Privacy Act also requires Federal agencies to publish in the
Federal Register a notice of rescindment when an agency stops
maintaining a previously established system of records, but the
rescission is not within the purview of subsection (r) of the Privacy
Act; therefore, it is not required to be reported to OMB and Congress.
The Department identifies the PEPS system of records (18-11-09), as
published in the Federal Register on June 4, 1999 (64 FR 30106, 30171-
30173), and as amended on December 27, 1999 (64 FR 72384, 72405), to be
rescinded because some of the records covered by this system of records
will be maintained in the Department's IPM system (18-11-21). The
Department takes this action so that it does not maintain duplicate
systems of records.
The IPM system is a web-accessible system created by the Department
to support eligibility determination and enrollment of entities seeking
to participate in student aid programs under title IV of the Higher
Education Act of 1965, as amended (HEA), and to oversee those entities'
compliance with title IV, HEA's statutory and regulatory requirements.
The IPM system contains information on individuals with substantial
ownership interests in, or control over, authorized entities
(postsecondary schools, lenders, guaranty agencies, or third-party
servicers that participate in title IV, HEA student financial aid
programs) regarding the eligibility, administrative capabilities, and
financial responsibility of the schools, lenders, guaranty agencies,
and third-party servicers. Such information includes, but is not
limited to, the names, taxpayer identification numbers, bank account
numbers, SSNs, personal identification numbers, personal addresses,
personal phone numbers, and personal email addresses of the individuals
with substantial ownership interests in, or control over, those
entities.
The IPM system also contains information about individuals
affiliated with authorized entities who request electronic access to
title IV, HEA, Federal Student Aid (FSA) systems. Such information
includes, but is not limited to, the individual's name, SSN, date of
birth, address, phone number, and authentication information (user ID,
password, and security challenge questions and answers).
The IPM system will integrate a number of core partner management
functions to deliver significant improvements from both a cost and
customer satisfaction perspective. The partner management functions
include enrollment, eligibility, and oversight processes used to manage
partner entities as they administer title IV financial assistance. The
IPM system will integrate the services currently provided by legacy
systems into a single IPM solution. This integration will take an end-
to-end view of FSA's entire partner eligibility and oversight business,
which includes the following legacy systems: Postsecondary Education
Participants System (PEPS), Electronic Application for Approval to
Participate in Federal Student Financial Aid Programs (eApp), eZ-Audit,
Integrated Partner Management Document Management (IPM DM), and
Lender's Application Process (LAP). The benefits of integrating these
legacy systems will include:
Improved workflow automation to ensure timely completion
of partner eligibility and enrollment processes;
Improved efficiency in case management;
A seamless repository of information;
A scalable and configurable platform that will provide
maximum flexibility to meet future needs;
[[Page 37091]]
Reduced risks from leveraging current technologies to
replace outdated and unsupported technologies;
An established base of secure and accessible information;
More efficient processes to meet internal and external
reporting requirements;
Improved overall program quality by reducing errors; and
Reduction of the risk of FSA failing to detect a non-
compliant partner.
Upon implementation of the IPM system, the PEPS legacy systems will
be retired. However, some legacy systems may be kept alive for a short
period of time to ensure the continued operation of our business until
the new IPM system is fully functional.
Accessible Format: Individuals with disabilities can obtain this
document in an accessible format (e.g., braille, large print,
audiotape, or compact disc) on request to the program contact person
listed under FOR FURTHER INFORMATION CONTACT.
Electronic Access to This Document: The official version of this
document is the document published in the Federal Register. Free
internet access to the official edition of the Federal Register and the
Code of Federal Regulations is available via the Federal Digital System
at: www.gpo.gov/fdsys. At this site you can view this document, as well
as all other documents of this Department published in the Federal
Register, in text or Portable Document Format (PDF). To use PDF you
must have Adobe Acrobat Reader, which is available free at the site.
You may also access documents of the Department published in the
Federal Register by using the article search feature at:
www.federalregister.gov. Specifically, through the advanced search
feature at this site, you can limit your search to documents published
by the Department.
Dated: August 3, 2017.
Matthew D. Sessa,
Acting Chief Operating Officer, Federal Student Aid.
For the reasons discussed in the preamble, the Acting Chief
Operating Officer of Federal Student Aid (FSA) of the U.S. Department
of Education (Department) publishes a notice of a new and a rescinded
system of records to read as follows:
RESCINDED SYSTEM NAME AND NUMBER:
Postsecondary Education Participants System (PEPS) (18-11-09)
published in the Federal Register on June 4, 1999 (64 FR 30106, 30171-
30173), and amended on December 27, 1999 (64 FR 72384, 72405).
NEW SYSTEM NAME AND NUMBER:
Integrated Partner Management (IPM) system (18-11-21).
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Federal Student Aid Virtual Data Center (VDC), Dell Systems, Plano
Technology Center, 2300 West Plano Parkway, Plano, TX 75075.
Effective December 2017, the Department expects to relocate the IPM
system to: Hewlett Packard Enterprise Services Mid-Atlantic Data Center
(HPES MDC), Federal Student Aid Next Generation Data Center (FSA NGDC),
250 Burlington Drive, Clarkesville, VA 23927.
SYSTEM MANAGER:
Program Director, Integrated Partner Management, Federal Student
Aid, U.S. Department of Education, 830 First Street NE., Room 82D4,
Washington, DC 20202.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The data collected and stored in the IPM system is authorized under
sections 131, 481, 487, and 498 of the Higher Education Act of 1965, as
amended (HEA) (20 U.S.C. 1088, 1094, 1099c), and the Debt Collection
Improvement Act of 1996 (31 U.S.C. 7701). The collection of Social
Security numbers (SSNs) in this system is authorized by 31 U.S.C. 7701
and Executive Order 9397 (November 22, 1943), as amended by Executive
Order 13478 (November 18, 2008).
The Government Paperwork Elimination Act (GPEA), Public Law 105-
277, 44 U.S.C. 3504 note, Title XVII, Section 1704, requires agencies,
by October 21, 2003, to provide the option of electronic submission of
information by the public when practicable. The Freedom to E-File Act,
E-Government Act, and the President's Management Agenda authorize
eGovernment functions as alternatives to traditional paper-based
processes.
PURPOSE(S) OF THE SYSTEM:
The information contained in the IPM system will be used for the
purposes of determining initial and continued eligibility,
administrative capability, and financial responsibility of
postsecondary schools, lenders, and guaranty agencies that participate
in title IV, HEA student assistance programs, and third-party servicers
contracted by these entities; tracking changes to those entities;
maintaining a history of this information for all entities that have
ever applied to participate or have participated in these programs;
documenting any protective or corrective action against an entity or an
individual associated with the entity; and establishing the identity of
individuals who request access to title IV, HEA Federal student aid
systems.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The IPM system contains records about individual owners (either
solely or as partners or shareholders), officials, and individuals
acting as authorized agents of postsecondary institutions, lenders, and
guaranty agencies that participate in the student assistance programs
authorized under title IV of the HEA; members of boards of directors or
trustees of such entities; employees of foreign entities that evaluate
the quality of education; employees of third-party servicers, including
contact persons, that contract with schools, lenders, or guaranty
agencies; and individuals affiliated with authorized entities who
request electronic access to title IV, HEA student assistance systems.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records in the IPM system will include, but are not limited to,
names, taxpayer identification numbers (TINs), and bank account numbers
of individuals with substantial ownership interests in, or control
over, schools, lenders, guaranty agencies, or third party servicers.
The IPM system will also contain SSNs, personal identification numbers
assigned by the Department, personal addresses, personal phone numbers,
and personal email addresses of the individuals with substantial
ownership interests in, or control over, those entities.
Records for individuals affiliated with authorized entities
(schools, lenders, guaranty agencies, or third-party servicers) who
request electronic access to title IV, HEA student assistance systems
will also be included in the system. Such information will include, but
is not limited to, the individual's name, SSN, and date of birth,
address, phone number, and authentication information (User ID and
password).
RECORD SOURCE CATEGORIES:
Information is obtained from applications submitted by
postsecondary institutions and other entities that seek to participate
in the student financial assistance programs and from components of the
Department; from other Federal, State, Tribal, and local governmental
agencies; and from non-governmental agencies and organizations that
acquire information relevant to the purposes of the IPM system.
[[Page 37092]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The Department may disclose information contained in a record in
this system of records under the routine uses listed in this system of
records without the consent of the individual when the disclosure is
compatible with the purposes for which the record was collected. These
disclosures may be made on a case-by-case basis or, if the Department
has complied with the computer matching requirements of the Privacy Act
of 1974, as amended (Privacy Act), under a computer matching agreement
(CMA).
The routine uses for the IPM system are as follows:
(1) Program Purposes. The Department may disclose information
contained in the IPM system to appropriate guaranty agencies,
educational and financial institutions, accrediting agencies, State
agencies, and appropriate Federal, State, or local agencies, in order
to verify and assist with the determination of eligibility,
administrative capability, and financial responsibility of
postsecondary institutions that have applied to participate in the
student financial assistance programs.
(2) Enforcement Disclosure. In the event that information in this
system of records indicates, either on its face or in connection with
other information, a violation or potential violation of any applicable
statute, regulation, or order of a competent authority, the Department
may disclose the relevant records in the IPM system, as a routine use,
to the appropriate agency, whether foreign, Federal, State, Tribal, or
local, charged with the responsibility of investigating or prosecuting
such violation or charged with enforcing or implementing the statute,
or executive order or rule, regulation, or order issued pursuant
thereto.
(3) Litigation and Alternative Dispute Resolution (ADR) Disclosure.
(a) Introduction. In the event that one of the parties listed below
is involved in judicial or administrative litigation or alternative
dispute resolution (ADR), or has an interest in judicial or
administrative litigation or ADR, the Department may disclose records
in the IPM system to the parties described in paragraphs (b), (c), and
(d) of this routine use under the conditions specified in those
paragraphs:
(i) The Department, or any component of the Department;
(ii) Any Department employee in his or her official capacity;
(iii) Any employee of the Department in his or her individual
capacity where the Department of Justice (DOJ) has agreed to or has
been requested to provide or arrange for representation for the
employee;
(iv) Any employee of the Department in his or her individual
capacity where the Department has agreed to represent the employee; or
(v) The United States, where the Department determines that the
litigation is likely to affect the Department or any of its components.
(b) Disclosure to the Department of Justice. If the Department
determines that disclosure of certain records to the DOJ is relevant
and necessary to the judicial or administrative litigation or ADR, the
Department may disclose those records as a routine use to the DOJ.
(c) Adjudicative Disclosure. If the Department determines that
disclosure of certain records to an adjudicative body before which the
Department is authorized to appear, or to an individual or entity
designated by the Department or otherwise empowered to resolve or
mediate disputes, is relevant and necessary to the judicial or
administrative litigation or ADR, the Department may disclose those
records as a routine use to that adjudicative body, entity, or
individual.
(d) Disclosure to Parties, Counsel, Representatives, or Witnesses.
If the Department determines that disclosure of certain records to a
party, counsel, representative, or witness is relevant and necessary to
judicial or administrative litigation or ADR, the Department may
disclose those records as a routine use to the party, counsel,
representative or witness.
(4) Employment, Benefit, and Contracting Disclosure.
(a) For decisions by the Department. The Department may disclose
records to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement or other pertinent records, or
to another public authority or professional organization, if necessary
to obtain information relevant to a Department decision concerning the
hiring or retention of an employee or other personnel action, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant, or other benefit.
(b) For decisions by Other Public Agencies and Professional
Organizations. The Department may disclose records to a Federal, State,
local, or foreign agency or other public authority or professional
organization, in connection with the hiring or retention of an employee
or other personnel action, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit, to the extent that the record is relevant and necessary to the
receiving entity's decision on the matter.
(5) Employee Grievance, Complaint, or Conduct Disclosure. The
Department may disclose a record in the IPM system to another agency of
the Federal government if the record is relevant to a complaint,
grievance, disciplinary, or competency determination proceeding
regarding a present or former employee of the Department. The
disclosure may only be made during the course of the proceeding.
(6) Labor Organization Disclosure. The Department may disclose a
record in the IPM system to an arbitrator to resolve disputes under a
negotiated grievance procedure or to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation.
(7) Freedom of Information Act (FOIA) and Privacy Act Advice
Disclosure. The Department may disclose records to the DOJ or the
Office of Management and Budget (OMB) if the Department concludes that
disclosure is desirable or necessary in determining whether particular
records are required to be disclosed under the FOIA or the Privacy Act.
(8) Disclosure to the Department of Justice. The Department may
disclose records to the DOJ to the extent necessary for obtaining DOJ
advice on any matter relevant to an audit, inspection, or other inquiry
related to the programs covered by this system.
(9) Contract Disclosure. If the Department contracts with an entity
for the purpose of performing any function that requires disclosure of
records in this system to employees of the contractor, the Department
may disclose the records to those employees. Before entering into such
a contract, the Department shall require the contractor to maintain
Privacy Act safeguards as required under 5 U.S.C. 552a(m) with respect
to the records in the system.
(10) Research Disclosure. The Department may disclose records to a
researcher if an appropriate official of the Department determines that
the individual or organization to which the disclosure would be made is
qualified to carry out specific research related to functions or
purposes of this system of records. The official may disclose records
from this system of records to that researcher solely for the purpose
of carrying out that research related to the functions or purposes of
this system of records. The researcher shall be required to maintain
Privacy Act
[[Page 37093]]
safeguards with respect to the disclosed records.
(11) Congressional Member Disclosure. The Department may disclose
records to a member of Congress from the record of an individual in
response to an inquiry from the member made at the written request of
that individual. The member's right to the information is no greater
than the right of the individual who requested it.
(12) Disclosure to the Office of Management and Budget for Credit
Reform Act (CRA) Support. The Department may disclose records to OMB as
necessary to fulfill CRA requirements.
(13) Feasibility Study Disclosure. The Department may disclose
information from this system of records to other Federal agencies, and
to guaranty agencies and to their authorized representatives, to
determine whether computer matching programs should be conducted by the
Department for purposes such as to locate a delinquent or defaulted
debtor or to verify compliance with program regulations.
(14) Disclosure for Use by Other Law Enforcement Agencies. The
Department may disclose information to any Federal, State, local, or
foreign agency or other public authority responsible for enforcing,
investigating, or prosecuting violations of administrative, civil, or
criminal law or regulation if that information is relevant to any
enforcement, regulatory, investigative, or prosecutorial responsibility
within the receiving entity's jurisdiction.
(15) Disclosure in the Course of Responding to a Breach of Data.
The Department may disclose records from this system to appropriate
agencies, entities, and persons when: (a) The Department suspects or
has confirmed that the security or confidentiality of information in
the system of records has been compromised; (b) the Department has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to economic or property interests, identity
theft or fraud, or harm to the security or integrity of this system or
other systems or programs (whether maintained by the Department or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the Department's
efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
(16) Disclosure in Assisting Another Agency in Responding to a
Breach of Data. The Department may disclose records from this system to
another Federal agency or entity when the Department determines that
information from this system of records is reasonably necessary to
assist the recipient agency or entity (1) responding to a suspected or
confirmed breach or (2) preventing, minimizing, or remedying the risk
of harm to individuals, the recipient agency or entity (including its
information systems, programs, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.
(17) Disclosure to Third Parties through Computer Matching
Programs. Unless otherwise prohibited by other laws, any information
from this system of records, including personal information obtained
from other agencies through computer matching programs, may be
disclosed to any third party through a computer matching program that
is conducted under a computer matching agreement between the Department
and the third party, and requires that the matching be conducted in
compliance with the requirements of the Privacy Act. The purposes of
these disclosures may be: (a) To establish or verify program
eligibility and benefits; (b) to establish or verify compliance with
program regulations or statutory requirements, such as to investigate
possible fraud or abuse; and (c) to recoup payments or delinquent debts
under any Federal benefit programs, such as to locate or take legal
action against a delinquent or defaulted debtor.
(18) Disclosure of Information to U.S. Department of the Treasury
(Treasury). The Department may disclose records of this system to (a) a
Federal or State agency, its employees, agents (including contractors
of its agents), or contractors, or (b) a fiscal or financial agent
designated by the Treasury, including employees, agents, or contractors
of such agent, for the purpose of identifying, preventing, or recouping
improper payments to an applicant for, or recipient of, Federal funds,
including funds disbursed by a State in a State-administered, federally
funded program; and disclosure may be made to conduct computerized
comparisons for this purpose.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are maintained in electronic data files on the IPM
system servers.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records in this system are indexed by the name of the
institution or organization, and may be retrieved by an identifying
number, such as, but not limited to, the Routing ID (RID) of the
organization, the Entity Identification Number (EIN), or Partner ID or
Data Universal Numbering System (DUNS) of the entity; or the name, SSN,
or the TIN of an individual associated with the institution or
organization.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained for 30 years after the final action is
completed in accordance with the Department's records retention and
disposition schedule 074 FSA Guaranty Agency, Financial & Education
Institution Eligibility, Compliance, Monitoring and Oversight Records.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
In accordance with the Federal Information Security Management Act
of 2002, as amended by the Federal Information Security Modernization
Act of 2014 (FISMA), every Federal Student Aid information system must
receive a signed Authority to Operate (ATO) from a designated official.
The ATO process includes a rigorous assessment of security controls, a
plan of action and milestones to remediate any identified deficiencies,
and a continuous monitoring program.
The IPM system controls include a combination of FISMA management,
operational, and technical controls, including the following control
families: Access control, awareness and training, audit and
accountability, security assessment and authorization, configuration
management, contingency planning, identification and authentication,
incident response, maintenance, media protection, physical and
environmental protection, planning, personnel security, privacy, risk
assessment, system and services acquisition, system and communications
protection, system and information integrity, and program management.
All physical access to the Department's Virtual Data Center system
is controlled and monitored by security personnel who check each
individual entering the building for his or her employee or visitor
badge. The computer system employed by the Department offers a high
degree of resistance to tampering and circumvention. This security
system limits data access to staff of the Department, schools,
guarantors, authorized third-party servicer employees, lenders,
accrediting agencies, State agencies, and
[[Page 37094]]
Department contractors on a ``need-to-know'' basis, and controls
individual users' ability to access and alter records within the
system. All users of this system of records are given a unique user ID
with personal identifiers. All interactions by individual users with
the system are recorded.
RECORD ACCESS PROCEDURES:
You may gain access to any records in the IPM system that pertain
to you. This is done by contacting the system manager and following the
procedures for notification listed above. You must meet the
requirements of 34 CFR 5b.5.
CONTESTING RECORD PROCEDURES:
You may contest the content of a record in the IPM system
pertaining to you by presenting to the system manager, either in
writing or in person, a request to amend or correct that information.
The request to amend, or for an appointment to present an oral request,
must be made in writing mailed to the system manager at the address
provided above. The request must identify the particular record within
the IPM system that you wish to have changed, state whether you wish to
have the record amended, corrected, or rescinded, and explain the
reasons why you wish to have the record changed. Your request must meet
the requirements of the Department's Privacy Act regulations at 34 CFR
5b.7.
NOTIFICATION PROCEDURES:
If you wish to determine whether a record exists regarding you in
the IPM system, provide the system manager with your name, date of
birth, and SSN. Your request must meet the requirements of the
regulations at 34 CFR 5b.5, including proof of identity. You may
address your request, or present that request in person, to the system
manager at the address above.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) (as set forth in 31
U.S.C. 3711(e)): Disclosures may be made from this system to ``consumer
reporting agencies,'' as defined in the Fair Credit Reporting Act (15
U.S.C. 1681a(f)) or the Debt Collection Improvement Act (31 U.S.C.
3701(a)(3)).
EXEMPTIONS PROMULATED FOR THE SYSTEM:
None.
HISTORY:
Pursuant to the requirements of OMB Circular No. A-108, the last
full Federal Register publication of the PEPS system of records (18-11-
09), which this system of records rescinds and replaces, was published
in the Federal Register on June 4, 1999 (64 FR 30106, 30171-30173), and
amended on December 27, 1999 (64 FR 72384, 72405).
[FR Doc. 2017-16658 Filed 8-7-17; 8:45 am]
BILLING CODE 4000-01-P