Privacy Act; System of Records: Amendments, 29971-29972 [2017-13771]

Agencies

• Selective Service System

[Federal Register Volume 82, Number 125 (Friday, June 30, 2017)]
[Notices]
[Pages 29971-29972]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-13771]


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SELECTIVE SERVICE SYSTEM


Privacy Act; System of Records: Amendments

AGENCY: Selective Service System.

ACTION: Notice of Amendment to Systems of Records.

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SUMMARY: Selective Service System has amended an existing system of 
records subject to the Privacy Act of 1974. This action is necessary to 
meet the requirements of the Privacy Act to publish in the Federal 
Register notice of the existence and character of system of records 
maintained by the agency.

DATES: The changes became effective in 2012. The system has been 
operational for five years.

FOR FURTHER INFORMATION CONTACT: Chief Information Officer, Office of 
Information Technology, Operations Directorate, Selective Service 
System, 1515 Wilson Boulevard, Arlington, Virginia 22209-2425.

SUPPLEMENTARY INFORMATION: This notice serves to update, amend, and 
consolidate the Systems of Records Notice for SSS-2 General Files 
Registrant Processing; SSS-3 Reconciliation Service Records; SSS-4 
Registrant Information Bank Records; SSS-7 Suspected Violator Inventory 
System; and SSS-9 Registrant Reservation Records published in the 
Federal Register September 20, 2011, Vol. 76, No 182.

AUTHORITY:
    5 U.S.C. 552a.
SYSTEM NAME:

Registration, Compliance and Verification (RCV) System

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Data Management Center, Operations Directorate, Great Lakes, 
Illinois 60088.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Registrants of the Selective Service System after 1979 (men born 
after December 31, 1959). Young men register upon reaching their 18th 
birthday. By current law, women are not required to register.
    a. Registration Form.
    b. Computer database, computer tape and microfilm copies containing 
information provided by the registrant on Registration Form.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Chapter 49, Military Selective Service Act (50 U.S.C. 3801 et seq.)

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Military Selective Service Act, Selective Service regulations, 
and the President's Proclamation on Registration requires those 
registering with Selective Service to provide their full name, date of 
birth, address, sex, Social Security Account Number, if they have one, 
and their signature. The principal purpose of the requested information 
is to establish or verify a person's registration with the Selective 
Service System. Registration information may be shared with the 
following government agencies for the purposes stated:
    Department of Justice--For review and processing of suspected 
violations of the Military Selective Service Act (MSSA), for perjury, 
and for defense of a civil action arising from administrative 
processing under such Act.
    Department of State and U.S. Citizenship and Immigration Services--
For collection and evaluation of data to determine a person's 
eligibility for United States citizenship.
    Department of Defense and U.S. Coast Guard--To exchange data 
concerning registration, classification, induction, and examination of 
registrants and for identification of prospects for recruiting.
    Department of Labor--To assist veterans in need of data concerning 
reemployment rights, and for determination of eligibility for benefits 
under the Workforce Investment Act.
    Department of Education--To determine eligibility for student 
financial assistance.
    U.S. Census Bureau--For the purposes of planning or carrying out a 
census or survey or related activity pursuant to the provisions of 
Title 13.
    Office of Personnel Management and U.S. Postal Service--To 
determine eligibility for employment.
    Department of Health and Human Services--To determine a person's 
proper Social Security Account Number and for locating parents pursuant 
to the Child Support Enforcement Act.
    State and Local Governments--To provide data that may constitute 
evidence and facilitate the enforcement of state and local law.
    Alternative Service Employers--During conscription, to exchange 
information with employers regarding a registrant who is a 
conscientious objector for the purpose of placement and supervision of 
performance of alternative service in lieu of induction into the 
military service.
    General Public--Registrant's name, Selective Service Registration 
Number, Date of Birth and Classification, (Military Selective Service 
Act, 50 U.S.C. 3806(h)).

[[Page 29972]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on microfilm and in the computer system. 
Microfilm records are indexed by Document Locator Number, and the 
computer system lists these numbers for document retrieval from the 
microfilm records.

RETRIEVABILITY:
    The system is indexed by Selective Service Number, but records can 
be located by searching for specific data.

SAFEGUARDS:
    Measures that have been taken to prevent unauthorized disclosures 
of records are:
    a. Records are maintained by authorized personnel only, who have 
been trained in the rules and regulations concerning disclosures of 
information; offices are locked when authorized personnel are not on 
duty, and are protected by an electronic security access system at all 
times.
    b. Periodic security checks and other emergency planning.
    c. Microfilm records transferred to a Federal Records Center for 
storage are boxed and taped; records in transit for temporary custody 
of another office are sealed.
    d. Selective Service System employees access the application via 
customized user interface--access is controlled by user id and password 
credentials.
    e. Records eligible for destruction are destroyed by maceration, 
shredding, burning or purging from the RCV database.

RETENTION AND DISPOSAL:
    Individual Processing Records:
    1. Registration Form--Destroyed by maceration when its information 
has been transferred onto microfilm, added to the computer system, and 
an image has been transferred to the National Archives. Original 
microfilm is stored at a Federal Records Center. A microfilm non-record 
copy is retained at the Data Management Center, in locked steel 
cabinets. The copies are retained until no longer needed for reference 
purposes. Also, registration files are stored on hard drives/network 
storage.
    2. The record copy of microfilm and computer database will be 
retained until the registrant reaches 85 years of age.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Information Officer, Office of Information Technology, 
Operations Directorate, Selective Service System, 1515 Wilson 
Boulevard, Arlington, VA 22209-2425.

RECORD ACCESS PROCEDURES:
    The agency office address to which inquiries should be addressed 
and the location at which an individual may present a request as to 
whether the RCV System (after 1979) contains records pertaining to 
himself is: Chief Information Officer, Selective Service System, 1515 
Wilson Boulevard, Arlington, VA 22209-2425.
    It is necessary to furnish the following information in order to 
identify the individual whose records are requested:
    a. Full name of the individual.
    b. Selective Service Number or Social Security Account Number, date 
of birth and address at the time of registration if Selective Service 
Number is not known.
    c. Mailing address to which the reply should be mailed.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    Information contained in the Registrant Registration Records System 
is obtained from the individual.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    None.

    Dated: June 22, 2017.
Donald M. Benton,
Director.
[FR Doc. 2017-13771 Filed 6-29-17; 8:45 am]
 BILLING CODE 8015-01-P