Privacy Act of 1974; System of Records, 11193-11195 [2017-03355]
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Federal Register / Vol. 82, No. 33 / Tuesday, February 21, 2017 / Notices
The address is the
Pentagon, Room 3E863, Arlington, VA.
FOR FURTHER INFORMATION CONTACT: Mr.
Alex Sabol, Designated Federal Officer,
(703) 681–0577 (Voice), (703) 681–0002
(Facsimile), Email—
Alexander.J.Sabol.Civ@Mail.Mil.
Mailing address is Reserve Forces Policy
Board, 5113 Leesburg Pike, Suite 601,
Falls Church, VA 22041. Web site:
https://rfpb.defense.gov/. The most upto-date changes to the meeting agenda
can be found on the RFPB’s Web site.
SUPPLEMENTARY INFORMATION: This
meeting notice is being published under
the provisions of the Federal Advisory
Committee Act of 1972 (FACA) (5
U.S.C., Appendix, as amended), the
Government in the Sunshine Act of
1976 (5 U.S.C. 552b, as amended), and
41 CFR 102–3.150.
Purpose of the Meeting: The purpose
of the meeting is to obtain, review, and
evaluate information related to
strategies, policies, and practices
designed to improve and enhance the
capabilities, efficiency, and
effectiveness of the Reserve
Components.
Agenda: The RFPB will hold a
meeting from 8:15 a.m. to 3:50 p.m. The
portion of the meeting from 8:15 a.m. to
11:45 a.m. will be closed to the public
and will consist of remarks to the RFPB
from following invited speakers: Major
General Sheila Zuehlke, USAFR,
Subcommittee on Enhancing DoD’s Role
in the Homeland Board Member, will
provide an update on the progress of the
recommendations made in the RFPB’s
2014 report to SECDEF: ‘‘Department of
Defense Cyber Approach: Use of the
National Guard and Reserve in the
Cyber Mission Force.’’ The Air Force
Total Force Continuum Office will
provide updates on the implementation
of recommendations from the National
Commission on the Structure of the Air
Force report of January 2014 as they
apply to the Air Guard & Air Force
Reserve. The National Commission on
the Future of the Army Tri-Chair Office
will provide updates on the
implementation of recommendations
from the National Commission on the
Future of the Army report of January
2016 as they apply to the Army National
Guard and Army Reserve. The Institute
for Defense Analysis will provide an
update on their findings in Phase II of
their operational effectiveness study on
the Reserve Components during
Operation Enduring Freedom. The
portion of the meeting from 12:25 p.m.
to 3:50 p.m. will be open to the public
and will consist of briefings from: The
Chief of the Navy Reserve, Chief of the
Army Reserve, and Commander, United
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ADDRESSES:
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17:15 Feb 17, 2017
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States Marine Forces Reserve to discuss
their priorities and views regarding the
readiness of their respective
component’s challenges for the
‘‘Operational Reserve’’ as part of the
Total Force. The Chair of the
Subcommittee on Supporting and
Sustaining Reserve Component
Personnel will discuss the
subcommittee’s review of the
Department of Defense’s (DoD’s) Duty
Status reform proposals and discuss
some of the specific policies impacting
the Reserve Components for a proposed
RFPB Duty Status reform
recommendation report to the Secretary
of Defense. The Chair of the
Subcommittee on Ensuring a Ready,
Capable, Available, and Sustainable
Operational Reserve will discuss the
subcommittee’s review of the
reorganization of the Office of the
Secretary of Defense for Personnel and
Readiness and discuss its impacts on
the Reserve Components for a proposed
RFPB recommendation report to the
Secretary of Defense.
Meeting Accessibility: Pursuant to
section 10(a)(1) of the FACA and 41 CFR
102–3.140 through 102–3.165, and
subject to the availability of space, the
meeting is open to the public from 12:25
p.m. to 3:50 p.m. Seating is on a firstcome, first-served basis. All members of
the public who wish to attend the
public meeting must contact Mr. Alex
Sabol, the Designated Federal Officer,
not later than 12:00 p.m. on Tuesday,
March 7, 2017, as listed in the FOR
FURTHER INFORMATION CONTACT section to
make arrangements for a Pentagon
escort, if necessary.
Public attendees requiring escort
should arrive at the Pentagon Metro
Entrance with sufficient time to
complete security screening no later
than 11:50 a.m. on March 8. To
complete the security screening, please
be prepared to present two forms of
identification. One must be a picture
identification card. In accordance with
section 10(d) of the FACA, 5 U.S.C.
552b(c), and 41 CFR 102–3.155, the DoD
has determined that the portion of this
meeting scheduled to occur from 8:15
a.m. to 11:45 a.m. will be closed to the
public. Specifically, the Under Secretary
of Defense (Personnel and Readiness), in
coordination with the Department of
Defense FACA Attorney, has
determined in writing that this portion
of the meeting will be closed to the
public because it is likely to disclose
classified matters covered by 5 U.S.C.
552b(c)(1).
Written Statements: Pursuant to
section 10(a)(3) of the FACA and 41 CFR
102–3.105(j) and 102–3.140, interested
persons may submit written statements
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11193
to the RFPB about its approved agenda
or at any time on the RFPB’s mission.
Written statements should be submitted
to the RFPB’s Designated Federal Officer
at the address, email, or facsimile
number listed in the FOR FURTHER
INFORMATION CONTACT section. If
statements pertain to a specific topic
being discussed at the planned meeting,
then these statements must be submitted
no later than five (5) business days prior
to the meeting in question. Written
statements received after this date may
not be provided to or considered by the
RFPB until its next meeting. The
Designated Federal Officer will review
all timely submitted written statements
and provide copies to all the RFPB
members before the meeting that is the
subject of this notice. Please note that
since the RFPB operates under the
provisions of the FACA, all submitted
comments and public presentations will
be treated as public documents and will
be made available for public inspection,
including, but not limited to, being
posted on the RFPB’s Web site.
Dated: February 15, 2017.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. 2017–03327 Filed 2–17–17; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2017–OS–0007]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice of a Modified System of
Records.
AGENCY:
The Office of the Secretary of
Defense is modifying a system of
records, entitled, ‘‘Defense User
Registration System (DURS) Records,
DTIC 01’’ to be compliant with the OMB
Circular A–108 and make other
administrative changes. This system of
records registers and certifies users of
Defense Technical Information Center
(DTIC) products and services. It ensures
that Department of Defense scientific
and technological information is
appropriately managed to enable
scientific knowledge and technological
innovations to be fully accessible to
authorized recipients while applying
appropriate safeguards to assure that the
information is protected according to
national security requirements.
SUMMARY:
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Federal Register / Vol. 82, No. 33 / Tuesday, February 21, 2017 / Notices
Comments will be accepted on or
before March 23, 2017. This proposed
action will be effective the day
following the end of the comment
period unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office
of the Deputy Chief Management
Officer, Directorate of Oversight and
Compliance, 4800 Mark Center Drive,
Mailbox #24, Suite 08D09B, Alexandria,
VA 22350–1700.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Mrs.
Luz D. Ortiz, Chief, Records, Privacy
and Declassification Division (RPDD),
1155 Defense Pentagon, Washington, DC
20301–1155, or by phone at (571) 372–
0478.
SUPPLEMENTARY INFORMATION: In
addition to the formatting changes
required by OMB Circular A–108, this
modification reflects a change to the
system location, categories of
individuals, categories of records,
authorities for maintenance of the
system, purpose, routine uses,
retrievability, safeguards, system
manager and address, notification
procedure, record access procedures,
contesting record procedures, and
record source categories.
The Office of the Secretary of Defense
notices for systems of records subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the
Federal Register and are available from
the address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy, Civil
Liberties and Transparency Division
Web site at https://defense.gov/privacy.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on December 8, 2016, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to OMB
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DATES:
VerDate Sep<11>2014
17:15 Feb 17, 2017
Jkt 241001
Circular No. A–108, ‘‘Federal Agency
Responsibilities for Review, Reporting,
and Publication Under the Privacy Act,’’
revised December 23, 2016 (December
23, 2016 81 FR 94424).
Dated: February 15, 2017.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Defense User Registration System (DURS)
Records, DTIC 01
SYSTEM CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
Defense Technical Information Center
(DTIC), Directorate of User Services,
Communications and Customer Access
Division, Attn: DTIC–UC, 8725 John J.
Kingman Road, Fort Belvoir, VA 22060–
6218.
SYSTEM MANAGER(S):
Chief, Customer Access and
Communications Division, DTIC–UC,
8725 John J. Kingman Road, Fort
Belvoir, VA 22060–6218.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
E.O. 13526, Classified National
Security Information; DoD Directive
(DoDD) 5105.73 Defense Technical
Information Center (DTIC); DoD
Instruction (DoDI) 3200.12 DoD
Scientific and Technical Information
Program (STIP); and DoD Manual
(DoDM) 3200.14, Volume 1, Principles
and Operational Parameters of the DoD
Scientific and Technical Information
Program (STIP): General Processes.
PURPOSE(S) OF THE SYSTEM:
To collect registration requests,
validate eligibility, and maintain an
official registry that identifies
individuals who apply for, and are
granted access privileges to DTIC owned
or controlled computers, databases,
products, services, and electronic
information systems.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Defense (DoD) military
and civilian personnel and other U.S.
Federal Government personnel, their
contractors and grantees, and other
government officials according to
agreements with DoD who request
access privileges to DTIC products,
services, and electronic information
systems.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; DoD Identification (ID)
Number; citizenship; service type;
personnel category; civilian pay grade;
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military rank; organization/company
name; office mailing address/physical
location; office email address; userid
and password/reset questions; office
telephone number(s); access eligibility;
dissemination/distribution group codes;
and personal and facility security
clearance level(s).
Records also contain the government
approving official’s name, office phone
number and email address; date of
registration activation; and the projected
date of expiration. Where applicable,
the records contain contract number(s),
contract expiration date(s), and the
Militarily Critical Technical Data
Agreement (MCTDA) Certification
Number.
RECORD SOURCE CATEGORIES:
Individuals, security personnel, the
Defense Manpower Data Center
Department of Defense Person Search
(DMDC DPS), and the electronic Official
Personnel Folder (eOPF).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
amended, the records contained herein
may specifically be disclosed outside
the DoD as a routine use pursuant to
552a(b)(3) as follows:
1. Law Enforcement Routine Use: If a
system of records maintained by a DoD
Component to carry out its functions
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or by
regulation, rule, or order issued
pursuant thereto, the relevant records in
the system of records may be referred,
as a routine use, to the agency
concerned, whether federal, state, local,
or foreign, charged with the
responsibility of investigating or
prosecuting such violation or charged
with enforcing or implementing the
statute, rule, regulation, or order issued
pursuant thereto.
2. Congressional Inquiries Disclosure
Routine Use: Disclosure from a system
of records maintained by a DoD
Component may be made to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of that individual.
3. Disclosure to the Department of
Justice for Litigation Routine Use: A
record from a system of records
maintained by a DoD Component may
be disclosed as a routine use to any
component of the Department of Justice
for the purpose of representing the
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Federal Register / Vol. 82, No. 33 / Tuesday, February 21, 2017 / Notices
Department of Defense, or any officer,
employee or member of the Department
in pending or potential litigation to
which the record is pertinent.
4. Disclosure of Information to the
National Archives and Records
Administration Routine Use: A record
from a system of records maintained by
a DoD Component may be disclosed as
a routine use to the National Archives
and Records Administration for the
purpose of records management
inspections conducted under authority
of 44 U.S.C. 2904 and 2906.
5. Data Breach Remediation Purposes
Routine Use: A record from a system of
records maintained by a Component
may be disclosed to appropriate
agencies, entities, and persons when (1)
The Component suspects or has
confirmed that the security or
confidentiality of the information in the
system of records has been
compromised; (2) the Component has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Component or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Components
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Electronic records are to be deleted
when DTIC determines they are no
longer needed for administrative, audit,
legal, or operational purposes.
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ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Records are maintained in secure,
limited access, and monitored areas.
Database is monitored, access is
password protected, and common
access card (CAC) enabled. Firewalls
and intrusion detection system are used.
Physical entry by unauthorized persons
is restricted through the use of locks,
guards, passwords, and/or other security
measures. Archived data is stored on
compact discs, or magnetic tapes, which
17:15 Feb 17, 2017
Jkt 241001
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written requests to the Office of the
Secretary of Defense/Joint Staff Freedom
of Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20701–1155.
Signed, written requests should
include the individual’s full name,
telephone number, street address, email
address, and name and number of this
system of records notice. In addition,
the requester must provide a notarized
statement or an unsworn declaration
made in accordance with 28 U.S.C.
1746, in the following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
CONTESTING RECORD PROCEDURES:
The Office of the Secretary of Defense
(OSD) rules for accessing records,
contesting contents, and appealing
initial agency determinations are
contained in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individual name; DoD ID number;
office email address.
VerDate Sep<11>2014
are kept in a locked, controlled access
area. Access to personal information is
limited to those individuals who require
a need to know to perform their official
assigned duties.
Individuals seeking to determine if
information about themselves is
contained in this system should address
written inquiries to Defense Technical
Information Center; Attn: DTIC–UC,
8725 John J. Kingman Road, Fort
Belvoir, VA 22060–6218.
Signed, written requests should
contain the individual’s full name,
telephone number, street address, email
address, and name and number of this
system of records notice. In addition,
the requester must provide a notarized
statement or an unsworn declaration
made in accordance with 28 U.S.C.
1746, in the following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
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11195
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
October 4, 2010, 75 FR 61135;
November 12, 2008, 73 FR 66852; April
25, 2005, 70 FR 21181.
[FR Doc. 2017–03355 Filed 2–17–17; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Army, U.S. Army
Corps of Engineers
Cancellation of Notice of Availability of
a Draft Detailed Project Report With
Integrated Environmental Assessment
and Draft Finding of No Significant
Impact for the Pier 70 Central Basin
Continuing Authorities Program
Section 107 Navigation Improvement
Project at the Port of San Francisco,
San Francisco, CA
Department of the Army, U.S.
Army Corps of Engineers, DoD.
AGENCY:
ACTION:
Notice; cancellation.
The United States Army
Corps of Engineers (USACE) San
Francisco District is canceling the notice
of availability issued on February 10,
2017 (82 FR 10346) for the Draft
Detailed Project Report with Integrated
Environmental Assessment (DPR/EA)
and draft Finding of No Significant
Impact (FONSI) for the proposed Pier 70
Central Basin Continuing Authorities
Program (CAP) Section 107 Navigation
Improvement Project in San Francisco,
CA. The USACE is postponing the
public review and comment period.
SUMMARY:
FOR FURTHER INFORMATION CONTACT:
Questions concerning this notice should
be addressed to Roxanne Grillo, U.S.
Army Corps of Engineers, San Francisco
District, 1455 Market Street, San
Francisco, CA 94103–1398. Telephone:
(415) 503–6859. Email: CESPN-ET-PA@
usace.army.mil.
SUPPLEMENTARY INFORMATION:
None.
Brenda S. Bowen,
Army Federal Register Liaison Officer.
[FR Doc. 2017–03321 Filed 2–17–17; 8:45 am]
BILLING CODE 3720–58–P
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]]>Agencies
[Federal Register Volume 82, Number 33 (Tuesday, February 21, 2017)]
[Notices]
[Pages 11193-11195]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-03355]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2017-OS-0007]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice of a Modified System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense is modifying a system
of records, entitled, ``Defense User Registration System (DURS)
Records, DTIC 01'' to be compliant with the OMB Circular A-108 and make
other administrative changes. This system of records registers and
certifies users of Defense Technical Information Center (DTIC) products
and services. It ensures that Department of Defense scientific and
technological information is appropriately managed to enable scientific
knowledge and technological innovations to be fully accessible to
authorized recipients while applying appropriate safeguards to assure
that the information is protected according to national security
requirements.
[[Page 11194]]
DATES: Comments will be accepted on or before March 23, 2017. This
proposed action will be effective the day following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Deputy Chief
Management Officer, Directorate of Oversight and Compliance, 4800 Mark
Center Drive, Mailbox #24, Suite 08D09B, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records,
Privacy and Declassification Division (RPDD), 1155 Defense Pentagon,
Washington, DC 20301-1155, or by phone at (571) 372-0478.
SUPPLEMENTARY INFORMATION: In addition to the formatting changes
required by OMB Circular A-108, this modification reflects a change to
the system location, categories of individuals, categories of records,
authorities for maintenance of the system, purpose, routine uses,
retrievability, safeguards, system manager and address, notification
procedure, record access procedures, contesting record procedures, and
record source categories.
The Office of the Secretary of Defense notices for systems of
records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal Register and are available from the
address in FOR FURTHER INFORMATION CONTACT or at the Defense Privacy,
Civil Liberties and Transparency Division Web site at https://defense.gov/privacy.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 8, 2016, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to OMB Circular No. A-108, ``Federal Agency
Responsibilities for Review, Reporting, and Publication Under the
Privacy Act,'' revised December 23, 2016 (December 23, 2016 81 FR
94424).
Dated: February 15, 2017.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Defense User Registration System (DURS) Records, DTIC 01
SYSTEM CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
Defense Technical Information Center (DTIC), Directorate of User
Services, Communications and Customer Access Division, Attn: DTIC-UC,
8725 John J. Kingman Road, Fort Belvoir, VA 22060-6218.
SYSTEM MANAGER(S):
Chief, Customer Access and Communications Division, DTIC-UC, 8725
John J. Kingman Road, Fort Belvoir, VA 22060-6218.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
E.O. 13526, Classified National Security Information; DoD Directive
(DoDD) 5105.73 Defense Technical Information Center (DTIC); DoD
Instruction (DoDI) 3200.12 DoD Scientific and Technical Information
Program (STIP); and DoD Manual (DoDM) 3200.14, Volume 1, Principles and
Operational Parameters of the DoD Scientific and Technical Information
Program (STIP): General Processes.
PURPOSE(S) OF THE SYSTEM:
To collect registration requests, validate eligibility, and
maintain an official registry that identifies individuals who apply
for, and are granted access privileges to DTIC owned or controlled
computers, databases, products, services, and electronic information
systems.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Defense (DoD) military and civilian personnel and
other U.S. Federal Government personnel, their contractors and
grantees, and other government officials according to agreements with
DoD who request access privileges to DTIC products, services, and
electronic information systems.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; DoD Identification (ID) Number; citizenship; service type;
personnel category; civilian pay grade; military rank; organization/
company name; office mailing address/physical location; office email
address; userid and password/reset questions; office telephone
number(s); access eligibility; dissemination/distribution group codes;
and personal and facility security clearance level(s).
Records also contain the government approving official's name,
office phone number and email address; date of registration activation;
and the projected date of expiration. Where applicable, the records
contain contract number(s), contract expiration date(s), and the
Militarily Critical Technical Data Agreement (MCTDA) Certification
Number.
RECORD SOURCE CATEGORIES:
Individuals, security personnel, the Defense Manpower Data Center
Department of Defense Person Search (DMDC DPS), and the electronic
Official Personnel Folder (eOPF).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 552a(b)(3) as follows:
1. Law Enforcement Routine Use: If a system of records maintained
by a DoD Component to carry out its functions indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or by regulation, rule,
or order issued pursuant thereto, the relevant records in the system of
records may be referred, as a routine use, to the agency concerned,
whether federal, state, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
2. Congressional Inquiries Disclosure Routine Use: Disclosure from
a system of records maintained by a DoD Component may be made to a
congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that
individual.
3. Disclosure to the Department of Justice for Litigation Routine
Use: A record from a system of records maintained by a DoD Component
may be disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the
[[Page 11195]]
Department of Defense, or any officer, employee or member of the
Department in pending or potential litigation to which the record is
pertinent.
4. Disclosure of Information to the National Archives and Records
Administration Routine Use: A record from a system of records
maintained by a DoD Component may be disclosed as a routine use to the
National Archives and Records Administration for the purpose of records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906.
5. Data Breach Remediation Purposes Routine Use: A record from a
system of records maintained by a Component may be disclosed to
appropriate agencies, entities, and persons when (1) The Component
suspects or has confirmed that the security or confidentiality of the
information in the system of records has been compromised; (2) the
Component has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Component or another agency or entity) that rely upon the compromised
information; and (3) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Components efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Individual name; DoD ID number; office email address.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Electronic records are to be deleted when DTIC determines they are
no longer needed for administrative, audit, legal, or operational
purposes.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, limited access, and monitored
areas. Database is monitored, access is password protected, and common
access card (CAC) enabled. Firewalls and intrusion detection system are
used. Physical entry by unauthorized persons is restricted through the
use of locks, guards, passwords, and/or other security measures.
Archived data is stored on compact discs, or magnetic tapes, which are
kept in a locked, controlled access area. Access to personal
information is limited to those individuals who require a need to know
to perform their official assigned duties.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written requests to
the Office of the Secretary of Defense/Joint Staff Freedom of
Information Act Requester Service Center, 1155 Defense Pentagon,
Washington, DC 20701-1155.
Signed, written requests should include the individual's full name,
telephone number, street address, email address, and name and number of
this system of records notice. In addition, the requester must provide
a notarized statement or an unsworn declaration made in accordance with
28 U.S.C. 1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The Office of the Secretary of Defense (OSD) rules for accessing
records, contesting contents, and appealing initial agency
determinations are contained in OSD Administrative Instruction 81; 32
CFR part 311; or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine if information about themselves is
contained in this system should address written inquiries to Defense
Technical Information Center; Attn: DTIC-UC, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060-6218.
Signed, written requests should contain the individual's full name,
telephone number, street address, email address, and name and number of
this system of records notice. In addition, the requester must provide
a notarized statement or an unsworn declaration made in accordance with
28 U.S.C. 1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
October 4, 2010, 75 FR 61135; November 12, 2008, 73 FR 66852; April
25, 2005, 70 FR 21181.
[FR Doc. 2017-03355 Filed 2-17-17; 8:45 am]
BILLING CODE 5001-06-P
