Privacy Act of 1974; System of Records, 72577-72581 [2016-25411]
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Federal Register / Vol. 81, No. 203 / Thursday, October 20, 2016 / Notices
may be disclosed to appropriate
agencies, entities, and persons when (1)
The Component suspects or has
confirmed that the security or
confidentiality of the information in the
system of records has been
compromised; (2) the Component has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Component or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Components
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and electronic storage
media.
RETRIEVABILITY:
Files are retrievable by full name,
mailing address, and email address.
SAFEGUARDS:
Files are stored in a controlled access
area and locked during non-business
hours. Only authorized personnel have
access to files. Access to electronic
records requires Common Access Card
(CAC), password, and Personal
Identification Number (PIN).
RETENTION AND DISPOSAL:
All records are destroyed after
appropriate revision of mailing list or
after 3 months, whichever is sooner.
SYSTEM MANAGER(S) AND ADDRESS:
Director, DAU Visual Arts and Press
Department, Defense Acquisition
University, Fort Belvoir, VA 22060–
5565.
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NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Director,
DAU Visual Arts and Press Department,
Defense Acquisition University,
Building 206, Fort Belvoir, VA 22060–
5565.
Signed, written requests should
contain full name, current address, and
telephone number (for possible quick
response).
In addition, the requester must
provide a notarized statement or an
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unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of the Secretary
of Defense/Joint Staff Freedom of
Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Signed, written requests for
information should contain full name of
the individual, current address, and the
name and number of this system of
records notice.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Data is provided by the individual,
employer, or staff and faculty of DAU.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2016–25428 Filed 10–19–16; 8:45 am]
BILLING CODE 5001–06–P
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72577
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2016–OS–0103]
Privacy Act of 1974; System of
Records
AGENCY:
Office of the Secretary of
Defense, DoD.
ACTION: Notice to alter a system of
records.
SUMMARY:
Pursuant to the Privacy Act of
1974, 5 U.S.C. 552a, and Office of
Management and Budget (OMB)
Circular No. A–130, notice is hereby
given that the Office of the Secretary of
Defense proposes to alter a system of
records, DUSDA 14, entitled ‘‘Science,
Mathematics, and Research for
Transformation Information
Management System,’’ last published at
74 FR 66959, December 17, 2009. This
system of records exists to enable the
Science, Mathematics, and Research for
Transformation (SMART) program
officials to select qualified scholarship
applicants and monitor their progress
through the program.
This update reflects considerable
administrative changes that in sum
warrant an alteration to the systems of
records notice. The categories of records
were updated to delineate the
information maintained in the records.
The purpose was revised to advise
individuals that the data may be used
for statistical analysis, reporting,
research, and evaluation of the
program’s effectiveness. Additionally,
the applicable DoD Routine Uses have
been incorporated in the notice to
provide clarity for the public. Lastly, the
system name, system location,
categories of individuals, authorities,
storage, retrievability, safeguards,
retention and disposal, system
manager(s) and address, notification
procedures, record access procedures,
contesting record procedures, and
record source categories have also been
updated to ensure the information is
accurate and current.
DATES: Comments will be accepted on or
before November 21, 2016. This
proposed action will be effective the
date following the end of the comment
period unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office
of the Deputy Chief Management
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Federal Register / Vol. 81, No. 203 / Thursday, October 20, 2016 / Notices
Officer, Directorate of Oversight and
Compliance, 4800 Mark Center Drive,
Mailbox #24, Alexandria, VA 22350–
1700.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT:
Mrs.
Luz D. Ortiz, Chief, Records, Privacy
and Declassification Division (RPD2),
1155 Defense Pentagon, Washington, DC
20301–1155, or by phone at (571) 372–
0478.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy, Civil
Liberties and Transparency Division
Web site at https://dpcld.defense.gov/.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on September 23, 2016, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ revised November 28,
2000 (December 12, 2000 65 FR 77677).
Dated: October 17, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME:
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Science, Mathematics, and Research
for Transformation Information
Management System (December 17,
2009, 74 FR 66959).
*
*
*
*
*
Delete entry and replace with
‘‘Defense Technical Information Center
(DTIC), Directorate of User Services,
Marketing and Registration Division,
8725 John J. Kingman Road, Fort
Belvoir, VA 22060–6218.
American Society of Engineering
Education (ASEE), 1818 N Street NW.,
Washington, DC 20036–2476.
Naval Postgraduate School (NPS), 1
University Circle, Bldg. 330, Monterey,
CA 93943–5197.
NCI Inc., 400 Camino Aguajito, 1st
Floor, Monterey, CA 93940–3541.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Applicants and participants of the
Science, Mathematics, and Research for
Transformation (SMART) Scholarship
for Service Program.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Information includes full name and
any other names used, Social Security
Number (SSN), home and school
mailing addresses, home and cell phone
numbers, school and alternate email
addresses.
Additional information collected may
include SMART Program identification
number, resumes and/or curricula vitae,
publications, U.S. Citizenship, Selective
Service registration status, birth date,
employment status, state and country of
birth, race/ethnicity, gender, security
clearance status, veterans preference,
academic status, assessment test scores,
copies of transcripts, bank account
numbers, bank routing numbers,
Individualized Education Program (IEP)
or special accommodations testing
requirements, projected and actual
graduation dates, and projected and
actual award amounts.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DUSDA 14
CHANGES:
SYSTEM LOCATION:
Delete entry and replace with ‘‘5
U.S.C. 3304, Competitive service,
examinations; 10 U.S.C. 2192a, Science,
Mathematics, and Research for
Transformation (SMART) Defense
Education Program; 20 U.S.C. Chapter
17, National Defense Education
Program; DoD Instruction 1400.25,
Volume 410, DoD Civilian Personnel
Management System: Training,
Education, and Professional
Development; and E.O. 9397 (SSN), as
amended.’’
SYSTEM NAME:
PURPOSE(S):
Delete entry and replace with
‘‘Science, Mathematics, and Research
for Transformation (SMART)
Information Management System.’’
Delete entry and replace with ‘‘To
enable SMART officials to select
qualified applicants to be awarded
SMART scholarships and monitor
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16:40 Oct 19, 2016
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Frm 00017
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participant progress and status through
the program. The system is also used as
a management tool for statistical
analysis, tracking, reporting, evaluating
program effectiveness, and conducting
research.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, the
records contained herein may
specifically be disclosed outside the
Department of Defense as a routine use
pursuant to § 552a(b)(3) as follows:
To contractors working on a contract
for DoD, when necessary to accomplish
an agency function related to this
system of records. Contractor’s provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as applicable to DoD offices
and employees.
To academic institutions for the
purpose of providing progress reports
for applicants and participants.
To consumer reporting agencies as
defined in the Fair Credit Reporting Act
(15 U.S.C. 1681a(f)) or the Federal
Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)). The purpose of this
disclosure is to aid in the collection of
outstanding debts owed to the Federal
government, typically to provide an
incentive for debtors to repay
delinquent Federal government debts by
making these debts part of their credit
records.
Law Enforcement Routine Use: If a
system of records maintained by a DoD
Component to carry out its functions
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or by
regulation, rule, or order issued
pursuant thereto, the relevant records in
the system of records may be referred,
as a routine use, to the agency
concerned, whether federal, state, local,
or foreign, charged with the
responsibility of investigating or
prosecuting such violation or charged
with enforcing or implementing the
statute, rule, regulation, or order issued
pursuant thereto.
Disclosure When Requesting
Information Routine Use: A record from
a system of records maintained by a
DoD Component may be disclosed as a
routine use to a federal, state, or local
agency maintaining civil, criminal, or
other relevant enforcement information
or other pertinent information, such as
current licenses, if necessary to obtain
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Federal Register / Vol. 81, No. 203 / Thursday, October 20, 2016 / Notices
information relevant to a DoD
Component decision concerning the
hiring or retention of an employee, the
issuance of a security clearance, the
letting of a contract, or the issuance of
a license, grant, or other benefit.
Disclosure of Requested Information
Routine Use: A record from a system of
records maintained by a DoD
Component may be disclosed to a
federal agency, in response to its
request, in connection with the hiring or
retention of an employee, the issuance
of a security clearance, the reporting of
an investigation of an employee, the
letting of a contract, or the issuance of
a license, grant, or other benefit by the
requesting agency, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter.
Congressional Inquiries Disclosure
Routine Use: Disclosure from a system
of records maintained by a DoD
Component may be made to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of that individual.
Disclosure to the Department of
Justice for Litigation Routine Use: A
record from a system of records
maintained by a DoD Component may
be disclosed as a routine use to any
component of the Department of Justice
for the purpose of representing the
Department of Defense, or any officer,
employee or member of the Department
in pending or potential litigation to
which the record is pertinent.
Disclosure of Information to the
National Archives and Records
Administration Routine Use: A record
from a system of records maintained by
a DoD Component may be disclosed as
a routine use to the National Archives
and Records Administration for the
purpose of records management
inspections conducted under authority
of 44 U.S.C. 2904 and 2906.
Data Breach Remediation Purposes
Routine Use: A record from a system of
records maintained by a Component
may be disclosed to appropriate
agencies, entities, and persons when (1)
The Component suspects or has
confirmed that the security or
confidentiality of the information in the
system of records has been
compromised; (2) the Component has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Component or another agency or entity)
that rely upon the compromised
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16:40 Oct 19, 2016
Jkt 241001
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Components
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.’’
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Delete entry and replace with ‘‘Paper
and electronic storage media.’’
RETRIEVABILITY:
Delete entry and replace with
‘‘Records are retrieved by name and
SMART Program identification
number.’’
SAFEGUARDS:
Delete entry and replace with ‘‘Access
to records is permission-granted based
on the role of the individual (need-toknow) and further restricted to
individuals who require the data in the
performance of official duties.
Electronic records are maintained on
servers in controlled areas accessible
only to authorized personnel. Access to
storage areas is restricted to personnel
with a valid requirement and
authorization to enter. Hardcopy records
are kept in locked safes. Physical entry
is restricted by the use of one or more
of the following: Security guards,
identification badges, cipher locks,
electronic locks, combination locks, key
card access and closed circuit TV.
Technical controls consist of user
identification, passwords, intrusion
detection systems, encryption, External
Certificate Authority, firewalls, Virtual
Private Network (VPN), DoD Public Key
Infrastructure certificates, and Common
Access Cards (CACs). Administrative
controls consist of periodic security
audits, regular monitoring of users’
security practices, methods to ensure
only authorized personnel have access
to Personally Identifiable Information
(PII). Personnel who have access to
SMART PII take annual Information
Assurance and Privacy Act training, as
required by the DoD.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Participant information will be
deleted/destroyed 6 years and 3 months
after completion of service commitment,
or upon repayment of funds. Records of
individuals not chosen for participation
in the program will be deleted when 3
years old. DoD research and engineering
facility data will be deleted/destroyed
upon termination of affiliation.’’
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72579
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Director, SMART Scholarship for
Service Program, 4800 Mark Center
Drive, Alexandria, VA 22350–3600.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether this system of records contains
information about themselves may
address their inquiries to the Director,
SMART Scholarship for Service
Program, 4800 Mark Center Drive,
Alexandria, VA 22350–3600.
Signed, written requests should
contain the individual’s full name and
SMART Program identification
number.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of the Secretary
of Defense/Joint Staff, Freedom of
Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Signed, written requests should
contain the individual’s full name and
SMART Program identification number,
and the name and number of this system
of records notice.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘OSD
rules for accessing records, contesting
contents, and appealing initial agency
determinations are published in the
OSD Administrative Instruction 81; 32
CFR part 311; or may be obtained from
the system manager.’’
RECORD SOURCE CATEGORIES:
Delete entry and replace with
‘‘Information is received from the
individual and SMART Program
support staff.’’
*
*
*
*
*
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Federal Register / Vol. 81, No. 203 / Thursday, October 20, 2016 / Notices
DUSDA 14
SYSTEM NAME:
Science, Mathematics, and Research
for Transformation (SMART)
Information Management System.
SYSTEM LOCATION:
Defense Technical Information Center
(DTIC), Directorate of User Services,
Marketing and Registration Division,
8725 John J. Kingman Road, Fort
Belvoir, VA 22060–6218.
American Society of Engineering
Education (ASEE), 1818 N Street NW.,
Washington, DC 20036–2476.
Naval Postgraduate School (NPS), 1
University Circle, Bldg. 330, Monterey,
CA 93943–5197.
NCI Inc., 400 Camino Aguajito, 1st
Floor, Monterey, CA 93940–3541.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Applicants and participants of the
Science, Mathematics, and Research for
Transformation (SMART) Scholarship
for Service Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information includes full name and
any other names used, Social Security
Number (SSN), home and school
mailing addresses, home and cell phone
numbers, school and alternate email
addresses.
Additional information collected may
include SMART Program identification
number, resumes and/or curricula vitae,
publications, U.S. Citizenship, Selective
Service registration status, birth date,
employment status, state and country of
birth, race/ethnicity, gender, security
clearance status, veterans preference,
academic status, assessment test scores,
copies of transcripts, bank account
numbers, bank routing numbers,
Individualized Education Program (IEP)
or special accommodations testing
requirements, projected and actual
graduation dates, and projected and
actual award amounts.
mstockstill on DSK3G9T082PROD with NOTICES
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3304, Competitive service,
examinations; 10 U.S.C. 2192a, Science,
Mathematics, and Research for
Transformation (SMART) Defense
Education Program; 20 U.S.C. Chapter
17, National Defense Education
Program; DoD Instruction 1400.25,
Volume 410, DoD Civilian Personnel
Management System: Training,
Education, and Professional
Development; and E.O. 9397 (SSN), as
amended.
PURPOSE(S):
To enable SMART officials to select
qualified applicants to be awarded
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16:40 Oct 19, 2016
Jkt 241001
SMART scholarships and monitor
participant progress and status through
the program. The system is also used as
a management tool for statistical
analysis, tracking, reporting, evaluating
program effectiveness, and conducting
research.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
amended, the records contained herein
may specifically be disclosed outside
the Department of Defense as a routine
use pursuant to § 552a(b)(3) as follows:
To contractors working on a contract
for DoD, when necessary to accomplish
an agency function related to this
system of records. Contractor’s provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as applicable to DoD offices
and employees.
To academic institutions for the
purpose of providing progress reports
for applicants and participants.
To consumer reporting agencies as
defined in the Fair Credit Reporting Act
(15 U.S.C. 1681a(f)) or the Federal
Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)). The purpose of this
disclosure is to aid in the collection of
outstanding debts owed to the Federal
government, typically to provide an
incentive for debtors to repay
delinquent Federal government debts by
making these debts part of their credit
records.
Law Enforcement Routine Use: If a
system of records maintained by a DoD
Component to carry out its functions
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or by
regulation, rule, or order issued
pursuant thereto, the relevant records in
the system of records may be referred,
as a routine use, to the agency
concerned, whether federal, state, local,
or foreign, charged with the
responsibility of investigating or
prosecuting such violation or charged
with enforcing or implementing the
statute, rule, regulation, or order issued
pursuant thereto.
Disclosure When Requesting
Information Routine Use: A record from
a system of records maintained by a
DoD Component may be disclosed as a
routine use to a federal, state, or local
agency maintaining civil, criminal, or
other relevant enforcement information
or other pertinent information, such as
current licenses, if necessary to obtain
PO 00000
Frm 00019
Fmt 4703
Sfmt 4703
information relevant to a DoD
Component decision concerning the
hiring or retention of an employee, the
issuance of a security clearance, the
letting of a contract, or the issuance of
a license, grant, or other benefit.
Disclosure of Requested Information
Routine Use: A record from a system of
records maintained by a DoD
Component may be disclosed to a
federal agency, in response to its
request, in connection with the hiring or
retention of an employee, the issuance
of a security clearance, the reporting of
an investigation of an employee, the
letting of a contract, or the issuance of
a license, grant, or other benefit by the
requesting agency, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter.
Congressional Inquiries Disclosure
Routine Use: Disclosure from a system
of records maintained by a DoD
Component may be made to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of that individual.
Disclosure to the Department of
Justice for Litigation Routine Use: A
record from a system of records
maintained by a DoD Component may
be disclosed as a routine use to any
component of the Department of Justice
for the purpose of representing the
Department of Defense, or any officer,
employee or member of the Department
in pending or potential litigation to
which the record is pertinent.
Disclosure of Information to the
National Archives and Records
Administration Routine Use: A record
from a system of records maintained by
a DoD Component may be disclosed as
a routine use to the National Archives
and Records Administration for the
purpose of records management
inspections conducted under authority
of 44 U.S.C. 2904 and 2906.
Data Breach Remediation Purposes
Routine Use: A record from a system of
records maintained by a Component
may be disclosed to appropriate
agencies, entities, and persons when (1)
The Component suspects or has
confirmed that the security or
confidentiality of the information in the
system of records has been
compromised; (2) the Component has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Component or another agency or entity)
that rely upon the compromised
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Federal Register / Vol. 81, No. 203 / Thursday, October 20, 2016 / Notices
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Components
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and electronic storage media.
Records are retrieved by name and
SMART Program identification number.
SAFEGUARDS:
Access to records is permissiongranted based on the role of the
individual (need-to-know) and further
restricted to individuals who require the
data in the performance of official
duties. Electronic records are
maintained on servers in controlled
areas accessible only to authorized
personnel. Access to storage areas is
restricted to personnel with a valid
requirement and authorization to enter.
Hardcopy records are kept in locked
safes. Physical entry is restricted by the
use of one or more of the following:
Security guards, identification badges,
cipher locks, electronic locks,
combination locks, key card access and
closed circuit TV. Technical controls
consist of user identification,
passwords, intrusion detection systems,
encryption, External Certificate
Authority, firewalls, Virtual Private
Network (VPN), DoD Public Key
Infrastructure certificates, and Common
Access Cards (CACs). Administrative
controls consist of periodic security
audits, regular monitoring of users’
security practices, methods to ensure
only authorized personnel have access
to Personally Identifiable Information
(PII). Personnel who have access to
SMART PII take annual Information
Assurance and Privacy Act training, as
required by the DoD.
mstockstill on DSK3G9T082PROD with NOTICES
RETENTION AND DISPOSAL:
Participant information will be
deleted/destroyed 6 years and 3 months
after completion of service commitment,
or upon repayment of funds. Records of
individuals not chosen for participation
in the program will be deleted when 3
years old. DoD research and engineering
facility data will be deleted/destroyed
upon termination of affiliation.
Director, SMART Scholarship for
Service Program, 4800 Mark Center
Drive, Alexandria, VA 22350–3600.
VerDate Sep<11>2014
16:40 Oct 19, 2016
Jkt 241001
DEPARTMENT OF EDUCATION
Individuals seeking to determine
whether this system of records contains
information about themselves may
address their inquiries to the Director,
SMART Scholarship for Service
Program, 4800 Mark Center Drive,
Alexandria, VA 22350–3600.
Signed, written requests should
contain the individual’s full name and
SMART Program identification number.
[Docket No.: ED–2016–ICCD–0113]
RECORD ACCESS PROCEDURES:
RETRIEVABILITY:
SYSTEM MANAGER(S) AND ADDRESS:
NOTIFICATION PROCEDURE:
72581
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of the Secretary
of Defense/Joint Staff, Freedom of
Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Signed, written requests should
contain the individual’s full name and
SMART Program identification number,
and the name and number of this system
of records notice.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
CONTESTING RECORD PROCEDURES:
OSD rules for accessing records,
contesting contents, and appealing
initial agency determinations are
published in the OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Information is received from the
individual and SMART Program
support staff.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2016–25411 Filed 10–19–16; 8:45 am]
BILLING CODE 5001–06–P
PO 00000
Frm 00020
Fmt 4703
Sfmt 4703
Agency Information Collection
Activities; Comment Request; NCER–
NPSAS Grants—Financial Aid Nudges:
A National Experiment To Increase
Retention of Financial Aid and College
Persistence
AGENCY:
National Center for Education
Statistics (NCES), Department of
Education (ED).
ACTION: Notice.
SUMMARY:
In accordance with the
Paperwork Reduction Act of 1995 (44
U.S.C. chapter 3501 et seq.), ED is
proposing a new information collection.
DATES: Interested persons are invited to
submit comments on or before
December 19, 2016.
ADDRESSES: To access and review all the
documents related to the information
collection listed in this notice, please
use https://www.regulations.gov by
searching the Docket ID number ED–
2016–ICCD–0113. Comments submitted
in response to this notice should be
submitted electronically through the
Federal eRulemaking Portal at https://
www.regulations.gov by selecting the
Docket ID number or via postal mail,
commercial delivery, or hand delivery.
Please note that comments submitted by
fax or email and those submitted after
the comment period will not be
accepted. Written requests for
information or comments submitted by
postal mail or delivery should be
addressed to the Director of the
Information Collection Clearance
Division, U.S. Department of Education,
400 Maryland Avenue SW., LBJ, Room
2E–349, Washington, DC 20202–4537.
FOR FURTHER INFORMATION CONTACT: For
specific questions related to collection
activities, please contact NCES
Information Collections at
NCES.Information.Collections@ed.gov.
SUPPLEMENTARY INFORMATION: The
Department of Education (ED), in
accordance with the Paperwork
Reduction Act of 1995 (PRA) (44 U.S.C.
3506(c)(2)(A)), provides the general
public and Federal agencies with an
opportunity to comment on proposed,
revised, and continuing collections of
information. This helps the Department
assess the impact of its information
collection requirements and minimize
the public’s reporting burden. It also
helps the public understand the
Department’s information collection
requirements and provide the requested
data in the desired format. ED is
soliciting comments on the proposed
information collection request (ICR) that
E:\FR\FM\20OCN1.SGM
20OCN1
]]>Agencies
[Federal Register Volume 81, Number 203 (Thursday, October 20, 2016)]
[Notices]
[Pages 72577-72581]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-25411]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2016-OS-0103]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, and Office
of Management and Budget (OMB) Circular No. A-130, notice is hereby
given that the Office of the Secretary of Defense proposes to alter a
system of records, DUSDA 14, entitled ``Science, Mathematics, and
Research for Transformation Information Management System,'' last
published at 74 FR 66959, December 17, 2009. This system of records
exists to enable the Science, Mathematics, and Research for
Transformation (SMART) program officials to select qualified
scholarship applicants and monitor their progress through the program.
This update reflects considerable administrative changes that in
sum warrant an alteration to the systems of records notice. The
categories of records were updated to delineate the information
maintained in the records. The purpose was revised to advise
individuals that the data may be used for statistical analysis,
reporting, research, and evaluation of the program's effectiveness.
Additionally, the applicable DoD Routine Uses have been incorporated in
the notice to provide clarity for the public. Lastly, the system name,
system location, categories of individuals, authorities, storage,
retrievability, safeguards, retention and disposal, system manager(s)
and address, notification procedures, record access procedures,
contesting record procedures, and record source categories have also
been updated to ensure the information is accurate and current.
DATES: Comments will be accepted on or before November 21, 2016. This
proposed action will be effective the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Deputy Chief
Management
[[Page 72578]]
Officer, Directorate of Oversight and Compliance, 4800 Mark Center
Drive, Mailbox #24, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records,
Privacy and Declassification Division (RPD2), 1155 Defense Pentagon,
Washington, DC 20301-1155, or by phone at (571) 372-0478.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at the Defense Privacy, Civil Liberties and Transparency Division
Web site at https://dpcld.defense.gov/.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on September 23, 2016,
to the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' revised November 28, 2000 (December 12, 2000 65 FR
77677).
Dated: October 17, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DUSDA 14
System name:
Science, Mathematics, and Research for Transformation Information
Management System (December 17, 2009, 74 FR 66959).
Changes:
* * * * *
System name:
Delete entry and replace with ``Science, Mathematics, and Research
for Transformation (SMART) Information Management System.''
System location:
Delete entry and replace with ``Defense Technical Information
Center (DTIC), Directorate of User Services, Marketing and Registration
Division, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6218.
American Society of Engineering Education (ASEE), 1818 N Street
NW., Washington, DC 20036-2476.
Naval Postgraduate School (NPS), 1 University Circle, Bldg. 330,
Monterey, CA 93943-5197.
NCI Inc., 400 Camino Aguajito, 1st Floor, Monterey, CA 93940-
3541.''
Categories of individuals covered by the system:
Delete entry and replace with ``Applicants and participants of the
Science, Mathematics, and Research for Transformation (SMART)
Scholarship for Service Program.''
Categories of records in the system:
Delete entry and replace with ``Information includes full name and
any other names used, Social Security Number (SSN), home and school
mailing addresses, home and cell phone numbers, school and alternate
email addresses.
Additional information collected may include SMART Program
identification number, resumes and/or curricula vitae, publications,
U.S. Citizenship, Selective Service registration status, birth date,
employment status, state and country of birth, race/ethnicity, gender,
security clearance status, veterans preference, academic status,
assessment test scores, copies of transcripts, bank account numbers,
bank routing numbers, Individualized Education Program (IEP) or special
accommodations testing requirements, projected and actual graduation
dates, and projected and actual award amounts.''
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C. 3304, Competitive service,
examinations; 10 U.S.C. 2192a, Science, Mathematics, and Research for
Transformation (SMART) Defense Education Program; 20 U.S.C. Chapter 17,
National Defense Education Program; DoD Instruction 1400.25, Volume
410, DoD Civilian Personnel Management System: Training, Education, and
Professional Development; and E.O. 9397 (SSN), as amended.''
Purpose(s):
Delete entry and replace with ``To enable SMART officials to select
qualified applicants to be awarded SMART scholarships and monitor
participant progress and status through the program. The system is also
used as a management tool for statistical analysis, tracking,
reporting, evaluating program effectiveness, and conducting research.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, the records contained herein may specifically be disclosed
outside the Department of Defense as a routine use pursuant to Sec.
552a(b)(3) as follows:
To contractors working on a contract for DoD, when necessary to
accomplish an agency function related to this system of records.
Contractor's provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as
applicable to DoD offices and employees.
To academic institutions for the purpose of providing progress
reports for applicants and participants.
To consumer reporting agencies as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to
aid in the collection of outstanding debts owed to the Federal
government, typically to provide an incentive for debtors to repay
delinquent Federal government debts by making these debts part of their
credit records.
Law Enforcement Routine Use: If a system of records maintained by a
DoD Component to carry out its functions indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or by regulation, rule,
or order issued pursuant thereto, the relevant records in the system of
records may be referred, as a routine use, to the agency concerned,
whether federal, state, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
Disclosure When Requesting Information Routine Use: A record from a
system of records maintained by a DoD Component may be disclosed as a
routine use to a federal, state, or local agency maintaining civil,
criminal, or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
[[Page 72579]]
information relevant to a DoD Component decision concerning the hiring
or retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.
Disclosure of Requested Information Routine Use: A record from a
system of records maintained by a DoD Component may be disclosed to a
federal agency, in response to its request, in connection with the
hiring or retention of an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit by the requesting agency, to the extent that the information is
relevant and necessary to the requesting agency's decision on the
matter.
Congressional Inquiries Disclosure Routine Use: Disclosure from a
system of records maintained by a DoD Component may be made to a
congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that
individual.
Disclosure to the Department of Justice for Litigation Routine Use:
A record from a system of records maintained by a DoD Component may be
disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the Department of Defense, or
any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
Disclosure of Information to the National Archives and Records
Administration Routine Use: A record from a system of records
maintained by a DoD Component may be disclosed as a routine use to the
National Archives and Records Administration for the purpose of records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906.
Data Breach Remediation Purposes Routine Use: A record from a
system of records maintained by a Component may be disclosed to
appropriate agencies, entities, and persons when (1) The Component
suspects or has confirmed that the security or confidentiality of the
information in the system of records has been compromised; (2) the
Component has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Component or another agency or entity) that rely upon the compromised
information; and (3) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Components efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Paper and electronic storage
media.''
Retrievability:
Delete entry and replace with ``Records are retrieved by name and
SMART Program identification number.''
Safeguards:
Delete entry and replace with ``Access to records is permission-
granted based on the role of the individual (need-to-know) and further
restricted to individuals who require the data in the performance of
official duties. Electronic records are maintained on servers in
controlled areas accessible only to authorized personnel. Access to
storage areas is restricted to personnel with a valid requirement and
authorization to enter. Hardcopy records are kept in locked safes.
Physical entry is restricted by the use of one or more of the
following: Security guards, identification badges, cipher locks,
electronic locks, combination locks, key card access and closed circuit
TV. Technical controls consist of user identification, passwords,
intrusion detection systems, encryption, External Certificate
Authority, firewalls, Virtual Private Network (VPN), DoD Public Key
Infrastructure certificates, and Common Access Cards (CACs).
Administrative controls consist of periodic security audits, regular
monitoring of users' security practices, methods to ensure only
authorized personnel have access to Personally Identifiable Information
(PII). Personnel who have access to SMART PII take annual Information
Assurance and Privacy Act training, as required by the DoD.''
Retention and disposal:
Delete entry and replace with ``Participant information will be
deleted/destroyed 6 years and 3 months after completion of service
commitment, or upon repayment of funds. Records of individuals not
chosen for participation in the program will be deleted when 3 years
old. DoD research and engineering facility data will be deleted/
destroyed upon termination of affiliation.''
System manager(s) and address:
Delete entry and replace with ``Director, SMART Scholarship for
Service Program, 4800 Mark Center Drive, Alexandria, VA 22350-3600.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether this system of records contains information about themselves
may address their inquiries to the Director, SMART Scholarship for
Service Program, 4800 Mark Center Drive, Alexandria, VA 22350-3600.
Signed, written requests should contain the individual's full name
and SMART Program identification number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Office of the Secretary of Defense/Joint
Staff, Freedom of Information Act Requester Service Center, 1155
Defense Pentagon, Washington, DC 20301-1155.
Signed, written requests should contain the individual's full name
and SMART Program identification number, and the name and number of
this system of records notice.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).'
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).'''
Contesting record procedures:
Delete entry and replace with ``OSD rules for accessing records,
contesting contents, and appealing initial agency determinations are
published in the OSD Administrative Instruction 81; 32 CFR part 311; or
may be obtained from the system manager.''
Record source categories:
Delete entry and replace with ``Information is received from the
individual and SMART Program support staff.''
* * * * *
[[Page 72580]]
DUSDA 14
System name:
Science, Mathematics, and Research for Transformation (SMART)
Information Management System.
System location:
Defense Technical Information Center (DTIC), Directorate of User
Services, Marketing and Registration Division, 8725 John J. Kingman
Road, Fort Belvoir, VA 22060-6218.
American Society of Engineering Education (ASEE), 1818 N Street
NW., Washington, DC 20036-2476.
Naval Postgraduate School (NPS), 1 University Circle, Bldg. 330,
Monterey, CA 93943-5197.
NCI Inc., 400 Camino Aguajito, 1st Floor, Monterey, CA 93940-3541.
Categories of individuals covered by the system:
Applicants and participants of the Science, Mathematics, and
Research for Transformation (SMART) Scholarship for Service Program.
Categories of records in the system:
Information includes full name and any other names used, Social
Security Number (SSN), home and school mailing addresses, home and cell
phone numbers, school and alternate email addresses.
Additional information collected may include SMART Program
identification number, resumes and/or curricula vitae, publications,
U.S. Citizenship, Selective Service registration status, birth date,
employment status, state and country of birth, race/ethnicity, gender,
security clearance status, veterans preference, academic status,
assessment test scores, copies of transcripts, bank account numbers,
bank routing numbers, Individualized Education Program (IEP) or special
accommodations testing requirements, projected and actual graduation
dates, and projected and actual award amounts.
Authority for maintenance of the system:
5 U.S.C. 3304, Competitive service, examinations; 10 U.S.C. 2192a,
Science, Mathematics, and Research for Transformation (SMART) Defense
Education Program; 20 U.S.C. Chapter 17, National Defense Education
Program; DoD Instruction 1400.25, Volume 410, DoD Civilian Personnel
Management System: Training, Education, and Professional Development;
and E.O. 9397 (SSN), as amended.
Purpose(s):
To enable SMART officials to select qualified applicants to be
awarded SMART scholarships and monitor participant progress and status
through the program. The system is also used as a management tool for
statistical analysis, tracking, reporting, evaluating program
effectiveness, and conducting research.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the Department of Defense
as a routine use pursuant to Sec. 552a(b)(3) as follows:
To contractors working on a contract for DoD, when necessary to
accomplish an agency function related to this system of records.
Contractor's provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as
applicable to DoD offices and employees.
To academic institutions for the purpose of providing progress
reports for applicants and participants.
To consumer reporting agencies as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to
aid in the collection of outstanding debts owed to the Federal
government, typically to provide an incentive for debtors to repay
delinquent Federal government debts by making these debts part of their
credit records.
Law Enforcement Routine Use: If a system of records maintained by a
DoD Component to carry out its functions indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or by regulation, rule,
or order issued pursuant thereto, the relevant records in the system of
records may be referred, as a routine use, to the agency concerned,
whether federal, state, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
Disclosure When Requesting Information Routine Use: A record from a
system of records maintained by a DoD Component may be disclosed as a
routine use to a federal, state, or local agency maintaining civil,
criminal, or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a DoD Component decision concerning the hiring
or retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.
Disclosure of Requested Information Routine Use: A record from a
system of records maintained by a DoD Component may be disclosed to a
federal agency, in response to its request, in connection with the
hiring or retention of an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit by the requesting agency, to the extent that the information is
relevant and necessary to the requesting agency's decision on the
matter.
Congressional Inquiries Disclosure Routine Use: Disclosure from a
system of records maintained by a DoD Component may be made to a
congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that
individual.
Disclosure to the Department of Justice for Litigation Routine Use:
A record from a system of records maintained by a DoD Component may be
disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the Department of Defense, or
any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
Disclosure of Information to the National Archives and Records
Administration Routine Use: A record from a system of records
maintained by a DoD Component may be disclosed as a routine use to the
National Archives and Records Administration for the purpose of records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906.
Data Breach Remediation Purposes Routine Use: A record from a
system of records maintained by a Component may be disclosed to
appropriate agencies, entities, and persons when (1) The Component
suspects or has confirmed that the security or confidentiality of the
information in the system of records has been compromised; (2) the
Component has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Component or another agency or entity) that rely upon the compromised
[[Page 72581]]
information; and (3) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Components efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and electronic storage media.
Retrievability:
Records are retrieved by name and SMART Program identification
number.
Safeguards:
Access to records is permission-granted based on the role of the
individual (need-to-know) and further restricted to individuals who
require the data in the performance of official duties. Electronic
records are maintained on servers in controlled areas accessible only
to authorized personnel. Access to storage areas is restricted to
personnel with a valid requirement and authorization to enter. Hardcopy
records are kept in locked safes. Physical entry is restricted by the
use of one or more of the following: Security guards, identification
badges, cipher locks, electronic locks, combination locks, key card
access and closed circuit TV. Technical controls consist of user
identification, passwords, intrusion detection systems, encryption,
External Certificate Authority, firewalls, Virtual Private Network
(VPN), DoD Public Key Infrastructure certificates, and Common Access
Cards (CACs). Administrative controls consist of periodic security
audits, regular monitoring of users' security practices, methods to
ensure only authorized personnel have access to Personally Identifiable
Information (PII). Personnel who have access to SMART PII take annual
Information Assurance and Privacy Act training, as required by the DoD.
Retention and disposal:
Participant information will be deleted/destroyed 6 years and 3
months after completion of service commitment, or upon repayment of
funds. Records of individuals not chosen for participation in the
program will be deleted when 3 years old. DoD research and engineering
facility data will be deleted/destroyed upon termination of
affiliation.
System manager(s) and address:
Director, SMART Scholarship for Service Program, 4800 Mark Center
Drive, Alexandria, VA 22350-3600.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves may address their inquiries to
the Director, SMART Scholarship for Service Program, 4800 Mark Center
Drive, Alexandria, VA 22350-3600.
Signed, written requests should contain the individual's full name
and SMART Program identification number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Office
of the Secretary of Defense/Joint Staff, Freedom of Information Act
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Signed, written requests should contain the individual's full name
and SMART Program identification number, and the name and number of
this system of records notice.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
Contesting record procedures:
OSD rules for accessing records, contesting contents, and appealing
initial agency determinations are published in the OSD Administrative
Instruction 81; 32 CFR part 311; or may be obtained from the system
manager.
Record source categories:
Information is received from the individual and SMART Program
support staff.
Exemptions claimed for the system:
None.
[FR Doc. 2016-25411 Filed 10-19-16; 8:45 am]
BILLING CODE 5001-06-P
