Privacy Act of 1974; System of Records, 62484-62486 [2016-21751]
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62484
Federal Register / Vol. 81, No. 175 / Friday, September 9, 2016 / Notices
in pending or potential litigation to
which the record is pertinent.
Disclosure of Information to the
National Archives and Records
Administration Routine Use: A record
from a system of records maintained by
a DoD Component may be disclosed as
a routine use to the National Archives
and Records Administration for the
purpose of records management
inspections conducted under authority
of 44 U.S.C. 2904 and 2906.
Data Breach Remediation Purposes
Routine Use: A record from a system of
records maintained by a Component
may be disclosed to appropriate
agencies, entities, and persons when (1)
The Component suspects or has
confirmed that the security or
confidentiality of the information in the
system of records has been
compromised; (2) the Component has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Component or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Components
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
The DoD Blanket Routine Uses set
forth at the beginning of the Army’s
compilation of systems of records
notices may apply to this system. The
complete list of DoD Blanket Routine
Uses can be found online at: https://
dpcld.defense.gov/Privacy/
SORNsIndex/
BlanketRoutineUses.aspx.’’
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Delete entry and replace with
‘‘Electronic storage media.’’
asabaliauskas on DSK3SPTVN1PROD with NOTICES
RETRIEVABILITY:
Delete entry and replace with
‘‘Individual’s full name, date of the
Congressional Member’s
correspondence, Congressional
Member’s name, and subject of the
inquiry.’’
Delete entry and replace with
‘‘Records are maintained on a password
protected network accessible to
authorized personnel only. Approved
users ensure that electronic records
17:11 Sep 08, 2016
Jkt 238001
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Information on congressional inquiries
on all matters within the scope and
activity of the Department of the Army
are maintained for two years, then
purged from the system.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Chief,
Congressional Inquiry Division, Office
of the Chief of the Legislative Liaison,
Office of the Secretary of the Army,
1600 Army Pentagon, Washington, DC
20310–1600.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine if
information about themselves is
contained in this system should address
written inquiries to the Chief,
Congressional Inquiry Division, Office
of the Chief of the Legislative Liaison,
Office of the Secretary of the Army,
1600 Army Pentagon, Washington, DC
20310–1600.
For verification purposes requests
should include the individual’s full
name, the Congressional Member’s
name, and subject of the inquiry.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’
If executed within the United States,
its territories, possessions, or
commonwealths: ’I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’ ’’
RECORD ACCESS PROCEDURES:
SAFEGUARDS:
VerDate Sep<11>2014
used are maintained in controlled areas
accessible only to authorized personnel.
Access to electronic files is restricted by
use of common access cards (CACs) and
is accessible only by users with an
authorized account. The systems are
maintained in controlled facilities that
employ physical restrictions and
safeguards such as security guards,
identification badges, key cards and
locks.’’
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Chief, Congressional
Inquiry Division, Office of the Chief of
the Legislative Liaison, Office of the
PO 00000
Frm 00015
Fmt 4703
Sfmt 4703
Secretary of the Army, 1600 Army
Pentagon, Washington, DC 20310–1600.
For verification purposes requests
should include the individual’s full
name, the Congressional Member’s
name, and subject of the inquiry.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’ ’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
Army’s rules for accessing records, and
for contesting contents and appealing
initial agency determinations are
contained in 32 CFR part 505, Army
Privacy Program or may be obtained
from the system manager.’’
*
*
*
*
*
[FR Doc. 2016–21768 Filed 9–8–16; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2016–OS–0090]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to add a System of
Records.
AGENCY:
Pursuant to the Privacy Act of
1974, 5 U.S.C. 552a, and Office of
Management and Budget (OMB)
Circular No. A–130, notice is hereby
given that the Office of the Secretary of
Defense proposes to add a new system
of records, DSCA 06, entitled ‘‘Defense
Security Assistance Management
System (DSAMS).’’ The system will
facilitate case development,
implementation, and management of the
Foreign Military Sales and International
Military Education and Training (IMET)
Programs. The DSAMS Training Module
(DSAMS–TM) is used to manage
training activities of individuals who
have been selected by the U.S.
government to attend various
Department of Defense (DoD) security
cooperation training courses.
SUMMARY:
E:\FR\FM\09SEN1.SGM
09SEN1
Federal Register / Vol. 81, No. 175 / Friday, September 9, 2016 / Notices
In establishing this system of records,
the Defense Security Cooperation
Agency reviewed the safeguards
established for the system to ensure they
are compliant with the DoD’s
requirements and are appropriate to the
sensitivity of the information stored
within the system. Any specific routine
uses have been reviewed to ensure the
minimum amount of personally
identifiable information is provided to
other federal agencies requesting
emergency language support to facilitate
U.S. efforts on the war on terrorism or
in furtherance of national security
objectives.
Comments will be accepted on or
before October 11, 2016. This proposed
action will be effective the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
DATES:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office
of the Deputy Chief Management
Officer, Directorate of Oversight and
Compliance, 4800 Mark Center Drive,
Mailbox #24, Alexandria, VA 22350–
1700.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
Mrs.
Luz D. Ortiz, Chief, Records, Privacy
and Declassification Division (RPD2),
1155 Defense Pentagon, Washington, DC
20301–1155, or by phone at (571) 372–
0478.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy and
Civil Liberties Division Web site at
https://dpcld.defense.gov/.
The proposed system report, as
required by U.S.C. 552a(r) of the Privacy
Act of 1974, as amended, was submitted
on August 23, 2016, to the House
asabaliauskas on DSK3SPTVN1PROD with NOTICES
FOR FURTHER INFORMATION CONTACT:
VerDate Sep<11>2014
17:11 Sep 08, 2016
Jkt 238001
Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ revised November 28,
2000 (December 12, 2000 65 FR 77677).
Dated: September 6, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DSCA 06
SYSTEM NAME:
Defense Security Assistance
Management System (DSAMS)
SYSTEM LOCATION(S):
Defense Information Systems Agency
(DISA), Defense Enterprise Computing
Center (DECC), Attention: Defense
Security Assistance Management
System (DSAMS–SA7), Building 3900,
8750 Industrial Boulevard, Tinker AFB,
OK 73145.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DoD civilian, military, contractor
personnel (collectively, ‘‘U.S.
personnel’’), and individuals with dual
citizenship with the U.S., selected to
attend DoD security cooperation
training (collectively, ‘‘students’’).
CATEGORIES OF RECORDS IN THE SYSTEM:
U.S. Personnel Data: Full name,
military rank, organization, office
telephone number and address.
Student Data: Full name and alias,
gender, citizenship, country of service,
country service number, nationality,
date and place of birth, marital status,
physical descriptions, biographical data,
email addresses, work and home
addresses, work, fax and personal
telephone numbers, military rank,
military unit, worksheet and student
control numbers, student code and U.S.
grade equivalent, clearance information,
passport and visa information, flight
crew position type, dependency data (if
accompanied), language capabilities,
educational and employment history,
training activities and personal
preferences (e.g. dietary needs, religious
accommodations, customs and
traditions).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
22 U.S.C. Chapters 32 and Chapter 39;
10 U.S.C. 134, Under Secretary of
Defense for Policy; DoD Directive
(DoDD) 5105.65, Defense Security
Cooperation Agency (DSCA); DoDD
5132.03, DoD Policy and
PO 00000
Frm 00016
Fmt 4703
Sfmt 4703
62485
Responsibilities Relating to Security
Cooperation; Army Regulation 12–15,
Secretary of the Navy Instruction
4950.4B/Air Force Instruction 16–105,
Joint Security Cooperation Education
and Training; and DSCA Manual
5105.38–M, Security Assistance
Management Manual, Chapter 10,
International Training.
PURPOSE(S):
To facilitate case development,
implementation, and management of the
Foreign Military Sales and International
Military Education and Training (IMET)
Programs. The DSAMS Training Module
(DSAMS–TM) is used to manage
training activities of individuals who
have been selected by the U.S.
government to attend various
Department of Defense (DoD) security
cooperation training courses.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, these
records may specifically be disclosed
outside the DoD as follows to:
LAW ENFORCEMENT ROUTINE USE:
If a system of records maintained by
a DoD Component to carry out its
functions indicates a violation or
potential violation of law, whether civil,
criminal, or regulatory in nature, and
whether arising by general statute or by
regulation, rule, or order issued
pursuant thereto, the relevant records in
the system of records may be referred,
as a routine use, to the agency
concerned, whether federal, state, local,
or foreign, charged with the
responsibility of investigating or
prosecuting such violation or charged
with enforcing or implementing the
statute, rule, regulation, or order issued
pursuant thereto.
CONGRESSIONAL INQUIRIES DISCLOSURE ROUTINE
USE:
Disclosure from a system of records
maintained by a DoD Component may
be made to a congressional office from
the record of an individual in response
to an inquiry from the congressional
office made at the request of that
individual.
DISCLOSURES REQUIRED BY INTERNATIONAL
AGREEMENTS ROUTINE USE:
A record from a system of records
maintained by a DoD Component may
be disclosed to foreign law enforcement,
security, investigatory, or administrative
authorities to comply with requirements
imposed by, or to claim rights conferred
in, international agreements and
E:\FR\FM\09SEN1.SGM
09SEN1
62486
Federal Register / Vol. 81, No. 175 / Friday, September 9, 2016 / Notices
arrangements including those regulating
the stationing and status in foreign
countries of DoD military and civilian
personnel.
RETRIEVABILITY:
DISCLOSURE TO THE DEPARTMENT OF JUSTICE
FOR LITIGATION ROUTINE USE:
SAFEGUARDS:
A record from a system of records
maintained by a DoD Component may
be disclosed as a routine use to any
component of the Department of Justice
for the purpose of representing the
Department of Defense, or any officer,
employee or member of the Department
in pending or potential litigation to
which the record is pertinent.
DISCLOSURE OF INFORMATION TO THE NATIONAL
ARCHIVES AND RECORDS ADMINISTRATION
ROUTINE USE:
A record from a system of records
maintained by a DoD Component may
be disclosed as a routine use to the
National Archives and Records
Administration for the purpose of
records management inspections
conducted under authority of 44 U.S.C.
2904 and 2906.
asabaliauskas on DSK3SPTVN1PROD with NOTICES
DATA BREACH REMEDIATION PURPOSES ROUTINE
USE:
A record from a system of records
maintained by a Component may be
disclosed to appropriate agencies,
entities, and persons when (1) The
Component suspects or has confirmed
that the security or confidentiality of the
information in the system of records has
been compromised; (2) the Component
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Component or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Components
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
The DoD Blanket Routine Uses set
forth at the beginning of the Office of
the Secretary of Defense (OSD)
compilation of systems of records
notices may apply to this system. The
complete list of DoD Blanket Routine
Uses can be found online at: https://
dpcld.defense.gov/Privacy/
SORNsIndex/BlanketRoutineUses.aspx.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
VerDate Sep<11>2014
17:11 Sep 08, 2016
Jkt 238001
Worksheet Control Number (WCN),
Student Control Number (SCN) or by the
individual’s name.
All DSAMS users with access to the
data have valid and current background
investigations. Access to DSAMS
information is role based. Users of these
systems have access to a limited subset
of data based on the concept of least
privilege/limited access, and write
capability, which is limited to specific
roles and tracked. In addition, the
individual user will not have access to
the data, except through their systems
security software inherent to the
operating system and application, and
all access is controlled by
authentication methods to validate the
approved users. The information is also
maintained in secured information
systems which are located in controlled
access facilities guarded 24 hours a day,
seven days a week.
RETENTION AND DISPOSAL:
Permanent. Transfer to the National
Archives when no longer required for
reference.
SYSTEM MANAGER(S) AND ADDRESS:
Defense Security Assistance
Management System Program Manager,
Defense Security Assistance
Development Center (DSADC), ATTN:
DSAMS PMO, 5450 Carlisle Pike,
Building 107 N, Mechanicsburg, PA
17055–2411.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Defense Security Assistance
Management System Program Manager,
Defense Security Assistance
Development Center (DSADC), ATTN:
DSAMS PMO, 5450 Carlisle Pike,
Building 107 N., Mechanicsburg, PA
17055–2411.
Signed, written requests should
include the full name, current address
and telephone number, and the name
and number of this system of records
notice.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
PO 00000
Frm 00017
Fmt 4703
Sfmt 4703
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system should address written inquiries
to the Office of the Secretary of Defense/
Joint Staff, Freedom of Information Act
Requester Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
Signed, written requests should
include the full name, current address
and telephone number, and the name
and number of this system of records
notice.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual or service organization.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2016–21751 Filed 9–8–16; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2015–OS–0114]
Submission for OMB Review;
Comment Request
ACTION:
Notice.
The Department of Defense
has submitted to OMB for clearance, the
following proposal for collection of
information under the provisions of the
Paperwork Reduction Act.
SUMMARY:
E:\FR\FM\09SEN1.SGM
09SEN1
Agencies
[Federal Register Volume 81, Number 175 (Friday, September 9, 2016)]
[Notices]
[Pages 62484-62486]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-21751]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2016-OS-0090]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to add a System of Records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, and Office
of Management and Budget (OMB) Circular No. A-130, notice is hereby
given that the Office of the Secretary of Defense proposes to add a new
system of records, DSCA 06, entitled ``Defense Security Assistance
Management System (DSAMS).'' The system will facilitate case
development, implementation, and management of the Foreign Military
Sales and International Military Education and Training (IMET)
Programs. The DSAMS Training Module (DSAMS-TM) is used to manage
training activities of individuals who have been selected by the U.S.
government to attend various Department of Defense (DoD) security
cooperation training courses.
[[Page 62485]]
In establishing this system of records, the Defense Security
Cooperation Agency reviewed the safeguards established for the system
to ensure they are compliant with the DoD's requirements and are
appropriate to the sensitivity of the information stored within the
system. Any specific routine uses have been reviewed to ensure the
minimum amount of personally identifiable information is provided to
other federal agencies requesting emergency language support to
facilitate U.S. efforts on the war on terrorism or in furtherance of
national security objectives.
DATES: Comments will be accepted on or before October 11, 2016. This
proposed action will be effective the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Deputy Chief
Management Officer, Directorate of Oversight and Compliance, 4800 Mark
Center Drive, Mailbox #24, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records,
Privacy and Declassification Division (RPD2), 1155 Defense Pentagon,
Washington, DC 20301-1155, or by phone at (571) 372-0478.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at the Defense Privacy and Civil Liberties Division Web site at
https://dpcld.defense.gov/.
The proposed system report, as required by U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on August 23, 2016, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4 of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' revised November 28, 2000 (December 12, 2000 65 FR
77677).
Dated: September 6, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DSCA 06
System name:
Defense Security Assistance Management System (DSAMS)
System location(s):
Defense Information Systems Agency (DISA), Defense Enterprise
Computing Center (DECC), Attention: Defense Security Assistance
Management System (DSAMS-SA7), Building 3900, 8750 Industrial
Boulevard, Tinker AFB, OK 73145.
Categories of individuals covered by the system:
DoD civilian, military, contractor personnel (collectively, ``U.S.
personnel''), and individuals with dual citizenship with the U.S.,
selected to attend DoD security cooperation training (collectively,
``students'').
Categories of records in the system:
U.S. Personnel Data: Full name, military rank, organization, office
telephone number and address.
Student Data: Full name and alias, gender, citizenship, country of
service, country service number, nationality, date and place of birth,
marital status, physical descriptions, biographical data, email
addresses, work and home addresses, work, fax and personal telephone
numbers, military rank, military unit, worksheet and student control
numbers, student code and U.S. grade equivalent, clearance information,
passport and visa information, flight crew position type, dependency
data (if accompanied), language capabilities, educational and
employment history, training activities and personal preferences (e.g.
dietary needs, religious accommodations, customs and traditions).
Authority for maintenance of the system:
22 U.S.C. Chapters 32 and Chapter 39; 10 U.S.C. 134, Under
Secretary of Defense for Policy; DoD Directive (DoDD) 5105.65, Defense
Security Cooperation Agency (DSCA); DoDD 5132.03, DoD Policy and
Responsibilities Relating to Security Cooperation; Army Regulation 12-
15, Secretary of the Navy Instruction 4950.4B/Air Force Instruction 16-
105, Joint Security Cooperation Education and Training; and DSCA Manual
5105.38-M, Security Assistance Management Manual, Chapter 10,
International Training.
Purpose(s):
To facilitate case development, implementation, and management of
the Foreign Military Sales and International Military Education and
Training (IMET) Programs. The DSAMS Training Module (DSAMS-TM) is used
to manage training activities of individuals who have been selected by
the U.S. government to attend various Department of Defense (DoD)
security cooperation training courses.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, these records may
specifically be disclosed outside the DoD as follows to:
Law Enforcement Routine Use:
If a system of records maintained by a DoD Component to carry out
its functions indicates a violation or potential violation of law,
whether civil, criminal, or regulatory in nature, and whether arising
by general statute or by regulation, rule, or order issued pursuant
thereto, the relevant records in the system of records may be referred,
as a routine use, to the agency concerned, whether federal, state,
local, or foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, rule, regulation, or order issued pursuant thereto.
Congressional Inquiries Disclosure Routine Use:
Disclosure from a system of records maintained by a DoD Component
may be made to a congressional office from the record of an individual
in response to an inquiry from the congressional office made at the
request of that individual.
Disclosures Required by International Agreements Routine Use:
A record from a system of records maintained by a DoD Component may
be disclosed to foreign law enforcement, security, investigatory, or
administrative authorities to comply with requirements imposed by, or
to claim rights conferred in, international agreements and
[[Page 62486]]
arrangements including those regulating the stationing and status in
foreign countries of DoD military and civilian personnel.
Disclosure to the Department of Justice for Litigation Routine Use:
A record from a system of records maintained by a DoD Component may
be disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the Department of Defense, or
any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
Disclosure of Information to the National Archives and Records
Administration Routine Use:
A record from a system of records maintained by a DoD Component may
be disclosed as a routine use to the National Archives and Records
Administration for the purpose of records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
Data Breach Remediation Purposes Routine Use:
A record from a system of records maintained by a Component may be
disclosed to appropriate agencies, entities, and persons when (1) The
Component suspects or has confirmed that the security or
confidentiality of the information in the system of records has been
compromised; (2) the Component has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Component or another agency or entity) that rely upon
the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Components efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
The DoD Blanket Routine Uses set forth at the beginning of the
Office of the Secretary of Defense (OSD) compilation of systems of
records notices may apply to this system. The complete list of DoD
Blanket Routine Uses can be found online at: https://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Worksheet Control Number (WCN), Student Control Number (SCN) or by
the individual's name.
Safeguards:
All DSAMS users with access to the data have valid and current
background investigations. Access to DSAMS information is role based.
Users of these systems have access to a limited subset of data based on
the concept of least privilege/limited access, and write capability,
which is limited to specific roles and tracked. In addition, the
individual user will not have access to the data, except through their
systems security software inherent to the operating system and
application, and all access is controlled by authentication methods to
validate the approved users. The information is also maintained in
secured information systems which are located in controlled access
facilities guarded 24 hours a day, seven days a week.
Retention and disposal:
Permanent. Transfer to the National Archives when no longer
required for reference.
System manager(s) and address:
Defense Security Assistance Management System Program Manager,
Defense Security Assistance Development Center (DSADC), ATTN: DSAMS
PMO, 5450 Carlisle Pike, Building 107 N, Mechanicsburg, PA 17055-2411.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Security Assistance Management System
Program Manager, Defense Security Assistance Development Center
(DSADC), ATTN: DSAMS PMO, 5450 Carlisle Pike, Building 107 N.,
Mechanicsburg, PA 17055-2411.
Signed, written requests should include the full name, current
address and telephone number, and the name and number of this system of
records notice.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)''.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system should address written inquiries to the Office of the
Secretary of Defense/Joint Staff, Freedom of Information Act Requester
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.
Signed, written requests should include the full name, current
address and telephone number, and the name and number of this system of
records notice.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)''.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
Individual or service organization.
Exemptions claimed for the system:
None.
[FR Doc. 2016-21751 Filed 9-8-16; 8:45 am]
BILLING CODE 5001-06-P