The Privacy Act Of 1974, As Amended; Notice of New HUD Certified Housing Counselor and Client Certificate of Housing Counseling Database, System of Records, 53152-53155 [2016-19134]
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53152
Federal Register / Vol. 81, No. 155 / Thursday, August 11, 2016 / Notices
Emphasis Panel; NIDCR Clinical Trial
Cooperative Agreement SEP.
Date: August 24, 2016.
Time: 3:30 p.m. to 5:00 p.m.
Agenda: To review and evaluate grant
applications.
Place: National Institutes of Health, One
Democracy Plaza, 6701 Democracy
Boulevard, Bethesda, MD 20892.
Contact Person: Latarsha J. Carithers,
Ph.D., Program Director, Division of
Extramural Activities, NIDCR, 6701
Democracy Boulevard, Suite 672, Bethesda,
MD 20892, 301–594–4859,
latarsha.carithers@nih.gov.
This notice is being published less than 15
days prior to the meeting due to the timing
limitations imposed by the review and
funding cycle.
(Catalogue of Federal Domestic Assistance
Program Nos. 93.121, Oral Diseases and
Disorders Research, National Institutes of
Health, HHS)
Dated: August 5, 2016.
Anna Snouffer,
Deputy Director, Office of Federal Advisory
Committee Policy.
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
Office of the Assistance
Secretary for Housing, HUD.
ACTION: New System of Records.
Office of the Director; Notice of
Meeting
The Department’s Office of
the Assistant Secretary for Housing,
Federal Housing Commissioner is
proposing to create a new system of
records, the HUD Certified Housing
Counselor and Client Certificate of
Housing Counseling Database. The
Office of the Assistant Secretary for
Housing, Federal Housing
Commissioner provides support to a
nationwide network of housing
counseling agencies that provide
products and services to current and
prospective homeowners, homeowners
at risk of default, renters, and the
homeless. Public Law 111–203 (2010)
amends section 106 of the Housing and
Urban Development Act of 1968 to
improve the effectiveness of housing
counseling services in HUD programs
by, among other things, requiring that
the entities and individual counselors
be certified by HUD as competent to
provide such services. The new HUD
Certified Housing Counselor and Client
Certificate of Housing Counseling
Database will allow the Department to
collect and track certification
examination requirements and client
housing counseling certificates issued
by counselors participating in the
Department’s Housing Counseling
Program. A detailed description of the
new system and its functions are
SUMMARY:
Notice is hereby given of a meeting of
the Big Data to Knowledge MultiCouncil Working Group.
The teleconference meeting will be
open to the public as indicated below.
Individuals who plan to attend and
need assistance should notify the
contact person listed below in advance
of the meeting.
sradovich on DSK3GMQ082PROD with NOTICES
BILLING CODE 4140–01–P
AGENCY:
National Institutes of Health
Name of Working Group: Big Data to
Knowledge Multi-Council Working Group.
Date: September 1, 2016.
Open Session: 11:00 a.m.–12:00 p.m.
(Eastern Daylight Savings Time).
Agenda: Discussion will review current Big
Data to Knowledge (BD2K) activities and
newly proposed BD2K initiatives. Open
session presentations include BD2K Update
and BD2K –Implementation of the Commons.
Place: Teleconference, Call Number: 1–
877–668–4493, Passcode: 627 186 653.
This meeting is open to the public but is
being held by teleconference only. No
physical meeting location is provided for any
interested individuals to listen to committee
discussions. Any individual interested in
listening to the meeting discussions must
call: 1–877–668–4493 and use Passcode: 627
186 653 for access to the meeting.
Closed Session: 12:10 p.m.–3:30 p.m.
Agenda: Discussion will focus on review of
proposed Funding Plans for BD2K Funding
Opportunity Announcements.
Jkt 238001
[FR Doc. 2016–19047 Filed 8–10–16; 8:45 am]
The Privacy Act Of 1974, As Amended;
Notice of New HUD Certified Housing
Counselor and Client Certificate of
Housing Counseling Database, System
of Records
BILLING CODE 4140–01–P
17:44 Aug 10, 2016
Dated: August 5, 2016.
Anna Snouffer,
Deputy Director, Office of Federal Advisory
Committee Policy.
[Docket No. FR–5921–N–11]
[FR Doc. 2016–19044 Filed 8–10–16; 8:45 am]
VerDate Sep<11>2014
Contact Person: Tonya Scott, Scientific
Program Analyst, Office of the Associate
Director of Data Science (ADDS), National
Institutes of Health, One Center Drive, Room
325, Bethesda, Maryland 20892, email:
tonya.scott@nih.gov, Telephone: 301–402–
9817.
Information is also available on the Office
of the Associate Director for Data Science’s
home page: https://datascience.nih.gov/index
where an agenda and any additional
information for the meeting will be posted
when available.
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contained in the Purpose statement of
this notice.
DATES: Effective Date: The notice will be
effective September 12, 2016, unless
comments are received that would
result in a contrary determination.
Comments Due Date: September 12,
2016.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street SW., Room 10276,
Washington, DC 20410–0500.
Communications should refer to the
above docket number and title. Faxed
comments are not accepted. A copy of
each communication submitted will be
available for public inspection and
copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Frieda B. Edwards, Acting Chief Privacy
Officer, 451 Seventh Street SW., Room
10139, Washington, DC 20410,
telephone number 202–402–6828 (this
is not a toll-free number). Individuals
who are hearing- and speech-impaired
may access this number via TTY by
calling the Federal Relay Service at 800–
877–8339 (this is a toll-free number).
SUPPLEMENTARY INFORMATION:
Publication of this notice allows the
Department to satisfy its reporting
requirement and keep an up-to-date
accounting of its system of records
publications. The new system of records
incorporates Federal privacy
requirements and HUD policy
requirements. The Privacy Act places on
Federal agencies principal
responsibility for compliance with its
provisions, by requiring Federal
agencies to safeguard an individual’s
records against an invasion of personal
privacy; protect records contained in an
agency system of records from
unauthorized disclosure; ensure that the
records collected are relevant,
necessary, current, and collected only
for their intended use; and adequately
safeguard the records to prevent misuse
of such information. In addition, this
notice demonstrates the Department’s
focus on following industry best
practices to protect the personal privacy
of the individuals covered by this
system of records.
The system of records states the name
and location of the record system, the
authority for and manner of its
operations, the categories of individuals
that it covers, the type of records that it
contains, the sources of the information
in the records, the routine uses made of
the records, and the type of exemptions
in place for the records. Further, this
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Federal Register / Vol. 81, No. 155 / Thursday, August 11, 2016 / Notices
notice includes the business addresses
of the Department officials who will
inform interested persons of the
procedures whereby they may gain
access to and/or request amendments to
records pertaining to them.
Pursuant to the Privacy Act and the
Office of Management and Budget
(OMB) guidelines, a report of this new
system of records was submitted to
OMB, the Senate Committee on
Homeland Security and Governmental
Affairs, and the House Committee on
Oversight and Government Reform as
instructed by paragraph 4c of Appendix
l to OMB Circular No. A–130, ‘‘Federal
Agencies Responsibilities for
Maintaining Records About
Individuals,’’ July 25, 1994 November
28, 2000.
Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42
U.S.C. 3535(d).
Dated: July 22, 2016.
Patricia A. Hoban-Moore,
Senior Agency Official for Privacy.
SYSTEM OF RECORDS NO.: HSNG.SF/
HC.01
SYSTEM NAME:
HUD Certified Housing Counselor and
Client Certificate of Housing Counseling
Database. The systems impacted are the
Housing Counseling System (F11), the
Computerized Home Underwriting
Management System (F–17), the FHA
Connection (F–17C), the Single Family
Housing Enterprise Data Warehouse
(D64A)), and the HUD Certified Housing
Counselor and Client Certificate of
Housing Counseling Database, which is
a module of F11.
SYSTEM LOCATION:
The database is physically located at
the Department of Housing and Urban
Development, 451 Seventh Street SW.,
Washington, DC 20410, and accessed by
HUD field offices with authorized
access. Records are maintained and
transmitted to this database from the
virtual environment of the service
providers under contract with HUD.
sradovich on DSK3GMQ082PROD with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who intend to access the
examination or training materials
offered by HUD in association with the
certification requirements, whether or
not they become certified; individuals
seeking HUD certified housing
counselor certification; or housing
counseling clients receiving housing
counseling from an agency participating
in HUD’s Housing Counseling Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records collected by
the HUD Certified Housing Counselor
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and Client Certificate of Housing
Counseling Database are as follows:
(1) Individuals registering to access
HUD Certified Housing Counselor
training: Legal first and last name,
mailing address, telephone number,
email address, and fax number (if
applicable).
(2) Individuals registering to access
the HUD Housing Counselor
Certification Examination: Legal first
and last name, mailing address,
telephone number, email address, fax
number (if applicable), Social Security
number (SSN), and employer’s HUD
Housing Counseling System (HCS)
number (if registrant’s employer is a
housing counseling agency participating
in HUD’s Housing Counseling Program).
Registrants have the option of providing
demographic information: Race,
ethnicity, gender and languages in
which counseling services are offered.
HUD is collecting information on
languages to assess the number of
examinees that might benefit from
certification examination training
materials being available in other
languages. Information for fee payment
will be collected by a third party vendor
and will include credit card number,
expiration date, and security code.
(3) Individuals registering for HUD
Certified Housing Counselor status or
for Agency Application Coordinator for
FHA Connection: Legal first and last
name, mailing address, telephone
number, email address, fax number (if
applicable), Social Security number
(SSN), HUD Housing Counselor
Certification System ID number,
mother’s maiden name, and employer’s
HUD Housing Counseling System (HCS)
ID number, and verification of
employing agency’s name.
(4) Examination Information: Scores
from housing counselor certification
examination list of all test-takers who
pass the certification examination.
(5) Client Certificate of Housing
Counseling: Legal first and last name
and address of the housing counseling
client receiving counseling services
from an agency participating in HUD’s
Housing Counseling Program; legal first
and last name and the Counselor ID
number of the counselor completing the
client certificate of housing counseling;
name, address, telephone number,
Employer Identification Number (EIN),
and HCS ID number of the agency
participating in HUD’s Housing
Counseling Program; date and type of
counseling service received; fees
collected or waived; and whether
counseling or education occurred inperson or remotely (telephone or
Internet).
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53153
Note: Certain records maintained by this
database pertain to individuals in their role
as a sole proprietorship under the
Department’s Housing Counseling Program.
This information may reflect personal
information; however, only the records that
are personal, about the individual who is the
subject of the record, are subject to the
Privacy Act.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Subtitle D of title XIV of the DoddFrank Wall Street Reform and Consumer
Protection Act, Public Law 111–203,
124 Stat. 1376 (July 21, 2010); section
106 of the Housing and Urban
Development Act of 1968, 12
U.S.C.§ 1701x; and the Housing and
Community Development Act of 1987,
42 U.S.C. 3543, which authorizes HUD
to collect SSNs.
PURPOSE(S):
The Dodd-Frank Wall Street Reform
and Consumer Protection Act amended
section 106 of the HUD Act of 1968 to
require that all homeownership and
rental housing counseling provided in
connection with HUD programs be
provided by a HUD Certified housing
counselor. The proposed rule published
on September 13, 2013, set a timeframe
for completing the certification
examination. The final rule is under
review and will address the timeframe
when published. HUD will announce
the start date of the certification
examination in a separate Federal
Register notice. The certification
examination requires that an individual
demonstrate competency by passing a
standardized written examination
covering six major areas of housing
counseling. These areas include: (1)
Financial management; (2) property
maintenance; (3) responsibilities of
homeownership and tenancy; (4) fair
housing laws and requirements; (5)
housing affordability; and (6) avoidance
of, and responses to, rental and
mortgage delinquency and avoidance of
eviction and mortgage default. In
addition to passing the certification
examination, individuals must work for
a participating agency to become a HUD
Certified Counselor. The new database
will allow the Department to track
housing counselor certifications that
will be issued under the Department’s
Housing Counseling Program, including
the initial application/issuance of the
HUD certified housing counselor
certificate, any reissuance due to
changes in employment status, and any
revocations of certification. This system
may also be used to verify the
participating agency’s compliance with
HUD’s Housing Counseling Program
requirements. Other statutory changes to
improve the effectiveness of housing
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Federal Register / Vol. 81, No. 155 / Thursday, August 11, 2016 / Notices
counseling include increasing the
breadth of counseling services so that
they are comprehensive with respect to
homeownership and rental counseling
and issuing client Certificates of
Housing Counseling to verify counseling
requirements for FHA and other
Federal, State, and local programs, as
applicable. HUD’s Housing Counseling
Program currently provides
comprehensive homeownership and
rental counseling. As noted in the
proposed rule published on September
13, 2013, an individual counselor, in
contrast to multiple counseling
agencies, will have to show competency
(through passage of an examination) in
identifying and understanding the
breadth of homeownership and rental
counseling services. Currently, a
potential homebuyer or homeowner is
likely to seek a housing counseling
agency that specializes in a specific area
and receive comprehensive counseling
by a counselor in that specific area. As
a result of increasing the breadth of
counseling service knowledge, a
housing counselor providing counseling
on a specific area requested by the client
would also be trained to identify crosscutting issues that a client may not have
identified when seeking out a specific
counselor or during the intake process
by the housing counseling agency. In
addition, certifying individual
counselors may further enhance the
high regard of agencies and counselors
participating in HUD’s Housing
Counseling Program.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside HUD as a routine use
pursuant to 5 U.S.C. 552a(b)(3), as
follows:
(1) To appropriate agencies, entities,
and persons to the extent that such
disclosures are compatible with the
purpose for which the records in this
system were collected, as set forth by
Appendix I 1—HUD’s Routine Uses
Inventory Notice, published in the
Federal Register.
(2) To appropriate agencies, entities,
and persons when:
(a) HUD suspects or has confirmed
that the security or confidentiality of
information in a system of records has
been compromised;
(b) HUD has determined that, as a
result of the suspected or confirmed
1 https://portal.hud.gov/hudportal/documents/
huddoc?id=append1.pdf.
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17:44 Aug 10, 2016
Jkt 238001
compromise, there is a risk of harm to
economic or property interests, identity
theft or fraud, or harm to the security or
integrity of systems or programs
(whether maintained by HUD or another
agency or entity) that rely upon the
compromised information; and
(c) HUD determines that the
disclosure made to such agencies,
entities, and persons is reasonably
necessary to assist in connection with
HUD’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm for purposes of facilitating
responses and remediation efforts in the
event of a data breach.
(3) To third party fee collection
service for payment of examination fees.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Storage: Records in this system are
stored electronically. The records may
be stored on magnetic disc, tape, and
digital media. There are no hardcopy
records produced that require additional
storage.
SAFEGUARDS:
Access to electronic systems is by
password and code identification card
and is limited to authorized users. There
are no hardcopy records produced that
require an additional safeguard.
RETRIEVABILITY:
Electronic records are retrieved by
name (first and last), agency HCS
number, employer, and system ID
number. There are no hardcopy records
produced that require additional
retrieval.
RETENTION AND DISPOSAL:
The records that reside in the system
will be kept for 10 years after the final
action is taken on the file, document,
and/or transaction. Longer retention is
authorized if required for business use
(Reference: GRS 1.2 DAA–GRS–2013–
0008–0001). After the record retention
requirements have been met (a
minimum of 10 years), the data and
records can be purged or deleted from
the system. If paper records are
generated from the system, they can be
archived at the local Federal Records
Center after the final action or
transaction has taken place.
Accordingly, paper records will be
destroyed by burning of shredding, and
electronic records will be destroyed
according to NIST Special Publication
800–88, ‘‘Guidelines for Media
Sanitization.’’
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SYSTEM MANAGER(S) AND ADDRESS:
Danberry Carmon, Associate Deputy
Assistant Secretary, Office of Housing
Counseling, 451 Seventh Street SW.,
Room 9224, Washington, DC 20410.
NOTIFICATION AND RECORD ACCESS
PROCEDURES:
For Information, assistance, or
inquiries about the existence of records
contact, Frieda B. Edwards, Acting Chief
Privacy Officer, 451 Seventh Street SW.,
Room 10139, Washington, DC 20410,
telephone number 202–402–6828. When
seeking records about yourself from this
system of records or any other HUD
system of records, your request must
conform with the Privacy Act
regulations set forth in 24 CFR part 16.
You must first verify your identity by
providing your full name, current
address, and date and place of birth.
You must sign your request, and your
signature must either be notarized or
submitted under 28 U.S.C. 1746, a law
that permits statements to be made
under penalty of perjury as a substitute
for notarization. In addition, your
request should:
(1) Explain why you believe HUD
would have information on you.
(2) Identify which office of HUD you
believe has the records about you.
(3) Specify when you believe the
records would have been created.
(4) Provide any other information that
will help the Freedom of Information
Act (FOIA) staff determine which HUD
office may have responsive records.
If your request is seeking records
pertaining to another living individual,
you must obtain a statement from that
individual certifying their agreement for
you to access their records. Without the
above information, HUD may not be
able to conduct an effective search, and
your request may be denied due to lack
of specificity or lack of compliance with
applicable regulations.
CONTESTING RECORD PROCEDURES:
The Department’s rules for contesting
contents of records and appealing initial
denials appear in 24 CFR part 16.3,
‘‘Procedures for Inquiries.’’ Additional
assistance may be obtained by
contacting Frieda B. Edwards, Acting
Chief Privacy Officer, 451 Seventh
Street SW., Room 10139, Washington,
DC 20410, or the HUD Departmental
Privacy Appeals Officer, Office of
General Counsel, Department of
Housing and Urban Development, 451
Seventh Street SW., Room 10110,
Washington, DC 20410.
RECORD SOURCE CATEGORIES:
(1) Data is provided by State and
tribal entities, or others who provide
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Federal Register / Vol. 81, No. 155 / Thursday, August 11, 2016 / Notices
Federal certification data upon which
the housing counseling certification is
based.
(2) Data is provided by the requesting
applicant at the time of their request for
housing counseling certification. This
data is generated in the processing of
the homeownership and rental housing
counseling certification process.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
[FR Doc. 2016–19134 Filed 8–10–16; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
[FWS–R1–ES–2016–N134;
FXES11130100000–167–FF01E00000]
Endangered Species; Recovery Permit
Applications
AGENCY:
Fish and Wildlife Service,
Interior.
ACTION: Notice of availability; request
for comments.
We, the U.S. Fish and
Wildlife Service, invite the public to
comment on the following applications
for recovery permits to conduct
activities with the purpose of enhancing
the survival of endangered species. The
Endangered Species Act of 1973, as
amended (Act), prohibits certain
activities with endangered species
unless a Federal permit allows such
activity. The Act also requires that we
invite public comment before issuing
such permits.
DATES: To ensure consideration, please
send your written comments by
September 12, 2016.
ADDRESSES: Program Manager,
Restoration and Endangered Species
Classification, Ecological Services, U.S.
Fish and Wildlife Service, Pacific
Regional Office, 911 NE. 11th Avenue,
Portland, OR 97232–4181. Please refer
to the permit number for the application
when submitting comments.
FOR FURTHER INFORMATION CONTACT:
Colleen Henson, Fish and Wildlife
Biologist, at the above address, or by
telephone (503–231–6131) or fax (503–
231–6243).
SUPPLEMENTARY INFORMATION:
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SUMMARY:
Background
The Act (16 U.S.C. 1531 et seq.)
prohibits certain activities with respect
to endangered and threatened species
unless a Federal permit allows such
activity. Along with our implementing
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17:44 Aug 10, 2016
Jkt 238001
regulations in the Code of Federal
Regulations (CFR) at 50 CFR 17, the Act
provides for certain permits, and
requires that we invite public comment
before issuing these permits for
endangered species.
A permit granted by us under section
10(a)(1)(A) of the Act authorizes the
permittee to conduct activities
(including take or interstate commerce)
with respect to U.S. endangered or
threatened species for scientific
purposes or enhancement of
propagation or survival. Our regulations
implementing section 10(a)(1)(A) of the
Act for these permits are found at 50
CFR 17.22 for endangered wildlife
species, 50 CFR 17.32 for threatened
wildlife species, 50 CFR 17.62 for
endangered plant species, and 50 CFR
17.72 for threatened plant species.
Applications Available for Review and
Comment
We invite local, State, and Federal
agencies and the public to comment on
the following applications. Please refer
to the permit number for the application
when submitting comments.
Documents and other information
submitted with these applications are
available for review by request from the
Program Manager for Restoration and
Endangered Species Classification at the
address listed in the ADDRESSES section
of this notice, subject to the
requirements of the Privacy Act (5
U.S.C. 552a) and the Freedom of
Information Act (5 U.S.C. 552).
Permit Number: TE–09155B
Applicant: Renee Robinette Ha,
University of Washington, Seattle,
Washington
The applicant requests a permit
amendment to take (collect blood
samples and attach radio transmitters)
Mariana crow (Corvus kubaryi) in
conjunction with survey and population
monitoring activities on the island of
Rota, Commonwealth of the Northern
Mariana Islands, for the purpose of
enhancing the species’ survival.
Permit Number: TE–02971C
Applicant: Stephen Weller, University of
California, Irvine, California
The applicant requests a new recovery
permit to remove and reduce to
possession (collect leaf cuttings)
Schiedea hawaiiensis (ma‘oli‘oli) on the
island of Hawaii in conjunction with
genetic research for the purpose of
enhancing the species’ survival.
Public Availability of Comments
All comments and materials we
receive in response to this request will
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53155
be available for public inspection, by
appointment, during normal business
hours at the address listed in the
ADDRESSES section.
Before including your address, phone
number, email address, or other
personal identifying information in your
comment, you should be aware that
your entire comment—including your
personal identifying information—may
be made publicly available at any time.
While you can ask us in your comment
to withhold your personal identifying
information from public review, we
cannot guarantee that we will be able to
do so.
Authority
We provide this notice under section
10 of the Act (16 U.S.C. 1531 et seq.).
Dated: August 3, 2016.
Stephen J. Zylstra,
Acting Regional Director, Pacific Region, U.S.
Fish and Wildlife.
[FR Doc. 2016–19089 Filed 8–10–16; 8:45 am]
BILLING CODE 4333–15–P
DEPARTMENT OF THE INTERIOR
U.S. Geological Survey
[GX16EN05ESB0500]
Agency Information Collection
Activities: Request for Comments
U.S. Geological Survey (USGS),
Interior.
ACTION: Notice of revision of a currently
approved information collection, (1028–
0096).
AGENCY:
We (the U.S. Geological
Survey) are notifying the public that we
have submitted to the Office of
Management and Budget (OMB) the
information collection request (ICR)
described below. To comply with the
Paperwork Reduction Act of 1995 (PRA)
and as part of our continuing efforts to
reduce paperwork and respondent
burden, we invite the general public and
other Federal agencies to take this
opportunity to comment on this ICR.
This collection is scheduled to expire
on August 31, 2016.
DATES: To ensure that your comments
on this ICR are considered, OMB must
receive them on or before September 12,
2016.
ADDRESSES: Please submit written
comments on this information
collection directly to the Office of
Management and Budget (OMB), Office
of Information and Regulatory Affairs,
Attention: Desk Officer for the
Department of the Interior, via email:
(OIRA_SUBMISSION@omb.eop.gov); or
SUMMARY:
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]]>Agencies
[Federal Register Volume 81, Number 155 (Thursday, August 11, 2016)]
[Notices]
[Pages 53152-53155]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-19134]
=======================================================================
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5921-N-11]
The Privacy Act Of 1974, As Amended; Notice of New HUD Certified
Housing Counselor and Client Certificate of Housing Counseling
Database, System of Records
AGENCY: Office of the Assistance Secretary for Housing, HUD.
ACTION: New System of Records.
-----------------------------------------------------------------------
SUMMARY: The Department's Office of the Assistant Secretary for
Housing, Federal Housing Commissioner is proposing to create a new
system of records, the HUD Certified Housing Counselor and Client
Certificate of Housing Counseling Database. The Office of the Assistant
Secretary for Housing, Federal Housing Commissioner provides support to
a nationwide network of housing counseling agencies that provide
products and services to current and prospective homeowners, homeowners
at risk of default, renters, and the homeless. Public Law 111-203
(2010) amends section 106 of the Housing and Urban Development Act of
1968 to improve the effectiveness of housing counseling services in HUD
programs by, among other things, requiring that the entities and
individual counselors be certified by HUD as competent to provide such
services. The new HUD Certified Housing Counselor and Client
Certificate of Housing Counseling Database will allow the Department to
collect and track certification examination requirements and client
housing counseling certificates issued by counselors participating in
the Department's Housing Counseling Program. A detailed description of
the new system and its functions are contained in the Purpose statement
of this notice.
DATES: Effective Date: The notice will be effective September 12, 2016,
unless comments are received that would result in a contrary
determination.
Comments Due Date: September 12, 2016.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of General Counsel,
Department of Housing and Urban Development, 451 Seventh Street SW.,
Room 10276, Washington, DC 20410-0500. Communications should refer to
the above docket number and title. Faxed comments are not accepted. A
copy of each communication submitted will be available for public
inspection and copying between 8 a.m. and 5 p.m. weekdays at the above
address.
FOR FURTHER INFORMATION CONTACT: Frieda B. Edwards, Acting Chief
Privacy Officer, 451 Seventh Street SW., Room 10139, Washington, DC
20410, telephone number 202-402-6828 (this is not a toll-free number).
Individuals who are hearing- and speech-impaired may access this number
via TTY by calling the Federal Relay Service at 800-877-8339 (this is a
toll-free number).
SUPPLEMENTARY INFORMATION: Publication of this notice allows the
Department to satisfy its reporting requirement and keep an up-to-date
accounting of its system of records publications. The new system of
records incorporates Federal privacy requirements and HUD policy
requirements. The Privacy Act places on Federal agencies principal
responsibility for compliance with its provisions, by requiring Federal
agencies to safeguard an individual's records against an invasion of
personal privacy; protect records contained in an agency system of
records from unauthorized disclosure; ensure that the records collected
are relevant, necessary, current, and collected only for their intended
use; and adequately safeguard the records to prevent misuse of such
information. In addition, this notice demonstrates the Department's
focus on following industry best practices to protect the personal
privacy of the individuals covered by this system of records.
The system of records states the name and location of the record
system, the authority for and manner of its operations, the categories
of individuals that it covers, the type of records that it contains,
the sources of the information in the records, the routine uses made of
the records, and the type of exemptions in place for the records.
Further, this
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notice includes the business addresses of the Department officials who
will inform interested persons of the procedures whereby they may gain
access to and/or request amendments to records pertaining to them.
Pursuant to the Privacy Act and the Office of Management and Budget
(OMB) guidelines, a report of this new system of records was submitted
to OMB, the Senate Committee on Homeland Security and Governmental
Affairs, and the House Committee on Oversight and Government Reform as
instructed by paragraph 4c of Appendix l to OMB Circular No. A-130,
``Federal Agencies Responsibilities for Maintaining Records About
Individuals,'' July 25, 1994 November 28, 2000.
Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).
Dated: July 22, 2016.
Patricia A. Hoban-Moore,
Senior Agency Official for Privacy.
SYSTEM OF RECORDS NO.: HSNG.SF/HC.01
SYSTEM NAME:
HUD Certified Housing Counselor and Client Certificate of Housing
Counseling Database. The systems impacted are the Housing Counseling
System (F11), the Computerized Home Underwriting Management System (F-
17), the FHA Connection (F-17C), the Single Family Housing Enterprise
Data Warehouse (D64A)), and the HUD Certified Housing Counselor and
Client Certificate of Housing Counseling Database, which is a module of
F11.
SYSTEM LOCATION:
The database is physically located at the Department of Housing and
Urban Development, 451 Seventh Street SW., Washington, DC 20410, and
accessed by HUD field offices with authorized access. Records are
maintained and transmitted to this database from the virtual
environment of the service providers under contract with HUD.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who intend to access the examination or training
materials offered by HUD in association with the certification
requirements, whether or not they become certified; individuals seeking
HUD certified housing counselor certification; or housing counseling
clients receiving housing counseling from an agency participating in
HUD's Housing Counseling Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records collected by the HUD Certified Housing
Counselor and Client Certificate of Housing Counseling Database are as
follows:
(1) Individuals registering to access HUD Certified Housing
Counselor training: Legal first and last name, mailing address,
telephone number, email address, and fax number (if applicable).
(2) Individuals registering to access the HUD Housing Counselor
Certification Examination: Legal first and last name, mailing address,
telephone number, email address, fax number (if applicable), Social
Security number (SSN), and employer's HUD Housing Counseling System
(HCS) number (if registrant's employer is a housing counseling agency
participating in HUD's Housing Counseling Program). Registrants have
the option of providing demographic information: Race, ethnicity,
gender and languages in which counseling services are offered. HUD is
collecting information on languages to assess the number of examinees
that might benefit from certification examination training materials
being available in other languages. Information for fee payment will be
collected by a third party vendor and will include credit card number,
expiration date, and security code.
(3) Individuals registering for HUD Certified Housing Counselor
status or for Agency Application Coordinator for FHA Connection: Legal
first and last name, mailing address, telephone number, email address,
fax number (if applicable), Social Security number (SSN), HUD Housing
Counselor Certification System ID number, mother's maiden name, and
employer's HUD Housing Counseling System (HCS) ID number, and
verification of employing agency's name.
(4) Examination Information: Scores from housing counselor
certification examination list of all test-takers who pass the
certification examination.
(5) Client Certificate of Housing Counseling: Legal first and last
name and address of the housing counseling client receiving counseling
services from an agency participating in HUD's Housing Counseling
Program; legal first and last name and the Counselor ID number of the
counselor completing the client certificate of housing counseling;
name, address, telephone number, Employer Identification Number (EIN),
and HCS ID number of the agency participating in HUD's Housing
Counseling Program; date and type of counseling service received; fees
collected or waived; and whether counseling or education occurred in-
person or remotely (telephone or Internet).
Note: Certain records maintained by this database pertain to
individuals in their role as a sole proprietorship under the
Department's Housing Counseling Program. This information may
reflect personal information; however, only the records that are
personal, about the individual who is the subject of the record, are
subject to the Privacy Act.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Subtitle D of title XIV of the Dodd-Frank Wall Street Reform and
Consumer Protection Act, Public Law 111-203, 124 Stat. 1376 (July 21,
2010); section 106 of the Housing and Urban Development Act of 1968, 12
U.S.C.Sec. 1701x; and the Housing and Community Development Act of
1987, 42 U.S.C. 3543, which authorizes HUD to collect SSNs.
PURPOSE(S):
The Dodd-Frank Wall Street Reform and Consumer Protection Act
amended section 106 of the HUD Act of 1968 to require that all
homeownership and rental housing counseling provided in connection with
HUD programs be provided by a HUD Certified housing counselor. The
proposed rule published on September 13, 2013, set a timeframe for
completing the certification examination. The final rule is under
review and will address the timeframe when published. HUD will announce
the start date of the certification examination in a separate Federal
Register notice. The certification examination requires that an
individual demonstrate competency by passing a standardized written
examination covering six major areas of housing counseling. These areas
include: (1) Financial management; (2) property maintenance; (3)
responsibilities of homeownership and tenancy; (4) fair housing laws
and requirements; (5) housing affordability; and (6) avoidance of, and
responses to, rental and mortgage delinquency and avoidance of eviction
and mortgage default. In addition to passing the certification
examination, individuals must work for a participating agency to become
a HUD Certified Counselor. The new database will allow the Department
to track housing counselor certifications that will be issued under the
Department's Housing Counseling Program, including the initial
application/issuance of the HUD certified housing counselor
certificate, any reissuance due to changes in employment status, and
any revocations of certification. This system may also be used to
verify the participating agency's compliance with HUD's Housing
Counseling Program requirements. Other statutory changes to improve the
effectiveness of housing
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counseling include increasing the breadth of counseling services so
that they are comprehensive with respect to homeownership and rental
counseling and issuing client Certificates of Housing Counseling to
verify counseling requirements for FHA and other Federal, State, and
local programs, as applicable. HUD's Housing Counseling Program
currently provides comprehensive homeownership and rental counseling.
As noted in the proposed rule published on September 13, 2013, an
individual counselor, in contrast to multiple counseling agencies, will
have to show competency (through passage of an examination) in
identifying and understanding the breadth of homeownership and rental
counseling services. Currently, a potential homebuyer or homeowner is
likely to seek a housing counseling agency that specializes in a
specific area and receive comprehensive counseling by a counselor in
that specific area. As a result of increasing the breadth of counseling
service knowledge, a housing counselor providing counseling on a
specific area requested by the client would also be trained to identify
cross-cutting issues that a client may not have identified when seeking
out a specific counselor or during the intake process by the housing
counseling agency. In addition, certifying individual counselors may
further enhance the high regard of agencies and counselors
participating in HUD's Housing Counseling Program.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside HUD as a
routine use pursuant to 5 U.S.C. 552a(b)(3), as follows:
(1) To appropriate agencies, entities, and persons to the extent
that such disclosures are compatible with the purpose for which the
records in this system were collected, as set forth by Appendix I \1\--
HUD's Routine Uses Inventory Notice, published in the Federal Register.
---------------------------------------------------------------------------
\1\ https://portal.hud.gov/hudportal/documents/huddoc?id=append1.pdf.
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(2) To appropriate agencies, entities, and persons when:
(a) HUD suspects or has confirmed that the security or
confidentiality of information in a system of records has been
compromised;
(b) HUD has determined that, as a result of the suspected or
confirmed compromise, there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of systems or programs (whether maintained by HUD or another
agency or entity) that rely upon the compromised information; and
(c) HUD determines that the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with HUD's efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm for purposes of facilitating
responses and remediation efforts in the event of a data breach.
(3) To third party fee collection service for payment of
examination fees.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage: Records in this system are stored electronically. The
records may be stored on magnetic disc, tape, and digital media. There
are no hardcopy records produced that require additional storage.
SAFEGUARDS:
Access to electronic systems is by password and code identification
card and is limited to authorized users. There are no hardcopy records
produced that require an additional safeguard.
RETRIEVABILITY:
Electronic records are retrieved by name (first and last), agency
HCS number, employer, and system ID number. There are no hardcopy
records produced that require additional retrieval.
RETENTION AND DISPOSAL:
The records that reside in the system will be kept for 10 years
after the final action is taken on the file, document, and/or
transaction. Longer retention is authorized if required for business
use (Reference: GRS 1.2 DAA-GRS-2013-0008-0001). After the record
retention requirements have been met (a minimum of 10 years), the data
and records can be purged or deleted from the system. If paper records
are generated from the system, they can be archived at the local
Federal Records Center after the final action or transaction has taken
place. Accordingly, paper records will be destroyed by burning of
shredding, and electronic records will be destroyed according to NIST
Special Publication 800-88, ``Guidelines for Media Sanitization.''
SYSTEM MANAGER(S) AND ADDRESS:
Danberry Carmon, Associate Deputy Assistant Secretary, Office of
Housing Counseling, 451 Seventh Street SW., Room 9224, Washington, DC
20410.
NOTIFICATION AND RECORD ACCESS PROCEDURES:
For Information, assistance, or inquiries about the existence of
records contact, Frieda B. Edwards, Acting Chief Privacy Officer, 451
Seventh Street SW., Room 10139, Washington, DC 20410, telephone number
202-402-6828. When seeking records about yourself from this system of
records or any other HUD system of records, your request must conform
with the Privacy Act regulations set forth in 24 CFR part 16. You must
first verify your identity by providing your full name, current
address, and date and place of birth. You must sign your request, and
your signature must either be notarized or submitted under 28 U.S.C.
1746, a law that permits statements to be made under penalty of perjury
as a substitute for notarization. In addition, your request should:
(1) Explain why you believe HUD would have information on you.
(2) Identify which office of HUD you believe has the records about
you.
(3) Specify when you believe the records would have been created.
(4) Provide any other information that will help the Freedom of
Information Act (FOIA) staff determine which HUD office may have
responsive records.
If your request is seeking records pertaining to another living
individual, you must obtain a statement from that individual certifying
their agreement for you to access their records. Without the above
information, HUD may not be able to conduct an effective search, and
your request may be denied due to lack of specificity or lack of
compliance with applicable regulations.
CONTESTING RECORD PROCEDURES:
The Department's rules for contesting contents of records and
appealing initial denials appear in 24 CFR part 16.3, ``Procedures for
Inquiries.'' Additional assistance may be obtained by contacting Frieda
B. Edwards, Acting Chief Privacy Officer, 451 Seventh Street SW., Room
10139, Washington, DC 20410, or the HUD Departmental Privacy Appeals
Officer, Office of General Counsel, Department of Housing and Urban
Development, 451 Seventh Street SW., Room 10110, Washington, DC 20410.
RECORD SOURCE CATEGORIES:
(1) Data is provided by State and tribal entities, or others who
provide
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Federal certification data upon which the housing counseling
certification is based.
(2) Data is provided by the requesting applicant at the time of
their request for housing counseling certification. This data is
generated in the processing of the homeownership and rental housing
counseling certification process.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 2016-19134 Filed 8-10-16; 8:45 am]
BILLING CODE 4210-67-P
