Privacy Act of 1974; System of Records, 35634-35635 [2015-15259]

Download as PDF 35634 Federal Register / Vol. 80, No. 119 / Monday, June 22, 2015 / Notices Access to records is limited to person(s) with an official ‘‘need to know’’ who are responsible for servicing the record in performance of their official duties. Persons are properly screened and cleared for access. Access to computerized data is role-based and further restricted by passwords which are changed periodically. In addition, integrity of automated data is ensured by internal audit procedures, data base access accounting reports and controls to preclude unauthorized disclosure.’’ RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Paper documents are maintained while case is open. When movement is complete, paper documents are scanned and uploaded into an electronic database within 7 days at which time paper records are destroyed by shredding. Electronic documents are cutoff at the close of the calendar year and destroyed by erasing/reformatting the media.’’ SYSTEM MANAGER(S) AND ADDRESS: in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, ATTN: FOIA/Privacy Manager, 3911 S. Walton Walker Boulevard, Dallas, TX 75236–1598. Individual should provide their full name or sufficient details to assist in locating their record, current address and telephone number, and signature. In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746 in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’ If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.’’ * * * * * [FR Doc. 2015–15277 Filed 6–19–15; 8:45 am] NOTIFICATION PROCEDURE: tkelley on DSK3SPTVN1PROD with NOTICES Delete entry and replace with ‘‘Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236–1598.’’ DEPARTMENT OF DEFENSE Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236–1598. Individual should provide their full name or sufficient details to assist in locating their record, current address and telephone number, and signature. In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’ If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’ ’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained VerDate Sep<11>2014 17:45 Jun 19, 2015 Jkt 235001 BILLING CODE 5001–06–P [Docket ID: USA–2015–0024] Privacy Act of 1974; System of Records Department of the Army, DoD. Notice to amend a System of Records. AGENCY: ACTION: The Department of the Army proposes to amend a system of records notice, A0215–1 CFSC, entitled ‘‘Nonappropriated Fund Employee Insurance and Retirement Files,’’ in its inventory of record systems subject to the Privacy Act of 1974, as amended. This system substantiates initial enrollment and subsequent change in the NAF Group Insurance and Retirement Plan, and it is used to verify monthly deductions and to compute annuities, refunds, and death benefit. DATES: Comments will be accepted on or before July 22, 2015. This proposed action will be effective on the day following the end of the comment period unless comments are received which result in a contrary determination. SUMMARY: You may submit comments, identified by docket number and title, by any of the following methods: ADDRESSES: Frm 00011 Fmt 4703 Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3827 or by phone at 703–428– 7499. FOR FURTHER INFORMATION CONTACT: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or at the Defense Privacy and Civil Liberties Division Web site at https://dpcld.defense.gov/. The proposed changes to the record system being amended are set forth below. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. SUPPLEMENTARY INFORMATION: Department of the Army PO 00000 * Federal Rulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301–9010. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at https:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. Sfmt 4703 Dated: June 17, 2015. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0215–1 CFSC SYSTEM NAME: Non-appropriated Fund Employee Insurance and Retirement Files (August 8, 2001, 66 FR 41574) CHANGES: SYSTEM IDENTIFIER: Delete entry and replace with ‘‘A0215–1 HQ IMCOM (G9).’’ * * * * * SYSTEM LOCATION: Delete entry and replace with ‘‘Nonappropriated Fund (NAF) Employee E:\FR\FM\22JNN1.SGM 22JNN1 Federal Register / Vol. 80, No. 119 / Monday, June 22, 2015 / Notices Benefits Office, 2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, Texas 78234–7588.’’ * * * * * AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘10 U.S.C. 3013, Secretary of the Army; Pub. L. 101–508, Portability of Benefits for NAF Employees Act of 1990; Pub. L. 104–106, National Defense Authorization Act for Fiscal Year 1996; 26 U.S.C. 401, Qualified Pension, Profitsharing, and Stock Bonus Plans; Army Regulation 215–3, Non-appropriated Funds Personnel Policy; and E.O. 9397 (SSN), as amended.’’ * * * * * ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Delete entry and replace with ‘‘In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD Blanket Routine Uses set forth at the beginning of the Army compilation of system of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: https:// dpcld.defense.gov/Privacy/ SORNsIndex/ BlanketRoutineUses.aspx.’’ POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Delete entry and replace with ‘‘Paper records and electronic storage media.’’ RETRIEVABILITY: Delete entry and replace with ‘‘By individual’s name and SSN.’’ tkelley on DSK3SPTVN1PROD with NOTICES SAFEGUARDS: Delete entry and replace with ‘‘Access is limited to designated authorized individuals having official need for the information in the performance of their duties. Buildings housing records are protected by security guards. DoD Components and approved users ensure that electronic records collected and used are maintained in controlled areas accessible only to authorized personnel. Physical security differs from site to site, but the automated records must be maintained in controlled areas accessible only by authorized personnel. Access to computerized data is restricted by use of common access cards (CACs) and is accessible only by VerDate Sep<11>2014 17:45 Jun 19, 2015 Jkt 235001 users with an authorized account. The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.’’ RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Keep in Current File Area (CFA) until separation from Federal service occurs and then no longer needed for conducting business, but not more than 6 years after separation, then transfer to the Records Holding Area (RHA). The RHA will destroy records 65 years after separation from service. Disposal of paper records is by shredding or burning. Electronic records are erased.’’ SYSTEM MANAGER(S) AND ADDRESS: NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, NAF Personnel Services, IMCOM G9– HRB, 2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, TX 78234–7588. Individual should provide the name, SSN, current address, and identify the specific category of record involved. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’ If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’ ’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, NAF Personnel Services, IMCOM G9–HRB, 2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, TX 78234–7588. Frm 00012 Fmt 4703 Sfmt 4703 Individual should provide the name, SSN, current address, and identify the specific category of record involved. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’ If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’ ’’ * * * * * [FR Doc. 2015–15259 Filed 6–19–15; 8:45 am] Delete entry and replace with ‘‘NAF Personnel Services, IMCOM G9–HRB, 2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, TX 78234– 7588.’’ PO 00000 35635 BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Army [Docket ID: USA–2015–0023] Privacy Act of 1974; System of Records Department of the Army, DoD. Notice to alter a system of AGENCY: ACTION: records. The Department of the Army proposes to alter a system of records, A0027–40 DAJA, entitled ‘‘Litigation Case Files’’ to defend the Army in civil suits filed against it in the state or federal courts. DATES: Comments will be accepted on or before July 22, 2015. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. SUMMARY: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301–9010. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these ADDRESSES: E:\FR\FM\22JNN1.SGM 22JNN1

Agencies

[Federal Register Volume 80, Number 119 (Monday, June 22, 2015)]
[Notices]
[Pages 35634-35635]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-15259]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2015-0024]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army proposes to amend a system of 
records notice, A0215-1 CFSC, entitled ``Non-appropriated Fund Employee 
Insurance and Retirement Files,'' in its inventory of record systems 
subject to the Privacy Act of 1974, as amended. This system 
substantiates initial enrollment and subsequent change in the NAF Group 
Insurance and Retirement Plan, and it is used to verify monthly 
deductions and to compute annuities, refunds, and death benefit.

DATES: Comments will be accepted on or before July 22, 2015. This 
proposed action will be effective on the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22315-3827 or by phone at 703-428-7499.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address in FOR FURTHER INFORMATION CONTACT or at the Defense 
Privacy and Civil Liberties Division Web site at https://dpcld.defense.gov/.
    The proposed changes to the record system being amended are set 
forth below. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: June 17, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0215-1 CFSC

System name:
    Non-appropriated Fund Employee Insurance and Retirement Files 
(August 8, 2001, 66 FR 41574)

Changes:
System identifier:
    Delete entry and replace with ``A0215-1 HQ IMCOM (G9).''
* * * * *

System Location:
    Delete entry and replace with ``Non-appropriated Fund (NAF) 
Employee

[[Page 35635]]

Benefits Office, 2455 Reynolds Road, Joint Base San Antonio Fort Sam 
Houston, Texas 78234-7588.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; Pub. L. 101-508, Portability of Benefits for NAF Employees Act of 
1990; Pub. L. 104-106, National Defense Authorization Act for Fiscal 
Year 1996; 26 U.S.C. 401, Qualified Pension, Profit-sharing, and Stock 
Bonus Plans; Army Regulation 215-3, Non-appropriated Funds Personnel 
Policy; and E.O. 9397 (SSN), as amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the Army 
compilation of system of records notices may apply to this system. The 
complete list of DoD blanket routine uses can be found online at: 
https://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``By individual's name and SSN.''

Safeguards:
    Delete entry and replace with ``Access is limited to designated 
authorized individuals having official need for the information in the 
performance of their duties. Buildings housing records are protected by 
security guards. DoD Components and approved users ensure that 
electronic records collected and used are maintained in controlled 
areas accessible only to authorized personnel. Physical security 
differs from site to site, but the automated records must be maintained 
in controlled areas accessible only by authorized personnel. Access to 
computerized data is restricted by use of common access cards (CACs) 
and is accessible only by users with an authorized account. The system 
and electronic backups are maintained in controlled facilities that 
employ physical restrictions and safeguards such as security guards, 
identification badges, key cards, and locks.''

Retention and Disposal:
    Delete entry and replace with ``Keep in Current File Area (CFA) 
until separation from Federal service occurs and then no longer needed 
for conducting business, but not more than 6 years after separation, 
then transfer to the Records Holding Area (RHA). The RHA will destroy 
records 65 years after separation from service. Disposal of paper 
records is by shredding or burning. Electronic records are erased.''

System Manager(s) and Address:
    Delete entry and replace with ``NAF Personnel Services, IMCOM G9-
HRB, 2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, TX 
78234-7588.''

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Chief, NAF Personnel Services, IMCOM 
G9-HRB, 2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, TX 
78234-7588.
    Individual should provide the name, SSN, current address, and 
identify the specific category of record involved.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Chief, NAF Personnel Services, IMCOM G9-HRB, 
2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, TX 78234-
7588.
    Individual should provide the name, SSN, current address, and 
identify the specific category of record involved.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''
* * * * *
[FR Doc. 2015-15259 Filed 6-19-15; 8:45 am]
BILLING CODE 5001-06-P

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