Privacy Act of 1974; System of Records, 19293-19295 [2015-08195]
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Federal Register / Vol. 80, No. 69 / Friday, April 10, 2015 / Notices
hear from experts on the situation in
Ukraine, at the classified level. The
TRAC will continue discussion over a
working lunch where they will review
the topics they intend to brief senior
leaders at the Pentagon later that
afternoon.
The TRAC will then transition to the
Pentagon where the members will
provide the DoD senior leaders with an
out brief from the meeting.
Meeting Accessibility: Pursuant to 5
U.S.C. 552b and 41 CFR 102–3.155, the
Department of Defense has determined
that the meeting of the TRAC on April
21–22, 2015, shall be closed to the
public. The Under Secretary of Defense
for Acquisition, Technology and
Logistics, in consultation with the DoD
FACA Attorney, has determined in
writing that the public interest requires
all sessions of this meeting be closed to
the public because the discussions and
sharing of information will be
concerned with classified information
and matters covered by 5 U.S.C.
552b(c)(1). Such classified matters are
inextricably intertwined with the
unclassified material and cannot
reasonably be segregated into separate
discussions without disclosing secret
material.
Advisory Committee’s Designated
Federal Officer or Point of Contact:
Mr. William Hostyn, DoD, Defense
Threat Reduction Agency J2/5/8R–ACP,
8725 John J. Kingman Road, MS 6201,
Fort Belvoir, VA 22060–6201. Email:
william.p.hostyn.civ@mail.mil. Phone:
(703) 767–4453. Fax: (703) 767–4206.
Written Statements: Pursuant to
section 10(a)(3) of FACA and 41 CFR
102–3.105(j) and 102–3.140, the public
or interested organizations may submit
written statements to the membership of
the TRAC at any time regarding its
mission or in response to the stated
agenda of a planned meeting. Written
statements should be submitted to the
TRAC’s Designated Federal Officer. The
Designated Federal Officer’s contact
information is listed in the section
immediately above or it can be obtained
from the General Services
Administration’s FACA Database:
https://www.facadatabase.gov/
committee/committee.aspx?cid=1663&
aid=41.
Written statements that do not pertain
to a scheduled meeting of the TRAC
may be submitted at any time. However,
if individual comments pertain to a
specific topic being discussed at a
planned meeting, then these statements
must be submitted no later than five
business days prior to the meeting in
question. The Designated Federal
Officer will review all submitted written
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statements and provide copies to all
TRAC members.
personal identifiers or contact
information.
Dated: April 6, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Ms.
Cindy Allard, Chief, OSD/JS Privacy
Office, Freedom of Information
Directorate, Washington Headquarters
Service, 1155 Defense Pentagon,
Washington, DC 20301–1155, or by
phone at (571) 372–0461.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in the FOR FURTHER INFORMATION
CONTACT section or at the Defense
Privacy and Civil Liberties Division
Web site at https://dpcld.defense.gov/.
The proposed system report, as
required by U.S.C. 552a(r) of the Privacy
Act of 1974, as amended, was submitted
on April 1, 2015, to the House
Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
[FR Doc. 2015–08212 Filed 4–9–15; 08:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2015–OS–0030]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to alter a System of
Records.
AGENCY:
The Office of the Secretary of
Defense proposes to alter a system of
records, DWHS E04, entitled ‘‘Privacy
Act Case Files’’ in its inventory of
record systems subject to the Privacy
Act of 1974, as amended. Information is
being collected and maintained for the
purpose of processing Privacy Act
requests and administrative appeals; for
participating in litigation regarding
agency action on such requests and
appeals; and for assisting the
Department of Defense in carrying out
any other responsibilities under the
Privacy Act of 1974, as amended.
DATES: Comments will be accepted on or
before May 11, 2015. This proposed
action will be effective the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office
of the Deputy Chief Management
Officer, Directorate of Oversight and
Compliance, Regulatory and Audit
Matters Office, 9010 Defense Pentagon,
Washington, DC 20301–9010.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
ADDRESSES:
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FOR FURTHER INFORMATION CONTACT:
Dated: April 6, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DWHS E04
SYSTEM NAME:
Privacy Act Case Files (October 29,
2012, 77 FR 65539)
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘Freedom of Information Division,
Executive Services Directorate,
Washington Headquarters Services,
4800 Mark Center Drive, Alexandria, VA
22350–3100.
Office of the Secretary of Defense/
Joint Staff (OSD/JS) Privacy Office,
Executive Services Directorate,
Washington Headquarters Services,
4800 Mark Center Drive, Alexandria, VA
22350–3100.
Department of Defense Education
Activity (DODEA), Privacy Act Office,
Executive Services Office, Office of the
Chief of Staff, 4800 Mark Center Drive,
Alexandria, VA 22350–1400.
Defense Manpower Data Center
(DMDC) Boyers, 1137 Branchton Road,
Boyers, PA 16016–0001.
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DoD Consolidated Adjudication
Facility (DoD CAF), 600 10th Street, Ft.
Meade, MD 20755–5615.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Individuals (and attorneys representing
individuals) who have requested
documents and/or submitted appeals for
denial of access or amendment under
the provisions of the Privacy Act (PA)
from the OSD/JS, the DODEA, the
DMDC (personnel security records), and
the DoD CAF.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Records created or compiled in
response to Privacy Act requests and
administrative appeals, individual’s
name, request number, original and
copies of requests and administrative
appeals; responses to such requests and
administrative appeals; all related
memoranda, correspondence, notes, and
other related or supporting
documentation.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘5
U.S.C. 552a, The Privacy Act of 1974, as
amended; 10 U.S.C. 113, Secretary of
Defense; 32 CFR part 310, DoD Privacy
Program; 32 CFR part 311, OSD Privacy
Program; DoD 5400.11–R, Department of
Defense Privacy Program; and
Administrative Instruction 81, OSD/
Joint Staff Privacy Program.’’
*
*
*
*
*
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, the
records contained herein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Law Enforcement Routine Use: If a
system of records maintained by a DoD
Component to carry out its functions
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or by
regulation, rule, or order issued
pursuant thereto, the relevant records in
the system of records may be referred,
as a routine use, to the agency
concerned, whether federal, state, local,
or foreign, charged with the
responsibility of investigating or
prosecuting such violation or charged
with enforcing or implementing the
statute, rule, regulation, or order issued
pursuant thereto.
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Congressional Inquiries Disclosure
Routine Use: Disclosure from a system
of records maintained by a DoD
Component may be made to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of that individual.
Disclosure to the Department of
Justice for Litigation Routine Use: A
record from a system of records
maintained by a DoD Component may
be disclosed as a routine use to any
component of the Department of Justice
for the purpose of representing the
Department of Defense, or any officer,
employee, or member of the Department
in pending or potential litigation to
which the record is pertinent.
Disclosure of Information to the
National Archives and Records
Administration Routine Use: A record
from a system of records maintained by
a DoD Component may be disclosed as
a routine use to the National Archives
and Records Administration for the
purpose of records management
inspections conducted under authority
of 44 U.S.C. 2904 and 2906.
Data Breach Remediation Purposes
Routine Use: A record from a system of
records maintained by a Component
may be disclosed to appropriate
agencies, entities, and persons when (1)
The Component suspects or has
confirmed that the security or
confidentiality of the information in the
system of records has been
compromised; (2) the Component has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Component or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Components
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
The DoD Blanket Routine Uses set
forth at the beginning of the Office of
the Secretary of Defense (OSD)
compilation of systems of records
notices may apply to this system. The
complete list of DoD Blanket Routine
Uses can be found online at: https://
dpcld.defense.gov/Privacy/
SORNsIndex/BlanketRoutineUses.
aspx.’’
*
*
*
*
*
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SAFEGUARDS:
Delete entry and replace with
‘‘Records are maintained in security
containers with access only to officials
whose access is based on requirements
of assigned duties. Access to electronic
records requires use of Common Access
Card (CAC) login and role-based access
by individuals who have a
demonstrated need-to-know.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Responses granting access to all the
requested records, responses to requests
for nonexistent records, to requesters
who provide inadequate descriptions, or
to those who fail to pay agency
reproduction fees: Records are
destroyed 2 years after the date of reply.
Responses denying access to all or
part of the records requested which are
not appealed are destroyed 5 years after
date of reply.
Appellate files are destroyed/deleted
4 years after final determination by OSD
appellate authority.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘OSD/
JS initial requests case files: Chief,
Freedom of Information Division,
Executive Services Directorate,
Washington Headquarters Services,
4800 Mark Center Drive, Alexandria, VA
22350–3100.
OSD/JS access and amendment
appellate files: Chief, OSD/JS Privacy
Office, Executive Services Directorate,
Washington Headquarters Services,
4800 Mark Center Drive, Alexandria, VA
22350–3100.
DoDEA case files: Chief, Department
of Defense Education Activity, Privacy
Office, Executive Services Office, Office
of the Chief of Staff, 4800 Mark Center
Drive, Alexandria, VA 22350–1400.
DMDC personnel security case files:
Defense Manpower Data Center (DMDC)
Boyers, ATTN: Privacy Act Office, P.O.
Box 168, Boyers, PA 16020–0168.
DoD CAF case files: Privacy Officer,
DoD Consolidated Adjudication
Facility, 600 10th Street, Ft. Meade, MD
20755–5615.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to:
OSD/JS initial request and appellate
case files: Chief, Freedom of Information
Division, Executive Services Directorate,
Washington Headquarters Services,
4800 Mark Center Drive, Alexandria, VA
22350–3100.
OSD/JS access and amendment
appellate files: Chief, OSD/JS Privacy
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Federal Register / Vol. 80, No. 69 / Friday, April 10, 2015 / Notices
records: When requesting these records,
the requester must also provide a
notarized statement or an unsworn
declaration made in accordance with 28
U.S.C. 1746, in the following format:
If executed without the United States:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’
Attorneys or other persons acting on
behalf of an individual must provide
written authorization from that
individual for their representative to act
on their behalf.’’
RECORD ACCESS PROCEDURES:
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Office, Executive Services Directorate,
Washington Headquarters Services,
1155 Defense Pentagon, Washington, DC
20301–1155.
DoDEA case files: Chief, Department
of Defense Education Activity, Privacy
Act Office, Executive Services Office,
Office of the Chief of Staff, 4800 Mark
Center Drive, Alexandria, VA 22350–
1400.
DMDC personnel security case files:
Defense Manpower Data Center (DMDC)
Boyers, ATTN: Privacy Act Office, P.O.
Box 168, Boyers, PA 16020–0168.
DoD CAF case files: Privacy Access
Requests, DoD Consolidated
Adjudications Facility, 600 10th Street,
Ft. Meade, MD 20755–5615.
Signed, written requests must include
the individual’s name and address, and
this system of records notice name and
number.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking to access their
record should address written inquiries
to:
OSD/JS initial request and appellate
case files: Chief, Freedom of Information
Division, Executive Services Directorate,
Washington Headquarters Services,
4800 Mark Center Drive, Alexandria, VA
22350–3100.
DoDEA case files: Chief, Department
of Defense Education Activity, Privacy
Act Office, Executive Services Office,
Office of the Chief of Staff, 4800 Mark
Center Drive, Alexandria, VA 22350–
1400.
DMDC personnel security case files:
Defense Manpower Data Center (DMDC)
Boyers, ATTN: Privacy Act Office, P.O.
Box 168, Boyers, PA 16020–0168,
Boyers, PA 16020–0168.
DoD CAF case files: Privacy Officer,
DoD Consolidated Adjudication
Facility, 600 10th Street, Ft. Meade, MD
20755–5615.
Signed, written requests must include
the individual’s name and/or request
number, and this system of records
notice name and number.
Additional information for DoDEA
records: If a parent or legal guardian is
requesting records pertaining to his or
her minor child or ward, he/she must
also provide evidence of that
relationship. The parent may provide
one of the following: A copy of the
child’s school enrollment form signed
by the parent, a copy of a divorce decree
or travel order that includes the child’s
name, an order of guardianship, or a
declaration stating that he/she is the
parent or legal guardian of the minor or
incapacitated child.
Additional information for DMDC
personnel security and DoD CAF
Delete entry and replace with ‘‘The
OSD rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.’’
*
*
*
*
*
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[FR Doc. 2015–08195 Filed 4–9–15; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF EDUCATION
[Docket No.: ED–2015–ICCD–0039]
Agency Information Collection
Activities; Comment Request; College
Assistance Migrant Program (CAMP)
Office of Elementary and
Secondary Education (OESE),
Department of Education (ED).
ACTION: Notice
AGENCY:
In accordance with the
Paperwork Reduction Act of 1995 (44
U.S.C. chapter 3501 et seq.), ED is
proposing a new information collection.
DATES: Interested persons are invited to
submit comments on or before June 9,
2015.
ADDRESSES: Comments submitted in
response to this notice should be
submitted electronically through the
Federal eRulemaking Portal at https://
www.regulations.gov by selecting
Docket ID number ED–2015–ICCD–0039
or via postal mail, commercial delivery,
or hand delivery. If the regulations.gov
site is not available to the public for any
reason, ED will temporarily accept
comments at ICDocketMgr@ed.gov.
Please note that comments submitted by
fax or email and those submitted after
SUMMARY:
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19295
the comment period will not be
accepted; ED will ONLY accept
comments during the comment period
in this mailbox when the regulations.gov
site is not available. Written requests for
information or comments submitted by
postal mail or delivery should be
addressed to the Director of the
Information Collection Clearance
Division, U.S. Department of Education,
400 Maryland Avenue SW., LBJ,
Mailstop L–OM–2–2E319, Room 2E115,
Washington, DC 20202.
FOR FURTHER INFORMATION CONTACT: For
specific questions related to collection
activities, please contact Lisa Gillette,
(202)260–1426.
SUPPLEMENTARY INFORMATION: The
Department of Education (ED), in
accordance with the Paperwork
Reduction Act of 1995 (PRA) (44 U.S.C.
3506(c)(2)(A)), provides the general
public and Federal agencies with an
opportunity to comment on proposed,
revised, and continuing collections of
information. This helps the Department
assess the impact of its information
collection requirements and minimize
the public’s reporting burden. It also
helps the public understand the
Department’s information collection
requirements and provide the requested
data in the desired format. ED is
soliciting comments on the proposed
information collection request (ICR) that
is described below. The Department of
Education is especially interested in
public comment addressing the
following issues: (1) Is this collection
necessary to the proper functions of the
Department; (2) will this information be
processed and used in a timely manner;
(3) is the estimate of burden accurate;
(4) how might the Department enhance
the quality, utility, and clarity of the
information to be collected; and (5) how
might the Department minimize the
burden of this collection on the
respondents, including through the use
of information technology. Please note
that written comments received in
response to this notice will be
considered public records.
Title of Collection: College Assistance
Migrant Program (CAMP).
OMB Control Number: 1810–NEW.
Type of Review: A new information
collection.
Respondents/Affected Public: State,
Local, Tribal Governments.
Total Estimated Number of Annual
Responses: 37.
Total Estimated Number of Annual
Burden Hours: 1,184.
Abstract: The College Assistance
Migrant Program (CAMP) office staff
collects information for the CAMP
Annual Performance Report (APR) the
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]]>Agencies
[Federal Register Volume 80, Number 69 (Friday, April 10, 2015)]
[Notices]
[Pages 19293-19295]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2015-08195]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2015-OS-0030]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records, DWHS E04, entitled ``Privacy Act Case Files'' in its
inventory of record systems subject to the Privacy Act of 1974, as
amended. Information is being collected and maintained for the purpose
of processing Privacy Act requests and administrative appeals; for
participating in litigation regarding agency action on such requests
and appeals; and for assisting the Department of Defense in carrying
out any other responsibilities under the Privacy Act of 1974, as
amended.
DATES: Comments will be accepted on or before May 11, 2015. This
proposed action will be effective the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Deputy Chief
Management Officer, Directorate of Oversight and Compliance, Regulatory
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in the FOR FURTHER INFORMATION
CONTACT section or at the Defense Privacy and Civil Liberties Division
Web site at https://dpcld.defense.gov/.
The proposed system report, as required by U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on April 1, 2015, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: April 6, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS E04
System name:
Privacy Act Case Files (October 29, 2012, 77 FR 65539)
Changes:
* * * * *
System location:
Delete entry and replace with ``Freedom of Information Division,
Executive Services Directorate, Washington Headquarters Services, 4800
Mark Center Drive, Alexandria, VA 22350-3100.
Office of the Secretary of Defense/Joint Staff (OSD/JS) Privacy
Office, Executive Services Directorate, Washington Headquarters
Services, 4800 Mark Center Drive, Alexandria, VA 22350-3100.
Department of Defense Education Activity (DODEA), Privacy Act
Office, Executive Services Office, Office of the Chief of Staff, 4800
Mark Center Drive, Alexandria, VA 22350-1400.
Defense Manpower Data Center (DMDC) Boyers, 1137 Branchton Road,
Boyers, PA 16016-0001.
[[Page 19294]]
DoD Consolidated Adjudication Facility (DoD CAF), 600 10th Street,
Ft. Meade, MD 20755-5615.''
Categories of individuals covered by the system:
Delete entry and replace with ``Individuals (and attorneys
representing individuals) who have requested documents and/or submitted
appeals for denial of access or amendment under the provisions of the
Privacy Act (PA) from the OSD/JS, the DODEA, the DMDC (personnel
security records), and the DoD CAF.''
Categories of records in the system:
Delete entry and replace with ``Records created or compiled in
response to Privacy Act requests and administrative appeals,
individual's name, request number, original and copies of requests and
administrative appeals; responses to such requests and administrative
appeals; all related memoranda, correspondence, notes, and other
related or supporting documentation.''
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C. 552a, The Privacy Act of
1974, as amended; 10 U.S.C. 113, Secretary of Defense; 32 CFR part 310,
DoD Privacy Program; 32 CFR part 311, OSD Privacy Program; DoD 5400.11-
R, Department of Defense Privacy Program; and Administrative
Instruction 81, OSD/Joint Staff Privacy Program.''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, the records contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
Law Enforcement Routine Use: If a system of records maintained by a
DoD Component to carry out its functions indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or by regulation, rule,
or order issued pursuant thereto, the relevant records in the system of
records may be referred, as a routine use, to the agency concerned,
whether federal, state, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
Congressional Inquiries Disclosure Routine Use: Disclosure from a
system of records maintained by a DoD Component may be made to a
congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that
individual.
Disclosure to the Department of Justice for Litigation Routine Use:
A record from a system of records maintained by a DoD Component may be
disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the Department of Defense, or
any officer, employee, or member of the Department in pending or
potential litigation to which the record is pertinent.
Disclosure of Information to the National Archives and Records
Administration Routine Use: A record from a system of records
maintained by a DoD Component may be disclosed as a routine use to the
National Archives and Records Administration for the purpose of records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906.
Data Breach Remediation Purposes Routine Use: A record from a
system of records maintained by a Component may be disclosed to
appropriate agencies, entities, and persons when (1) The Component
suspects or has confirmed that the security or confidentiality of the
information in the system of records has been compromised; (2) the
Component has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Component or another agency or entity) that rely upon the compromised
information; and (3) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Components efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.
The DoD Blanket Routine Uses set forth at the beginning of the
Office of the Secretary of Defense (OSD) compilation of systems of
records notices may apply to this system. The complete list of DoD
Blanket Routine Uses can be found online at: https://dpcld.defense.gov/
Privacy/SORNsIndex/BlanketRoutineUses.aspx.''
* * * * *
Safeguards:
Delete entry and replace with ``Records are maintained in security
containers with access only to officials whose access is based on
requirements of assigned duties. Access to electronic records requires
use of Common Access Card (CAC) login and role-based access by
individuals who have a demonstrated need-to-know.''
Retention and disposal:
Delete entry and replace with ``Responses granting access to all
the requested records, responses to requests for nonexistent records,
to requesters who provide inadequate descriptions, or to those who fail
to pay agency reproduction fees: Records are destroyed 2 years after
the date of reply.
Responses denying access to all or part of the records requested
which are not appealed are destroyed 5 years after date of reply.
Appellate files are destroyed/deleted 4 years after final
determination by OSD appellate authority.''
System manager(s) and address:
Delete entry and replace with ``OSD/JS initial requests case files:
Chief, Freedom of Information Division, Executive Services Directorate,
Washington Headquarters Services, 4800 Mark Center Drive, Alexandria,
VA 22350-3100.
OSD/JS access and amendment appellate files: Chief, OSD/JS Privacy
Office, Executive Services Directorate, Washington Headquarters
Services, 4800 Mark Center Drive, Alexandria, VA 22350-3100.
DoDEA case files: Chief, Department of Defense Education Activity,
Privacy Office, Executive Services Office, Office of the Chief of
Staff, 4800 Mark Center Drive, Alexandria, VA 22350-1400.
DMDC personnel security case files: Defense Manpower Data Center
(DMDC) Boyers, ATTN: Privacy Act Office, P.O. Box 168, Boyers, PA
16020-0168.
DoD CAF case files: Privacy Officer, DoD Consolidated Adjudication
Facility, 600 10th Street, Ft. Meade, MD 20755-5615.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to:
OSD/JS initial request and appellate case files: Chief, Freedom of
Information Division, Executive Services Directorate, Washington
Headquarters Services, 4800 Mark Center Drive, Alexandria, VA 22350-
3100.
OSD/JS access and amendment appellate files: Chief, OSD/JS Privacy
[[Page 19295]]
Office, Executive Services Directorate, Washington Headquarters
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.
DoDEA case files: Chief, Department of Defense Education Activity,
Privacy Act Office, Executive Services Office, Office of the Chief of
Staff, 4800 Mark Center Drive, Alexandria, VA 22350-1400.
DMDC personnel security case files: Defense Manpower Data Center
(DMDC) Boyers, ATTN: Privacy Act Office, P.O. Box 168, Boyers, PA
16020-0168.
DoD CAF case files: Privacy Access Requests, DoD Consolidated
Adjudications Facility, 600 10th Street, Ft. Meade, MD 20755-5615.
Signed, written requests must include the individual's name and
address, and this system of records notice name and number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking to access their
record should address written inquiries to:
OSD/JS initial request and appellate case files: Chief, Freedom of
Information Division, Executive Services Directorate, Washington
Headquarters Services, 4800 Mark Center Drive, Alexandria, VA 22350-
3100.
DoDEA case files: Chief, Department of Defense Education Activity,
Privacy Act Office, Executive Services Office, Office of the Chief of
Staff, 4800 Mark Center Drive, Alexandria, VA 22350-1400.
DMDC personnel security case files: Defense Manpower Data Center
(DMDC) Boyers, ATTN: Privacy Act Office, P.O. Box 168, Boyers, PA
16020-0168, Boyers, PA 16020-0168.
DoD CAF case files: Privacy Officer, DoD Consolidated Adjudication
Facility, 600 10th Street, Ft. Meade, MD 20755-5615.
Signed, written requests must include the individual's name and/or
request number, and this system of records notice name and number.
Additional information for DoDEA records: If a parent or legal
guardian is requesting records pertaining to his or her minor child or
ward, he/she must also provide evidence of that relationship. The
parent may provide one of the following: A copy of the child's school
enrollment form signed by the parent, a copy of a divorce decree or
travel order that includes the child's name, an order of guardianship,
or a declaration stating that he/she is the parent or legal guardian of
the minor or incapacitated child.
Additional information for DMDC personnel security and DoD CAF
records: When requesting these records, the requester must also provide
a notarized statement or an unsworn declaration made in accordance with
28 U.S.C. 1746, in the following format:
If executed without the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).'
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).'
Attorneys or other persons acting on behalf of an individual must
provide written authorization from that individual for their
representative to act on their behalf.''
Contesting Record procedures:
Delete entry and replace with ``The OSD rules for accessing
records, for contesting contents and appealing initial agency
determinations are published in OSD Administrative Instruction 81; 32
CFR part 311; or may be obtained from the system manager.''
* * * * *
[FR Doc. 2015-08195 Filed 4-9-15; 8:45 am]
BILLING CODE 5001-06-P
