Privacy Act of 1974; System of Records, 11525-11527 [2015-04314]
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Federal Register / Vol. 80, No. 41 / Tuesday, March 3, 2015 / Notices
DEPARTMENT OF VETERANS
AFFAIRS
Privacy Act of 1974; System of
Records
Department of Veterans Affairs.
Notice of amendment to system
of records—Department of Veterans
Affairs Federal Docket Management
System Commenter Information
(VAFDMS—Commenter Info)—
(140VA02REG).
AGENCY:
ACTION:
Pursuant to the provisions of
the Privacy Act of 1974 (5 U.S.C. 552a),
notice is hereby given that the
Department of Veterans Affairs (VA) is
amending the system of records
currently titled, ‘‘Department of
Veterans Affairs Federal Docket
Management System (VAFDMS)—
(140VA00REG)’’ as set forth in the
Federal Register on February 9, 2007
and amended on March 25, 2008. VA is
amending the system name, expanding
the authority listed for maintenance of
the system, clarifying storage location,
and updating the address for
notification and record access
procedures. VA is republishing the
system notice in its entirety.
DATES: This amended system of record
will be effective March 3, 2015.
FOR FURTHER INFORMATION CONTACT:
William F. Russo, Privacy Officer, or
Janet Coleman, Chief, Office of
Regulation Policy and Management
(02REG), Office of the General Counsel,
Department of Veterans Affairs, 810
Vermont Avenue NW, Washington, DC
20420, (202) 461–4902.
SUPPLEMENTARY INFORMATION: A Notice
of Establishment of New System of
Records was published in the Federal
Register on February 9, 2007 (72 FR
6315), and amended on March 25, 2008
(73 FR 15856).
mstockstill on DSK4VPTVN1PROD with NOTICES
SUMMARY:
I. Description of the System of Records
The Department of Veterans Affairs
Federal Docket Management System
(VAFDMS) serves as a central,
electronic repository for VA rulemaking
and non-rulemaking dockets including
Federal Register rules, notices,
supporting materials such as scientific
and economic analyses, and public
comments. The portion of VAFDMS
information that comes under the
Privacy Act is personal identifying
information (name and contact address/
email address). This information
permits VA to identify individuals who
have submitted comments in response
to VA rulemaking documents or notices
so that communications or other
actions, as appropriate and necessary,
can be effected, such as clarification of
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the comment, direct response to a
comment, and other activities associated
with the rulemaking or notice process.
Identification is possible only if the
individual voluntarily provides
identifying information when
submitting a comment. If such
information is not furnished, the
submitted comments and/or supporting
documentation cannot be linked to an
individual.
VAFDMS permits members of the
public to search posted public
comments received by name of the
individual submitting the comment on
the regulations.gov Web site. All the
contents of posted comments are
searchable. Unless the individual
submits the comment anonymously, a
name search will result in the comment
being displayed for view. If the
comment is submitted electronically
using VAFDMS, the viewed comment
will not include the name of the
submitter or any other identifying
information about the individual except
the information that the submitter has
opted to include as part of his or her
general comment. If a comment is
submitted by an individual on his or her
own behalf, in writing, that has been
scanned and uploaded into VAFDMS,
unless the individual submits the
comment anonymously, the submitter’s
name will be on the comment, but other
personally identifying information will
be redacted before it is scanned and
posted. Comments submitted on behalf
of organizations in writing that have to
be scanned and uploaded into
VAFDMS, may not be redacted.
II. Proposed Update to Authority for
Maintenance of the System
VA is adding to the authority listed
for the system so as to better guide
individuals if they are researching the
authority.
III. Proposed Amendments to System
Name
VA is renaming the system of records
to reflect the categories of individuals
on whom information is maintained,
and to update the originating office
name that changed from 00REG to
02REG. Thus ‘‘Department of Veterans
Affairs Federal Docket Management
System (VAFDMS)—(140VA00REG)’’ is
renamed as, ‘‘Department of Veterans
Affairs Federal Docket Management
System Commenter Information
(VAFDMS—Commenter Info)—
(140VA02REG)’’.
IV. Proposed Amendment to Storage
VA is providing greater detail as to
where records are stored.
PO 00000
Frm 00139
Fmt 4703
Sfmt 4703
11525
V. Proposed Update to the Address for
Notification and Record Access
Procedures
VA is updating the mailbox address
for the office for notification and record
access procedures from 00REG to
02REG.
VI. Proposed Update To Record Source
Categories
VA is correcting the Record Source
Categories to correctly list both
individuals and public or private
organizations. Formerly only
‘‘individuals’’ was listed.
Under 5 U.S.C. 552a(r) (Privacy Act),
as amended, and guidelines issued by
OMB published at 65 FR 77677 on
December 12, 2000, these proposed
minor changes do not need to be
reported to Congressional Committees
or the Director of the Office of
Management and Budget before
implementation.
Signing Authority
The Secretary of Veterans Affairs, or
designee, approved this document and
authorized the undersigned to sign and
submit the document to the Office of the
Federal Register for publication
electronically as an official document of
the Department of Veterans Affairs. Jose
D. Riojas, Chief of Staff, approved this
document on February 12, 2015 for
publication.
Dated: February 25, 2015.
Jeffrey M. Martin,
Program Manager, Regulation Policy and
Management, Office of the General Counsel,
Department of Veterans Affairs.
140VA02REG
SYSTEM NAME:
Department of Veterans Affairs
Federal Docket Management System
Commenter Information (VAFDMS—
Commenter Info)
SYSTEM LOCATION:
Primary location: Electronic records
are kept at the U.S. Environmental
Protection Agency, Research Triangle
Park, NC 27711–0001. Secondary
location: Paper records are kept at
Department of Veterans Affairs, 810
Vermont Avenue NW., Washington, DC
20420.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who voluntarily provide
personal contact information when
submitting a public comment and/or
supporting materials in response to a
Department of Veterans Affairs
rulemaking document or notice.
E:\FR\FM\03MRN1.SGM
03MRN1
11526
Federal Register / Vol. 80, No. 41 / Tuesday, March 3, 2015 / Notices
CATEGORIES OF RECORDS IN THE SYSTEM:
Full name, postal address, email
address, phone and fax numbers of the
individual submitting comments, the
name of the individual or organization
that the individual represents, and the
comments, as well as other supporting
documentation, furnished by the
individual. Comments may include
personal information about the
commenter.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3501, Note; Sec. 206(d),
Pub. L. 107–347; 5 U.S.C. 301, 552,
552a, and 553.
PURPOSE:
To permit the Department of Veterans
Affairs (VA) to identify individuals,
who have submitted comments in
response to VA rulemaking documents
or notices, so that communications or
other actions, as appropriate and
necessary, can be effected, such as to
seek clarification of the comment, to
directly respond to a comment, and for
other activities associated with the
rulemaking or notice process.
mstockstill on DSK4VPTVN1PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PUROSES OF SUCH USES:
1. The record of an individual who is
covered by a system of records may be
disclosed to a Member of Congress, or
a staff person acting for the Member,
when the Member or staff person
requests the record on behalf of and at
the written request of the individual.
2. Disclosure may be made to the
National Archives and Records
Administration in records management
inspections conducted under authority
of Title 44 U.S.C.
3. VA may disclose information from
this system of records to the Department
of Justice (DoJ), either on VA’s initiative
or in response to DoJ’s request for the
information, after either VA or DoJ
determines that such information is
relevant to DoJ’s representation of the
United States or any of its components
in legal proceedings before a court or
adjudicative body, provided that, in
each case, the agency also determines
prior to disclosure that release of the
records to the DoJ is a use of the
information contained in the records
that is compatible with the purpose for
which VA collected the records. VA, on
its own initiative, may disclose records
in this system of records in legal
proceedings before a court or
administrative body after determining
that the disclosure of the records to the
court or administrative body is a use of
the information contained in the records
that is compatible with the purpose for
which VA collected the records.
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19:24 Mar 02, 2015
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4. Disclosure of relevant information
may be made to individuals,
organizations, private or public
agencies, or other entities with whom
VA has a contract or agreement or where
there is a subcontract to perform such
services as VA may deem practicable for
the purposes of laws administered by
VA, in order for the contractor or
subcontractor to perform the services of
the contract or agreement.
5. VA may disclose on its own
initiative any information in the system,
except the names and home addresses of
veterans and their dependents, that is
relevant to a suspected or reasonably
imminent violation of the law whether
civil, criminal, or regulatory in nature
and whether arising by general or
program statute or by regulation, rule, or
order issued pursuant thereto, to a
Federal, state, local, tribal, or foreign
agency charged with the responsibility
of investigating or prosecuting such
violation, or charged with enforcing or
implementing the statute, regulation,
rule, or order. VA may also disclose on
its own initiative the names and
addresses of veterans and their
dependents to a Federal agency charged
with the responsibility of investigating
or prosecuting civil, criminal, or
regulatory violations of law, or charged
with enforcing or implementing the
statute, regulation, or order issued
pursuant thereto.
6. Disclosure to other Federal agencies
may be made to assist such agencies in
preventing and detecting possible fraud
or abuse by individuals in their
operations and programs.
7. VA may, on its own initiative,
disclose any information or records to
appropriate agencies, entities, and
persons when (1) VA suspects or has
confirmed that the integrity or
confidentiality of information in the
system of records has been
compromised; (2) VA has determined
that as a result of the suspected or
confirmed compromise, there is a risk of
embarrassment or harm to the
reputations of the record subjects, harm
to economic or property interests,
identity theft or fraud, or harm to the
security, confidentiality, or integrity of
this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the potentially
compromised information, and (3) the
disclosure is to agencies, entities, or
persons whom VA determines are
reasonably necessary to assist or carry
out the Department’s efforts to respond
to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm. This routine use
permits disclosures by the Department
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Frm 00140
Fmt 4703
Sfmt 4703
to respond to a suspected or confirmed
data breach, including the conduct of
any risk analysis or provision of credit
protection services as provided in 38
U.S.C. 5724, as the terms are defined in
38 U.S.C. 5727.
8. VA may disclose information
contained in this System of Records, as
necessary, to comply with the
requirements of the Administrative
Procedure Act (APA) that comments are
available for public review if submitted
in response to VA’s solicitation of
public comments as part of the Agency’s
notice and rulemaking activities under
the APA. However, VA will not release
individually-identifiable personal
information, such as an individual’s
address or home telephone number,
under this routine-use, except where VA
determines that publication without
redaction was intended by the
submitter.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
(a) STORAGE:
Records are maintained on electronic
storage media and paper. See System
Location.
(b) RETRIEVABILITY:
Records are retrieved by various data
elements and key word searches, among
which are by: Name, Agency, Docket
Type, Docket Sub-Type, Agency Docket
ID, Docket Title, Docket Category,
Document Type, CFR Part, Date
Comment Received, and Federal
Register Published Date.
(c) SAFEGUARDS:
Electronic records are maintained in a
secure, password protected, electronic
system that utilizes security hardware
and software to include: multiple
firewalls, active intruder detection, and
role-based access controls. Paper
records are maintained in a controlled
facility, where physical entry is
restricted by the use of locks, guards,
and/or administrative procedures.
Access to records is limited to those
officials who require the records to
perform their official duties consistent
with the purpose for which the
information was collected. All
personnel whose official duties require
access to the information are trained in
the proper safeguarding and use of the
information.
(d) RETENTION AND DISPOSAL:
Records will be maintained and
disposed of, in accordance with records
disposition authority, approved by the
Archivist of the United States.
SYSTEM MANAGER(S) AND ADDRESSES:
William F. Russo, Privacy Officer,
Office of Regulation Policy and
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Federal Register / Vol. 80, No. 41 / Tuesday, March 3, 2015 / Notices
Management (02REG), Department of
Veterans Affairs, 810 Vermont Ave.
NW., Washington, DC 20420; telephone
(202) 461–4902.
NOTIFICATION PROCEDURES:
Individuals seeking to determine
whether this System of Records contains
information about them should address
written inquiries to the Office of
Regulation Policy and Management
(02REG), Department of Veterans
Affairs, 810 Vermont Ave. NW.,
Washington, DC 20420. Requests should
contain the full name, address and
telephone number of the individual
making the inquiry.
RECORD ACCESS PROCEDURE:
Individuals seeking to access or
contest the contents of records, about
themselves, contained in this System of
Records should address a written
request, including full name, address
and telephone number to the Office of
Regulation Policy and Management
(02REG), Department of Veterans
Affairs, 810 Vermont Ave. NW.,
Washington, DC 20420.
CONTESTING RECORD PROCEDURE:
(See Record Access Procedure above.)
RECORD SOURCE CATEGORIES:
Individuals; public or private
organizations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
There are no exemptions being
claimed for this system.
[FR Doc. 2015–04314 Filed 3–2–15; 8:45 am]
BILLING CODE 8320–01–P
DEPARTMENT OF VETERANS
AFFAIRS
Privacy Act of 1974; System of
Records
AGENCY:
Department of Veterans Affairs
(VA).
Notice of amendment to system
of records.
ACTION:
As required by the Privacy
Act of 1974, 5 U.S.C. 552a(e), notice is
hereby given that the Department of
Veteran Affairs (VA) is amending the
system of records currently entitled
‘‘Health Administration Center Civilian
Health and Medical Program RecordsVA’’ (54VA16) as set forth in the
Federal Register 74 FR 34398. VA is
amending the system of records by
revising the System Name, System
Number, System Location, Categories of
Individuals Covered by the System,
Categories of Records in the System,
Authority for Maintenance of the
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SUMMARY:
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19:24 Mar 02, 2015
Jkt 235001
System, Purpose, Routine Uses of
Records Maintained in the System,
Including Categories of Users and the
Purposes of Such Uses; Retrievability,
Safeguards, Retention and Disposal,
System Manager(s) and Address, Record
Access Procedure, and Notification
Procedure. VA is republishing the
system notice in its entirety.
ADDRESSES: Written comments
concerning the proposed new system of
records may be submitted through
www.regulations.gov; by mail or handdelivery to Director, Regulations
Management (02REG), Department of
Veterans Affairs, 810 Vermont Avenue
NW., Room 1068, Washington, DC
20420; or by fax to (202) 273–9026. All
comments received will be available for
public inspection in the Office of
Regulation Policy and Management,
Room 1063B, between the hours of 8:00
a.m. and 4:30 p.m., Monday through
Friday (except holidays). Please call
(202) 461–4902 for an appointment.
(This is not a toll free number.) In
addition, during the comment period,
comments may be viewed online
through the Federal Docket Management
System at www.regulations.gov.
FOR FURTHER INFORMATION CONTACT:
Veterans Health Administration (VHA)
Privacy Officer, Department of Veterans
Affairs, 810 Vermont Avenue NW.,
Washington, DC 20420; telephone (704)
245–2492.
SUPPLEMENTARY INFORMATION: VA is
renaming the system of records from
Health Administration Center Civilian
Health and Medical Program RecordsVA to Veterans and Beneficiaries
Purchased Care Community Health Care
Claims, Correspondence, Eligibility,
Inquiry and Payment Files-VA.
The system number is changed from
54VA16 to 54VA10NB3 to reflect the
current organizational alignment.
The System Location, Safeguards,
Notification Procedure, and Record
Access Procedure have been amended to
reflect a name change from the Health
Administration Center to the VA Chief
Business Office Purchased Care.
Categories of Individuals Covered by
the System has been amended to
include family members and caregivers
of Veterans who are authorized and
receive community non-VA medical
care health care benefits and/or
stipends, and to reflect that records are
maintained on all health care providers
who provide care under the programs
administered by CBOPC. 38 U.S.C.
1720G, 1787, 1812, 1821 and Public
Law 111–163 section 101 are being
added to section 1 and 4. A new section
5 has been added to include caregivers
of Veterans providing personal care
PO 00000
Frm 00141
Fmt 4703
Sfmt 4703
11527
services and in receipt of a stipend
under 38 U.S.C. 1720G and Public Law
111–163 section 101.
The Category of Records in the
System is amended to reflect that
information regarding family members
and caregivers will be included,
including information regarding
eligibility or entitlement to other federal
medical programs; and those who have
applied for benefits in these programs,
claims (billing) for medical care and
services; information related to claims
processing; documents pertaining to
stipend calculation and payment; and
documents pertaining to appeals.
The Authority for Maintenance of the
System is amended to include 1720G,
1787, 1812, 1821, and Public Law 111–
163 section 101.
The Purpose is being amended to
include processing claims for medical
care and services, and processing
stipends.
Routine use 1 is being amended to
add interactive voice recognition and
portal. Routine use 28 is added to allow
the disclosure of any relevant
information to the Centers for Medicare
and Medicaid, the Social Security
Administration, Veterans Benefit
Administration, or any other federal or
state agency.
The Retrievability section is being
amended to include caregivers. The
Retention and Disposal section is
amended to reflect the Record Control
Schedule (RCS) 10–1 item XXXVIII
Civilian Health and Medical care
(CHMC) Records, NARA job number
N1–015–3–1Item 1–8b, (Master file)
item 3, destroy 6 years after all
individuals in the record become
ineligible for program benefits.
The System Manager and Address and
Record Access Procedure are being
amended to change the official
maintaining the System from the
Director, Health Administration Center
to the Deputy Chief Business Officer
Purchased Care.
The Privacy Act permits VA to
disclose information about individuals
without their consent for a routine use
when the information will be used for
a purpose that is compatible with the
purpose for which VA collected the
information. In all of the routine use
disclosures described above, the
recipient of the information will use the
information in connection with a matter
relating to one of VA’s programs, or to
provide a benefit to VA, or disclosure is
required by law.
The Report of Intent to Amend a
System of Records Notice and an
advance copy of the system notice have
been sent to the appropriate
Congressional committees and to the
E:\FR\FM\03MRN1.SGM
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Agencies
[Federal Register Volume 80, Number 41 (Tuesday, March 3, 2015)]
[Notices]
[Pages 11525-11527]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2015-04314]
[[Page 11525]]
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DEPARTMENT OF VETERANS AFFAIRS
Privacy Act of 1974; System of Records
AGENCY: Department of Veterans Affairs.
ACTION: Notice of amendment to system of records--Department of
Veterans Affairs Federal Docket Management System Commenter Information
(VAFDMS--Commenter Info)--(140VA02REG).
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552a), notice is hereby given that the Department of Veterans
Affairs (VA) is amending the system of records currently titled,
``Department of Veterans Affairs Federal Docket Management System
(VAFDMS)--(140VA00REG)'' as set forth in the Federal Register on
February 9, 2007 and amended on March 25, 2008. VA is amending the
system name, expanding the authority listed for maintenance of the
system, clarifying storage location, and updating the address for
notification and record access procedures. VA is republishing the
system notice in its entirety.
DATES: This amended system of record will be effective March 3, 2015.
FOR FURTHER INFORMATION CONTACT: William F. Russo, Privacy Officer, or
Janet Coleman, Chief, Office of Regulation Policy and Management
(02REG), Office of the General Counsel, Department of Veterans Affairs,
810 Vermont Avenue NW, Washington, DC 20420, (202) 461-4902.
SUPPLEMENTARY INFORMATION: A Notice of Establishment of New System of
Records was published in the Federal Register on February 9, 2007 (72
FR 6315), and amended on March 25, 2008 (73 FR 15856).
I. Description of the System of Records
The Department of Veterans Affairs Federal Docket Management System
(VAFDMS) serves as a central, electronic repository for VA rulemaking
and non-rulemaking dockets including Federal Register rules, notices,
supporting materials such as scientific and economic analyses, and
public comments. The portion of VAFDMS information that comes under the
Privacy Act is personal identifying information (name and contact
address/email address). This information permits VA to identify
individuals who have submitted comments in response to VA rulemaking
documents or notices so that communications or other actions, as
appropriate and necessary, can be effected, such as clarification of
the comment, direct response to a comment, and other activities
associated with the rulemaking or notice process. Identification is
possible only if the individual voluntarily provides identifying
information when submitting a comment. If such information is not
furnished, the submitted comments and/or supporting documentation
cannot be linked to an individual.
VAFDMS permits members of the public to search posted public
comments received by name of the individual submitting the comment on
the regulations.gov Web site. All the contents of posted comments are
searchable. Unless the individual submits the comment anonymously, a
name search will result in the comment being displayed for view. If the
comment is submitted electronically using VAFDMS, the viewed comment
will not include the name of the submitter or any other identifying
information about the individual except the information that the
submitter has opted to include as part of his or her general comment.
If a comment is submitted by an individual on his or her own behalf, in
writing, that has been scanned and uploaded into VAFDMS, unless the
individual submits the comment anonymously, the submitter's name will
be on the comment, but other personally identifying information will be
redacted before it is scanned and posted. Comments submitted on behalf
of organizations in writing that have to be scanned and uploaded into
VAFDMS, may not be redacted.
II. Proposed Update to Authority for Maintenance of the System
VA is adding to the authority listed for the system so as to better
guide individuals if they are researching the authority.
III. Proposed Amendments to System Name
VA is renaming the system of records to reflect the categories of
individuals on whom information is maintained, and to update the
originating office name that changed from 00REG to 02REG. Thus
``Department of Veterans Affairs Federal Docket Management System
(VAFDMS)--(140VA00REG)'' is renamed as, ``Department of Veterans
Affairs Federal Docket Management System Commenter Information
(VAFDMS--Commenter Info)--(140VA02REG)''.
IV. Proposed Amendment to Storage
VA is providing greater detail as to where records are stored.
V. Proposed Update to the Address for Notification and Record Access
Procedures
VA is updating the mailbox address for the office for notification
and record access procedures from 00REG to 02REG.
VI. Proposed Update To Record Source Categories
VA is correcting the Record Source Categories to correctly list
both individuals and public or private organizations. Formerly only
``individuals'' was listed.
Under 5 U.S.C. 552a(r) (Privacy Act), as amended, and guidelines
issued by OMB published at 65 FR 77677 on December 12, 2000, these
proposed minor changes do not need to be reported to Congressional
Committees or the Director of the Office of Management and Budget
before implementation.
Signing Authority
The Secretary of Veterans Affairs, or designee, approved this
document and authorized the undersigned to sign and submit the document
to the Office of the Federal Register for publication electronically as
an official document of the Department of Veterans Affairs. Jose D.
Riojas, Chief of Staff, approved this document on February 12, 2015 for
publication.
Dated: February 25, 2015.
Jeffrey M. Martin,
Program Manager, Regulation Policy and Management, Office of the
General Counsel, Department of Veterans Affairs.
140VA02REG
SYSTEM NAME:
Department of Veterans Affairs Federal Docket Management System
Commenter Information (VAFDMS--Commenter Info)
SYSTEM LOCATION:
Primary location: Electronic records are kept at the U.S.
Environmental Protection Agency, Research Triangle Park, NC 27711-0001.
Secondary location: Paper records are kept at Department of Veterans
Affairs, 810 Vermont Avenue NW., Washington, DC 20420.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who voluntarily provide personal contact information
when submitting a public comment and/or supporting materials in
response to a Department of Veterans Affairs rulemaking document or
notice.
[[Page 11526]]
CATEGORIES OF RECORDS IN THE SYSTEM:
Full name, postal address, email address, phone and fax numbers of
the individual submitting comments, the name of the individual or
organization that the individual represents, and the comments, as well
as other supporting documentation, furnished by the individual.
Comments may include personal information about the commenter.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3501, Note; Sec. 206(d), Pub. L. 107-347; 5 U.S.C. 301,
552, 552a, and 553.
PURPOSE:
To permit the Department of Veterans Affairs (VA) to identify
individuals, who have submitted comments in response to VA rulemaking
documents or notices, so that communications or other actions, as
appropriate and necessary, can be effected, such as to seek
clarification of the comment, to directly respond to a comment, and for
other activities associated with the rulemaking or notice process.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PUROSES OF SUCH USES:
1. The record of an individual who is covered by a system of
records may be disclosed to a Member of Congress, or a staff person
acting for the Member, when the Member or staff person requests the
record on behalf of and at the written request of the individual.
2. Disclosure may be made to the National Archives and Records
Administration in records management inspections conducted under
authority of Title 44 U.S.C.
3. VA may disclose information from this system of records to the
Department of Justice (DoJ), either on VA's initiative or in response
to DoJ's request for the information, after either VA or DoJ determines
that such information is relevant to DoJ's representation of the United
States or any of its components in legal proceedings before a court or
adjudicative body, provided that, in each case, the agency also
determines prior to disclosure that release of the records to the DoJ
is a use of the information contained in the records that is compatible
with the purpose for which VA collected the records. VA, on its own
initiative, may disclose records in this system of records in legal
proceedings before a court or administrative body after determining
that the disclosure of the records to the court or administrative body
is a use of the information contained in the records that is compatible
with the purpose for which VA collected the records.
4. Disclosure of relevant information may be made to individuals,
organizations, private or public agencies, or other entities with whom
VA has a contract or agreement or where there is a subcontract to
perform such services as VA may deem practicable for the purposes of
laws administered by VA, in order for the contractor or subcontractor
to perform the services of the contract or agreement.
5. VA may disclose on its own initiative any information in the
system, except the names and home addresses of veterans and their
dependents, that is relevant to a suspected or reasonably imminent
violation of the law whether civil, criminal, or regulatory in nature
and whether arising by general or program statute or by regulation,
rule, or order issued pursuant thereto, to a Federal, state, local,
tribal, or foreign agency charged with the responsibility of
investigating or prosecuting such violation, or charged with enforcing
or implementing the statute, regulation, rule, or order. VA may also
disclose on its own initiative the names and addresses of veterans and
their dependents to a Federal agency charged with the responsibility of
investigating or prosecuting civil, criminal, or regulatory violations
of law, or charged with enforcing or implementing the statute,
regulation, or order issued pursuant thereto.
6. Disclosure to other Federal agencies may be made to assist such
agencies in preventing and detecting possible fraud or abuse by
individuals in their operations and programs.
7. VA may, on its own initiative, disclose any information or
records to appropriate agencies, entities, and persons when (1) VA
suspects or has confirmed that the integrity or confidentiality of
information in the system of records has been compromised; (2) VA has
determined that as a result of the suspected or confirmed compromise,
there is a risk of embarrassment or harm to the reputations of the
record subjects, harm to economic or property interests, identity theft
or fraud, or harm to the security, confidentiality, or integrity of
this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the potentially
compromised information, and (3) the disclosure is to agencies,
entities, or persons whom VA determines are reasonably necessary to
assist or carry out the Department's efforts to respond to the
suspected or confirmed compromise and prevent, minimize, or remedy such
harm. This routine use permits disclosures by the Department to respond
to a suspected or confirmed data breach, including the conduct of any
risk analysis or provision of credit protection services as provided in
38 U.S.C. 5724, as the terms are defined in 38 U.S.C. 5727.
8. VA may disclose information contained in this System of Records,
as necessary, to comply with the requirements of the Administrative
Procedure Act (APA) that comments are available for public review if
submitted in response to VA's solicitation of public comments as part
of the Agency's notice and rulemaking activities under the APA.
However, VA will not release individually-identifiable personal
information, such as an individual's address or home telephone number,
under this routine-use, except where VA determines that publication
without redaction was intended by the submitter.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
(a) STORAGE:
Records are maintained on electronic storage media and paper. See
System Location.
(b) RETRIEVABILITY:
Records are retrieved by various data elements and key word
searches, among which are by: Name, Agency, Docket Type, Docket Sub-
Type, Agency Docket ID, Docket Title, Docket Category, Document Type,
CFR Part, Date Comment Received, and Federal Register Published Date.
(c) SAFEGUARDS:
Electronic records are maintained in a secure, password protected,
electronic system that utilizes security hardware and software to
include: multiple firewalls, active intruder detection, and role-based
access controls. Paper records are maintained in a controlled facility,
where physical entry is restricted by the use of locks, guards, and/or
administrative procedures. Access to records is limited to those
officials who require the records to perform their official duties
consistent with the purpose for which the information was collected.
All personnel whose official duties require access to the information
are trained in the proper safeguarding and use of the information.
(d) RETENTION AND DISPOSAL:
Records will be maintained and disposed of, in accordance with
records disposition authority, approved by the Archivist of the United
States.
SYSTEM MANAGER(S) AND ADDRESSES:
William F. Russo, Privacy Officer, Office of Regulation Policy and
[[Page 11527]]
Management (02REG), Department of Veterans Affairs, 810 Vermont Ave.
NW., Washington, DC 20420; telephone (202) 461-4902.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this System of Records
contains information about them should address written inquiries to the
Office of Regulation Policy and Management (02REG), Department of
Veterans Affairs, 810 Vermont Ave. NW., Washington, DC 20420. Requests
should contain the full name, address and telephone number of the
individual making the inquiry.
RECORD ACCESS PROCEDURE:
Individuals seeking to access or contest the contents of records,
about themselves, contained in this System of Records should address a
written request, including full name, address and telephone number to
the Office of Regulation Policy and Management (02REG), Department of
Veterans Affairs, 810 Vermont Ave. NW., Washington, DC 20420.
CONTESTING RECORD PROCEDURE:
(See Record Access Procedure above.)
RECORD SOURCE CATEGORIES:
Individuals; public or private organizations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
There are no exemptions being claimed for this system.
[FR Doc. 2015-04314 Filed 3-2-15; 8:45 am]
BILLING CODE 8320-01-P