Privacy Act of 1974; System of Records, 8072-8074 [2015-03007]
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8072
Federal Register / Vol. 80, No. 30 / Friday, February 13, 2015 / Notices
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2015–OS–0019]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to alter a System of
Records.
AGENCY:
The Office of the Secretary of
Defense proposes to alter a system of
records, DMDC 10 DoD, entitled
‘‘Defense Biometric Identification Data
System (DBIDS)’’ in its inventory of
record systems subject to the Privacy
Act of 1974, as amended.
The records in the system are used to
support DoD physical security
programs, to issue individual facility/
installation access credentials, and for
identity verification purposes. The
system also is used to record personal
vehicles and property registered with
the DoD and for producing facility
management reports. The records may
be accessed by other physical access
control systems for further verification
at other sites. Records may also be used
for law enforcement purposes.
DATES: Comments will be accepted on or
before March 16, 2015. This proposed
action will be effective the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov.
Follow the instructions for submitting
comments.
* Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
tkelley on DSK3SPTVN1PROD with NOTICES
ADDRESSES:
Ms.
Cindy Allard, Chief, OSD/JS Privacy
Office, Freedom of Information
Directorate, Washington Headquarters
Service, 1155 Defense Pentagon,
FOR FURTHER INFORMATION CONTACT:
VerDate Sep<11>2014
21:56 Feb 12, 2015
Jkt 235001
Washington, DC 20301–1155, or by
phone at (571) 372–0461.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy and
Civil Liberties Division Web site at
https://dpcld.defense.gov/. The proposed
system report, as required by U.S.C.
552a(r) of the Privacy Act of 1974, as
amended, was submitted on February 6,
2015, to the House Committee on
Oversight and Government Reform, the
Senate Committee on Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: February 10, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DMDC 10 DoD
SYSTEM NAME:
The Defense Biometric Identification
Data System (April 1, 2011, 76 FR
18191).
CHANGES:
*
*
*
*
*
SYSTEM NAME:
Delete entry and replace with
‘‘Defense Biometric Identification Data
System (DBIDS).’’
*
*
*
*
*
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘All
individuals who request or have been
granted physical access to DoD
installations and facilities or using
facilities interfacing with Defense
Manpower Data Center (DMDC)
Physical Access Control Systems.
All individuals who have been or will
be denied access to a DoD installation
or facility using or interfacing with
DMDC Physical Access Control System
based on the decision of the facility
commander in charge of physical access
control.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Personal data includes name,
identification type (e.g. DoD ID number,
driver’s license number, passport
PO 00000
Frm 00018
Fmt 4703
Sfmt 4703
number, state ID number, Social
Security Number (SSN), date and place
of birth, gender, nationality and country
of citizenship, race, tribe, home and
work addresses, personal and work
email addresses and telephone numbers,
marital status, photographs, weight,
height, eye color, hair color, index
fingerprints or 10-print rolled and
slapped fingerprints, iris scans, hand
geometry, grade, dates of issue and
expiration of facility and installation
access credentials, alert status (e.g.
Wants or Warrants, Armed and
Dangerous, Be On the Lookout, Red
Cross Emergency, Missing) or other
similar fields necessary in assisting law
enforcement in understanding the
current disposition of personnel and
property entering and, when required by
Status of Forces Agreement, exiting
DBIDS controlled facility, and
installation name and/or region the
record was created.
Privately owned vehicle information
includes name of vehicle manufacturer,
model year, color and vehicle type,
license plate type (e.g., personal,
commercial) and number, vehicle
identification number (VIN), and
current registration, automobile
insurance, and driver’s license data for
those vehicles with established
installation access (base/post decals).
Information on personal property
stored on a military installation or
facility contains data on governmentissued (when required by Status of
Forces Agreement) and personal
weapons, such as type, serial number,
manufacturer, caliber, and firearm
registration date; storage location data to
include unit, room, building, and phone
number; and type(s) of personal
property (e.g., bicycles) and description
of property, serial number, and color.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 113, Secretary of Defense; 10
U.S.C. 136, Under Secretary of Defense
for Personnel and Readiness; DoD
Directive 1000.25, DoD Personnel
Identity Protection (PIP) Program; DoD
Instruction 5200.08, Security of DoD
Installations and Resources and the DoD
Physical Security Review Board (PSRB);
DoD 5200.08–R, Physical Security
Program; and E.O. 9397 (SSN), as
amended.’’
PURPOSE(S):
Delete entry and replace with ‘‘The
records support DoD physical security
programs, to issue individual facility/
installation access credentials, and for
identity verification purposes. The
system also is used to record personal
vehicles and property registered with
E:\FR\FM\13FEN1.SGM
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Federal Register / Vol. 80, No. 30 / Friday, February 13, 2015 / Notices
the DoD and for producing facility
management reports. The records may
be accessed by other physical access
control systems for further verification
at other sites. Records may also be used
for law enforcement purposes.’’
tkelley on DSK3SPTVN1PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, the
records contained herein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Law Enforcement Routine Use: If a
system of records maintained by a DoD
Component to carry out its functions
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or by
regulation, rule, or order issued
pursuant thereto, the relevant records in
the system of records may be referred,
as a routine use, to the agency
concerned, whether federal, state, local,
or foreign, charged with the
responsibility of investigating or
prosecuting such violation or charged
with enforcing or implementing the
statute, rule, regulation, or order issued
pursuant thereto.
Congressional Inquiries Disclosure
Routine Use: Disclosure from a system
of records maintained by a DoD
Component may be made to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of that individual.
Disclosures Required by International
Agreements Routine Use: A record from
a system of records maintained by a
DoD Component may be disclosed to
foreign law enforcement, security,
investigatory, or administrative
authorities to comply with requirements
imposed by, or to claim rights conferred
in, international agreements and
arrangements including those regulating
the stationing and status in foreign
countries of DoD military and civilian
personnel.
Disclosure to the Department of
Justice for Litigation Routine Use: A
record from a system of records
maintained by a DoD Component may
be disclosed as a routine use to any
component of the Department of Justice
for the purpose of representing the
Department of Defense, or any officer,
employee or member of the Department
in pending or potential litigation to
which the record is pertinent.
VerDate Sep<11>2014
21:56 Feb 12, 2015
Jkt 235001
Disclosure of Information to the
National Archives and Records
Administration Routine Use: A record
from a system of records maintained by
a DoD Component may be disclosed as
a routine use to the National Archives
and Records Administration for the
purpose of records management
inspections conducted under authority
of 44 U.S.C. 2904 and 2906.
Data Breach Remediation Purposes
Routine Use: A record from a system of
records maintained by a Component
may be disclosed to appropriate
agencies, entities, and persons when (1)
The Component suspects or has
confirmed that the security or
confidentiality of the information in the
system of records has been
compromised; (2) the Component has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Component or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Components
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
The DoD Blanket Routine Uses set
forth at the beginning of the Secretary of
Defense (OSD) compilation of systems
of records notices may apply to this
system. The complete list of DoD
blanket routine uses can be found
online at: https://dpcld.defense.gov/
Privacy/SORNsIndex/
BlanketRoutineUses.aspx’’
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Delete entry and replace with
‘‘Electronic storage media.’’
RETRIEVABILITY:
Delete entry and replace with
‘‘Retrieved by name, identification type
and number, vehicle identifiers, or
weapon identification data. Records
may also be retrieved by photograph or
fingerprints.’’
SAFEGUARDS:
Delete entry and replace with
‘‘Computerized records are maintained
in a controlled area accessible only to
authorized personnel. Entry is restricted
by the use of locks, guards, and
administrative procedures. Access to
personal information is role based and
PO 00000
Frm 00019
Fmt 4703
Sfmt 4703
8073
limited to those who require the records
in the performance of their official
duties. Access to personal information
is further restricted by the use of unique
logon and passwords, which are
changed periodically, or by two factor
authentication including biometric
verification.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Records are deleted three to five (3–5)
years after deactivation or confiscation
of access credentials.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Deputy for Identity, Defense
Manpower Data Center, 4800 Mark
Center Drive, Alexandria, VA 22350–
6000.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Deputy
for Identity, Defense Manpower Data
Center, 4800 Mark Center Drive,
Alexandria, VA 22350–6000.
Signed, written requests should
contain the requester’s name,
identification type and number, date of
birth, installation name and/or region
the record was created and current
address and telephone number of the
individual.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of the Secretary
of Defense/Joint Staff Freedom of
Information Act Requester Service
Center, 4800 Mark Center Drive,
Alexandria, VA 22350–3100.
Signed, written requests should
contain the requester’s name,
identification type and number, date of
birth, installation name and/or region
record was created, current address and
telephone number of the requester and
the name and number of this system of
records notice.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
OSD rules for accessing records, for
contesting contents, and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.’’
RECORD SOURCE CATEGORIES:
Delete entry and replace with ‘‘Data is
collected from the individual, the
E:\FR\FM\13FEN1.SGM
13FEN1
8074
Federal Register / Vol. 80, No. 30 / Friday, February 13, 2015 / Notices
Defense Enrollment Eligibility Reporting
System (DEERS), the Interoperability
Layer Service (IoLS), the Military
Services, and the DoD Components.’’
*
*
*
*
*
[FR Doc. 2015–03007 Filed 2–12–15; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
[Docket ID DoD–2015–OS–0016]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to alter a System of
Records.
AGENCY:
The Office of the Secretary of
Defense proposes to alter a system of
records, V5–02, entitled ‘‘Defense
Clearance and Investigations Index
(DCII)’’ in its inventory of record
systems subject to the Privacy Act of
1974, as amended.
The DCII is a central database of DoD
conducted or sponsored investigations
used by DoD law enforcement activities,
personnel security adjudicators, and in
the Continuous Evaluation program. It
also aggregates the results of National
Agency Check (NAC) information prior
to February 2005 (NAC information after
this period is maintained by OPM as
well as other Federal investigative
agencies). Records document
investigations on file with DoD agencies
and the United States Coast Guard.
The database also provides data
query, data management and reporting
capabilities on data pertaining to the
existence and physical location of
criminal and personnel security
investigative files.
DATES: Comments will be accepted on or
before March 16, 2015. This proposed
action will be effective the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
tkelley on DSK3SPTVN1PROD with NOTICES
VerDate Sep<11>2014
21:56 Feb 12, 2015
Jkt 235001
Ms.
Cindy Allard, Chief, OSD/JS Privacy
Office, Freedom of Information
Directorate, Washington Headquarters
Service, 1155 Defense Pentagon,
Washington, DC 20301–1155, or by
phone at (571) 372–0461.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy and
Civil Liberties Division Web site at
https://dpcld.defense.gov/.
The proposed system report, as
required by U.S.C. 552a(r) of the Privacy
Act of 1974, as amended, was submitted
on February 6, 2015, to the House
Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
FOR FURTHER INFORMATION CONTACT:
Office of the Secretary
ADDRESSES:
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
Dated: February 9, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
V5–02
SYSTEM NAME:
Defense Clearance and Investigations
Index (DCII) (August 17, 1999, 64 FR
44704).
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘All
Armed Forces personnel, DoD and U.S.
Coast Guard civilian employees, federal
contractor employees, and applicants,
‘‘affiliated’’ personnel (such as NonAppropriated Fund employees, Red
Cross volunteers and staff; USO
personnel, and congressional staff
members) who are the subject of an
investigation completed by or for a DoD
investigative organization or the United
States Coast Guard when that
investigation is retained by the
organization and the name is submitted
for central indexing.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Records contain names, known alias,
Social Security Number (SSN), date of
birth, state of birth, country of birth,
date investigation completed,
employing agencies/companies, type of
incident, type of record, and
investigation information to include
custodian of the file, year indexed,
number used by the repository to locate
the file location of the investigation, and
file number.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘E.O.
12829, National Industrial Security
Program; E.O. 13467, Reforming
Processes Related to Suitability for
Government Employment, Fitness for
Contractor Employees, and Eligibility
for Access to Classified National
Security Information; DoD Instruction
1320.04, Military Officer Actions
Requiring Presidential, Secretary of
Defense, or Under Secreary of Defense
for Personnel and Readiness Approval
or Senate Confirmation; DoDI 5200.02,
DoD Personnel Security Program (PSP);
DoDI 5505.07, Titling and Indexing
Subjects of Criminial Investigations in
the Department of Defense; and E.O.
9397 (SSN), as amended.’’
PURPOSE(S):
CHANGES:
*
*
*
*
*
SYSTEM ID:
Delete entry and replace with ‘‘DMDC
13 DoD.’’
SYSTEM NAME:
Delete entry and replace with
‘‘Defense Central Index of Investigations
(DCII).’’
SYSTEM LOCATION:
Delete entry and replace with
‘‘Defense Manpower Data Center, DoD
Center Monterey Bay, 400 Gigling Road,
Seaside, CA 93955–6771.’’
PO 00000
Frm 00020
Fmt 4703
Sfmt 4703
Delete entry and replace with ‘‘The
DCII is a central database of DoD
conducted or sponsored investigations
used by DoD law enforcement activities,
personnel security adjudicators, and in
the Continuous Evaluation program. It
also aggregates the results of National
Agency Check (NAC) information prior
to February 2005 (NAC information after
this period is maintained by OPM as
well as other Federal investigative
agencies). Records document
investigations on file with DoD agencies
and the United States Coast Guard.
The database also provides data
query, data management and reporting
E:\FR\FM\13FEN1.SGM
13FEN1
]]>Agencies
[Federal Register Volume 80, Number 30 (Friday, February 13, 2015)]
[Notices]
[Pages 8072-8074]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2015-03007]
[[Page 8072]]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2015-OS-0019]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records, DMDC 10 DoD, entitled ``Defense Biometric
Identification Data System (DBIDS)'' in its inventory of record systems
subject to the Privacy Act of 1974, as amended.
The records in the system are used to support DoD physical security
programs, to issue individual facility/installation access credentials,
and for identity verification purposes. The system also is used to
record personal vehicles and property registered with the DoD and for
producing facility management reports. The records may be accessed by
other physical access control systems for further verification at other
sites. Records may also be used for law enforcement purposes.
DATES: Comments will be accepted on or before March 16, 2015. This
proposed action will be effective the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at the Defense Privacy and Civil Liberties Division Web site at
https://dpcld.defense.gov/. The proposed system report, as required by
U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on
February 6, 2015, to the House Committee on Oversight and Government
Reform, the Senate Committee on Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: February 10, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 10 DoD
System name:
The Defense Biometric Identification Data System (April 1, 2011, 76
FR 18191).
Changes:
* * * * *
System name:
Delete entry and replace with ``Defense Biometric Identification
Data System (DBIDS).''
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with ``All individuals who request or have
been granted physical access to DoD installations and facilities or
using facilities interfacing with Defense Manpower Data Center (DMDC)
Physical Access Control Systems.
All individuals who have been or will be denied access to a DoD
installation or facility using or interfacing with DMDC Physical Access
Control System based on the decision of the facility commander in
charge of physical access control.''
Categories of records in the system:
Delete entry and replace with ``Personal data includes name,
identification type (e.g. DoD ID number, driver's license number,
passport number, state ID number, Social Security Number (SSN), date
and place of birth, gender, nationality and country of citizenship,
race, tribe, home and work addresses, personal and work email addresses
and telephone numbers, marital status, photographs, weight, height, eye
color, hair color, index fingerprints or 10-print rolled and slapped
fingerprints, iris scans, hand geometry, grade, dates of issue and
expiration of facility and installation access credentials, alert
status (e.g. Wants or Warrants, Armed and Dangerous, Be On the Lookout,
Red Cross Emergency, Missing) or other similar fields necessary in
assisting law enforcement in understanding the current disposition of
personnel and property entering and, when required by Status of Forces
Agreement, exiting DBIDS controlled facility, and installation name
and/or region the record was created.
Privately owned vehicle information includes name of vehicle
manufacturer, model year, color and vehicle type, license plate type
(e.g., personal, commercial) and number, vehicle identification number
(VIN), and current registration, automobile insurance, and driver's
license data for those vehicles with established installation access
(base/post decals).
Information on personal property stored on a military installation
or facility contains data on government-issued (when required by Status
of Forces Agreement) and personal weapons, such as type, serial number,
manufacturer, caliber, and firearm registration date; storage location
data to include unit, room, building, and phone number; and type(s) of
personal property (e.g., bicycles) and description of property, serial
number, and color.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 113, Secretary of
Defense; 10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; DoD Directive 1000.25, DoD Personnel Identity Protection
(PIP) Program; DoD Instruction 5200.08, Security of DoD Installations
and Resources and the DoD Physical Security Review Board (PSRB); DoD
5200.08-R, Physical Security Program; and E.O. 9397 (SSN), as
amended.''
Purpose(s):
Delete entry and replace with ``The records support DoD physical
security programs, to issue individual facility/installation access
credentials, and for identity verification purposes. The system also is
used to record personal vehicles and property registered with
[[Page 8073]]
the DoD and for producing facility management reports. The records may
be accessed by other physical access control systems for further
verification at other sites. Records may also be used for law
enforcement purposes.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, the records contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
Law Enforcement Routine Use: If a system of records maintained by a
DoD Component to carry out its functions indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or by regulation, rule,
or order issued pursuant thereto, the relevant records in the system of
records may be referred, as a routine use, to the agency concerned,
whether federal, state, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
Congressional Inquiries Disclosure Routine Use: Disclosure from a
system of records maintained by a DoD Component may be made to a
congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that
individual.
Disclosures Required by International Agreements Routine Use: A
record from a system of records maintained by a DoD Component may be
disclosed to foreign law enforcement, security, investigatory, or
administrative authorities to comply with requirements imposed by, or
to claim rights conferred in, international agreements and arrangements
including those regulating the stationing and status in foreign
countries of DoD military and civilian personnel.
Disclosure to the Department of Justice for Litigation Routine Use:
A record from a system of records maintained by a DoD Component may be
disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the Department of Defense, or
any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
Disclosure of Information to the National Archives and Records
Administration Routine Use: A record from a system of records
maintained by a DoD Component may be disclosed as a routine use to the
National Archives and Records Administration for the purpose of records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906.
Data Breach Remediation Purposes Routine Use: A record from a
system of records maintained by a Component may be disclosed to
appropriate agencies, entities, and persons when (1) The Component
suspects or has confirmed that the security or confidentiality of the
information in the system of records has been compromised; (2) the
Component has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Component or another agency or entity) that rely upon the compromised
information; and (3) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Components efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.
The DoD Blanket Routine Uses set forth at the beginning of the
Secretary of Defense (OSD) compilation of systems of records notices
may apply to this system. The complete list of DoD blanket routine uses
can be found online at: https://dpcld.defense.gov/Privacy/SORNsIndex/
BlanketRoutineUses.aspx''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Electronic storage media.''
Retrievability:
Delete entry and replace with ``Retrieved by name, identification
type and number, vehicle identifiers, or weapon identification data.
Records may also be retrieved by photograph or fingerprints.''
Safeguards:
Delete entry and replace with ``Computerized records are maintained
in a controlled area accessible only to authorized personnel. Entry is
restricted by the use of locks, guards, and administrative procedures.
Access to personal information is role based and limited to those who
require the records in the performance of their official duties. Access
to personal information is further restricted by the use of unique
logon and passwords, which are changed periodically, or by two factor
authentication including biometric verification.''
Retention and disposal:
Delete entry and replace with ``Records are deleted three to five
(3-5) years after deactivation or confiscation of access credentials.''
System manager(s) and address:
Delete entry and replace with ``Deputy for Identity, Defense
Manpower Data Center, 4800 Mark Center Drive, Alexandria, VA 22350-
6000.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Deputy for Identity, Defense Manpower
Data Center, 4800 Mark Center Drive, Alexandria, VA 22350-6000.
Signed, written requests should contain the requester's name,
identification type and number, date of birth, installation name and/or
region the record was created and current address and telephone number
of the individual.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Office of the Secretary of Defense/Joint Staff
Freedom of Information Act Requester Service Center, 4800 Mark Center
Drive, Alexandria, VA 22350-3100.
Signed, written requests should contain the requester's name,
identification type and number, date of birth, installation name and/or
region record was created, current address and telephone number of the
requester and the name and number of this system of records notice.''
Contesting record procedures:
Delete entry and replace with ``The OSD rules for accessing
records, for contesting contents, and appealing initial agency
determinations are published in OSD Administrative Instruction 81; 32
CFR part 311; or may be obtained from the system manager.''
Record source categories:
Delete entry and replace with ``Data is collected from the
individual, the
[[Page 8074]]
Defense Enrollment Eligibility Reporting System (DEERS), the
Interoperability Layer Service (IoLS), the Military Services, and the
DoD Components.''
* * * * *
[FR Doc. 2015-03007 Filed 2-12-15; 8:45 am]
BILLING CODE 5001-06-P
